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HomeMy WebLinkAboutC2013-064 - 2/26/2013 - ApprovedCITY OF CORPUS CHRISTI AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and Urban Engineering hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Padre Island Water Supply Stud Pro'ect No. E10172), as authorized and amended by: Original AIE Agreement November 5, 2010 Administrative A proval $49,870.00 Amendment No. 1 June 21, 2011 Motion M2011 -134 $364,370.00 EXHIBIT "A "., SECTION 1. SCOPE OF SERVICES shall be amended as specified in the attached Amendment No. 2 Exhibit "A ". EXHIBIT "A ", SECTION 3. FEES shall be amended as specified in the attached Amendment No. 2 Exhibit "A° Summary of Fees, for a revised fee not to exceed $182,976.00 {One Hundred Eighty -Two Thousand Nine Hundred Seventy -Six Dollars and Zero Cents) for a total restated fee not to exceed $597.216.00 (Five Hundred Ninetv -Seven Thousand Two Hundred Sixteen Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B ". All other terms and conditions of the November 5, 2010 contract and amendments between the City and Engineer will remain in full force and effect. CITY OF CORPUS CHRISTI Oscar R. Martinez, Date Assistant City Manager RECOMMENDED Daniel Biles, P.E. Oate Director ngin ring Services 1 11.32 Operating Operating Date 1 -1 i3 Date URBANENGINEERING lei 1 ' James L. Urban, P.E. Ddte 2725 Swantner Drive Corpus Christi, Texas 78404 (361) 854 -3101 Office (361) 854 -6001 Fax U12ji 3 9. .-I twK If O WhCIL Z ` 4VCMAIRV 2013 -064 AMEND. NO. 2 yn 2/26/13 Page 1 of 2 M2013 - 037 ER\E10172 PADRE ISLAND WATER SUPPLY STUMPROFESSIONAL SERVICESIAMENDMENT NO.21CONTRACT.DOCX Urban Engineering INDEXED APPROMED AS TO FORM office o Management axe and Budget ATTEST ENTERED Armando Chapa, City Secreta ' k,, ae Project Number: E10172 Fund Source: 530000 - 4088 - 0000 E10172 (Water CIP Revenue Bond) $17.540.00 530000 -4555- 00000- E10172 (Gas CIP Revenue Bond) $99,755.00 530000 - 5210 - 40430- E10172 (Municipal Info S stem $30,000-00 530000 - 5210 - 40480- E10172 (Municipal Info System) $35.581.00 Encumbrance Number: E10172AUR AMEND. NO. 2 Page 2 of 2 KNENGINEERING DATAEXCHANGEWENNIFERIWATER1E10172 PADRE ISLAND WATER SUPPLY STUDriPROFESSIONAL SERVICESVIMENDMENT NO.21CONTRACT.DOCX Exhibit "A" Padre Island Water Supply Study (Project No.: E10172) Amendment No. 2 The following is the proposed scope of Basic Services to be added to the existing contract with the City of Corpus Christi, Basic Services 8 -inch Gas Transmission Main and 4 -inch Conduit Desian Services The A/E will prepare plan and profile sheets for construction of an 8 -inch gas transmission main and 4 -inch MIS conduit. The P & P sheets will be included in the bid package with the water transmission main P & P sheets. The plan and profile sheets will be in addition to the sheets already included in the bid package but will utilize the survey and utility information obtained for the water transmission main. The design services will also include specifications for installation of the 4 -inch conduit. (Note: Specifications for the 8 -inch gas transmission main will be furnished by the City of Corpus Christi. These specifications will include but not be limited to the following; pipe material, pipe diameter, pipe wall thickness, pipe coating, pipe backFill and handling, corrosion protection, welding procedures, valves and pressure testing.) Bid Phase Services The AIE will assist the COCC in bidding the 8 -inch gas transmission main and 4- inch MIS conduit, including attending the pre -bid meeting, answering BFI's, attending the bid opening, and recommending award of the contract. Construction Phase Services The AIE will assist the COCC during the construction phase by attending the pre - construction meeting, answering RFI, reviewing submittals, conducting the final walk through, and preparing the record drawings. The following