HomeMy WebLinkAboutC2013-141 - 5/14/2013 - ApprovedSOFTWARE LICENSE AGREEMENT
This Software License Agreement ( "Agreement ") is entered into between MHC Software,
Inc., 11900 Portland Avenue South, Burnsville, MN 55337 ( "MHC ") and City of Corpus Christi, 1201
Leopard Street, Corpus Christi, TX, 78401 -2825 ( "Customer ").
I. Definitions.
Software. The term "Software" shall mean the computer program in object code only and the
respective user manuals described in the specifications set forth in Exhibit A, which is incorporated
by reference into this Agreement. The term "Software" includes any corrections, bug fixes,
enhancements, updates or other modifications, including custom modifications, to such computer
program and user manuals.
License Effective Date. This Agreement and the license granted hereunder shall take effect upon
the date that the last party executes this Agreement.
2. License.
MHC grants to the Customer, pursuant to the terms and conditions herein, a perpetual,
nonexclusive, nontransferable license to use the Software.
Restrictions on Use. Customer agrees to use the Software only for Customer's own business.
Customer shall not (i) permit any parent, subsidiaries, affiliated entities or third parties to use the
Software, (ii) process or permit to be processed the data of any other party, (iii) use the Software in
the operation of a service bureau, or (iv) allow access to the Software through any terminals located
outside of Customer's Site.
Copies. Customer, solely to enable it to use the Software, may make one archival copy of the
Software's computer program, provided that the copy shall include MHC's copyright and any other
proprietary notices. The Software delivered by MHC to Customer and the archival copy shall be
stored at Customer's Site. Customer shall have no other right to copy, in whole or in part, the
Software. Any copy of the Software made by Customer is the exclusive property of MHC.
Modifications, Reverse Engineering. Customer agrees that only MHC shall have the right to alter,
maintain, enhance or otherwise modify the software. Customer shall not disassemble, decompile
or reverse engineer the Software's computer program.
Material Terms and Conditions. Customer specifically agrees that each of the terms and conditions
of this Section 2 are material and that failure of Customer to comply with these terms and
conditions shall constitute sufficient cause for MHC to terminate this Agreement. The presence of
this Section 2 shall not be relevant in determining the materiality of any other provision or breach of
this Agreement by either party.
2013 -141
5/14113
M2013 -083
MHC Software Inc. INDEXED
3. Intellectual Property Rights.
All intellectual property rights in the Software and user documentation are owned by M HC are
protected by United States and Canadian intellectual property laws (including patent, trademark
and copyrights laws), other applicable intellectual property laws, and international treaty provisions.
MHC retains all rights not expressly granted.
Indemnification
MHC shall indemnify and hold Customer harmless from and against any claim of infringement of a
United States patent or copyright based upon the Software, provided Customer gives MHC prompt
notice of and opportunity to defend any such claim. MHC shall have the right to settle the claim or
at MHC option, provide Customer (i) a paid -up license; (ii) substitute, functionally equivalent
software; or (iii) a refund of a pro rata portion of the license fee paid for the software based on a
deemed license term of one (1) year. MHC will not provide indemnification if the Customer
modifies the software or uses the software in a manner that does not comply with this Agreement.
4. Limited Warranty.
For 180 days from the date of purchase ,MHC warrants that (i) the Software will substantially
conform to the applicable user documentation, (ii) the Software will substantially conform to MHC's
response to relevant components of Customer's RFP which are hereby incorporated by reference as
Exhibit D and (iii) that the magnetic media on which the Software is distributed and the user
documentation (if any) are free from defects in materials and workmanship. MHC will, at its option,
refund the amount you paid for the Software or provide you with corrected items at no charge
provided that the defective item(s) is returned to MHC within 180 days from the date of purchase.
Any misuse or unauthorized modification of the Software will void this limited warranty.
EXCEPT AS SPECIFICALLY PROVIDED HEREIN, MHC MAKES NO WARRANTY, REPRESENTATION,
PROMISE, OR GUARANTEE, EITHER EXPRESS OR IMPLIED, STATUTORY OR OTHERWISE, WITH
RESPECT TO THE SOFTWARE, USER DOCUMENTATION OR RELATED TECHNICAL SUPPORT,
INCLUDING THEIR QUALITY, PERFORMANCE, MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE OR ANY OTHER WARRANTY WITH RESPECT TO THE QUALITY, ACCURACY, FREEDOM FROM
ERROR OF THE OPERATION, USE AND FUNCTION OF THE SOFTWARE.
