HomeMy WebLinkAboutC2013-046 - 2/4/2013 - NAAMENDMENT NO. 8
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and Hargreaves Associates, hereinafter called
"CONSULTANT ", agree to the following amendment to the Contract for Professional Services for Ba front Development
Plan Phase 3 Pro'ect No. 6511 as authorized and administratively amended by:
Original All= Agreement
December 13, 2011
Motion No. M2011 -292
$1,315,137.50
Amendment No. 1
September 28, 2012
Administrative Approval
$26,570.00
Amendment No. 2
October 24, 2012
Administrative Approval
$16,440.00
Amendment No. 3
November 7, 2012
Administrative Approval
$48,890.00
Amendment No. 4
November 14, 2012
Administrative Approval
$49,100.00
Amendment No. 5
December 4, 2012
Administrative Approval
$39,650.00
Amendment No. 6
December 27, 2012
Administrative Approval
$45,720.00
Amendment No. 7
January 16, 2013
Administrative Approval
$25,805.00
In the original contract, EXHIBIT "A ", SCOPE OF SERVICES, Contract Task 8.8, Task 1. Shoreline Drive Design
Boulevard shall be amended to include additional services as shown on the attached Amendment No. 8, Exhibit "A ".
In the original contract, EXHIBIT "D ", SUMMARY OF FEES shall be amended as described in the attached Amendment
No. 8, Exhibit "A" for a revised fee not to exceed $33,280.00 (IM Three Thousand Two Hundred Eighty Dollars and
Zero Cents) for a total restated fee not to exceed $1 One Million Six Hundred Thousand Five Hundred
Ninety Two Dollars and Fifty Cents)
All other terms and conditions of the Contract and Amendments between the City and Consultant will remain in full force
and effect.
CITY OF CORPUS CHRISTI
,�"?W a a,)- �)L - �(- !-3
Oscar R. Martinez Date
Assistant City Manager
RECOMMENDED
L43 0 it 7
Dan lei Biles, P-E. Date
Director of Engineering
1 / 3 - 0 h
Operati g Department Date
HARGREAVES ASSOCIATES
/ Akl;
Mary ar ret Jones Date
President
970 Tennessee Street
San Francisco, CA 94107
(415) 865 -1811 Office
(415) 865 -1810 Fax
APP13J6V EP AS TO FORM
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Offd of Mana meet and Budget bate qio JAN 3 1 a;M, }
2013 -046 3
2/04113 B Y: '�Vb
it Development Plan Phase Mmendment No. 84AE AGREEMENT.docx
Hargreaves Associates
ENTERED
JAN 2 3 2013
CONTRACT MANAGERS
b q
INDEXED
Vtoo
Legal Department Date
ATTEST
L y"r/
Armando Chapa, City Sec ary Date
Project Number: 6511
Funding Source: 550950- 3126 - 00000 - 170678
Fund Name: Bayfront Development 09 GO CIP
Encumbrance Number: tIA
vie
K kEngineering CataExchangeVClarissaJkParks 16511 - Sayfront Development Plan Phase 3lAmerndmenl No. ME AGREEMENT.docx
ASSOC SAN FRANCISCO
N E'W yo.; le.
December 21, 2012
Spiv f'R,it.C;IS CA ,
Dan Biles
Department of Engineering Services 435 85S iSic F
1201 Leopard Street mzuFr vl��.�
Corpus Christi, TX 78401
Re: Bayfront Development Plan Phase 3 — Project No 6511
Request for Additional Services
HA Project #: CDB.1101
Dear Dan,
GkfJii E: ARCRFAVC
MARIff 3.iA1ZC!>ARE1";0KRS
We are submitting this scope and fee to you for additional services related to the Shoreline Blvd.
GA VIN fJrCMILLAN
design for Destination Bayfront. All terms and conditions of the original contract to which this is an
s +RT RIEDER
additional service apply. Additional services are based on 2012 hourly rates and are described below:
W:.- �: ERSA3L MILLCR
KEEN HAINM
Contract Task 8 — Scope of Services Fees and Expenses — $33,280
,ACC9 FE.TM5LP3
RkiA- ^J RNKE.K
SAM LMES
Task 1. Shoreline Boulevard Design Development
The Hargreaves Associates Team will prepare a comprehensive design development package that
"' ISTYM ` PO4
would include the following items for the median and west side of Shoreline. Boulevard.
