HomeMy WebLinkAboutC2013-124 - 4/9/2013 - ApprovedAGREEMENT
For
Professional Services
This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home -rule municipal corporation, "CITY ",
acting through its duty authorized City Manager or designee, and HDR ENGINEERING, INC., acting through its duly
authorized representative who is Carl E. Crull, P.E., Vice Presiden (CONSULTANT), which agree as follows:
1. DECLARATIONS: "CITY" desires to engage "CONSULTANT" to provide services in connection with City's
project, described as follows: Street Maintenance Fee Data Base Assistance "Project ".
2. SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in accordance with the
accompanying Letter, Scope of Services, and Fee attached as "Exhibit A ".
3. FEE. The "CITY" agrees to pay the "CONSULTANT" for services provided in accordance with Exhibit "A ",
Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $202,500.00.
4. INDEMNIFICATION AND HOLD HARMLESS. The consultant agrees to indemnify, save harmless, and
defend the City of Corpus Christi, and its agents, servants, and employees as more fully set forth in Exhibit
"
5. INVOICE. "CONSULTANT" shall submit invoices for the PROJECT in accordance with the accompanying
Sample attached as "Exhibit C ". "CONSULTANT" will submit monthly invoice statements for services
rendered: "CITY" will make prompt monthly payments in response to "CONSULTANT" monthly estimates.
CITY OF CORPUS CHRISTI
Oscar R. Martinez ( te)
Assistant City Manager
HDR EN RING, f
Caro E. Crull, ., Vice President (Date)
555 N. Carancahua, Suite 1600
Corpus Christi, TX 78401
(361) 696 -3300 Office
(361) 696 -3385 Fax
ATTEST: n —
Armando Chapa, City Secretary
APPROVED AS TO FORM:
Operating De rtment (Qat
Legal Department (Date)
Project Number:
Funding Source:
Encumbrance Number:
2013 -124
4/09113
M2013 -065
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HDR Engineering Inc. INDEXED
M'r. Oscar Martinez .
Assistant: City Manager
City of Corpus Christi
P.O. Box 9277
Corpus Christi, Texas 78469
RE: Street Maintenance Tee Data Base Assistance
Dear Mr. Martinez:
HDR Engineering is pleased to continue its assistance in the development of the data base
associated with the Street Maintenance Fee. Under' the current picposed fce calculation,
coinmexcial businesses would be assigned a trip factor of 4.6 which is the median of 'the ITE trip
factors for conunercial'uses.and. industrial businesses would be assigned a trip factor of 0.48.
Based on conversations with city staff, TIDR's assistance is needed to further assign trip factors
specific to the land use for'the commercial and industrial property categories. The existing data
bases of the City and Nueces County Appraisal District do not assign specific land users, only
general categories of `commercial' or `industrial'.. Some properties may be incorrectly assigned
the commercial or industrial code. 'In order to assign trip factors specific to the use, it will be
necessary to visually review the properties in the field and assign a land use code within the data
base. It is estimated that there are 18;000 lines within the data base 'to . be evaluated. Many
properties wi[1 have multiple lines.
HDR 's scope and fee for• services related to enhancing the City. data base to include specific land
uses is: outlined below.
Scope of Services: HDR will
• Provide #ennporary staff to field review the currently classified as `conunercial'
or `industrial' in the city provided data base and assign a land use code from the - Trip
Factor Index list (attached).
HDR will coordinate with City staff development of the survey fornT, said forin to
include information identifying criteria against which trip factor was determined. Data -
collected will include visible business naine(s)„ vacant/occupied status,-structural notes
such as demolished building, etc.
e In the event the assigntnent of a trip - factor code by field personnel is in question, a digital
picture ofthe business will be taken. HDR office staff in'eonsultation with City staff will
review the digital picture and assign a trip factor code for that business.
