HomeMy WebLinkAboutC2013-078 - 3/19/2013 - ApprovedRECEIVED
city Manager's MOO
FEB 26 Z013
City of
Corpus
Christi
CORPUS CHRISTI INTERNATIONAL AIRPORT
PARKING FACILITES MANAGEMENT AGREEMENT
Between
City of Corpus Christi
And
Republic Parking System, Inc.
2013 -078
3119113
M2013 -049
Republic Parking System
INDEXED
CONTENTS
EXHIBIT A:
Recitals
ARTICLE I:
Scope of Agreement
ARTICLE IL
Definitions
ARTICLE III:
Term
ARTICLE IV:
Premises
ARTICLE V:
Rights Granted and Obligations Undertaken
ARTICLE VI:
Financial Consideration & Operating Expense
EXHIBIT H:
Reimbursement
ARTICLE VII:
Revenue Control and Capital Reserve Account
ARTICLE VIII:
Parking Management and Operations
ARTICLE IX:
Books, Records, Accounting and Audit
ARTICLE X:
City's Duties
ARTICLE XI:
Contract Personnel
ARTICLE XII:
Indemnification and Insurance
ARTICLE XIII:
Termination
ARTICLE XIV:
Assignment or Sub - Contract
ARTICLE XV:
General Covenants
ARTICLE XVI:
Subsequent Contract
EXHIBIT A:
Property & Facilities
EXHIBIT B:
Parking Plaza Designated Office Space
EXHIBIT C:
Designated Parking Facilities
EXHIBIT D:
Monthly Management Fee Schedule
EXHIBIT E:
Existing Revenue Control Equipment
EXHIBIT F:
Required Reports Summary
EXHIBIT G:
Parking Lot Operations- Current City Program
EXHIBIT H:
Minimum Insurance Requirements
EXHIBIT I:
Loan Amortization Schedule
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Parking Lot Management Agmt 24-13
AIRPORT PARKING FACILITIES
MANAGEMENT AGREEMENT — CITY OF
CORPUS CHRISTI AND REPUBLIC
PARKING SYSTEM
STATE OF TEXAS §
COUNTY OF NUECES §
THIS AGREEMENT made this day of , 2013, by and between the
City of Corpus Christi (CITY) and Republic Parking System, Inc., (OPERATOR),
incorporated in the State of Tennessee and whose corporate address is 633 Chestnut
Street, Suite 2000, Chattanooga, Tennessee 37450.
RFCIT01 R
WHEREAS, the CITY owns and operates the Corpus Christi International Airport
(AIRPORT); and
WHEREAS, the CITY determined it is necessary in the promotion and accommodation
of air commerce and air transportation that adequate, economical, courteous, safe,
clean, and efficiently operated automobile parking facilities be maintained for the benefit
of air travelers, employees, tenants, visitors, contractors, and others; and
WHEREAS, the CITY determined that for the benefit of air travelers and others, the
CITY will provide and manage parking facilities; and
WHEREAS, the CITY determined it is in CITY's best interest to contract with a third
party operator for the management of the parking facilities with sufficient experience
and competence in revenue parking operations; and
WHEREAS, the CITY has determined that selecting an operator through the competitive
Request for Bids (RFB) process is in the best interest of the CITY; and
WHEREAS, the CITY determined that Republic Parking System, Inc., .is the successful
bidder for the obligation to manage, operate and maintain the short term public parking
lot, the long term public parking lot, other parking facilities as determined by the CITY,
and the parking lots associated with the Fixed Base Operators (FBOs) during the term
of this agreement at the Corpus Christi Airport.
NOW THEREFORE, in consideration for occupancy of the Premises and of the
charges, fees, covenants, rights and obligations contained herein, the parties agree to
all conditions as follows:
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Parking Lot Management Agmt 2 -4 -13
ARTICLE I
SCOPE OF AGREEMENT
The Operator must perform all obligations, conduct all activities, and comply with all
statements and representations made in its response to the Request for Bids (RFB),
including any refinement submitted in response to the CITY's solicitation of competitive
bids for the rights granted under this Agreement, as finally accepted by the CITY. This
includes all documents generated in the solicitation, competition and award of this
Agreement, including but not limited to: the Request for Statement of Qualifications,
Instructions to Bidders, the Bid, responses to the specific evaluation criteria and all
Policies and Procedures Manuals, Schedules, Action Plans, Programs and all other
documentation required in this Agreement, along with any supporting documentation.
In the event of conflicts within the documents, the Terms of this Agreement shall apply.
ARTICLE II
DEFINITIONS
The following definitions apply for this Agreement:
A. Airport Parking Service: The activity of providing vehicle parking for Airport
employees, contractors, visitors, the traveling public, and other customers doing
business at the Airport.
B. Agreement: This Parking Facilities Service Management Agreement, together
with the Exhibits, Request for Bids and all addenda, the Operator's bid in response to
the Request for Bids and all other attachments and exhibits thereto, and all future
amendments or supplements which may be executed by the parties to this Agreement
from time to time.
C. Agreement Term and Option Period: Subject to the early termination provisions
as called for in this Agreement, the Base Term of this Agreement shall be for a period of
five (5) years commencing on May 1, 2013 and terminating on April 30, 2018, with one
three (3) year Option period exercisable upon mutual consent. Parties must agree and
exercise the Option on or before January 1, 2018 or this Agreement will terminate as
called for in this Agreement and the Option offer will be cancelled.
D. Ai_ rport: The real property and facilities of the Corpus Christi International Airport,
as they exist on the date of the commencement of this Agreement, as may be altered
from time to time. The real property and facilities of the Corpus Christi International
Airport shown on Exhibit A, attached to and made a part of this Agreement.
E. Automobile: A wheeled, self-propelled vehicle in which any person or property
may be licensed for use upon a public road or highway.
F. Base Term: Five (5) years commencing on May 1, 2013 and terminating on April
30, 2018.
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Parking Lot Management Agmt 2 -4 -13
G. Director of Aviation (Director): The senior executive manager or his/her designee
of the Department of Aviation. This term may be used interchangeably with the term
"CITY" in executing provisions of this contract unless specifically excluded.
H. Disadvantaged Business Enterprise (DBE): A business certified by the Texas
Department of Transportation as a disadvantaged business enterprise as defined in 49
CFR, Part 23.
Effective Date: The contract is effective on May 1, 2013.
J. Fiscal Year: The CITY's fiscal year that currently begins on August 1$t and ends
July 31 st of any given year.
K. Gross Revenues:
1. The term "Gross Revenues" includes the following:
a. All Operator sales for either cash, checks, or credit payments for
parking, lost ticket charges, or any other fees collected from users of the
facilities, for which the applicable fees are collected or should have been
collected, except those exclusions identified in this Agreement, from any
business conducted in whole or in part on the Airport or under the rights
granted in this Agreement- Operator is responsible for reporting and
remitting to the CITY the full value of the fees due and payable as
determined by the parking management control system. Any shortfall
between the reported amount due and the actual deposit will be the
responsibility of the Operator to pay. Any complementary parking granted
by the Operator without the prior written approval of the Director shall be
paid for by Operator upon demand by CITY.
b. Revenues for all services performed in, on, or through the business,
including electronic. commerce, advertising, and vehicle impounds or sales
of vehicles, conducted under this Agreement shall be remitted in their
entirety to the CITY. This includes all other income and proceeds from or
incidental to any business conducted in whole or in part in, on, or in
connection with the rights granted under this Agreement.
2. The Operator will not deduct from Gross Revenues any franchise, capital
stock, income, or similar tax based on income or profits. The CITY will not
reduce the amount of the Operator's Gross Revenues that results from any
rebate or credit, in any form, allowed to clients without the prior written consent
of the Director of Aviation.
L. Management Fee: The agreed to non- direct cost reimbursement fee that is paid
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Parking Lot Management Agmt 2 -4 -13
to the Operator as compensation for managing and operating the Parking Facilities.
M. Office and Ancillary Space: Space within the Airport the CITY provides the
Operator under this Agreement at no charge for use in support of the management of
the Parking Facilities. This space is shown on Exhibit B, attached and is made a part of
this Agreement. Any space required in addition to the Space identified in Exhibit B will
be assessed rent at the applicable rate.
N. Operations Manual: Written instructions, rules, and conditions detailing
operation and management of the Parking Facilities required under Article VIII
(PARKING MANAGEMENT AND OPERATIONS) and attached as Appendix 1 and
made part of this agreement.
O. Option Term: The Term may be extended following the end of the Base Term
as defined in the Terms of this Agreement for one three (3) year Option Term upon
mutual agreement.
P. Parking Facilities: Those areas shown on Exhibit C, attached to and made a
part of this Agreement, including any adjustments or expansions thereof as may be
designated by the CITY for vehicle parking to meet the demands of air travelers,
employees, contractors, vendors, tenants, visitors, and others; together with gate arms
and the associated equipment, software and hardware„ parking lot covers, bumpers,
guards, signs, ticket booths, and any improvements related to or connected with the
operation and management of the identified parking area.
Q. Premises: This term includes all areas identified in Exhibits Band C, including
the office space, public parking facilities, tenant lots, and/or the other areas designated
by the CITY during the Agreement Term for Operator's use and benefit which may be
amended from time to time.
R. Revenue Control System: The existing and any future computer and software
based access control system which may be provided to the Operator by the CITY
including or funded by the Operator under the terms of this Agreement, including, but
not limited to, ticket dispensing machines, entrance and exit gate equipment, electronic
access control systems (if applicable), revenue collection devices, electronic cash
registers, intercoms, radios, and revenue accounting and reporting hardware and
software.
ARTICLE III
TERM
A. This Agreement is effective on May 1, 2013. The CITY grants the Operator the
rights ,listed in Article V (RIGHTS GRANTED AND OBLIGATIONS UNDERTAKEN) for a
term of five (5) years terminating on April 30, 2018 unless terminated earlier as called
for in this Agreement.
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Parking Lot Management Agmt 2-4-13
B. The CITY, upon mutual agreement by the parties, may extend this Agreement
for one (1) three (3) year Option period year beyond the end of the Base Term.
C. No later than three hundred sixty five (365) days prior to the expiration of the
Base Term, the Operator may request an extension of this Agreement subject to the
financial terms being adjusted at the discretion of the CITY, until April 30, 2021, which
may be granted upon mutual consent of the parties. Parties must agree to and execute
the extension on or before January 1, 2018..
D. If the Agreement is extended as outlined above, the Operator agrees to perform
during the Option Term in accordance with the terms and conditions herein, as may be
modified with regard to financial consideration as agreed to by the parties and without
further negotiation of the remaining terms and conditions of this Agreement.
E. In order to avoid an interruption of service to the public or revenues to the CITY,
and to facilitate the fair and orderly selection of, and transition to, any successor
Operator, by written notice to the Operator, not less than one hundred twenty (120)
days before the end of the Base Term or Option Term, the CITY may require the
Operator to continue to operate the Parking Facilities as set forth in this Agreement
beyond the end of the Base Term (if an extension period is not granted) under this
Article III (TERM), Section C above or the Option Term. This "holding over" term will not
exceed one hundred twenty (120) days. The management fee and terms and conditions
will be the same as if CITY had exercised the option, prorated on a daily basis and paid
monthly. CITY will give sixty (60) days written notice of cancellation of partial term.
F. If the Operator fails to submit the required performance bond on or before the
required date herein, the twenty five thousand dollar ($25,000) bid security submitted to
the CITY with the Operator's Proposal for this Agreement will be forfeited to the CITY as
liquidated damages. The forfeiture of the proposal deposit does not relieve the Operator
from the obligation to provide a performance bond if selected.
ARTICLE IV
PREMISES
A. The CITY will deliver the Premises, as defined above, to the Operator on the
Effective Date of this Agreement_ The Operator accepts the Premises in their present
condition and "as is/ where is." The Operator acknowledges that the CITY's obligation is
limited to initially making the Premises identified in Exhibits B and C available to the
Operator for its use.
B. The CITY reserves the right to add additional or modify existing surface parking
areas to accommodate parking requirements at the Airport. The CITY reserves the right
to reconfigure, delete, or add public or tenant parking areas to be managed and
operated by the Operator and adjust the contract proportionately when considering the
adjusted number of positions as it relates to the total number identified in the original
contract if the total number of stalls is adjusted by ten percent (10 %) or more. No
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Parking Lot Management Agmt 24-13
adjustments shall be made for interim changes as a result of construction or other
infrastructure improvements. Such rights may be exercised by the CITY at any time
during the Base Term or the Option term (if exercised), of this Agreement by giving the
Operator no less than ninety (90) days written notice of the CITY's intention.
'I. The CITY, by it officers, employees, agents, representatives, and
contractors, has the right of access to the Premises at all times for the purpose
of revising the automobile parking spaces, changing or rearranging the
entrances and exits, using -- temporarily or permanently - -such portions
necessary for making improvements and repairs to the Premises and other
Airport facilities; and for the installation of improvements, service roads, or other
facilities necessary for the operation and maintenance of the passenger terminal
area or the vehicle parking areas.
3. The CITY agrees that if any additional personnel, equipment, or supplies
are necessary for expanded parking areas, such items will be proposed to the
CITY via a proposed written amendment and approved in writing by the Director
of Aviation prior to budget submission and implementation.
4. The CITY agrees that by executing this agreement the Operator is not
precluded from submitting a bid proposal for any alterations or construction of
any future parking areas.
ARTICLE V
RIGHTS GRANTED AND OBLIGATIONS UNDERTAKEN
The CITY grants the Operator the authority to exercise the following rights subject to the
obligations under this Agreement:
A. Operator Rights and Obligations:
The right and obligation, under the terms of this Agreement and subject to
direction by the CITY, to manage and operate the Premises in an efficient
manner, to ensure quality service and effective control, and to use the office in
connection with the management and operation of the Corpus Christi
International Airport Premises only. These rights and obligations are to be
performed in an efficient manner to ensure quality service and effective revenue
control. These rights do not entitle the Operator to collect any revenues related
to parking areas not included with the Premises that are designated by the CITY
for rental car operations or to create or develop new parking areas or facilities.
Although these obligations will not diminish during the Agreement Term, the
specific areas to which they apply may, in the CITY's sole discretion, diminish or
expand as provided for in this Agreement with an appropriate increase or
decrease in current budget.
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Parking Lot Management Agmt 2 -4 -13
B. General Rights:
1. The right of ingress and egress and to occupy the Premises by the
Operator, its officers, contractors, suppliers, service personnel, guests, patrons,
and invitees for the specific purposes set forth herein, subject to the Airport's
regulations and policies.
2. The right to limit any subcontract or joint venture role in the administration
of the contract, subject to prior written consent of the CITY. Such subcontract or
joint venture Agreement must require, at a minimum, strict compliance with the
provisions of this Agreement. The Operator agrees that it is responsible for the
operational and financial performance of its subcontractors and joint venture
partners under this Agreement. The Operator agrees to initiate and take all
corrective action should a subcontractor or joint venture partner fail to comply
with its contract with the Operator or any provision of this Agreement. The failure
of a subcontractor or joint venture partner to comply with the provisions of this
Agreement shall constitute default by the Operator under this Agreement
entitling the CITY to terminate in accordance with the provisions herein.
C. Reservations and Prohibitions:
1. The Operator will not sell any service or product not described in this
Agreement without the advance written consent of the CITY which shall be
granted at the sole discretion of the CITY.
2. The operator will not operate or have any interest in any off- airport parking
facility that will compete with the Airport Parking Facilities. Failure to adhere to
this restriction shall be considered an element of default with the remedies due
the CITY as called for in this Agreement.
ARTICLE VI
FINANCIAL CONSIDERATION $
OPERATING EXPENSE REIMBURSEMENT
A. Management Fee: As compensation for managing and operating the Parking
Facilities, the CITY will pay the Operator an annual management fee payable on a
monthly basis. The monthly management fee shall be based on the annual
management fee submitted in the Operator's Bid for each term year and as prorated for
each month in Exhibit D, hereto attached and made part of this agreement. The monthly
management fee will be reduced by any charge or liquidated damages stipulated in this
Agreement and assessed by the CITY. The CITY will pay the net monthly fee within
twenty one (21) days following receipt of the Monthly Activity Report for the month in
which services are rendered.
B. Operating Expense Reimbursement Report: By March 1st of each year during
the Term of this Agreement, Operator shall submit to the Director a detailed budget for
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Parking Lot Management Agmt 2-4-13
the fiscal year. CITY shall have thirty (30) days to review and approve in writing the
authorized budget for the year. The Operator will be authorized to pay all expenses as
approved in the Budget connected with the management of the Parking Facilities as
called for in this Agreement when due. Expenses in excess of the approved budgeted
amount will not be reimbursable without the prior written consent of the Director. The
Operator will submit a written report to the CITY by the tenth (10th) day of the month
following the month in which services are performed and payments made listing all
expenses previously authorized in accordance with Sections C and D of this Article that
were incurred and paid in the operation of the Parking Facilities. The CITY will process
reimbursements and pay approved expenses within thirty (30) days after the CITY
receives the invoice. The CITY reserves the right to dispute and exclude from the
payment any expenses that the CITY believes are not authorized under this Agreement.
The parties will resolve any disputes in an expedited manner and the CITY will pay an
interest rate equal to the highest rate allowed by the City of Corpus Christi on delinquent
payments not under dispute once CITY has received written notification of delinquent
payment and CITY has not remedied delinquent payment within thirty (30) days of
notification.
