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CITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY ", and Urban Engineering hereinafter called
"ENGINEER," agree to the following amendment to the Contract for Professional Services for Staples
Street Purnpina Plant New 10 MGD Proiect No. E12004), as authorized and amended by:
Original AIE A reement March 27, 2012 Motion M2012 -065 1 $87,400.00
EXHIBIT "A ", SECTION 1. SCOPE OF SERVICES shall be amended as specified in the attached
Amendment No. 1 Exhibit "A ".
EXHIBIT "A ", SECTION 2. SCHEDULE shall be amended as specified in the attached Amendment No.
1 Exhibit "A ", Schedule.
EXHIBIT " A " , SECTION 3. FEES shall be amended as specified in the attached Amendment No. 1
Exhibit "A ", Summary of Fees, for a revised fee not to exceed $1,29,070.00 (One Hundred Twenty -Nine
Thousand Seventy Dollars and Zero Cents), for a total restated fee not to exceed $216,470.00 (Two
Hundred Sixteen Thousand Four Hundred Seventy Dollars and Zero Cents). Monthly invoices shall
be submitted in accordance with Exhibit "B ".
All other terms and conditions of the March 27, 2012 contract between the City and Engineer will remain
in full force and effect.
CITY OF CORPUS CHRISTI
jj-
z• /-3
Oscar R. Martinez, Date
Assistant City Manager
1
Operating Dep It mat Date
APPRO ED . S TO FORM
'4 3
Of i e of Management Date
and Budget
RB ENGINEERING
7 Zo!
James L. Urban, P.E. Date
2725 Swantner Drive - —® Aug,
Corpus Christi, Texas 78404
(361) 8543101 Office
sV
ibCIL�, Iq
(36 854 -60 Fax
RECOMMENDED
Daniel Biies, P.E., D
Director of Engineering Services
FEB 05 201 .
CONTRA(A ,MANAGER
ATTEST
Armando Chapa, City Secretary I fig,
Project No. E12004
Fund Source No. 550950 -4085- 00000- E12004
Fund Name: Water CIP
5qncumbranceNo.-- ► 1J
EER 0 $ �a3
2013 -076 AMEND. �—
3119113 : NO. 1
Page 1 of 1
M2013-046 ERXE12004 STAPLES STREET PUMPING PLANT NEW i0 MGDICONTRACT AMEND. NO.1 URBAN ENGICONTRACT.DOCX
Urban Engineering
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
STAPLES STREET PUMPING PLANT NEW 10 MGD PUMPS
PROJECT NO, E12004
SCOPE AMENDMENT #1
GENERAL
Provide engineering project management, engineering design, plans, specifications and all
documentation and services for construction for the upgrade of the existing electrical hardware - required
for the proper operation and control of the Staples Pump Station.
1. SCOPE OF SERVICE
A. BASIC SERVICES
1. PRELIMINARY PHASE
a. Develop a project manual according to the City's standard format. The project manual shall
contain but not limited to the following:
1. Scope of the project and intended outcome
2. Project justification: past operational precedents, references to engineering studies,
references to model simulations, or explanations of changes in operational philosophy
that necessitate the scope of work.
3. Project stakeholder analysis
4. Project contributors' roles and responsibilities matrix
5. Project communication plan
6. Quality AssurancelQuality Control plan
7. Project risk management plan
The A/E to submit a Draft project manual to the City for review, AIE will meet with City staff to
review comments on the draft project manual, A/E will incorporate comments into the final project
manual and distribute to the City in electronic format.
The project manual will be brief approximately one page per section, each item on a separate
page so that they can be individually updated without having to revise the entire document.
b. Update and redistribute the project manual to project contributors throughout the duration of the
project. Document will be distributed via Share File by City staff along with future updates. Only
one hard copy will be submitted to City Staff.
c. Develop and distribute to project contributors preliminary schedule of all required project
documentation and assign responsibility for creating, updating, and distributing project
documentation. Revise and redistribute the schedule throughout the life cycle of the project as
required.
d_ The A/E will review the existing plans and specification prepared for Phase 5 of the Southside
Water Transmission Main project and coordinate with the COCC to incorporate the isolation
valve improvements into the existing water main.
e. Review background information pertinent to the project.
f. Conduct a site visit at the Staples Street Pumping Station to review and document existing
conditions.
g. Attend two (2) additional project coordination meetings
ET . NO. 1
"A"
of 6
2. DESIGN PHASE
a. Develop design plans and technical specifications (project to include all relevant standard
City specifications and special provisions where warranted) to the City's format
incorporating all issues with relevant solutions. Identify to the best of the Engineer's
knowledge all potential conflicts and offer solutions to conflicts.
The design services will incorporate but not be limited to the following:
1. Base Bid:
a. Automatic transfer switch for future generator sized to run the entire pump
station, upgrade existing main service electrical feeder for additional electrical
load, upgrade existing HVAC to accommodate additional heat load from VFD's.
b. Evaluate existing process monitoring and control instrumentation fitness for the
application and make recommendations for improvement, if applicable.