HUB Engineering,lrtc. 555 N Cerancehua Phona.,(XlJ890 -3300
Texas aegisteredEngigeering firm F -754 Suite 1800 Fax (361) 030-3M
Corpus Chris14TX78401.0850 v m0drinc.com
EXHIBIT A
'Mr. Oscar Martinez PAGE 2 OF 2
March G, 2013
Page 2
o Enter the Trip Factor codes collected by, field persoritiel into the City's 'Street
.Maintenance Fee Excel data base as directed by City staff.
o HDR will- not - perform any service associated. with water inter verification.
o. Provide management and oversight ofthe field data collection and data entry,
'"me of Completion: The estimated time of completion for tasks covered under.this contract is
12 weeks. Should it appear that the time of'conipletion be exceeded; HDR will notify the
City and mutually agreed adjustment made.
estimated Tee: This agreement initially authorizes a.rnaximtim fee not to exceed $225,000.00
for services from authorization for a period of 12 weeks. HDR will not incur expenses beyond
the maximum amount authorized without prior authorization and amendment of this agreement'.
The table below presents the HDR staff classifications that are anticipated to be involved with
this - project. and their hourly-rate. They.-will be supported by other HDR staff as needed. HDR
Will invoice for•other employees. at direct salary times a midtiplier of 3,5. Direct expenses such
. as mileage, supplies, and equipment will be billed at cost plus 15 %.
EMPLOYEE CLASSIFICATION
HOURLY
RATE
Field Data Collector (Teimpoxary.
$35.00
- sta ff)
Data Entry. Administrative Assistant
$80.75
Project. Management
$295.00
, ! C'and Pro'ecf Controls
$95.00
If• this..agreemeiit and terms and ..conditions are ricceptable, please prepare the necessary
Agreement for professional Services for City Council Approval. The City" Council's approval of
the Agreement will constitute a Notice to'Proceed with-the work.
Should you need additional information regarding this proposal,_ please contact Mr. Crull at
361 =696 -3326 at your: convenience.
Sincerely,
HDR ENGINEERING, INC
Carl )J. CnilI, P.E.
Vice President
cc: Valerie Gray, City Director of Storm Water and Street Operations
t
Exhibit BI
Mandatory Requirements
(Revised November, 2005)
INDEIB IFICATION AND HOLD HARMLESS
For non- professional services.. Consultant agrees to indemnify, save harmless and
defend the City of Corpus Chrisd, and Its agents, servants, and employees, and each of
them against and hold It and them harmless from any and all lawsuits, claims, demands,
liabilities, lasses and expenses, Including hurt costs and attorney fees, for or on
account of any Injury to any person, or any death at any time resulting from such injury,
or any dam age to any property, which may arise or which may be alleged to have arisen
out of or in connection with the work covered by this contract. For professional
services, Consultant agrees to indemnify, save harmless and defend the City of Corpus
Christi, and Its agents, servants, and employees, and each of them against and hold it
avid them harmless from any and all lawsuits, claims, demands, liabilities, losses and
expenses, Including court costs and attorney fees, for or on account of any Injuryto any
person, or any death at any time resulting from such injury, or any damage to any
property, to the extent caused or alleged to have been caused by the Consultant's
negligent acts, errors or omissions In the performance of professional services under
this contract. The foregoing indemnity shall apply exceptifsuch Injury, death or damage
Is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents,
servants or employees or any other person Indemnified hereunder.
POW I of 1
H'1HOiNF%VY"EhWQrA*SMALL AE (I M4)MAALL EXHIBIT B&HOR INDWNI1 Y.EOG
Basic Services:
Preliminary Phase
Design Phase
Bid Phase
Construction Phase
Subtotal Basic Services
Additional Services:
Permitting
Warranty Phase
Inspection
Platting Survey
0 & M Manuals
SCADA
Subtotal Additional Services
Summary of Fees
Basic Services Fees
Additional Services Fees
Total of Fees
Sample form for
COMPLETE PROJECT NAME Payment Request Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date;
Total Amount Previous Total Percent
Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
$1,000
$0
$0
$1,000
$0
$1,000
$1,000
100%
2,000
1,000
0
3,000
1,000
500
1,500
50%
500
0
250
750
0
0
0
0%
2,500
0
1,000
3,500
0
0
0
0%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
$2,000
$0
$0.
$2,000
$500
$0
$500
25%
0
1,120
0
1,120
0
0
0
0%
0
0
1,627
1,627
0
0
0
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0%
TBD
TBD
TBD
TBD
TBD
TBD
TBD
0 0 /0
TBD
TBD
TBD
TBD
TBD
TBD
TBD
.0%
$2,000
$1,120
$1,527
$4,747
$500
$0
$500
11%
$6,000
$1,000
$1,250
$8,250
$750
$1,500
$2,500
30%
2,000
1,120
1,627
4,747
500
0
. 500
11%
$8,000
$2,120
$2,877
$12,997
$1,250
$1,500
$3,000
23
EXHIBIT "C"
Pagel of 1
.aco CERTIFICATE OF LIABILITY INSURANCE
6/1/2013 f .10130/2012
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING 1NSURER(Sl, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollay(ies) must be endorsed, If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer.rights to the
certificate holder in lieu of such endorsement (s).
PRODUCER Lockton Companies, LLC -I Kansas City c Mel
444 W. 471h Street, Suite 900 PROM 1 FAX
Kansas City MO 64112-1906 E -hfAIL a No.
(816) 960 -9000 ss:
IN8 AFFORDING COVERAGE NAIL
INSURER A; HIB#foA Fire Insurance Cam 19682
INSURED HDR ENGINEERING, INC. I INSURER B: St. PILUI Fire and Marine Insurance Company 7
1013472 8404 INDIAN HILLS DRIVE INSURERC: Sentinel Insurance Com an Ltd. 11400
OMAHA NP, 68114-4049 INSURERn: Zurich American Insumce Comnanv 16535
COVERAGE$ HDRIN01 SA CERTIFICATE NUMBER- 120 51254 REVISION NUMBER!
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT DR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS -
I L7R TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP
INSR VJVO POLICYNUMBE R MAND 11111111000YIng
LIMITS
A GENERALLIAB[UTY Y Y 37CSEQUO950 6/1/2012 6/111013
- EAC440=URRENCE S 1,000-000
MMERCIAL GENE BIUTY
7X
DAMAGE TO RENTED
PREMISES (Eaxplrcence) $ l 0 0017
CLAIMS -MADE OCCUR
MED EXP (MY one er;on 3 10,000
X Contractual Liab.
PERSONAL BaOVINJURY $ 1,000,000
GENERALAGGREGATE $ 2 0 00
GENL. AGGREGATE LIMIT APPLIES PER
P CT
RODUS- COMPIOPAGG s
I'QLtCY x � x LGC
$
A
A
AUTOMOBILE
LIABILITY
Y
Y
37CSE U095I AOS)
37CSEgU4952 #HI]
6/1/2012
6/1/2013
DOM
[Ea :=
; 2,000,
X
BODILY INJURY(Parpersen)
$ x
A
ANY AUTO
37MC U1160(MA)
6/1/2012
611/2012
6/1/2013
6/1 /2013
BODILY INJURY Per eacidanl
S
ALLOVVNEO SC HE DU LED
AUTOS AUTOS
X
HIRED AUTOS K NON - D WNED
PROPERTY bAMAGE
$
$ )O XXXXx
B
X
DMBRELLALIAB }(
OCCUR
N
N
ZUP- IOR64084 -12 -NF
611/2012
6!312013
EACHOCCURRENCE
$ 1000
AGGREGATE
$ 1
EXCESS LIAR
CLAMS -MADE
(EXCLUDES PROF. LIAB)
DED I X I RETENTION$ $0
$
C
VMRKERS COMPENSATION
Y
AND EMPLOYERS' LIABILITY YIN
91WEf}11 100D
711/2DI2
7/111013
X TORY LIMITS ER
ANY PROPRIETUMPARTNERIEXECUTIVE
OFFICERIMEMBER EXCLUDED? ®
NIA
EI. EACKACCIOENT
$
IManddbry 1a
[t es,desaihe and er
rd
El. DISEASE - EAEMPLOYEE
$ 1 , 0M , 000
EI.DISEASE - POLICY LIMIT
S 000017
DESCRIPTION OF OPERATIONS be low
D ARCHS Bt ENGS N N P-OC9260026 -05 /1/2012 6 6112013
PROFESSIONAL
PER CLAIM: $1,000,ODD, AGO:
LIABILITY
$ 1,000,000.