C. Annual Budgets:
1. Annual Operating Budget: The Operator will prepare and submit for written
approval a detailed annual budget a minimum of sixty (60) days prior to
commencement of the Agreement and by March 1 for each succeeding year
under the Term of this Agreement covering the Operator's anticipated Paid
Parking Facilities operating expenses including those Fisted under Article Vlll
(PARKING MANAGEMENT AND OPERATIONS) for the period commencing
May 1, 2013 through April 30, 2018.
2. The Annual Operating Budget will include all eligible direct expenses the
Operator seeks authorization for and the estimated Management Fee for the
normal operation of the management of the Parking Facilities, and will be based
on staffing levels approved by the CITY. The Operator will submit a staffing plan
for CITY approval with each annual budget. (See Exhibit E attached to this
Agreement, for a sample format.) The CITY reserves the right to amend the
staffing plan and hours of staffing at its sole discretion with thirty (30) days
written notice to Operator.
3. The Annual Operating Budget shall include all direct operating expenses
required under the terms of this Agreement to operate the parking program
according to the specifications provided. Operator shall specifically identify the
following additional items, which the Operator will provide at its direct cost:
a. All licenses, permits, fees, and business taxes necessary to
conduct business.
b. Headquarters (Operator's home office) costs and expenses of
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Parking Lot Management Agmt 2-4-13
legal, administrative, bookkeeping, executive personnel and company
officials.
c. The cost of insurance and bond coverage (excluding Worker's
Compensation insurance and insurance costs for surveillance
personnel) required by this Agreement, including insurance
deductibles.
d. Travel and direct travel related expenses for employees authorized
under this Agreement.
The following costs shall be EXCLUDED from any reimbursement from
the CITY and shall be at the sole cost of the Operator:
a. Cost of repairs for damages caused by negligence or omissions of
the Operator or its employees shall be at the sole cost of the
Operator.
b. Professional memberships for the Operator or its employees.
c. Funds needed to establish a cashier's change bank.
d. Charitable or political contributions.
e. Amounts due the CITY because of cashier shortages or lost, stolen,
or unaccounted for funds.
f. NSF check and IOU amounts resulting from failure to use proper
procedures.
g. Any liquidated damages allowed to the CITY under this Agreement.
D. Tracking and Penalties:
1. The Operator will maintain tickets, reports, and other source documents to
standards approved by the CITY in writing and contained in the Operations
Manual. The CITY has the right to audit operations during the Term of this
Agreement and for a period of two (2) years following the termination of the
Agreement as called for herein. If the CITY finds that the Operator has not
complied with the terms of this Agreement and any approved operating
standards and such failures are not remedied following written notice and a cure
period not to exceed ten (10) calendar days as provided for herein, the Operator
will pay liquidated damages of fifty dollars ($50.00) per day, for the first three
calendar days, each day it takes to bring the records into compliance. After the
first three calendar days of noncompliance, the Operator will pay liquidated
damages of two hundred fifty dollars ($250.00) per day for each day it takes to
bring the records into compliance. If at the end of the fifth calendar day, the
source document cannot be located, it will be declared lost. The total cost for a
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Parking Lot Management Agmt 2 -4 -13
lost source document will be the sum of the five -day liquidated damages; six
hundred fifty dollars ($660). Neither the assessment by the CITY nor the
Payment by the Operator of liquidated damages will release the Operator from
the full actual damages to the CITY for any failure to maintain required
documentation. Liquidated Damages are due and payable upon demand and
failure to pay shall be considered a default under this Agreement. Liquidated
damage assessments will be due and payable upon demand.
2. The Operator will pay the CITY any monies lost due to negligence, audit
adjustments, theft, or unaccounted for tickets, as addressed in Subsection 3
below. Additionally, the Operator will pay interest as called for in this Agreement
on these amounts from the time they are due until the time they are collected.
The interest charged will be the then - current legal rate established for post -
judgment interest allowed by the City of Corpus Christi.
3. The Operator will pay the CITY the prevailing 24 -hour charge for public
parking in the short term lot, for each unaccounted -for ticket over 0.3 percent
(.003 times the total number of tickets issued) of the total tickets issued each
month. Unaccounted -for tickets are defined as the difference between the actual
vehicle count taken, plus the tickets issued, minus the tickets collected, and the
actual following day's vehicle count.
4. The Operator will conduct a physical inventory of all vehicles in the public
and tenant Premises each night, beginning after midnight. A report of such
inventory will be sent electronically no later than 12:00 p.m. each following day.
The CITY may assess and, if assessed, the Operator will pay liquidated
damages of one hundred dollars ($100) per day for each day such inventories
are incomplete or are not taken, unless the inventory requirement is waived in
writing in advance by the CITY or if such failure in not remedied as provided
herein. Any waiver will not be construed as a waiver of any subsequent
incomplete inventory or failure to inventory. The inventory will be by state,
license number, and location by lot of the automobile; and will be used for
processing lost ticket transactions, locating "lost" automobiles, and establishing
the day's "beginning inventory count." Liquidated damage assessments will be
due and payable upon demand.
5. The Operator will pay liquidated damages as provided in this Article for any
material violation of this Agreement without reimbursement from the CITY
following written notice and a cure period not to exceed ten (10) calendar days
as provided for herein. Without the CITY limiting or waiving any of its other legal
or equitable remedies, the CITY shall have the right to assess liquidated
damages in an amount not to exceed one hundred dollars ($100) per day per
occurrence for failure to comply with the requirements of Article IX (BOOKS,
RECORDS, ACCOUNTING AND AUDIT), and Article XI (PERSONNEL) if not
remedied as provided herein. The Operator and the CITY stipulate that if there
are three (3) violations and written notices within any twelve month period during
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Parking Lot Management Agmt 2 -4 -13
the Term of this Agreement, that the CITY reserves the right to terminate this
contract without liability with thirty (30) days written notice. The CITY reserves
the right to withhold the Liquidated Damages from the Operator's expense
reimbursement under Article VI (FINANCIAL CONSIDERATION & OPERATING
EXPENSE REIMBURSEMENT) if not paid upon demand or to draw against the
Performance Bond. In the event funds are drawn from the Performance Bond,
the original amount must be replenished within five (5) days upon written notice
of such draw down. Liquidated damage assessments will be due and payable
upon demand.
6. Before assessing liquidated damages under this Agreement, the CITY shall
provide the Operator with a written notice of the failure to comply with this
Agreement that is subject to the assessment of liquidated damages. For the
purposes of this Section, the required written notice may be either hand
delivered or sent by facsimile to the Operator's on -site manager. If the failure to
comply does not pose a safety or liability risk to the CITY, the Airport, the public
or employees at the Airport, the Operator will have forty -eight (48) hours upon
receipt of notice to remedy the noted violation. If such a violation is not remedied
or reasonable action taken to cause such a remedy to the CITY's satisfaction
within the forty -eight (48) hour period, or in all cases if the violation poses a
safety or liability risk to the CITY, the Airport, the public or employees at the
Airport, the Operator shall pay to the CITY liquidated damages from the time the
violation began through the time the violation is cured. If the Operator can
demonstrate that a violation that does not pose a safety or liability risk as
described above cannot be remedied within the forty -eight (48) hour period, the
Operator may submit a schedule to remedy the violation with a written request
for an extension of time. The written request must be received by the CITY prior
to the deadline. The CITY will review the request and, in its reasonable
discretion, decide whether to reduce or eliminate liquidated damages during an
extended period for cure.
E. Procurement Process: The Operator will follow the established CITY's
Purchasing and Contracting Policies and Procedures to ensure receipt of competitive
market rates for goods and services within the scope of the existing monthly and annual
budget. The competitive process must include soliciting bids from at least three vendors
for goods and service in excess of five hundred dollars ($500) for atl items approved in
the annual authorized budget. Purchases of goods and services that are not budgeted
and costing more than $500 must have prior written approval of the Director or designee
in order to qualify for reimbursement. Supporting documentation of the solicitation of
competitive prices and receipts for all purchases of over $500 will be kept by the
Operator in accordance with the requirements in Article IX (BOOKS, RECORDS,
ACCOUNTING AND AUDIT) for a period of two (2) years following the completion of the
Agreement.
F. Reimbursement Limitations: Cumulative annual reimbursements of expenses for
equipment, supplies, and services will not exceed the CITY approved annual authorized
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Parking Lot Management Agmt 2-4 -13
budget unless prior written approval is received from the CITY.
G. Subsidies and Grants: Any subsidy or monetary grant the Operator receives
from a government agency for participating in a government- sponsored program for
persons employed by the Operator or programs operated in conjunction with this
Agreement will be deducted from the annual budget and not eligible for reimbursement.
H. Supporting Documentation: The CITY has the right to request data from the
Operator to support any budget item(s) and to require modifications to the budget. Upon
written approval from the CITY, a budget will be considered adopted. The CITY
reserves the right to adjust approved budgets at its sole discretion at any time during
the contract year.
ARTICLE VII
REVENUE CONTROL AND CAPITAL RESERVE ACCOUNT
A. Initially, the CITY will provide and the Operator will maintain cashier's booths,
necessary entrance and exit gate equipment, ticket dispensers, gates, automobile
detection and counting equipment, cash registers, a revenue control management
system for assessing and collecting fees, and indicators required for the effective
management of the Parking Facilities in an "as is, where is" condition. Maintenance for
the items listed in this paragraph will be provided by the Operator. In addition, the CITY
will provide necessary hand -held units, computers, software, and printers necessary for
the revenue control system and automobile audits.
B. Upon execution of this Agreement, the Operator will be required to deposit with
the CITY payment in the amount of four hundred thousand dollars ($400,000), which will
be used for capital investment for improvements associated with the administration of
this contract. CITY shall have the right to use such funds for any capital improvement it
deems appropriate. Operator will be allowed to amortize this payment over an eight (8)
year term on a straight line amortization, as shown on Exhibit I attached hereto, and in
the event the contract Option period is not exercised as called for in this Agreement, the
City will reimburse Operator for the remaining book value of the investment at the end of
the Base Term. Payment will be made within one hundred twenty (120) days following
the termination of the Agreement and the satisfaction of all requirements associated
with the Base Term. If the contract is cancelled as a result of a default provision as
called for in the Agreement, no reimbursement of remaining book value will be made
and Contractor forfeits the full investment amount (improvements and any remaining
cash value) to the City. Prior to purchase and installation of any improvement funded
through this capital investment contribution, the Operator will submit the proposed
improvements to the Director, including all competitive bids, for written approval and
procurement. The CITY will be responsible for the purchase and installation of all
improvements and the improvements will belong to the CITY upon completion_ At the
end of the Base Term and /or Option period, if exercised, ownership of improvements
will revert to the CITY. The Operator shall maintain the improvements, including
preventive maintenance and corrective maintenance, in accordance with the
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manufacturer's recommended maintenance program. Authorized maintenance costs
shall be reimbursed with approved monthly expenses in accordance with Article VI
(FINANACIAL CONSIDERATION & OPERATING EXPENSE REIMBURSEMENT) of
this Agreement.
C. General: Gross Revenues from the operation of the Parking Facilities and any
other services offered in conjunction with this Agreement are public funds of the CITY's
Corpus Christi International Airport Revenue Fund and will be held in trust by the
Operator, segregated from the Operator's non -trust funds, while the funds are in the
Operator's custody and control and deposited into CITY funds as called for in this
Agreement. If any Gross Revenue is lost, stolen, unaccounted for, or otherwise
unlawfully removed from the custody and control of the Operator, the Operator remains
responsible for the revenue, and will deposit a like sum of monies in an account
designated by the CITY within forty -eight (48) hours after discovery of such loss, theft,
or unlawful removal. If the loss, theft, or unlawful removal is insured or otherwise
secured by the Operator, any payment made to the CITY by the insurance company,
bonding company, or other, will be reimbursed to the Operator.
D. Collection and Deposit of Revenue: Operator will be responsible for providing
daily cash requirements for making change for the customer and the cash balance
must be reconciled daily. Following termination of the Agreement as called for herein,
the cash will revert to the Operator. The Operator will collect, hold in trust for the CITY,
account for, and deposit all Gross Revenues derived from the operation of the Parking
Facilities under this Agreement. Deposits will be made daily to the bank account
designated in writing by the CITY. Arrangements for deposits, including the use of
bonded armored transport if required, will be subject to the prior written approval of the
CITY. All deposits will be credited to the Corpus Christi International Airport Revenue
Fund. The Operator will submit payments. and deposits free from any claim, demand,
setoff, or counterclaim of any kind against the CITY. The CITY will share all necessary
account deposit, credit card account and verification records with the Operator to allow
for appropriate checks and balances of the parking revenue.
E. FBO Parkin Area: The Operator has no rights related to the collection of any
revenues or rent related to the FBO parking areas as designated by the CITY. The CITY
has the sole responsibility for collection of all fees, payments and other charges related
to the FBO parking areas. Operator shall administer the authorized inbound, outbound,
and parking activities only.
F. Rate Polic : The Operator will charge users of the Parking Facilities only the
rates established in writing by the CITY and will permit complimentary use of parking
spaces only as may be authorized in writing by the Director. In the event Operator
provides complimentary use of any Parking Facilities under its control and
management, Operator shall be responsible for providing the lost revenue to the CITY
and it shall not be eligible for reimbursement. The CITY may revise the parking rates at
any time during the term or any extensions of the term of this Agreement and will give
written notice to the Operator of any such change along with the effective date of the
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Parking Lot Management Agmt 2-4 -13
change. If Operator fails to implement any such rate adjustments as advised in writing,
Operator shall be solely responsible for reimbursing the CITY for the difference between
the actual revenue received and the projected revenue based on the amended fee
schedule. Payment will be due and payable upon demand.
G. Cash Overages and Shortages: If the Operator charges any user a price in
excess of the established rate, the amount by which the actual charge exceeds the
established rate will constitute a cash overage which will be returned to the user, where
possible. If it is not possible to return overages to the user, upon realization of such, and
subsequent to a demonstration of a good faith effort to perform such, any overage will
be due the CITY and included within the next scheduled deposit and identified as an
unreturnable overage.
I . If the Operator charges any user a price which is less than the
established schedule of rates, the amount by which the actual charge is less
than the established rate schedule, unless proven to be a mechanical or
software error of the revenue control system, it will constitute a cash shortage.
Any shortage will be identified as a shortage on the cashier's report form.
2. Each day, the Operator will account for and report the total overages
and /or shortages for the last 24 -hour period. At the end of each calendar month,
the Operator will calculate the month's net cash overages and shortages. The
daily net figures for overages and shortages may offset each other, however, if
there is a net monthly deficit due to shortages, the Operator will deposit the
difference due and payable upon demand. If, in the CITY's sole discretion, there
are unreasonable shortages on a daily basis, the CITY may make the Operator
responsible for the shortages and take any other action deemed necessary. If
the CITY decides the Operator is responsible for the amount of any shortage,
the shortage will not be reimbursed to the Operator.
3. Further, overages and shortages will not offset each other at any time
except on the above - mentioned basis. The monthly figures will not be netted
annually.
H. In the event there is a default of any obligation contained within this Article
attributable to Operator's employee(s) assigned to the Airport, the City shall notify
Operator in writing of the default within a reasonable period of discovering the default.
Operator shall have ten (10) calendar days to cure or contract to cure the default. If
Operator fails to cure the default, the City shall have the right to either cure the default
and charge the cost of the cure plus a fifteen percent (15 %) administrative fee and/or
terminate this Agreement at the CITY's sole discretion. However, if the default is
attributable to Operator's corporate malfeasance, such as a misappropriation of funds,
then the City shall have the right to immediately terminate the Agreement with no
recourse by Operator. Nothing in this provision shall be construed as a waiver of the
City's right to pursue any legal or equitable remedies available at law or as provided in
Article X111 ( "Termination" ).
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Parking Lot Management Agmt 2-4-13
ARTICLE Vill
PARKING MANAGEMENT AND OPERATIONS
The Operator will do the following:
A. Quality of Service: In the performance of its service at the Airport, the Operator
will maintain a high degree and standard of professionalism. In particular, the Operator
will comply strictly with the following conditions and requirements:
1. Operate the Parking Facilities in accordance with the highest standards
and practices of the automobile parking trade in the region;
2. Conduct its operations in a quiet, orderly, and courteous manner, so as not
to annoy, disturb, or offend customers, users, employees, or tenants of the
Airport;
3. Provide and maintain sufficient materials, supplies, merchandise, and
equipment to ensure a high standard of parking service;
4. Maintain the Parking Facilities in operation and open for service twenty -
four (24) hours every day, seven (7) days per week including all holidays.
B. _Automobile Impoundment: The Operator will report monthly to the Director any
vehicle which has been parked in the same location in the parking lots in excess of thirty
(30) consecutive days. The Operator will not impound any vehicle without the prior
written consent of the Director. If the Operator impounds or has removed any vehicle
without the written approval of the Director, Operator shall be solely liable for all
damages and claims made by the owner. If approved by the Director, the Operator will
perform the following:
1. Initiate the appropriate action, as described in the Operations Manual,
leading to the impoundment of an automobile as soon as the automobile
exceeds the maximum length of stay, the automobile leaks fluids, or the
automobile is in an unsafe condition (i.e. broken windows, etc). Operator will be
responsible for action taken or arrangements made in connection with the
impoundment of automobiles, assume all liability associated with the removal,
and coordinate any impoundment with Airport Operations.
2. Follow all applicable statutes, laws, and ordinances regarding the
impoundment and removal of automobiles. The Operator will be fair,
reasonable, and nondiscriminatory when dealing with the impoundment of
automobiles.
3_ Advise the Director immediately in writing of the location of the impound lot
to which vehicle has been removed.