The warranty and remedies set forth herein are exclusive and in lieu of all others, oral or written,
express or implied. No MHC dealer, distributor, agent or employee is authorized to make any
modification or addition to this warranty. This warranty gives you specific legal rights, and you may
also have other rights, which vary from state to state.
S. Limitation of Liability.
In no event will MHC be liable for indirect, special, incidental, tort, economic, cover or
consequential damages arising out of the use of or inability to use MHC products or services,
including, without limitation, damages or costs relating to the loss of profits, business, goodwill, or
computer programs even if advised of the possibility of such damages. In no case shall MHCs'
liability for money damages exceed five times the amount paid by you for the Software out of which
Page 2 of 16
such claim arose. The foregoing limitations shall not apply to claims relating to death or personal
injury which arise out of products deemed to be consumer goods under applicable law or
intentional misconduct.
No action or claim relating to this Agreement may be instituted more than four years after the
event - giving rise to such action or claim.
6. Maintenance and Future Improvements.
The software purchase and subsequent maintenance subscription entitles the Customer to the
following maintenance services: MHC Software upgrades, continuing compatibility with ERP
Applications, forms design and interface changes required by an ERP Software upgrade, and
customer service and technical support. Upon the signing of this Agreement, Customer and MHC
have entered into the following Maintenance Agreement: commencing 180 days from the purchase
date and continuing for a term of two years thereafter, Customer will receive all maintenance,
support and future improvements to the Software. Customer agrees to pay an annual fee equal to
18% of the current list price at the time the maintenance fee is due as specified in Exhibit B. Annual
payments will commence 180 days after the purchase date and continue for a period of two years.
At the end of the first two year term, the Maintenance Agreement shall automatically renew for a
successive one year terms unless thirty days written notice is given by either party to the other in
advance of the expiration of a one year term. There will be no increase in the annual fee for a
period of three (3) years from the date of the initial payment. In no event will any increase exceed
three (3) percent for any one year.
The Maintenance Agreement also entitles the Customer to ongoing customer service and technical
support while the maintenance contract is in effect. MHC shall provide telephone support during
the hours of 8:00 am to 5:00pm Central Time, Monday through Friday, exclusive of national
holidays.
a. Support window of 8:00am to 5:00pm Central Standard Time Support.
b. During crucial processing times, the Customer Support Team will make a member
available for after hours calls. Examples of these situations include a first live run
using the software or a special payroll run. Any special hours must be schedule
ahead of time with a customer support team member.
C. Response times to support calls are handled within four hours; however, knowing the
crucial nature of printing checks, calls are usually handled much faster.
d. Emergency situations can be handled with a paging option this is for emergency calls
during normal support hours. All calls are routed through the MHC Customer Service
Team. The service team will escalate the calls if necessary getting a technical staff
member involved to help with trouble shooting or programming changes.
The Maintenance Agreement does not include additional Custom Programming Services not
licensed for under this Agreement, on -site support or training, and hardware or related supplies.
Costs for onsite implementation and training are included in Exhibit C.
Page 3 of 16
MHC reserves the right to terminate the Maintenance Agreement if the Customer is over 30 days
delinquent on payment of goods or services to MHC. In the event of any conflict between the
terms and conditions of this Agreement and the terms and conditions of any purchase order, the
terms and conditions of this Agreement shall control.
7. Services.
Implementation Services. Software will be hosted by and integrated with the enterprise resource
planning solution provided by Infor ( "the ERP "). As such, MHC agrees to cooperate with Infor in
developing, testing and implementing required interfaces as defined in the Infor Statement of Work
and hosting services to ensure the interoperability between Software and the ERP. Specifically, MHC
must be available to Infor to answer questions and provide installation and guidance during the
initial setup phase. Software may be delivered to Infor by CD or by remote telecommunications
from MHC's place of business unless the parties agree in writing to an alternative method of
delivery.