Engineering services required to specify additional instrumentation and create all
necessary installation drawings and specifications. Itemize instruments and report
findings to Owner in an engineering report.
c. The A/E will develop all required drawings and specifications for demolition of
existing analytical instrumentation panel and instrumentation and for
procurement, installation, and integration of new analytical instrumentation
panels based on City standard for Water analytical instrumentation.
d. The AIE will develop a phased testing and acceptance plan for the new pumps,
drives, HVAC, instrumentation, cabling and wiring, integration, and operation of the
pump station. Develop all required testing scenarios, acceptance checklists and
sign -off documentation, installation and cutover sequence, and other quality control
and acceptance documentation to be used by contractor, as defined in the
Preliminary design phase.
e. Provide engineering design management services to ensure and communicate to the
City internal quality assurance process. Follow project QA/QC plan as defined in the
project manual. Prepare and present to City evidence of own QA/QC procedures
such as design review checklist for each engineering discipline for each phase of
the project.
Develop project estimate of probable cost, provide all submittals to the City and
meet with staff to review draft submittals and final plans and make City
requested amendments.
g. Coordinate design decisions with other City or third -party engineering or construction
firms involved in projects or work that may overlap with this project.
h. The AIE will prepare one (1) plan and profile sheet for construction of a 42 -inch
butterfly on Phase 5 of the Southside Water Transmission Main. The location of the
valve will be at the intersection of Waldron Road and Yorktown Blvd. The P & P
sheet will be included in the bid package with one (1) technical specification for the
butterfly valve.
AMEND. NQ. 1
EXHIBIT " A "
Pa ego #fi
3. BID PHASE
No Changes
4. CONSTRUCTION PHASE
a. Provide construction observation services at the construction milestones. Ensure
contactor's compliance with construction plans, specifications, and quality assurance
plan. Review and approve acceptance checklists, witness and approve acceptance
tests, attest to correct operation of the system per end user's intent and engineer's
specification.
5. CLOSE -OUT PHASE
a. Engineering services to develop as -built documentation.
b. Other close -out tasks to complete project documentation as required above and
determined by the Project Manager.
B. ADDITIONAL SERVICES
1. SOUTHSIDE WATER TRANSMISSION MAIN FIELD INVESTIGATION
a. The A/E will review the existing site conditions at the location selected by the City, take
any required field measurements and incorporate the information into the design of the
proposed improvements.
2. SOUTHSIDE WATER TRANSMISSION MAIN CONSTRUCTION OBSERVATION
a. The A/E will make a total of two (2) field trips to the project site during construction to
observe the valve installation process and determine if contractor is following the intent of
the plans and specifications.
3. SOUTHSIDE WATER TRANSMISSION MAIN WARRANTY PHASE
a. The A/E will attend one (1) walkthrough with the Contractor and the City of Corpus
Christi's representative at the project site, before the end of the one year warranty period
has expired. Any deficiencies associated with the installation of the butterfly valve noted
at that time will be passed on to the City's representative.
4. CONTROL SYSTEM INTEGRATION
a. The A/E to develop or modify, as required at time of construction, the Detailed Functional
Specification (DFS) and / or control system Sequence of Operation (SOO) based on User
Requirements Specification (URS) supplied by the City as well as pump station control
strategy recommended by Controls System Engineer.
b. The A/E to develop assessment methodology for selecting control system integrators,
identify potential candidates, apply the methodology and recommend a list of approved
integrators. Specify approved integrators in construction specifications.
AMEND. NO. 1
EXHIBIT " A "
Pa e3of6
c. The A/E to determine and specify all control system configuration parameters such as PID
parameters, set - points, and alarm levels required to achieve correct operation, alarming,
and emergency notification and response of the automated control system. To include
parameters for new pumps and equipment as well as modification to control system
parameters for existing equipment.
d. The A/E to provide Construction Commissioning Services to include all Engineering
services required to provide onsite startup and commissioning assistance for and
acceptance of the system consisting of a minimum of five 8 -hour days at Staples Pump
Station and Q.N. Stevens Water Treatment Plant.
e. The A/E to conduct an inspection after one year of completion for project warranty
requirement.
CONTROL SYSTEM CONTINGENCY
a. The A/E to provide two weeks (80 Fours) of Engineering Services to adjust and modify
control system hardware and software specification, as needed to accommodate actual
field condition that may be unexpected or not known until the field installation.
5. FLOW METER / PUMP DRIVE ASSESSMENT
a. Review of literature and coordination with several flow meter manufacturers to assess the
types of meters currently available. Flow meter assessment and recommendation delivered to
the City in the form of a technical memorandum. Review of literature on Magna- Drives and
coordination with the manufacturer to assess the drive. Magna Drive assessment and
recommendation delivered to the City in the form of a technical memorandum.