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Parking Lot Management Agmt 2-413
C. Maintenance and Operations: The responsibilities outlined in this Section apply to
all areas of the Premises, unless an area is specifically exempted herein.
Specifically, but not by way of limitation, the Operator shall provide for the
maintenance and operation functions described as follows:
1. General Operations:
a. Each automobile entering the Parking Facilities will be charged for
parking space use at the then current applicable rate, except when
directed in writing by the CITY. Individuals or automobiles entitled to free
parking will be identified in a manner and method agreed by both parties
and will not be charged for using the Parking Facilities.
b. The Operator will safeguard all equipment and furnishings provided
by the CITY and return them to the CITY in good working condition,
normal wear and tear excepted, upon termination of this Agreement. If
damage or destruction to equipment is caused by the Operator's
negligence, and is not covered by insurance, the Operator will bear all
direct and indirect costs of repair or replacement. Such costs incurred by
the Operator are not reimbursable under this Agreement and are due and
payable upon demand.
C. The CITY may replace equipment or perform other capital
improvements on the Premises during the Term of this Agreement.
Operator agrees to cooperate with CITY in the coordination of any such
improvements and to use its best efforts to minimize the effects of the
improvements on the ongoing operation.
d. The Operator will respond to an emergency situation by following
adopted emergency procedures as directed by the CITY. If any
emergency arises for which there is no written procedure, the Operator will
exercise the judgment of a prudent parking facility operator, keeping in
mind the best interest of the CITY and the public. Subsequent to the
exercise of judgment due to an emergency, the Operator shall
immediately notify the Director of Aviation verbally and follow up in writing
of the nature of the emergency and judgment. Subsequent to the notice,
the Operator will endeavor to work with the CITY to create a standard
operating procedure for similar future instances.
e. The Operator will inspect the Premises on an agreed to schedule
and inform the CITY in writing in a timely manner of any needed
maintenance or repairs required on the Parking Facilities for which the
CITY is responsible.
f. The Operator will notify the CITY in writing prior to applying for any
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Parking Lot Management Agmt 2 -4 -13
government subsidy or money grant related to the Operator's
management or operation of the Parking Facilities.
g. This Agreement neither grants the Operator the right to provide or
perform any other business or commercial activity at the Airport or related
business off Airport that competes with the on Airport contract nor does it
grant the Operator the right to use the trademarks, symbols, trade names
or name of the Airport, either directly or indirectly, in connection with any
production, promotion service or publication without the prior written
consent of the CITY.
2. Maintenance & Repair: Any expenses anticipated in order to comply with
the provisions of this Section shall be included in the Operator's annual
budget submission.
a. The Premises will be maintained in a clean, safe, sanitary
condition, free from any accumulation of rubbish, litter, debris or garbage
by providing janitorial, cleaning and trash removal for the assigned office
space, and storage areas of the parking facilities. Areas will be cleaned on
a daily frequency commensurate with traffic and assigned functions.
Rubbish will be disposed of in a clean and sanitary manner by placing in
approved containers at locations designated by the CITY. The Operator
will have use of the existing trash receptacles and will provide an
adequate quantity of additional or replacement trash receptacles as
needed for all surface parking areas and as agreed to by the CITY. The
containers must be approved in writing by the Director prior to purchase to
ensure uniformity throughout the Airport.
b. Operator will use its best efforts to keep all structures occupied by
the Operator on the Premises free from rodent infestations. Where rodents
are found, Operator will notify the CITY immediately and CITY will
promptly request extermination services be performed by approved
processes that will not be injurious to human health. After treatment,
proper precautions will be taken to keep future re- infestations. In the event
infestation is caused by the negligence of the Operator, the cost of treating
the infestation will be charged to the Operator and due and payable upon
demand
C. The Operator will replace any burned out light bulbs in the assigned
office space and customer service booths. The CITY will replace all light
bulbs that are intended to provide public lighting in the surface lots and
lighting bollards. The Operator will notify the CITY of any damaged light
poles, fixtures and burned out ballasts in the assigned areas. The disposal
of light bulbs will be coordinated with the Airport Maintenance.
d. The City will maintain and replace, when necessary, a
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Parking Lot Management Agmt 2-4 -13
communication system to enable communications between the parking
contractor and dispatch.
e. The Operator shall immediately report to the CITY any structural
damage in the Premises.
f. The CITY will provide and pay for a telephone system in Operator's
office spaces and any other communication system necessary to perform
the obligations of this Agreement. The telephone service will include any
local connections required to perform the tasks identified in this
Agreement, such as credit/debit card processing, and the operation of the
revenue control system and any other computer services used by the
Operator. The Operator shall pay for long distance charges assigned to
the Operator's system due and payable upon demand.
g. The right to construct and install fixtures, equipment, and other
improvements necessary to manage the Parking Facilities as authorized
and required under this Agreement is subject to prior written approval by
the Director.
3. Office Space, Exit Plazas, and Equipment: Any expenses anticipated in
order to comply with the provisions of this Section shall be included in the
Operator's annual budget submission.
a. The Operator is responsible for maintaining the interior surface
coating and paint of the customer service booth and office space made
available for the Operator's use in this agreement. The CITY will paint the
interior of the office space not less than once during the Base Term and
once during the Option Term. Timing shall be coordinated with the CITY.
b. The CITY is responsible for maintaining and repairing the carpet in
the office space and customer service booths when needed as determined
by the CITY.
G. The Operator is responsible for maintaining, repairing, and
replacing all light bulbs, fixtures and lamps in the office space and
customer service booth, excluding the electrical systems as indicated
herein as a CITY responsibility.
d. As directed by the CITY, the Operator is responsible for notifying the
CITY of the need for repairing the intercom system used for
communication between the entrance lanes and exit plazas.
e. The Operator is responsible for providing, maintaining, repairing and
replacing any appliances (microwaves, refrigerators, stoves, etc.)
approved by the CITY in the office space as needed. Appliances provided
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Parking Lot Management Agmt 2 -413
are not eligible for reimbursement.
f. The CITY is responsible for maintaining, repairing and replacing all
locks for the customer service booth and administrative office as needed.
g. The CITY is responsible for maintaining, repairing and, if necessary,
replacing all furniture in the customer service booth and administrative
office as deemed necessary by the CITY.
h. The Operator will immediately report any problems or potential
problems with the HVAC, plumbing or electrical systems to the CITY in
their assigned Premises.
i. The Operator will ensure continuous operation of all entrance and
exit equipment. The Operator will maintain personnel levels necessary to
ensure sufficient service levels to exiting passengers. The details of the
personnel requirements will be described in the Operations Manual. In the
event of a malfunction of the automated equipment, Operator shall
manually staff all positions and process customers to the best of its ability.
D. Operations Manual: No later than thirty (30) days prior to the Base Term of this
Agreement, the Operator will submit an updated Operations Manual regarding the
revenue control system and the day -to -day operations specific to the Parking Facilities
operation at the Corpus Christi International Airport for CITY review and approval in
writing. The Operations Manual submitted under this Section will be based on the
Operations Manual submitted by the Operator with its Proposal. The final version
of the Operations Manual will be submitted within sixty (60) days after the beginning of
the term. The CITY reserves the right to amend the Operations Manual at its sole
discretion throughout the Agreement Term, provided that any unilateral changes will not
modify this agreement or cause the operator to incur expenses not reimbursed by the
CITY. The CITY has the right to approve, reject, or modify any Operations Manual to be
used in connection with the revenue control system or the day -to -day operations for the
Parking Facilities. It is intended to be a dynamic document, reviewed and revised
regularly to reflect changing situations. The Operator will operate the Parking Facilities
according to this Agreement and the Operations Manual approved by the CITY and
shall keep an updated copy in the manager's office of the Operator.
The Operations Manual shall include, at a minimum, the following:
Hours of Operations
General Operating and Management Policies
Customer Service Policies
Cash Control, Accounting, and Audit Procedures
Lost Ticket Procedures
Employee Job Descriptions
Employee Training Guide
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Parking Lot Management Agmt 2 -4 -13
Employee Schedules
Emergency Procedures
Manager's Office Location, Cellular and Home Phone Number
Company Personnel Policies
Procedures to Address Customer Claims for Bodily Injury or Property
Damage
2. The Director of Aviation shall have the sole discretion to determine the
Operator's compliance with any Operations Manual used. If there are any
inconsistencies between the Operations Manual and this Agreement, the
provisions of this Agreement govern unless agreed to in writing by the Director
of Aviation.
E. Health and Safety: The Operator is responsible for reporting all health and
safety issues to the Airport affecting its operation and/or that comes to its attention.
ARTICLE IX
BOOKS, RECORDS, ACCOUNTING AND AUDIT
A. Maintenance of Books and Records: The Operator will keep full and accurate
books and records which show all Gross Revenues and all costs of operation of the
Parking Facilities. All books and records will be kept in accordance with generally
accepted accounting principles, acceptable to the CITY, and in accordance with the
Operations Manual approved by the CITY in a location agreed to by the CITY. The
Operator's books and records must, in the determination of the CITY, enable the
Operator to accurately report, and the CITY to easily check, payments due the CITY
under this Agreement. The maintenance of books and records described in this Article
shall be reimbursed by the CITY and shall be included in the proposed annual budget
submitted by the Operator.
1. As used in this Agreement, "books and records" include, without limitation,
general ledgers, revenue journals, register tapes, cashier reports, ticket stock,
daily or periodic summary reports, daily and monthly reports, bank deposit slips,
bank statements, credit/debit card service statements, tax reports to federal,
CITY and local agencies and contractual Agreements with third parties
(including subcontractors and joint venture partners) on the Airport that contract
for services with the Operator. The CITY, or its designee(s), shall have access
to the above referenced records at all times regardless of the media in which the
information is stored.
2. The Operator will keep and maintain records in a separate set of books
devoted exclusively to the Operator's operations at the Corpus Christi
International Airport. Such books, ledgers, journals, accounts, and records will
contain all entries reflecting the Operator's business transacted under this
Agreement. All such books, ledgers, journals, accounts, and records will be, and
remain, the property of the CITY and will be open to inspection by the CITY
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Parking Lot Management Agmt 24-13
within three (3) working days upon demand. The operator shall retain all "books
and records" in accordance with applicable Texas record retention laws, which
may be amended from time to time.
3. The Operator will maintain all source documents including, but not limited
to used /voided parking tickets, cash register tapes, cashier and daily reports,
deposit slips, and automobile inventories at a location approved by the Airport
and in the manner determined by the CITY.
4. The entire Operator's "books and records" required by this article must be
submitted in terms of United States of America currency. Operator will deposit
into CITY's account all revenue received including foreign currency and the City
will make any necessary currency conversions. The CITY will report back to the
Operator the amount in United States of America currency once any required
exchange is performed to allow accurate accounting of revenues.
Reports:
1. i7aily: On the 1st business day following the day of deposit, the Operator
must submit to the CITY a reconciliation of Gross Receipts Report. Required
information and format will be approved by the CITY.
2. Monthly: The Operator must submit to the CITY the following monthly
reports by the 10th day of each month:
a. Activity Report: A Monthly Activity Report shall be submitted within
ten (10) calendar days following the end of the month signed by the
authorized representative of the Operator of all Gross Revenues collected
during the preceding calendar month. Each report must reflect the total
revenue generated by the Parking Facilities, as well as revenue generated
by each lot (i.e. short-term, long -term, employee, economy, and so forth).
This report will include a summary of operating expenses for both the
Parking Facilities and an invoice for the amount to be reimbursed. The
summary report will be accompanied by evidence of disbursements, as
well as invoices including receipts for petty cash. The certified activity
report will include credit for employee benefits collected from the CITY but
not paid to the employee because the employee was terminated prior to
being eligible for benefits.
b. Parking Activifi Report: A summary of parking activity for the
preceding month. The parking activity report will include monthly
validations and total amount, lost tickets and total amount, number of free
parking activities, refunds, and number of automobiles exiting each lot by
the following categories: free, hourly, daily, other, tenant, and total. The
CITY reserves the right to adjust the information required in the Activity
Report.
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Parking Lot Management Agmt 2-4-13
3. Annually: Within sixty (60) days after the end of each fiscal year, the
Operator will submit an audited Annual Report reflecting all of the Operator's
business in connection with the operation of the Parking Facilities. The report
will be prepared by an independent Certified Public Accountant. All budgets,
invoices, activity reports, etc., will be delivered or mailed to: Director of Aviation,
Corpus Christi International Airport, 1000 International Blvd., Corpus Christi,
Texas 78406. The cost of the. audit shall be submitted as a cost in the annual
budget and will be a reimbursable expense provided it is within the budgeted
allowance unless prior written approval is obtained from the Director.
C. Additional Information: In addition to the reports and records specifically required
by this Article, the Operator will provide to the CITY any other financial or statistical
reports that the CITY may require during the Agreement Term and summarized in
Exhibit H hereto attached and made part of this agreement.
D. Audit: The Operator's books and records must enable the Operator to accurately
report, and the CITY to easily verify revenues due the CITY and expenses to be
reimbursed by the CITY. All books, ledgers, journals, accounts, and records will be
open for examination, audit, and copying by the CITY, during ordinary business hours.
Unless specifically authorized by the CITY, the Operator will keep all such books,
records, and supporting data at the Airport. If the Operator has approval to keep certain
records at a location outside the City of Corpus Christi, Texas, the CITY will have the
option of either having the necessary books and records transported to a location on the
Airport for examination, audit, or copying and delivering the records to the CITY. The
CITY reserves the right to conduct an audit at any time through the Term of the
Agreement and the Option term if exercised.
ARTICLE X
CITY'S RESPONSIBILITIES
The CITY will do the following:
A. Provide and maintain in good order and condition all drainage and lighting
fixtures, and furnish electricity for lighting of parking lots facilities.
B. Maintain the parking lot surfaces (including painting and striping), the parking
facilities, perimeter fencing, chains and bollards, landscaping, and other fixed facilities
necessary to the parking operation.
C. Maintain the surface area pedestrian walkways, curbs, and landscaping within
the Premises as identified in Exhibits B and C.
D. Sweep the surface lots and sidewalks.
E. Remove and dispose of grease, oil drippings, stains, spills, and other foreign
Page 24 of 3$
Parking Lot Management Agmt 2-4-13
deposits.
F. Clean and maintain the drainage areas.
G. Provide and repair the signage in the parking areas except for signage relating
to the pricing.
H_ Sealing and patching the parking areas, and maintaining and repair of curbs,
sidewalks, asphalt and concrete in the parking areas.
I. Provide office space on the Airport for use by the Operator as identified in
Exhibit B.
J. Approve all parking tickets for use in the Parking Facilities as deemed necessary
by the Director of Aviation. The Operator will use no other tickets except as approved by
the CITY.
K. Maintain all general purpose lighting in the lots.
Loose rubbish, litter, debris or garbage shall be picked up from around parked vehicles,
fences, garages, and surface parking areas daily, and disposed of in accordance with
all local, City, and federal regulations.
ARTICLE XI
CONTRACT
PERSONNEL
The Operator will employ and provide sufficient personnel to maintain the quality of
service required by Article VIII (PARKING MANAGEMENT AND OPERATIONS) during
the entire term of this Agreement. The Director of Aviation has the sole discretion to
determine whether sufficient personnel are provided. Number and categories of
personnel employed and employee benefits paid (i.e., holiday, vacation, health
insurance, etc.) by the Operator will be subject to approval of the CITY and is subject to
adjustment at the sole discretion of the CITY. The Operator will Provide a summary
of all positions by title labor rates paid and benefit Pro-grams and costs as part
of the annual bud-get submission. The Operator will provide personnel as follows:
A. General Manager:
1. The Operator shall at all times during the Agreement Term retain a
qualified, competent and experienced full -time General Manager (hereinafter
referred to as "Manager ") of its operations for the Parking Facilities authorized
under this Agreement. This Manager shall be responsible to ensure the
following: (i) maintain the Premises at the Airport in neat and orderly condition;
and (ii) shall be on -site at the Airport during regular business hours excluding
holidays, vacations and sickness. The Operator shall provide the CITY with
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Parking Lot Management Agmt 2-4 -13
written notice within thirty (30) days of the Effective Date indicating the name,
business, home, pager and cellular telephone numbers, and business address
of such Manager. The Manager will have no other duties beyond supervision of
the Airport's Parking Management Contract and will serve as the primary point
of contact with the Director of Aviation or designee. At all times the Manager is
not on duty, a qualified subordinate must be identified and available on the
Premises. Prior to appointment of the Manager during the Term of this
Agreement, Operator shall make the candidate available to airport management
for an interview prior to assignment to the contract. Operator will take into
account the feedback of airport management in the final selection of the
Manager candidate.
2. The Manager designated by the Operator shall be the Manager for a
minimum of one (1) year from the Commencement Date of the Agreement,
unless terminated for cause or removed as provided for in this Agreement or in
accordance with the Operator's personnel policies. The Manager shall have no
other assigned responsibilities to the Operator other than to act in the capacity
as Manager herein unless prior written approval is received from the CITY.
3. If the CITY is not satisfied with Operator's selected Manager's
performance or a replacement Manager's performance, the CITY shall notify
Operator in writing setting forth the CITY's position_ Within twenty (20) days of
receipt of any such notice, the Operator shall respond in writing, detailing the
corrective action taken to resolve the CITY's concerns.
4. If during the Agreement Term, the Operator desires to change its
Manager, it may do so only after written notice to the CITY. The notice shall
include the name, business, home, pager and cellular numbers, business
address of the replacement Manager and effective date of the appointment
following the recruitment process outlined in paragraph 1 above.