The Hargreaves Associates Team will provide the following services:
• Preliminary tree, lighting, planting and sidewalk layout along entire boulevard
• 1 block detailed layout (both sides of street and median) of concrete jointing, curb ramps,
tree pits, planting areas, lighting +tree spacing, furnishings
• Tree and planting selection (s), assessment of Burditt tree health survey
• Furnishing selection for current and/or future implementation
• Design input on concrete paving treatment at intersections and pedestrian crosswalks
• Design input on street lighting
• Preliminary details for curb ramps, trees, other planting, and utility box alignment
In order to assist with project coordination, the Owner is to provide the following information:
• Tree Health Survey
• Agricultural Soil Survey
• Complete Topographic, Utility, and ROW survey
• H DR's 90% CAD set for Hargreaves use
• H DR to document grading and any standard requirements for work within the ROW
Fee breakdown:
Hargreaves Associates (Design Development) — $32,000
Reimbursable expenses allowance to cover in -house printing, telephone, document delivery and
incidental expenses - $1,280.
EXHIBIT "A"
Page I of 2
Please call me to discuss any comments or questions regarding this proposal.
Thank you,
Lara hose
Principal
Additional services authorized by:
Signature:
Name Printed: Date:
EXHIBIT "A"
Page 2of2
Corpus Christi Destination Bayfront Fee Summary
ORIGINAL
CONTRACT
AMEND. NO. 1
AMEND. NO.
2
AMEND. N0.
3
AMEND. NO.
. 4
AMEND. NO.
5
AMEND. NO.
6
AMEND. NO.
7
AMEND. NO.
8
TOTAL
CONCEPT DESIGN TASKS
COST
Task A
I Site Analyses and Programing
A -1
Data Collection / Site Analyses (Kickoff Meetings) -
$39,960.CD
$0.00
$0.00
$O.Oo
$0.00
$0.00
$0.00
$0.00
$0.00
$39,960.00
A -2
Shoreline Drive Coordination
$8,660.00
$0.00
$0.00
$0.00
$0.00
$O.OD
$0.00
$0.00
$0.00
$8,660.00
A3
South Central Development Plan Coordination
$6,260.0❑
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0-OD
$0.00
$6,260.00
A -4
Programming Validation
$31,780.001
$0.00
$0.00
$0.00
$0.00
$D.00
$0.00
$0.00
$0.00
$31,780.OD
Sub - total:
$86,660.00
$0.00
$0100
$0.00
$0.00
$O.OD
$0.00
$0.00
$0.00
$86,660.00
Task B
Concept Design and Graphics
8-1
Preliminary Concept Design+ Draft Graphics (Advisory Group Stakeholders
Community Meeting 91)
$137,44D.00
$0.00
$0.00
$0.00
$0Ao
$0.00
$0.00
$0.00
$0.00
$137,440.00
B -2
Order of Magnitude Cost/ Potential Phasing Concept Options
$15,456.00
$0.00
$0.00
$0.00
$0.00
$O.oD
$0.00
$0.60
$0.00
$15,050Ao
B -3
Final Concept Design + Final Graphics
$171,400.00
$0.00
$0.00
$o.ao
$0.00
$0.00
$0.00
$0.00
$0.00
$171,400.00
B -4
Order of Magnitude Cost/ potential phasing Final Concept
$16,790.00
$0.00
50.00
$0.00
$000
$0.00
$0,001
$O.OD
$0.00
$16,790.00
Sub- total:
$340,690.001
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4.00
$0.00
$340,680.00
Task C
Supplementary Plans - Concept Design
C -1
Economic Opportunities Analysis
$17,780.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$O.OD
$17,780.00
C -2
Ballpark O & M Budgets for Options and Firal Concept
$12,100.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$12,100.00
C -3
Park Naming Plan
$S,100.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$0.00
$0.00
$5,100.00
C -4
Revenue Plan based on Concept Design
$20,926.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.46
$20,926.00
C -5
Capita# Funding Plan based on Concept Design
$19,350.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$0.00
$19,350.00
C -6
Review/ Input to Programming and Concept Design Options
$21,800.DD
$0.00
$0.00
$0.0a
$0.00
$0.60
$0.00
$0.00
$0.00
$21,800.00
C -7
Task D
Itemized
Meetings /Team Coordination
Sub - total:
Sub - Consultant Management Fee
OasicServicesTotal:
Additional Services
$8,730.00
$105,786.00
$12,700.00
$545,82600
$0.00
$0.00
$0-00
$0.00
$0.00
$0.00
$0.00
$0.00
$48,890.00
$48,890.01)
$0.00
$48,890.00
$0.00
$0.00
$0.00
$0.06
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$O,0o
MOD
$0.00
$0.00
S0.0
$6.00
$0.00
$0.00
$0.00
$57,520.00
$154,676.00