Post - Implementation Services. For Customers who choose to make technological platform changes
or resource support changes post - implementation (i.e., after 30 days of MHC software use in a
production environment), MHC will support the additional effort required to complete the changes
on a time and materials basis, based on a to- be- estimated amount of hours at the current MHC
billable rate.
8. General Provisions.
Complete Agreement. The parties agree that this Agreement and all incorporated Exhibits, is the
complete and exclusive statement of the agreement between the parties, which supersedes and
merges all prior proposals, understandings and all other agreements, oral or written, between the
parties relating to this Agreement.
Amendment. This Agreement may not be modified, altered or amended except by written
instrument duly executed by both parties. Additional software products or licenses may be
purchased through an amendment to this Agreement.
Waiver. The waiver or failure of either party to exercise in any respect any right provided for in this
Agreement shall not be deemed a waiver of any further right under this Agreement.
Corporate Authority. Each individual executing this Agreement on behalf of any corporation or
other entity, which is a party to this Agreement, represents and warrants that he or she is duly
authorized to execute and deliver this Agreement on behalf of said entity.
Notices. All notices required or permitted to be given hereunder shall be in writing and may be
personally served, or deposited in the United States mail registered or certified, return receipt
requested, and postage prepaid. Mailings shall be addressed as follows:
Page 4 of 16
MHC: MHC Software, Inc.
Attn: Catherine Beattie
11900 Portland Avenue South
Burnsville, MN 55337
Customer: City of Corpus Christi
Attn: Director of Municipal Information Systems
P. O. Box 9277
Corpus Christi, Texas 78469
or to such other address as such party shall have specified most recently by written notice delivered
in such manner. Mailed notice shall be deemed given on the third business day following the date
mailed.
Successors and Assigns. The Agreement shall be binding upon each of the parties, its successors
and assigns. Except in the case of a merger or sale of all or substantially all of the assets of a party,
this Agreement may not be assigned by either party except with prior written approval of the other
party.
Severability. If any provision of this Agreement is invalid, illegal or unenforceable under any
applicable statute or rule of law, it is to that extent to be deemed omitted. The remainder of the
Agreement shall be valid and enforceable to the maximum extent possible.
Counterpart and Fax Signatures. This Agreement may be executed in counterparts, each of which
shall be deemed an original and all of which shall constitute one and the same instrument. This
Agreement may also be signed and transmitted by facsimile or sent by email in PDF form, with such
signature to be treated as an original and the document transmitted to be considered to have the
same binding effect as an original signature on an original document. At the request of either party,
any facsimile document or emailed PDF document will be re- executed in original form by the parties
who signed the facsimile document.
Terms and Conditions. This Software license Agreement is subject to the above provisions all of
which are hereby agreed to by MHC and Customer. The customer will pay all sales and use taxes if
any are applicable. In states that MHC does not collect sales tax, Customer agrees to pay any
applicable use tax h annrnnria authority.
5 � xz _ Y
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Accepted for M ftware, In
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Name: ZJ - V'X_.
(Please type or print name)
Page 5 of 16
Title:
Date:
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Page 6 of 16
Exhibit A to
Software License Agreement Dated as of
License Fee and Payment Schedule
Exhibit A to the Software License Agreement between MHC Software, Inc., 11900 Portland Avenue
South, Burnsville, MN 55337 ("MHC`) and City of Corpus Christi, 1201 Leopard Street, Corpus
Christi, TX, 78401 -2825 ( "Customer ").
Licensing for the Document Express System is based on Seat and Site as defined below. Each main
product (Document Express Payroll, Document Express Accounts Payable, and Document Express
Forms) in this Exhibit lists the allowed licensing. Any additional modules are licensed in the same
manner as the main product.
Standalone Computer Use
A "Seat" (hereinafter Seat) is defined as a copy of the Software being loaded on a single. computer.
For the Software Products listed below the Customer must acquire one copy of the Software for
each computer (Seat) on which the Software will be installed. One back up or archival copy of the
software may also be loaded on a computer and used for processing (Backup Seat).
The Customer may use the software products at the number of sites listed below,. in the quantity
listed below. In addition Customer may make one (1) archival copy of the Software.
Site License Use
A site is defined as a specific office building with a specific address, or a contiguous group of
buildings at a "campus" location. The Customer may use the Software Products at the number of
sites listed in Exhibit A.