B. Surveillance Personnel If requested by the CITY, the Operator will provide
unarmed surveillance personnel as requested by the Director of Aviation. Surveillance
personnel will provide lot surveillance, direction, and information for the public in the
Parking Facilities during such hours and on such days as the Director of Aviation
approves. Such services will include, but will not be limited to, directing the patron to
available parking stalls and lots, manning vantage points to advise as to the availability
of parking spaces, directing the flow of traffic at lot entrances and exits and to serve as
a deterrent to automobile theft, vandalism, and other mischief. Activities of surveillance
personnel are subject to the direction of the Director of Aviation through the Operator's
General Manager. Observed theft, vandalism, and other mischief will be immediately
reported to the CITY. All expenses including insurance costs related to surveillance
personnel only will be reimbursed by the CITY.
Note: With prior written approval from the CITY, the Operator may contract surveillance
personnel to a licensed and bonded security company.
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Parking Lot Management Agmt 2 -4 -13
C. Office Personnel: The Operator will provide sufficient office and accounting
personnel to ensure the proper and efficient conduct of the business.
D. Operating Personnel: The Operator will provide customer service booth
representative and other personnel at a staffing level and schedule as approved in
writing by the CITY, in the determination of the CITY, to operate the Premises and to
adequately serve the needs of the public using the Premises.
E. Operator will control the conduct, demeanor, and appearance of its officers,
agents, employees, and representatives. The Operator will train its employees to render
a high level of courteous and efficient service to parking patrons. It is the Operator's
responsibility to maintain close supervision over such employees to ensure the highest
standard of service. The training program must be approved in writing by the CITY prior
to the commencement of the service.
F. The Operator will require all of its employees to be dressed in neat, clean,
identifiable uniforms when on duty at the Airport. The uniforms used will be subject to
the written approval of the Director of Aviation. The Operator will also require all on -duty
personnel to wear identification badges approved by the Director of Aviation.
G. Operator will not knowingly employ any person in connection with the work
authorized under this Agreement who has been convicted in a court of competent
jurisdiction for theft or misappropriation of funds. Operator will perform appropriate
background investigations on potential employees to comply with this section at its sole
expense. Findings of the investigations will be kept by the Operator in the employee's
personnel file and made available to the CITY upon demand.
H. The Operator will pay its employees at a level not less than the general
prevailing rate of wages for like work performed in the Costal Bend Area of Texas. The
Operator will also ensure that its employees have hours and working conditions
comparable to those customary for similar work performed in the Costal Bend Area of
Texas.
I. The Operator will not divert or cause to be diverted any business from the
Parking Facilities located at the Airport.
J. Neither the Operator nor its employees, without the prior written permission of
the CITY, will enter or drive any automobile which has been placed on the Premises by
a self- parking customer.
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Parking Lot Management Agmt 2 -4 -13
ARTICLE XII
INDEMNIFICATION AND INSURANCE
A. Performance Bond:
1. Operator shall post with the City a performance bond to be maintained for
the duration of the Agreement and any extension thereof in the amount of two
hundred and fifty thousand dollars ($250,000). The financial guarantee may be
in the form of a bond, letter of credit from Operator's banking institution or a
cashier's check payable without recourse to the City of Corpus Christi. If
Operator submits a bond, then that bond shall be issued by a surety company
acceptable to the City. It is the responsibility of the Operator to ensure that the
performance bond does not expire and ensure that the renewal bond is received
by the City before the previous bond's expiration. Expiration of the bond shall
result in Three Hundred Dollar ($300.00) penalty per month until a new bond is
received.
B. Indemnification:
Operator ( "Indemnitor ") shall fully indemnify, defend, save and hold
harmless the City, its officers, agents, representatives, and employees
(collectively, "Indemnitees ") from and against any and all liability,
loss, damages, claims, demands, suits, and causes of action of any
nature whatsoever asserted against or recovered from City on account
of injury or damage to person including, without limitation on the
foregoing, premises defects, workers' compensation and death claims,
or property loss or damage of any other kind whatsoever, to the
extent any injury, damage, or loss may be incident to, arise out of, be
caused by, or be in any way connected with, either proximately or
remotely, wholly or in part: (i) Operator's performance under the
Agreement; (ii) Operator's occupancy of the Premises and any and all
activities associated with the Operator's use of the Premises; (iii) the
violation by Operator, its officers, employees, agents, contractors,
subcontractors or representatives of any law, rule, regulation,
ordinance, or government order of any kind pertaining, directly or
indirectly, to the Agreement; (iv) the exercise of rights under this
Agreement; or (v) a negligent or willful act or omission on the part of
Operator, its officers, employees, agents, contractors, subcontractors
or representatives pertaining to the Agreement, regardless of whether
the injury, damage, loss, violation, exercise of rights, act, or omission
is caused or is claimed to be caused by the contributing or concurrent
negligence of Indemnitees, or any of them, but not if caused by the
sole negligence of Indemnitees, or any of them, unmixed with the
fault of any other person or entity, and including all expenses of
litigation, court costs, and attorneys' fees, which arise, or are claimed
Page 28 of 38
Parking Lot Management Agmt 2 -4 -13
C.
0
to arise, out of or in connection with the asserted or recovered
incident. Operator covenants and agrees that, if any of the
Indemnitees is made a party to any litigation against Operator or in
any litigation commenced by any party, other than Operator relating
to the Agreement, Operator shall, upon receipt of reasonable notice
regarding commencement of litigation, at its own expense, investigate
all claims and demands, attend to their settlement or other
disposition, defend any of the Indemnitees in all actions based
thereon with legal counsel satisfactory to the City Attorney, and pay
all charges of attorneys and all other costs and expenses of any kind
whatsoever arising from any liability, injury, damage, loss, demand,
claim, or action.
Insurance: Minimum Insurance Requirements are outlined ,in Exhibit H.
ARTICLE XIII
TERMINATION
Termination:
1. The CITY has the right to terminate this Agreement in its entirety and
recover possession of the Premises, upon written notice to the Operator, if any
of the following events occur:-
a. The occurrence of any act or omission on the part of Operator which
deprives it of the rights, powers, licenses, permits, and authorizations
necessary for the lawful and proper conduct and operation of the services
and activities authorized under this Agreement;
b. The filing by or against th
either voluntary or involuntary ,
assignment for the benefit of
terminate this Agreement and I
to creditors, assignees, or
abandonment, discontinuance,
written consent of the CITY, of
permitted or required by this
Agreement,
Operator of any bankruptcy petition in,
or the making by the Operator of any
creditors, either of which actions will
ar the passing hereunder of any benefits
transferees of the Operator. The
or assignment by the Operator, without
any or all of the operations and services
Agreement, except as provided in this
C. Failure of the Operator to account for and pay to the CITY any of
the Gross Revenues the Operator owes to the CITY within three (3)
calendar days following written notice from the CITY;
d. Failure of the Operator to pay any shortage when required by the
CITY to do so within three (3) calendar days following written notice from
the CITY;
Page 29 of 38
Parking Lot Management Agmt 2 -4 -13
e. Failure of the Operator to comply with the CITY approved
Operations Manual or perform any obligation of this Agreement within a
ten (10) calendar day cure period unless the cure period is otherwise
specified in this agreement.
f. Deterioration of services for a period, which in the sole
determination of the CITY, materially and adversely affects the operation
of the public service required to be performed by Operator under this
Agreement; provided, however, that the CITY will notify the Operator in
writing of the services or operations requiring remedy and give ten (10)
calendar days in which to correct the problem or to enact such corrective
actions.
2. Upon termination by the CITY, all rights, powers, privileges and authority
granted to the Operator under this Agreement will cease immediately and the
Operator agrees to vacate the Premises used or occupied by it in connection
with its operation under this Agreement and to leave the space in its original
condition, normal wear and tear excepted. Any repairs required to return the
space to that condition will be provided by the CITY and the cost of such repair
plus a fifteen percent (15 %) administrative fee will be invoiced to Operator and
due and payable upon demand. Termination of the Agreement will not represent
a waiver of this requirement.
3. If this agreement is terminated prior to the end of the Base Term other
than for reasons of default and under the provisions of this agreement, the CITY
shall reimburse the operator for the balance remaining on the equipment and/or
improvements fund less any amounts due the CITY as called for in this
Agreement. Any remaining value shall be prorated to the nearest month.
4. The exercise by the CITY of the remedies and rights provided in this
Agreement will not be exclusive but will be cumulative and will not affect any
other legal rights or remedies available to the CITY.
B. CITY's Right of Re-entry: As an additional remedy, upon giving written notice of
cancellation or termination, the CITY has the right to re -enter any part of the Premises
on the effective date of cancellation or termination without further notice of any kind,
remove all persons, and regain and resume possession either with or without the
institution of summary or legal proceedings or otherwise. Any re -entry or regaining or
resumption of possession, however, will not in any manner, affect, alter, or diminish any
of the obligations of the Operator under this Agreement.
C. Termination by Operator:
1. Operator may terminate this Agreement and all of its obligations under this
Agreement at any time if one of the following events occurs, provided that only
Page 30 of 38
Parking Lot Management Agmt 2 -4 -13
the entire Agreement may be terminated:
a. The refusal of any governmental agency having jurisdiction over
the flight operations at the Airport, to grant or permit all carriers operating
from the Airport the right to regularly operate into and from the Airport, for
a period exceeding ninety (90) days because of the condition,
maintenance, or inadequacy of the Airport; or
C. The breach by the CITY of, or its failure to perform, any of the
covenants or agreements contained in this Agreement, and the failure of
the CITY to remedy or to commence the corrective action the breach for a
period of thirty (30) days after receipt from the Operator of a written notice
of the breach.
D. Vacation of Premises bV Operator: The Operator will yield and peaceably deliver
possession of the Premises to the CITY on the date of the cessation of this Agreement,
whether the cessation be by termination, expiration, or otherwise. The Premises will be
delivered promptly and in a condition similar to that which existed at the commencement
of the term of this Agreement except for reasonable wear and tear arising from use of
the Premises to the extent permitted elsewhere in this Agreement and any damage
resulting from causes over which that the Operator has no control.
E. Transition at Termination Cancellation or Expiration:
1. The CITY and the Operator mutually agree that on the termination,
cancellation, or expiration of this Agreement, the CITY has the right to award
any subsequent Agreement to the most favorable proposer by any legal means
available to the CITY.
2. The Operator agrees that it is not practical or possible to predict exactly
what the transition schedule or procedures should be to best serve the needs of
the traveling public and the CITY when this Agreement terminates, is cancelled,
or expires. Therefore, the Operator agrees that the CITY has the right to
determine what the transition schedule and procedures will be so that the needs
of the traveling public and the CITY are best served.
3. The Operator agrees to cooperate and to diligently execute the transition
plan as determined by the CITY, to abide by the time schedule, and to
cooperate completely, with the CITY and the succeeding Operator in carrying
out the transition plan.
ARTICLE XIV
ASSIGNMENT OR SUB - CONTRACT
A. The Operator will not mortgage, hypothecate, or otherwise encumber or assign
the rights granted under this Agreement, nor will the Operator subcontract, in whole or
Page 37 of 38
Parking Lot Management Agmt 2-4 -13
in part, without the prior written consent of the CITY. Any attempted assignment,
mortgage, hypothecation, subcontract, or encumbrance of the rights, or other violations
of the provisions of this article, will be null and void and confer no right, title, or interest
in or to this Agreement nor right of occupancy of the whole or any part of the Premises
upon any such assignee, mortgagee, encumbrance, pledge, or other lien holder,
subcontractor, successor, or purchaser.
B. Any proposed assignment or subcontract must be submitted to the CITY in four
(4) copies, each bearing the original, notarized signature of all parties. All covenants
and provisions in this Agreement extend to and bind the legal representatives,
successors, and assigns of the parties_
C. The CITY will not unreasonably withhold its consent to an assignment of this
contract by the Operator to a corporation resulting from a merger or consolidation with
or reorganization of the Operator, to a corporation purchasing all or substantially all of
the assets of the Operator, or to any corporation which controls or is controlled by or is
under common control with Operator.
For purposes of this subsection, "control' of any corporation will be deemed to be
vested in the person or persons owning more than fifty percent (50 %) of the voting
power for the election of the board of directors of the corporation.
ARTICLE XV
GENERAL COVENANTS
A. Affirmative Action: The Operator will undertake any affirmative action program
required by 14 CFR, Part 152, Subpart E to insure that the Operator will not exclude any
person from participating in any employment activity covered by 14 CFR, Part 152,
subpart E on the grounds of race, creed, color, national origin, or sex. The Operator will
not exclude any person on these grounds from the participation in or the receipt of the
service or benefit of any program or activity covered by the subpart. The Operator
further understands that it will require its covered sub organizations to provide
assurances to the CITY that they will also undertake affirmative action programs and
require assurances from their sub organizations, as required by 14 CFR, Part 152,
Subpart E.
B. Ar)plicability of City and State Statutes: All terms of this Agreement will be
governed by and be subject to the provisions of laws of the State of Texas and the
ordinances of the City of Corpus Christi and State of Texas Statutes. Any dispute
between the parties to this Agreement will be brought in the courts of the County of
Nueces, State of Texas.
C. Approval by CITY: The CITY will not unreasonably withhold any approval
required under this Agreement.
D. Proposal Documents: It is expressly understood and agreed that the Request for
Page 32 of 38
Parking Lot Management Agmt 2-4 -13
Proposals, Instructions to Proposers, the Proposal, Proposer's Affidavit, Proposer
Questionnaire, proposal deposit, and any addenda, are a part of this Agreement, and
each of the parties does expressly covenant and agree to carry out and fully perform all
of the provisions in each document.
E. Captions: The captions of the Article and sections of this Agreement are for
convenience only and do not necessarily define, limit, describe, or construe the contents
of any Article or section. The use if the singular or plural form of words is intended to
include both the singular and plural, as appropriate.
F. Condemnation: If the Premises are condemned by any proper authority, the term
of this Agreement will end on the date the Operator is required to surrender possession
of the Premises. The CITY is entitled to all the condemnation proceeds.
G. Conflicts: If there is a conflict between the Operator and any other tenant,
lessee, or operator on the Airport as to services to be provided by respective tenants,
concessionaires, or lessees, the CITY will decide which services may be provided by
each tenant, concessionaire, or lessee. The Operator agrees to be bound by any
decision, subject to any rights the Operator may have to seek administrative or judicial
relief.
H. Disadvantage Business Enterprises: The Operator will provide the Airport with
any and all information required under 49 CFR Part 23, pertaining to Airport
Concessionaire Disadvantage Business Enterprises (ACDBE).
I. Disasters: If, in the determination of the CITY, fire, flood, earthquake or other
casualty damages the Airport so extensively as to render it untenantable, either party
may elect to terminate this Agreement on thirty (30) days written notice to the other
party. If this Agreement is terminated because of a disaster, the CITY will prorate the
fees due the Operator up to the time the Airport becomes untenantable.
J. Discrimination: The Operator covenants and agrees that discrimination on the
grounds of race, color, religion, national origin, ancestry, age, disability, or sex will not
be permitted against any patron, employee, applicant for employment, or other person
or group of persons in any manner prohibited by federal, state, or CITY law. The
Operator recognizes the right of the CITY to take any action necessary to enforce this
covenant, including actions required pursuant to any federal, state, or CITY law.
K. Execution by CITY: This Agreement is not effective until it has been approved by
the City Council, signed by the designated representative of the City, and a notice to
proceed issued.
L. Holding Over: The Operator has no right to holdover after this Agreement
expires. If with the express or implied consent of the CITY the Operator does hold over
after this Agreement expires, the holding over does not operate as a renewal or
extension of the rights granted under this Agreement, but only creates a month -to-
Page 33 of 38
Parking Lot Management Agmt 2 -4 -13
month tenancy, regardless of any payment accepted by the CITY. The Operator's
obligations to perform under this Agreement will continue until the CITY terminates the
month -to -month tenancy. The CITY may terminate the tenancy at any time by giving the
Operator at least ten (10) calendar day's written notice. Unless otherwise mutually
agreed by both parties, payment of Management Fee shall remain at the same rate as
prevailing rates for each lot when the holdover commences.
M. Integration and Merger: This Agreement sets forth all the terms, conditions, and
Agreement of the parties and supersedes any previous understandings or agreements
regarding the Premises whether oral or written. No modification or amendment of this
Agreement is effective unless in writing and signed by both the parties.
N. Interrelationship of Provisions: All provisions of this Agreement and the
associated proposal documents are essential parts of this Agreement and are intended
to be cooperative, to provide for the use of the Airport, and to describe the respective
rights and obligations of the parties to this Agreement.
O. Modification: The Operator acknowledges that the CITY may modify this
Agreement to meet the revised requirements of federal, state, and CITY grants, to
operate the Airport, or to conform to the requirements of any revenue bond covenant to
which the CITY is a party. The CITY may make these modifications without formal
amendment provided written notice of the modifications is given to Operator thirty (30)
days before modifications take effect. However, a modification may not reduce the
rights or privileges granted the Operator under this Agreement or cause the Operator
financial loss.
P. National Emergency: The Operator will not hold the CITY liable for the inability to
perform any part of this Agreement that results from national emergency declared by
the federal government.
Q. No -Fault Loss or Damage: The Operator expressly waives any and all claims for
compensation for any and all loss or damage sustained by reason of any defect,
deficiency, or impairment of the electric and other utility systems furnished for the
Parking Facilities covered by this Agreement which may occur from time to time from
any cause, or from any loss resulting from water, earthquake, civil commotion, or riots.
