HomeMy WebLinkAboutC2013-052 - 2/14/2013 - NACITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and HDR Engineering, Inc. hereinafter
called "ENGINEER," agree to the following amendment to the Contract for Professional Services for
Seawall Repairs - 2012 ( Project No. El 1090) as authorized and amended by:
Original AIE Ag reement I April 10, 2012 1 Motion M2012 -071 1 $ 150,894.00
Exhibit "A ", SECTION 1. SCOPE OF SERVICES. PART A. BASIC SERVICES shall be amended to
include basic services as shown in the Attached Exhibit "A ":
• ITEM NO. 2. Basic Services — Investigation and Design Services
• ITEM NO. 3. Bid Phase — Small Construction Contract Bid Phase
• ITEM NO. 4. Construction Phase — Engineering Services during Construction
Exhibit "A ", SECTION 2. SCOPE OF SERVICES, PART B. ADDITIONAL SERVICES shall be
amended to include additional services as shown in the Attached Exhibit "A ":
ITEM NO. 3. Topographic and Parcel Descriptions — Topographic Surveying
ITEM NO. 5. Construction Observation Services — Construction Observation Based on 4 weeks at
10 hours per week
In the original contract, EXHIBIT "A ", SUMMARY OF FEES shall be modified and is attached as
Amendment No. 1 Exhibit "A" for a revised fee not to exceed $35.200.00 (Thirty Five Thousand Two
Hundred Dollars and Zero cents) for a total restated fee not to exceed $186,094.00 (One Hundred
ELqWSix Thousand Ninety Four Dollars and zero cents).
All other terms and conditions of February 10, 2009 contract between the City and Consultant will remain
in full force and effect.
CITY OF CORPUS CHRISTI
!y i2
Daniel Biles, P.E. Date
Director of Engineering Services
HDR, Inc.
3 �113
Carl E. Crull, P.E. Date
Vice President
555 N. Carancahua, Suite 1600
Corpus Christi, TX 78401 - 0850
(361) 696 -3300 Office
(361) 696 -3385 Fax
APPROVED AS TO FORM
3 , Project Number: E11090
Offic of Mgrr, and Budget batg Seawall CIP Fund
Fund Source: 550950- 3270- 00000- E11090
Encumbrance Number: - 9l /D�,O q H,v
Legal Department Date
CEIVED
ATTEST ENTERED
FEB o A66 FEB 04 2013
2413 -0 y �Y -
2/14/13 •WALL1E11090 - BAYFRONT SEAWALL REPAIRS 2011AMENDMENT NO.1 - HDR"END SAMT MANAGERS':
HDR F.ngineerinu Inc- INDE ID
L -Head - Bait Shop Tank Water Circulation System Revisions
HDR4 71511
Exhibit "A" — Scope of Work
January 22, 2013
(Small Construction Contract Delivery Method)
The proposed scope of work includes services for developing one set of construction documents, a Small
Construction Contract bid phase, and a construction phase with a single construction contract. This
proposal assumes that the construction cost will be less than $50,000. Should that cost be exceeded, then
a standard Design -Bid -Build Delivery Method will be required which would involve the re- negotiation of
the fees for certain additional Engineering Services, especially with regard to Bid Phase tasks.
INVESTIGATION & DESIGN PHASE
Investigation & Design Phase Services will include the following
INVESTIGATION
1. Kickoff Meeting. A representative project engineer of the Architect/ Engineer (A/E) will attend a
kickoff meeting to review the scope -of -work and confer with City and Marina Staff regarding the
design parameters of the Project.
2. Site Visits. The A/E will make visits to the site; and will identify results of site field investigation
including findings, existing conditions, assessments; and will take photographs of the site.
Data Gathering. The A/E will meet with City and Marina staff to gather data including project
history and background, and utility information. The A/E will also meet with the Bait Shop tenant to
gather pertinent data from the user of the facility. The A/E will review and investigate available
records, archives, and pertinent data related to the Project. It is anticipated that existing topographic
information is available from the City and that no additional surveying will be required. Should
surveying become necessary, that work will be performed as an Additional Service.
4. Permit Research. The A/E will research whether discharges from the revised water circulation
system can be authorized under a Texas Commission on Environmental Quality Aquaculture General
Permit or whether the discharge will require an individual permit. The A/E will coordinate with
TCEQ and will prepare documentation for a general permit. However, should an individual permit be
required, that work effort is not included in this scope of work and would be considered as an
Additional Service to be negotiated separately.
5. Memo Report. The A/E will submit one (1) copy in "WORD" format and one (1) paper copy of a
Memo Report that will include a summary of findings, a list of potential problems, possible conflicts,
recommended revisions, intent of design and a preliminary opinion of probable construction. costs.
DESIGN
Plans. The A/E will prepare a single set of construction plans for the revisions to the water
circulation system. The plans will including the following sheets:
1) Site Plan, Notes, Quantities, Legend
2) Water Intake and Outfall Plan, Section and Details
3) Sheet Flow and Roof Drainage Collection. System Plan, Section and Details
Page I of 5
EXHIBIT " A "
Page'! of 5
HDR4 71511
Exhibit "X'- Scope of Work
January 22, 2013
(Small Construction Contract Delivery Method)
2. Specifications. The AT will prepare specifications including:
1) Part T - Technical Specifications
2) Opinion of Probable Construction Cost
The City staff will provide the City's standard specifications; standard detail sheets, standard and
special provisions, and forms for required contract documents. In addition, the City staff will provide
the budget for the Project specifying the funds available for the construction contract.