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, AddBional Remarks Schedule, If more Spam is IacEWmd)
RE: ENGINEERING SERVICES - THE CITY OF CORPLIS CHRIST! IS NAMED AS ADDITIONAL INSURED ON GENERAL LIABILITY AN D AUTO
ON A PRIMARY, NON- CONTRIBUTORY BASIS, AS PER WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES WHERE ALLOWABLE BY
LAW.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WELL BE DEUVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
92051254
CITY OF COIRPLJS CHRIS'T'I
CONTRACT ADMINISTRATOR
ATTN: DEPARTMENT OF ENGINEERING SERVICES
P.O. BOX 9277
CORPUS CHRISTI TX 78469 -9277
RD 25 (2040105 The ACORD name and logo are registered
Sul'PLIEIt Nl#'\1HER
TO BE :ASSIGNED B [.7T7
PURCHASING.131 V ISION
City of CITY OF CORPUS CHRISTI
Cdr DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking.to do
business with the City to provide the foiloWing information. Every question must be answered.
If the question is not applicable, answer with - `NA ". Sec reverse side for filing Requirements,
Certifications and definitions.
COMPANYNAME: R Engineering;, Inc.
P. O. BOX:
STREET ADDRESS: 555 N. Caratteahnn, Suite 16 CITY: Corpus Christi ZIP:
FIRM IS: 1. Corporation \ ?. Partnership ❑ 3. Sole Owner ❑
4. Association ❑ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page car attach separaue sliest.
1. State the names of each "employee" of tite Cite of Corpus CIristi having an "ownership
interest" constituting 3% or more of the ownership in the above named "firm."
Name Job "Dille and City Department (if known)
MTA
2. State the names of each "official" of the Cite of Corpus Christi having all `'ownership interest"
constituting 3 11 ,14 or more of the ownership in the above, named "tirm. `
Name Title
N/A
3. State the names of each "board member" of the Cit. of Corpus Christi having an - ownership
interest" constituting 3% or more of the ownership in '[lie above; named "firm.''
Name Board. Commission or C'umntittce
NIA
4_ State the names of each etnplos cc or officer of a "consultant" for the City of Corpus Christi
who nvorked on any matter related to the subject of this contract and ]tas an - ownership
interest" constituting 3% or more of the ownership in the above named "firut."
Name Consultant
N/A
78478
FILING. REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on tnentbers of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing to the City official, cia
employee or bode that has been
requested to act in the matter, unless the interest of the City offil or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed 'WIth the City Secretary.
[Ethics Ordinance Section 2 -349 (d))
CERTIFICATION
I certif that all information provided is true and correct.as of the date of this statement, that 1
have not knowingly withheld disclosure of any information requested, and that supplemental
statements will be promptly submitted to the City of Corpus Christi. Texas as chanaes occur.
Certifying Person: Carl E. Cruil, P. E. Title: Vice President
eType or grimy
Signature of Certifying Date: 1.
Person: 3
DEFINITIONS
a. 'Board member." A member of any board, commission, or committee appointed by Ilse
City Council of the City of Corpus Christi, Texas.
b. ''Economic benefit ". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the Citn' of Corpus Christi. Texas either on a full or
part-tithe basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain. whether professional. industrial or
commercial, and whether established to produce or deal with a product or service. including
but not limited to, entities operated in the firm of sole proprietorship, as self- employed
person, partnership, corporation, joint stock company, joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non -profit organizations.
e. "Official." The Mayor.. nietnbers of the Cite Council. Citv iManager. Deputy Cjly
Manager. Assistant City Managers, Department and Division Heads, and N-1unicipal Court
Judges of the City of Corpus Christi, Texas.
F. "Ownership Interest." Legat or equitable interest, whetter actually or constructivch held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts.
proxies, or special terms of venture or partnership agreements."
g. "Consultant." Any person or first, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.