R. No Waiver: If the CITY does not insist in any one or more instances on the strict
performance by the Operator of any provision or Article under this Agreement, it is not a
waiver or relinquishment for the future, but the provision or Article will continue in full
force. The CITY's failure to enforce any provision or Article in this Agreement is neither
an enforceable waiver nor subject to reasonable reliance by the Operator unless it is
expressly stated as a written waiver, signed on behalf of the CITY.
S. Notices: All notice periods begin on the date the notice is mailed. Any and all
notices or other communications required or permitted to be given pursuant to this
agreement shall be in writing and shall be considered as properly given if sent by any
Page 34 of 38
Parking Lot Management Agmt 2 -4.13
nationally recognized overnight courier service, and addressed as follows:
When to CITY:
When to OPERATOR:
CITY OF CORPUS CHRISTI
Attn: Director of Aviation
Corpus Christi International Airport
1000 International Blvd
Corpus Christi, Texas 75406
When to OPERATOR:
REPUBLIC PARKING SYSTEM
Chris J. Howley
Executive Vice President
633 Chestnut Street, Suite 2000
Chattanooga, TN 37450
With copy to: James C. Berry
Chief Executive Officer
633 Chestnut Street, Suite 2000
Chattanooga, TN 37450
T. Radio Interference: At the CITY's request, the Operator will discontinue the use
of any machine or device which interferes with any government - operated transmitter,
receiver, or navigation aid until the cause of the interference is eliminated.
U. Reservation of Rights: The CITY specifically reserves the right to grant to others
the rights and privileges not specifically and exclusively granted to the Operator. The
rights and privileges granted to the Operator in this Agreement are the only rights and
privileges granted to the Operator by this Agreement. The Operator has no easements,
rights, or privileges, express or implied, other than those specifically granted by this
Agreement.
V. Restrictions and Regulations:
1- All of the Operator's operations and activities under this Agreement will be
subject to:
a. Any order, direction, or condition issued, given, or imposed by the
Director of Aviation with respect to use of Airport roadways, driveways,
curbs, sidewalks or parking areas, and public areas adjacent to Parking
Facilities; and
b. Any applicable ordinance, statute, rule, regulation, or order of any
governmental authority lawfully exercising authority over the Airport or
Page 35 of 38
Parking Lot Management Agmt 2 -4 -13
Operator's business or other activities under this Agreement.
2. CITY will not be liable to the Operator for any diminishing or deprivation of
its rights under this Agreement due to the exercise of any such authority as
provided above, nor will Operator be entitled to terminate the whole or any
portion of this Agreement by reason thereof unless the exercise of such
authority will so interfere with Operator's operation of the Parking Facilities in the
exercise of its right under this Agreement as to constitute a termination in whole
or in part of this Agreement by operation of law in accordance with the laws of
the State of Texas.
W. CITY's Right of Access and Inspection:
1. The CITY, by its officers, employees, agents, representatives, and
contractors, has the right to enter upon the Premises at any reasonable time to
inspect them, to observe the Operator's performance of its obligations under this
Agreement, and to do anything which the CITY may be obligated or have the
right to do under this Agreement, or otherwise.
2. CITY, by its officers, employees, agents, representatives, and contractors,
has the right, for the benefit of the Operator or for the benefit of others at Airport,
to maintain and operate existing and future utility systems in, on, or under the
Premises and to enter upon said Premises at any time to make repairs,
alterations, and replacements deemed necessary or advisable by the CITY.
CITY will provide Operator with sufficient advance notice before any such
repairs, alterations, and replacements are undertaken or commenced.
X. Time: Time is of the essence in the performance of all rights and obligations of
the parties to this Agreement.
Y. Validity of Parts: If any provision or covenant of this Agreement is declared to be
invalid by a court of competent-jurisdiction, the remaining covenants and provisions will
continue in full force.
ARTICLE XVI
SUBSEQUENT CONTRACT
A. Subsequent Contract Award: The Operator acknowledges that on the expiration
or cancellation of this Agreement, the CITY may award any subsequent parking facility
contract by any legal means then available to the CITY.
B. Transition Schedule at Expiration or Operator Termination: The Operator
understands that it is neither practical nor possible for the CITY to predict the exact
transition schedule and procedure to best serve the needs of the customers and the
CITY at the expiration or Operator cancellation of this Agreement covenants to:
Page 36 of 38
Parking Lot Management Agmt 24-13
1. The CITY will provide the Operator a written notice of the transition plan
determined by the CITY to best serve the needs of the traveling public and the
CITY at least thirty (30) days prior to transition to a replacement operator.
2. The Operator will cooperate and diligently execute the transition plan
determined by the CITY, abide by its time schedule, and cooperate with the
CITY and the replacement Operator in carrying out the transition plan. In any
dispute between the operator and the replacement operator during the transition
period, the Operator will abide by the decision of the CITY.
3. At the expiration of this Agreement, the Operator will either remove its
personal property from the Premises or sell them to the replacement operator
as directed by the CITY. If the Operator neither sells nor removes these items
within five (5) calendar days following termination, the CITY may remove, sell,
modify, or destroy these items as it sole discretion. The Operator will
reimburse the CITY for any cost the CITY incurs in removal and disposal of
Operator's personal property plus a fifteen percent (15 %) administrative fee
due and payable upon demand.
IN WITNESS WHEREOF, OPERATOR and CITY have executed in triplicate this Lease
Agreement as of the date and year first written above. _
ATTEST: CITYIOFI CORPUSI CI
Armando Chapa .� nald L. n
City Secretary City Manag r
OPERATOR: REPUBLIC PARKING SYSTEM, INC., a Tennessee corporation.
By:
By: !( `
Chris J. Howley, Executive Vice President (for attest) title
Date: .2- 7 / 3 Date: 0.7-13
tLc)l �3 Y�.� I mta��-
t MWIL 5116).45
SEAZY
Page 37 of 3$
Parking Lot Management Agmt 2 -413
This instrument was acknowledge ",',',,e e on , 2013, by' Chris J. Howley,
Executive Vice President of R System, Inc., ennessee corporation, on behalf
of the corporation.
S7A-r o ?
OF
r�rvn,FSS�
IV OI- E
T.- PUgQC aZ
�/�61i01141141
STATE OF §
COUNTY OF §
Notary P lic, State of
My Commission expires 2�)/
This instrument was acknowledged before me on % , 2013,
by , _ of Republic Parking System, In 6l, a Tennessee
corporation, on behalf of the corporatio 1114i+ei0000
�1 RE All
OF
® r o A Y E o ry Public, State o e e
.S PUBLIC expires
�Te
/� O 1i C `1
Parking Lot Management Agmt 2-413
Page 38 of 38
ry,.
g
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r �
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OR
,� "'r.�." a, t�^ F "ro" N' i ° >C y Fay
CORPUS CHRISTI s;s� � ���x� r � � hk� � 4 y�.I� � � L r �"•�`i�y�'�' � t� ��. -" k� SA' ``�,� � ? � � �, _
K:1 � n- 'fi,.,s�� 'k e � � �w -- 'W� t {i f r� `acs �'� - �r�' -r�ti �,� ,p,�`�u.�� � a�, � ,�• - �' ti '� {:
Corpus Christi International Airport
Exhibit "C"
Exhibit D
Monthly Management Fee Schedule
Year 9 Management Fee:
Year 2 Management Fee
Year 3 Management Fee:
Year 4 Management Fee
9.583
00 per month
$ 9.583 . 00 per month
$ 9,583 00 per month
$ 9,583 .00 per month
Year 5 Management Fee: $ 9,583 . ()0 per month
Exhibit E
Existing Revenue Control Equipment
Scan Net Host pc
Dell Optiplex 740 with ScanNet Control Management System software version 4.6.3 (build 6)
hlcludes I additional console and up to 32 devices reg# 160767752075191280783 w/ APC
SmartAPC 750XL and external HP storage works DAT72 USB
1 -FAPD port controller
I- DATACAP data cap
1 -1P Tran data cap
1 -LPI dap dapbase CE5000 ethernet
1 -LPI PSION WorlcAbout LPI FAPD A13_I
ScanNet Client pc
Dell Optiplex 745 (build 5) peer to peer
Short Term Westside 41
Model# MG 1000 SST Ticket Spitler, part# SKD -1537
I -SST Transport pmt# 87 -19021 with burster pmt# 87- 19022, Model# SKC1580
I -SST Omega Controller part# 87 -19211
I -SST CPU P.C. Assembly part# 87 -19169
I -SST Power Board Assembly pmt# 87 -19298
1- Power Supply (24vdc@ 6.5 amps) part# 11 -11228
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller pmt#23 -8703
1- PC board, G90 LCD pmt# 20 -11776 w /con:fig module w/basic software pant #23 -16023
! -Motor 1 /3HP 50160 cycle I PH w/ capacitor pmt# 21 -3358
1- Gear reducer pmt# 22 -2750 w/ pulley 4 "x518" gear reducer
2 -Vee Belt 27" part# 21 -0656
I- Gate Arm, [Oft part# 23 -3020
I Cyber power 550VA UPS
I- ITS 131010/131110/131111 RSS232/RS422 Transceiver
1 -Lot Full Pedestal
Page I of8
Exhibit E
Existing Revenue Control Equipment
Covered Parking Eastside 42
Model# MG 1000 SST Ticket Spitter, part# SKD -1537
1 -SST Transport part# 87 -19021 with burster part# 87- 19022, Model# SKC1580
! -SST Omega Controller part# 87 -19211
1 -SST CPU P.C. Assembly part# 87 -19169
I -SST Power Board Assembly part# 87 -19298
1- Power Supply (24vdc@ 6.5 amps) part# 11 -11228
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /con:fig module w/basic software part#23 -16023
! -Motor 113UP 50/60 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5/8" gear reducer
2 Vee Belt 27" part# 21 -0656
1- Gate Arm, IOft part# 23 -3020
1 Cyber power 550VA UPS
1 -IFS D2100 Fiber Optic Network Link
1 -Lot Full Pedestal
Long Term Eastside #3
Model# MG 1000 SST Ticket Spitter, part# SKD -1537
1 -SST Transport part# 87 -19021 with burster part# 87- 19022, Model# SKC1580
1 -SST Omega Controller part# 87 -19211
I -SST CPU P.C. Assembly part# 87 -19169
I -SST Power Board Assembly part# 87 -19298
1- Power Supply (24vdc@ 6.5 amps) part# 11 -11228
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /con:fig module w/basic software partff23 -16023
! -Motor 1 /3HP 50/60 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5/8" gear reducer
2 Vee Belt 27" part# 21 -0656
I- Gate Arm, loft part# 23 -3020
1 Cyber power 550VA UPS
1 -IFS DJOIO/Dll! O/D 111!RSS232/RS422 Transceiver
! -Lot Full Pedestal
Page 2of8
Exhibit E
Existing Revenue Control Equipment
Long Term Westside #4
Model# MG 1000 SST Ticket Spitter, part# SKD -1537
I -SST Transport part# 87 -19021 with bl!rsterpart# 87- 19022, Model# SKC1580
I -SST Omega Controller part# 87 -19211
I -SST CPU P.C. Assembly part# 87 -19169
I -SST Power Board Assembly part# 87 -19298
1- Power Supply (24vdc@ 6.5 amps) part# 11 -11228
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part423 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
! -Motor V3HP 50160 cycle I PH wl capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 wl pulley 4 "x518" gear reducer
2 -Vee Belt 27" part# 21 -0656
1- Gate Arm, loft part# 23 -3020
I Cyber power 550VA UPS
1 -IFS D2100 Fiber Optic Network Liuk
I -Lot Full Pedestal
Covered Parking Westside #5
Model# MG 1000 SST Ticket Spitter, part# SKD -1537
I -SST Transport part# 87 -19021 with burster part# 87- 19022, Model# SKC 1580
I -SST Omega Controller part# 87 -19211
I -SST CPU P.C. Assembly part# 87 -19169
I -SST Power Board Assembly part# 87 -19298
1- Power Supply (24vdc@ 6.5 amps) part# I1 -11228
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
! -Motor 1 /311P 50/60 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x518" gear reducer
2 -Vee Belt 27" part# 21 -0656
I- Gate Arm, loft part# 23 -3020
1 Cyber power 550VA UPS
I- IFS D1010/D1110/DJ 1 I IRSS232/RS422 Transceiver
! -Lot Full Pedestal
Page 3 of8
Revenue Control Equipment Inventory
May24, 2012
Short Term East Crossover Gate
Model# G -90CD Barrier Gate, part# SKI) 1735
1- OmegaLCD Controller part#23 -8703
I- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
! -Motor 1 /3HP 50/60 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5 /8" gear reducer
2- VeeBelt27" part# 21 -0656
1- Gate Arm, loft part# 23 -3020
Short Term West Crossover Gate
Model# G -90CD Barrier Gate, part# SKI) 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /configmodule w/basic software part#23 -16023
! -Motor J /3HP 50/60 cycle I PH w/ capacitor part# 21 -3358
I- Gear reducer part# 22 -2750 w/ pulley 4 "x5 /8" gear reducer
2 -Vee Belt 27" part# 21 -0656
1- Gate Arm, !Oft part# 23 -3020
1 Cyber power 550VA UPS
1 -IFS D2100 Fiber Optic Network Link
Covered Parking East Crossover Gate
Model# G -90CD Barrier Gate, part# SKI) 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
! -Motor 1 /3HP 50/60 cycle 1 PH w/ capacitor part# 21 -3358
I- Gear reducer part# 22 -2750 w/ pulley 4 "x5/8" gear reducer
2 Vee Belt 27" part# 21 -0656
1- Gate Arm, !Oft part# 23 -3020
Covered Parking West Crossover Gate
Model# G -90CD Barrier Gate, part# SKI) 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module w/basic software patt423 -16023
! -Motor 1 /3HP 50/60 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5 /8" gear reducer
2 -Vee Belt 27" part# 21 -0656
1- Gate Ann, loft part# 23 -3020
1 Cyber power 550VA UPS
1 -IFS D2100 Fiber Optic Network Link
Page 4of8
Revenue Control Equipment Inventory
May24, 2012
Exit Booth Lane #I
Auditor PowerPad System, part#SKC -1677 (93- 10092)
1 -Power Supply unit (Black Box) w/ interface board part# SKC -1667
I -SST CPU P.C. Assembly part# 87 -19169
!- Patron Fee Indicator
1 -Epson Printer model# 950
1 -Cash Drawer
!- Auditor PowerPad3 Fee Computer
I -SST Ticket Validator w /SST Transport and parker part#SKC -1591
1- 422 to 422 Universal Communication Isolator
1 -APC Back -UPS ES 750 backup battery w/ battery pack
!- Phillips LTC3364/40 lens 2.8- 12mmVarifocal
!- Phillips LTC0455/20 High Resolution Color Camera
1- Aiphone intercom unitLEF -10
1- Westinghouse 22 VR 2218 LCD HDTV w/Remotc
Exit Gate lane #1
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, 090 LCD part# 20 -11776 w /config module w/basic software part #23 -16023
1 -Motor 1 /3HP 50160 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5/8" gear reducer
2 -Vee Belt 27" part# 21 -0656
1- Gate Arm, 10ft part# 23 -3020
1 Cyber power 550VA UPS
Exit Booth Lane #2
Auditor PowerPad System, part#SKC -1677 (93- 10092)
! -Power Supply unit (Black Box) w/ interface board part# SKC -1667
I -SST CPU P.C. Assembly part# 87 -19169
!- Patron Fee Indicator
J -Epson Printer model# 950
1 -Cash Drawer
!- Auditor PowerPad3 Fee Computer
1- Single Board Computer (SBC)
I -SST Ticket Validator w /SST Transpmt and parker pan#SKC -1591
1- 422 to 422 Universal Communication Isolator
1 -APC Back -UPS ES 750 backup battery w/ battery pack
!- Phillips LTC3364/40 lens 2.8- 12mtnVarifocai
!- Phillips LTC0455/20 High Resolution Color Camera
I- Aiphone intercom unit LEF -10
!- Westinghouse 22 VR -2218 LCD HDTV w/Remote
Pages of8
Revenue Control Equipment Inventory
May24, 2012
Exit Gate Lane 42
Model# G -90CD Barrier Gate, part# SKD 1735
! -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module wlbasic software part#23 -16023
! -Motor 1/311P 50/60 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x518" gear reducer
2- VeeBelt27" part# 21 -0656
1- Gate Arm, loft part# 23 -3020
1 Cyber power 550VA UPS
Automatic Cashiering Terminal Exit Booth Lane #3
Auditor PowerPad System, part#SKC -1677 (93- 10092)
1- Thermal receipt printer
I -SST Ticket Validator w /SST Transport and parker part#SKC- 15 91
! -Power Supply unit (Black Box) w/ interface board part# SKC -1667
I -SST CPU P.C. Assembly part# 87 -19169
I- Patron Fee Indicator
J -Epson Printer model# TM -U220
! -Cash Drawer
!- Auditor PowerPad3 Fee Computer
1 -APC Back -UPS ES 750 backup battety w/ battery pack
!- Phillips LTC3364/40 lens 2.8- 12mmVarifocal
!- Phillips LTC0455 /20 High Resolution Color Camera
1- Aiphone intercom unit LEF -10
Exit Gate Lane #3
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module wlbasic software part#23 -16023
!-Motor 1/314P 50/60 cycle 1 PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5 /8" gear reducer
2 -Vee Belt 27" pmt# 21 -0656
1- Gate Arm, l Oft part# 23 -3020
1 Cyber power 550VA UPS
Commercial Lane
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module wlbasic software part#23 -16023
I -Motor 1 /3HP 50/60 cycle I PH w/ capacitor part# 21 -3358
I- Gear reducer part# 22 -2750 w/ pulley 4 "x5 /8" gear reducer
2 -Vee Belt 27" part# 21 -0656
1- Gate Arm, I Oft part# 23 -3020
I -Cyber power 550VA UPS
I- FAPD Gooseneck pedestal w/ Aiphone LE -D intercom
1- Passport 360 controller
1- Passport 360 Reader
Page6 ofS
Revenue Control Equipment Inventory
May24, 2012
Employee Gate Entrance
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
I- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
! -Motor 1!314P 50/60 cycle I PH w/ capacitor part# 21 -3358
I- Gear reducer part# 22 -2750 Wf pulley 4 "x518" gear reducer
2- VeeBelt27" part# 21 -0656
1- Gate Arm, !Oft part# 23 -3020
1 -FAPD Gooseneck pedestal with Sensormatic card reader
Employee Gate Exit
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
I- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
