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HomeMy WebLinkAboutC2013-076 - 3/19/2013 - Approvedt CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY ", and Urban Engineering hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Staples Street Purnpina Plant New 10 MGD Proiect No. E12004), as authorized and amended by: Original AIE A reement March 27, 2012 Motion M2012 -065 1 $87,400.00 EXHIBIT "A ", SECTION 1. SCOPE OF SERVICES shall be amended as specified in the attached Amendment No. 1 Exhibit "A ". EXHIBIT "A ", SECTION 2. SCHEDULE shall be amended as specified in the attached Amendment No. 1 Exhibit "A ", Schedule. EXHIBIT " A " , SECTION 3. FEES shall be amended as specified in the attached Amendment No. 1 Exhibit "A ", Summary of Fees, for a revised fee not to exceed $1,29,070.00 (One Hundred Twenty -Nine Thousand Seventy Dollars and Zero Cents), for a total restated fee not to exceed $216,470.00 (Two Hundred Sixteen Thousand Four Hundred Seventy Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Exhibit "B ". All other terms and conditions of the March 27, 2012 contract between the City and Engineer will remain in full force and effect. CITY OF CORPUS CHRISTI jj- z• /-3 Oscar R. Martinez, Date Assistant City Manager 1 Operating Dep It mat Date APPRO ED . S TO FORM '4 3 Of i e of Management Date and Budget RB ENGINEERING 7 Zo! James L. Urban, P.E. Date 2725 Swantner Drive - —® Aug, Corpus Christi, Texas 78404 (361) 8543101 Office sV ibCIL�, Iq (36 854 -60 Fax RECOMMENDED Daniel Biies, P.E., D Director of Engineering Services FEB 05 201 . CONTRA(A ,MANAGER ATTEST Armando Chapa, City Secretary I fig, Project No. E12004 Fund Source No. 550950 -4085- 00000- E12004 Fund Name: Water CIP 5qncumbranceNo.-- ► 1J EER 0 $ �a3 2013 -076 AMEND. �— 3119113 : NO. 1 Page 1 of 1 M2013-046 ERXE12004 STAPLES STREET PUMPING PLANT NEW i0 MGDICONTRACT AMEND. NO.1 URBAN ENGICONTRACT.DOCX Urban Engineering EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS STAPLES STREET PUMPING PLANT NEW 10 MGD PUMPS PROJECT NO, E12004 SCOPE AMENDMENT #1 GENERAL Provide engineering project management, engineering design, plans, specifications and all documentation and services for construction for the upgrade of the existing electrical hardware - required for the proper operation and control of the Staples Pump Station. 1. SCOPE OF SERVICE A. BASIC SERVICES 1. PRELIMINARY PHASE a. Develop a project manual according to the City's standard format. The project manual shall contain but not limited to the following: 1. Scope of the project and intended outcome 2. Project justification: past operational precedents, references to engineering studies, references to model simulations, or explanations of changes in operational philosophy that necessitate the scope of work. 3. Project stakeholder analysis 4. Project contributors' roles and responsibilities matrix 5. Project communication plan 6. Quality AssurancelQuality Control plan 7. Project risk management plan The A/E to submit a Draft project manual to the City for review, AIE will meet with City staff to review comments on the draft project manual, A/E will incorporate comments into the final project manual and distribute to the City in electronic format. The project manual will be brief approximately one page per section, each item on a separate page so that they can be individually updated without having to revise the entire document. b. Update and redistribute the project manual to project contributors throughout the duration of the project. Document will be distributed via Share File by City staff along with future updates. Only one hard copy will be submitted to City Staff. c. Develop and distribute to project contributors preliminary schedule of all required project documentation and assign responsibility for creating, updating, and distributing project documentation. Revise and redistribute the schedule throughout the life cycle of the project as required. d_ The A/E will review the existing plans and specification prepared for Phase 5 of the Southside Water Transmission Main project and coordinate with the COCC to incorporate the isolation valve improvements into the existing water main. e. Review background information pertinent to the project. f. Conduct a site visit at the Staples Street Pumping Station to review and document existing conditions. g. Attend two (2) additional project coordination meetings ET . NO. 1 "A" of 6 2. DESIGN PHASE a. Develop design plans and technical specifications (project to include all relevant standard City specifications and special provisions where warranted) to the City's format incorporating all issues with relevant solutions. Identify to the best of the Engineer's knowledge all potential conflicts and offer solutions to conflicts. The design services will incorporate but not be limited to the following: 1. Base Bid: a. Automatic transfer switch for future generator sized to run the entire pump station, upgrade existing main service electrical feeder for additional electrical load, upgrade existing HVAC to accommodate additional heat load from VFD's. b. Evaluate existing process monitoring and control instrumentation fitness for the application and make recommendations for improvement, if applicable. Engineering services required to specify additional instrumentation and create all necessary installation drawings and specifications. Itemize instruments and report findings to Owner in an engineering report. c. The A/E will develop all required drawings and specifications for demolition of existing analytical instrumentation panel and instrumentation and for procurement, installation, and integration of new analytical instrumentation panels based on City standard for Water analytical instrumentation. d. The AIE will develop a phased testing and acceptance plan for the new pumps, drives, HVAC, instrumentation, cabling and wiring, integration, and operation of the pump station. Develop all required testing scenarios, acceptance checklists and sign -off documentation, installation and cutover sequence, and other quality control and acceptance documentation to be used by contractor, as defined in the Preliminary design phase. e. Provide engineering design management services to ensure and communicate to the City internal quality assurance process. Follow project QA/QC plan as defined in the project manual. Prepare and present to City evidence of own QA/QC procedures such as design review checklist for each engineering discipline for each phase of the project. Develop project estimate of probable cost, provide all submittals to the City and meet with staff to review draft submittals and final plans and make City requested amendments. g. Coordinate design decisions with other City or third -party engineering or construction firms involved in projects or work that may overlap with this project. h. The AIE will prepare one (1) plan and profile sheet for construction of a 42 -inch butterfly on Phase 5 of the Southside Water Transmission Main. The location of the valve will be at the intersection of Waldron Road and Yorktown Blvd. The P & P sheet will be included in the bid package with one (1) technical specification for the butterfly valve. AMEND. NQ. 1 EXHIBIT " A " Pa ego #fi 3. BID PHASE No Changes 4. CONSTRUCTION PHASE a. Provide construction observation services at the construction milestones. Ensure contactor's compliance with construction plans, specifications, and quality assurance plan. Review and approve acceptance checklists, witness and approve acceptance tests, attest to correct operation of the system per end user's intent and engineer's specification. 5. CLOSE -OUT PHASE a. Engineering services to develop as -built documentation. b. Other close -out tasks to complete project documentation as required above and determined by the Project Manager. B. ADDITIONAL SERVICES 1. SOUTHSIDE WATER TRANSMISSION MAIN FIELD INVESTIGATION a. The A/E will review the existing site conditions at the location selected by the City, take any required field measurements and incorporate the information into the design of the proposed improvements. 2. SOUTHSIDE WATER TRANSMISSION MAIN CONSTRUCTION OBSERVATION a. The A/E will make a total of two (2) field trips to the project site during construction to observe the valve installation process and determine if contractor is following the intent of the plans and specifications. 3. SOUTHSIDE WATER TRANSMISSION MAIN WARRANTY PHASE a. The A/E will attend one (1) walkthrough with the Contractor and the City of Corpus Christi's representative at the project site, before the end of the one year warranty period has expired. Any deficiencies associated with the installation of the butterfly valve noted at that time will be passed on to the City's representative. 4. CONTROL SYSTEM INTEGRATION a. The A/E to develop or modify, as required at time of construction, the Detailed Functional Specification (DFS) and / or control system Sequence of Operation (SOO) based on User Requirements Specification (URS) supplied by the City as well as pump station control strategy recommended by Controls System Engineer. b. The A/E to develop assessment methodology for selecting control system integrators, identify potential candidates, apply the methodology and recommend a list of approved integrators. Specify approved integrators in construction specifications. AMEND. NO. 1 EXHIBIT " A " Pa e3of6 c. The A/E to determine and specify all control system configuration parameters such as PID parameters, set - points, and alarm levels required to achieve correct operation, alarming, and emergency notification and response of the automated control system. To include parameters for new pumps and equipment as well as modification to control system parameters for existing equipment. d. The A/E to provide Construction Commissioning Services to include all Engineering services required to provide onsite startup and commissioning assistance for and acceptance of the system consisting of a minimum of five 8 -hour days at Staples Pump Station and Q.N. Stevens Water Treatment Plant. e. The A/E to conduct an inspection after one year of completion for project warranty requirement. CONTROL SYSTEM CONTINGENCY a. The A/E to provide two weeks (80 Fours) of Engineering Services to adjust and modify control system hardware and software specification, as needed to accommodate actual field condition that may be unexpected or not known until the field installation. 