The licensed site for the purpose of this software agreement is: City of Corpus Christi, 1201 Leopard
Street, Corpus Christi, TX, 78401 -2825. The Document Express Software may not be used at any
location outside of City of Corpus Christi, 1201 Leopard Street, Corpus Christi, TX, 78401 -2825
unless additional license(s) are purchased. The customer must acquire one copy of the Software for
each additional site. Additionally, the customer may make one (1) archival copy of the Software.
Customer additionally may load additional copies of any licensed Software Products on a Test,
Development, and Disaster Recovery Servers to be used for the limited purposes of testing,
deployment, and processing in the event of a disaster.
Page 7 of 16
Sofx�rvare:._:
Key Standard Future's ,
..Inclusions
Price
Document
• Ability to add unlimited accounts
• One Site set up
$9,995
Express
• Full Document History with filtering, sorting
including One User
Accounts
and column management
Seat, One Backup
Payable
• Complete audit trail of all user actions
Seat and One Test
• Original Register for audit of all printing
Seat (Seat=
• User Manager with detailed user reports
workstation)
• Archiving and copying functions
• Utilizes Client's
• Signature Logic
existing SQL or Oracle
• Ability to print copies manually or
Database
automatically
• Document Express
• Report Generator for ad hoc reporting
accesses the database
• Embedded tool for changing document logos,
using ODBC
messaging, and other variable items
• Discounted from
• Ability to set up multiple printers based on
$11,995 list price
spool setting, document type, or overflow
AP161 or
• Interface contains FTP control, reads the
• Standard interface to
$1,000
AP155
Lawson AP161 or AP155 File (checks and
AP161 or AP155
Interface
overflow remittance) and maps the fields
while loading the data into the Document
Express Database
Forms Design
• Maps the fields loaded into the Document
• One turnkey form
$500
Accounts
Express Database into the Client's desired
design layout of check
(Check
Payable
accounts payable layout
and overflow
and
Check and
• May suppress items in the database from
• Assistance and
overflow
Overflow
displaying on the design
training setting up
are
• Ability to design form in virtually any layout
accounts
included
including logos, signatures, MICR line and
as one
messaging.
form
layout)
Document
• Ability to add unlimited accounts
• One Site set up
$9,995
Express
• Full Document History with filtering, sorting
including One User
Payroll
and column management
Seat, One Backup
• Complete audit trail of all user actions
Seat and One Test
• Original Register for audit of all printing
Seat (Seat=
• User Manager with detailed user reports
workstation)
• Archiving and copying functions
• Utilizes Client's
• Signature Logic
existing SQL or Oracle
• Ability to print copies manually or
Database
automatically
• Document Express
• Report Generator for ad hoc reporting
accesses the database
• Embedded tool for changing document logos,
using ODBC
messaging, and other variable items
• Discounted from
• Ability to set up multiple printers based on
$11,995 list price
spool setting or document type
Page 8 of 16
Software
'Kwsiandard F'e'atures
Inclusions
PR160
• Interface contains FTP control, reads the
• Standard interface to
$1,000
PMTOUT
Lawson PMTOUT File (checks and direct
PR160 and PR180
Interface
deposit advices) and maps the fields while
loading the data into the Document Express
Database
Forms Design
• Maps the fields loaded into the Document
• Turnkey form design
$500
Payroll Check
Express Database into the Client's desired
layout of payroll
(Check
and Direct
payroll layout
check/advice
and
Deposit
• May suppress items in the database from
• Assistance and
advice
Advice
displaying on the design layout
training setting up
are
• Ability to design form in virtually any layout
accounts
included
including logos, signatures, MICR line and
as one
messaging.
form
layout)
Line Item
• Allows an authorized user to map client-
• Fully integrated
$1,295
Maintenance
specific pay codes, deductions, and hours to a
Document Express
Module
more natural language description
Module
• Pre- and Post -Tax Deductions may be broken
• Allows setup to key
out and displayed
off the Lawson pay
• Allows users to reorder pay codes,
code or pay summary
deductions, and hours
group
• Allows users to suppress certain types of
• Provides a more
codes
descriptive statement
• Provides an import /export feature to Excel
of earnings eliminating
for easy maintenance
questions and calls to
payroll
• Discounted from
$1,495 list price
Wire Module
• Interfaces to the Lawson output file for the
• Fully integrated
$3,495
Wire data, prepares Wire format and securely
Document Express
transmits the file to the bank
Module
• Transmission method is bank- and client-
• One Wire format is
dependent
included
• Ability to concatenate multiple accounts into
• Discounted from
a single transmission saving on bank costs
$3,995 list price
ACH Module
• Interfaces to the Lawson AP160 Tape File or
• Fully integrated
$3,995
AP161 File, formats the ACH file into CCD
Document Express
format and securely transmits the file to the
Module
bank
• One ACH (CCD)
• Transmission method is bank- and client-
format is included
dependent
• Discounted from
• Ability to concatenate multiple accounts into
$4,595 list price
a single transmission saving on bank costs
Addenda
• Addenda Record formatting into CCD+ and
• 3 Addenda formats
$7,995
Record
CTX formats
Page 9 of 16
Software
Key Standard Features :
Inclusions
Price :..
ACH Module
• Interfaces to the Lawson ACH output file,
• Fully integrated
$3,495
for Pay Card
formats the ACH file into the format required
Document Express
Processing
by the financial institution for Pay Card
Module
Processing and and securely transmits the file
. One ACH format for
to the bank
Pay Card Processing
• Transmission method is bank- and client-
• Discounted from
dependent
$3,995 list price
• Ability to concatenate multiple accounts into
a single transmission saving on bank costs
1099 Module
• Interface to Lawson AP145 Output
• One Site set up
$3,495
• Forms design for laser cut sheet or pressure
including One User
sea[ designs
Seat, One Backup
• Manual 1099 Capabilities
Seat and One Test
• Full Document History
Seat (Seat=
• 1099 Corrections
workstation)
• Ability to create PDFs of the 1099s
• Provides totals and
document counts
• Creates the 1099M, I,
and D forms as
supported by Lawson
Financials
• Discounted from
$3,995 list price
e -Remit
• Interfaces to Lawson AP161 or AP160
• Fully integrated
$3,495
Module
remittance file
Document Express
• Creates the ACH remittance advice in the
Module
Client's desired layout
• Retrieves the vendor
• Generates a PDF of the remittance advice and
email address from
sends it to payee's email address
the AP10 in Lawson
• May also generate a CSV based on client-
• Correctly retrieves
defined business rules
multiple "remit to"
• Allows Client to designate sender email
addresses
• Allows globally customizable message and
• As alternative, allows
subject line pulling defined values from the
client to store emails
document (i.e. payment date)
in the Document
Express DB
• Discounted from
$3,995 list price
Page 10 of 16
Software
Key Standard Features
Jnclusions
Price
Positive Pay
• The Positive Pay Module generates and
• Fully integrated
$5,995
Module with
formats the positive pay output file into the
Document Express
Automation
format required by the financial institution
Module
• Allows user to transmit the Positive Pay file to
• One bank set -up
the bank directly from Document Express.
• Module can be used
Transmission method is bank- and client-
for AP and PR if have
specific
the same bank set -up
• Reporting Tools
• Discounted from
• Void Capabilities (load voids from Lawson
$6,995 list price
CBTRANS or PR Checks)
• Positive Pay History
• Ability to concatenate multiple accounts into
a single transmission saving on bank costs
Document
• Ability to add unlimited companies
• One Site set up
$9,995
Express
• Full Document History with filtering, sorting
including unlimited
Forms""
and column management
users
• Complete audit trail of all user actions
• Utilizes Client's
• Original Register for audit of all printing
existing SQL or Oracle
• User Manager with detailed user reports
Database
• Archiving and copying functions
• Document Express
• Ability to print copies manually or
accesses the database
automatically
using ODBC
• Signature Logic
• Discounted from
• Report Generator for ad hoc reporting
$11,995 list price
• Embedded tool for changing document logos,
messaging, and other variable items
• Ability to set up multiple printers based on
spool setting or document type
• Ability to add additional forms with interface
and forms design set up charges
Interfaces
• Interface contains FTP control, reads the
• Standard interfaces to
$3,000
Lawson File and maps the fields while loading
Lawson output files
the data into the Document Express Database
for 3 forms (PO, AR
Invoice & Statement)
• $1,000 /each x 3
Forms
• Maps the fields loaded into the Document
• Turnkey form design
$1,500
Designs
Express Database into the Client's desired
layout for 3 forms
form layout
(PO, AR Invoice and
• May suppress items in the database from
Customer Statement)
displaying on the design layout
• Assistance and
• Ability to design form in virtually any layout
training setting up
including logos, signatures and messaging.