Meetings. The A/E will participate in one formal monthly meeting with City staff prior to
completion of the plans and specifications; and will provide agenda and purpose for the formal
meeting; and document and distribute meeting minutes after the meeting.
4. QA/QC Reviews. The A/E will provide Quality Assurance /Quality Control (QA /QC) measures to
confirm that the submittal of the final plans and specifications do not necessitate an excessive amount
of revision and correction by City staff.
BID PHASE
For the Small Construction Contract Bid Phase, the A/E will provide the following services:
Reproduction. Upon approval by the Director of Engineering Services, the A/E will provide one set
(hard copy and electronic) of final plans and specifications / contract documents suitable for
reproduction by the City.
Bidder Questions. For a Small Construction. Contract, it is expected that bidder questions will be
minimal to none; this scope of work has allocated 2 hours for a Project Engineer and 1 hour for an
Administrative Assistant to address any minor questions that may arise.
Pre -Bid Meeting. There will be no formal Pre -Bid Conference; rather, the A/E will attend one brief
pre -bid meeting at the job site.
Addenda. The A/E will assist the City with the preparation of technical addenda or other revisions
necessary to inform contractors of approved changes prior to bidding.
5. Review Bids and Develop Recommendation for Award. The A/E will prepare a bid tabulation for
an anticipated 3 to 5 bidders. The A/E will NOT be required to: attend any bid opening; analyze,
review and evaluate bids, nor assist the City in preparing PowerPoint slides summarizing the bid
evaluation results.
The City staff will:
I . Arrange and pay for printing of all documents and addenda to be distributed to prospective bidders.
2. Advertise the Project for bidding, maintain the list of prospective bidders, receive and process
deposits for bid documents, issue any addenda, prepare and supply bid tabulation forms, and conduct
bid opening.
3. Prepare administrative addenda.
Page 2 of 5
E IBIT "A"
e 2 of 5
FIDR # 71511
Exhibit "N'- Scope of Work
January 22, 2013
(Small Construction Contract Delivery Method)
4. If required, prepare agenda materials for the City Council concerning bid awards.
5. Prepare, review and provide copies of the contract for execution between the City and the contractor.
CONSTRUCTION PHASE
Engineering Services During Construction
NOTE: The fee proposal for this task assumes 2012 rates and a 4 -week construction period. Should the
City desire additional Engineering Services During Construction beyond this time period, this scope of
work and associated fee can be amended at a later date.
The A/E will perform Engineering Services During Construction as follows:
1. Pre - Construction Conference. The A/E will participate in one pre - construction conference.
2. Shop Drawing 1 Submittal Reviews. The A/E will review for conformance with contract
documents, shop drawings and other contract required submittals.
3. Clarifications / RFIs. The A/E will provide interpretations and clarifications of the contract
documents in response for Contractor Requests for Information .(RFIs) and authorize minor changes,
which do not affect the Contractor's price and are not contrary to the general interest of the City
under the contract.
4. Change Orders. The A/E will prepare change orders for issuance by the City.
5. Weekly Meetings. The A/E will attend weekly construction progress meetings during the course of
the construction work.
6. Review Pay Applications. The A/E will review monthly contractor pay applications and make
recommendations to the City regarding the accuracy of said pay applications.
7. Final Inspection. The A/E will participate in the final inspection with City staff.
8. Prepare Record Drawings. The A/E will review Contractor- prepared construction "red- line"
drawings, prepare record drawings of the Project as constructed (from the "red -line" drawings and the
Contractor-provided. plans reflecting constructed facilities) and deliver to the Engineering Services a
reproducible set and electronic file (AutoCAD r.14 or later) of the record drawings. All drawings will
be CADD drawn using Dwg format in AutoCAD, and graphics data will be in dxf format with each
layer being provided in a separate file. Attribute data will be provided in ASCII format in tabular
form;.
The City staff will:
1. Designate an individual to have responsibility, authority, and control for coordinating activities for
the construction contract awarded.
2. Prepare applications /estimates for payments to Contractor.
3. Conduct the Final Inspection.
Page 3 of 5
E "A"
of 5
UDR# 71511
Exhibit "A" - Scope of Work
January 22, 2013
(Small Construction Contract Delivery Method)
Construction Observation
NOTE: The fee proposal for this task assumes 2012 rates, a 5 -day work week, a 2 -hour per day
Construction observation, and a 4 -week construction period. Should the City desire additional
construction observation services beyond these hours, this scope of work and associated fee can be
amended at a later date.
