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Home My WebLink AboutC2013-036 - 1/30/2013 - NAl AMENDMENT NO.7 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and Hargreaves Associates hereinafter called "CONSULTANT", agree to the following amendment to the Contract for Professional Services for Ba front Develol2ment Plan Phase 3 (Project No. 6511) as authorized and administratively amended by: Original AIE Agreement December 13, 2011 Motion No. M2011 -292 $1,315,137.50 Amendment No. 1 September 28, 2012 Administrative Approval $26,570.00 Amendment No. 2 October 24, 2012 Administrative Approval $16,440.00 Amendment No. 3 November 7, 2012 Administrative Approval $48,890.00 Amendment No. 4 November 14, 2012 Administrative Approval $49,100.00 Amendment No. 5 December 4, 2012 Administrative Approval $39,650.00 Amendment No. 6 December 27, 2012 Administrative Approval $45,720.00 In the original contract, EXHIBIT "A ", SCOPE OF SERVICES, Contract Task 8.7, Task 1. Utility and ROW Survey shall be amended to include additional services as shown on the attached Amendment No. 7, Exhibit "A ". In the original contract, EXHIBIT "D ", SUMMARY OF FEES shall be amended as described in the attached Amendment No. 2 Exhibit "A" for a revised fee not to exceed $26,806.00 (Forty Five Thousand Seven Hundred Twenty Dollars and Zero Cents) for a total restated fee not to exceed 1 567 312.50 One Million Five Hundred Sixty Seven Thousand Three Hundred Twelve Dollars and Fifty Cents) All other terms and conditions of the Contract and Amendments between the City and Consultant will remain in full force and effect. CITY OF CORPUS CHRISTI Oscar R. Martinez Date Assistant City Manager RECOMMENDED Daniel Biles, P.P. Date Director of Engineering Opera ling Department I Date APPROVE AS TO FORM ; c9 3 Office of M nagement and Budget Date t Ij) `1 2013 -036 Date 1130113 HARGREAVES ASSOCIATES 1&�/3 Mary Wargaret Jones /Date President 970 Tennessee Street San Francisco, CA 94107 (415) 865 -1811 Office (415) 865 -1810 Fax ont Devebpment Plant Phase Mmendment No. RAE AGREEMENT.docx JAN 1 7 P.M. � -- - - ENTERED JAN 09 2013 CONTRACT Hargreaves Associates INDEXE® ATTEST I Armando Chapa, City Se retary Date Project Number: 6511 Funding Source: 550950- 3126 - 00000 - 170678 Fund Name: B_ayfront Development 09 GO CIP Encumbrance Number: C&SI K Engineering aataExchangelClarissaJlParks 16511 - Baytront eve }oprnent Plan Phase 31Amendmenl No 744E AGREEMENT.docx Ncv, 1 2012 Dan Biles Department of Engineering Services 120`1: Leopard Street Corpus Christi, TX 78401 Re, Bayfront.Deve lop ment plat€ Phase 3-- project CVO 6511 Request for Additional Services HA Project #f: CDB ] 101 We are submitting this scope and fee to you for additional services related to: surrey needs foe Destination Bayfrpnt, All terms and ca;rtdition.s of the original contract to which this is nn additional service apply. Additional services are based on =2 hourly rates and are described beto Contract Task 8.7 - Scope of Services j Fees and Expenses — $2 Tas T. Utility and ROW Survey �! Tiie Hargreaves Associates Team Nvili prepare a Utility and preliminary ROW Survey per attaclaeci proposal from Naisrnith Engineering, This survey Will be used to establish Joration and constraints of key site elements as they relate to existing utilities and to deferm4e piarameter.s for new anti existing ut:ilifies. Sur „eye btondaries are the south edge of the.Art.Centt r, the east edge of Shvrehne Mvd South betveen the Art Center and Furman Avenge, .arid. the edge of McGee Beach artcl the existing breakwater. Dear Dan, Topographic and hydrogmphlc dot;: �ttill be surveyed separately; as needed