AMEND. NO. 1
EXHIBIT "A"
Page 4 of 6
Proposed Schedule
Staples Street Pumping Plant New 10MGD Pumps
Project No. E12004
Day
Date
Activity
Tuesday
March 26, 2013
Begin Design
Tuesday
may 28, 2013
Pre[. Submittal
Wednesday
June 12, 2013
City Review
Wednesday
July 10, 2013
Pre -Final Submittal
Wednesday
July 24, 2013
City Review
Wednesday
August 21, 2013
Final Submittal
Monday
August 26, 2013
Advertise for Bids
Tuesday
September 10, 2013
Pre -Bid Conference
Wednesday
September 25, 2013
Receive Bids
Wednesday
October 30, 2013
Contract Award
Wednesday
November 27, 2013
Begin Construction
Wednesday
May 28, 2014
Complete Construction
E O. 1 "A" f6
Summary of Fees
Staples Street Pumping Plant New 10 MGD Pumps
Project No. E12004
312112012
M2012 -065 M2013-
AMEND. NO. 7
EXHIBIT "A"
Page 6 of 6
Original
Contract
Amendment No. 1
Total Fee
Pump Station
CIVIL /Elect
Mech
Southside
Water Trans.
Main
Total
Amend_
No.1
Basic Services
1
[Preliminary Phase
$9,000.00
$6,390.00
$1,490.001
$7,880.00
$16,880.00
2
Desi n Phase
38,900.00
27,690.00
6,470.001
34,160.00
73,060.00
3
Bid Phase
3,000.00
2,130.00
500.001
2,630.00
5,630.00
4
Construction Phase
9,000.00
6,390.00
1,490.00
7,880.00
16,880.00
Subtotal Basic Services
$59,900.00
$42,600.00
$9 950.00
$52,550.00
$112,450.00
Additional Services
1
To o ra hic Survey/Field Investigation
11,440.00
0.00
2,040.00
iii
2,040.00
13,480.00
2
Construction Observation Services
13,980.00
0.00
3,240.00
3,240.00
17,220.00
3
Warran Phase
2,080.00
1,100.00
540.00
1,640.00
3,720.00
4
Engineering Integration and Control Services
0.00
61,500.00
0.00
61,500.001
61,500.00
5
Flow Meter/Pump Drive Assessment
0.00
8,100.00
0.00
8,100.00
8,100.00
Subtotal Additional Services
$27,500-00
$70,700.00
$5,820.00
$76,520.00
$104,020.00
Total
$87,400.00
$113,300.00
$15,770.00
$129,070.00
$216,470.00
312112012
M2012 -065 M2013-
AMEND. NO. 7
EXHIBIT "A"
Page 6 of 6
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
O & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
x
rn
=z
0 '� z
� 0
COMPLETE PROJECT NAME
Project No. XXXX
Invoice No. 12345
Invoice Date:
Sample form for:
Payment Request
Revised 07/27/00
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0 %
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0
$2,000
$500
$0
$500
25 %
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
$2,000
$1,120
$1,627
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
237/o
SUPPLIER NL1:4t13ER
TO BE ASSIGNED 81
_= PURCHASING DIVISION
City o f CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or finns seeking to do
business with the City to provide the following information. Every question must be answered.
Aft be- question is nottppiiciible,_answer with '`NA ". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Urban Engineering
P. O. BOX:
STREET ADDRESS: 2725 Swantner
CITY: Corpus Christi ZIP: 78404
FIRM IS: 1. Corporation e 2. Partnership � 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Ctristi having an "ownership
interest" constituting 3% or more of the ownership in the above: named "firm.'
Name Job Title and City
Department (if known) .
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Title
3. State. the names of each `'board member" of the City of Corpus Christi having an "otvnersttip
interest" constituting 3% or more of the ownership in the above named "f'irnt."
Name Board. Commission or
Committee
4, State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked. on any matter related to the subject of this contract and has an "ownership
interest" constituting 3% or more of the ownership in the above nanted "firni,"
Nance Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguisliable from the effect that titre
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed. writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent_ The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2 -349 {d}j
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Faison:
to "am- . �, � - title:
f rppe or Print)
Signature of Certifying Date:
Person: 1-4-201
DEFINITIONS
a. "Board member." A niernber of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi, Texas.
b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
e. "Employee." Any person employed by the City of Corpus Christi, Texas either oil a full or
part -time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the Win of sole proprietorship, as self employed
person, partnership, corporation, joint stock company; joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non - profit organizations.
e. "Official.'' 'rhe Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and ;Municipal Court
.fudges of the City of Corpus Christi, Texas.
f. "Ownership Interest_" Legal or equitable interest, whether actually or constructively held,
in a firm. including; when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g_ "Consultant." Any person or firm, such as engineers and architects, hired Iz ilia City of
Corpus Christi for the purpose of professional consultation and recommendation.