The A/E will perform Construction Observation services as follows:
1. Provide a project representative (PR) to provide periodic construction observation.
2. The duties and responsibilities of the PR are described as follows:
a. General: PR will act as directed by and under the supervision of A /E, and will confer with A!E
regarding PR's actions. PR's dealings in matters pertaining to the Contractor's work in progress
shall in general be with A/E and Contractor, keeping the City advised as necessary.
b. Meetings: Attend meetings with Contractor, such as pre- construction conferences and progress
meetings.
c. Liaison:
1) Serve as liaison with Contractor, working principally through Contractor's superintendent
and assist in understanding the intent of the Contract Documents.
2) PR shall communicate with City with the knowledge of and under the direction of A/E.
d. Interpretation of Contract Documents: Report when clarifications and interpretations of the
Contract Documents are needed and transmit to Contractor clarifications and interpretations as
issued.
e. Shop Drawings and Samples:
1) Receive Samples, which are furnished at the Site by Contractor, and notify of availability of
Samples for examination.
2) Record date of receipt of Samples and approved Shop Drawings.
3) Advise Contractor of the commencement of any portion of the Work requiring a Shop
Drawing or Sample submittal for which PR believes that the submittal has not been approved.
f Review of Work and Rejection of Defective Work:
1) Conduct on -Site observations of Contractor's work in progress to assist A/E in determining if
the Work is in general proceeding in accordance with the Contract Documents.
2) Report whenever PR believes that any part of Contractor's work in progress will not produce
a completed Project that conforms to the Contract Documents or will prejudice the integrity
of the design concept of the completed Project, or has been damaged, or does not meet the
Page 4 of 5
EXHIBIT "A"
Page 4 of 5
HDR # 71511
Exhibit "A" - Scope of Work
January 22, 2013
(Small Construction Contract Delivery Method)
requirements of any observation, test or approval required to be made; and advise City and
AB of that part of work in progress that PR believes should be corrected or rejected or should
be uncovered for observation, or requires special testing, inspection or approval.
g. Records:
1) Maintain orderly files for correspondence, reports of job conferences, reproductions of
original Contract Documents including all Change Orders, Field Orders, Work Change
Directives, Addenda, additional Drawings issued subsequent to the Contract, A/E's
clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing
and Sample submittals received from and delivered to Contractor, and other Project- related
documents.
2) Prepare a daily report utilizing approved City format.
h. Reports:
1) Furnish monthly reports as required of progress of the Work and of Contractor's compliance
with the progress schedule and schedule of Shop Drawing and Sample submittals.
2) Report immediately to the City and A/E the occurrence of any Site accidents, any Hazardous
Environmental Conditions, emergencies, or acts of God endangering the Work, and property
damaged by fire or other causes.
i. Completion:
1) Before the Final Inspection, submit to Contractor a list of observed items requiring
completion or correction.
2) Participate in a Final Inspection in the company of A/E, the City, and Contractor and prepare
a final list of items to be completed or corrected.
3) Observe whether all items on final list have been completed or corrected and make
recommendations concerning acceptance and issuance of the Notice of Acceptability of the
Work.
Page 5 of 5
ET "A"
5 of 5 .
Summary of Fees
Seawall Repairs - 2012
Project No. E11090
Basic Services Fees
Original Contract
Amendment
No. 1
Total
1. Preliminary Phase
NIA
2. Design Phase
$81,500.00
$14,800.00
$96,300.00
3. Bid Phase
$7,500.00
$4,000.00
$11,500.00
4. Construction Phase
$19,380.00
$4,200.00
$23,580.00
Subtotal Basic Services Fees
$108,380.00
$23,000.00
$131,380.00
Additional Services Fees (Allowance)
1. Permit Preparation
$0.00
$0.00
$0.00
2. ROW Acquisition Survey
$0.00
$0.00
$0.00
3. Topographic Survey and Parcel Descriptions
$0.00
$5,000.00
$5,000.00
4. Environmental Issues
$0.00
$0.00
$0.00
5. Construction Observation Services
$42,514.00
$7,200.00
$49,714.00
6. Start -up Services
$0.00
$0.00
$0.00
7. Warranty Phase
$0.00
$0.00
$0.00
Sub -Total Additional Services Fees
$42,514.00
$12,200.00
$54,714.00
Total Project Fee
$150,894.00
$35,200.00
$186,094.00
April 10,2012
M2012 -071
ET "B"
of 1
_J
dt SUPPLIER NUMBER
TO BE ASSIGNED B
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Corpus
Christi DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME:. HDR Engineering, Inc..
P. O. BOX:
STREET ADDRESS: 555 N. Caraneahua, Suite 1650 CITY:
FIRM IS: 1. Corporation X 2. Partnership ❑
4. Association ❑ 5. Other
Corp C hri s t i
ZIP: 784
3. Sole Owner ❑
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest" constituting 3 % or more of the ownership in the above named "firm."
Narn e Job Title and City Department (if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3 % or more of the ownership in the above named "firm."
Name Title
N/A
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
NIA
4. State the names of each employee or officer of a "consultant" for the City o
Of CO
US worked on any matter related to the subject of this contract and has C ` us Christi
ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Consultant
N/A
EXHIBIT "C"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be trade in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Carl E . Crull, P. E.
Title: Vice President
(Type or Print)
Signature of Certifying Date: 7- Person: .. •
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as sell- employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT � Pa e2o