Loading...
HomeMy WebLinkAboutC2013-144 - 5/14/2013 - ApprovedEXHIBIT 10 TO THE MASTER CONTRACT 1. Statement of Work This Statement of Work ( "Work Order or SOW ") is subject to all terms and conditions of the Master Contract and Exhibit 5 to the Master Contract, the Software Services Agreement between Infor US Inc. ( "Infor ") and the City of Corpus Christi. TX ( "Licensee" or "City ") (collectively, the "Services Agreement "). All terms of the Services Agreement are incorporated herein by this reference. Capitalized terms not defined in this Work Order are defined in the Services Agreement. In the event of a conflict, the terms of this Work Order control over the terms of the Services Agreement. Z. Project Scope Infor's Services effort for the project described in this SOW is based on information given to Infor by the Licensee and the key assumptions detailed in this SOW. Any additional information or changes to the information provided may require revision of the level of Services effort required to complete the activities, the payment of additional fees by Licensee and is subject to Infor's standard change order process. If the Licensee fails to satisfy stated requisites or assumptions in this SOW, a change in scope, time, and cost may be required and result in a change order. Infor shall provide an ERP System, and has included the Component Systems in the Order Form, necessary to achieve all functionality features identified as "Y" response under the Availability column in Exhibit 11 (Functional and Technical Responses). To receive functionality features identified as "R" or "M" in Exhibit 11, City may request Infor to utilize the Business Progess Development and Report Development service hours.provided in this Exhibit 10, the Statement.of Work ( "SOW "). The City acknowledges and agrees that these hours will be used towards "R" and "M" features that do not require significant modifications to product source code or development of complex interfaces. Once the hours identified in the SOW are used, the City and Infor shall prepare new statement of work or utilize mutually agreed upon change order process to receive additional "R" or "M" functionality features. With regard to any of the functionality features identified as "T" in Exhibit 11, Infor shall identify in the SOW any "T' functionality features to be provided by Infor (or through Infor subcontractor) during the implementation of the ERP system. Any other "T" functionality features that are not identified in the SOW shall be accomplished through separate third party agreements between the City and the third party vendor. 2.1 Proposed Infor Application Landscape Scope Upon completion of this implementation, the products listed below will achieve all functionality features identified as "Y" response under the availability column in Exhibit 11. infor10 CPM Administrator & Developer Micro Focus ServerExpress Compiler (PRODUCTION) Inforl0 CPM Budgeting & Planning Micro Focus ServerExpress Application Runtime (PRODUCTION) Project Accounting BSI TaxFactory* * * ** Grant Management Package Lawson System Foundation - PRODUCTION Financial Procurement Package Infor Workspace Requisition Center Landmark Technology Runtime Infof(US) Inc. 2013 -144 5114113 M2013 -081 3 1 11V>CJCAL.i.+ EXHIBIT 10 TO THE MASTER CONTRACT Mobile Requisitions Workforce Platform - Employee Transaction Manager Supplier Order Management Workforce Platform - Form Builder/Workflow Editor Strategic Sourcing Workforce Platform - Workmail for Corporate Messaging Contract Management Workforce Relief Management Mobile Supply Chain Management Labor Scheduler Infor Process Automation Workforce Time & Attendance - Time & Attendance Smart Office Workforce Time & Attendance - Balances and Accruals Lawson Business Intelligence (CPU Core based) Workforce Absence - Attendance Management Crystal Reports XI Workforce DCS - Software Clock Server Business Objects Xcelsius Engage Workforce Performance - Workforce Performance Premium Suite Lawson Viewpoint Workforce Performance Premium - Query Author Lawson Add -ins for Microsoft Office Workforce Performance Premium - Report Author Lawson QuickStep Government [WINDOWS only] * *' Workforce Platform - Interface APIs HR Platform Interface Global Human Resources Workforce Platform - Interface APIs Authentication (LDAP or NTLM) Talent Acquisition Workforce Platform - Interface APIs Email (Outlook, Notes, or SMTP) Performance Management Workforce Platform - Interface APIs Payroll Learning and Development Workforce Platform - Interface APIs Standard Import/Export Succession Management Workforce Platform - Interface APIs Clock Platform Interface Talent Management Language Pack - US English (en- US) Infor ION CONNECT3P 3rd Party Connectivity Human Resource Management for Talent Management Infor ION PROCESS with Business Vault North American Payroll for Talent Management Hansen 8 — CIS Billing Employee & Manager for Talent Management Hansen 8 — Water Meter Management Mobile Employee Hansen 8 -- Dynamic Portal — Utility Billing Billing Web Services Infor Statement of Work © 2013 2 EXHIBIT 10 TO THE MASTER CONTRACT Infor Application Scope Key Assumptions: (1) 1. For all applications listed above, each will be implemented with the latest generally available Infor or third party supplier software version at the time software delivery. The Licensee intends to implement the Infor solution using industry standard best practices with no changes to the delivered source code. (2) The scope of the Stepwise Government Solution implementation assumes the following: a. Up to Two (2) General Ledger organization will be set up. b. One (1) shared Item Master with multiple stocking /distribution centers. c. General Payroll structure for pay and deduction. (Up to 5,000 W -2's will be issued) d. General Absence Management Plans (Vacation /Annual Leave, Sick and Holiday Personal Leave and additional leave categories and Union leave types as may be mutually agreed upon by the parties). e. Benefits - general Health, Dental, Vision, Disability, Employee /Dependent Life, Defined Benefit/Contribution and Spending Accounts. (Up to sixty (60) benefit program plans are included in the implementation scope) (3) The Infor solution, as delivered, is configured in US currency and English language. (4) There is a single Project Process Team, and the Business Processes and logic will be the same across the Licensee's organization, i.e. there are not multiple process teams implementing different business processes across multiple sites. This would impact the number of prototype versions and time required to define structures, as well as training time, testing time and post go live support. (5) Up to 5,000 active employees will be within scope for the Work Order. Active employees include employees who are paid or maintained for a specific purpose. This includes W2 or 1099 employees. (6) Infor Onboarding Application assumptions are referenced in Appendix A. (7) Infor Timekeeping Application assumptions are referenced in Appendix B. (8) Infor Budget (CPM) Application assumptions are referenced in Appendix C. (9) Infor CIS Utility Billing Application assumptions are referenced in Appendix D. (10) Infor XM Expense Management Application assumptions are referenced in Appendix E (11)3 Party Application service scope and assumptions are referenced in Appendix F. (12) Implementation activities for initial MHC components will be included in the project plan within the first 180 days of the project. 2.2 Or anizational Scope Organizational Scope Project Requisites: 1. The Organizational Scope will be configured to include 1 (one) production database for any Infor application solution product. Multiple staging databases may exist to support project implementation activities such as development, testing and training. 2. Software business process configuration across all entities will be consistent. Infor Statement of Work © 2013 EXHIBIT 10 TO THE MASTER CONTRACT 2.3 Geographic Scope The following Licensee locations are included within the scope of this Project ( "Geographic Scope "). The Project office will be located at: Single location designated by the City of Corpus Christi, prior to project initiation 2.4 Data Migration and Conversion Scope "Data Migration and Conversion" refers to any efforts associated with the analysis, cleansing, loading and reconciling of current or historical data from other systems into Infor systems, whether by manual or programmatic methods. The following sections detail the activities, responsibilities, assumptions, and scope with respect to the data migration and conversion tasks included in this Project. Data Migration and Conversion Scope The Data Migration and Conversions described below are in the scope of the Project ( "Data Migration and Conversion Scope "). Data Migration and Conversion requirements are subject to change following business process survey, design, and prototyping activities. All Services for conversion activities will be provided remotely Infor Statement of Work © 2013 4 i 1 Accounts Payable Checks Check history ot y included. 2 Accounts Payable Invoices All Open 3 Accounts Vendor File (Only vendors with activity within the last 3 Payable full fiscal years.) All Active Vendors Prior fiscal year 4 Budgeting Current adopted budget amounts by line items (go live on start FY) Prior fiscal year 5 Budgeting Current amended budget amounts by line item (go live on start FY) Prior fiscal year 6 Budgeting Current actual amounts by line item (go live on start FY) 7 Budgeting Budget and actual amount by line item for all funds for Prior fiscal year three previous years (go live on start FY) Contract 8 Managem All Open Contracts All Open ent I Contracts Infor Statement of Work © 2013 4 EXHIBIT 10 TO THE MASTER CONTRACT Infor Statement of Work © 2013 5 Asset Master information (e.g. asset number, Fixed description, vehicle number, serial number, acquisition 9 Assets date, accumulated depreciation, year -end value, All Active Assets de reciation account code funding source p g ,purchase order number) 10 Fixed History (Move, Add, Change) Only active assets Assets included 11 General Ledger All chart of account code, account, and descriptions All active accounts General Ending balances for each acct. for the last 3 years with Prior fiscal year 12 Ledger related budget information (go live on start FY) 13 General All detailed transaction data per account and project Prior fiscal year Ledger for one fiscal year prior to fiscal year of conversion (go live on start FY) Human Active employee 14 Resources Human Resources Master Records and current positions 15 Human Certifications Current Resources certifications 16 Human Education Current Resources education 17 Human Employee Requisition &Applicant Records Open Job Resources requisitions Human Active employee 1s Resources Employee Status History and current positions 19 Human Employee yee Training History &Codes Active employee training Human Active employee 20 Re50UCCe5 Position Allocation Information and current positions Human Active employee 21 Resources Position Tables and current positions Inventory Prior fiscal year 22 Managem Transaction Data (5 years) (go live on start ent FY) Misc. 23 Billing and Billing History (1 year) AR 24 Misc. Billing and payment History (1 year) Infor Statement of Work © 2013 5 EXHIBIT 10 TO THE MASTER CONTRACT lnfor Statement of Work O 2013 6 AR 7 Misc. 2 5 Billing and Customer Master Records AR 26 Payroll Accrual Balances Calendar year to date 27 Payroll Accumulators Calendar year to date 28 Payroll Benefits Current benefits 29 Payroll Check History Check history not included 30 Payroll Current Deductions Current deductions 31 Payroll Earnings /Deductions History Deduction history not included Active employee 32 Payroll Personnel Action History and current positions 33 Payroll Time and Attendance History Project 34 and Grant Project /Grant Master File Active projects Accountin and grants g 35 Purchasin Bidders File (complete) Active bidders g Purchasin Open Purchase 36 g Open Purchase Orders Orders and Open Line Items 37 Vendor File (complete) Active vendors gPurchasin 38 Purchasin p_Card Expenditures (5 Years) Utility Active Accounts 39 Billing Active Accounts (All) Only 40 Utility Inactive Accounts (All with debit or credit balance, five Billing years history) Prior fiscal year 41 Utility Final Accounts (All with debit or credit balance, five Billing years history) Prior fiscal year 42 Utility Billing Miscellaneous Notes (All free form notes.) Active Accounts 43 Utility Billing Billing, Payment, Adjustment History (5 years) Prior fiscal year 44 Utility Billing Reading/Consumption Histo ry (5 years) Prior fiscal year 45 Utility Meter Inventory All active lnfor Statement of Work O 2013 6 EXHIBIT 10 TO THE MASTER CONTRACT Data Migration and Conversion Activities The Data Migration and Conversion activities listed below for either Licensee Responsible or Infor Responsible Data Migration and Conversion Scope (as applicable) are within the scope of the Project ( "Data Migration and Conversion Activities "). The Infor consultants will support the Licensee Data Migration and Conversion Activities as defined below. Licensee and Infor Responsible Data Migration and Conversion Scope The Data Migration and Conversion Activities below, for the Licensee Responsible Data Migration and Conversion Scope, are included in the scope of the Project. Training Licensee Infor Infor will train the Licensee's IT The Licensee's conversion personnel in data migration staff on the use of the Infor have the competency and requisite tools Licensee data migration tools. Training skills to be able to understand the Infor attends courses will be delivered as tools and methods. training defined. in the Learning Scope section of this SOW. Extract data from Licensee All activities involved in getting The Licensee has the tools and the legacy data from existing Licensee competency to execute this data applications systems into the appropriate responsibility, data cleansing tools. Conduct data Infor Cross functional workshops to Both Licensee functional and technical migration define the data migration resources participate in the workshops. workshops Licensee process and mapping participates required. Develop Infor A deliverable from the data The Licensee has suitably qualified migration strategy migration workshops. It personnel that have experience and and process Licensee defines how the migration and knowledge of the existing legacy description review conversion process is going to systems. be managed and which Infor personnel will provide knowledge routines will be used. and documentation of Infor data mapping structures, and conversion Data Migration Workshops are tools_ completed by application suite, such as Finance, Procurement, HR, etc. Data Migration Workshops average 1 week for each application suite. Develop data Licensee Data conversion Project plan The Licensee has been trained on the migration 1 containing tasks, duration, Infor applications. conversion plan Infor provides resources, and schedule. The Licensee has validated the legacy advise and Infor will validate the data data to be converted. guidance conversion plan. Infor Statement of Work 9 2013 7 EXHIBIT 14 TO THE MASTER CONTRACT Perform data Licensee All data fields will be reviewed The Licensee will be advised at the cleansing and by the appropriate qualified appropriate time in the Project plan to rationalization lnfor provides Licensee business owner to be able to make good decisions on the advise and ensure that the data is data cleansing requirements. Data guidance accurate and meets the cleansing activity timing will be based business requirements. on the Licensee's understanding of the new application. Document data Licensee Data mapping documents are The Licensee's business analysts have mapping developed to provide the required knowledge of both their requirements Infor provides specifications for field mapping legacy systems and Infor applications advise and and translation from the legacy to perform the required mapping. guidance system (or staging) tables to the Infor tables. Design migration Licensee Technical design documents Completed and approved data mapping 1 conversion for the conversion routines are documents are a required input to this routines Infor provides created based on the data activity. advise and mapping requirements and Changes to the data mapping guidance migration strategy. requirements or migration strategy will impact completed or in process design work. Develop data Licensee Programming and unit testing migration 1 of the migration / conversion conversion Infor provides routines. routines advise and guidance Test load sample Infor Sample tests will be done as There is a test environment for data data early as possible to help migration available with master ensure the end to end process configuration tables set up. is working. Test data within Licensee Process Owners will test the The Process Owners have been critical business critical business processes trained in the Infor application. processes Infor provides using sample data during the advise and Acceptance test. Infor to guidance provide sample test scenarios and test scripts to facilitate. Perform full Licensee All data will be migrated to The testing requirements and process migration ensure performance is will be determined by the test plans. systems test Infor provides measured. advise and guidance Perform live Licensee Live data migration. There is a contingency plan. migration Infor provides advise and guidance Data Migration and Conversion Key Assumptions: 1. Data Migration and Conversion into the Infor system is in a single format from the legacy system. 2. Data Conversions are limited to the requirements defined in this Statement of Work. Any additional requirements will be scoped and estimated separately and are not included in the services estimates in this Statement of Work. 3. 3 (three) data conversion test cycles and 1(one) production data conversion cycle are assumed per Project Stage. If mutually agreed between the Licensee and Infor, additional data conversion cycles may be added. 4. Infor will determine the best approach for loading legacy data into the Infor system. 5. The designated City resources will determine the best source for data elements, if multiple programs store the same data element and /or type of data. Infor Statement of Work © 2013 g EXHIBIT 10 TO THE MASTER CONTRACT 6. 7. The Infor system production database will only be populated with real data from the identified source systems. B. The City is responsible for any data cleansing that may be required to assure the accuracy of data within the source systems. The source systems represent the sources from which the data extraction specialists will extract and load data into the underlying Infor System database. If these sources contain inaccurate data then these data inaccuracies will also exist in the Infor system database. 9. Infor will provide the City with Infor data (flat file) layouts and guidance to map data from the legacy system to Infor. 10. The City is responsible for all manual data entry that may be required to load data from current manual systems. 11. The Infor standard Application Programming Interfaces (APIs) will be used to load data. 12. Code promotion and deployment between environments and product lines is the responsibility of the City and must be performed in a timely manner as agreed to during Project planning. Code promotion and deployment tasks between environments and product lines will be performed by City Administrators or Infor Application Managed Services as directed by the City. 13. The City is responsible for correcting errors in the data reported by the conversion routines. 14. The City is responsible for ensuring that all converted and integrated data is accurate, and will be responsible for data validation efforts associated with all testing. Data Migration and Conversion Project Requisites: 1. Infor data mapping and conversion applications will be used for electronic conversions. 2. The Licensee will manage all Data Migration and Conversion Activities. 3. The Licensee is responsible for correcting errors in the data reported by the conversion routines. 4. The Licensee is responsible for performing manual data entry where required. 5. The Licensee is responsible for ensuring that all converted and integrated data is accurate and is responsible for data validation efforts associated with all testing. 2.5 Development Scope "Development" refers to any efforts associated with building software customizations, interfaces, reports, workflows, alerts, and providing other customized access to Infor application data. Development requires the involvement of skilled resources familiar with the Infor application development or business process management tools. The Infor StepWise methodology is used to manage all Development activities and deliverables. The following sections detail the activities, roles, responsibilities, assumptions, and scope with respect to the Development tasks included in this SOW. Development Assumptions: 1. Performance (volume) testing of Development deliverables is the Licensee's responsibility. 2. The Licensee's Project team is responsible for the preparation of all End User related manuals, documentation, and training for all Development deliverables. Infor provides a basic End User template. The City will provide detail and content for End User related manuals which is specific to the City. 3. The Licensee's Project team has technical knowledge of the existing legacy systems. Any support needed from other company personnel will be available to the Project team in a manner that will not detrimentally impact the Project timeline. Development Project Requisites: 1. Infor will have remote access to the Licensee's network and systems as necessary to support the planned Development activities. 2. The Licensee has licensed the Infor applications required to perform the Development activities. Infor Statement of Work © 2013 9 EXHIBIT 10 TO THE MASTER CONTRACT 3. Code promotion and deployment between environments is the responsibility of the Licensee's directed services or resources and must be performed in a timely manner as agreed to during Project planning. 4. All Development work will be performed on the Licensee's development environment or as mutually specified and agreed with Licensee and Infor. 5. Documentation associated with Development activities will be stored in the Project's Stepwise database; e.g. specifications, test plans, approvals, etc. or in a central document repository as mutually agreed Custornizations "Customizations" refer to the personalization of delivered Infor software objects or the creation of new software objects using the Infor application development tools. No customization or changes to Infor source code are included in the scope of this work order. Interfaces "Interfaces" refer to those objects that allow data to periodically move either into or out of the Infor applications. Interfaces are defined by the business processes they facilitate, the points during those processes where data is exchanged, the frequency the data is exchanged, and the system method by which data is exchanged. Interface Scope The Interfaces identified in Appendix G are within the scope of the Project ( "Interface Scope "), The Licensee will have access to Infor's APIs, application messages, design tools, database templates, and table layouts, subject to the scope of the license agreement. Interface requirements are subject to change following business process survey, design, and prototyping activities. Remote development is assumed for interface activities. City resources will participate in development per identified project participation. Interface requirements will be validated. Interface Activities The Interface activities below, for either Licensee Responsible or Infor Responsible Interface Scope, are included in the scope of the Project (collectively the "Interface Activities "). Infor Responsible Interface Scope The interface Activities below, for the Infor Responsible Interface Scope, are included in the scope of the Project. i , Infor Infor Training as defined in the Learning WNW The Licensee's IT staff has Interface/integration Scope section in this SOW. the competency and requisite tools training skiffs fo understand the tools and methods. Project management Infor Monitor and control interface The responsible resource has development activities. experience in development Operate as the liaison between project management and the functional and technical teams. packaged software Perform quality assurance. implementation. Infor Statement of Work 0 2013 10 EXHIBIT 10 TO THE MASTER CONTRACT Infor Statement of Work © 2013 11 Record and track issues and drive to resolution. Develop functional Licensee Definition and documentation of Infor involves qualified design specification the business processes and Licensee personal that have Infor provides corresponding inputs and outputs experience and knowledge of advise and related to the interface. the Licensee business and guidance existing Licensee systems. Develop technical Infor Creation of a design specification The Licensee has approved design specification documenting how the Licensee the documented interface defined business requirements will business requirements in the be addressed with the specific functional design interface. specification. The technical design will outline Related "to be" business the interface approach, test plan, processes have been defined any specific application setup and application prototyping required, and any anticipated has been completed to the impact on the system to which point where technical Lawson will be interfaced. interface specifications can be defined_ Approve specification Licensee The Licensee will review the The Licensee has understood technical design specification with and signed off on the Infor provides Infor, and agrees that the technical technical design specification. advise and design will correctly deliver the guidance specified functionality. All interface assumptions will be discussed and agreed upon. The Licensee approves by signing the technical design specification document. Develop Infor Interface objects are created A complete and accurate and /or customized according to technical design document the technical design document. has been developed. The Infor technical consult will use Lawson API's, unless otherwise specifically discussed with and approved by the Licensee. Perform unit test Infor Unit testing involves executing the Unit testing is typically unit test specification to confirm performed by the same that the functionality complies with person that develops the the interface specifications. Issues interface. are corrected by the developer. Unit testing does not consider the impact of the interface on any other business processes. Deliver Infor Deliver the system objects All programming required to applicable to the interface to the refit software objects Licensee. previously modified is the Licensee's responsibility. Perform acceptance test Licensee The Licensee performs testing to Acceptance testing of confirm that the interface operates interface is performed in a Infor provides as indicated in the design test environment with advise and specification. Issues are guidance Licensee data representative documented and reported to the of production. Infor Statement of Work © 2013 11 EXHIBIT 10 TO THE MASTER CONTRACT Infor development team for correction. Infor is responsible for issue resolution. The Licensee accepts and signs the release form to move the interface into a production environment once all issues are resolved. Interface Key Assumptions: 1. Interface requirements are subject to change following the Project business process survey, design, and prototyping activities. a. Interfaces are limited to the requirements defined in this Statement of Work 2. Infor and Licensee will mutually agree upon the best approach for the development of all interfaces for which it is responsible into the Infor system. 3. The designated City resources will determine the best source for data elements, if multiple interfaces store the same data element and/or type of data. 4. The designated City resources will identify, capture and collect all business rules that must be applied to data in the extraction, transformation, and loading process. 5. The City is responsible for any data cleansing that may be required to assure the accuracy of data within the source systems. The source systems represent the sources from which the data extraction specialists will extract and load data into the underlying Infor system database. If these sources contain inaccurate data then these data inaccuracies will also exist in the Infor system database. 6. Infor will provide the City with Infor data (flat file) layouts to map data from the legacy system to Infor. 7. The Infor standard APIs will be used to load data. 8. Code promotion and deployment between environments and product lines is the responsibility of the City directed services or resources and must be performed in a timely manner as agreed to during Project planning. 9. The City is responsible for correcting errors in the data reported by the interface routines. 10. The City is responsible for ensuring that all integrated data is accurate, and will be responsible for data validation efforts associated with all testing, 11. Poor data quality includes, but is not limited to, the following examples: certain symbols in alpha or numeric fields, missing data, duplicates of data fields or sets, etc. Interface Project Requisites: I . Infor standard integration tools will be used for interface development. 2. All Infor interface Services cover data directly entering or leaving the Infor database. All interface development to non -Infor software is excluded from scope of this SOW. 3. Infor will utilize global service centers and /or local resources as required for Infor interface activities. Business Process and Report Management Business Process development (workflow) scope and deliverables will be mutually agreed upon, and Infor has included up to 240 hours of Business Process development services for the activities below within the Fixed Fee. Report development scope and deliverables will be mutually agreed upon, and Infor has included up to 500 hours of off shore report development services within the Fixed Fee. The BPRM Activities below, for Licensee Responsible BPRM Scope, are included in the scope of the Project. Infor Statement of Work © 2013 12 EXHIBIT 10 TO THE MASTER CONTRACT Infor business Infor Technical training as defined in the The Licensee's IT staff has the process and Learning section of this SOW. competency and requisite skills report Licensee to understand the tools and management attends training methods. tools training Infor personnel will provide knowledge and documentation of Infor data conversion templates and conversion tools including MS Add -ins. Project Licensee Monitor and control Project activities. The responsible resource has management Operate as the liaison between the experience in report Infor provides functional and technical teams. development project advise and Perform quality assurance. management and packaged guidance . Record and track issues and drive to software implementation. resolution. Develop Licensee Definition and documentation of the The Licensee involves qualified functional design business process and reports personnel that have experience specification l provides management functional and knowledge of the business ad vise and ad requirements. and existing systems. guidance Develop technical Licensee Creation of a technical design The Licensee Process Owner design specification documenting how the has understood and signed off. specification Infor provides Licensee defined business on the functional design a dvise and requirements will be addressed with specification. guidance the Software. Related "to be" business The technical design will outline the processes have been defined data access approach, any specific and application prototyping has application setup required, output been completed to the point specification, and any anticipated that business process and impact on the system. report specifications can be The Infor technical consultant will defined. provide Lawson BPRM software guidance to the Licensee developer.. Approve Licensee The Infor technical consultant will The Licensee IT responsible specification review the design specification with has understood and signed off Infor provides the Licensee. All BPRM design on the technical design adViSe and assumptions will be discussed and specification. guidance agreed upon. The Licensee approves by signing the specification document. Develop Licensee BPRM system objects are created or A complete and accurate customized according to the technical design specification Infor provides technical design document. document has been developed. advise and The Infor technical consult will guidance provide Lawson BPRM application guidance to the Licensee developers. I I I I I Unl4 ��S4 LE C2�1S ee 0 n1l 4esiing involves execu the g nit test 15 (call 9 typ icall y : process management or report to performed by the same person EXHIBIT 10 TO THE MASTER CONTRACT Infor Responsible Business Process and Report Management Scope The BPRM Activities below, for Infor Responsible BPRM Scope, are included in the scope of the Project. Project Infor provides confine that it complies with design that develops the report. 11111111 11 -1 The responsible resource has advise and specifications. Issues are corrected Operate as the liaison between the guidance by the Licensee developer. Unit testing does not consider the impact project management and on any other business processes. Perform quality assurance. packaged software The Infor technical consultant will support the Licensee developers with Lawson BPRM functions subject to the hours in the Project Budget resolution. Section of this SOW. Licensee Deliver Licensee Deliver the system objects All programming required to Infor provides applicable to the process refit software objects previously design advise and management or report to the modified is the Licensee's and knowledge of the business guidance Licensee. responsibility. Perform Licensee The Licensee performs testing to Acceptance testing is acceptance test confirm that the process performed in a test technical Infor provides management or report operates as environment with Licensee data has understood and signed off on indicated in the functional design advise and representative of production. Licensee defined business specification. guidance specification The Licensee is responsible for specification. resolving issues. the Software. Related "to be" business The Infor technical consultant will The technical design will outline the support the Licensee developers with Lawson BPRM issue resolution. and application prototyping has Infor Responsible Business Process and Report Management Scope The BPRM Activities below, for Infor Responsible BPRM Scope, are included in the scope of the Project. Project Infor I - �- 1 Monitor and control Project activities. 11111111 11 -1 The responsible resource has management Operate as the liaison between the experience in report development functional and technical teams. project management and Perform quality assurance. packaged software implementation. Record and track issues and drive to resolution. Develop Licensee Definition and documentation of the The Licensee involves qualified functional business process and reports personnel that have experience design management functional requirements. and knowledge of the business specification and existing systems. Develop Infor Creation of a technical design The Licensee Process Owner technical specification documenting how the has understood and signed off on design Licensee defined business the functional design specification requirements will be addressed with specification. the Software. Related "to be" business The technical design will outline the processes have been defined data access approach, any specific and application prototyping has application setup required, output been completed to the point that specification, and any anticipated business process and report impact on the system. specifications can be defined_ Infor Statement of Work ® 2013 14 EXHIBIT 10 TO THE MASTER CONTRACT Business Process and Report Management Requisites: 1. The Licensee and Infor will utilize standard Infor applications licensed by Licensee to develop BPRM deliverables. There will be no changes to delivered and installed Infor business logic or source code. 2.6 System Administration Scope System Administration Scope "System Administration" refers to the administration and maintenance of the Infor technical environment. Activities include but are not limited to: product line management, user administration, and operations support (collectively the "System Administration Activities "). System Administration Activities The Licensee has requested that Infor provide remote System Administration support (i.e., Infor system administration,) to the Licensee project team for the duration of the Project. Remote support is related to the system administration activities of the Infor environment as listed in the System Administration Activities table below. Infor Statement of Work © 2013 15 The Infor technical consultant will Provide Lawson BPRM software guidance to the Licensee developer. Approve Licensee The Licensee Process Owner will The Licensee IT responsible has specification review the design specification with the understood and signed off on the Licensee IT responsible and Infor. All technical design specification. BPRM design assumptions will be discussed and agreed upon. The Licensee approves by signing the specification document. Develop Infor BPRM system objects are created or A complete and accurate customized according to the technical technical design specification design specification document document has been developed and approved: Unit Test Infor. Unit testing involves executing the Unit testing is typically performed process management or report to by the same person who confirm that it complies with design develops the report. specifications. Issues are corrected by the Infor developer. Unit testing does not consider the impact on any other business processes. Deliver Infor Deliver the system objects applicable Unit testing is documented and to the process management or report has been successfully to the Licensee. completed. Perform Licensee The Licensee performs testing to Acceptance testing is performed acceptance test confirm that the process management in a test environment with or report operates as indicated in the Licensee data that is design functional specification. representative of production data.. Infor is responsible for resolving issues within the developed code. Business Process and Report Management Requisites: 1. The Licensee and Infor will utilize standard Infor applications licensed by Licensee to develop BPRM deliverables. There will be no changes to delivered and installed Infor business logic or source code. 2.6 System Administration Scope System Administration Scope "System Administration" refers to the administration and maintenance of the Infor technical environment. Activities include but are not limited to: product line management, user administration, and operations support (collectively the "System Administration Activities "). System Administration Activities The Licensee has requested that Infor provide remote System Administration support (i.e., Infor system administration,) to the Licensee project team for the duration of the Project. Remote support is related to the system administration activities of the Infor environment as listed in the System Administration Activities table below. Infor Statement of Work © 2013 15 EXHIBIT 110 TO THE MASTER CONTRACT Infor (PM, TPM or System Consultant) and the Licensee Project Managers will coordinate any changes that will affect the environment or application. The following System Administration Activities are included in scope of this Project. User enrollment Licensee Define and administer all Infor has provided Security user accounts. Administration training as defined Infor provides in the Learning Scope section of advise and this SOW. guidance Menu creation 1 Licensee Customization of menus Infor has provided System maintenance and for specific users /user Administration training as defined assignment to user Infor provides groups and roles. in the Learning Scope section of profiles. advise and this SOW. guidance Schedule jobs Licensee The scheduling of batch Infor has provided System Infor provides jobs to run during non- Administration training as defined advise and peak hours. in the Learning Scope section of guidance this SOW. System Administration Assumptions 1. The Licensee is responsible for providing helpdesk services to their end - users. 2. The Licensee's environment is assumed to have 4 instances of the Infor application solution. Responsibilities: Infor and the Licensee will be responsible for the following activities related to System Technology: Infor: 1. Provide advise and guidance to the Licensee for the development of the StepWise deliverables related to the Licensee's IT system administration of the Infor application. Licensee: Will direct services or resources for: I. System Administration related to user security and administration and helpdesk. 2. Activities as defined in Exhibits 7 and 8 to the Master Contract, the Hosting Annual Services Work Order and Hosting One -Time Services Work Order, respectively. 2.7 Pro'ect Learnino Scope Learning Scope The Learning Scope below lists training for the project team and end users (as applicable) that is, included in scope of this Project. Project Team Training Infor Statement of Work © 2013 16 EXHIBIT 10 TO THE MASTER CONTRACT The following project team training is included in scope of this Project. CATEGORY. Application Training > Enterprise Financial Wriagement LMS Code Learriirig Coarse / Product Co ruse / NO"" Uescriptwn Days firs Method g of Attendees QSG Solution Training- Training on the Finance applications 10.5 84 Learning 12 Attendees Enterprise Financial included in the QuickStep for Workshop Max Management Government package. BILL90 Billing, 8.1/3.0 Billing, 9.0 is an 8 -hour course for Project 1 8 Private Lab 12 Attendees Leaders, Customer Service Managers, Max Billing /Credit Managers, AR Supervisors, and MIS. Attendees wil I learn about the invoice life cycle beginning with invoice inception (entry or interface) and ending with the transfer of the invoice to the Accounts Receivable system for payment. ACC Project Accounting, 8.1/9.0 Presents all aspects necessaryto 5 .40 Private Lab 12 Attendees successfully understand, implement, Max and use Lawson Project Accounting, including: account structure, budget process, allocation process, interface with other Lawson applications, and project reporting and analytics. includes hands-on opportunities to use the application. Prerequisite: knowledge of your general €edger structure and project accounting requirements. IMPLGM90 Implement Grant Implement Grant Management, 9.0 is a 5 40 Private Lab 12 Attendees Management, 8.119.0 40-hour course for Implementation Max Managers, Grant Management, and 9.0 End Users. Attendees will learn build and process grant data and reinforce the key implementation considerations using hands -on exercises. AM90 Asset Management, 8.119.0 Asset Management 9.0 is a 24 -hour 3 24 Private Lab 12 Attendees course for Asset Management End Users. Max Attendees will learn system setup, asset additions, adjustments, transfers, disposals, depreciation, as well as additional Asset Management features_ Infor Statement of Work © 2013 17 EXHIBIT 10 TO THE MASTER CONTRACT CATEGORY App&a lionTmiah V >Supply Chain Management UWS Code teaming Course / "M course / Product Desuipticia pays Hrs 1 Method 0 of Attendees CGHRHRM QSG Solution Training- Training on the Supply Chain 8 64 Learning 12 Attendees SupplV Chain Management applications included in theQuickStep Workshop 1 Max Management for Government package. �••��•++•�•• •+ rY••`°' • ° + +rurr +nauomrrtowrcca murxlycrncn[ LMS Cade Learning Course / Product Course / Product DescrWm pays Hrs Method # of Attendees CGHRHRM QSG Solution Training- Training on the Human Capital 10 80 Learning 12Attendees Human Resources applications included in the QuickStep Workshop Max Management for Government package. SLFSRV90 Implement Employee & Implement Employee & Manager Self- S 24 Private Lab 12 Attendees Manager Seff- Service, Service, 9.0 is a 24 -hour course for HR Max TALACQ 8.1/9.0 end -users and implementation leaders. 2 16 Private Lab 12 Attendees Attendees w ill I earn the key concepts Max and procedures for successful implementation and maintenance of Employee and Manager Self-Service. HCM TA HCM Time and Attendance Training on the Human Capital 5 40 12 Attendees application included in the Time and 1 � Learning Workshop Max � Attendance application .+++ nyyuwuVO afamany I-- I W-bon 7um"Llm"agemenr LNIS Code Learning Course / Product Course / Product Description Days Hrs Method it of Attendees CGHRHRM Global Human Resources For clients implementing both LTM and 5 40 Private Lab 12Attendees with Human Resources S3 HRM, this course combines Global Max Human Resources with key HRM Management configuration from the HR and PA applications that impact LTM, TALACQ Talent Acquisition Lawson Talent Acquisition is a 2 -day 2 16 Private Lab 12 Attendees course for Recruiters, Recruiter Max Administrators, and Hiring Managers. Attendees will learn hour to create Talent Acquisition setup data, create and complete job requisitions, and other tasks involved in thestaffing and onboarding process - LEARNDEV Learning and Development Learning and Development is a 2 -day 2 15 Private Lab 12 Attendees Leaming iab course for anyone who wil I Max be using, administering or implementing the too €. Attendees will learn what Learning and Development is, how to configure the system, and how to set up activities, standard costs, development plans, and sessions. PERFMGMT Performance Management Lawson Performance Management is a 1- 1 S Private lab 12 Attendees day instructor -led course for HR Max Administrators, HR Managers, Peformante Management professionals, and the Implementation project team, Attendees will learn how to successfully implement and use Lawson Peformance Management to complete performance appra isa rs- SUCCESSb1GT Succession Management Succession Management is a 1 -day 1 8 Private Lab 12Attendees course for implementation project teams Max and business and support consultants. Attendees will learn how to describe relevant business processes, perform key setup, and utilize the capabilities of Succession Management, Infor Statement of Work © 2013 18 EXHIBIT 10 TO THE MASTER CONTRACT CRTEGORY: Application Training >.IPM> Sudget and Planning I.W Code Learning CaUrse / Product a / Product Aesgilq" Days firs Method # •f Attendees CPM RA CPME Relational This course provides basic application I 8 Private Lab 12 Attendees Administration administration for CPM including Max 9.0 S3 • Introduction, Overview, Navigation •Application Basics • ImportfExport VLSMOSADMIN Smart Office Administration • Formula Builder 1 8 vLab 1 VLINTROUWII Introduction to Microsoft • Loading Data 0.5 4 VLab 1 Addins Upload Wizard • Setting Up Security • Additional Admin Features CPM BUDGET CPM Budgeting for This course provides an overview of the 2 16 Private Lab 12 Attendees Controller /Holder basic functionality o €CPM Max • Introduction • Overview VLINTROQW IZ Introduction to Microsoft • Review & Analysis 0.5 4 vLab 1 Addins Query wizard • Budgeting • Creating a View • Completing the Vievr and Creating Pages o Discussion and Evaluation CPM al o B1/CPM Application Studio This course provides an overview of the 2 16 Private Lab 12 Attendees reporting and BI functionality far CPM: Max • Introduction • Overview o Userinterface • Fixed Reports • Nyperblocks • Lists • Standardizing Reports • Other Reports ...-,. �.. rc�..uum„umuy �a.urvwuaprrrn nunuuntrauorr LMS Code Learning Course / Product Course / Product Description Days Hrs Methad k of Anendees SECURADM90 Lawson Security Lawson Security Administration, 9.0 is a 4 32 Public Lab 1 Administration, 9.0 32 -hour course that prepares customers 9.0 S3 to set up and implement the Lawson role - based, rule -based object- oriented securitysystem in Lawson Security 9.0. VLSMOSADMIN Smart Office Administration Details hove to set up Lawson Smart 1 8 vLab 1 VLINTROUWII Introduction to Microsoft Office; including how to edit the profile, 0.5 4 VLab 1 Addins Upload Wizard edit the settings files and set up exceptions using the Group Policy editor connected to the Active Directory- - wN.0 > „r I uncurl it rc.iurmurxe rmra menr LMS Code Learning Course / Product Course/ Product Description Days Mrs Mettwd # of Attendees LBIFOUND90 Lawson Business Lawson Business Intelligence 3 24 Public Lab 1 Intelligence Foundations, Foundations, 9.0 enables learners to 9.0 S3 develop solutions to operational business intelligence needs with the core, integrated products of Lawson Business Intelligence. VLINTROUWII Introduction to Microsoft Introduction to Microsoft Addins Upload 0.5 4 VLab 1 Addins Upload Wizard Wizard is a 3 -hour course. Attendees will learn how to use the Upload Wizard application within Microsoft Excel to send data from Excel into the Lawson database while enforcing all of Lawson security and business rules. VLINTROQW IZ Introduction to Microsoft Introduction to Microsoft Addins Query 0.5 4 vLab 1 Addins Query wizard Wizard is a 3 -hour Course. Attendees will learn hour to use the Query Wizai i interface within Microsoft Excel to create simple customized repors. Infor Statement of Work O 2013 19 EXHIBIT 10 TO THE MASTER CONTRACT CATEGORY: Business Process Management LMS code Leaming Course / Product Cause / ft*Kt ilesoript;oii . DaYs firs Me%W # of Attehdees IPA Infor Process Automation Process Automation, 4.0 attendees will 5 40 PubNCleb 1 learn how Process Automation fits and Max Online Learning Suite iSCM) within the Lawson System foundation Consulting attendees 9.0 Architecture as well as an overview of Assistance Online Learning Suite (EFM) Process Automation servers and BPM application. MASHUP Mashup Designer An overview of the Mashup Designer 1 2 16 vLab 1 r runt code Learning course / Product Course / Product Description Days Hrs McVW * of Attendees Online Learning Suite (HCM) 53 Human Capital Management Online 8 6: Private Lab 12 Attendees Leaming Suite and Max Online Learning Suite iSCM) 53 Supply Chain Management Online Consulting attendees Learning Suite Assistance Online Learning Suite (EFM) S3 Enterprise Financiai Management Online Learning Suite Online Learning Suite (LSF) S3 System Foundation Online Leaming Suite v..ev vn ..uvyuaa, vets -x w..anr LMS code Learning Course / Product Cause / Product Description Days Hrs Method # of Attendees LA Jump Start The Leaming Accelerator Jump Start is an 8 6: Private Lab 12 Attendees 8 day hands -on course, and includes and Max three days of Leaming Accelerator Consulting attendees Developer toolset training, one day of Assistance best practices, and four days of creating standards and prototyping. rATFrr)RVr Torhnirn! T,­;.. , 4 r.. r rrn - LMS Code Leaming Course / Product Course / Product Description Days Hrs Method Attendees )ON The ION productand 5 40 Learning Maximum administration training is Workshop 12 a 5 day hands-on course, attendees and includes overview of the ION product, administration and toolset training, Learning Project Requisites: 1. Project team and end user training are based on the approach, responsibilities and scope as defined in the Learning Scope section of this SOW. 2. Infor will train the Licensee Project team on how to execute business processes as defined in the Business Process Scope section of this SOW. This training helps allow the Licensee Project team to effectively participate in the prototyping process. Training on lnfor's application solution configuration tools is included for the Licensee Project Team. 3. All project team training is limited to a maximum of twelve (12) Licensee participants. Infor will deliver project team training materials prior to each course for up to twelve (12) participants. 4. Licensee site training, where applicable, will take place at Licensee location identified in Section 3.3. 5. For Licensee site training, the Licensee will provide training accommodations and facilities including at least one computer for every two participants; a computer for the instructor; Infor User Interface loaded on each workstation with access to the Infor Remote Application Server or have downloaded training data onto each workstation; printer access from each workstation; white board with markers; flip -chart with markers; and computer projector. 6. Travel costs for training courses delivered at Infor facilities are not included in this SOW. Learning Project Assumptions: Infor Statement of Work © 2013 20 EXHIBIT 10 TO THE MASTER CONTRACT 1. Learning accelerators provided with the Quickstep solution will be used by the City's project team to learn the solution in advance of the validation workshops. 2. Infor to provide Licensee with training agenda, including anticipated participants, at least 2 weeks in advance of training. 3. All Learning Workshops and Private Labs are held on- premise at Licensee location, 4. All Public Labs are remote. 5. All Virtual Labs are provided on -line. 6. All On -line learning Suites are provided on -line and on- demand. User Adoption Scope "User Adoption" refers to an approach and activities designed to enable users to gain the skills necessary to adopt the new technology into their job processes. Lawson Learning Accelerator is used to capture and maintain the learning content that is designed during the course of the project. Activities may include but are not limited to: planning for user adoption, creating user training material, delivery of user training material, assessment of user adoption and overall user adoption program management. User Adoption Activities The User Adoption activities identified below are within the scope of the Project (collectively the "User Adoption Activities "). The Licensee has elected to assume full responsibility for all user adoption activities. Create User Licensee Perform an analysis of user education The Licensee will complete Adoption needs and objectives to determine an the user adoption planning Plan effective learning strategy for the in -scope worksheets. Infor: Advise Infor applications. The analysis includes a The Licensee will arrange g and Guidance review of existing training plans, meetings during the site visit classification of users, identification of with key stakeholders. geographic disbursement and timeline for training; and meetings with project stakeholders and training team members in order to produce the recommended end user training strategy and approach. Define Licensee The Learning Solution Standards and User Adoption Plan complete. Learning Prototypes document describes the format Learning Accelerator Training Solution and structure of the Licensee's End User Course complete. Standards Infor: Advise learning solution including: and and Guidance the layout and structure of each type of Prototypes learning content designed for classroom delivery • the layout and structure of each type of learning content designed for eLearning delivery StepWise contains a guideline on how to create this document. Infor Statement of Work © 2013 21 i EXHIBIT 10 TO THE MASTER CONTRACT Build Key Licensee Key User Network formation includes: User Adoption Plan complete. User Network 0 communicating to Licensee department managers about the role using the Key User Network brochure Infor: Advise . defining the selection criteria and Guidance notifying selected participants • conducting Key User Network Workshops Design and Licensee The Licensee's user adoption developers User Adoption Plan complete. Develop User will create course materials, grouped by Learning Accelerator Training Training Infor: Advise role, which include: Course complete. Content and Guidance 0 introductory information Learning Solutions Standards • conoeptua[ information and Prototypes document • passive and interactive approved by Licensee. simulations Licensee subject matter • printable job instructions experts from the project team • content specific to the Licensee's will: deployment of Infor • quizzes for certain courses as • provide initial instructions for identified in the User Adoption Plan each task requiring The Licensee is responsible for the creation a training lesson of all user training content. Infor to provide . provide configured Learning Accelerator Templates as part of data in a test or QuickStep content. training database that can be used for screen capture • capture raw simulations • provide contextual and process flow information • participate in the review of training materials Prepare Licensee The Licensee will conduct internal training User Training Content is Licensee of Licensee subject matter experts to deliver developed. Trainers to classroom training to end - users. Lead End User Training Conduct Licensee The Licensee will deliver instructor led System Test complete. Solution training to the Licensee's end users, utilizing User Training Content Training for the material built in the Design and developed. End Users — Development User Training Content Instructor Led deliverable. Training Delivery Deploy Licensee The Licensee will deploy the user training System Test complete, el-earning content through the Learning Accelerator User Training Content Solution Manager or an alternative Learning developed. Training for Infor: Advise Management System. With the User Users and Guidance Adoption Plan as the guide, appropriate training courses and quizzes will be assigned to each end user based on his or her role in the organization. Infor Statement of Work © 2013 22 EXHIBIT 10 TO THE MASTER CONTRACT Measure Licensee Measuring user adoption is accomplished User Training Content User utilizing a User Adoption Assessment which developed. Adoption Infor: Advise is a role -based evaluation that measures and Guidance user knowledge, confidence, and adoption to new work flows using metrics defined in the user adoption plan. The Licensee will define the tools used to perform the assessments, including surveys, quizzes, observations and interviews, and to identify the best practices for collection and evaluation of results. The Licensee gathers the data and analyses the results. User Adoption Assumptions 1. Courses will describe the steps required to use the Lawson application to complete each business process. Any manual processing steps required by the Licensee will not be documented in the courses. The Licensee may choose to add this information themselves. Infor can also provide assistance in this area. 2. Courses will be published for deployment through the Lawson Learning Accelerator Manager or an alternative Learning Management System. Job instructions will be published in print - ready format. User Adoption Project Requisites 1. All user training courses will be held at Licensee facilities, with Licensee responsible for setup of training environment, facilitation of logistics, network requirements and scheduling of rooms and resources. User Adoption Scope User Adoption Assumptions Review for General Assumptions 1. Courses will describe the steps required to use the Lawson application to complete each business process. Any manual processing steps required by the Licensee will not be documented in the courses. The Licensee may choose to add this information themselves. Infor can also provide assistance in this area. 2. Course design will begin after the workflow and configuration for each business process is finalized. Changes in the system configuration after course development begins will increase development time and may require a change order to accommodate. 3. All courses will be developed as specified in the storyboard. The Licensee will designate a responsible and knowledgeable person to sign -off on the storyboard design of each course. Changes to the course that occur after storyboard sign -off will increase development time and may require a change order to accommodate. 4. Courses will be published for deployment through the Lawson Learning Accelerator Manager or an alternative Learning Management System. Job instructions will be published in print - ready format. Printing costs are not included in the proposal cost. 5. Infor will build the foundation of the Key User Network, but the Licensee is responsible for execution of the program. 6. The Soft Skills Training Workshop will be conducted using a standard agenda and courseware. Infor Statement of Work 0 2013 23 EXHIBIT 10 TO THE MASTER CONTRACT 7. Following Train the Trainer workshops, the Licensee participants are then responsible for practicing skills learned and for delivering some or all of the end user training as defined in the User Adoption Plan. User Adoption Project Requisites 1. The Licensee has licensed Learning Accelerator and has participated in the Lawson Learning Accelerator training. 2. Infor will be granted appropriate access to the system to be able to assist with end user training content development and delivery 3. All user training courses will be held at Licensee facilities, with Licensee responsible for setup of training environment, facilitation of logistics, network requirements and scheduling of rooms and resources. 2.8 Go Live Services Scone "Go Live Services" are all the Infor Services required to support the Licensee Go Live and post Go Live for the period of time and applicable application suite(s) described in the table below. "Go Live' is defined as the first time an Infor module in the Infor Application Scope section of this SOW is available to process a Licensee transaction for live production purposes. Go Live Services will terminate under this SOW based on the earlier expiration of a) the table below for the Project Stage, or b) 45 calendar days after the first Go Live day for the Project Stage. Stage 1 Go live support is budgeted for the Infor 11nfor resources are assigned Core Finance first two (2) weeks of live operation he Infor Project and and the first Finance period close. Manager. Support may be Procurement provided either on -site or remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. Infor resource(s) on -site the 1 51 week of go live. Stage 1a, 1b Go live support is budgeted for the Infor Infor resources are assigned SymPro first two (2) weeks of live operation by the Infor Project PCI and the first Finance period close. Manager. Support may be provided either on -site or remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. Infor resource(s) on -site the 1st week of go live. Stage 2 Go live support is budgeted for the Infor Infor resources are assigned Core first two (2) weeks of live operation by the Infor Project HR /Payroll and first two (2) payroll runs Manager. Support may be and assuming biweekly payroll. provided either on -site or Timekeeping remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. Infor resources on -site the Infor Statement of Work © 2013 24 EXHIBIT 10 TO THE MASTER CONTRACT Additional Go Live Services Requisites: 1. If the Licensee is not ready to Go Live upon completion of the Services described in this SOW, additional Services and training may be required ( "Additional Work "). Any Additional Work will be managed by Infor's standard change order process. 2. Licensee will conduct the first month end close during the first week of the month immediately following the Go Live date. Infor Statement of Work © 2013 25 1 S week of go live. Stage 3 Go live support is budgeted for the Infor Infor resources are assigned .HR Talent first two (2) weeks of live operation by the Infor Project Management Manager. Support may be provided either on -site or remotely as -mutually agreed at the discretion of the Licensee and Infor Project Managers. Stage 4 Go live support is budgeted for the Infor Infor resources are assigned Budget and first two (2) weeks of live operation. by the Infor Project Planning Manager. Support may be provided either on -site or remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. Stage 5 Go live support is budgeted for the Infor Infor resources are assigned On- Boarding first (2) weeks of live operation. by the Infor Project Manager. Support may be provided either on -site or remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. tage 6 Go live support is budgeted for the Infor Infor resources are assigned Expense first (2) weeks of live operation. by the Infor Project Management Manager. Support may be provided either on -site or remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. Stage 7 Go live support is budgeted for the Infor Infor resources are assigned CIS Utility first two (2) weeks of live operation by the Infor Project Billing and the generation of the first two (2) Manager. Support may be billing cycles. provided either on -site or remotely as mutually agreed at the discretion of the Licensee and Infor Project Managers. Infor resource(s) on -site the 1 week of go live. Additional Go Live Services Requisites: 1. If the Licensee is not ready to Go Live upon completion of the Services described in this SOW, additional Services and training may be required ( "Additional Work "). Any Additional Work will be managed by Infor's standard change order process. 2. Licensee will conduct the first month end close during the first week of the month immediately following the Go Live date. Infor Statement of Work © 2013 25 EXHIBIT 10 TO THE MASTER CONTRACT 3. The Infor Project Manager will work together with the Licensee Project Manager to develop a joint post Go Live support resource plan. 4. Licensee Process Owners and Key Users will provide first line support to Licensee End Users. 5. Infor consultants will support the Licensee Process Owners and Key Users with resolution of process questions and provide Infor application assistance where required subject to the Go Live consulting hours above. 