accounts
• Terms and Conditions Tab far .rtf upload
• $500 /each x 3
Page 11 of 16
Software
Key Standard .Fe "atures
Inclusions
Price
Auto
• Automates the Document Express functions
• Runs on a server and
Included
Document
of FTP, import, and distribution of documents
can service all
Express"
(print, fax, email, or web post)
designated Lawson
• Installed as a service or standalone
Users
application — client determined
• Includes a scheduler —
may run on a time
interval or on a
schedule
Auto Fax
• Distributes reformatted documents via fax
• Interface is
$4,995
Module
based on Client- determined business rules
incorporated into the
(e.g. distribution method set in Lawson)
Client's customized
• Interfaces to Client's existing fax system via
print routine
SMTP or API
+ Discounted from
$5,995 list price
Email Forms
• Distributes reformatted documents via email
• Interface is
$3,495
as a PDF
incorporated into the
• Interfaces to Client's SMTP Mail Server
- Client's customized
• Allows for global email setup of subject and
print routine
message line
• Retrieves email
• Incorporates predefined data from the form
address from Lawson
into the email or subject area (e.g. invoice
Tables or stores them
number)
within the Document
Express Database
(determined by client)
• Discounted from
$3,995 list price
Page 12 of 16
Software i
Key Standard Futures ;-���
I'bclusro'ns
;Price
Document
• A link to Document Self- Service is created on
• Includes the DSS Web
$7,995
Self- Service
your Lawson Employee Self- Service (ESS) Web
Server, DSS
Electronic
site or Intranet. The link appears on the ESS
Administrative Tool,
W -2
Page once the employee logs into the Web
and required
site. The employee will re -key in their user
functionality in
name and password when the link is
Document Express W-
accessed. The employee logged into the
2 Print Module
system is only able to access his /her own W -2
+ Interface to Lawson
documents.
PR297 and laser forms
• The Document Self- Service web pages mirror
design, provides W -2C
the Lawson Self- Service look and feel for a
capabilities, Document
transparent flow
History and State,
• The IRS requires employee consent and
Local or Employer
notification to distribute the initial W -2s
copies
electronically. Electronic W -2 Module is IRS-
• Electronic W -2s with
compliant and performs the tracking of
IRS Compliance
consent, revocation of consent, provides the
• Unlimited number of
necessary notices to employees, and a full
retrieval users and
audit trail of all activity (visible only to
document volumes
authorized administrative end users).
• Functionality to format and print W -2
documents
• Supports W -2C options and posting of W -2
history
• Supports email notifications of all posts and
employee actions (authorization, revocation,
and change in email information)
• Inactive employees may be printed or posted
to an alternate web site (client- determined)
• Supports ability to set up messaging forthe
web site using text formatting features
Page 13 of 16
Software ':
Key Standard Features ':
°inclusions
Price '
TurboTax
• Creates file in format required by TurboTax
• Fully integrated with
$2,500
Interface
. If client does not want to send all employee
Document Express
information to TurboTax then a CSV file can
W -2 Module
be used to maintain a list of all employees
• Secure file transfer
who have opted -in or opted -out (client is
responsible for creation of CSV file)
• An additional Document Express account is
then used to create and transmit the file to
TurboTax which only includes the employees
who have opted -in
• For organizations running MFIC's
Document Self- Service Release 5.1 or later,
employers may allow employees to choose
whether they prefer to opt -in or opt -out of
the W -2 data integration with TurboTax
Signature
• Signature Digitization and Encryption Service
• 4 signatures total
$590
Service
Logo Service
• Client to provide company logos in .bmp
• Client to provide
No
format
Charge
Total Software Price
$90,320
Payment Terms: 5096 of software purchase price due at time of purchase. 50% is due 30 days after
software delivery.