$12,700.00
$594,716.00
#1
Base Map Preparation /Surveying
TBD
TBO
TBD
$0.00
$0.00
$D.Do
$0.00
$0.00
$0.00
TBD
#2
Physical Model a V = 40' (Nat Authorized at this timel
$40,500,06
$0.00
$0.00
$0.60
$0.00
$0.00
$0.00
$0.00
$0.00
$40,500.00
#3
Additional Trip / Client Group Meeting (time only, see reimbursables below)
TBD
TEID
TBD
TBD
TBD
TBD
TOD
TBD
TBO
TSD
#4
Additional Community Meeting {time only, see reimbursables below)
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
95
Additional Rendering
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
#6
Master Plan of Adjacent Sites
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
#7
CVB Luncheon and Economic Summit Presentations
$0.00
$16,070.00
$0.00
$0.0D
$0.00
$0.00
$0.00
$0.a0
$0.00
$16,070.00
8.5
Funding Plan Briefings, Executive Committee and Council Update
$0,00
$0.00
$o.00
$0.00
$000
$39,650.00
50.001
$0.00
$OAO
$39,650.60
8.6
Schedule Extension and Master Implementation Plan Refinement
MOD
$0.00
$0.00
$0.00
$0.00
$0.00
$45,720.00
$0.00
$0.00
$45,720.00
R,7
Utility and ROW Survey
$0.00
$0.00
$a.00
$0.00
$D.00
$0.00
$0.00
$25,865.00
$0.00
$25,805.00
8.8
Shoreline Drive Design Development
$0.00
$O.OD
$0.00
$0.00
$0.00
$0.00
MOD
$0.00
$33,280.06
$33,280.00
Additional Services Total:
$40,500.00
$16,070.00
$0.00
$0.00
$0.00
$39,650.00
$45,720.00
$25,805.00
$33,280.00
$201,025.00
Reimbursable Expense Estimate
Reimbursable General Estimate - all Consultants
Total
Total
Print, Copy Tale, FedEK, Misc, Regional Travel
$21,325.00
$0.00
$0.00
$0.00
$0.00
$0.001
$0.00
$0.00
$0.00
$21,325.00
Reimbursable Travel Estimate - Non -Local Consultants
Total
Total
Ha rgreaves Associates (3 people typical per trip)
$19,254.00
$0.00
$13,320.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$32,570.00
HR &A (1 person typical per trip)
$5,250.00
$0.00
- $0.00
$0.00
$0.00
$0.00
$0.00
$D.00
$0.001
$5,256.00
ETM (1 Person typical per trip)
$1,750.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,750.00
Lake Flato (2 people typical per trip)
$3,000.00
$0.00
$3,120,00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$6,120.00
TOTALTRAVEL:
$29,250.00
$0.00
$16,440.00
$0.00
$0.00
$0.c0
$0.00
$0.00
$0.00
$45,690.00
Total Not-to-Exceed General + Travel Reimbursement Budget:
$50,575.00
$000
$16,440.00
$0.00
$0.00
$0.00
$0.0a
$0.00
$0.00
$67,015.00
Total Concept Design Amount for Basic and Additional Services+ Reimbursable Esti
$636,90100
$16,07000
$16,440,00
$48,890.00
$0.00
$39,650.00
$45,720.001
$25,805,00
$33,280.00
$862,756.00
12/53/2011 M2011-
292
9/28112
Admin Approval
10/24/2012
Admin Approval
11/7 /2012
Admin Approval
11114 /ZO1Z
Admin Approval
12/4/2012
Admin Approval
12/27/2012
Admin AAProval
1/16/2013
Admin Approval
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Corpus Christi Destination Bayfrent Fee Summary
ORIGINAL
CONTRACT
AMEND NO. 1
AMEND N0.2
AMEND N0.3
AMEND N0.4
AMEND N0.5
AMEND N0.6
AMEND N0.7
AMEND N0. B
TOTAL
SCHEMATIC DESIGN TASKS
Cost
Task
Schematic Design Tasks
5054 Schematic Design
E -1
Design Development/ Illustrative Graphics
$204,416,00
$0.00
$0.00
$0.00
$9.00
$0.00
$0.00
$0.00
$0.00
$204,416.00
Advisory Grou / Stakeholder / Community Meetings #3
E -2
50% Schematic Design Cost Estimate
$25,738.00
$0.00
$0.001
$0.130
$0.00
soxal
$13.00
$0.00
$0.00
$25,738.00
100% Schemat Design
E -3
CAD Document Set /Technical Memos
$221,396.00
Mau
$0.0c
$0.00
$0.00
$0.00
$0.00
$0.00
$0,00
$227,396.00
Advisory Group/ Stakeholder/ Community Meetings # 4
E
100% Schematic Design Cost Estimate
$31,600,00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$31,600.00
Sub - Total:
$489,150.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$489,150.00
Task
Supplements Plans - Schematic Design
F -1
Sustainable Opportunities Plan
$31,100.00
$0.00
$0.00
$0.00
$D.Oo
$0.00
$0.00
$0.00
$9.00
531,100,00
F -2
Programming Plan
$27,500.00
$0.00
$0.001
$090
$o.00
$0.00
$0.00
$0.00
$0.00
$27,5110.00
F -3
Master Implementation a nd Phasing Plan
$14,100.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9.00
$14,100.00
F-4