3. Implementation Strategy The estimated effort for the activities described in this SOW is based on the implementation strategy described in this Section. Infor proposes an estimated project schedule for Licensee as an approximately 26 to 30 month total implementation timeline for all applications being implemented. • Stage 1 for core financials and procurement is proposed approximately for the first 15 months of the overall project. • Stages 1 a, 1 b for SymPro and PC] are proposed approximately as a 3 to 4 month duration deploying during the latter part of core financials. • Stage 2 for Human Capital Management, Payroll and Timekeeping are proposed approximately as a 12 month duration. • Stage 3 Talent Management is proposed approximately as a 9 month duration. • Stage 4: Budgeting and Planning is proposed approximately as a 6 month duration. • Stage 5: On- Boarding is proposed approximately as a 4 month duration. • Stage 6: Expense Management is proposed approximately as a 7 month duration. • Stage 7: CIS Utility Billing is proposed approximately as a 12 month duration. Total project duration is dependent upon the duration of any break the Licensee may elect to take prior to beginning the next stage. Infor assumes an estimated project start date on or about May 6, 2013. This date is negotiable based upon finalization of contracts, City and Infor resource availability, etc. The preliminary timeline is estimated based on the assumed availability and commitment of City resources for the project and support aligning the go -live date for Stage 1 Finance and Procurement with the City's fiscal calendar. The Project start date will be mutually agreed upon by the Licensee and Infor. The following table illustrates the approximate Project timeline that is being assumed for planning purposes. Together the Infor and Licensee Project Managers will develop a mutually defined Project plan to be shared with the Project team during the Project kick -off event. Infor is proposing the preliminary staged project approach below. Infor Statement of Work © 2013 26 EXHIBIT 10 TO THE MASTER CONTRACT Project Stages This Project includes 5 Go Live events, each a "Project Stage ". The following Project Stages are included in the Project. ral Finance and Procurement 15 months SymPro and PCI 4 months 2 Core HR/Payroll and Timekeeping 12 months 3 HR Talent Management 9 months 4 Budgeting and Planning 6 months 5 . On- Boarding 4 months 6 Expense Management 7 months 7 CIS Utility Billing 12 months Implementation Strategy Requisites: 1. Licensee will ensure that all business process requirements are included in the Final Beta Prototype. The Final Beta Prototype is refined to complete the Licensee's configuration, including all processes as listed in the Business Process Scope section of this SOW. During the Project's Establish phase Infor will configure the Infor applications to support the business processes listed in the Business Process Scope section of this SOW. 2. Licensee is responsible for deployment of the Infor applications to all Licensee locations that are not identified as being within the scope of the Project in this SOW. The proposed implementation and Project staging estimates a twenty six (26) to thirty (30) month sequentially phased implementation inclusive of post live support with all products expected to be deployed by the end of month twenty nine (29). Within the thirty (30) month timeline, Infor is assuming several factors, including cooperative teamwork between City executive management, business owners, users and IT, in addition to a major focus on City ownership of data cleansing /conversion, training, organizational change management and testing. These tasks, activities and cooperation must be in place to help reduce risk, ensure a collaborative Project environment and achieve a successful implementation. 4. Project Implementation Methodology The Licensee and Infor mutually agree to utilize the Infor StepWise implementation methodology to manage the Project. 4.1 StepWise Methodology Activities The Lawson StepWise methodology will be used throughout this Project. An overview of the StepWise methodology is presented below. Lawson StepWise Methodology Infor Statement of Work © 2013 27 EXHIBIT 10 TO THE MASTER CONTRACT ',-- As DEFINE ESTABLISH EXECUTE The methodology is divided into three phases (Define, Establish and Execute). Each of these phases is briefly described below. Define Phase The objective of the Define phase is to describe the solution to be implemented and delineate what the project will contain. The Define phase is part of the sales process and its main objectives are to provide consensus on what the solution will offer and how the project will be performed. Establish Phase The objective of the Establish phase is to deliver a solution that has been tested by the Licensee. The solution includes interfaces to internal and external systems, documents, reports, and Licensee enhancements (if any). During this phase the project team builds and refines the solution using a structured, iterative process. Project members are oriented and trained to use the software to help ensure the successful completion of the project. IT activities include installation of hardware and software as well as providing training and support for Licensee IT staff. Execute Phase The objective of the Execute phase is to prepare the solution and the Licensee for a successful go live. During this phase, training for end users is provided. The project is considered officially closed when Infor has fulfilled its contractual obligations as defined in this statement of work. At the conclusion of the project, the Infor Project Manager will transition the Licensee to Infor's support organization to ensure consistency and continuous improvement of the implemented solution. Project Database Infor will establish a project database for project issues and all project documentation, such that it is readily accessible by the project team. This Lotus Notes database will be hosted by Infor. Access to this database for City users will be via an internet browser. The database will be used to: • Enter and track issues • Manage deliverables • Stores StepWise methods and tools • Facilitate team collaboration The project database is used for storing project templates, completed Project Status reports and other project documentation for reference. Infor Statement of Work © 2013 28 Define �> I N Project Management PIOJL'Ct , Processes & Structures0113IIDn . M . 3 Det'ine;�E Change. ab { People 1> Define Estabiish Support : IT Envi onmant IT Environment IT Environment IT Environment , The methodology is divided into three phases (Define, Establish and Execute). Each of these phases is briefly described below. Define Phase The objective of the Define phase is to describe the solution to be implemented and delineate what the project will contain. The Define phase is part of the sales process and its main objectives are to provide consensus on what the solution will offer and how the project will be performed. Establish Phase The objective of the Establish phase is to deliver a solution that has been tested by the Licensee. The solution includes interfaces to internal and external systems, documents, reports, and Licensee enhancements (if any). During this phase the project team builds and refines the solution using a structured, iterative process. Project members are oriented and trained to use the software to help ensure the successful completion of the project. IT activities include installation of hardware and software as well as providing training and support for Licensee IT staff. Execute Phase The objective of the Execute phase is to prepare the solution and the Licensee for a successful go live. During this phase, training for end users is provided. The project is considered officially closed when Infor has fulfilled its contractual obligations as defined in this statement of work. At the conclusion of the project, the Infor Project Manager will transition the Licensee to Infor's support organization to ensure consistency and continuous improvement of the implemented solution. Project Database Infor will establish a project database for project issues and all project documentation, such that it is readily accessible by the project team. This Lotus Notes database will be hosted by Infor. Access to this database for City users will be via an internet browser. The database will be used to: • Enter and track issues • Manage deliverables • Stores StepWise methods and tools • Facilitate team collaboration The project database is used for storing project templates, completed Project Status reports and other project documentation for reference. Infor Statement of Work © 2013 28 EXHIBIT 10 TO THE MASTER CONTRACT Implementation Methodology Requisites: 1. Project transparency and communication channels will help support the success of this Project. Infor assumes a schedule of management meetings with 1) the Licensee Project Steering Committee every month and 2) the Project's management team at least once every week. S. Estimated Project Schedule Infor will develop a detailed Project Plan that details both Infor and Licensee's responsibilities at the start of each Project Stage. The Project Plan for each Stage should be in sufficient detail to specify the conversion, training, testing, acceptance, and live operation activities. Both Infor and Licensee will agree upon a mutually agreeable Project Plan for each Project Stage that will be submitted and approved by Licensee within thirty (30) days of the Effective Date of the Project Stage initiation. In the event Infor is unable to provide the Project Plan within thirty (30) days of the Project Stage initiation, Licensee will have at its option, the ability to terminate the Work Order and obtain all fees paid to Infor for the current Project Stage. The Project Stage Project Plan will also include the criteria by which the software will be tested and accepted by Licensee. Estimated Project Schedule Additional Assumptions: 1. The estimated schedule assumes timely advise, decisions and execution by both Parties. Both Parties will make Project decisions within five (5) business days of an issue being raised to that Party. Delays by either Party can impact the Project schedule and may result in a change order. 2. Both Parties will mutually define the project change control process, approvals and associated documents in conjunction with initial project planning for Stage 1. 3. In order to help meet the scheduled dates for the Project, Infor and Licensee personnel may be required to perform work outside of normal business hours. Estimated Project Schedule Requisites: 1. The Project start date is dependent on Infor's and the Licensee's resource availability and a mutually agreed upon start date. 2. The Licensee has assigned a full time Project Manager who will work with the Infor Project Manager to complete Project planning at the start of the Project. 6. Project Deliverables The Project deliverables listed below ("Deliverables") are included in the scope'of the Project. The Party designated in the "Primary Responsible Party" column has responsibility for all elements of the "Project Deliverable Definition ", except for any element which is explicitly designated in the Project Deliverable Definition column as being the responsibility of the other Party. Any Infor effort requested by the Licensee to complete the Licensee's Deliverable(s) (i.e. Licensee is designated as the "Primary Responsible Party" in the column below for the Deliverable(s)) will be managed by Infor's change order process and will be in addition to the fixed fee. The Deliverable Acceptance Criteria indicates which specific Deliverable Acceptance Criteria will be used during deliverable acceptance. The list of Deliverable Acceptance Criteria is in the Project Budget section of this SOW. Deliverable Acceptance Criteria is only applicable to deliverables where Infor is the Primary Responsible Party. StepWise Establish Phase Infor Statement of Work © 2013 29 EXHIBIT 10 TO THE MASTER CONTRACT nt will Project Report Schedule Initiation d on a schedule in 777m77 this SOW for f discrete activity status and percent completion. The Project Schedule will contain all activities that are required for the Project completion. Any task monitoring tools that are utilized by Infor or by the Licensee (in addition to the Project Schedule), will have their task start and end dates matched with the Project Schedule and will be statused in conjunction with the appropriate activity in the Project Schedule. Assignment of Infor and Licensee Project team members will be at the lowest level of activity definition: Reasonable work estimates will be at the lowest level of activity definition. Project activity relationships (predecessors/ successors) will be defined. Training for Infor technical Infor Infor Learning Plan Infor . Team Project Team training is delivered Environments Training/Work Learning Members - to the Licensee's Established shop Technical Project team as Deliverables defined in the Learning Scope section of this SOW. Initial Project Infor application Project Infor Learning Plan Infor Team Team training is delivered Schedule Training/Work Learning Training - to the Licensee's shop runctional Project team as Deliverables defined in the Learning Scope section of this SOW. Infor Statement of Work © 2013 30 EXHIBIT 10 TO THE MASTER CONTRACT Initial Beta The installed Infor Infor Infor Prototype and Infor Initial Beta Prototype database is Environments Test Plan Configuration Prototype updated with Established Deliverables Licensee data to establish the first Licensee configuration ("Prototype") according to the scope in the Business Process Scope section of this SOW. The Prototype and Test Plan is prepared to specify the initial Licensee testing scope. Initial Beta Infor will train the Project Licensee Prototype and NIA Initial Beta Prototype Licensee's Project Schedule Test Plan Prototype Test Cases team once on how to write test cases. Define and identify Licensee data and test cases required to test the Lawson Initial Beta Prototype. Infor Consultants validate the completeness of the Licensee test cases. Run the test cases and record the test results. Initial Job Infor provides Solution Licensee Prototype and NIA Initial Beta Instructions published Lawson Training for Test Plan Prototype job instructions and Project Team user guides. Members — Initial end user Functional guides describing how to operate the Licensee business processes are tailored by the Licensee Process Owners and Key Users throughout the different Prototype versions. Beta The Prototype is Solution Infor Prototype and Lawson Final Beta Prototype refined to complete Training for Test Plan Configuration Prototype version the Licensee's Project Team Deliverables configuration, Members — including all Functional processes as listed in the Business Infor Statement of Work CO 2013 31 EXHIBIT 10 TO THE MASTER CONTRACT Process Scope section of this SOW, The Prototype and Test Plan is updated to reflect the status of the Lawson Prototype. Beta Define and identify Initial Beta Licensee Prototype and NIA. Final Beta Prototype additional Licensee Prototype Test Plan Prototype Test Cases data and test cases Test Cases version required to test the Lawson Beta Prototype version Infor consultants validate the completeness of the additional Licensee test cases. Run the additional test cases and record the test results. Final Beta The Final Beta Beta Licensee Prototype and Infor Final Beta Prototype Prototype version is Prototype Test Plan Configuration Prototype refined to complete version Deliverables the Licensee's Solution Prototype. Training for The Prototype and Project Team Test Plan is Members — updated to reflect Functional the status of the Lawson Prototype. Final Beta Define and identify Beta Licensee Prototype and NIA Final Beta Prototype additional Licensee Prototype Test Plan Prototype Test Cases data and test cases Test Cases required to test the version Lawson Final Beta Prototype. Infor Consultants validate the completeness of the additional Licensee test cases. Run the additional test cases and record the test results. Approved Infor leads the Final Beta Licensee Prototype NIA Acceptance Solution planning for Prototype Plan and Test Test Acceptance Test Final Beta Acceptance Test Prototype performed Test Cases according to the Infor Statement of Work © 2013 32 EXHIBIT 10 TO THE MASTER CONTRACT scope defined in the Prototype and Test Plan. Approves the Prototype according to the scope defined. in the Prototype and Test Plan. Test cases are completed to record results of testing. Infor will correct identified application configuration issues. Project Infor's Project Project Infor Project Status Infor Written Inclusive in Monitor and status report is Schedule Report Deliverables all Control regularly updated Milestones and distributed. The Project. Schedule is . regularly updated . and distributed. The status of Project consumption of hours of service for Business Process and Report Development. Infor issues are managed. The Project risk register is updated to reflect responses to risk monitoring and control. Updates include: a. results of risk assessme nts and reviews b. results of corrective action taken to control risks Steering Meetings are held Project Licensee Steering NIA Inclusive in Committee to review Schedule Committee all Meetings deliverable Meeting milestones approval, consider Minutes Chan a re uests Infor Statement of Work OO 2013 33 EXHIBIT 10 TO THE MASTER CONTRACT and monitor Project progress. Written Project status report is presented to the Steering Committee. Infor's Project Manager will provide written status input to the Licensee's Project Manager for inclusion in the written Steering Committee status report. Infor presents the Project quality assurance review report to the Steering Committee prior to closing each phase. Steering Committee makes the decision to move forward to Execute phase. Minutes are prepared that document the decisions made during the meeting. Project Risk The Project Risk Project Infor Project-Risk Infor Written. Inclusive in Register Register is created Schedule Plan Deliverables all in the Establish Milestones phase. The Licensee will report risks to the Infor Project Manager for tracking. StepWise Execute Phase Delrverabje D laei<ive n rabte Rru efin ion Detnrera Ib es s I = Doc' Gan o ®eli era I i ane System Test The Licensee leads Approved Licensee System Test NIA System the planning for Solution Plan Test System Test. The test is to secure the system p erformance before . . Infor Statement of Work 0 2013 .. 34 EXHIBIT 90 TO THE MASTER CONTRACT Delnierale Del��rerabl rar is k = o¢ erg "~ o eI i v } � �H�1 ��i+✓ -„ � Y �', �5 �a zy.�� �' Q�� @1iR , it @�� �� r }. � fr- 3 � 6 the End Users start using the system. The test is performed by the Process Owners and Key Users in a controlled IT environment with all migrated 1 converted data. Performance specific test cases are defined and used to support the test. Results are recorded in the systems test cases. Infor will provide Lawson Software guidance for the Licensee's system tuning activities, subject to the hours budgeted for System Technology Services in the Project Budget section of this SOW. Infor will provide Lawson application guidance to the Licensee Process Owners and Key Users, subject to the hours budgeted for StepWise Implementation Services in the Project Budget section of this SOW. Finalized Job End User guides Approved Licensee Learning Plan NIA Production Instructions describing how to Solution Readiness operate the Initial Job Licensee's Instructions processes are finalized and distributed to the End Users. Solution Training to prepare System Test Licensee Learning Plan NIA Production Training for the End Users in Finalized Job Readiness End Users how to manage Instructions their respective functions in the Lawson system. F ale The test is Solution Licensee Full Scale NIA Full Scale p erformed in an Training for Infor Statement of Work © 2013 35 EXHIBIT 10 TO THE MASTER. CONTRACT Delivera[�!e Del}uerabl� �� re • uis� �� os a e�ab "IUI' � �E7e1� esto e g � or IO r 'rifef�a< 4Y: . .2,'' o-7 .. .Sv` F` ?' ..Lew,x.e`.'� z «. ''" sti ''R..•va 5., s;h. ?w.�.er,• Test operational IT End Users Test Plan Test environment using a full operational database. This test is performed by each End User at their normal workplace in order to make the test as close to normal day -to -day operations as possible. Finalized job instructions are used to support the test. The focus is on evaluating the Licensee End User's ability to run the system. After the Full -Scale Test, a formal go /no -go decision is made regarding the Go Live. Infor will provide Lawson application guidance to the Licensee Process Owners and Key Users, subject to the hours budgeted for StepWise Implementation Services in the Project Budget section of this SOW. Infor IT Complete all open Approved Licensee Readiness NIA Production Environment technical activities Solution Assessment Readiness Ready for refated to the IT Checklist Start-up environment before starting up the Infor Products. Complete the technical section of the Readiness Assessment Checklist. Approve that the Infor environments are ready to go into production. Prepare and Infor prepares Full Scale Test Licensee Prepare and NIA Production Go Live readiness Plan Go Live Readiness assessment report Checklist for review by the Infor Statement of Work 0 2013 36 EXHIBIT 10 TO THE MASTER CONTRACT Qelrveral�le Delkv & bleat � � urs E � D �u e , !i e a _ lC+li es o �� Licensee. Infor will provide cut over planning guidance. The cut over tasks for Go Live are defined in the cut over plan and communicated clearly to the Licensee's organization. All cut over tasks in the Cut Over Plan are completed. Go Live End User support is Prepare and Infor Prepare and Infor Written Post Go- Support provided by the Go Live Plan Go Live Deliverables Live Licensee's Project Checklist Support team ( "First Level Support"). Infor provides application support to the Licensee's Project team ( "Second Level Support') as defined in the Go Live Services Scope section of this SOW. All Infor Software issues are managed by Infor. Project Infor's Project Project Infor Project Status Infor Written Inclusive Monitor and status report is Schedule Report Deliverables in all Control regularly updated Milestones and distributed. The Project Schedule is regularly updated and distributed. Lawson issues are managed. The Project Risk Register is updated to reflect responses to risk monitoring and control. Updates include: a. Results of risk assessme nts and reviews. b. Results of corrective Infor Statement of Work 0 2013 37 EXHIBIT 10 TO THE MASTER CONTRACT Delrverabte Dehver�abte�'.� Defin�tiora����� c t. '- 4 t�v Pre • s' elr era �� �Kdh3`S."S'� i Y Y S� h9 4 XT s oeu a �` 'fin 5 w ���re �, =_elp' e�pa t � C ns�e ` �� �° r+`'. .� � one�� w � � � ';t 4 action taken to control risks. Project Project evaluation Prepare and Infor Project Infor Written Inclusive Closing report is completed Go Live. Closing Deliverables in all and reviewed with Meeting Milestones Licensee. Minutes The Project is formally closed and handed over to the Infor Xtreme Support organization. Project Deliverables Requisites: 1. StepWise templates will be utilized for the Project Deliverables defined above in this Section. 2. Prerequisite Deliverables must be completed before work can begin on the applicable Project Deliverable. 3. Final Project Deliverables where Infor is Primary Responsible Party will be reviewed and approved by the Licensee within five (5) working days of publication. 4. Where Infor is the Primary Responsible Party, Licensee will provide Infor with guidance and assistance upon reasonable request by Infor 6.1 Acceptance Acceptance Procedures For purposes of acceptance of each Stage of the Project (or portions thereof), the parties intend to use the following staged acceptance procedure. All timeframes specified in the following procedures may be overridden by the Project Schedule. A. Written Deliverable: Infor may submit interim drafts (stamped, noted or otherwise clearly marked "Draft ") of a written deliverable to Licensee for review. Licensee agrees to review and provide comments to Vendor on each interim draft within five (5) Business Days after receiving it from Infor. Licensee will have the opportunity to review the written deliverable for an acceptance period of five (5) Business Days after delivery of the final version (stamped, noted or otherwise clearly marked "Final Draft" of the written deliverable (the "Acceptance Period "). Licensee agrees to notify Infor in writing by then end of the Acceptance Period either stating that the written deliverable is accepted in the form delivered by Infor or describing in reasonable detail any substantive deficiencies from the applicable Deliverable Acceptance Criteria set forth in the Project Budget section below that must be corrected prior to acceptance of the written deliverable. If Infor does not receive any such deficiency notice from Licensee by the end of the Acceptance Period, the written deliverable will be deemed to be accepted and an approved document marked "Approved" and dated will be provided to Licensee. If Licensee delivers to Infor a timely notice of deficiencies and the items specified in the notice are deficiencies, Infor will promptly correct the described deficiencies and return to Licensee for Acceptance. Licensee will not unreasonably withhold, delay or condition its approval of a final written deliverable. Licensee and Infor agree review and acceptance dates may be extended with mutual agreement of both parties. Infor Statement of Work © 2013 38 EXHIBIT 10 TO THE MASTER CONTRACT Infor is responsible for tracking status of each deliverable including but not limited to the date in which it was submitted to the Licensee and date returned. B. Software Deliverable: A "Software Deliverable" means a Deliverable that is delivered to Licensee under this SOW as a result of a development activity and associated hours of effort set forth in Section 3.6 Development Scope, heading: Interfaces, Business Process and Report Management above. Acceptance testing is an iterative process designed to determine whether the Software Deliverable performs the functions described in its approved Specifications and to discover and remove material defects through repeated testing cycles. Infor will work with Licensee and make a good faith effort to develop a test plan with the requisite details, understanding the level of detail required may change depending on the complexity of the requested software deliverable and to test each software deliverable (the "Acceptance Tests" or "Acceptance Testing "). 1. The "Acceptance Test Period" for each Software Deliverable will be thirty (30) Business Days unless an alternate time is mutually agreed upon between Infor and licensee. The Acceptance Test Period for each Software Deliverable will start within five (5) Business Days, unless an alternate start date is mutually agreed upon by Infor and Licensee, after the Software Deliverable is made available to Licensee for testing, and Infor has notified Licensee of such availability. Infor will not be obligated to deliver a Software Deliverable to licensee until Licensee demonstrates the readiness of the target technical platform and environment. 2. If Licensee determines during the Acceptance Test Period that the Software Deliverable contains a material defect, Licensee will promptly send Infor a written notice reporting the alleged material defect describing it to Infor in sufficient detail reasonably necessary for Infor to recreate it. If Infor is able to replicate the alleged defect, which is a material defect from the Specifications, then Infor will modify the Software Deliverable to remove the reported material defect and will provide the modifications to Licensee for retesting. Licensee will then re -test the modified portions of the Software Deliverable promptly after receiving the modifications from Infor. In such a case, Infor and Licensee will mutually agree upon an updated Acceptance Test Period. 2. By the end of the Acceptance Testing Period, Licensee will provide Infor with a final written list reporting any outstanding material defects (the "Punch List "). Licensee will have ten (10) Business Days after the receipt of the modifications to re -test the modified Software Deliverable to confirm that the material defects that were reported on the Punch List have been removed. If any material defects that were reported on the Punch List have not been removed, Licensee will provide Infor with written notification by the end of the retesting period reporting any such material defects. In such event, the procedures set forth in this Section 6.1.13 will be repeated for the remaining material defects on the Punch List. A reported defect will not be considered a "material defect" for acceptance testing purposes if Infor is unable to replicate such defect, using Infor's commercially reasonable efforts. 3. Infor and Licensee each agrees to work diligently to achieve acceptance of Software Deliverable at the earliest possible date. C. "User Acceptance Testing" shall mean testing of each Project Stage using the process defined under Section 6.1.13 above; provided, however, the Acceptance Test Period will be thirty (30) calendar days unless otherwise mutually agreed. D. "Conditional Acceptance" will occur upon the earlier of correction of reported material defects as part of User Acceptance Testing of the Project Stage, or Go -Live of the Project Stage. There will be a Conditional Acceptance for each Project Stage; Conditional Acceptance after the final Project Stage constitutes Conditional Acceptance of the entire Solution. Unless the Project Schedule determines otherwise, the Acceptance Test Period for User Acceptance Testing will be thirty (30) calendar days, Vendor and Client will work diligently to put the Project Stage into Go Live operations. E. "Final Acceptance" involves use of the component systems within the SOW in totality in production operations for a period of sixty (60) calendar days, starting with Go-Live or Conditional Acceptance of the last Project Stage. It will include use of the Project Stages and/or the system previously tested and conditionally accepted. If after sixty (60) calendar days the solution performs without any Priority 1 Defects, the Licensee and Infor will both issue and execute a "Final Acceptance" of the last Project Stage. A Priority 1 Defect shall occur when Licensee's production system, database or component system is inoperable, a major application failure has occurred, and business processes are halted. There is no workaround available . The 60 -day time frame for Final Acceptance will stop if Priority 1 Infor Statement of Work © 2013 39 EXHIBIT 10 TO THE MASTER CONTRACT Defects are found during production use and prevent further production use of the Products in that Project Stage. The Final Acceptance process will resume on the date the Priority 1 Defect is confirmed as fixed and will continue for the remainder of the 60 -day time frame. Infor will promptly address any other material defects reported to Infor during 60 -day time frame, but those defects will not stop the 60 day time frame. There will be a Final Acceptance for each Project Stage; Final Acceptance after the final Project Stage constitutes Final Acceptance of the entire Solution. Project Final Acceptance The system proposed shall be defined to be finally accepted by Licensee after training, and successful completion of the following performance examinations: system functional competence examination, approval of training and system documentation. "Successful completion" as used in this Section means that the deliverables perform materially and substantially in accordance with the acceptance criteria for those deliverables, as set forth herein. The Project Steering Committee as defined during the Project shall be the judge of whether all conditions for final acceptance criteria have been met. Infor and the Licensee will agree in writing to the status of all Infor Deliverables prior to completion of Project Final Acceptance. Deliverables not accepted will be either (1)agreed to as not necessary for completion of the Project Final Acceptance, or (2) agreed to as requiring either completion by Infor and review and acceptance by the Licensee, or just review and acceptance by the Licensee, as applicable. Deliverables requiring further action will be actioned and statused appropriately prior to the Project Final Acceptance being completed. Project Organization Requisites: Review and move to general assumptions 1. Licensee will assigned resources to the Project in accordance with roles mutually defined during Project initiation. The positions, considered the "Licensee Core Team ", include technical resources from the Licensee's Information Technology organization, and functional resources from the appropriate Licensee business organizations. 2. Licensee resources assigned to the Project will be thoroughly knowledgeable about the current business practices in their respective areas and capable of performing their appropriate Project roles as mutually defined during Project initiation. 3. Resources will be assigned to the Project in accordance with the requirements outlined above. Any anticipated changes to the Project Organization must be communicated to the Steering Committee within five (5) working days. The Steering Committee will evaluate the impact of any core team replacement on the Project's schedule and cost. 4. Any support from other Licensee personnel and resources, or personnel and resources from third parties retained by the Licensee, will be available to the Project team as needed according to the Project Schedule (infrastructure, network, desktop support, web -based programming) when required and will not detrimentally impact the Project timeline. 