is the proposed scope of Additional Services to be added to the existing contract with the City of Corpus Christi, Additional Services USCOE Permit Additional width is required to accommodate the 8 -inch gas transmission main along the proposed construction alignment. This requirement increases the footprint that will be disturbed within the USCOE jurisdictional boundary. This AMEND. NO. 2 EXHIBIT "A" Pagel OF 4 increased footprint requires additional coordination efforts to obtain the USCOE permit to work within the jurisdictional boundary. TxDOT Permit Additional width is required to accommodate the 8 -inch gas transmission main along the proposed construction alignment. This requirement increases the footprint that will be disturbed within the jurisdictional boundary. This increase requires additional coordination efforts with TxDOT to obtain a permit in their ROW. Wetland Delineation Additional width is required to accommodate the 8 -inch gas transmission main along the proposed construction alignment. This requirement increases the footprint that will be disturbed within the jurisdictional boundary. This increase requires additional wetland assessment efforts and preliminary design conceptualization in order to obtain the USCOE permit to work within the jurisdictional boundary. TGLO Miscellaneous Easement (ME) The AIE will prepare the ME applications and submit them to the TGLO for their review and approval.. A total of three (3) ME applications are required along the alignment at the following locations; from Flour Bluff to the Humble Channel, at the Humble Channel and at the Gulf Inter- coastal Water Way. The scope covers preparation of the lease application package, coordination with the TGLO to get the easement granted, field survey of State submerged land boundary, survey exhibits, filing the information with Nueces County, deliverable to TGLO and follow up with the TGLO. Public Out -Reach Meeting The AIE will assist the City in preparing for and conducting two (2) public out- reach meetings. The A/E will prepare mountable exhibits showing the proposed improvements (mounting to be completed by the City) and submit to the City for review. The AIE will also assist the City in preparing the following public meeting documents, Attention Form, Meeting Agenda, Project Fact Sheet, Frequently Asked Questions and Citizens Comments Sheet. E . NO. 2 IT "A" 2DF4 PROJECT SCHEDULE CITY OF CORPUS CHRISTI, TEXAS PADRE ISLAND WATER SUPPLY STUDY Date Activity August 1, 2011 Begin Study November 18, 2011 Begin Preliminary Phase June 20, 2012 Prepare Waterline Pre -Final Submittal October 3, 2012 60% Waterline Design Submittal October 18, 2012 Pre -Final Waterline Design Meeting April 19, 2013 Pre-Final Gas & MIS Line Design Meeting June 3, 2013 100% Final Submittal July 15, 2013 Advertise for Bids July 24, 2013 Pre -Bid Conference August 7, 2013 Contract Award October 3, 2013 Begin Construction April 3, 2014 Complete Construction EO. N 2 "A" 3:(0 iF 4 Padre Island Water Supply Study Project No. E10172 SUMMARY OF FEES m X� = rn tD W Z v DMZ S ao 11/05/10 I 06/21/11 I M2013- Admin Approval M2011 -134 ORIGINAL CONTRACT AMENDMENT NO. 1 AMENDMENT NO.2 TOTAL Water Dept. Gas Dept, MIS Dept. Total BASIC SERVICES 1 Preliminary Phase $0.00 $40,100.00 $0.00 $0.00 $0.00 $0.00 $40,100.00 2 Design Phase 0.00 173,500.00 1,500.00 62,897.00 41,210.00 1,500.00 279,107.0 3 Bid Phase 0.00 13,300.00 0.00 4,368.00 2,862.00 0.00 20,530.00 4 Construction Phase 0.00 40,100.00 0.00 13,104.00 8,585.00 0.00 61,789.00 Sub -Total Basic Services 0.00 267,000.00 1,500.00 80,369.00 52,657.00 134,526 .00 401,526.00 ADDITIONAL SERVICES 1 Water Supply Study 49,870.00 20,000.00 0.00 0.00 0.00 0.00 69,870.00 2 Permitting (Allowance): USCOE Permit 0.00 19,600.00 0.00 5,748.00 3,832.00 9,580.00 29,180.00 TXDOT 0.00 10,000.00 0.00 2,934.00 1,956.00 4,890.00 14,890.00 NPDES Permit 0.00 2,500.00 