Refined Capital Funding Plan based on SO
$9,390.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9,390.00
F -5
I Refined Revenue Pion based on SO
$9,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$9.00
$9,200.00
F -6
Operations and Maintenance Budget
$17,970.00
$0.00
$0.00
$0.00
$0.00
$9.00
$0.00
$0.00
$0.00
$17,970.00
F -7
Goverance/ Organizational Plan
$20,340.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$20,340.00
F -8
Meetings /Team Coordination
$3,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,590.00
Sub - Total:
$133,100.00
$0.00
$0.00
$0,00
$D.00
$0.001
$0.00
$0.00
$0.00
$133,100.00
TaskG
Sub - Consultant Management Fee
$.15,096.50
$0.00
$0.001
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$15,096.50
Basic Services Total:
$637,346.50
$0.00
$o.o0
$D.00
$0.00
$0.00
$0.00
$0.00
$0.00
$637,346.50
Itemized Additional Services
TIR2 and Downtown Special Assessment Work
$0.00
$10,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$10,500.00
6.4 Task 1. Shorellne Boulevard and Park Streetscape Coordination
- $0.00
$0,00
$090
$23,800.00
Sam
$0.00
$0.00
$0.00
$23,800.0
Task 2. Coastal Projects (Preliminary Coastal Drawings & uSACE Coordination)
$0.00
$0.00
$0.00
$25,300.00
$0.00
$0.00
$0.00
$0.00
$25,300.Co
AddiWool Services Total
$D.00
$10,500.00
$0.00
$0.60
$49,100.00
$O.00
$0.00
$0.00
$0.00
$59,6W.D0
Reimbursable Expense Estimate
Reimbursable General Estimate - all Consultants
Total
Print, Capy Tele, FedEx, Misc, Regional Travel
$24,890.00
$0.0ol
$0.001
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$24,890.00
Reimbursable Travel Estimate - Non -Local Consultants -
Total
Hargreaves Associates (3 people typical per trip}
$10,500.00
$0.00t
$0.001
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$10,500.00
HR&A (1 person typical per trip)
$0.00
$0.00
$0.00
$O.OD
$0.00
$0.00
$0.00
$0.00
$0.00
ETM IPerson typicalpertrip)
$3,500.00
$0.00
$0.00
$0.00
$0.00
$0.09
$0.00
$0.00
$0.00
$3,500.00
Lake Flat. (2 people typical per trip)
$2,000.00
$0,00
$O.CD
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,000.00
TOTAL TRAVEL:
$16,000.00
$0.00
$0.00
$090
$0,00
$0.00
$0.00
$0.00
$0.00
$16,000.00
Total Not -to- Exceed General + Travel Reimbursement Budget:
W,890.00
$0.00
$0.00
$0.00
$0.00
$0.00
$DAD
$0 -00
$0.00
$40,890.00
Total Schematic Design Amount for Basic and Additional Services + Reimbursable E
$678,236.50
$10,50D.00
$0.40
$0.00
$49,100.00
$0.00
$D.00
$0.00
$0.00
$1,600,592.50
Contract Value for Master Implementation and Phasing Plan Phase (Concept and Sc
$1,315,137.50
$26,570.00
$16,440.00
$48,890.00
$49,100.00
$39,650.00
$45
$25,805.00
$33,280.00
$1,600,592.50
12/1312011
M2011 -292
9/28/12
Admin Approval
10/24/2012
Admin Approval
11/7/2012
Admin Approval
11/14/2012
Admin Approval I
_ 12/412012
Admin Approval
12/27/2012
Admin Approval
1/16/2013
Admin Approval
x
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�Wz SUPPLIER NUMBER
TO BE ASSIGNED BY CITE
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Co rp w; DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not aplica le, answer with "NA ". Sae reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: Hargreav Associates
P. O. BOX:
STREET ADDRESS: 970 Tennessee Street CITY: San Francisco CA ZIP: 94107
FIRM IS: 1. Corporation ❑ 2. Partnership ❑ 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Job Title and City Department (if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Consultant
EXHIBIT "C"
Pa elof2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof, you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: itle: 6'v G!
(Type or Print) �.,
Signature of Certifying Date: y
Person: ifl
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment. thereof
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -
time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non - profit organizations.
"Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an 'agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.
EXHIBIT "C"
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