7.0 Project Budget 7.1 Fees for th e Fixed Fee Services Infor agrees to provide Licensee the Services in the scope of this SOW for which Infor is identified as the responsible Party ( "Fixed Fee Services ") for a total fixed fee in the amount of $4,073,421.00, (USD) ( "Fixed Fee "). Fixed Fee Services shall be invoiced by Infor based upon the milestone payment schedule in Section 7.3 below. Reasonable travel, living and other out -of- pocket expenses incurred are included in the milestone payment schedule in Section 7.3. All payments are due 30 days from the invoice date. Licensee acknowledges and agrees that the Fixed Fee does not include: (0 any out of scope items not specifically identified herein, including those out of scope items listed in the "Project Exclusions" Infor Statement of Work © 2013 4.0 EXHIBIT 10 TO THE MASTER CONTRACT section of this SOW or otherwise any variations from the Scope of the Services to be provided. By the end of second prototype for each Project Stage, Licensee will provide Infor a prioritized list of out of scope items for evaluation. Infor will complete evaluation of the prioritized out of scope items and provide a quote of services and, if applicable, product solutions, to the Licensee. Out of scope items will be governed by the project change control process; (ii) travel time and travel and living expenses and applicable hourly overtime rates/fees applicable to "After Hours" or "Weekend Work'; (iii) any additional services or charges caused by any delays, equipment failures, data problems or otherwise any other impediments or disruptions of Infor's ability to timely and cost effectively deliver the Services, which are caused by Licensee, its employees and/or its third party agents or contractors, (iv) taxes, and /or (v) Additional Project Services Fees. Travel time and travel and living expenses will be billed and paid as otherwise set forth in this SOW, and all such additional services will be provided on a time and materials basis at fees and rates to be separately agreed upon pursuant to the party's execution of either a separate SOW or a written amendment to this SOW documenting the additional Services to be provided and the associated additional fees. 7.2 Additional Project Services If changes or additions to scope defined within this agreement arise, the Infor Project Manager or Licensee Project manager will follow the mutually defined project change request and control procedure to have the to seek authorization for Additional Project Service funds to pay for these items. Any use of these funds will be subject to joint agreement and official sign off by both project managers and execution of a change order or Service Work Order. Billing for Additional Project Services will be performed outside of the milestone payment schedule in this section. Infor shall provide the Licensee the Additional Project Services on a time and materials basis at the Service Fee Rates listed below for twenty -four (24) months from the execution date of this SOW. Billable hours not covered under the fixed fee agreement will be invoiced in accordance with the Additional Project Services Rate Card. Reasonable travel, living and other out -of- pocket expenses incurred in providing these Services ( "collectively, the "Additional Services Other Expenses") shall be invoiced by Infor as such Additional Services Other Expenses are incurred. Additional Project Services shall be invoiced by Infor monthly on a time and materials basis. Additional Services Other Expenses shall be invoiced by Infor as such Additional Services Other Expenses are incurred. Minimum time increment billed will be thirty (30) minutes. Additional Project Services Rate Card Infor. Additionah Profeet.Services Hourly Service Fee Rate - Application Consultant $208.00 Learning Consultant $208.00 Project Manager $225.00 Technical Consultant $208.00 Remote Developer $70.00 * Requires that the Licensee provide, at its expense, training facilities equivalent to Infor's training facilities. ** Requires that the Licensee pay its own travel and living expenses when attending training, * ** Service Rates will not be increased for a period of three (3) years from the date of this Statement of Work * Service Rates do not include travel and expense. Infor Statement of Work © 2013 41 EXHIBIT 10 TO THE MASTER CONTRACT 7.3 Payment Milestones 7.3.1 The Payment Milestone Table by Project Stage is identified in Appendix H. 7.4 Payment and Milestone Acceptance Payment Milestone Acceptance Upon completion of a Payment Milestone set forth above, Licensee shall have the right to review the Milestone provided by Infor to Licensee under this SOW, pursuant to the StepWise methodology and the Deliverable Acceptance Criteria below. For each Payment Milestone, there is a corresponding Holdback Amount as identified in Appendix H. Upon acceptance of all previous Payment Milestones within each Stage, Infor will issue an invoice for the Holdback Amount for that Stage. Acceptance of a Payment Milestone constitutes authorization for payment of the applicable Payment Milestone Amount. Infor will present the Licensee with an invoice for a Payment Milestone Amount upon acceptance of that Payment Milestone for which payment is due within thirty (30) days of the invoice date. Should a Payment Milestone not be completed in accordance with the Payment Milestone Table due to delay or fault of both Parties, or due to a force majeure event, the Licensee Project Manager and Infor Project Manager will (1) create a mutually acceptable plan to help get the Project on schedule, and (2) extend the Payment Milestone schedule by an appropriate time period to account for the delay. In the event that completion of a Payment Milestone or an Infor Deliverable is delayed or terminated due to Licensee caused issues, Licensee shall pay Infor for the Services provided by Infor for that Payment Milestone or Infor Deliverable upon request by Infor. Deliverable Acceptance Criteria Project Schedule The project schedule will contain all the activities required to complete the project. • Reasonable work estimates will be used at the lowest level of activities defined. • Activity dependencies will be established (predecessors/successors). • Infor and Licensee resources will be assigned at the lowest level of activities defined. Infor Written 0 The requirements of the Infor Deliverable are met as stated in the completion Deliverables criteria in Section 6.1.b of the SOW. a The Infor Deliverable complies with the Infor format using the Infor standard templates. • The Infor Deliverable is consistent with other Infor Deliverables already approved. a The Infor Deliverable meets the general review criteria (e.g., pages numbered, free of formatting and spelling errors, clearly written, no incomplete sections, etc.). • Procedures /documentation for the Infor Deliverables comply with the technical /business system design. Infor Technical 0 Technical designs and all related Infor Deliverables are in oompliance with the Deliverables Functional Design Specification. • All Development meets the Technical Design Specifications, is complete and is free of material errors. Infor TrainingWorkshop 0 Licensee participant surveys are completed and returned by class /workshop Deliverables participants. • A follow -up plan based upon participant feedback is created by the Infor and Licensee Project Managers and submitted to Infor and the Licensee's Steerin Infor Statement of Work © 2013 42 EXHIBIT 10 TO THE MASTER CONTRACT 7PrpjecdtScheduIe 0 The project schedule will contain all the activities required to complete the project. • Reasonable work estimates will be used at the lowest level of activities defined. • Activity dependencies will be established (predecessors/successors). Infbr and Licensee resources will be assigned at the lowest level of activities defined. Committee for approval. Infor Installation Completed installation exit document approved by Licensee. Deliverables Infor Testing • Prototype Tests have been executed per the Prototype and Test Plan in compliance with Deliverables the StepWise methodology and processes. . • Test results have been documented for all tested functionality. • Test results are free of Critical or High priority errors.. Infor Configuration • System configuration is complete per the application configuration documentation. Deliverables 8.0 Project Qualitv Testin There are four defined StepWise test activities during the Project: (1) prototype tests; (2) acceptance test(s), which are part of the Approved Solution deliverable in the Establish phase; (3) System Test(s) and (4) Full Scale Test(s), which are deliverables in the Execute phase (each a "Stepwise Test "). Test Guidelines The following test guidelines apply to all StepWise Tests: • The Licensee Project Manager and Infor Project Manager work together with the Process Owners and IT Responsible to plan the StepWise Test activities. • Test plan, logistics, and procedures are distributed to Project team members. • The IT environment is prepared and validated prior to start of each StepWise Test. • Written test cases are'distributed to designated testers together with applicable job instructions prior to start of each StepWise Test. • A test coordinator is assigned to organize the StepWise Test and verify that procedures are properly followed. • Licensee senior management ensures that the priority of testing is high.. • Issues identified during the StepWise Tests are classified according to the categories below and registered in the StepWise Project database. • Critical: Functionality for time- critical major business process not available. No acceptable alternative method exists. • High: Functionality for major business process not available. Not a time - critical case or an acceptable alternative method exists. • Medium: Normal case processing o Low: Cases allowing for longer -term resolution • StepWise Tests are passed if no Critical issues are found ( "Passed "). If the StepWise Test is not Passed, Infor and the Licensee shall jointly agree on an action plan to take corrective measures and implement a test of the functions in question. If the StepWise Test is Passed Infor Statement of Work O 2013 43 EXHIBIT 10 TO THE MASTER CONTRACT but High or Medium issues are registered, Infor and the Licensee shall jointly agree on an action plan to take corrective measures. • StepWise Test evaluation is conducted upon completion of each Stepwise Test activity. Results of StepWise Tests are reported to the Steering Committee. StepWise Prototype Test The following test guidelines apply to the StepWise Prototype Test activity: • The scope of StepWise Prototype Test is validation of the configured business processes listed in the Business Process Scope section of this SOW. • Licensee data used for StepWise Prototype Tests is a subset of key Licensee data either pre - populated or manually entered. • Licensee Key Users execute the tests and record results in the test cases. • Licensee Process Owners validate the StepWise Prototype Test results. • StepWise Prototype Test results are recorded in the Prototype and Test Plan. StepWise Acceptance Test The following test guidelines apply to the StepWise Acceptance Test activity: • The scope of StepWise Acceptance Test is validation and approval of the configured solution defined in the Project Scope section of this SOW, including all in scope Development identified in this SOW. • Licensee data used for StepWise Acceptance Test is migrated / converted from the Licensee's legacy system. • Licensee Key Users execute the StepWise Acceptance Test and record results in the test cases. • Licensee Process Owners validate the StepWise Acceptance Test results. • StepWise Acceptance Test results are recorded in the Prototype and Test Plan. StepWise System Test The following test guidelines apply to the StepWise System Test activity: • The scope of StepWise System Tests is validation of the Licensee's IT environment performance defined in the System Technology Scope section of this SOW. • Licensee data used for StepWise System Tests is migrated / converted from the Licensee's legacy system. • Licensee Key Users execute the StepWise System Test and record results in the test cases. • Licensee Process Owners validate the StepWise System Test results. • StepWise System Test results are recorded in the System Test Plan. StepWise Full Scale Test The following test guidelines apply to the StepWise Full Scale Test activity. • The scope of StepWise Full Scale Test is validation of the Licensee's organization readiness to Go Live. • Licensee data used for StepWise Full Scale Test is migrated / converted from the Licensee's legacy system. • Licensee End Users execute the StepWise Full Scale Test and record results in the test cases. • Licensee Process Owners and Key Users validate the StepWise Full Scale Test results. • Test results are recorded in the Full Scale Test Plan. Infor Statement of Work © 2013 44 EXHIBIT 10 TO THE MASTER CONTRACT Project Quality Strategy Requisites: 1. Written test cases are prepared in advance of the test. 2. Test results are recorded in test cases during testing activities. 3. The Licensee is responsible for testing dependence on third party resources and software which has not been supplied by Infor. 4. The Licensee is responsible for all issues caused by any third party resources and software which has not been supplied by Infor. 5. Infor will validate the Infor configuration prior to each test. The Licensee database must be available for Infor validation no less than five (5) working days prior to the commencement of each test. Infor Statement of Work 0 2013 45 EXHIBIT 10 TO THE MASTER CONTRACT 9. Commercial Terms Any delays or changes caused by Licensee, Licensee's employees, equipment, contractors or vendors may require an extension in the estimated Project schedule and /or may cause an increase in the estimated Service hours or estimated fees described in this SOW, including without limitation delays or changes due to the following: (a) a material change to or deficiency in the information which the Licensee has supplied to Infor; (b) a failure by the Licensee or vendors to perform any of their respective responsibilities under this SOW; (c) an unanticipated event that materially changes the service needs or requirements of the Licensee; (d) circumstances beyond the reasonable control of either Infor or Licensee, acts of God or other force majeure event; or (e) a change in law. If Licensee requires that any person render Services at Licensee's site for more than 12 consecutive months: (a) Internal Revenue Code (IRC) §162 will classify all of that person's Services as an indefinite work assignment ( "IWA "), (b) beginning with the thirteenth consecutive month of work at the Licensee's site, all of that person's reimbursed business expenses, including travel, lodging, meals and car rental, must be treated as taxable personal income to that person under IRC §162, (c) Infor will include these reimbursed expenses in the person's taxable compensation, and will increase that person's compensation to cover those taxes and the personal income and withholding taxes on that increase and (d) Licensee shall reimburse Infor for the entire amount of that increase. 10. General Project Requisites The following general Project requisites apply during this Project: 1. Infor will have remote access to the Licensee network and systems as necessary to support the activities within the Project plan. 2. All Infor and Licensee Project team members will utilize an Infor Project StepWise database provided by Infor to register Project issues and store Project Deliverables. 3. The Licensee will provide appropriate office facilities to all full -time and part -time team members assigned to the Project team as may be required from time to time. This includes, but is not limited to, office space, work desks, networked computers, Microsoft Office productivity tools, team meeting rooms, networked printers, photocopier, telephones, stationery, whiteboards, internet, and VPN connection and other required resources in order to facilitate the effectiveness of the Project team. 4. Infor's personnel will have access to the office facilities at all times, as dictated by Licensee's reasonable security restrictions. 5. Infor and Licensee agree that both parties shall have the right to request removal any Licensee or Infor Project staff member engaged in improper conduct. Both parties will use commercially reasonable efforts to replace personnel removed from the project, but cannot make any guarantee on timing if personnel are removed at the request of the other party. Both Infor and Licensee will provide written notification of any key project resource changes. 6. Licensee will remain current on all available Maintenance throughout the duration of the Project. 7. The Licensee has participated in the Infor Administration and Security training as identified in the Learning Scope Section of this SOW. 8. Infor will be granted appropriate access to the system to be able to support the Licensee's solution. 11. Closing Definition The Project described in this SOW will be closed (the "Closing Date ") upon completion of the earlier of the following conditions: (1) the first Steering Committee meeting after the Final Go Live Date (if there are multiple Stages), which will be held within 45 days of the Final Go Live Date, provided that all of the following conditions are met in Section 1(a) — 1(c) below: Infor Statement of Work © 2013 46 EXHIBIT 10 TO THE MASTER CONTRACT a. Support, Delivery and the Licensee have completed a meeting to introduce the Licensee to the Infor Xtreme Support team and to the procedures required to access and receive paid Maintenance, b. There are no open Critical Issues (as defined below) assigned to Infor, and c. The Final Acceptance criteria for all Stages have been met, or (2) If the Steering Committee does not meet within 45 days of the Final Go Live Date and the conditions in 1a, 1b and 1c above are met, the Project is deemed to be closed, unless both Parties agree in writing to extend the Closing Date, or (3) If the conditions in 1 a, 1 b and 1 c above are met and the Licensee Steering Committee agrees in writing to deem the Project to be closed immediately A "Critical Issue" is a condition where Infor Software functionality for a time - critical major business process in the scope of this SOW is not available for use and no acceptable alternative method to complete the business process exists for the Licensee. The "Final Go Live Date" means the first date when all in -scope Infor applications within all Stages of the Implementation Strategy (subject to approved change orders) are available to process a Licensee transaction for production purposes. Infor Statement of Work 0 2013 47 EXHIBIT 10 TO THE MASTER CONTRACT Appendix A: Infor Onboarding Assumptions Following are details of Infor's standard onboarding functionality along with details outlining the scope of services and assumptions for this implementation: Feature Product Des¢r�ptron Customer Spec!�cSrope Employee Types Please provide details surrounding # of Employees Implemented: 5000 the number of employees being implemented, along with employee Classes of Employees: classes, and locations included in this Active employees implementation. Locations: US Only Site Structure Infor's onboarding solution is English site structure is included. delivered on an English framework, meaning all functionality, workflows, notifications, navigation, content and other features are presented in US English. Other languages are currently not supported. Branding Customer specific branding colors Branding is included. and logo can be applied to the tour framework as well as correspondence, in accordance with Up to two (2) design review sessions Infor's branding guidelines. of the branding are included. Fallowing design lockdown and signofF by customer, branding The splash landing page along with changes may result in additional fees socialization tour steps can include and/or impact the target go live. logos, graphics and color schemes. SmartForms can include section header banners and supporting background color, a customer supplied image, or no banner at all. Up to one (1) corporate logo to the header is included. Up to one (1) color for each element on the website is included as follows: Primary, secondary, accent, text and link. Landing Page The landing page, with a number of The splash landing page is included. layout options from which to select, provides a statement or welcome from the head of the organization and a link to the onboarding tour. This is the page where all new hires land when first logging into the system. Infor's onboarding product includes one splash landing page. Durin the define phase of the Infor Statement of Work © 2013 48 EXHIBIT 10 TO THE MASTER CONTRACT Fire implementation, the customer will determine the trigger for when each of the onboarding process tours are to appear on this splash landing. page. Process Tours Tours are the mechanism which guide Up to one (1) onboarding process the new hire through the onboarding tour is included. process -from the welcome message through the completion of required HR documents and learning about benefits. The layout of tour step pages follows a SaaS configured standard. Tour steps are comprised of either content, pre - delivered standard forms, or custom forms. Specific tour steps presented to new hires will be governed by the Onboarding rules engine, meaning each tour step can. be filtered for appropriate new hire populations (if group rules are purchased). At the completion of a tour (when the new hire clicks the Complete button), the tours will be locked. This prevents a new hire from returning to the tour and altering data after the original data has been reviewed, approved and exported. This product does not include managing internal transfers, promotions, or any other crossboarding activity, and does not manage activities for regular employees. Managing rehires with the same User ID is subject to change control. Content Steps Process tours can include content Up to ten (10) unfiltered, total content steps, providing the new hire with I acknowledgement tour steps are socialization information about the included. company. Examples include company mission statement, policies, URLs to third party vendors and security information. There are a number of available content tour step layout options available. Each content step is presented to the new hire via Infor's group rules engine so appropriate tour steps are presented to new hires based on their group filtering. Online Infor offers standard policy Online acknowledgements are Acknowledgemen acknowledgements. This feature included, up to the overall purchased t allows for the capturing of a new limit of content steps or custom Infor Statement of Work O 2013 49 EXHIBIT 14 TO THE MASTER CONTRACT feature } hire's acknowledgement that they SmartForms. have read and confirm acceptance of a policy. Acknowledgements are captured in one of two methodologies. Standard Clicked Acknowledgements: The Standard clicked acknowledgement (counted as a content step) includes a checkbox and standard acknowledgement language. Clicking the checkbox captures the new hire's date, time and name of policy. A list of all captured acknowledgements are then provided in an Acknowledgement Summary Report, which includes an Electronic Signature. Digital signatures are not supported. Changes to the standard language are subject to standard change control. Electronically Signed Acknowledgement: The electronically signed acknowledgement (counted as a custom SmartForm) allows for the capturing of an Electronic Signature on each Policy page. In this methodology, each separate policy requiring electronic signature is counted toward one of the purchased Custom SmartForms. No Acknowledgement Summary Report is included. Digital signatures are not supported. Multi -Media Process tours and /or the landing Up to one (1) Infor hosted Windows pages can include a Flash Video or Media Video or Flash Video file are Windows Media Video file. Infor included, recommends hosted files not exceed 15MB to ensure optimal load times. Infor is not responsible for the load times of files in excess of the recommended file size and cannot guarantee a consistent load behavior across bandwidth variances. Video creation or enhancement is not supported by Infor. The customer is responsible for delivering the web- formatted video to Infor in its final format. Personalization Personalization provides for delivery Group rules are subject to change Infor Statement of Work © 2013 50 EXHIBIT 10 TO THE MASTER CONTRACT Feature�r sfi�a mef 5�e (Group Rules) of personalized tour steps, control acknowledgements and links per individual employee based on group membership eligibility. State Tax Forms Infor maintains a current repertoire of State tax forms are included. During U.S. state tax withholding forms as the design phase, the customer will English fill -able PDF versions only. determine which state tax forms to The new hire is able to select the include. applicable state(s) from a drop down menu, fill the form, print or save as PDF and submit to hiring office. Non - applicable state forms can be filtered for each customer. Standard Standard SmartForms include Standard SmartForms are included. SmartForms Personal Information, Emergency Contact, W -4, 19, Direct Deposit and the Acknowledgement Summary Form Includ Report. These SmartForms are e available in US English only. Personal , 'Yes . . Standard SmartForms cannot be modified from the existing format. Information .. Request for alterations of a Standard Emergency Yes SmartForms, including all Contact import/export values are considered VV 4 Yes Custom Data SmartForms. Furthermore, the Acknowledgement 1-9 Yes Summary Report cannot be exported ... ..Direct Deposit Yes as a PDF. Acknowledgeme Yes nt Summary Report Tracker 19 & E- Infor enables seamless, real -time Tracker 1 -9 & E- Verify Integration is Verify Integration sharing of data between the Infor not included. Enwisen Onboarding system and your new hire electronic 1 -9 forms. We interface with Tracker's secure web services Application Programming (API) to optimize direct integration during the onboarding process_ The API synchronizes with Onboarding, validates the data and creates an 1 -9 record using the employee data to pre -fill the 1 -9 fields, maximizing your readiness to participate in the E- Verify program. Tracker provides the most user - friendly and mistake -proof way to comply with Form 1 -9 employment eligibility verification and E- Verify® regulations, Tracker 1 -9 software enables the pa erless preparation, Infor Statement of Work © 2013 51 EXHIBIT 10 TO THE MASTER CONTRACT Featnr� d e� io� isCO - signing, management, auditing and virtual storage of all your Form 1 -9 records. The software fully integrates with the E- Verify system, to automatically submit employee data and receive alerts for any non - confirmation issues. `Custom' Infor can configure customer - specific Custom SmartForms are not SmartForms data SmartForms to capture included. additional new hire information beyond what is already captured in the standard set of SmartForms. Additionally, Infor can configure manager 1 approver 1 processor data capture SmartForms (workflow checklists) for gathering additional information required to process a new hire. These are also counted as Custom Data SmartForms. All formatting is based on standard US formatting (i.e. phone number formats). Validation of data based on business logic is subject to standard change order. Infor's standard product offering includes configuring custom data SmartForms with up to twenty simple data fields per form, such as radio buttons, text entry fields, text boxes or drop -down lists. Welcome New Includes a welcome email to the new The new hire welcome email is Hire Email hire which contains information on included. how to access the onboarding tour. This email is triggered during the import process of new hire data, or upon selecting the `Send Welcome Email' button on the Manage New Hires 'Other' tab. Infor's architecture allows for one welcome new hire email. Should a customer require separate welcome emails for the user ID and Password, the second email will count toward the number of purchased automated email notifications. Automated Email Emails can be triggered based on Automated emails are not included. Notifications data criteria or the completion of a data tour step, notifying an administrator or manager of an action Infor Statement of Work O 2013 52 EXHIBIT 10 TO THE MASTER CONTRACT Infor Statement of Work © 2013 53 k c Of e o'rc So 19-p "W" needed to be taken or a task that is at risk or past due. Workflow Processes established to The one (1) 19 standard workflow is review/complete/approve data capture included. Additional workflows are SmartForms. Forms can be subject to change control. processed individually or bundled and routed to staff, and can include multiple stages until final approval is obtained. Workflow checklists and manager I approver 1 processor data capture SmartForms are counted toward the number of total purchased Custom SmartForms, with the exception of Part 2 of the 1 -9. Workflow functionality includes proxy capabilities (except if workflows are being forwarded to a group) to assign other staff to complete tasks in the event of vacations or leaves. Process Provides HR administrators with a Standard process administration is Administration complete view of the status of all new included, hires who have started the onboarding tour. Online Analytics Infor's solution includes a catalog of Standard online reports and analytics & Reports standard reports and charts showing are included. user and workflow statistics. This provides administrators the ability to review the tour and approval status reports for new hires that have accessed the tour. Reports and analytics are not customizable at this time. Data Import Automated data feeds which Up to one (1) automated and establishes new hire and standardized data import of new hire approver/processor for onboarding. data is included. This information is Data is sent to Infor's FTP site with typically for new hire data sent from the data being PGP encrypted on a an applicant tracking system. nightly basis. If the customer cannot provide an automated file, Infor will provide an interface for the Up to one (1) automated and administrator(s) to manually add new standardized data import of approverl hire and approver/processor data. processor census data is included. During the define phase of the implementation, Infor will provide customers with the standard data import specifications and associated documentation. Any request for changes outside the standard format is subject to change control. If different data needs to be sent for new hires for different onboarding tours (such as home email for the Day Infor Statement of Work © 2013 53 EXHIBIT 10 TO THE MASTER CONTRACT Feature ip r es rri o us a 'ic6 0 I r 0 tour but work email for the Day 1 tour) and this information cannot be sent to Infor from the same data source in the same data import, additional data imports will be required. Bi- directional data from third party vendors is not part of the current product offering (i.e. import of background check results from vendor to Infor or send a data feed back to a background check vendor.) Data Export An automated data feed of new hire Up to one (1) automated and data can be sent from Infor to standardized data export of new hire customer's external systems, as data is included. frequently as nightly. All new hire data captured during a particular tour will be exported in the standardized The standardized export of export format, once one of the acknowledgment data is subject to following occurs: 1) tour completion, change control. and/or 2) workflow completion. Alternative data export triggers are not supported. The trigger will be determined during the definition phase of the project. All fields in SmartForms will be exported as well as any `pass through' data that a customer needs to be sent from a recruiting solution through Infor to a customer's internal systems. Infor will provide a document that outlines all standard SmartForm fields (including W4 and I9), Custom SmartForm fields (if any) as well as any pass through fields. All data will be sent in one data export in Infor's standard format. This data export excludes acknowledgment data. Bi- directional data from third party vendors is not part of the current product offering (i.e. import of background check results from third party vendor to Infor.) Acknowledgement Data Export is subject to standard change control. If a customer wants this data exported, it can be ex orted as a separate Infor Statement of Work © 2013 54 EXHIBIT 10 TO THE MASTER CONTRACT Infor Statement of Work © 2013 55 standardized data export. This export will include the new hire identifiers, tour name, acknowledgement name, and time stamp. The trigger for this export is tour completion. It should be noted that Infor is the system of record for acknowledgement data captured during the onboarding tours; therefore a data export may not be necessary. Customizations to this data export are not supported. PDF Export PDF exports allow for Infor to convert PDF Export is not included. SmartForm data into a PDF document, then send to customers PDF versions of Standard SmartForms, Custom employee - facing SmartForms, and workflow checklists/ smartforms up to the number purchased in this scope. The customer is responsible for providing to Infor the fillable PDF form to populate. State Tax forms, Acknowledgement Summary Report and other non- SmartForm items are not able to be included as exportable PDFs. All PDFs will be exported when one of the following occurs: 1) step completion, or 2) tour completion, and /or 3) workflow completion. The trigger will be determined during the definition phase of the project. Manage New Hire All data imported into the Infor The standard Manage New Hire and & 'Other' Tab onboarding system is mapped into the 'Other' tab are included. standard Manage New Hire form. Customers who are unable to send an automated data import have the ability to manually add and/or update new hire data to this form. Customizations to the Manage New Hire Form and `Other' tab are not supported. In addition to the Manage New Hire form, Infor offers a standard 'Other' tab to host additional data which either is beyond the core data stored in the Manage New Hire form, or host additional data that doesn't adhere to the standards of the new hire Form. The Standard "Other" tab includes 6 open text fields. The "Other" tab supports adding customer specific configurations. Up to 20 total fields are supported. Additional fields or Infor Statement of Work © 2013 55 EXHIBIT 10 TO THE MASTER CONTRACT FeatuFe r I�gcUC� i�Gsto R r>ft non - standard validation of those fields are subject to change control. Single Sign On Single Sign On is provided via Infor's Single Sign On integration to Infor is Virtual Integration API. Single Sign not included. On can be implemented, provided each customer has the ability to support this functionality to allow new hires and administrators access to Infor via SSO. Infor has found that SSO is rarely needed for Onboarding since new hires do not yet have access to the HRIS applications. Site Access Ability for new hires to access the tour New Hire employees will access their either before a new hire begins their onboarding tour via Direct first day of work, or upon date of hire. Authentication. Purchase options include single sign - on or direct authentication. Administrators will access process administration via Direct Authentication. 