Page 14 of 16
Exhibit B to
Software License Agreement Dated as of
Maintenance Fee Schedule
Exhibit B to the Software License Agreement between MHC Software, Inc., 11900 Portland Avenue
South, Burnsville, MN 55337 ( "MHC') and City of Corpus Christi, 1201 Leopard Street, Corpus
Christi, TX, 78401 -2825 ( "Customer ").
The annual maintenance fee is 18% of current list price at the time the maintenance fee is due.
Listed below are the current list prices of the following Software products as of Software
Agreements License Effective date of
Software
Current List Price
Document Express Accounts Payable
$11,995.00
AP161 or AP155 Interface
$1,000.00
Forms Design Accounts Payable Check and Overflow
$500.00
Document Express Payroll
$11,995.00
PR160 PMTOUT
$1,000.00
Forms Design Payroll Check and Direct Deposit Advice
$500.00
Line Item Maintenance Module
$1,495.00
Wire Module
$3,995.00
ACH Module
$3,995.00
Addenda Record (3 Formats)
$7,995.00
ACH Module for Pay Card Processing
$3,995.00
1099 Module
$3,995.00
e -Remit Module
$3,995.00
Positive Pay Module with Automation
$6,995.00
Document Express Forms
$11,995.00
Interfaces (3)
$3,000.00
Forms Design (3)
$1,500.00
Auto Document Express
$0.00
Auto Fax
$5,995.00
email Forms
$3,995.00
Document Self- Service Electronic W -2 Web Delivery w /User Options
$7,995.00
TurboTax Interface
$2,500.00
Total Software Current List Price
$100,430.00
Annual Maintenance Fee 18% of Current List Price
$18,077.40
Page 15 of 16
Exhibit C to
Software License Agreement Dated as of
Implementation and Training Fees Schedule
Exhibit C to the Software License Agreement between MHC Software, Inc., 11900 Portland Avenue
South, Burnsville, MN 55337 ("MHC') and City of Corpus Christi, 1201 Leopard Street, Corpus
Christi, TX, 78401 -2825 ( "Customer ").
Service
Descr ptton .; .
,
Pr ice .,
Software
+ Telephone or Web meeting installation and training
Included
Installation
. Optional on -site installation ( 2 -3 days suggested)
$1,500 /day plus
reasonable travel
expenses
Page 16 of 16
Third Party Responses
City of Corpus Christi, TX - Enterprise Resource Planning System
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Accounts Payable
154
Ability to email Electronic Payment packages
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Accounts Payable
156
Ability to preview and edit Electronic payment packages on screen exactly as
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printed
Accounts Payable
185
Ability for user - defined check formatting.
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MHC Document Express
Accounts Payable
195
Ability to preview check and check stubs before printing and manually add,
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remove, or edit information included on the check stub.
Accounts Payable
198
Ability to print laser checks (including logos) on plain /blank, flexible form paper
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stock (perforated).
Accounts Payable
203
Ability to store an electronic copy of each check.
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MHC Document Express
Accounts Payable
204
Ability of the system to provide for mid -cycle restart of check forms during check
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ru n.
Accounts Payable
90
Ability to scan received invoices centrally and route through workflow to the
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appropriate departments for review and approval with appropriate controls and
security established.
Misc Billing and AR
76
Ability to define an invoice format specific to each bill type without programming
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intervention required.
Misc Billing and AR
77
Ability to define each invoice format to include GL account coding on each line
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item (to assist with the receipting process(.
Misc Billing and AR
78
Ability for the bill print formatting features to be enabled by forms design tools
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not performed through mail merge.
Misc Billing and Aft
92
Ability to bar code invoices and have receipting scanners identify the customer
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account /invoice for applying payments
Misc Billing and AR
103
Ability to develop invoices with multiple pages of detail with the option to
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summarize the charges onto one line item with an attachment.
Misc Billing and AR
105
Ability to e-mail an invoice versus printing and mailing.
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Misc Billing and AR
147
Ability to customize any mailed correspondence, such as letters, Late Payment
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notices and bills.
Purchasing
15
Ability to use a forms designer tool that will allow the Organization to modify a
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standard software purchase order form to customize it to the preferred
Organization format, including logo, signatures, fie €d placement, addition of
standard Organization terms and conditions, etc.
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