5. FLOW METER / PUMP DRIVE ASSESSMENT a. Review of literature and coordination with several flow meter manufacturers to assess the types of meters currently available. Flow meter assessment and recommendation delivered to the City in the form of a technical memorandum. Review of literature on Magna- Drives and coordination with the manufacturer to assess the drive. Magna Drive assessment and recommendation delivered to the City in the form of a technical memorandum. AMEND. NO. 1 EXHIBIT "A" Page 4 of 6 Proposed Schedule Staples Street Pumping Plant New 10MGD Pumps Project No. E12004 Day Date Activity Tuesday March 26, 2013 Begin Design Tuesday may 28, 2013 Pre[. Submittal Wednesday June 12, 2013 City Review Wednesday July 10, 2013 Pre -Final Submittal Wednesday July 24, 2013 City Review Wednesday August 21, 2013 Final Submittal Monday August 26, 2013 Advertise for Bids Tuesday September 10, 2013 Pre -Bid Conference Wednesday September 25, 2013 Receive Bids Wednesday October 30, 2013 Contract Award Wednesday November 27, 2013 Begin Construction Wednesday May 28, 2014 Complete Construction E O. 1 "A" f6 Summary of Fees Staples Street Pumping Plant New 10 MGD Pumps Project No. E12004 312112012 M2012 -065 M2013- AMEND. NO. 7 EXHIBIT "A" Page 6 of 6 Original Contract Amendment No. 1 Total Fee Pump Station CIVIL /Elect Mech Southside Water Trans. Main Total Amend_ No.1 Basic Services 1 [Preliminary Phase $9,000.00 $6,390.00 $1,490.001 $7,880.00 $16,880.00 2 Desi n Phase 38,900.00 27,690.00 6,470.001 34,160.00 73,060.00 3 Bid Phase 3,000.00 2,130.00 500.001 2,630.00 5,630.00 4 Construction Phase 9,000.00 6,390.00 1,490.00 7,880.00 16,880.00 Subtotal Basic Services $59,900.00 $42,600.00 $9 950.00 $52,550.00 $112,450.00 Additional Services 1 To o ra hic Survey/Field Investigation 11,440.00 0.00 2,040.00 iii 2,040.00 13,480.00 2 Construction Observation Services 13,980.00 0.00 3,240.00 3,240.00 17,220.00 3 Warran Phase 2,080.00 1,100.00 540.00 1,640.00 3,720.00 4 Engineering Integration and Control Services 0.00 61,500.00 0.00 61,500.001 61,500.00 5 Flow Meter/Pump Drive Assessment 0.00 8,100.00 0.00 8,100.00 8,100.00 Subtotal Additional Services $27,500-00 $70,700.00 $5,820.00 $76,520.00 $104,020.00 Total $87,400.00 $113,300.00 $15,770.00 $129,070.00 $216,470.00 312112012 M2012 -065 M2013- AMEND. NO. 7 EXHIBIT "A" Page 6 of 6 Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees x rn =z 0 '� z � 0 COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Sample form for: Payment Request Revised 07/27/00 Total Amount Previous Total Percent Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0 % $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25 % 0 1,120 0 1,120 0 0 0 0% 0 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 237/o SUPPLIER NL1:4t13ER TO BE ASSIGNED 81 _= PURCHASING DIVISION City o f CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or finns seeking to do business with the City to provide the following information. Every question must be answered. Aft be- question is nottppiiciible,_answer with '`NA ". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban Engineering P. O. BOX: STREET ADDRESS: 2725 Swantner CITY: Corpus Christi ZIP: 78404 FIRM IS: 1. Corporation e 2. Partnership � 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City of Corpus Ctristi having an "ownership interest" constituting 3% or more of the ownership in the above: named "firm.' Name Job Title and City Department (if known) . 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named "firm." Name Title 3. State. the names of each `'board member" of the City of Corpus Christi having an "otvnersttip interest" constituting 3% or more of the ownership in the above named "f'irnt." Name Board. Commission or Committee 4, State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked. on any matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the ownership in the above nanted "firni," Nance Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguisliable from the effect that titre action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed. writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent_ The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 {d}j CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Faison: to "am- . �, � - title: f rppe or Print) Signature of Certifying Date: Person: 1-4-201 DEFINITIONS a. "Board member." A niernber of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. e. "Employee." Any person employed by the City of Corpus Christi, Texas either oil a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the Win of sole proprietorship, as self employed person, partnership, corporation, joint stock company; joint venture, receivership or trust, and entities which for purposes of taxation are treated as non - profit organizations. e. "Official.'' 'rhe Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and ;Municipal Court .fudges of the City of Corpus Christi, Texas. f. "Ownership Interest_" Legal or equitable interest, whether actually or constructively held, in a firm. including; when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g_ "Consultant." Any person or firm, such as engineers and architects, hired Iz ilia City of Corpus Christi for the purpose of professional consultation and recommendation.