3 Party Infor can link to third party Third party integrations are not Integrations vendors/applications and can support included. downstream Single Sign On, provided the vendors allow authentication to be passed to them. Training Infor's onboarding solution is Up to two (2) two -hour online training configured in such a way that it is sessions are included to train quite intuitive. However, there are approvers and processors on the instances where customers request onboarding configuration. that Infor supports online train -the- trainer training for onboarding approvers/processors to be trained on the configured onboarding solution. Infor recommends customers record these sessions for future users to access any training sessions. Onsite training is subject to change control. For this training, .the Onboarding User Guide will be delivered to the customer which outlines the standard Infor functionality. ADD ONs Infor's implementation comes with a The following Add -Ons have been fixed scope. Customers are able to incorporated into the statement of purchase additional add -on features, work: scope increases, etc. These add -ons have already been accounted for in this scope of services. However, 1. None please outline which items within this statement of work are considered Add -Ons, and subject to additional resource hours. Infor Statement of Work © 2013 56 EXHIBIT 10 TO THE MASTER CONTRACT F @a #�Ir �zr�da� esc E q n Egg so � S ._.`I_s +.� `- tt�Y"e.:`.`n Y Customizations Any special needs discussed during Not Applicable. the sales process and included as within scope are to be outlined here. This includes any features beyond Infor's standard product offering, and is subject to approval by Infor's Product Management and R&D directors. Implementation Provide details surrounding it is assumed that the onboarding will Project Stages assumptions related to project be implemented as a single Project implementation Stages, if included. Stage. Additional Project Stages are subject to change control. Infor Statement of Work © 2013 57 EXHIBIT 10 TO THE MASTER CONTRACT Appendix B: Infor Timekeeping Application scope and assumptions: Following are details of Infor's standard timekeeping functionality along with details outlining the scope of services and assumptions for this implementation: Functionallem Scope Security Groups A total of 20 security groups are expected. The team hierarchy will be provided by the HR system through a configured Infor WFM interface. Calculation Groups It is expected that a total of 16 -24 calculation groups will be configured. There will be no custom pay rule or conditions associated with calculation group configuration and all core Infor WFM V6.0 rules will be used. Teams Up to 12 levels in the team hierarchy will be configured using Infor Enwisen WFM standard configuration options. Roles Up to 16 roles will be configured using Infor Enwisen WFM standard configuration. Corporate Hierarchy Above the location the structure will be consistent for the entire system which will be mutually agreed upon Job 1 Activities 1 Skills Assigned to one overall job for scheduling. Different positions include mutually agreed roles /positions Single Sign -On Standard configuration options will meet external LDAP/ Active Directory/ SSO authentication requirements Language Pack Application will only be configured in English Day Start (very by business unit) Assumed to be configured as a Midnight (00:00) day start for all employees. Work date of the shift will be applied to the day the shift was started with no splitting of shifts. Holiday Pay Holiday Pay will be generated based on average daily hours stored in the employee record which will be imported into the system. Employee On- Boarding New hires, transfers and terminated employees will be updated via the HR interface configured in Infor WFM. The HR interface is expected to run on a nightly basis or as required. Vacation Requests The core vacation 1 time -off request process will be used with the addition of blackout period functionality. Vacations will be taken in whole hour increments ETM Core ETM functionality will be used. Hourly employees will view their work details, as well as request time off and timesheet adjustments and acknowledgements via a browser at a computer ( PC) or kiosk(s). Note that salaried employees will need to Infor Statement of Work © 2013 58 EXHIBIT 10 TO THE MASTER CONTRACT Infor Statement of Work © 2013 59 acknowledge their time. If an issue is identified it is routed to the Supervisor Level Payroll Readiness Core Payroll Close Wizard functionality will be used. Departments Assumption is that that a multiple department structure is applicable across all facilities and that the labor model for all Departments follows the same template. Management Coverage It is assumed that Managers and Assistant Managers cover workload in certain locations. In other properties managers will not provide coverage. Staff Groups The following staff groups will be configured in the system: Full -time Part -time Minor (in- school 1 out -of- school) Minor Rules Minor Rules will be enforced. A corporate wide In- School and Out -of- School calendar will be established. Like minor rules will be grouped Labor Metrics Standard labor metric options will be used. Primary labor metric is location and department. Up to 4 labor metrics will be configured Workmail Integration Integration to one email platform will be provided. Workmail will primarily be the alerts to the district level and reports. Public Holidays Standard configuration options will meet Public Holiday Management requirements. Alerts Up to four Basic alerts for exceptions, payroll submission reminders, and missed punches will be configured. An "Approaching Overtime" alert will be configured Standard configuration options (intermediate SQL) will meet Alerts Module requirements. Infor Enwisen WFM Intelligence Reporting requirements will be fulfilled through Infor Enwisen WFM standard and premium reports Lawson HR Import Interface Will be configured using core Infor WFM functionality and format. Licensee will ensure that data will be in the format required. Lawson Payroll Export Interface Will be configured using the core Infor WFM functionality and format. Team Hierarchy Interface Will be configured using core Infor WFM functionality and format. Licensee will ensure that data will be in the format required. Legacy Data Load Infor will work with CHS, Inc. to design the extract programs needed to create data files to import into the Infor WFM system. (Example Maximo integration) Infor Statement of Work © 2013 59 EXHIBIT 10 TO THE MASTER CONTRACT Appendix C: Infor Budget (CPM) Application scope and assumptions: Foliowing are details of Infor's standard Budget (CPM) application functionality along with details outlining the scope of services and assumptions for this implementation: Infor will provide the following key services during the implementation of the Corporate Performance Management application: • Creation of a project definition and project plan based on discussions with the Client • Build prototype CPM database structure • Complete Technical Design Document • Build Development database structure based on the technical design document. • Map and load chart of accounts of data from Licensee's single Lawson general ledger • Assistance in the building and testing of formulas including downfoots and allocations • Set -up budgeting process • Configure reporting web interface • Assistance in building key financial reports • Set -up SQL drill- through to Lawson GL transactional data • Provide database tuning • Provide additional performance testing • Update security on Production Environment • Clear test data from Development Environment • Set -up Production Environment • Updated Technical Design Document • Provide Educational Consulting services, including: • CPM Relational Administration • CPM Budgeting for Controller /Holder • BI /CPM Application Studio Assumptions: • Infor has estimated the following hours to complete several key tasks, including: o Twenty -four (24) hours to map and load a single Lawson source. o Twenty (20) hours of consulting time to assist Client in building key formulas, including allocations and Downfoots o Twenty -four (24) hours of consulting for creation of custom financial reports for Client o Sixteen (16) hours to build budget input templates • Client will be responsible for building additional formulas, reports and budget templates, as needed, to complete project Infor Statement of Work eC 2013 60 EXHIBIT 10 TO THE MASTER CONTRACT Appendix D: Infor CIS Utility Billing Application Scope and Assumptions: Following are details of Infor's standard CIS Utility Billing application functionality along with details outlining the scope of services and assumptions for this implementation: Scope 1. Consulting Services provide advise and guidance for data conversion of Licensee Utility Billing data to Infor's CIS Utility Billing tables using Infor provided templates. 2. Consulting Services to train the Licensee core project team on Infor CIS Utility Billing product to prepare Licensee for design and solution prototype of the Utility Billing module. 3. Consulting Services to train the trainer for end user training. 4. Consulting Services to design and prototype the base Utility Billing setup and may utilize the Utility Billing templates for: a. Meter Management b. Accounts/Services C. Billing d. Delinquency e. Payment Arrangements f. Payments g. Customer Service h. Cashiering i. Batch Manager j. Access Control. 5. Consulting Services estimated at 200 hours to support the System Testing activities with configuration adjustments for Utility Billing Hansen Configuration, billing data conversion, and Sage Integration. 6. Consulting Services to support deployment planning and post Go -Live support for Billing configuration move to production. Assumptions 1. Licensee will execute System Testing for Utility Billing for 3 billing cycles 2. For MapDrawer and GeoAdministrator a dedicated Map Drawer service exists that is served through ArcGIS Server, ArcIMS, MapGuide, WebMap or OGC 3. The Infor CIS Utility Billing data is synchronized with matching COMPKEYs and UNITIDs in the GfS datasets. Infor Statement of Work © 2013 61 EXHIBIT 10 TO THE MASTER CONTRACT Appendix E. XM Expense Management Application service scope and assumptions: The following are details of the XM Expense Management Application solution functionality along with details outlining the scope of services and assumptions for the associated implementation: SCOPE: Infor Professional Services will implement the Infor Expense Management Expense Reports (ER) and Travel Plans (TP) application modules per the scope noted below. Infrastructure/Environment: Infor Consulting Services will provide up to 64 hours of implementation design and design documentation for Licensee's Expense Reports and Travel Plans configuration. Er ease Reports Conii uration: Infor Consulting Services will provide up to 200 hours of Expense Reports configuration effort. • Infor will configure and setup up to fifteen standard business rules for the Expense Reports (ER) application. Additional business rules can be configured by Licensee via the Infor System Administration Tool (SAT). • Infor will configure and setup the corporate data (e.g., general ledger accounts, cost centers, etc.) needed to run the application. Licensee will provide this corporate data during the design phase. The Corporate data will be imported into the application via standard Infor import staging tables. • Expense Types will be based on Infor's pre - defined Best Practices. Licensee may remove expense types from the list identified. Additional expense types may also be added. The fields associated with the new expense types added via the SAT are a standard default set provided with the base product implementation. Additional data capture (ADC) fields may be specifically requested by Licensee during the design phase. • Infor will configure multiple groups for Users, Business Rules, Workflow, and Corporate Data. Additional groups may be used to segregate specific Business Rules and Expense Types for various segments of the user population. Infor will assist Licensee in the setup of additional groups (e.g. for Licensee users requiring external imaging services), but our estimates assume that all Licensee groups will have the same workflow specified in this proposal. The Systems Administration Tool (SAT) training class will provide the Licensee project team with the necessary training to set up additional business rules for any additional groups. • Standard cash advance functionality may be configured for the application. Optionally, Licensee may elect to load cash advance transactions as credit card data for enhanced tracking, reconciliation and control. • Infor will provide configuration and connectivity support for LDAP Authentication of application users logging into the system. • Infor's standard fields for Data Capture (ADC) will be configured for the application. Up to five (5) additional ADC's may be configured at Licensee's request. • Infor's receipt imaging functionality will be setup as part of this implementation. Images will be stored with Expense Management data and Licensee will configure required email server elements needed by this functionality. • Infor will configure GSA Per Diem functionality to support US Government per diems for CONUS (Continental US) and OCONUS (Outside Continental US). Infor will configure the application to load US per diem rates automatically from files electronically obtained from sources available to Licensee via the Internet. • Infor will install and create the reporting database and configure scheduled updates (based on Licensee business requirements), as well as install the Infor Reporting solution along with standard report templates. • Infor will supply /update configuration design documents for Infor Expense Management's completed configuration. Licensee will document changes made to their application configuration after deployment is completed and transition for support is made to Infor Customer Support. • Infor will configure workflow based on Licensee requirements. Expense Report workflow will consist of Create, Receipt Hold, Manager Review, two (2) Group Review, Export and Done activities. Additional workflow activities may be requested as part of this implementation with a change order. Infor Statement of Work OO 2013 B2 EXHIBIT 10 TO THE MASTER CONTRACT Appendix E: XM Expense Management Application service scope and assumptions (continued): Travel Plan ConVipuration: Infor Consulting Services will provide up to 140 hours of Travel Plans configuration. o Infor will configure and setup up to eight standard business rules for the Travel Plans (TP) application. Additional business rules can be configured by Licensee via the Infor System Administration Tool (SAT). o Travel Types will be based on Infor's pre - defined Best Practices, plus the configuration of Mileage, P -Card and Cash out -of- pocket travel type indicators. Licensee may remove travel types from the list identified. Additional expense types may also be added. The fields associated with the new travel types added via the SAT are a standard default set provided with the base product implementation. Additional data capture (ADC) fields may be specifically requested by Licensee during the design phase. o Infor will configure a travel type to use appropriate travel per diems. o Infor's standard fields for Data Capture (ADC) will be configured for the application. Up to three (3) additional TP ADC's may be configured at Licensee's request. o TP Workflow will be defined as part of the design phase of the implementation. The workflow activities included in this scope are Create, Manager Review, Accounting Review, TP Attachment Pending and Done activities. o Infor will configure workflow for TP based on Licensee requirements. Configuration Unit Testing: Infor Consulting Services will provide up to 46 hours of unit testing. for Licensee's configuration prior to installation of the configuration. Unit testing is not intended to replace or be a substitute for the end -to -end testing required to be performed by Licensee. Deployment: Infor Consulting Services will provide up to 242 hours of "post- delivery" deployment support. This support includes adjustment of the delivered configuration, addressing configuration issues, clean -up of test data, and installation support of the test data to the production environment. Expense Report creators will utilize the HTML client. Audit users may use the Java client. System Administrator Tool (SAT) admin users will use a dedicated Java client. Offline client will not be deployed. Approval: Manager approvals for both Travel Plans and Expense reports may use either Infor's email approval functionality, the online HTML client or HTML enabled PDA device to approve expense report documents. Credit Cards: There is no corporate card feed used for this implementation. Interfaces: Infor Consulting Services will provide up to 144 hours for deployment of the Standard S3 Connector integration along with custom configuration of the S3 Connector to process Travel Plan documents into Lawson S3. All interfaces between Infor Expense Management applications and existing Licensee systems will be done using Infor's standard staging tables in conjunction with the provided S3 point -to -point integration connector. Infor will provide Licensee with the Expense Report and Travel Plan export data using Infor's Standard Export tables. Licensee will extract data from the standard export staging tables into their existing backend financial systems based on standard (ER) or custom (TP) S3 Connector integration. Should Licensee request additional functionality outside of the Standard Infor Statement of Work © 2013 63 EXHIBIT 10 TO THE MASTER CONTRACT Appendix E: XM Expense Management Application service scope and assumptions (continued): staging tables, the associated effort will be scoped and a separate time and materials Work Order will be provided to Licensee. Diagrams of Infor's Standard Import and Export processes are documented separately and will be provided to Licensee during the Requirements Verification phase. Reporting: Infor will configure the Extract, Transform and Load (ETL) utility to populate and maintain the standard Infor Expense Management reporting database. The reporting database is used with the Infor Reporting solution and related standard report templates for both Expense Reports and Travel Plans. Infor will also install the Infor Reports analytic reporting solution for use with Infor Expense Management. User Authentication: The Infor expense Management application is able to authenticate users using three distinct methods: • Native Authentication — This assumes that Licensee will depend upon user login and password values stored in the Expense Management user data to validate a user's credentials to access the application. The user will see the standard Expense Management login page and be authenticated from the Expense Management database. • LDAP or Active Directory Authentication — This assumes that Licensee will authenticate users via their LDAP or Active Directory network functions. The user will see the standard Expense Management login page but the values entered will be the user's network login and password data which will be validated against Licensee's LDAP or Active Directory credentials. The user login value stored in Expense Management must be the same as that stored in the LDAP or Active Directory application. • Tokenized Login Authentication — Also known as Single Sign On, this method assumes that Licensee will develop an authentication method outside of the Expense Management application. On successful validation Licensee will obtain a token from Expense Management and pass both Token and user login value to the Expense Management system. The user will not see the standard Expense Management login page. The user login value stored within Expense Management must be known to the authentication process in order to access the Expense Management application. Infor Consulting Services will configure the Expense Management application to utilize either LDAP authentication or Tokenized Login authentication per Licensee's requirements. Note that Infor Consulting Services recommends LDAP authentication for mobile device access. Tokenized Login does not support mobile access via PDA device to Infor Expense Management. Authentication effort is included in the ER Configuration estimate. Training: Infor will provide 40 hours of training including 10 hours of training preparation time as follows: 2 days Implementation Success; 2 days System Administration Tool; 1 day Infor Reporting. • A two -day Implementation Success Workshop for up to ten (10) participants will be held on site at a location specified by Licensee as the part of the implementation kickoff to the Infor Expense Reports Implementation design phase. Configuration design sessions will follow immediately on completion of this course. • Up to five students will participate in a two day "Introduction to System Administration Tool" (SAT) class. The SAT class will be held on site at Licensee's location. • Up to five students will participate in a one day Introduction to an Infor Reporting class. The class will be held on site at Licensee's location. Infor Statement of Work 0 2013 64 EXHIBIT 10 TO THE MASTER CONTRACT Appendix E: XM Expense Management Application service scope and assumptions (continued): Expense Reports QuickStep cards (quick reference guide) and QuickStart Tutorial (in MS PowerPoint format) will be made available to Licensee. Project Assumptions • Licensee will provide Infor Project Manager with Four (4) calendar weeks' notice to start this engagement, unless otherwise agreed to by Infor and Licensee. • Licensee will provide required hardware and network infrastructure. • Licensee will be responsible for all testing on Licensee's delivered system. • The Infor Expense Management ER and TP application modules will be deployed across all of Licensee's designated locations in North America. No GSTIPST or VAT tax configuration is envisioned in this deployment. • Work may be performed both onsite and offsite. Onsite work requires prior approval from Licensee. • Licensee will identify those users that require specific workflow handling. • The XM work effort assumes p -card will be a standard feed import. Universal Card feed is not included + No BTA card account is assumed to load into the application. • Per Diems are GSA. The City has communicated City expense deduction values be based on time in 1 time out rather than the standard deduction values in the GSA feed. Project Work effort includes a configured Java script rule for the City to support deduction values based on time in/ time out. • The City does not use a corporate card. Project Exclusions • Integration of credit card feeds. • Integration from Expense Management to external applications or from external applications to Expense Management outside of Lawson S3 using the Lawson S3 Connector functionality. • International Legal Requirements outside of the scope of this proposal, including meal vouchers, or tax deductibility • Cash Advances outside of standard functionality • Custom reconciliation of credit cards with GL code assignment and auto journal entry generation is not included in this estimate. • Custom audit rules to enforce contractual obligations based on funding source is not included in this estimate. • Effective dating of business rules and controls except where provided for within the standard application. • Customized reports not supplied with the application • Additional integration or configuration work not specified herein • Business process redesign documentation including policy and procedure documentation Infor Statement of Work OO 2013 65 EXHIBIT 10 TO THE MASTER CONTRACT Appendix F: 3'd Party Application service scope and assumptions: Following are details of the 3` Party Application solutions functionality along with details outlining the scope of services and assumptions for the associated implementation: PCI MyRevenueCollector.com PCI MyRevenueCollector.com is a centralized revenue collections system, also known as RCS. Implementation is included as a 3` Party Solution as part of the Infor Software Government ERP Solution. PROFESSIONAL SERVICES SCOPE Estimated Work Effort in Business Days System Definition, including GAP Analysis and Configuration, of myRevenueCollector.com (RCS) 11 days System Training, Professional Services 8 Days Interface Software, INFOR Financials Standard, Setup of 2 Interfaces, Prof Services 6 Days Interface with non -Infor 3 Party Applications No Interfaces to non -Infor 3` Party Applications Implementation Support Professional Services 8 days Customization from Functional Requirements Matrix 5 days Team Lead / Implementation Support 12 days Assumptions: Sales Taxes and/or any other taxes are not included in scope for this Work Order. Emphasys Software (parent company of SymPro Inc.) Below is the scope of service for the implementation of the SymPro Investment, Debt and Cash Management Systems. The implementation scope of the SymPro includes the: ✓ All identified and mutually agreed data conversion has been added to and checked within the system. ✓ All SymPro modules and interfaces have been installed and are operational. ✓ SymPro training provided for identified Licensee users Scope of Service As part of this implementation, SymPro will provide the following modules and services: Infor Statement of Work © 2013 66 EXHIBIT 10 TO THE MASTER CONTRACT Investment Software Installation 1. Fixed Income network license and installation 2. General Ledger Module 3. Creation of custom GL Export file to GL 4. Earnings Allocation Module 5. Market Pricin module 6. Advise and guidance with data conversion as necessa Debt Management - - Installation 1. Debt Management System network license and installation 2. General Ledger Module 3. Creation of custom GL Export file to Lawson 4. Conversion of 15 -20 outstanding debt DOsitions Cash Management System - SaaS setup and configuration 5. Configure and setup cash management database 6. Build scripts to 1 bank for balance reporting and funds transfers worksheets and GL setup *7.Create ME • 1. Total of Six (6) days of onsite training and Two (2) days of web training. (see "Training" below). Training Training for the Investment, Debt, Cash Management systems and General Ledger Module & Interfaces will be split into 4 periods, listed below. Each training day is generally scheduled from gam to 5pm. Agendas for each training period will be sent out at least seven (7) days prior to each on -site. Training period 1: Investment Software Implementation/Training - Two (2) days onsite Training period 2: Debt Software Implementation[Training - Two (2) days onsite Training period 3: Cash Management system - SaaS Training - Two (2) days web training Training period 4: General Ledger Interface Implementation /Training and review of Investment and Debt solutions — Two (2) days onsite Licensee personnel identified for training must be available from gam -5pm on all training days in their training period unless otherwise noted. Required Licensee Resources Licensee Personnel Required for Investment and Debt Software Trainin 1. The primary SymPro user(s) responsible for portfolio set -up and reporting decisions, for the full consultation and training. 2. Data entry users for the transactions and reporting training. Infor Statement of Work © 2013 67 EXHIBIT 10 TO THE MASTER CONTRACT 3. Personnel responsible for reviewing reports or determining reporting goals, for the reports training (day 2 only). 4. Accounting personnel & primary users responsible for the journal entries to the General Ledger. Must have flexible schedule from 9am to 5pm but will not be required for entire training period. Personnel Required for Cash Management SaaS Training 1. Licensee personnel responsible for gathering and sending all data needed for cash operations 2. One or more Licensee employees dedicated to learning and managing Cash Management System. Must be available from 9pm to 5pm on scheduled training days. These resources must include user responsible for daily cash operations and reporting decisions as well as the primary employee(s) responsible for interfacing with banks. 3. SymPro users responsible for providing SymPro General Ledger information to Accounting /General Ledger personnel. These users will need to be in training during the initial set -up. Must have flexible schedule from 9am to 5pm on GL interface training days. Personnel Required for General Ledger Interface Implementation and Trainin 1. Primary GL Interface SymPro Users for data review (for the Cash Management System, Debt and Investment Software). 2. SymPro Users responsible for providing SymPro General Ledger information to Accounting/General Ledger personnel. 3. Accounting personnel & primary users responsible for the General Ledger Interface, for initial planning. Must have flexible schedule from 9am to 5pm but will not be required for entire training period. Other Required Resources (Technical and Information) 1. Appropriate hardware and software equipment as described in the System Requirements. 2. Investment and Debt Data for on -site training. 3. Chart of Accounts for both Debt Management System and Investment System (for- GL Interface). 4. Training room with network connection and laptops /workstations for all training participants. Projection equipment should be provided and connected to at least one workstation. 