0.00 0.00 0.00 0.00 2,500-00 3 ROW Acquisition Survey 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4 Topographic Survey 0.00 11,500.00 0.00 0.00 0.00 0.00 11,500.00 5 Hydrographic Survey 0.00 9,110.00 0.00 0.00 0.00 0.00 9,110.00 6 Wetland Delineation (Allowance) 0.00 13,800.00 0.00 4,044.00 2,696.00 6,740.00 20,540.00 7 Environmental Issues 0.00 5,460.00 0.00 0.00 0.00 0.00 5,460.00 8 Construction Observation Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9 Start-up Services 0.00 0.00 0.00 0.00 0.00 0.00 .0.00 10 Warranty 0.00 5,400.00 0.00 0.00 0.00 0.00 5,400.00 11 TGLO Miscellaneous Easement ( Allowance) 0.00 0.00 11,100.00 6,660.00 4,440.00 22,200.00 22,200.00 12 Subsurface Utility Exploration (Allowance) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 13 Public Outreach 0.00 0.00 5,040.00 0.00 0.00 5,040.00 5,040.00 Sub -Total Additional Services 49,870.00 97,370.00 16,140.00 19,386.00 12,924.00 48,450.00 195,690.00 TOTAL AUTHORIZED FEE $49,870.00 $364,370.00 $17,640.00 $99,755.00 $65,581.00 $182,976.00 $597,216.00 11/05/10 I 06/21/11 I M2013- Admin Approval M2011 -134 3 = m Z jWv o -z 177 i 106 O N Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date; Sample form for: Payment Request Revised 07/27/00 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25% 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% SUPPLIER NilMUR TO BE ASSIGNED 131=77 -_ PURCHASING DIVISION CITY OF CORPUS CHRISTI City of Corpus DISCLOSURE OF INTEREST Christi City of C. pus Christi Ordinance 171 12, as amended, requires all persons or firms seeking to do business with the City to provide the following; information. Every question must be answered. If` the -question is -not appltddble,, answer with "ILIA ". See reverse side for filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P. O. BOX: STREET ADDRESS: 2725 Swantner CITY: Corpus Christi ZIP: FIRM IS: 1. Corporatiori 8 2. Partnership 3. Sale Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this pane or attach separate sheet. 1. State the names of each employee" of the City of Corpus diristi having an "ownership interest' constituting 3% or more of the ownership in the above named "firm.' Nape .lob Title and City Department (if known) 2. State the names of each "official" of the City of Corpus Christi hawing an "ownership interest" constituting 3% or more of the ownership in the above named "Firm." Name Title 17 At 3. State the names of each "hoard membee' of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above natned "firm.­ Name Beard. Commission or committee 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an -- ownership interest" constituting 3% or more of the ownership in the above named "firm.' Name Consultant Al A 78404 FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the Interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)7 CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that l have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: T Title: (Type or Print) Signature of Certifying Date: Person: _ 1 t DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, "Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of Elie public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis. but not as an independent contractor. d. "Firm_" Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to. entities operated in the form of sole proprietorship, as self - employed person, partnership, corporation, joint stock company, joint venture, receivership or trust. and entities which for purposes of taxation are treated as note- profit organizations. "Official." The Mayor. members of the City Council. City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. t: "O���iership Interest." legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. - `Consultant." Any person or firth, such as engineers and architects. hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.