! -Motor 1!3HP 50/60 cycle I PH w/ capacitor part# 21 -3358
I- Gear reducer part# 22 -2750 w/ pulley 4 "x5 /8" gear reducer
2 -Vee Belt 27" part# 21 -0656
I- Gate Arm, loft part# 23 -3020
1 -FAPD Gooseneck pedestal with Sensormatic card reader
Rental Car Employee Gate
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part #23 -8703
I- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part423 -16023
! -Motor 1 /3HP 50160 cycle I PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x518" gear reducer
2 -Vee Belt27" part# 21 -0656
1- Gate Arm, loft part# 23 -3020
1 FAPD Gooseneck pedestal with Sensormatic card reader
Rental Car Entrance Gate
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
1- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
I -Motor 1 /31HP 50/60 cycle I PH w/ capacitor part# 21 -3358
I- Gear reducer part# 22 -2750 w/ pulley 4 "x5/8" gear reducer
2 Vee Belt 27" part# 21 -0656
I- Gate Ann, 10ft part# 23 -3020
Rental Car Exit Gate
Model# G -90CD Barrier Gate, part# SKD 1735
I -Omega LCD Controller part#23 -8703
I- PC board, G90 LCD part# 20 -11776 w /config module w/basic software part#23 -16023
I -Motor I/3HP 50/60 cycle 1 PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x5/8" gear reducer
2 -Vee Belt 27" part# 21 -0656
1- Gate Arm, l Oft part# 23 -3020
Pagel
Revenue Control Equipment Inventory
May24, 2012
Short Term East Remote/ Shuttle Gate
Model# G -90CD Barrier Gate, part# SKD 1735
1 Omega LCD Centmller partl/23 87 ()3
1 PC aeaFa, G9Q LCD part# 29 1177e w /eeffiig medl +.le w /aasie sefEware partl/23 Ie923
I -Motor 113HP 50/60 cycle 1 PH w/ capacitor part# 21 -3358
1 GeaF reaneer part# 22 27 S0 wl pHl1ey4 "J <S18" gear reaneer
2 Vee Belt 27" part# 21 9e3e
I- Gate Ann, loft part# 23 -3020
1- Albano Radio Receiver
Long Term West Remote/ Shuttle Gate
Model# G -90CD Barrier Gate, part# SKD 1735
1 Omega LCD Centreller part#23 87()3
1 PC beard, G90 LCD part# 20 1177e w /eeffiia medllle vdaasie sefEware partll23 I e923
1 -Motor 1 /3HP 50/60 cycle 1 PH w/ capacitor part# 21 -3358
1- Gear reducer part# 22 -2750 w/ pulley 4 "x518" gear reducer
2 -Vee Belt 27" part# 21 -0656
I- Gate Ann, lORpart# 23 -3020
I- Aibano Radio Receiver
Toll Plaza Equipment
4- JFS Dl010 /D1110/D 1111 RSS2321RS422 Transceiver
2- 422 to 422 Universal Communication isolator
3 - JFS 02100 Fiber Optic Network Ling
2- PowerPad Interface Boards
5- SST Transport/Validatorpart# 87 -19021
3 - Burster part# 87- 19022, Model# SKC1580
3 - Parker part4SKC -1591
3- SST CPU P.C. Assembly part# 87 -19169
1 - SST Power Board Assembly part# 87 -19298
2 - SST Omega Ticket Spitter Controller part# 87 -19211
3 - Omega LCD Gate Controller part#23 -8703
1 - SST Power Board Assembly part# 87 -19298 (Back Board)
4- PC board, G90 CD Connection Panel part# 20 -10235 (Back Board)
4- Configuration module w/basic software
2 - Epson Printer model# 950
2 - APC Smart UPS 700XL backup battery w/ battery pack
1 -Power Supply unit (Black Box) w/ interface board part# SKC -1667
1 -Power Supply unlit (Black Box)
3 - Barcode Reader
1- Passport 360 controller
1- Thermal receipt printer
3- Cash Drawers
1- Monitor- PowerPad4
Mise parts
Page$
EXHIBIT F
Required Reports Summary
Daily Cash Receipt/interface Reports (Daily)
Daily Validation Log (Daily)
Daily Credit Card Batch Report (Daily)
Monthly Activity Report (Updated Daily)
Monthly Vehicle Count Report (Updated Daily)
Monthly Commuter Activity Report (Monthly)
Monthly Revenue Report (Monthly)
Monthly Expense Report (Monthly)
EXHIBIT G
PARKING LOT OPERATIONS- CURRENT CITY PROGRAM
500.01 Parking Lot Funds Control
A. General
The operation of parking lot booths and collection of revenues shall be the
responsibility of the Ground Transportation and Parking Supervisor. Parking Lot
Attendants shall comply with the following fund management procedures for the
Attendant's fund and Lead Attendant's change funds.
B. Procedure
1. Parking Lot Attendant's Change Fund
a. Each Parking Attendant and Lead Attendant will be assigned, and shall be
responsible for the security of a fixed amount of $300.00, a zippered utility bag,
a storage lock box and a key to said storage lock box. Any unassigned
Attendant Change Funds will be the responsibility of the Parking and Ground
Transportation Supervisor.
b. An individual lock box located in the Virginia L. Turner Parking Plaza (parking
plaza) is assigned to each attendant for storage of funds when not in use at the
booth.
c_ Each Parking Attendant's change fund will be subject to random and periodic
audits.
d. Only assigned funds and zippered bag will be stored in assigned lock box.
Storage Lockers are provided in the parking plaza
e_ Lock box key shall be the responsibility of each attendant; key must be in
possession of attendant at all times while on duty. An extra lock box key shall
be secured by the Finance & Administration Manager.
2_ Parking Lot Lead Attendant's Change Fund
a. A.M. & P.M. Lead Attendants are each responsible for an additional $800.00
change funds.
b. Change funds are stored in individual zippered gags kept in the Lead's lock
box separate from the other funds.
c. Change fund orders will be prepared for Armored Service pick- up and delivery
to the Bank. Lead attendant preparing change order form shall require a
verification signature on the change order form for their protection. The second
change order signer must count and verify the amount before signing the form.
Change fund orders should be faxed to Central Cashier by 9 A.M. in order for
their scheduled delivery to be the following day_
d. Random and periodic audits will be made of Change Fund.
3_ Deposits
5 -1 -J
a. At the completion of each shift, each Attendant will prepare a deposit for all
funds collected that shift. Each deposit is to be counted and verified by a
second Attendant prior to being sealed in the deposit bag and dropped in the
safe. Bill of ladings, accountability reports, and all related paperwork required
shall be completed at the end of each shift.
1) Journal print -out
2) Cash Receipt Report
3) Combined Funds — Deposit Ticket
4) Deposit Bag
5) Armored Courier Receipt Book
6) Parking Lot Bag Flow
7) Parking Lot Validation Form
ALL FORMS (1 -7) ARE FOUND UNDER "DAILY CASHIER REPORTS"
4. Acceptance of Suspect Counterfeit Currency
a. Special pens have been provided to each attendant and shall be used to detect
suspect counterfeit currency. All increments will be checked that are more
valuable than $20.00. Each attendant is responsible to the functionality of the
issued Counterfeit detection pen. New pens will provided upon request.
b. The attendant who detects a suspect counterfeit currency is to:
1) Contact communication immediately to request the presence of a Public
Safety Officer
2) Note the license plate, make and model of the individual presenting the
Counterfeit bill.
3) Inform the patron of the issue and that due to Airport established procedures
you have requested the presence of a Public Safety Officer.
4) Once the Officer gives permission, the attendant is to secure another form
of payment to cover the fees owed to the airport parking facilities.
5. Simultaneous use of single Toll Booth.
a. Primary attendant will log out of computer/cash register. Print journal report
unless logging out for the remainder of shift.
b_ Remove all monetary funds, checks, validation forms and credit card receipts
from register.
c. Place these materials in assigned utility bag in assigned lock box for security
purposes until re- opening assigned Toll Booth for operation.
d. Relief attendant will temporarily log into computer (by using individually
assigned password) while primary attendant is away from the Toll Booth. Relief
attendant will operate using his/her start up cash.
e. Upon primary attendant's return to operation, relief attendant will log out of
computer/cash register, removing all monies including start up cash, checks,
and credit card receipts. A journal report will be printed out for the interim
activity.
f. Primary attendant will log back in by using assigned password and continue the
previously interrupted journal activity.
g. Relief attendant will prepare an end of shift Cash Receipt Report.
h. Primary and relief attendants shall be individually responsible for preparing a
deposit for period worked.
5 -2
500. 02 Cash Register Operating Procedure (Auditor Power -pad) (FAPD)
A. Procedure for Longing on to the Auditor Power -Pad using a Password
1. Auditor Power -pad screen will display DATE — CCIA —ENTER PASSWORD.
2. Type your Password then Press the Time/Yes key.
3. Enter starting cash 1300.00". (If Power Pad does not ask for starting cash
contact supervisor.)
4. Turn signal light switch from red to green and remove any obstacles from the
exit lane.
B. Procedure for Short Term, Covered and Lorin Term Parking ticket collection
1. The system is on "Enter Transaction Mode"
2. Vehicle must be on sensor (loop) in order to process transaction.
3. Insert ticket into validator. System will automatically calculate short—long—or
covered parking rate and display fee to be collected.
4. Collect fee shown on screen, enter amount tendered and hit cash key. Screen
will display total amount due —and change due Patron.
5. For Receipt Hit Receipt key- register will print -out receipt.
6. Gate will open after transaction is completed and cash register drawer is
closed.
7. Register will revert to "Enter New Transaction. Display Indicates "Enter New
TXN"
C. Manual Procedure for Processing a Damaged Ticket.
1. Secure ticket from Patron.
2. Select lot where vehicle was parked. (Short=F1 /Long =F2 1or Covered =F4).
3. Key in date of entry noted on damaged ticket (MMDDYY) and press the
DATE /NO key.
4. Key in time of entry noted on damaged ticket (HHMM) and press the TIME/YES
key.
5. Insert ticket into Epson printer.
6. Then follow procedure "B" steps 4 thru 7 above_
D. Manual Procedure for Processing a Lost Ticket
1. Hit LICENSE NUMBER key then key -in license plate number and press the
TIME/YES key.
2. After a short period the "LP Processing" message will quit flashing signifying its
completion.
3. Press the RECALL key. This will provide you with location, time and date of
when the vehicle was first inventoried in the parking facility. Use the up and
down keys to peruse the information, Make note of this information.
4. Press first the ESC key and then the CLEAR key to exit the License Plate
Information Mode.
5. Secure an unused ticket.
6. Select lot where vehicle was parked (Short=F1 /Long =F2 /or covered =F4)
7. Key in date of entry supplied by the LPI (MMDDYY) and press the DATE /NO
key.
S. Key in time of entry supplied by the LPI (HHMM) and press the TIME/YES key.
9. Insert unused ticket into Epson receipt/journal printer..
5 -3
10. Then follow procedures "B" steps 4 thru 7 above.
E. Procedure for "No Charge Ticket ".
1. Display will show 1000.00". For patrons presenting a ticket with five minutes
or less, this is a No Charge ticket.
2. Insert the ticketthrough the validator, hit "LICENSE NUMBER" key then key -in
LP number to rule out misrepresentation of the ticket.
a) If LP does appear in the system then process the ticket as per
procedure D. "Manual Procedure for Processing a Lost Ticket"
and complete this transaction. When the LP appears in
the system, charge from the date vehicle is in system, according to which
lot vehicle was parked in. If Patron becomes aggressive, immediately
contact a Lead Attendant, Supervisor, or Public Safety
Officer for assistance.
b) If LP does not appear in the system then press CASH key and wish the
Patron "A Great Day."
F. Procedure for "Back Out" ticket.
1. Insert ticket through the validator, if it reads "Back Out" on the register screen
follow procedure for "No Charge" ticket (E -2 -a). If LP shows NOT FOUND
then charge according to data listed on ticket by following "D. Manual
Procedure for Processing a Damaged Ticket."
G. Procedure for Collection of Commuter Permit Fees.
1. Verify the individual's proof of qualification to receive a Commuter Permit by
inspecting their current Airline Employee badge.
2. This will need to be a stand alone Transaction. Any parking ticket presented
will need to be processed either prior to or (preferably) after the process is
completed. Press the Commuter Misc. (M1) Sales Key. It is preprogrammed
for $30.00, the designated fee established by city ordinance chapter 9. It is
located on the far left side, fourth key from the bottom.
3. The power pad will prompt you for a description. Type the "month" & "last
name" of purchasing commuter, i.e. "JUN JOHNSON" or "MAY VILLARREAL"
or "AUG GRAY". There may not be enough space for the complete last name.
Type in as much as will ft. Should the month being paid for is in the next
calendar year, include the year, i.e. "JAN 10 EVANS" or "FEB 10 NURSE ".
4. Press the `YES' key.
5. If the commuter would like to pay for an additional month(s), repeat Step #2
thru #4, else continue to Step #5. The name would not have to be re- entered
on consecutive entries. No more than four (4) months can be processed on a
single permit. Each permit will be an individual transaction.
6. Proceed with the normal payment collection procedures
a) Should the permit not be on hand to issue to the purchasing commuter,
1) Print a Receipt for the commuter. This can function as their permit
temporarily until an actual permit is issued to the commuter_
II) Inform the Parking Plaza Office of the payment.
i) Note payment information on Validation Log.
ii) Leave phone message at extension 1246 & 1228.
b) Should the permit already be on hand, verify the information and note
5—F
the payment and method of payment. Once the Commuter has signed
the permit, the WHITE copy is given to the commuter. The PINK copy
is attached to the Attendant's shift paperwork. The YELLOW copy is
placed in the "Park #1" Mail Box in the Parking Plaza Break Room.
H. Procedure for Collection of Promissory Note Fees.
1. Verify Promissory Note information against the Promissory Note Log posted in
the Communication Log Binder in each booth. Make note of the Lot in which
the Promissory Note was issued.
2. This will need to be a stand alone Transaction. Any parking ticket presented
will need to be processed either prior to or preferably after the process is
completed. Press either the Short/Long Misc. (M2) Sales Key or the Covered
Misc. (M3) Sales Key. These keys are located on the far left side of the power
pad, third and second key consecutively.
3. The power pad will prompt you for a description. Type "P" & the "last name" of
the patron, i.e. "P TAPIR" or "P HALIBURTON" There may not be enough
space for the complete last name.
4. Press the `YES' key.
5. Proceed with the normal payment collection procedures. Print a Receipt for the
patron. This will act as their proof of fulfilling their obligation of payment of the
Promissory Note.
Procedure for Collection of Ground Transportation Permit Fees
1. This will need to be a stand alone Transaction. Any parking ticket presented
will need to be processed either prior to or after the process is completed.
Press the Ground Transportation Misc. (M4) Sales Key. It is located on the far
left side, last key from the bottom.
3. The power pad will prompt you for a description. Type the "month" & "permit
number' of purchaser, i.e. "JUN 3233" or "MAY 3211" or "AUG 3556 ".
4. Press the `YES' key.
5. If the customer would like to pay for an additional permit(s), each permit will be
an individual transaction. Complete Step #6 prior to processing any additional
permits.
6. Proceed with the normal payment collection procedures. Verify the information
and note the payment and method of payment. Once the customer has signed
the permit, the WHITE & GOLD copy is given to the commuter. Verify that the
customer understands that the WHITE copy is to be placed in the front dash of
the vehicle while on property and that the GOLD copy acts as the customer
receipt. The PINK copy is attached to the Attendant's shift paperwork. The
YELLOW copy is returned to the Parking Plaza Office with the register receipt
attached to be placed on file for auditing purposes.
500.03 Alternate Payments Policy
1. Visa, MasterCard, Checks, American Express and Discover
a. The alternate payment feature provides five options:
i. VISA
5 -5
ii. MASTERCARD
iii. Check
iv. American Express
v. DISCOVER
2. Procedure for Processing a Credit Card (Visa, Master Card, American Express and
Discover)
a. Insert parking ticket then credit card into validator, the system will automatically
read, recognize the credit card type and will begin the process. The system will
automatically dial the clearing house and either accept or the decline the
transaction.
b. If accepted the system will print out a credit transaction receipt which will require
the Patron's signature. Once the Patron has signed off on the transaction keep this
copy for the end of the shift report. Press the CASH key and then the RECEIPT key.
The system will open the cash draw and print out a transaction copy for the Patron.
Hand the patron this transaction copy for his receipt and return the patron's credit
card. If denied, other payment arrangements must be made either payment by
check or cash. In case of difficult situations a Lead Attendant, Supervisor or, if
necessary a Public Safety Officer may be called for assistance.
c. In the event that the validator does not accept the credit card, the credit card
process must be completed manually.
d. Manual transaction for credit cards.