5. Training room must be available from 9 -5 on all training days. Implementation Services and Documentation for the Following: Fixed Income Earning Allocation Module General Ledger Module Creation of Journal Entries Interface to Lawson GL system Market Pricing* Debt Manager Infor Statement of Work © 2013 68 EXHIBIT 10 TO THE MASTER CONTRACT General Ledger Interface Cash Management Bank Polling (Bank transaction importing) —1 Bank Cash Position Worksheet Import/Export Manager Forecasting Funds Transfer Module — ACH/Wires /Book —1 Bank *Market Pricing Module interfaces to 3' party pricing service, FT Interactive Data. FT Interactive Data pricing requires an independent service agreement and charges a minimum fee of $951mo for any month in which Licensee prices. This fee will price approximately 200 positions. Other Third Party Vendors Infor will cooperate with MHC, BSI and other third party solution providers recommended by Infor to ensure the successful delivery of the entire solution as proposed by Infor. Infor Statement of Work © 2013 69 EXHIBIT 10 TO THE MASTER CONTRACT Appendix G: Project Interfaces scope: The following interfaces are within the scope of the Project ( "Interface Scope"): Infor Statement of Work © 2013 70 Texas Municipal 1 Retirement Payroll 6 Monthly TMRS tie Payroll System Outbound 2 Firefighter pension Payroll 7 Firefighters Annual contribution file Payroll board Outbound 3 Payroll 8 Biweekly. ICMA Deferred Compensation file Payroll ICMA Outbound 4 Payroll 9 Bi- weekly ICMA FICA Altemative Tax Plan Payroll ICMA Outbound 5 Payroll 10 Bi- weekly ICMA. Roth file Payroll ICMA Outbound 6 Payroll 11 Biweekly Health Savings Account (HSA) file Payroll Humana Outbound 7 Payroll 12 Biweekly AGRS Deferred Compensation file Payroll AGRSNalic Outbound $ 13 Inbound Payroll Biweekly Kronos to PeopleSoft interface file Kronos PeopleSoft payroll g Texas Worforce Payroll 16 Quarterly TECIIWF wages interface file Payroll Commision Outbound HR Internal Access 10 database 17 Fire/Police Testing interface file Human Resources application Inbound 11 HR Daily HR tumover and hiring requistions City dashboard 19 dashboard files Human Resources application Inbound 12 IPayroll Internal payroll 21 Annual United Way data export Payroll interface file Outbound 13 1 United Way Internal payroll Payroll 22 Annual United Way contribution data import Agency interface file Inbound 14 State of Texas' Payroll 23 Child support Garnishments interface file Payroll ExpertPay system Outbound 15 HR 24 SBP Weekly Employee Labor Records Human Resources Maximo Outbound 16 HR 1 25 SBP Daily OJTTransactions Maximo Human Resources Inbound HR 17 SBP Daily Work Order OJT and Crew 26 Scheduling Human Resources Maximo Outbound 1$ HR 27 SBP- Weekly Employee Skill Profiles Human Resources Maximo Outbound 19 HR 28 SBP M -F Employee Skill List Human Resources Maximo Outbound 20 HR Texas DPS Drivers License records on 29 Employees Human Resources Texas DPS Outbound 21 HR Texas DPS Drivers License records on 30 Applicants Human Resources Texas DPS Outbound 22 Benefits 31 Weekly Standard Life Insurance File Benefits Standard Life Outbound 23 Weekly Humana Medical, Dental, and Police Benefits 32 Health Savings Account interface file Benefits Humana Outbound 24 Weekly Humana Medical Medicare Advantage Benefits 33 Interface file Benefits Humana Outbound 25 Benefits 34 Weekly Vision interface file Benefits Ameritas Outbound 26 Benefits 35 Weekly ICMA FICA Altemathe interfile file Benefits ICMA -RC Outbound 27 HR 36 Daily Employee New Hires and Rehires Human Resources Kronos Outbound 28 Weekly ICMA FICA Alternative Terminates Benefits 37 Interface file Benefits ICMA -RC Outbound E W 9 Ben efits 38 Weekly Medco Insurance interface file Benefits Medco Outbound Benefits 39 Monthly H2U interface file Benefits JH2U Outbound Infor Statement of Work © 2013 70 EXHIBIT 10 TO THE MASTER CONTRACT Appendix G: Project Interfaces scope (continued): I N Benefits 40 Weekly COBRA interface file Benefits Cendian Ou Benefits 41 Weekly COBRA New Hires interface file Benefits Ceridian Outbound 33 Flex Benefits Benefits 42 Hlth_Biweekly_HBex Benefits Admin Outbound 34 Flex Benefits Benefits 43 Hlth_Biweekly_Dflex Benefits Admin Outbound 35 Flex Benefits Benefits 44 HIEh_Biweekly_Ins Benefits Admin Outbound 36 Firefighters Benefits 45 PAYROLL _FIRE _DENTAL Benefits Association Outbound 37 lBenefits 1 46 LTD - Benefit Contribution Report Benefits Lincoln Outbound 38 PS financials - WTE - Utiliti 47 Central Cashiedng - see Note 1 below HTE -Utilities journal Inbound 39 Infor 48 Central Cashiering - temporary until billing go Infor H.T. E. Outbound 40 PS financials - GL 49 Fleet Interface to GL fleet -m4 journal Inbound 41 PS financials - AP 50 Fleet Interface to Payables fleet -m4 Payables Inbound 42 Inventory 51 PS financials - PS financials - Inventory Markup Inventory journal Inbound 43 GL Munic Court PS financials - 52 Court Interface Application journal Inbound 44 G PS financials - 53 Misc Revenue - Demos, mowing, etc. H.T. E MR journal Inbound 45 GL Bank - Wells PS financials - 57 Pcard Interlace Fargo journal Inbound 46 GL PS financials - 58 Utility Interface HITE - Utilities journal Inbound 47 Inventory PS financials - 60 Inventory interface to Maximo Inventory Maximo Outbound 48 AP PS financials - 61 Visiflow Interface - payables Payables Netdms Outbound 49 GL PS financials - 62 Visiflow Interface - journals journal Netdms Outbound GL 50 Watch Captian PS financials - 63 Marina Interface Marina Application journal Inbound 51 GL Solid Waste PS financials - 64 Solid Waste Sendces Interface Department journal Inbound 52 GL PS financials - 65 Community Develop Interface HTE - Utilities journal Inbound 53 GL PS financials - 66 66 Health interface Health Department journal Inbound 54 GL PS financials - 67 Aviation Parking Department journal Inbound 65 GL Aviation PS financials - 68 Avation Billing Department journal Inbound 56 GL Excel - Various PS financials - 70 Journal Import Interface (81 different interfaces) Departments journal Inbound FIN ESC, CPR and 57 future plans for 71 Performance Reporting Interface (BSC) PS financials logging Outbound 73 Proiaot/Activity Integration Primavera PS Financials Inbound PAccntg Accntg 74 Buget IntegratioPrimavera PS Financials Inbound Accntg 75 Time Interface Primavera PS Financials Inbound Infor Statement of Work © 2013 71 EXHIBIT 10 TO THE MASTER CONTRACT Appendix G: Project Interfaces scope (continued): 61 76 Western Union Infor ERP H.T.E. Outbound 62 77 Frost Bank Infor ERP H.T.E. Outbound 63 78 C2G - see Note 3 Infor ERP H.T.E. Outbound 64 79 Selectron VRU voice (Utility) payments Selectron H.T.E. Inbound 65 80 Fidelity or other print vendor H.T.E. Fidelity Outbound 66 81 Bank drafts H.T.E. Banks Outbound 67 82 ASI ASI H.T.E. Inbound 68 83 HDR H.T.E. HDR Outbound 69 84 Street lee . H.T.E. Adria vetting file InboundlOutbo and 70 86 UTDOWNLD IN CORPMODJ H.T.E. Star Outbound 71 87 UTUPLOAD IN CORPMODJ Star H.T.E. Inbound 72 88 UTUPLOAD2IN CORPMODJ H.T.E. Star Outbound 73 89 Landfile updates NCAD H.T.E. Inbound 74 91 Tokay H.T.E. Tokay Outbound Outbound 75 92 DMS H.T.E. DMS 76 96 Interface - HTE Workorders to Maximo H.T. E Maximo Outbound 77 97 HTE H.T.E Maximo Inbound 78 98 Interface — HTE via GIS Customers and Servprems to Maximo H.T.Evia.GIS Maximo Inbound 79 80 8t 99 100 101 Interface - GIS Locations and Assets to Maximo Ascential Datastage - data mover to /from EPM JAscential Datastage - data mover to /from EPM GIS PS Budget IPS PS Finance I Maximo Finance PS Budget Inbound Outbound Inbound lnfor Statement of Work © 2013 72 EXHIBIT 10 TO THE MASTER CONTRACT Appendix H: Payment Milestone Table S1age:l Fi"andProcwrem"ent Establish Phase S1 -1 Milestone - Project Initialization: 5/1/2013 $321,514.44 $32,151.44 $289,363.00 51 -2 Milestone - Install the in-mope Productsin Project environment.: 611/2013 WOO $0.00 S1 -3 Milestone -Project Team Learning: 8/1/2013 $192,908.66 $19,29D.87 $173,617.80 S1.4 Milestone - Initial Beta Prototype: 9!112013 $214,342.96 $21,434.30 $192,908.66 S1 -5 Milestone - Final Prototype: 11!1!2013 $321,514.44 $32,151.44 $289,363.00 S13 Milestone - Acceptance Test 1/112014 $278,645.85 $27,864,58 $250,781.26 Execute Phase S1 -7 Milestone - System Test: 31112014 $321,514.44 $32,151.44 $289,363.00 S1$ Milestone - Full Scale Test- 5!1!2014 $214,342.96 $21,434.30 $192,908.66 S1 -9 Milestone - Production Readiness 6/112014 $107,171.48 $10,717,15 $96,454.33 S1 -10 Milestone -Complete Post -Go -Live Support 8/15/2014 $171,474.37 $17,147.44 $154,326.93 S1 -11 Milestone - Release Holdback - Phase 1 10/12/2014 $0.00 $214,342.96 Total Payment Milestone Amount for this Stage 1 $2,143A30 $214,342.96 $2,143,429.60 Stage II Core HR/Payroll and Timekeeping Establish Phase S2 -1 S2 -2 S23 Milestone - Project Initialization. Milestone - Install the In -scope Products in Project environment.: Milestone -Project Team Learning: 12/2212013 1/5/2014 21912D14 $118,713.02 $0.00 $71,227.81 $11,871,30 $0.00 $7,122,78 $106,841.72 $O.OD $64,105.03 S2-4 Milestone - Initial Beta Prototype: 319/2014 $79,142.02 $7,914.201 $71,227.81 S23 Milestone - Final Prototype- 519/2014 $118,713.02 $11,871.30 $106,841.72 S23 Execute Phase Milestone - Acceptance Test 6129/2014 $102,894.62 $0.00 $1(),288.4rl $0.001 $92,596.16 $0.00 S2 -7 Milestone - System Test: 8124/2014 $116,713.02 $11,871.30 $106,841,72 S2$ Milestone - Full Scale Test: 101f9104 $79,142.02 $7,914.201 $71,227.81 S2-9 Milestone - Production Readiness 12/2 2 01 4 $39,571.01 $3,957.10 $35,613.91 S2 -10 Milestone -Complete Post -Go -Live Support: 2x812015 $63,313.61 86,331.36 $56.982.25 S2 -11 Milestone - Close Project: Total Payment Milestone Amount for this Stage 2 4/12/2014 $791,420.16 $0.00 $79,142.02 $79,142.02 $791,420.16 Infor Statement of Work O 2013 73 EXHIBIT 10 TO THE MASTER.CONTRACT Appendix H: Payment Milestone Table (continued) Stage 111 Talent Management Esta blish Phase S3-1 Milestone. - Project initialization: 10!1212014 $34,625 $3,462.46 $31,162.17 S3-2 Milestone - Install the in-scope Products in Project environment: 10/12/2014 $0 $0.00 $0.0o S33 Milestone - Project Team Learning: 10!1912014. $20,775 $2,077.48 $18,697 S34 Ml lesions - Initial Beta Prototype: 11/16/2014 $23,083 308.31 $2, $20,774.78 S3-6 Milestone. - Final Prototype: 12/21/2014 $34,625 $31,162.97 Milestone - Acceptance Test 1!2512015 $30,008 $3,000.80 $27,007.21 Ex Execute Phase $0 $0.00 $0.00 S3-7 Milestone _System Test: 3/8!2095 $34,625 $3,4 $31,1 S" Milestone -Full Scale Test: 4/12/2015 $23,083 $2,308.31 $20.774.78 S3-9 Milestone - Production Readiness 512412015. $11,542 $1,154.15 $10,387.39 53-10. Milestone - Complete Post -Go -Live Support: - 6/2112 01 5 $18,466 $1,846.65 $16,619.82 S3 -11 Milestone -Close Project: 8!.2312015 $0.00 $23,083.09 Total Payment Milestone Amount for this Stage 3 $230,831 $23,083.09 $230,830.86 Stage IV. Bud etandPlannin Establish Phase - S4 -1 S4-2 543 S44 S4-5 S46 Milestone - Project Initialization: Milestone - Install the In.scope Products in Project environment: Milestone - Project Team Learning: Milestone - Initial Beta Prototype: Milestone -Final Prototype: Milestone - Acceptance Test 6/29/2014 6/29/2014 716!2014 7/27/1914 7/3112014 9121/2014 $19,785.50 $0.00 $11,871.30 $13,190.34 $19,785.50 $17,147.44 $1,978.55 $0.00. $1,187.13 $1.319.03 $1,978.55 $1,714:74 $17,806.95 ..$0:00 $10,684.17 $11,871.30 $17,806.95 $15,432.69 Execute Phase $0.00 $0.00 $0.00 S4-7 S48 S4-9 54-10 S4-11 Milestone - System Test:' Milestone - Full Scale Test: Milestone - Production Readiness 1111ileslone - Complete Post -Go -Live Support Milestone -Close Project: 10/1212014 9/1612014 1217/2014 12/2812014 31112D95 $19,785.50 $13,190.34 $6,595.17 $10,552.27 $1,978.55 $1,319.03 %59.52 $1,055.23 : $0.00 $17,806.95 $11.871.30 $5,935.65 $9,497.04 - $13,190.34 Total Payment Milestone Amount for this Stage 4 $131,903.36 $13 180.34 $131,903.36 Stage V On-Boardin Establish Phase - - S4-1 54-2 S43 Milestone - Project Initialization Milestone - Define Phase Complete Milestone -I Rate Testing 6129/2014 7/31/2014 10/12/2014 $39,000.00 $31,200.00 $7,800.00 $0.00 $0.00 $0.0D1 $39,000.00 $31,200.00 $7,800:00 Total Payment Milestone Amount for this Stage 5 $78,000.00 $0.00 $78,000.00 Stage Ia' . S m PrV Establish Phase 54.1 S4-2 S4-3 Milestone - Installation and Training of Investment and Debt Software Milestone -Cash Management Configuration and Bank Interface Training - Milestone - GL Interface 10!6!2014 1 111 7120 1 4 1112!2014 $29,500.00 $14,750.00 $14,750.00 $0.00 $0.00 $0.00 $29,500.00 $14,7511.00 $14,750.00 Total Payment Milestone Amountfor this Stage la $59,000.011 $0.00 $59,000.00 Stage lb PCI Establish Phase S4 -1 54-2 S4-3 Milestone - TBD - - Milestone - TBD Milestone - TSD TBD T13D TER) $30,000.04 $15,00o.00 $15,000.00 . $O:oO $0 0D $0.00 . $30,004.00 .$15,000.00 $15,000.00 Total Payment Milestone Amount for this Stage lb $60,000.00 $0,00 $so,opD.po Irlfor Statement of Work © 2013 74 EXHIBIT 10 TO THE MASTER CONTRACT Appendix H: Payment Milestone Table (continued) Stage VI - Expense.Mana emnt (XM ) . - - Establish Phase S4-1 Milestone - Projectlnitialization: 11/212014 $31,573.35 $3,157.341 $28,416.02 54-2 Milestone - Install the In scope Products in Project environment:. $0.00 simol $0.00 S4­3 Milestone - Project Team Leaming: 11!23!2014 $18,944.01 $1,894.401 $17,049.61 544 Milestone - Initial Beta Prototype: 12114!2014 $21,048.90 $2,104.89 $18,944.01 S4�5 Milestone - Final Prototype: 1/4/2014 $31,573.35 $3,157.34 $28,416.02 S4-6 Milestone - Acceptance Test 211!2014 $27,363.57 $2,736.36 $24,627.21 Execute Phase $0.00 $0.00 $0,00 54-7 Milestone - System Test: 2!22!2014 $31,573.35 .$3.157.34 $28,416.02 S4-8 Milestone - Full Scale Test: 312912014 $21,048.90 $2,104.89 $18,944.01 54-9 Milestone - Production Readiness 4119/2014 $10,524.45. $1,052.45 $9,472.01 54-10 Milestone- Complete Post- Gc,-Llve Support: 5/1712014 $16,839.12 .. $1,683.91. $15,155.21 54-11 Milestone -Close Project: 711912014. $0.00 $21,048.90 Total Payment Milestone Am ount for this Stage 6 $210,489.00 $21,048.90 $210,489.00 Stage VII - . CIS Utilq Billin Establish Phase - - - 54-1 Milostone- Project Initialization: 7/612014 $55,252.20 $5,525.22 $49,726.98 54-2 Milestone - Install the In -scope Products in Project environment: $0.001 $0.00 - . $0.00 54-3 Milestone -Project Team Leaming: 7/27/2014 $33,151.32 $3,315.13 $29,836.19 S4-4 Milestone - Initial Beta Prototype: 813112014. $36,834.80 $3,683.48 $33,151.32 S4-5 Milestone -Final Prototype:. 1 112120 1 4 $55,262,20 $5,525.22 $49,726.98 84-6 Milestone - Acceptance Test 12/2112 $47,885.24 $4,788.52 $43,096.72 Execute Phase $0.00. $0.00 $0.00 54-7 Milestone - System Test: 2/15/2014 $55,252:20 $5,525.22 $49,726.98 54-8 Milestone - Full Scale Test: 4119!2014 $36,834.80 $33,151.32 54-9 Milestone - Production Readiness 7/21/2014 $18,417.40 $16,575.66 54-10 Milestone - Complete Post-Go -Live Support: 5/2/2014 $29,467.84 $28,521.06 54 11 Milestone -Close Project: 10/412014 P$24,78 $36,834.80 Total Payment Milestone Amount for this Stage 7 $368,348.00 $368,348.00 Infor Statement of Work © 2013 75 Exhibit 11 to Master Contract - Functional and Technical Requirements Attached as Exhibit 11 is Infor's submission to the functional and technical requirements from the City of Corpus Christi's Request for Proposal for reference purposes Accounts Payable Accounts Payable Accounts Payable Accounts Payable Infor Lawson Accounts If you have purchased contract 12 Contract number /information H Y management. Otherwise in Payable comments area 22 Receiver number H Y Infor Lawson Purchase Order Easily available through Lawson Drill Around Ability to automatically assign vendor numbers, with the option to be able If Vendor Group is set to yes in 40 to manually assign the numbers H Y Infor Lawson Accounts Auto Vendor Numbering then (must prevent duplicate vendor Payable system assigns; If not then numbers from being used). manual. Infor Smart Office list view functionality allows users to search by zip code on vendor records. List views can be configured to add columns to the Ability to enter a zip code and have view if city.does not default. fi7 multiple city names display fora H Y Enterprise Search Using Infor Consulting Services a single zip code. Infor Smart Office list view can be modified using Java scripting to add additional functionality to a form. For example a button can be added to the vendor entry form to push address information to USPS for address verification. Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Ability to default the GL expense account in the vendor's record, 80 allowing for the editing of this Infor Lawson Accounts account when entering the invoice H Y Payable Distribution Code within the Accounts Payable and /or Purchase Order module Ability to have system check for and prohibit entry of duplicate invoices Infor Lawson Accounts Company, Vendor, Invoice 93 for a vendor, with override for H Y Payable Number must be unique to be authorized system users. created Infor Lawson Accounts 105 Shipping (hard -cap tolerance) H Y Payable Infor Lawson Cost Component for Add on Matching Charges Ability to enter invoices in batch Infor Lawson Accounts 107 providing control totals reconcilable H Y Expense Only invoices by user. Payable Ability to enter on -line missing batch 108 items and to change incorrect items H Y Infor Lawson Accounts without reentering or reprocessing Payable Transfer batch items the entire batch. Ability to delete or modify an invoice Infor Lawson Accounts Not all fields can be edited. Must 110 record before it is scheduled for H Y Payable cancel and re- entere if changing payment. key fields Ability to permit an error to be corrected by the user without having Infor Lawson Accounts Not all fields can be edited. Must 116 to back out of the invoice and H Y Payable cancel and re- entere if changing resubmit it. key fields Ability to override the referenced Infor Lawson Accounts Can not modify GL code block for 118 procurement information with the H Y Payable, Matching inventory items on a purchase proper authority. order Ability to calculate pending items 143 (outstanding requisitions) out of H Y Infor Lawson Requisitions Lawson Business Intelligence appropriations available. Reporting Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Accounts Payable Budgeting Budgeting Budgeting Ability to enter serial number 144 information on a payment voucher H Y Infor Lawson Accounts ACH payment method record. Payable Lawson can store the links to any file. Addenda records are created Ability to attach multiple addenda Infor Lawson Accounts during the AP payment cycle. A 181 records. H Y Payable third -party tool (MHC) is required to create addenda rcords based off pulls from Lawson database tables. Ability for end user to change the 182 format of the bank file when changes H M Infor Lawson Accounts Work with 3rd party or ICS are requested from the bank payable Ability to include details for the Infor Lawson Accounts 194 original PO on the check stub. H Y Payable, MHC Document Comments Express 199 Ability of the system to NOT print H Y Infor Lawson Accounts System will not allow a negative zero amount or negative checks. Payable check. Ability to print invoice detail on the 200 check stub including credits or invoice H Y Infor Lawson Accounts Comments adjustments Payable System must calculate and deduct Infor Lawson Accounts Up to three withholding codes 232 backup withholding for vendors that H Y Payable can be assigned to an invoice are subject to backup withholding. 1 p g• distribution line Ability to either create a requested 25 budget on -line, or print out the on- M Y Infor Performance CPM is an on -line data entry line form and complete it manually. Management solution. Ability to track changes in the document that occur from one CPM is an on -line application and 94 authorization paint to another, and H M Infor Performance is not document based. This who made the change, by producing Management would be a customization to an audit "change trail ". track changes at this level. Budgeting Budgeting Budgeting Budgeting Cash Receipting Cash Receipting Cash Receipting Cash Receipting Cash Receipting 117 Ability to provide and /or require H T Comments are available within 101 comments with budget revision M Y Infor Performance the cell note function. Currently requests. Management comments. can not be made payments and payments without required. 149 Balances H Y Infor Lawson General Ledger is not required in order to accept 193 City Resolution number and date H Y Infor Performance The resolution number and date Management could be entered as a cell note. 208 that interfaces with Payroll module H Y Infor Performance Current CPM will consume Management (import). 117 Ability to print magnetic inscription of H T PCI myRevenueCollector amount receipted on checks Ability to accept full or partial Infor Lawson Financials Accounts payments and payments without Receivable. An prior open invoice 118 prior bill Accepts deposits, bonds, H Y PCI myRevenueCollector is not required in order to accept etc. a full or partial payment. (Changed from T to Y) No, Accounts Receivable does not have this functionality. The 126 Ability to automatically allocate H N PCI myRevenueCollector easy workaround is to create receipts to several accounts. multiple receipts that each go to different accounts. (Changed from T to N). Y, Infor Lawson Financials Accounts Receivable. You cannot Ability to override who is making the override who is. making the 133 payment versus the name on the M Y PCI myRevenueCollector payment, you can use a User account when processing a payment. Field to record the name of the third party payer. (Changed from T to Y) Cash Receipting Cash Receipting Cash Receipting Cash Receipting Cash Receipting Ability to automatically retrieve account information including N. This sounds like there is a 135 amount owed from scanned bills. H N PCI myRevenueCollector .requirement for OCR and base User only has to "key in" amount Lawson does not accommodate paid, if different from amount owed. this. (Changed from T to N) M, Infor Lawson Financials Accounts Receivable and Infor Ability to prompt user at time of Process Automation. IPA can entry /scan that the account being check number of returned 136 receipted to has had a history of bad H M PCI myRevenueCollector payments for the customer upon checks based on user defined rules. addition of the payment and alert the operator with that information. (Changed from T to M) T, the product to list here is the Web Services provider, along with Accounts Receivable. As 146 PayPal and other payment providers H T PCI myRevenueCollector long as the Web Services provider can accommodate, the data is then easily interfaced to Accounts Receivable. Infor Lawson Financials Accounts Receivable. A user field can be used to to capture that 204 Ability to create an aging report of H R PCI myRevenueCollector information flagging the receipt receipts on hold. as held. Then, using Crystal Reports or other 3rd party reporting tool to produce that aging. Ability to create a Bank Totals Report, Showing Bank Code, Bank Infor Lawson Financials Cash 207 Number, Bank Name and Address, H Y PCI myRevenueCollector Management (Changed from T to and Deposit Amount. Y) Fixed Assets Fixed Assets Fixed Assets Fixed Assets General Ledger Ability to establish a tentative fixed asset, as a tickler, to accumulate fixed project costs, before being capitalized, and placed into service. M Y Infor Lawson Asset Management Additionally project costs can be accumulated in Infor Lawson Project Accounting and, when ready, the costs can be capitalized as an asset in Infor Lawson Asset Management. The asset description is 30 characters.. In addition, an asset has 1 or more items, each with 52 Extended description M Y Infor Lawson Asset an additional 25- character Management description. More descriptive information can also be entered in the comments, which are unlimited in length. Ability to sort and print by the Smart Office allows users to sort following fields using all six sort key and filter on any field in the asset simultaneously, in any sequence and master. 215 to be able to select any and all fixed M Y Infor Lawson Asset ** you can download to Excel asset fields to be printed: fund, Management which allows you to. sort on any department, cost center, location, of the fields. Haven't seen that asset class, asset number, and you can sort in Smart Office funding source. Iselects. General Ledger General Ledger General Ledger Although some number may need to change, the structure itself can be accommodate (incomplete thought) - cb addition: An account number 21 Ability to maintain current Chart of H Y Infor Lawson General Ledger cannot be deleted if history Accounts, Hierarchy Index structure. exists but new numbers can be added and moved around within the structure at any time. The organization structure is held outside the chart and can also be re- organized at any time. Not a standard report but could be put together with LBI. Ability to search chart of accounts for Additionailly the standard purge 53 inactive accounts with no history (by L R Infor Lawson Business program will not delete accounts user defined time period) / budget to Intelligence with history and can be run in permit batch deletion / inactivation. report mode. It will list if an account is used. and thus, cannot be purged. Users can view period and YTD balances for an account (or range Ability to inquiry on an account's of accounts) for both current 67 current balance and historical M Y Infor Lawson General Ledger year and last year. They can also balances without exiting a screen. view for an account (or range of accounts) for a cost center or rollup view. General Ledger General Ledger General Ledger General Ledger !Depends upon the type of validation error. For example, an Ability to override transaction account that does not exist just 86 validation rules based on authorized H Y Infor Lawson General Ledger needs to be added before it can approval levels. be used. cb comment: Ability to add accounts can be controlled by security. 92 Ability for security to have individual H Y Infor Lawson General Ledger We have app +G120roval levels in levels of authorization. subsystems. Depends on the validation. Ability to apply all established System does not allow user to validation rules during the data entry enter invalid combinations so process, giving the user a warning but they cannot save more than a GL 112 allowing them to save the transaction H Y Infor Lawson General Ledger header unless the detail lines —for further review and edit / have valid combinations. With approval. encumbrances, the user can save even after soft warning they will go. over budget. Users can define total debits for a journal entry for editing Ability to specify account subtotals purposes. System automatically 124 and totals; computer automatically H N Infor Lawson General Ledger calculates totals. System performs totals. automatically calculates period, YTD totals by account for a cost center, summary accounting unit rollup, and company. General Ledger Human Resources Ability to perform both payroll and All entries affect the general Payroll is in a separate database personnel functions from a single ledger. Reclassifications are from HR /Personnel (Talent), but 2 accomplished either by using.a H Y Infor HR /Payroll there are delivered i - journal entry to debit one information in both systems from a account and credit another in the Ability to make memo entries that do single transaction. proper classification or by not affect the GL but allow for Human Resources moving an account from one 133 necessary reclassifications for H Y Infor Lawson General Ledger classification to another, which financial reporting. will move all entries associated function to integrate to the Payroll with that account automatically. Position requisition (request and 5 and Human Resources functions to H Multi- ledger only entries can be Infor HR and Payroll approval) are handled in the core made that will not affect GL. HR system. Payroll is updated Reporting.can pull together ML the req uisitio n. and GL transactions. Ability to perform both payroll and Payroll is in a separate database personnel functions from a single from HR /Personnel (Talent), but 2 database with automatic update of H Y Infor HR /Payroll there are delivered i - information in both systems from a that keep the shared data single transaction. updated based on a single user Human Resources transaction. Ability for the position requisition function to integrate to the Payroll Position requisition (request and 5 and Human Resources functions to H Y Infor HR and Payroll approval) are handled in the core create a position upon approval of HR system. Payroll is updated Human Resources the req uisitio n. when the position is filled. System allows for attachment of Infor delivers the ability for electronic documents (documents, attachments to most forms. 6 spreadsheets, images, PDF's, emails H Y Infor HR MHC, an Infor partner, offers saved to HTML, etc.) to employee Image Express, an imaging record soltuion which is included in this Human Resources proposal. Human Resources Human Resources Human Resources Human Resources Reporting tools may be used to Ability to integrate with Accounts send insurance and other benefit g Payable to automatically process H Y Infor Payroll and Infor AP plan costs to AP to send payments to insurance /benefits payments to benefit plan providers. providers based on employee enrollments. Ability to integrate the Payroll / Human Resources modules to track Workers' Compensation claim Infor does not track claims 9 activity, including date of loss, injury L Y Infor Payroll and HR activity. Workers Comp related type, WC -1, restrictions, injury /illness can be tracked. appointments, notes, etc. Standard product allows for configuration of the online application (data entry screens). Also, there is configuration Ability for the City to configure data tooling is available in the 44 entry screens. H Y Infor HR, Talent Acquisition delivered solution to allow for defining required field and inclusion /exclusion of data that varies from standard data elements: There is no form creation out of the box. Ability to send an automatic notification to the applicant The delivered solution provides acknowledging receipt of an the applicant with the means to application both on the screen and by create an email account (via the 50 email. If the applicant does not have H Y Infor HR, Talent Acquisition configuration defined by the an email address, the system must organization) and use that have the ability to mail merge and account for the online print a hard copy. application process. Human Resources Human Resources Human Resources The Talent Acquisition solution allows for the creation of questions /question sets that could be used for applicant testing and tracking of results. The ability to track results and Ability to perform multiple levels of create and 'score' an online test applicant testing and allow for is provided via 3rd party 59 applicant lookup of test results H Y Infor HR, Talent Acquistion partnership. Our solution does completed not include a testing feature set. We deliver a process flow interface to exchange the data for any 3rd party partner for true assessment testing. Our delivered integration templates can work with any assessment /testing vendor. The talent acquisition solution allows for the definition of how close of a 'fit' an applicant or candidate is to an open position. Ability to match applications to Infor HR and Talent In addition, we have the ability to 62 positions. H P search for candidates that match Acquisition defined criteria. We have a product roadmap for inclusion of a true matching process whereas the system will have the ability to automatically find candidates. Ability for employees to view and Wellness Program information 180 enroll in wellness program activities H M InfAr FQ!; may be provided through online. customization. Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Ability to support multiple carriers for Each carrier would be tied to a 191 each benefit plan. H Y Infor HR, Payroll, Benefits separate "plan" within each type of plan. This information can be captured using a Crystal Report and a Ability to automatically flag for FM LA dashboard. Additionally, leave eligibility after 12 continuous Infor HR, Absence employees who meet the criteria 192 months of employment if 1250 hours H R Management can be placed in a FMLA eligible are worked. group. Absence Management has a standard eligibility report, or a plan may be defined with eligibility rules to automate this. Ability to track all arrear accounts and 205 balances, and integrate with payroll H Y Infor HR, Payroll, Benefits This could be created using to collect arrears balances. workflow. Ability to automatically create GL GL entries are driven by the 209 entries to central fund account for H Y Infor HR, Payroll, Benefits processing of the benefit employer contributed benefits. amounts in Payroll. Ability to select specific enrollment information and define the format for Standard product supports the 210 interfaces to outside carriers H Y Infor HR, Payroll, Benefits HIPAA 834 Transaction standard including medical, dental, vision and N5010). Tools may be used to life. create files in different formats. A standard report will calculate Elapsed time with multiple breaks in and can determine a service date 216 H Y Infor HR, Payroll, Benefits based on breaks in service. service Workflow can be used to store I service time in a user field. Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Ability to pool hours for catastrophic leave, allowing employees to donate 234 sick and vacation time to the pool H Y Infor HR, Payroll, Benefits, This could be created using from their accrued balances Absence Management workflow. (participation restricted by leave plan). 237 Handles multiple providers for each H Y Infor HR, Payroll, Benefits We currently track a single plan carrier per plan. You can create a report that will pull in total compensation 261 Ability to produce an employee'total H Y Infor Reporting Tools information but we should compensation' statement annually. position the Required Product(s) Enwisen Total Rewards Statement Ability to automatically adjust leave Benefits supports the "buying" or 289 balances when an employee H Y Infor HR, Payroll, Absence "selling" of accrued paid time off, exercises a "buy back" option. Management, Benefits with integration to Absence Management. The reimbursement is typically 327 Ability to set tuition reimbursement H Y Infor HR and Learning and handled through Benefit plan thresholds /max. Development enrollments or direct entry in Payroll. Infor HR and Learning and Required Product(s) = Talent 335 Positions (requirement) H Y Development Management (Competency Framework) Infor HR and Learning and Required Product(s) = Talent 336 Employees (possession) H Y Development Management (Competency Framework) Required Product(s) = Talent Infor HR and Learning and Management (Competency 337 Department objectives (target) H Y Development Framework) and Learning & Development (Learning Checklists) Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Ability to record and flag yearly Required Product(s) = Talent Infor HR and Learning and 339 training requirements as needed to H Y Management (Competency Development keep professional licenses. Framework) Ability to flag CDL employees and CDL Required Product(s) = Talent Infor HR and Learning and 340 supervisors who have not taken their H y Management (Competency annual training. Development Framework) Ability to randomly select CDL Infor HR and Learning and Not Available; evaluation on 341 employees from a pool for random H F Development product roadmap for future drug testing functionality Ability to track licensure and Infor HR and Learning and Required Product(s) W Talent 342 certification requirements. H Y Management (Competency Development Framework) Required Product(s) = Talent Ability to track vehicle accident Infor HR and Learning and Management (Competency 343 records, state classification, and H Y Framework) - requires comments. Development configuration using Config Console Ability to track other certifications Infor HR and Learning and Required Product(s) = Talent 344 per employee (e.g. NIMS) and their H Y Development Management (Competency expirations Framework) We deliver configuratio tooling Ability to link more than one Talent Management: to allow you to add unlimited 489 evaluation date to each record. H Y Performance Management user fields or to add fields related to multiple dates Config Console (add date field) System provides threshold, peer group review, and / or analytical Discretionary criteria can be Talent Management: 498 functionality to support intervention H Y Performance Management added to performance appraisals and early warning at the personnel and monitored and organizational levels Infor HR Service Delivery, We provide a standard 510 Ability to interface with E- Verify H Y Onboarding integration with a 3rd party solution Tracker I -9 a -V ri Payroll . Payroll Payroll Payroll Payroll Payroll Payroll Ability to pay employees every other IVendor checks are not created in week but have the choice of the Payroll application. The Infor 11 producing vendor checks (i.e. Fed% H Y Infor HR /Payroll AP module may be used, and we state, insurances, etc.) on the same have partners that provide tax cycle or monthly. filing services. Ability to perform both payroll and Payroll is in a separate database personnel functions from a single from HR /Personnel (Talent), but 17 database with automatic update of H Y Infor HR /Payroll there are delivered interfaces information in bath systems from a that keep the shared data single transaction. updated based on a single user transaction. Ability to allow an unlimited number 161 of user defined earning types and H Y Currently support up to 9999 Infor HR /Payroll attributes. unique earnings code definitions. Ability to automatically pay employee (any employee type) for part of a pay period at one rate and the rest of the This is achieved through time 166 pay period at a different rate if H Y Infor HR /Payroll entry processes that identify employee's rate change is effective daily hours worked /paid. dated during the middle of the pay period. Ability of department to change time 171 record and hold changes in suspense M Y May use work flow for Infor HR /Payroll awaiting elease b authorized g Y approvals /authorisations. user /department prior to accepting. Ability to provide tax tables which are 319 in compliance with all applicable tax H Y Infor HR /Payroll See above comment. laws. Payroll Payroll Payroll Time and Attendance Time and Attendance Time and Attendance Time and Attendance Time and Attendance Time and Attendance Time and Attendance Ability to produce all the wage and tax reports required to comply with Electronic files are created for the laws, rules and regulations of Infor Payroll Time and quarterly and year end reporting 418 other taxing entities, if and when the H Y Infor HR /Payroll requirements. Some reporting State becomes subject to their laws, Management requirements may utilize rules and regulations. reporting to 487 Ability for W -2s to be accessible H Y Infor Lawson HR /Payroll and See above comment. 