at a later dace, untie then, the design, team will reii on the Owner trspbgraphic survey information contained it-, "Bayfront Survey CoCC” and "CCOC Contours 2004 ", It is understood that the Shoreline Blvd, project may result in some changes to existing.conclitions. The Hargreaves Team vide incorporate the Shoreline Blvd. design and as-built information into our base files when it bec� mes avail In order to assist v, project coordination, t1,e Owner it to provide the folloviing inforration! Boundary, Deed and Platting Information available for adjacent sit €s Digital (CAD) Shoreline Boulevard Limit of Work, Demolition Area and Design Flans m Digital (CAD) Survey Information for Preliminary FEMA Assessment Fee breaf do%vw �sisWlh Engineering - S24,585 Ha areaVes Associates (Surrey Review / Coordination) -- $1,220 E E=1B J 11T "A" ge of 2 Please call me to discuss any comments or questions regarding this proposal, Thankyou, — Fw'M M p g - m m Lara Rose Principal Additional services authorized by: Signature: Name Printed: Date: EXHIBIT "A" Page 2 of 2 . M x CD o NW Corpus Christi Destination Be runt Fee Summary ORIGINAL CONTRACT AMEND. NO.1 AMEND. NO. 2 I AMEND. NO. 3 AMEND. NO. 4 AMEND. N0. 5 AMEND. NO. 6 AMEND. NO. 7 TOTAL CONCEPT DESIGN TASKS COST Task A Site Analyses and Programing - A -1 Data Collection / Site Analyses (Kickoff Meetngs) $39,960.00 $0.00 $OAO $0.00 $0.00 $0.00 $0.00 $0.00 $39,960.00 A -2 Shoreline Drive Coordination $8,660.00 $0.00 $0.00 $O.00 $0.00 $0.00 $0.00 $0.00 $8,660.00 A -3 South Central Development Plan Coordination $6,260.00 $0.00 $0.00 $0.00 $0.00 $0,001 $0.00 $0.00 $6,260.00 A -4 Programming Validation $31,760.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $31,780.00 Sub- total: $86,660,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $86,660.00 Task B Concept Design and Graphics B -1 preliminary Concept Design + Draft Graphics (Advisory Group Stakeholders Community Meetin #1) $137,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $137,440.00 B -2 Order of Magnitude Cost / Potential Phasing Concept Options $15,050.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $15,050.00 B -3 Final Concept Design + Final Graphics $171,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $171,400.00 B -4 Order of Magnitude Cost/ Potential Phasing Final Concept $16,790.00 $0.00 $o.DD $0.00 $0.00 $0.00 $0.00 $0.00 $16,790.00 Sub - total: $340,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $340,680.00 Task C Supplementary Plans - Concept Design C -1 Economic Opportunities Analysis $17,780.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,780.00 C -2 Ballpark 0 & M Budgets for Options and Final Concept $12,100.00 $0.00 $0.00 $0.00. $0.00 $0.00 $0.00 $0.00 $12,100.00 C -3 Park Naming Plan $5,10D.00 $0.00 $0.00 $0.00 $O.00 $0.00 $0.00 $0.00 $5,100.00 C -4 Revenue Plan based on Concept Design $20,926.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $20,926.00 C -5 i Capital Funding Plan based on Concept Design $i9,350.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $19,350.00 C -G Review / Input to Programming and Concept Design Options $21,800.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.04 $21,800.00 C -7 Task D Itemized Meetings/ Team Coordination Sub - total: Sub - Consultant Management Fee Basic Services Total. Additional Services $8,730.00 $105,786.00 $12,700.00 $545,826.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $48,690.00 $48,890.00 $0.00 $48,890.