(a) Use the altemate payment key: Select number that coincides to credit
card being used as form of payment
(b) Key in Credit Card account #-- expiration date.
e. In the event that a "NO SCAN RESPONSE" (no communication with ScanNet
computer) reply is received:
1. Attendant should process the credit card using a manual slide card
imprint machine.
2. Have the patron sign the credit card slip. Provide patron the bottom
copy as a receipt.
3. Validate the parking ticket is if a Promissory Note had been issued.
4. Attach Register receipt to Signed copy of Manual Credit Card Slip.
5. Once communications has been re- established, process the credit
card slip per Section 500.02 -H.
C. Policy for Process a Personal Check
Local and surrounding area personal checks or traveler checks shall be accepted
for Patron desiring to pay by check. Out of state checks must be pre - approved by
the supervisor or designee.
5 -6
Procedure:
1. Verify that all information is properly completed. Changes shall be initialed by
the Patron.
2. Documentation shall be required on all checks accepted by an attendant. The
attendant shall verify Patron's personal information against Patron's driver
license:
a. Name, address and drivers license number,
b. Signature on check matches signature on license
c. Correct street address if different than address printed on check (P.O. Box
not acceptable),
d. License plate number of vehicle,
e. Record home and work phone numbers.
500.04 Validating Parking Lot Tickets
Validation of a parking ticket is the reduction of all or part of a Patron's fee.
A. Generally only the following patrons will be validated under their corresponding
codes.
1. Aviation and Tenant Employees — Patrons who work on site on a daily basis
and have been authorized by the Director of Aviation or their designee to park in
the parking facilities.
2. City Council /Airport Board /State Representatives — Officials who are
currently serving in their designated positions and present Identification. These
individuals should provide proof of their eligibility of this benefit.
3. Commuters - Flight crew members and other affiliated Tenant Airline
employees serving CCIA must obtain a Commuter Airline Parking Permit
(pre -paid parking pass) from the Administration Office. Permit must be current.
4. Disabled Veterans /Purple HeartlP.O.W. - Texas law authorizes certain
individuals to park in public parking lots, including airports, without payment of
fees. The only individuals exempt from paying a fee are a disabled veteran,
Purple Heart recipient, or a POW (Prisoner of War). These individuals
should provide proof of their eligibility of this benefit.
5. City Employees — Individuals who are employed by the City of Corpus Christi
and are traveling on city business are authorized to park in the airport Long Term
parking lot with an approved Parking Authorization Form signed by the
employee's supervisor. The ticket should be stapled to the permit form. The
Authorization Form is to be placed in the Parking Supervisor's Mail Box located
in the Toll Plaza break room.
6. Promissory Notes — This is to be used only as a last resortwhen a patron does
not have enough resources' to account for their financial responsibility. The
appropriate Promissory Note should be completed and signed by the
responsible party. The white copy is given to the responsible party. The
Authorization Form is to be placed in the Parking Supervisor's Mail Box located
in the Toll Plaza break room.
7. Guest of Management - Ticket must be red stamped and initialed by
administration office or signed by the Director of Aviation or designee.
5 -'7
8. 30 +Discount Patrons -These are individuals who have been parked in the
parking facility for more than a 30 day period. These individuals are given a 10%
discount off their parking fee total due to length of stay.
B. Procedure - Information required to validate a parking ticket:
1. All patrons must sign the shift Validation Log.
2. Guest of Management parking ticket must be stamped by Administrative office
unless signed by ether Senior Staff, the Public Relations & Marketing
Coordinator, or the Parking & Grounds Transportation Supervisor.
3. Patron and ticket information must be cpmpleted on the shift Validation Log.
4. Exits related to validated tickets will be processed through the computer in the
same manner as other transactions, and not by manual activation of the exit
gates
5. Validated tickets shall be separated from the rest of the tickets and submitted
with the shift report.
500.05 Shift Responsibilities, Opening and Closing Procedures
A. Morning Shift
1. Opening
a. Swipe employee card in time card reader.
b. Notify communication /dispatch of presence at work.
c. Secure attendant's starting fund bag from lock -box cabinet and proceed to
assigned Toll Booth.
d. Record assigned Toll Booth meter reading and Log into power pad by use of
personal password.
e. Remove exit lane barricade and change signal switch to green.
f. When notified by communication /dispatch, test emergency distress
buttons in each booth.
g. Record Meter readings in ACT Lane booth. Pull Validation Log, receipts for
drawer, tickets & Journal Tape processed prior to 3:40 AM of current day.
h. Complete the Daily Shift paperwork for the ACT Lane.
L Proceed with cleaning details of work area: dust, sweep, mop, empty trash
receptacle.
2. Closing
a. Change signal switch to red and replace exit lane barricade.
b. Record assigned Toll Booth meter reading.
c. Secure all monetary funds, shift journal tape, shift report tape, validation log,
credit card receipts & processed tickets in utility bag and proceed to Toll Plaza
Building.
d. Process end -of -shift Cashier Receipt Report.
e. Have cashier receipt report & deposit verified by relieving Attendant and seal
deposit bag in the presence of the verifying Attendant. Drop daily deposit bag
in safe. Place Attendant shift paperwork in appropriate daily folder next to safe.
f. Place Attendants starting fund in lock -box compartment, securing it for the day.
5 -S
g. Proceed with cleaning detail of work area: dust, sweep, mop, empty trash
receptacle.
h. Notify coworker of intent of departure & swipe employee card in time card
reader.
B. Day Shift
Opening
a. Swipe employee card in time card reader.
b. Notify coworker of presence at work.
c. Complete license plate inventory and download on FAPD computer. Assist
Day Shift as needed with Patrons exiting the Toll Plaza.
d. Secure attendant's starting fund bag from lock -box cabinet and proceed to
assigned(empty) Toll Booth.
e. Record assigned Toll Booth meter reading and Log into power pad by use of
personal password.
f. Remove exit lane barricade and change signal switch to green.
g. Turn on the Air Conditioning Unit in the Third Booth.
h. Proceed with cleaning detail of work area: dust, sweep, mop, empty trash
receptacle.
2. Closing
a. Change signal switch to red and replace exit lane barricade.
b. Record assigned Toll Booth meter reading.
c. Secure all monetary funds, shift journal tape, shift report tape, validation log,
credit card receipts & processed tickets in utility bag and proceed to Toll Plaza
Building.
d. Process end -of -shift Cashier Receipt Report.
e. Have cashier receipt report & deposit verified by relieving Attendant and sea[
deposit bag in the presence of the verifying Attendant. Drop daily deposit bag
in safe. Place Attendant shift paperwork in appropriate daily folder next to safe.
f. Place Attendants starting fund in lock -box compartment, securing it for the day.
g. Proceed with cleaning detail of work area: dust, sweep, mop, empty trash
receptacle.
h. Turn off the Air Conditioning Unit in the Third Booth.
i. Notify coworker of intent of departure & swipe employee card in time card
reader.
C. Night Shifts
Opening
a. Swipe employee card in time card reader.
b. Notify coworker of presence at work.
c. Secure attendant's starting fund bag from lock -box cabinet and proceed to
assigned Toil Booth.
d. Record assigned Toll Booth meter reading and Log into power pad by use of
personal password.
e. Remove exit lane barricade and change signal switch to green.
5 -9
f. Proceed with cleaning detail of work area: dust, sweep, mop, empty trash
receptacle.
2. Closing
a. Prior to the announcement of the terminal closing by the officer on duty, collect
ticket number readings from entrance gates by use of the city supplied vehicle.
Check ticket dispensers to determine if they need to be re- supplied and note
the supply needs of each dispenser.
b. Prior to the announcement of the terminal closing by the officer on duty, close
ACT lane. Pull and Clear Report at ScanNet computer terminal
c. Change signal switch to red and replace exit lane barricade.
d. Record assigned Toll Booth meter reading.
e. Secure all monetary funds, shift journal tape, shift report tape, validation log,
credit card receipts & processed tickets in utility bag and proceed to Toll Plaza
Building.
f. Process end -of -shift Cashier Receipt Report.
g. Have cashier receipt report & deposit verified by Co- Attendant and seal deposit
bag in the presence of the verifying Attendant. Drop daily deposit bag in safe.
Place Attendant shift paperwork in appropriate daily folder next to safe.
h. Place Attendants starting fund in lock -box compartment, securing it for the day.
i. Proceed with cleaning detail of work area: dust, sweep, mop, empty trash
receptacle.
j. Notify coworker of intent of departure & swipe employee card in time card
reader.
D. Manually Processing Individuals in Lane #3
1. If machine will not process credit card
a. Attendant should process the credit card using a manual slide card imprint
machine.
b. Have the patron sign the credit card slip. Provide patron the bottom copy as a
receipt.
c. Void transaction on power pad.
d. Retrieve ticket from exterior of ACT unit.
e. Write amount of fee on un- processed ticket & attach signed credit card slip to
un- processed ticket.
f. Press Gate button to open gate for Patron.
g. Process transaction in either Booth #1 or #2 per Section 500.02 -H.
h. Once processed, staple receipt to un- processed ticket and place in Booth #3's
register.
2. If Patron pays with cash or check:
a. Void transaction on power pad.
b. Retrieve ticket from exterior of ACT unit.
c. Write amount of fee on un- processed ticket.
d. Collect payment.
e. Press Gate button to open gate for Patron.
f. Process transaction in either Booth #1 or #2 per Section 500.02 -H.
s -10
g. Once processed, staple receipt to un- processed ticket and place in Booth #3's
register_
3. If Patron requests Validation:
a. Void transaction on power pad.
b. Retrieve ticket from exterior of ACT unit.
c. Write amount of fee on un- processed ticket & validation code.
d. Have patron complete a validation log entry.
e. Press Gate button to open gate for Patron.
4. Post manually processed tickets in the Manuel ticket section of the ACT Lane
report to account for manual gate opening caused by pressing Gate button.
500.06 License Plate Inventory (LPI) and Use
A. Procedure
1- Starting at the west side of the Short Term parking lot, accurately enter each
license number of each vehicle into the LPI device.in the correct row and space.
2. Proceed down each row until all vehicle license numbers in the Short Term,
Covered and Long Term lots are completed_
3. Check ticket dispensers to determine if they need to be re- supplied and note the
supply needs of each dispenser.
4. Return to plaza and proceed with down loading procedure.
5. If there is a doubt about any particular vehicle's parking duration. The license plate
inventory system may be accessed to determine a Patron's duration and number
of days that vehicle has been in the lot.
500.07 Rate Calculation for Manual Time Clocks
A. Procedure
In the event the computer is down, manual time clocks will be used. The clock
functions on the same principle as the clocks at the entrance gates. When a vehicle
approaches an entrance gate, a ticket is stamped with the date and time and
dispensed. When a vehicle arrives at the exit booth, the ticket is taken and stamped
with the exit date and time above the entrance date and time.
Short Term parking lot fee is computed at $1.00 for each % hour to a maximum of
$7.00 per 24 hour period. The Covered parking fee is computed at $1.50 for each hour
to a maximum of $8.50 per 24 hour period. Long Term parking fee computed at $1.00
for each hour to a maximum of $7.00 per 24 hour period.
5 -11
Examples for calculation of fees are provided below.
1. It is essential that date of entry be checked to determine how many days the vehicle
has been in the lot. The machines are set up for military time (Figure 5 -5).
Computation is done by subtracting the date and time of entering the lot from the
date and time of exit.
Example:
Time out 02123 20:43
Time in 02123 20:05
Total time 38 mins.
Example: Vehicle parked in the lot for one or more hours:
Time out 01126 22:50
Time in 01126 19:30
Total time 3 hrs. 20 mins.
2. The maximum rate is charged when a vehicle has been in a lot over five hours for
Short Term, seven hours for Long Term or six hours in Covered parking lots.:
Example: Maximum parking for all lots
Time out 03103 20:00
Time in 03103 06:30
Total time 13 hrs. 30 mins.
Example: Vehicle parked in the lot for more than one day is:
Time out 04119 16:42
Time in 04115 06:24
Total time 4 days 10 hrs. 18 mins.
Using the rate chart for Short Terre parking, the fee is calculated at $50.00. The
total time on the ticket is 4 days @ $10.00 per day plus another $10 forthe 10 hours
and 18 minutes. The charge for the Long Tema parking is $35.00. The 4 days is
$28.00, and 10 hours and 18 minutes is another $7.00 totaling $35.00. The charge
for Covered parking would be $42.50. $34.00 for 4 days of parking plus $8.50 for
10 hours and 18 minutes totaling $42.50
Another illustration of a possibly confusing computation is a date change during the
time parked. The example that follows shows a vehicle in the lot for 22 minutes,
within which time the date has changed:
5 -12
Time out 09105 00:11
Time in 09104 23:49
Total time 22 mins.
At first glance it may appear that the vehicle has been in the lot at least a day (from
the 4th to the 5th), but close review shows that the date change, which occurs at
midnight, takes place within the 22 minutes parking time.
Example:
Time out 10111 00:24
Time in 10107 19:30
Total time 4 days, 4 hrs, 54 reins.
The Short Tenn parking fee amounts to $50.00_ The Long Term parking fee
amounts to $33. The Covered parking fee amounts to $41.50. Rate charts are
posted in each booth and in the Parking Lot System Procedures Manual.
Military 24 Hour Clock to Civilian 12 Hour Clock Conversion Table
0100 hrs -
1:00 a.m.
1300 hrs.-
1:00 p.m.
0200" -
2:00"
1400"
- 2:00"
0300" -
3:00"
1500"
- 3:00'
0400" -
4:00"
1600"
- 4:00"
0500" -
5:00"
1700"
- 5:00"
0600" -
6:00"
1800"
- 6:00"
0700" -
7:00"
1900"
- 7:00"
0800" -
8:00"
2000"
- 8:00"
0900" -
9:00"
2100"
- 9:00"
1000" -
10:00"
2200" -
10:00"
1100" -
11:00"
2300"
- 11:00"
1200" -
12:00"
2400"
- 12:00"
500.08 Parking Lot Equipment Repair Calls
A. The ParkinglGround Transportation Supervisor or designee shall be notified immediately in
the event of malfunction of any parking lot revenue control equipment such as ticket
5 -13
dispensers, gate arms, or cash registers.
B. Procedure
1. The Parking Lot Supervisor or designee shall if unable to resolve the situation report the
problem to the Public Safety Manager and request assistance by the Airport Technical
Support section. (Follow instructions in Part Six - Facilities, 'section 600.1).
2. In the absence of the Parking Lot Supervisor or designee, equipment malfunctions shall
be reported to the Airport dispatch and communication center. Airport
dispatch/communications shall contact the Aviation Public Safety Manager for
assistance.
3. The Airport technician person shall report for duty to make repairs to malfunctioning
equipment when they have received authorization from their designated supervisor.
4. If the Airport technical staff is unable to repair the equipment, he shall inform the
Parking /Grounds Transportation Supervisor or designee.
5. The Parking /Grounds Transportation Supervisor or designee will arrange for repairs to
be accomplished by an outside agency.
6. The Parking /Grounds Transportation Supervisor or designee shall deliver repair
invoices to the Sr. Account Clerk in Administration upon completion of the work.
500.09 Parking Fee Exemptions for Persons with Disabilities
Reference: HB 2083 Section 6(B), Chapter 338, Article 6675 -5 e.1, 1975, and VTCA
1995
A. General Rules
Texas law authorizes some persons with disabilities to park in public parking lots, including
airports, without _payment of fees. The only people exempt from paying a fee are a
disabled veteran, Purple Heart recipient, or a POW (Prisoner of War).
Effective September 1, 1997 all previous exemptions allowed for persons with disabilities
showing a Placard or license plates are no longer exempt. The only exemptions are as
stated above.
1. On accountability form indicate whether the authorized person is a Disabled Veteran
5 -14
(DV), Purple Heart recipient (PH), or Prisoner of War.
2. Have the driver or disabled person sign the parking ticket.
500.10 Parking Lot Booth Maintenance
Prior to leaving for the day, each Attendant shall ensure that their respective booth is left neat
and clean. A schedule of cleaning duties and a checklist shall be posted in each booth.
Particular attention shall be given to:
- garbage around equipment and on the floor,
- dust on counters,
- removal of personal belongings from view,
- cleanliness and sanitation of the refrigerator,
- cleanliness and sanitation of the microwave and surrounding floor and walls,
- removal of food and other items which should not be left in the booth during days off.
500.11 Administrative Actions and Responsibilities for Robbery
A. General
Following a robbery, the Director of Aviation, designee, or person in charge shall ensure
completion of applicable administrative actions after robbery assignments have been
distributed and emergency actions have been implemented.
B. Procedure
1. Record the following:
a. Time the Robbers entered the area,
b. Time Robbery Announced
c. Time alarm was first activated
d. Time the Robbers left
e. Time Police arrived at the scene.
2. Keep everyone out of the areas entered or touched by the robbers until the Law
Enforcement conclude the crime scene search for physical evidence.
3. Cooperate fully with Law Enforcement Officer.
4. Safeguard witnesses and their identity. Advise them to give their names and addresses
only to Law Enforcement Officer and designated City and Airport Staff.
5_ Safeguard the surveillance camera and film. Do not permit anyone to attempt to
remove the camera or film until the Law Enforcement Officer authorizes the removal.
6. Furnish the Police with list of money taken during the robbery.
7. Allow only designated Airport Staff or Police to handle inquires from accredited news
5 -15
media representatives. DO NOT RELEASE ANY INFORMATION (especially the
amount of money taken) concerning the robbery.