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $57,620.00 $154,676.00 $12,700.00 $594,716.00 41 Base Map Preparation /Surveying TBD TBD TED $0.00 $0.00 $0.00 $0.00 $0.00 TED #2 Physical Model a 1" =40' (Not Authorized at this time) $40,500.00 $0.00 $0.00 $O.nO $0.00 $0.00 $0.00 $0.00 $40,500.00 12 Additional Trip / Client Group Meeting (time only, see reimbursables TBD TBD TBD TBD TBD TBD TBD TBD TBD #4 Additional Community Meeting (time only, see (eimbursables below) TBD TBD TBD TBD TBD TBD TBD I TBD TBD #5 Additional Rendering TBD TBD TBD TBD TBD TBD TBD TOD T8D #6 Master Plan of Adjacent Sites TBD TBD TBD TBD TBD TBD TBD TSD TBD #7 I CUB Luncheon and Economic Summit Presentations $0.00 $16,070.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $16,070.00 8.5 Funding Plan Briefings, Executive Committee and Council Update $0.00 $0.00 $0,001 $0.00 $0.00 $39,650.00 $0.00 $0.00 $39,650.00 8.6 Schedule Extension and Master Implementation Plan Refinement $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45,720.00 $0100 8.7 Utility and ROW Survey $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $25,805.00 Additional Services Total: $40,500.00 $16,070.00 $0.00 $0.00 $0.00 $39,650.00 $45,720.00 $25,805.00 $96,220.00 Reimbursable Expense Estimate Reimbursable General Estimate - all Consultants Total Total Print, Copy Tele, FedEx, Misc, Regional Travel $21,32100 $0.00 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 $21,325.00 Reimbursable Travel Estimate - Non -Local Consultants Total Total Hargreaves Associates (3 people typical per trip) $19,250.001 $0.00 $13,320.00 $0.00 $0.00 $0.00 $0.00 $0.00 $32,570.00 HR &A (i person typical pertrip( $5,250.00 $0.00 $0.00 $0.00 $0100 $0.00 $0.00 $0.00 $5,250.00 ETM 0 Person typical per trip( $1,750.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,750.00 Lake Flato f2 people typical per tri $3,000.00 $0.00 $3,.170.00 $0.00 $0.00 $0.00 $0.00 $0.00 $6,120.00 TOTAL TRAVEL: $29,250.00 $0.00 $16,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $45,690.00 Total Nat -to- Exceed General + Travel Reimbursement Budget: Total Concept Design Amount for Basic and Additional Services + Reimbursable Esti $50,575.00 $636,901.00 $0. $16,070.00 $16,440.00 $16,440.00 $0.00 $48,890.00 $0.001 $0.00 $0.00 $39,650.00 $0.00 $45,720.00 $0.00 $25,805.00 $67,015.0 $757,951.00 12/13/2011 M2011- 292 9128/12 Admin Approval 10/24/2012 Admin Approval 11/7/2012 Admin Approval 11/14/2012 Admin Approval 12/4/2012 Admin Approval 12/27/2012 Admin Approval Carpus Christi Destination Bayfront Fee Summary ORIGINAL CONTRACT AMEND NO.1 AMEND NO.2 AMEND NO.3 AMEND NO.4 AMEND NO.5 AMEND NO.6 AMEND NO.7 TOTAL SCHEMATIC DESIGN TASKS Cost Task E Schematic Design Tasks 50% Schematic Design E -1 Design Development/ Illustrative Graphics $204,416.00 $0.00 $0.00 $0.00 $0.00 - $0.00 $0.00 $0.00 $204,416,00 Advisory Group/ Stakeholder/ Community Meetings 93 $25,738.00 $0.00 - $0.00 $0.00 $D.00 $0.00 - $G.00i $0.00 525,738.00 E -2 50% Schematic Design Cast Estimate 100% Schematic Design $227,396.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $227,396.00 E -3 CAD Document Set /Technical Memos Advisory Group/ Stakeholder/ Community Meetings a 4 $31,600.00 $0.00 $O.DO $0.00 $0.00 $0.00 $0.00 $0100 $31,600.00 E -4 100 Schematic Design Cost Estimate Sub - Total: . $489,150.00 $0.00 $0.001 $0.00 $0.00 $0.00 $0.00 $0.00 $489,150.00 Task F Supplementary Plans - Schematic Design _ F -1 Sustainable Opportunities Plan $31,300.00 $0.00 $D.00 $0.00 $0.01) $0.00 $0,00 $0.00 $31,100.00 F -2 Programming Plan $27,500.00 $0.00 $9.00 $0.00 $0.00 $0100 $0.00 $0.00 $27,500.00 F -3 Master Implementation and Phasing Plan $14,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $O.OD $14,100.00 F -4 lRefined Capital Funding Plan based on $D $9,390.00 $0.00 $O.OD $0.00 $0.00 $0.00 $0.00 $0.00 $9,390.00 F -5 Refined Revenue Plan based on SO $9,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $9,200.00 F -6 Operations and Maintenance Budget $17,970.