8. Discourage unauthorized personnel from visiting the area until the preliminary
investigation has been concluded.
9. As soon as emergency actions are concluded, encourage employees to telephone
home to advise families that they are safe.
500.12 Robbery Assignment
A. Employees shall maintain thorough familiarity with safety precautions, duties and
responsibilities for robbery situations. It is strongly encouraged that each employee whose
duties place them at risk of robbery memorizes and practices the prescribed procedures.
B. Procedure for Robbery in Progress
I . DO NOT TRY TO BE A HERO! Remain calm. Do not stare directly at the robbers eyes.
Do nothing to provoke the robber(s) and take no risks.
2. OBEY the commands of the robber promptly and precisely. Repeat the robbers'
demands as you are performing the demand.
3. As soon as there is no risk to you or others, activate the robbery alarm located
under the left hand comer of each work counter (Figure 5 -6)
WARNING
Do not attempt to activate the robbery alarm
while the robbery is in progress.
4. Give the robbers only the amount of money demanded.
5. Do not answer any telephones unless specifically instructed to do so by the robber.
6. if a note is used, avoid unnecessary handling. Retain as evidence if able to do so.
7. Touch nothing in areas where robbers were. Note any objects touched by the
robbers.
8. Be alert and observant. Concentrate on description of robber closest to you. Pay
particular attention to any unusual physical characteristics. Try to observe the type
of weapon used, which hand was used, and whether gloves were wom. Never
look robbers in the eves.
9. From a safe position, try to observe direction of flight of robbers and any
accomplices or witnesses. Try to obtain a description and license plate number,
but do not leave the area.
10. Do not discuss robbery details with anyone other than Law Enforcement personnel.
C. Procedures Following Robbery
1. Victim
5 -16
an
a. Once it is safe, immediately notify Airport Public Safety. If anyone is injured
advise Public Safety.
b. Fill out the information form to assist in identification of the robber.
2. Public Safety
a. Respond to Code Blue.
Note
An emergency alarm system button is installed in each parking lot booth to alert
Airport Public Safety Officers and Airport Communications Dispatch Office of
Armed robbery and/or emergency of a life threatening nature (Code Blue). The
Responding officer or officers shall roll vehicles with flashing, red
lights and sirens to assist and take control of the situation. Other
trouble calls and non life threatening calls shall be handled by radio
or telephone.
b. Notify appropriate mutual aid agency(s) (CCPD, EMS, etc.) and provide CCPD
Dispatch with the following information:
1. Time and location of robbery,
2. Description of escape vehicle and direction of travel if known,
3. Description of robber(s) and direction of escape,
4. Type(s) of weapons observed and if shots fired.
5 -17
ROBBERY SUBJECT DESCRIPTION FORM
TIME DATE ROBBERY SUBJECT NO.
Provide as much of the Information on this form as soon as possible without assistance before
discussin the details of the robbery with anyone. Remember that you maybe the only person who
observed -the suspects during the robbery or attempted robbery. Do not fill in any part of this
description sheet if you are unsure of what you saw or heard. Fill out a form for each suspect.
Name of suspect(s) if known
O Male O Female Age Height Weight
Race and /or nationality
Build! Eye Color Hair Color Hair Style
Complexion Scar /Marks/Tattoos
Coat Trousers /Dress
Shoes
Weapon(s)
Disguise
Unusual characteristics
Accent or speech impediment
Socks
Gloves Hat
Was any language other than English used?
If more than one suspect did they refer to each other by name?
What did the suspect say?
5 -18
Glasses
EXIBIT H
INSURANCE REQUIREMENTS
AIRPORT PARKING LOT MANAGEMENT OPERATOR'S LIABILITY INSURANCE
A. Airport Parking Lot Management Operator shall not commence business under this agreement until all
insurance required herein has been obtained and approved by the City's Risk Manager or designee.
B. Airport Parking Lot Management Operator shall furnish to the Risk Manager or designee two (2) copies of
Certificates of Insurance, with applicable policy endorsements showing the following minimum coverage
by an insurance company(s) acceptable to the Risk Manager or designee. The City must be named as an
additional insured for the General Liability policy, and a waiver of subrogation is required on all applicable
policies.
TYPE OF INSURANCE
MINIMUM INSURANCE COVERAGE
30 -Day Notice of Cancellation required on all
Bodily injury and Property Damage
certificates or by policy endorsement(s)
Per Occurrence / aggregate
Commercial General Liability including:
$1,000,000 Per Occurrence
1. Broad Form
$2,000,000 Aggregate
2. Premises — Operations
3. Products /Completed Operations Hazard
4. Contractual Liability
5. Broad Form Property Damage
b. Independent Contractors
CRIME POLICY (including)
$100,000
1. Employee Dishonesty
2. Computer Fraud
BUSINESS AUTOMOBILE LIABILITY
$500,000 Combined Single Limit
1. Owned
2. Hired & Non -owned
PROPERTY INSURANCE
Airport Parking Lot Management Airport Parking Lot
Management Operator will be responsible for any and all
damage to equipment used regardless if owned, rented, lea;
or borrowed.
WORKERS' COMPENSATION
Which Complies With The Texas Workers' Compensation
And Paragraph Ii Of This Exhibit.
EMPLOYER'S LIABILITY
$500,0001$500,000 / $500,000
C. In the event of accidents of any kind related to this project, Airport Parking Lot Management Operator shall
furnish the Risk Manager with copies of all reports of such accidents within ten (10) days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Airport Parking Lot Management Operator must obtain workers' compensation coverage through
a licensed insurance company in accordance with Texas law. The contract for coverage must be
written on a policy and endorsements approved by the Texas Department of Insurance. The
coverage provided must be in amounts sufficient to assure that all workers' compensation
obligations incurred will be promptly met.
B. Airport Parking Lot Management Operator's financial integrity is of interest to the City; therefore,
subject to Airport Parking Lot Management Operator's right to maintain reasonable deductibles in
such amounts as are approved by the City, Airport Parking Lot Management Operator shall obtain
and maintain in full force and effect for the duration of this Contract, and any extension hereof, at
Airport Parking Lot Managment Operator's sole expense, insurance coverage written on an
occurrence basis, by companies authorized and admitted to do business in the State of Texas and
with an A.M. Best's rating of no less than A- VII.
C. The City shall be entitled, upon request and without expense, to receive copies of the policies,
declarations page and all endorsements thereto as they apply to the limits required by the City, and
may require the deletion, revision, or modification of particular policy terms, conditions,
limitations or exclusions (except where policy provisions are established by law or regulation
binding upon either of the parties hereto or the underwriter of any such policies). Airport Parking
Lot Management Operator shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within 10
days of the requested change. Airport Parking Lot Management Operator shall pay any costs
incurred resulting from said changes. All notices under this Article shall be given to City at the
following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469 -9277
(361) 826 -4555- Fax #
D. Airport Parking Lot Management Operator agrees that with respect to the above required
insurance, all insurance policies are to contain or be endorsed to contain the following
required provisions:
• Name the City and its officers, officials, employees, volunteers, and elected representatives as
additional insured by endorsement, as respects operations and activities of, or on behalf of, the
named insured performed under contract with the City, with the exception of the workers'
compensation policy
• Provide for an endorsement that the "other insurance" clause shall not apply to the City of Corpus
Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of subrogation in
favor of the City; and
• Provide thirty (30) calendar days advance written notice directly to City of any suspension,
cancellation, non - renewal or material change in coverage, and not less than ten (10) calendar days
advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non - renewal of coverage,
Successful Bidder shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Airport Parking Lot Management
Operator's performance should there be a lapse in coverage at any time during this contract.
Failure to provide and to maintain the required insurance shall constitute a material breach of this
contract.
F. In addition to any other remedies the City may have upon Airport Parking Lot Management
Operator's failure to provide and maintain any insurance or policy endorsements to the extent and
within the time herein required, the City shall have the right to order Airport Parking Lot
Management Operator to discontinue sales hereunder, until Airport Parking Lot Management
Operator demonstrates compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to which Airport
Parking Lot Management Operator may be held responsible for payments of damages to persons
or property resulting from Airport Parking Lot Management Operator's or its subcontractor's
performance of the work covered under this agreement.
H. It is agreed that Airport Parking Lot Management Operator's insurance shall be deemed primary
and non - contributory with respect to any insurance or self insurance carried by the City of Corpus
Christi for liability arising out of operations under this agreement.
T. It is understood and agreed that the insurance required is in addition to and separate from any
other obligation contained: in this agreement.
Mortgage /Loan Calculator with Amortization Schedule "Exhibit I" Pagel of 3
Loan Amortization Calculator
Almost any data field on this form may be calculated. Enter the appropriate
numbers in each slot, leaving blank (or zero) the value that you wish to determine,
and then click "Calculate" to update the page.
Principal Payments per Year
400000.00 12
Annual Interest Rate Number of Regular Payments
6.0000 96
Balloon Payment Payment Amount
5256.57
M Show Amortization Schedule
;Caiculate:
This loan calculator is written and maintained by Bret Whissel.
See Bret's Blog for help, a spreadsheet, derivations, calculator news, and
more information.
Summary
Principal borrowed: $400,000.00
Regular Payment amount: $5,256.57
Final Balloon Payment: $0.00
Interest -only payment: $2,000.00
*Total Repaid: $504,630.72
*Total Interest Paid: $104,630,72
Annual Payments:
12
Total Payments:
96 (8.00 years)
Annual interest rate:
6.00 %
Periodic interest rate:
0.5000%
Debt Service Constant:
15.7697%
*Total interest paid as a
percentage of Principal:
26.158%
These results are estimates which do not account for accumulated error of payments being
rounded to the nearest cent. See the amortization schedule for more accurate values,
http://www.bretwhissel.net/cgi-bin/amortize 2/4/2013
Mortgage/Loan Calculator with Amortization Schedule "Exhibit I" Page 2 of 3
Pmt
Principal
Interest
Cum Prin
Cum Int
Prin Bal
1
3,256.57
2,000.00
3,256.57
2,000.00
396,743.43
2
3,272.85
1,983.72
6,529.42
3,983.72
393,470.58
3
3,289.22
1,967.35
9,818.64
5,951.07
390,181.36
4
3,305.66
1,950.91
13,124.30
7,901.96
386,875.70
5
3,322.19
1,934.38
16,446.49
9,836.36
383,553.51
6
3,338.80
1,917.77
19,785.29
11,754.13
380,214.71
7
3,355.50
1,901.07
23,140.79
13,655.20
376,859.21
8
3,372.27
1,884.30
26,513.06
15,539.50
373,486.94
9
3,389.14
1,867.43
29,902.20
17,406.93
370,097.80
10
3,406.08
1,850.49
33,308.28
19,257.42
366,691.72
11
3,423.11
1,833.46
36,731.39
21,090.88
363,268.61
12
3,440.23
1,816.34
40,171:62
22,907.22
359,828.38
13
3,457.43
1,799.14
43,629.05
24,706.36
356,370.95
14
3,474.72
1,781.85
47,103.77
26,488.21
352,896.23
15
3,492.09
1,764.48
50,595.86
28,252.69
349,404.14
16
3,509.55
1,747.02
54,105.41
29,999.71
345,894.59
17
3,527.10
1,729.47
57,632.51
31,729.18
342,367.49
18
3,544.73
1,711.84
61,177.24
33,441.02
338,822.76
19
3,562.46
1,694.11
64,739.70
35,135.13
335,260.30
20
3,580.27
1,676.30
68,319.97
36,811.43
331,680.03
21
3,598.17
1,658.40
71,918.14
38,4.69.83
328,081.86
22
3,616.16
1,640.41
75,534.30
40,110.24
324,465.70
23
3,634.24
1,622.33
79,168.54
41,732.57
320,831.46
24
3,652.41
1,604.16
82,820.95
43,336.73
317,179.05
25
3,670.67
1,585.90
86,491.62
44,922.63
313,508.38
26
3,689.03
1,567.54
90,180.65
46,490.17
309,819.35
27
3,70.7.47
1,549.10
93,888.12
48,039.27
306,111.88
28
3,726.01
1,530.56
97,614.13
49,569.63
302,365.87
29
3,744.64
1,511.93
101,358.77
51,081.76
298,641.23
30
3,763.36
1,493.21
105,122.13
52,574.97
294,877.87
31
3,782.18
1,474.39
108,904.31
54,049.36
291,095.69
32
3,801.09
1,455.48
112,705.40
55,504.84
287,294.60
33
3,820.10
1,436.47
116,525.50
56,941.31
283,474.50
34
3,839.20
1,417.37
120,364.70
58,358.68
279,635.30
35
3,858.39
1,398.18
124,223.09
59,756.86
275,776.91
36
3,877.69
1,378.88
128,100.78
61,135.74
271,899.22
37
3,897.07
1,359.50
131,997.85
62,495.24
268,002.15
38
3,916.56
1,340.01
135,914.41
63,835.25
264,085.59
39
3,936.14
1,320.43
139,850.55
65,155.68
260,149.45
40
3,955.82
1,300.75
143,806.37
66,456.43
256,193.63
41
3,975.60
1,280.97
147,781.97
67,73 "1.40
252,216.03
42
3,995.48
1,261.09
151,777.45
68,998.49
248,222.55
43
4,015.46
1,241.11
155,792.91
70,239.60
244,207.09
44
4,035.53
1,221.04
159,828.44
71,460.64
240,171.56
45
4,055.71
1,200.86
163,884.15
72,661.50
236,115.85
46
4,075.99
1,180.58
167,960.14
73,842.08
232,039.86
47
4,096.37
1,160.20
172,056.51
75,002.28
227,943.49
48
4,116.85
1,139.72
176,173.36
76,142.00
223,826.64
49
4,137.44
1,119.13
180,310.80
77,261.13
219,689.20
50
4,158.12
1,098.45
184,468.92
78,359.58
215,531.08
51
4,178.91
1,0 "17.66
188,647.83
79,437.24
211,352.17
52
4,199.81
1,056.76
192,847.64
80,494.00
207,152.36
53
4,220.81
1,035.76
197,068.45
81,529.76
202,931.55
54
4,241.91
1,014.66
201,310.36
82,544.42
198,689.64
55
4,263.12
993.45
205,573.48
83,537.87
194,426.52
56
4,284.44
972.13
209,857.92
84,510.00
190,142.08
57
4,305.86
950.71
214,163.78
85,460.71
185,836.22
http:// www. bretwhissel.net/cgi- bin/amortize 2/4/2013
Mortgage /Loan Calculator with Arnortization Schedule "Exhibit Exhibit F Page 3 of 3
Pmt
Principal
Interest
Cum Prin
Cum Int
Prin Sal
58
4,327.39
929.18
218,491.17
86,389.89
181,508.83
59
4,349.03
907.54
222,840.20
87,297.43
177,159.80
60
4,370.77
885.80
227,210.97
88,183.23
172,789.03
61
4,392.62
863.95
231,603.59
89,047.18
166,396.41
62
4,4.14.59
841.98
236,018.18
89,889.16
163,981.82
63
4,436.66
819.91
240,454.84
90,709.07
159,545.16
64
4,458.84
797.73
244,913.68
91,506.80
155,086.32
65
4,481.14
775.43
249,394.82
92,282.23
150,605.18
66
4,503.54
753.03
253,898.36
93,035.26
146,101.64
67
4,526.06
730.51
258,424.42
93,765.77
141,575.58
68
4,548.69
707.88
262,973.11
94,473.65
137,026.89
69
4,571.44
685.13
267,544.55
95,158.78
132,455.45
70
4,594.29
662.28
272,138.84
95,821.06
127,861.16
71
4,617.26
639.31
276,756.10
96,460.37
123,243.90
72
4,640.35
616.22
281,396.45
97,076.59
118,603.55
73
4,663.55
593.02
286,060.00
97,669.61
113,940.00
74
4,686.87
569.70
290,746.87
98,239.31
109,253.13
75
4,710.30
546.27
295,457.17
98,785.58
104,542.83
76
4,733.86
522.71
300,191.03
99,308.29
99,808.97
77
4,757.53
499.04
304,948.56
99,807.33
95,051.44
78
4,781.31
475.26
309,729.87
100,282.59
90,270.13
79
4,805.22
451.35
314,535.09
100,733.94
85,464.91
80
4,829.25
427.32
319,364.34
101,161.26
80,635.66
81
4,853.39
403.18
324,217.73
101,564.44
75,782.27
82
4,877.66
378.91
329,095.39
101,943.35
70,904.61
83
4,902.05
354.52
333,997.44
102,297.87
66,002.56
84
4,926.56
330.01
338,924.00
102,627.88
61,076.00
85
4,951.19
305.38
343,875.19
102,933.26
56,124.81
86
4,975.95
280.62
348,851.14
103,213.88
51,148.86
87
5,000.83
255.74
353,B51.97
103,469.62
46,148.03
88
5,025.83
230.74
358,877.80
103,700.36
41,.122.20
89
5,050.96
205.61
363,928.76
103,905.97
36,071.24
90
5,076.21
180.36
369,004.97
104,086.33
30,995.03
91..
5,101.59
154.98
374,106.56
104,241.31
25,893.44
92
5,127.10
129.47
379,233.66
104,370.78
20,766.34
93
5,152.74
103.83
384,386.40
104,474.61
15,613.60
94
5,178.50
78.07
389,564.90
104,552.6B
10,435.10
95
5,204.39
52.18
394,769.29
104,604.86
5,230.71
96
*5,230.71
26.15
400,000.00
104,631.01
0.00
*The final payment has been adjusted to account for payments having been
rounded to the nearest cent.
http:// www. bretwhissel .net/cgi- bin/arnortize 2/4/2013