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $17,970.00 F -7 Goverance /Organizational Plan $20,340.00 $0.00 $0.00 $o -00 $0.00 $0.00 $0.00 $0.00 $20,340.00 F -8 Meetings /Team Coordination $3,500.Co $D -CO $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,500.00 Sub- Total: $133,100.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $133,100.00 Task G Sub - Consultant Management Fee $15,096.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.D0 $0.00 $15,095.50 Basic Services Total: $637,346.50 $0.00 $0.40 $0.00 $0.00 $0.00 $0.00 $0.00 $637,346.50 Itemized Additional Services TIR2 and Downtown Special Assessment Work $O.OD $10,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,500.00 8.4 Task 1. Shoreline Boulevard and Park Streetscape Coordination $0.00 $0.00 $0.00 $23,800.00 $0.00 $0.00 $D.00 $23,800A0 Task 2. Coastal Projects (Preliminary Coastal Drawings & USACE Coor&nation) $0.00 $0.00 . $0.00 $25,300.00 $O.DO $0.40 $0.00 $25,300.00 Additlonal Services Total $0.00 $10,500.00 $0.00 $0.00 $49,100.00 $0.00 $0.00 $0.00 $59,600.00 Reimbursatrfe Expense Estimate Reimbursable General Estimate - all Consultants Total Print, Copy Tele ,FedEx,Misc,RegionaITravel $24,890.001 $0.001 .$0.00 $0.00 $0.001 $0.00 $0.00 $0.00 $24,890.00 Reimbursable Travel Estimate - Nan -Local Consultants Total Hargreaves Associates (3 people typical per trip) $10,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,500.00 HR &A (1 person typical per trip) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0-00 $0.00 ETM (1 Person typical per trip) $3,500.00 $0.00 $0.00 $0.00 $0.00 $om $D.00 $0.00 $3,500.00 Lake Flato (2 people typical per trip) $2,000.00 $0.00 $0.00 $0.00 $O.OD $D.00 $0.00 $0.00 $2,000.00 TOTALTRAVEL: $16,000.00 $o.CO $0.00 $0.00 $O.OD $0.00 $0.00 $0.00 $16,000.00 Total Nat -to- Exceed General + Travel Reimbursement Budget: $40,890.00 $0.00 $0.00 $0x0 $0.00 $000 $0.00 $0.00 $40,890.00 Total Schematic Design Amount for Basic and Additional Services + Reimbursable E $678,23630 $10,500.00 $0.00 $0.00 $49,100.00 $0,00 $0.00 $0.00 $1,495,787.50 Contract Value for Master Implementation and Phasing Plan Phase (Concept and S $1,315,137.50 $26,570.00 $16,440.00 $48,890.00 $49,100.00 $39,6$0.00 $45,720.00 $25,805.00 $1,567,312.50 12113/2011 M2011 -292 9/28/12 Admin Approval 10/24/2012 Admin Approval 11/7/2012 Admin Approval 11/14/2012 Admin Approval 12/4/2012 Admin Approval 12/27/2012 Admin Approval �M x CD N� 0 N� A SUPPLIER NUMBER TO BE ASSIGNED BYCI71 -- PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information.. Every question must be answered. If the question is not applicable, answer with "NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Hargreaves Associates P. O. BOX: STREET ADDRESS: 970 Tennessee Street FIRM IS: 1. Corporation B 4. Association CITY: San Francisco CA ZIP, 2. Partnership e 3. Sole Owner ❑ 5. Other 94107 DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Job Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." . Name Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Consultant EXHIBIT "C" Pa e I of 2 FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or em p loyee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. y� Certifying Person: �'/�(I * itle: _ s/. � Ll l fog (Type or Print) Signature of Certifying Date: Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part - time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non - profit organizations. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation. EXHIBIT "C" Page 2 of 2