240 online H Y MHC Document Express Absence Management is 488 Ability for employees to download W- Infor Lawson HR /Payroll and integrated directly with Payroll. 2 information into tax software M Y MHC Document Express See above comment. Time and Attendance Time and Attendance Time and Attendance Time and Attendance Time and Attendance Time and Attendance Time and Attendance Ability to create an automatic notification to the employee when an employee's vacation /PTO /sick time Infor Payroll Time and This could be created using 231 balance is running above / below a H Y Attendance; Absence workflow. user defined maximum / minimum Management level. Ability for PTO balances to be Infor Payroll, Time and 240 exported to payroll, HR, or other H Y Attendance; Absence Absence Management is systems. Management integrated directly with Payroll. Ability to set -up pre - configured Infor Payroll, Time and 264 workflow, notifications, and alerts. H Y Attendance; Absence Using Process Automation tool. Management Ability to alert leave administrators Infor Payroll, Time and 273 when there is a potential FMLA H Y Attendance; Absence Using Process Automation tool. qualifying absence. Management Ability to have Federal and State Infor Payroll, Time and 275 Family leave preconfigured templates H Y Attendance; Absence This could be created using built into in the system. Management workflow. Ability for all required letters and Infor Payroll, Time and MicroSoft Add -ins can be used to 280 forms to be automatically generated H Y Attendance; Absence populate data into preconfigured to support leave processes. Management templates in Word. Time and Attendance General and Technical General and Technical General and Technical General and Technical Ability to define how the paid time should be used with unpaid time. For example if the employee is out Absence Management provides a 82 for their own serious health condition H Y Infor Payroll, Time and set of rules around the 285 and they should be paid Short Term L Y Attendance; Absence combination and sequence of Disability concurrently with FMLA, Management paid time off plans along with the solution must manage the time as unpaid time. defined by the organization. Ability to integrate with documents/ images stored in Electronic Document Management System (EDMS) which Infor Process Automation will 82 the City may consider in the future. H Y Infor Process Automation operate with any EDMS system. Please indicate in Comments section Infor has several EDMS system which EDMS systems that the ERP vendors as partners. integrates with. Ability to utilize mobile devices /solutions for security - 85 restricted viewing information and H Y Infor Mobile Applications data entry. Although some Infor applications have the capability to push out, Ability to optionally push out, and and rollback, system updates to 88 rollback, system updates to all clients, H N all clients from a centralized from a centralized location. location, for example, Infor Smart Office has this capability, this capability is not pervasive across all Infor applications. 4.2 - Accounts Payable Replace this text with the Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and EM primary pr generate completed 1099 forms. I 1 General Information .2 Ability to track the following information in the accounts payable module: - Infor Lawson Accounts Payable 3 Coding structure elements (from chart of accounts) H Y Infor Lawson Accounts Payable 4 Batch number (manual entry or system assigned), batch date (system recorded) and batch total H Y Infor Lawson Accounts Payable 5 user ID (system recorded) H Y Infor Lawson Accounts Payable 6 Posting date H Y Infor Lawson Accounts Payable 7 Due date H Y Infor Lawson Accounts Payable 8 Purchase order number H Y Infor Lawson Accounts Payable 9 Invoice number (up to 50 characters), amount and date H N Infor Lawson Accounts Payable Invoice field is 29 characters long; amount and date are available. 10 Hold indicator H Y Infor Lawson Accounts Payable 11 Description /comments (up to 50 characters) H Y Infor Lawson Accounts Payable 12 Contract number /information H Y Infor Lawson Accounts Payable 13 Document number H Y Infor Lawson Accounts Payable 14 User - defined fields H Y Infor Lawson Accounts Payable Availability Pnor�ty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 1 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable : 4.2 Accounts Payable . - . Replace this text with the primary product name(s) which satisfy 11 e fcfen y manage a cas rs ursements, electronically track paid and outstanding requirements. invoices, print checks, and generate completed 1099 forms. f `►pij3 Payment 715 type /code (e.g. special handling for checks that do not ge# mailed) H Y Infor Lawson Accounts Payable 16 Payment date H Y Infor Lawson Accounts Payable 17 Check number H Y Infor Lawson Accounts Payable 18 Bank clearance date H Y Infor Lawson Cash Management 19 Vendor Information H Y Infor Lawson Accounts Payable 20 Vold Check Information H Y Infor Lawson Cash Management 21 Voucher number (separate from check number, system generated) H Y Infor Lawson Accounts Payable Easily available through Lawson Drill Around 22 Receiver number H Y Infor Lawson Accounts Payable 23 1099 Information H Y Infor Lawson Accounts Payable Ability to post invoices which update the accounts payable file, reduce the 24 related encumbrance(s), update the vendor master file, update the general ledger, generate checks or ACH's and create detailed transaction records for H Y Infor Lawson Accounts Payable audit and analysis. 25 Ability to track Vendors payments by fiscal year as well as calendar year H Y Infor Lawson Accounts Payable Ability to handle all transaction processing including file maintenance and 26 transaction entry online or in real time processing mode as determined by the H Y Infor Lawson Accounts Payable user. Ability to provide a method of assigning separate approval levels to users for 27 processing invoices, receiving reports, payments, requisitions and purchase H Y System Foundation orders (edit and update functions). Ability to establish levels of approval and one or more individuals with approval 28 authority by department and within central review organizations (e.g., H Y System Foundation Purchasing, Fiscal Management, Budget). Ability to automate the fiscal year accounts payable liability by providing 29 functions to report on and analyze end of year open requisition, Procurement Infor Lawson Requisitions, and invoic e transactions and report the appropriate liability amounts in the W Y Purchase Order, and Accounts financial statements Payable 30 Ability to perform dual year accounting (Le. ability to select between prior and ; current year payments when processing each invoice). H Y Infor Lawson Accounts Payable Availabilit H - H i y Pri_,- Y - Yes ) R - Reporting Tool ) T - Third Party High l M - Medium L- Low 2 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable f. F , Replace this text with the Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed primary pr 1099 forms. 31 Ability to alert if an invoice is being processed for a vendor that is flagged as debarred or suspended H Y Infor Lawson Process Automation 32 Ability to flag or prohibit the following with the ability of authorized users to override: Infor Lawson Accounts Payable 33 The receiving date from being earlier than the requisition date IM Y Infor Lawson Purchase Order 34 The quantity received from being greater than the quantity approved on the purchase order/ contract M Y Infor Lawson Purchase Order 35 The unit price from being greater than the unit price approved on the purchase order /contract M Y Infor Lawson Purchase Order 36 The payment amount is greater than the defined budgetary category balance H Y Infor Lawson Accounts Payable 37 Vendor File Set -Up and Maintenance Ability to assign classifications to vendors (i.e. Regular, One- Time /Alternate, 38 Employee, accounts payable, bid, governmental agencies, volunteers, EFT, etc.) Infor Lawson Accounts Payable, and limit .access for updating vendor information based on an appropriate user H R System Foundation level of authority. 3 9 Ability to require a nine -digit FEIN for vendors but not for employees and H Infor Lawson Accounts Payable, governmental agencies. y Smart Office Ability to automatically assign vendor numbers, with the option to be able to If Vendor Group is set to yes in Auto 40 manually assign the numbers (must prevent duplicate vendor numbers from H Y Infor Lawson Accounts Payable Vendor Numbering then system assigns; If being used). not then manual. Can be manually assign for one time vendors. 41 Ability to search for vendors by any field in the vendor record H Y Infor Lawson Accounts Payable, Smart Office System provides controls around the vendor information recorded in order to 42 minimize duplicate entries of the same vendor providing warnings to system users of duplicates.. (such as double checking addresses and for similarities in the H y Infor Lawson Accounts Payable Vendor name, in case for example, either "South" or "5." are used) Ability to create multiple addresses per vendor with the ability to assign each 43 address as appropriate (i.e. invoicing, remittance, ordering, etc.); and the ability H Y Infor Lawson Accounts Payable Each address is flagged as a remittance -, to select different remit addresses during the voucher payment process. purchasing -, or both -type location. Ability to track and search on vendor file address fields including name, address 44 (multiple), p (multiple), hone multi le fax and email contact info number, type, status H Y Infor Lawson Accounts Payable, t (active /inactive}, tax Id &type, commodity code (multiple }, Purchase Order, Smart Office 45 Ability to input or designate a "Vendor Name and Address" for 1099 Reporting purposes for each 1099 vendor in the system. H y Infor Lawson Accounts Payable ity Availability Priority H -- H Y - Yes I R - Reporting Tool I T - Third Party H igh M - Medivm I L- Low 3 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Accounts Payable Replace this text with the primary Product name(s) which sa -mpnt fectrve: o -e icient y manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed 1099 forms. KNUrE1 _ Ian feq'er 46 Ability to designate which bank account a vendor will be paid from with ability to Infor Lawson Accounts Payable, override during the invoicing process. H Y Cash Management 47 Ability to enter all needed vendor bank information for EFT payments (ABA Infor Lawson Accounts Payable, number, bank account number, bank name, etc.). H Y Cash Management 48 Ability to track the following information in the vendor master file: Infor Lawson Accounts Payable 49 Vendor number H Y Infor Lawson Accounts Payable 50 Status (active or inactive) H Y Infor Lawson Accounts Payable 51 Contact name, address, phone number, remit -to name, and remit -to address H Y Infor Lawson Accounts Payable 52 Vendor bank number (for ACH payments) H Y Infor Lawson Accounts Payable 53 Federal ID /Social Security Number H Y Infor Lawson. Accounts Payable 54 Type of minority business H Y Infor Lawson Accounts Payable 55 Type of Vendor (AP, PO, Impact Certificate Vendor) H y Infor Lawson Accounts Payable 56 Search ID (if a vendor's name also has an alias that they are known as (i.e. PMI)) H Y Infor Lawson Accounts Payable Vendor can have optional search name 57 Ability to input comments regarding account status for the vendor record. H Y Infor Lawson Accounts Payable 58 Ability to establish security for limited access to social security or tax ID numbers Infor Lawson Accounts Payable, on vendor file. H Y System Foundation 59 Ability to make additional notes / comments related to vendors. H Y Infor Lawson Accounts Payable 60' Ability to interact with vendors on -line, place orders, receive invoices and make Infor Lawson Purchase Order, Infor Lawson Supplier Order payments electronically. H Management, Infor Lawson Y Accounts Payable 61 Ability to annually remove in vendors based upon flexible, user - generated parameters. H Y Infor Lawson Accounts Payable 62 Ability to generate mailing lists and labels for mailings to vendors. H Y Infor Lawson Accounts Payable 63 Ability to integrate vendor information between the procurement and accounts Infor Lawson Accounts Payable, payable systems. H Y Purchase Order 64 Ability to make changes or deletions to the vendor master file without affecting vendor information on check (payment) history, H Y Infor Lawson Accounts Payable Availabillty Pny Y - Yes I R - Reporting Tool ) T - Third Party H - High ) M - Medium I L - Low 4 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Objective: To efficiently manage all cash disbursements, electr track paid and outstanding invoices, print che cks, and generate completed 1099 forms. seonsw _. 65 Ability to prevent inactivation of a vendor if there are unpaid items, open Vendors can be inactivated at any time, purchase orders or a transaction history during the current festal year. H N Infor Lawson Accounts Payable which will only prevent future transactions. Existing transactions will not be affected. 66 Ability for vendor payment history to be either retained or archived for an unlimited number of years based upon user criteria. H Y Infor Lawson Accounts Payable 67 Ability to enter a zip code and have multiple city names display for a single zip code. H N N/A 68 Ability to perform the following vendor self service functions, including: - N/A 69 Register online, identify the services they provide (commodity codes) H Infor Lawson Supplier Order Y Management 70. Pay registration fees via credit card H T Use of the Supplier Portal with Infor Infor Lawson Accounts Payable Lawson solutions does not impose a a registration fee on vendors. 71 Inquire when goods /service were received H y Infor Lawson Purchase Order, Infor Lawson Accounts Payable 72 Inquire when invoice was received H Y The Invoice date field can be the date the Infor Lawson Supplier Order vendor created the invoice or the date the Management invoice was received. 73 Inquire on payment status H y Infor Lawson Supplier Order Management 74 Inquire on expected payment date H y Infor Lawson Supplier Order Management 75 Update their contact information H y Infor Lawson Supplier Order Mana ement 76 Inquire on payment history H y Infor Lawson Supplier Order Management 77 Update payment method preferences H y Infor Lawson Accounts Pa able 78 Unlimited user defined fields H N We offer unlimited comment and attribute Fields, but there are six user fields, User 79 Invoke Entry and Processing Field 1 is searchable Ability to default the GL expense account in the vendor's record, allowing for the . 80 editing of this account when entering the invoice within the Accounts Payable H Y Infor Lawson Accounts Payable and /or Purchase Order module 81 Ability to set a default for purchase order Information on the invoice during Infor Lawson Accounts Payable, invoice entry with invoices with source transactions. H y Matching Priority Avall_ abilit Y - Yes I R - Reporting Tool I T - Third Party H -Nigh I M- Medium I L- Low 5 of 247 M- Modification I F- Future I N- Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Acc Replace this text with the primary product name(s) which satisfy requirements. Objective: To e iicie mana o f/ cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed 1099 forms. �I1t•llyV,Bf �'1,4 W 1 h , Wil ll,. 82 Ability to process one invoice (voucher) or multiple invoices {vouchers) for one Infor Lawson Accounts Payable, H purchase order (or encumbrance) and /or for one purchase order line. Y Matching Ability to distribute invoice payments by item or total into multiple general 83 ledger accounts, department, activities, funds and cost categories, project codes, H Y Infor Lawson Accounts Payable etc. 84 Ability to enter an invoice for a PO before the receiver acknowledges receipt of goods. H Y Infor Lawson Accounts Payable 85 Ability to distribute an unlimited number of invoice line items on a invoice (voucher). H Y Infor Lawson Accounts Payable 86 Ability to input detailed line item information on a transaction in searchable fields. H Y Infor Lawson Accounts Payable Ability to limit the processing of a voucher, only up to the amount of the current 87 encumbrance. If the amount due on the vendor invoice exceeds the current Error would be permitted, however the encumbrance, key entry would be prohibited and an error message would be H Y Infor Lawson Accounts Payable transaction would require action before displayed. release for payment. 88 Ability to allow for budget and edit checks of all entered vouchers /tallies to ensure appropriate data entry fields are filled in. H Y Infor Lawson Accounts Payable 89 Ability for user to make inquiries into the General Ledger during invoice entry H Y Infor Lawson Accounts Payable Ability to scan received invoices centrally and route through workflow to the 90 appropriate departments for review and approval with appropriate controls and H T MHC Image Express security established. 91 Ability to accommodate decentralized or centralized invoice entry. H Y Infor Lawson Accounts Payable Ability to perform data validation on -line during entry including purchase order 92 number, vendor number and coding elements, checking for required fields as well as allowable field values with the ability to override, with appropriate H y Infor Lawson Accounts Payable security. System should provide error messages for on -line transactions. 93 Ability to have system check for and prohibit entry of duplicate invoices for a vendor, with override for authorized system users. H y Infor Lawson Accounts Payable 94 Ability to handle vendor payment retainages by percent of contract or other Infor Lawson Contract defined amount. H Y Management 95 Ability to enter and track Invoice retainage all the way to final payment. H y Infor Lawson Contract Management 96 Ability for authorized users to make edits and revisions to unposted invoice transactions prior to posting. H Y Infor Lawson Accounts Payable 97 Ability to enter invoice and invoice line item description of at least 100 characters H Y Infor Lawson Accounts Payable Availability Pri_ ori� Y - Yes I R - Reporting Tool I T -Third Party H - High I M - Medium I L - Low 6 of 247 M -Modification I F -Future I N -Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable ' Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and • - -' generate completed 1 f 1 •�1 1099 forms. T ' 98 Ability to enter an invoice without a corresponding purchase order, H Y Infor Lawson Accounts Payable 99 Ability to designate "separate check" on an invoice transaction H y Infor Lawson Accounts Payable, Matching 100 Ability to match purchase orders, receiving reports, and vendor invoices (3 way match) or purchase order to vendor invoice (2 way match). H Y Infor Lawson Accounts Payable 101 Ability to define matching tolerances for the following: - N/A 102 Unit Cost (percent tolerance) H Y Infor Lawson Accounts Payable 103 Quantity (minimum tolerance) H Y Infor Lawson Accounts Payable 104 Total Cost (percent-tolerance) H Y Infor Lawson Accounts Payable 105 Shipping(hard =cap tolerance) H Y Infor Lawson Accounts Payable 106 Ability to configure a four -way matching process for defined PO types that also includes an Inspection of Goods after acknowledging Receipt of Goods. H Y Infor Lawson Accounts Payable 307 Ability to enter invoices in batch providing control totals reconcilable by user, H y Infor Lawson Accounts Payable 108 Ability to enter on -line missing batch items and to change incorrect items without reentering or reprocessing the entire batch. H Y Infor Lawson Accounts Payable Batch will not release with errors, however 109 Ability of the system to flag transactions detected in error in the batch processing users are able to transfer errors toa and preclude only erroneous transactions from further processing, H Y Infor Lawson Accounts Payable separate batch so that remaining items can be processed without the need to re -key anything. 110 Ability to delete or modify an invoice record before it is scheduled for payment. H Y Infor Lawson Accounts Payable Ability for the system to generate payment date based on (1) terms assigned to 111 invoice or (2) due dates on the invoice; also the ability for the system generated H Y Infor Lawson Accounts Payable payment date to be overridden during the voucher data entry process. 112 Ability to provide security related to the viewing of entered AP batches where authorized users can view their batches or those batches of users they supervise. H Y System Foundation 113 Ability to adjust an invoice to reflect damaged goods received and returned, unapplied discounts, etc., using debit /credit memos. H Y Infor Lawson Accounts Payable Priority Availability Y - Yes R - ReportingTool T - Third Party H High I M - Medium L - Low of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Paya Accounts Re p l ace .. sec rve: o e rcren y manage al cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed 1099 farms. Numltrier,�'bippll a #�o��� i��'e, : - 114 Ability for Debit and Credit Memos to either be applied to specific invoices (vouchers) or be unapplied and on the vendor's account. H Y Infor Lawson Accounts Payable 115 Ability to identify capitalized items as invoices are processed and prompt user to enter fixed assets related details. H Y Infor Lawson Accounts Payable 116 Ability to permit an error to be corrected by the user without having to back out of the invoice and resubmit it. H Y Infor Lawson Accounts Payable 117 Ability to automatically attach the information from the referenced purchase Infor Lawson Accounts Payable, order line item(s) to the invoice. H Y Matching 118 Ability to override the referenced procurement information with the proper Infor Lawson Accounts Payable, authority. H y Matching 119 Ability to track and report on pending encumbrances to be liquidated until the final nal update of the invoice batch. H Y Infor Lawson Accounts Payable 124 Ability to change vendor from PO to invoice /payment with proper authority. M Y Infor Lawson Accounts Payable, Matching 121 Ability to process invoices for both the prior fiscal year and current fiscal year. H Y Infor Lawson Accounts Payable 122 Ability to enter more than one invoice against the same purchase order in a Infor Lawson Accounts Payable, single day. H y Matching 123 Ability to make partial payments on purchase orders based on invoice amount. H y Infor Lawson Accounts Payable, Matching Ability to pay both travel and non - travel employee expenses including: mileage, 124 lodging, meal allowance / per diem, transportation fares, parking fees, airline, organizational dues, school reimbursement, magazine subscriptions, seminar H Y Infor Lawson Accounts Payable fees, car rental, and other expenses. 125 Ability to enter expense advances as prepayments and subsequently reduce the amount of the employee expense report. H Y Infor Lawson Accounts Payable 126 Ability to enter prepaid tickets (airlines) as prepayments for the employee but Could use Lawson Process Automation to paid to the vendor (travel agent) issuing the tickets. H M Infor Lawson Accounts Payable automatically generate the offsetting employee advance transaction. 127 Ability to reference other company paid travel expenses (credit card charges) to Users can enter company -paid lines manually. Alternatively, a custom interface the employee's expense report for reconciliation. H Y Infor Lawson Accounts Payable to bring these in from the card issuer can be developed. 128 Ability to process check requests for employee's expense report payments as vendor invoice. H y Infor Lawson Accounts Payable 129 Ability of the system to automatically generate a check, (with accounting approval & release) if the employee expenses are greater than the advances. H Y Infor Lawson Accounts Payable Ava ilabilit H y - H t v Y - Yes I R - Reporting Tool I T - Third Party H - H I M - Medium L -Low S of 247 M - Modification 1 F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable — ­­.."I �;_­ Replace this text with the primary prod uct Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed 1099 forms. 130 Ability to hold /repeat vendor information when keying multiple invoices into a batch. H Y Infor Lawson Accounts Payable 131 Payment Processing 132 Ability to include the following activities: 133 Scheduling of payments H y Infor Lawson Accounts Payable 134 Calculating and taking of discounts H Y Infor Lawson Accounts Payable 135 Capability of holding payments H Y Infor Lawson Accounts Payable 136 Releasing of payments H Y Infor Lawson Accounts Payable 137 Specifying a minimum payment amount H Y Infor Lawson Accounts Payable 138 Ability tahold invoice or invoices if the vendor payment is below the minimum Within Vendor Class the user can define a payment amount up to a user defined period of time (i.e. 30 days) H Y Infor Lawson Accounts Payable minimum payment hold code. A temporary hold remains for one payment cycle. 139 Ability to process a check or an EFT transaction using the same vendor number. H Y Infor Lawson Accounts Payable Ability. to generate a one -time payment without creating a permanent vendor in '140 the master file. System retains information on name, date, and amount of H Y Infor Lawson Accounts Payable, vendor payment. Cash Management 141 Ability to pre -note when establishing a new bank account. H Y Infor Lawson Accounts Payable 142 Ability to post invoice payments into a future posting accounting period. H y Infor Lawson Accounts Payable 143 Ability to calculate pending items (outstanding requisitions) out of appropriations available. H Y Infor Lawson Requisitions 144 Ability to enter serial number information on a payment voucher record. H Y Infor Lawson Accounts Payable 145 Ability to support recurring payment vouchers. H y Infor Lawson Accounts Payable 146 Ability to allow user to specify special routing /handling for payments. H Y Infor Lawson Accounts Payable 147 Ability to designate preferred payment methods for each vendor, by distribution type, and with -the ability for authorized users to override. H Y Infor Lawson Accounts Payable 148 J Ability to issue Electronic Payment Package (e.g, field purchase orders) and other forms of payment that do not require a Purchase order. H y Infor Lawson Accounts Payable Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I l -Low 9 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable 4.2 - Accounts Payable Replace this text with the primary prod fec rver o e rcrent y manage aN cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed 1099 forms. Number AP' I Uni#±s "ill 149 Those that do not require a PO should include the following capabilities: N/A 150 Input and store quantity, price and description H Y Infor Lawson Accounts Payable 151 Calculate and extend price H Y Infor Lawson Accounts Payable 152 Calculate total price H y Infor Lawson Accounts Payable 153 Assign vendor number H Y Infor Lawson Accounts Payable 154 Ability to email Electronic Payment packages H T MHC Document Express 155 Ability to view multiple line items /descriptions H Y Infor Lawson Accounts Payable 156 Ability to preview and edit Electronic payment packages on screen exactly as printed H T MHC Document Express Ability to automatically close POs after final payment is issued if payment results 157 in a zero balance on the PO. User should have the ability to indicate if this Infor Lawson Accounts Payable, should be processed as a final payment at the time of invoice entry whether the H y Matching, Purchase Order PO amount has a balance or not. 158 Ability to hold payments on any specific open item or for all invoices of a particular vendor, with the ability to report on held invoices /vendors. H Y Infor Lawson Accounts Payable 159 Ability to process checks or electronic payments from documents other than Purchase Orders, H Y Infor Lawson Accounts Payable 160 System supports approval and tracking of petty cash transactions. H Y Infor Lawson Accounts Payable 161 Ability to restrict certain transactions from being entered as petty cash g p Y InforProcess Automation, Smart Can either make this a part of the approval transactions (for example food and gas). H y Office process or conditional rules using Smart Office 162 Ability to associate payment terms by encumbrance (Le. PO, contract, etc. ), invoice or vendor. H Y Infor Lawson Accounts Payable 163 Ability to override payment terms as specified in the vendor master file. H Y Infor Lawson Accounts Payable 164 Ability to handle vendor payment retentions and interest from retentions. H Y Infor Lawson Accounts Payable 165 Ability to automatically calculate payment due date to take advantage of available discounts. H Y Infor Lawson Accounts Payable 166 1 System allows for automatic capturing and recording (In A/P and G /L) of vendor discount based on terms code identified upon payment. M Y Infor Lawson Accounts Payable Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H -High M - Medium i L -Low 1D of 247 M - ModificaVon I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Priority Avaliability Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium I L -Low it of 247 M - Modification I F - Future I N - Not Available Replace Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and product generate completed 1099 forms. Provisional asset records are created upon release of the invoice, but individual asset Ability to restrict the payment for an item until fixed asset information is numbers are not created until later, once 167 completed and a number has been assigned. H N Infor Lawson Accounts Payable provisional recrods are reviewed and released. Can require provisional asset information on an invoice, but cannot hold invoice until asset number is generated by system. 168 Ability to prevent the alteration of payment information once approval of the payment has been secured. H y System Foundation 169 Ability to capture vendor discount based on terms code identified upon payment. H y Infor Lawson Accounts Payable 170 Ability to alert the user of a missed discount. H y Infor Lawson Accounts Payable, Smart Office 171 Ability to track invoice, payment and general ledger dates separately and to change payment due dates and general ledger dates prior to payment. H Y Infor Lawson Accounts Payable 172 Ability to separately list debit and credit payment amounts for a payment transaction. H Y Infor Lawson Accounts Payable 173 Ability to prevent double posting of batches. H Y Infor Lawson Accounts Payable Ability to automatically liquidate current or prioryear (as applicable) 174 encumbrances upon payment of invoices with ability to track current and prior H Y Infor Lawson Accounts Payable year purchase order liquidations separately. 175 Ability to pay via the following methods: N/A 176 ACH /EFT H Y Infor Lawson Accounts Payable 177 Wire transfer H Y Infor Lawson Accounts Payable 178 Check H y Infor Lawson Accounts Payable 179 P -card H y Infor Lawson Accounts Payable Ability to process direct buying and processing of vendor invoices which did not 180 originate via a purchase order with multiple approval workflows based on H y Infor Lawson Accounts Payable, category. Infor Lawson Process Automation 18T Ability to attach multiple addenda records. H y LnforLawson Accounts Payable Priority Avaliability Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium I L -Low it of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Paya :4.2 - Accounts ........ ... )ecbVe: a e oent y manage all cash disbursements, electronically track paid and outstanding invoices, print Replace this text with the primary product name(s) which satisfy requirements, checks, and generate completed 1099 forms. Num��j App1i�`��nnRegdir,�m�tts �� 182 Ability for end user to change the format of the bank file when changes are requested from the bank H Y Infor Lawson Accounts Payable 183 Check Processing/Printing 184 Ability to optionally consolidate multiple payments to the same vendor in a check run or have separate checks issued to the same vendor in a check run. H Y Infor Lawson Accounts Payable 185 Ability for user - defined check formatting. H T MHC Document Express 186 Ability to process one check per vendor with all claims detail support on the corresponding page for additional check stub overflow capacity f if necessary). H Y Infor Lawson Accounts Payable 187 Ability to process check runs at anytime. H Y Infor Lawson Accounts Payable 188 Ability to select vouchers /tallies for check processing based upon various vendor parameters (i.e. regular, express, one -time, EFT, employee, payroll, etc.). H y Infor Lawson Accounts Payable 189 Ability to allow selected items to be paid and items to be withheld from payment for a particular check run. H Y Infor Lawson Accounts Payable 190 Ability to approve for payment the remaining selected vouchers and print final check register report. H Y Infor Lawson Accounts Payable 191 Ability to have a maximum check amount. H Y Infor Lawson Accounts Payable 192 Ability to have a check written against a purchase order that can be allocated to more than one account. H Y Infor Lawson Accounts Payable 193 Ability to generate checks on- demand H Y Infor Lawson Accounts Payable 194 Ability to include details for the original PO on the check stub. H Y Infor Lawson Accounts Payable, MHC Document Express 195 Ability to preview check and check stubs before printing and manually add, remove, or edit information included on the check stub. H T MHC Document Express 196 Ability to future date checks to be paid. H Y Infor Lawson Accounts Payable 197 Ability to support a check writing process on a predetermined schedule (schedule date should be different from "due date "). H Y Infor Lawson Accounts Payable 198 Ability to print laser checks (including logos) on plain /blank, flexible form paper stock (perforated). H T MHC Document Express 199 Ability of the system to NOT print zero amount or negative checks. H Y Infor Lawson Accounts Payable 200 Ability to print invoice detail on the check stub including credits or invoice adjustments H Y Infor Lawson Accounts Payable Avaiiabilitv Priority Y- Yes I -Reporting Tool I T - Third Party H - High I M - Medium I L - Low 12 of 247 M = Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and Replace .. generate completed 1099 forms: requirements Sort options are defined prior to 201 Ability to customize the order that checks are printed (vendor name, check i numbering, so checks will always be in number or other user - defined order ). H Y Infor Lawson Accounts Payable check number order. However, thiks may represent vendor number order, vendor name order, zip code, etc. 202 Ability to insert /apply a code to payables prior to printing checks that must be grouped /printed together for special mailing /distribution. H Y Infor Lawson Accounts Payable 203 Ability to store an electronic copy of each check. H T MHC Document Express 204 Ability of the system to provide for mid -cycle restart of check forms during check run. H T MHC Document Express Ability to issue checks or EFT payment out of various bank accounts, including 205 providing detailed email notification (include information which would have H y Infor Lawson Accounts Payable, been on check stub) to vendor of EFT transmittal. Process Automation 206 Ability to manage routing instructions for checks (e.g. to be mailed, to be picked up): H Y Infor Lawson Accounts Payable 207 Ability to manage if checks require attachments such as payment "remittance advice. H Y Infar Lawson Accounts Payable X08 Ability to use. of sequentially generated check or wire numbers for each bank account. H Y Infor Lawson Accounts Payable 20 9 Ability to store and use the next sequential check number to be used for each bank's checking account. H Y Infor Lawson Accounts Payable 210 Ability to print manual checks on demand. H Y Infor Lawson Accounts Payable 211 Ability to post manual checks and include them in the general ledger detail. H Y Infor Lawson Accounts Payable 212 Void Check and Reissue Process Ability to provide full check voiding, where the vendor master file, general ledger 2.13 distributions, outstanding checks, and accounts payable detail files are reversed H y Infor Lawson Accounts Payable, in the general ledger to accommodate voided check. Cash Management 214. Ability to reissue a voided check, and enter notes in a comment field. H Y Infor Lawson Accounts Payable Ability for check voiding to provide the option of restoring funds back to the 215 appropriate encumbering document, or back into the appropriate account's H Infor Lawson Accounts Payable, available budget balance, and provides the tracking of the check void on the Y Purchase Order Purchase Order transaction. 216 Ability to void a check in the current year related to a different fiscal year than when it was written. H Y Infor Lawson Cash Management Priority Availability Y - Yes R - Reporting Tool I T - Third Party H - High M -Medium I L -Low 13 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Availability Pn onty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 14 of 247 M - Modification I F - Future I N - Not Available ACC kinis Fafalule Replace primary product 1 ry o e fcren y manage a cos rs ursements, electronically track paid and outstanding invoices, print checks, and completed 1099 forms. generate Numtiet Appleatio'�1#teyuirertterit'§�, ��> '�' � n Von= MEN 217 Ability to prompt the user if the Purchase Order should be reinstated, when performing a check void. H Y Infor Lawson Process Automation 218 Ability to provide security measures by allowing only certain authorized personnel to reissue checks. H Y System Foundation 219 Ability for any check stub overflow printing to automatically void the check number the overflow is printed on. H Y Infor Lawson Accounts Payable 220 Ability of the system to allow for pre - printed check numbers and automated voids at system check run start up. H Y Infor Lawson Accounts Payable 221 Ability to restartjammed check runs on the printerand void the appropriate checks in the process. H Y Infor Lawson Accounts Payable 222 Ability to void and replace checks by: individual check, block of checks or entire check run. H Y Infor Lawson Accounts Payable 223 Ability for system to ensure that a Voided Check shows up in the current Positive Pay run with the actual dollar amount. H Y Infor Lawson Cash Management 224 Ability to void a check and have the transaction automatically reflected throughout the financial accounting system. H Y Infor Lawson Cash Management 225 Returned Checks (not yet voided) 226 Ability to mark in the outstanding check file when a check has been returned and Check statuses available are Issued, not yet voided. M N Infor Lawson Accounts Payable Reconciled, Void, Stopped, Stale, and Escheated 227 1099 Processing 228 System must comply with IRS reporting requirements for tracking vendor payments that are subject to 1099 reporting. H Y Infor Lawson Accounts Payable 229 Ability to identify Vendors as 1099 vendors and associate their Tax -Id number (TIN). H Y Infor Lawson Accounts Payable 230 Ability to input TIN or SSN with all vendors (1099 or non -1099 vendors). H y Infor Lawson Accounts Payable 231 Ability to prohibit or provide warnings when a vendor without a TIN or SSN is Infor Lawson Accounts Payable, entered, when it is required. H Y Smart Office 232 System must calculate and deduct backup withholding for vendors that are subject to backup withholding. H Y Infor Lawson Accounts Payable 233 Ability to identify specific invoices and payments for vendors as 1099 transactions or non -1099 transactions. H Y Infor Lawson Accounts Payable 234 Ability to process different types of 1099 forms. H y Infor Lawson Accounts Payable Forms supported are Miscellaneous, 235 Ability o support a 1099 S form real estate tY pp ( ) H N Infor Lawson Accounts Payable Interest, Dividends, Government Payments, Merchant Cards and Third Party, and Foreign Person. Availability Pn onty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 14 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable pr Replace this text with the primary Objective: 1'o efficiently manage all cash disbursements, electronically track ppid and outstanding invoices, print checks, and generate completed 1099 forms. r 236 Ability to access at least 5 fiscal years of 1099 information online. H Y Infor Lawson Accounts Payable 237 Ability to change 1099 codes to correct data entry errors. H Y Infor Lawson Accounts Payable Ability to track all required information for 1099 reporting purposes with ability 238 to make immediate correction (i.e. 1099 payments versus non -1099 payments, H Y Infor Lawson Accounts Payable vendor information, etc.). 239 Updates to annual 1099 forms, IRS file formats, etc. should be provided with the annual software maintenance agreement. H Y Infor Lawson Accounts Payable Ability to generate necessary analysis reporting for 1099 generation purposes 240 (summary and invoice detail history sorted by tax ID, Report combining multiple H Y Infor Lawson Accounts Payable vendors with same tax ID). 24 1 Ability to print 1099 information and the related forms only for vendors with payments in excess of the designated IRS amount H Y Infor Lawson Accounts Payable 242 Ability to download 1099 information to an electronic file(s) meeting IRS requirements: H Y Infor Lawson Accounts Payable Y 243 Ability to view a 1099 report that identifies vendors that have been associated H R Infor Lawson Accounts Payable, System will not allow the attachment of a with a 1099 status but do not have complete 1099 information. Business Intelligence 1099 code if tax ID is missing. 244 Interfaces 245 Ability to accept transactions from.other systems /applications including the N/A 246 Payroll (garnishments, benefit providers) H Y Infor Lawson Accounts Payable 247 Utility system for utility refunds H Y Infor Lawson Accounts Payable 248 Permit /Inspection Refunds H Y Infor Lawson Accounts Payable 249 Business License Refunds H Y Infor Lawson Accounts Payable 250 Misc Bifling /Accounts Receivable Refunds H Y Infor Lawson Accounts Payable Ability to provide API or import mechanism with the necessary validation and Infor Lawson Accounts Payable, 251 edit process to import payable invoice records from external systems via Excel or H Y Infor Lawson Add -ins for another format. Microsoft Office 252 Ability to.have a complete audit trail of transactions passed to accounts payable from other applications or systems. H Y Infor Lawson Accounts Payable 253. Ability to import check information from the bank for purposes of performing bank reconciliation. H Y Infor Lawson Cash Management 254 Ability to interface with banks for procurement card purchases. H Y' Infor Lawson Purchase Order Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 15 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable ,4.2 Accounts Payable - _ Replace this text with the primary product name(s) wh satisfv require Gli7r37Hll�fTS: � _ ww w 7 I!lumper uu AYwu urru vuuiurrwrry 11pIlfionaRequireriii,. r rrrvuiex.�, pruir crrecxs; ona generare comprerea luYYlarms. 255 Ability to track assigned p- cards, sets limit and track transactions. H Y Infor Lawson Purchase Order 256 Ability to perform P -card encumbrances as transactions are downloaded from Infor Lawson Purchase Order, the bank, and liquidate the encumbrance as the transactions are processed. H Y Infor Lawson Accounts Payable 257 Ability to electronically receive, process and reconcile a report on daily 'matches' and 'mismatches' from the bank. H Y Infor Lawson Purchase Order 258 Ability to save all export files, import files and check images within the system for Images would not be imported, but links to retrieval, H Y Infor Lawson Cash Management g imported images p g es can be stored in the Lawson Accounts Payable system. 259 Ability to scan /attach electronic documents to requisitions, purchase orders and Infor Lawson Requisitions, images would not be imported, but links to payment vouchers including vendor W -9 forms. H Y Purchase Order, and Accounts imported images can be stored in the Payable Lawson system. 260 Workflow 261 Ability to support centralized or decentralized entry and workflow processing Infor Lawson Accounts Payable, related to invoice entry. H Y Process Automation Ability to authorize payments on entered invoices through an optional workflow, 262 Workflow process must provide an audit trail of approvals that is stored with the H Y Infor Lawson Accounts Payable, transaction. Process Automation 263 Ability to create a user defined review process before posting an entry. H y Infor Lawson Accounts Payable, Process Automation Ability to configure a check approval workflow based on multiple amount 264 thresholds that allows approvers to quickly view all supporting documentation H y Infor Lawson Accounts Payable, for each check. Process Automation 265 Ability to support procurement card transactions with an approval workflow Infor Lawson Accounts Payable, function. H Y Process Automation 266 Reporting 267 Ability to create custom reports based on user - defined criteria /parameters. H R Infor Lawson Business Intelligence Unclear on what is meant by "below." 268 System to contain the reports below as default /automatic reports. H R Infor Lawson Accounts Payable; Infor Lawson Business Items 269 through 308 contain a mixture of standard, delivered reports and reports Intelligence that would need to be created using the delivered reporting tool. Ability to query the system or via report for: open invoices by vendor, fund and Infor Lawson Smart Office, Add - 269 department including ones on hold, unmatched, disputed, unapproved and H Y ins for Microsoft Office, Business approved by vendor, fund and department. Intelligences Ava ability Priorit�r Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium I L - Low 16 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Objective: To efficiently manage all cash disbursements, electronically track paid and outstanding invokes, print checks, and • .. requirements, generate completed 1099 forms. 2 7 0 Ability to generate a report, by fund /account, showing all open invoices by In Open payables by vendor and /or fund is a Lawson awson Smart Office, Add- vendor with the ability to configure a vendor and /or fund /account subtotal. H R delivered standard report. Open payables ins for Microsoft Office, Business Intelligences by account would need to be created using one of the listed reporting tools. Ability to query and report the vendor history file by: vendor number, name 271 starts with" , payment terms, payment amount, check (including �� address a p Y p Y Infor Lawson Smart Office, Add - number, invoice number, purchase order number, requisition number and year H Y ins for Microsoft Office, Business to -date totals. Intelligences 2 72 Ability of the system to include full drill -down capabilities from summary levels to detail levels for vendor, encumbrance and invoice /payment information. H Y Infor Lawson Accounts Payable 2 73 Ability to maintain a check history file including basic check and disposition information (issue date, cleared date, days outstanding, void, etc.). H Y Infor Lawson [ash Management 274 Ability to track procurement card holders. H Y Infor Lawson Purchase order 275 Ability to define specific search criteria (summary and detail) and limits while Infor Lawson Smart Office, Add - performing an on -line inquiry. H Y ins for Microsoft Office ,Business Intelligences 276 Ability to provide document history retrieval on -line, linking requisitions to Infor Lawson Accounts Payable, purchase orders; invoices, and checks. H Y Matching Ability to.maintain.an accounts payable open -item (unpaid invoice) file which 277 contains detailed records of invoices by vendor number, invoice number, and due date with the ability to view the vendor name along with the vendor H y Infor Lawson Accounts Payable number. 278 Ability to print detailed payment information for a specific vendor name and H Infor Lawson Accounts Payable, distinguish payments to a vendor for different program activities. R Business Intelligence 279 Ability to view a recurring payables report. H Y Infor Lawson Accounts Payable 280 Ability to view payment status. H Y Infor Lawson Accounts Payable 281 Ability to view and track payment discounts lost. M Y Infor Lawson Accounts Payable Ability to view a Check Register for multiple accounts, which contains a 282 cumulative list of all checks issued, including those later canceled, and must be H Y Infor Lawson Cash Management updateable with information received electronically from the bank. 283 Ability to view a Departmental Check Register. H y Infor Lawson Accounts Payable Pr— Availability Y - Yes C R - Reporting Tool l T - Third Party H - High I M - Medium I L- Low 17 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Accounts Payable Paya ; 4.2 - Accounts Replace this text with the primary prod uct O �ective To a rcrently manage all cash disbursements, electronically track paid and outstanding invoices, print checks, and generate completed 1099 forms. Nunitiei• Ap' I[i�fion�i�equ(ce�i'eF�ts `, ;�' ; �: 284 Ability to view a Detail Requisition Register. H Y Infor Lawson Requisitions Ability to view a Detailed Check Register that can be printed and /or imported 285 into another system. Data elements that should be included are check number, Infor Lawson Business check date, vendor name, total amount of check, vendor number and coding H R Intelligences structure elements. 286 Ability to view a GL Distribution Journal by any segment within the chart of accounts. H y Infor Lawson General Ledger 287 Ability to view a Listing of Invoices on Hold. H Y Infor Lawson Accounts Payable 288 Ability to view a Pre -Check Register. H Y Infor Lawson Accounts Payable 289 Ability to view a Summary Check Register. H Y Infor Lawson Accounts Payable 290 Ability to view a Summary Requisition Register. H R Infor Lawson Business intelligences 291 Ability to view an Invoice Edit Listing by user. H Y Infor Lawson Accounts Payable 292 Ability to view an Invoice Register, by vendor and /or Numerical Order. H Y Infor Lawson Accounts Payable 293 Ability to view an Invoice Aging Report showing invoices received but unpaid. H Y Infor Lawson Accounts Payable 294 Ability to view a Cash Requirements Report. H y Infor Lawson Accounts Payable 295 Ability to view an Expenditure Approval List including manual checks, brief Infor Lawson Business descriptions of items, voucher number, and who approved it. H R Intelligence 296 Ability for an audit trail of disbursements, requisition number, purchase order Infor Lawson Business number, contract number, check number, date and payee. H R Intelligence 297 Ability to view detailed audit trail reports to support payable items and liabilities Infor Lawson Business reflected in the General Ledger system. H y Intelligence 298 Ability to track and report "Direct Pays" (payments that have not been made against a purchase order): N/A Assumption that Process Level is defined as 299 By department M Y Infor Lawson Accounts Payable Department. Process Level is a user- definable grouping with! n the AP system. 300 By vendor M Y Infor Lawson Accounts Payable 301 By account distribution M Y Infor Lawson Accounts Payable: Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium I L- Low 18 of 247 M -Modification I F - Future I N -Not Available Ability to create a Code of Ethics Report showing all vendors to /from which the 308 City pays /receives more than $10,000 cumulatively over a defined - period (e.g., Jan -June and Jan -Dec). Intelligences Infor Lawson Smart Office, Add - H R ins for Microsoft Office, Business Intelligences Prior H - High J M - Medium I L- Low 19 of 247 Avallabilltv Y - Yes i R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available 302 By date M Y Infor Lawson Accounts Payable 303 By amount M Y Infor Lawson Accounts Payable 304 Ability to view a Vendor Listing by: - N/A 305 Vendor Name H Y Infor Lawson Accounts Payable 306 Vendor Number Sequence H Y Infor Lawson Accounts Payable 307 Tax ID number Infor Lawson Smart Office, Add- H Y ins for Microsoft Office Business Ability to create a Code of Ethics Report showing all vendors to /from which the 308 City pays /receives more than $10,000 cumulatively over a defined - period (e.g., Jan -June and Jan -Dec). Intelligences Infor Lawson Smart Office, Add - H R ins for Microsoft Office, Business Intelligences Prior H - High J M - Medium I L- Low 19 of 247 Avallabilltv Y - Yes i R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Bank Reconciliation Reconciliation Re place r. m odule. Cne ,, .... , -..; ..... ;. a Sao - _ z N Bank Reconciliation Functionality is provided out of the box through the completlon of a task associated with a routine configurable area that includes, but Is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications standard y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include Implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be included in the cost proposal. M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom Interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. Reconciliation Objective: To provide automation with the bank reconciliation process including the outgoing City payments, incoming deposits and providing for the inclusion of adjustments by full integration to other ERP modules. 1 Bank Reconciliation 2 Ability to use both automated and manual reconciliation features. M y Infor Lawson Cash Management 3 Ability to automate daily bank reconciliation. M y Infor Lawson Cash Management 4 Ability to query up -to -date daily balance and have it match to credits at the bank. M Y SymPro Cash Management 5 Ability to compare debits /credits with bank based on exceptions. M Y SymPro Cash Management 6 Ability to group exceptions by type M Y Infor Lawson Cash Management, Specific lists can be defined in Smart Office Smart Office or Cash Management � Ability to correlate every transaction to a debit /credit at the bank, including credit card transactions M y SymPro Cash Management 8 Ability to identify multiple cash accounts. M Y SymPro Cash Management 9 Ability to be able to associate a cash account with the project module. L N SymPro Cash Management 10 Ability to send positive pay file to the bank from both the AP and Payroll sub- M Infor Lawson Accounts Payable, For payroll, Infor partners with MHC to modules. Y Cash Management, MHC deliver Positive Pay functionality 11 Ability to process and transmit AP and Payroll ACH payments through the sub- Infor Lawson Accounts Payable, modules multiple times per day. M Y Payroll 12 Ability to use drill -down capabilities to see historical and transaction -level data M y SymPro Cash Management 13 Ability to import a list of cleared checks from the bank. M Y SymPro Cash Management Ability to use drill -down capabilities to see if a check has been issued /cleared 14 from the AP and Payroll sub - modules and originating transaction documentation M y Infor Lawson Cash Management, This is standard drill- around functionality in via some sort of document management program, Accounts Payable, Payroll Infor. 15 Ability to track Manual [heck Issues and voids from multiple check registers. M y Infor Lawson Accounts Payable 16 Ability to enter manual adjustments with proper authorization. M y Infor Lawson Accounts Payable, Cash Management, MHC 17 Ability to reconcile deposits with cash receipt batch posting details that tie back to a deposit slip with a breakdown of each account number. M Y SymPro [ash Management 18 Isystem Processes Availability Pnorrty Y - Yes I R - Reporting Tool I T - 'third Party H - High I M - Medium I L - Low 20 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Bank Reconciliation i%ec tincmaucin Rep Objective: To provide automation with the bank reconciliation process including the outgoing City payments, incoming deposits and providing for the inclusion of adjustments by full integration to other ERP modules. 19 Ability to correct "reconciliation date" in the system after the fact, with the ability to include comments. M y SymPro Cash Management The Payroll program delivers a PMTOUT 20 Ability to create file (daily) of issued checks from Payroll and A/P modules to M y Infor Lawson Accounts Payable, (Payment Out) file which generally needs transmit to the bank (includes Ck #, Payee, Amount, Date). Payroll only the header modified for electronic p rocessing with the bank. 21 Ability manage unclaimed checks. CM has the ability to define stale dating �' g M Y Infor Cash Management and escheatmentaccounts /processes. 22 Ability to create an outstanding check list. M y Infor Lawson Accounts Payable, Cash Management, MHC 23 Ability to accept paid check image file from bank which will update A/P and Standard reconciliation process includes Payroll system. M Y Infor Lawson Payroll uploading a cleared check file from the bank. 24 System must provide the ability to void checks (Payables and Payroll) within the Infor Lawson Accounts Payable, sub- modules. M y Payroll 25 System must provide the ability to replace lost checks and reflect new check numbers (interface info from Payroll and A/P modules), M Y SymPro Cash Management 26 Ability to. print an outstanding check report, sortable by department and age of Infor Lawson Business the outstanding check M y Intellig Infor Lawson supports the ability to add 27 Ability to attach documents M Y Multiple comments and links to documents within your document management system. 28 Ability to flag customers across all departments who have outstanding NSF Infor Lawson Accounts transactions M y Receivable 29 Unclaimed Property Objective: Checks that are outstanding after a designated time become 30 unclaimed property. Different rules apply per state and per module (AP vs. Payroll) on when notification is required and when these outstanding checks are M y SymPro Cash Management to be reported to the state and removed from the local municipalities records. 31 Supports the tracking of all AP checks that are outstanding with the tax id, vendor name, address, check date, check number M Y SymPro Cash Management In addition to a report, online inquiry 32 Supports the tracking of all Payroll checks that are outstanding with the social M R Infor Lawson Payroll screens accompanied with drill - around security ##, employee name, address, date of birth, check date and check number functionality enables the user to access this information. 33 Ability to get a listing of all unclaimed property per module (AP vs. Payroll) per I M SymPro Cash Management, state at the end of every month based on check date parameters. Y I Payroll Availabil Pri ority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 21 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Bank Reconcilioton A.3 - Bank Reconciliation - - p. ... uct name(s) which satisfy requirements. Objective: To provide automation with the bank reconciliation process including the outgoing City payments, incoming deposits and providing for the inclusion of adjustments by full integration to other ERP modules. Nit Up Ap}S��i a,lrfoh "}teq�li'e� Ability to export a file from Bank Rec and import (Excel, a fixed width ASCII text 34 file or a compatible database table) all of unclaimed property to HRS Pro Software (a National Association of Unclaimed Property Administrators (NAUPA) M Y Infor Lawson Process Automation wagers software). 35 If a check is voided or paid that was on the unclaimed property list, it should automatically be removed from unclaimed property M Y SymPro Cash Management 36 System Interfaces Infor Cash Management, 37 Auto interface with electronically initiated transactions (ACH and Wires). M Y Accounts Payable, Process 38 Ability to import cleared checks from the bank for a from/through date range, M Y Automation Infor Lawson Cash Management This is unclear as to what Is meant by an . 33 Abillty to export a file from external check register and see check #, date, "external" check register. If a Lawson amount; vendor Y Infor Lawson Accounts Payable y subs Y stem then the answer is yes. If a non= Lawson system then that would be a 40 Daily auto interface from [ash Receipts module by departmental deposit function of that external system. Unclear as to whether this is a daily reconcilement code summarized by user. M N. Infor Lawson Cash Management recei is Interface a report. 41 Daily auto interface for manual checks from Payroll and A /P. M Y Infor Lawson Cash Management, Payroll, AP, Process Automation 42 Daily auto interface with A /P, Payroll and G/L where cash Is affected. M y Infor Lawson Cash Management, Process Automation 43 Ability to select entries that should not update (i.e., amortization of Certain types of transactions may notaffect premium /discount; entries that do not affect cash) cash balances, M Y Infor Lawson Accounts Payable the cash balances but will affect the Daily auto interface with all sub - modules for drilldown capabilities for all General Ledg er. 44 transactions to see originating entry, including backup documentation via some Infor Lawson DrillAround functionality sort of document manager program, and history of entry, including adjusting or M Y Multiple would support this requirement along with. reversing entries associated with the original entry the support of URL links as attachments. 45 Ability to import and reconcile credit card transactions by merchant M Attributes can be used for tracking location rib perh aps number /location Y Infor Lawson Cash Management or terminal 46 Reporting 47 Ability to provide a daily banking transaction log by account number. M y S mPro Cash Management 48 Ability to view Check Reconciliation information by check number, voucherfi, vendor# /name. M Y Sym Pro Cash Management 49 Ability to view a Listing of Transactions affecting GL cash accounts (payroll, AP, cash receipts, etc.). M Y Infor Lawson General Ledger Availability Pry Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 22 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Bank Reconciliation 4.3 - Bank Reconciliation product Replace this text with the primary requirements, Objective: To provide automation with the bank reconciliation process including the outgoing City payments, incoming deposits and providing far the inclusion of adjustments by full integration to other ERP modules. Infor Lawson Business Standard outstanding check list sorts by 50 Ability to create a General Ledger Cash Summary Repor t. M Y Intelligence, Smart Office, or Add- check number. Other sorts would require ins for Microsoft Office either a custom report or query. 51 Ability to create a Reconciled Check Report. M Y 5 mPro Cash Management 52 Ability to create a Reconciliation Report to summarize and show errors (non- match, date errors, journal entry errors, etc.). M Y SymPro Cash Management 53 Ability to create a Void Check Report which includes replacement checks as Infor Lawson Business appropriate. M R Intelligence 54 Ability to create a Deposit Details Report by day (with subtotals) - needed to - reconcile daily bank statements showing: - N/A 55 Receipt # M Y Infor Lawson Cash Management 56. Desc . M Y Infor Lawson Cash Management 57 Dollar amount M Y Infor Lawson Cash Management 58 Date M Y Infor Lawson Cash Management 59 Ability to create a (aged) list of Outstanding Checks with check number on -line, showing: N/A 60 Date Issued M Y Infor Lawson Cash Management 61 Amount Total M Y Infor Lawson Cash Management 62 Payee. M Y Infor Lawson Cash Management 63. Fund /Org /Acct M R Infor Lawson Business Intelligence 64 A/P or Payroll Document Reference M R Infor Lawson Business Intelligence 65 Payee Address M R Infor Lawson Business Intelligence 66 Bank Account Numbers) M Y Infor Lawson Cash Management 67 Ability to create a Bank Reconciliation Report, listing amounts deposited into each account, and total deposits compared with cash receipts for that date. M y A- Infor Lawson Cash Management Priori tV Availability Y - Yes I R - Reporting Tool I T - Third Party M - High M - Medium L- Low 23 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting re Replace this text with the primary product name(s) which satisfy Objective: To provide for a semi- automated, on -line, distributed budget preparation and tracking system to save time and effort. f e . p j„ It ru f -. Ability to search within the budgeting process at all levels of account structure. Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications standard Y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in Infor Performance Management the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be included in the proposal. cost M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. re Replace this text with the primary product name(s) which satisfy Objective: To provide for a semi- automated, on -line, distributed budget preparation and tracking system to save time and effort. t 1 Budget Preparation 2 Ability to search within the budgeting process at all levels of account structure. M Y Infor Performance Management 3 Ability to develop budgets at the cost center ( "mission element ") level. H y Infor Performance Management 4 Ability to support multiple levels of account structure. H Y Infor Performance Management 5 Ability to access budget online, during budget preparation process and after finalized. H Y Infor Performance Management 6 Ability to copy budget information between budgetapproval levels, either H Data can be copied between budget overwriting or adding to existing content. Y Infor Performance Management scenarios 7 Ability to describe a budget item. An unlimited narrative may be input and H The narrative would be integrated as part printed on the final budget document. If Performance 1Vlanagement of a Third Party publishing tool. S Ability to provide budgets and tracking for major commodities or services. M y Infor Performance Management 9 Ability to maintain a requested, recommended, and approved budget. M Y Infor Performance Management 10 Ability to identify specific budget items per account. H Y Infor Performance Management CPM supports the use of a detail worksheet attached to an account. 11 Ability to allow for optional tracking of actual procurement of budget items Infor Lawson Drill Around functionality within an account (commitment control ). H Y Infor Lawson General Ledger provides the ability to search back into 12 Ability to allow for departmental budget entry in an account listing style. H Y Infor Performance Manag source systems for detail. Ability to allow for budget entry by opening a range by account H or any segment Hierarchy in COA allows users to drill down 13 within the account (such as budget entry for the same account for all H Y Infor Performance Management into any segment; Also additional views departments). can be created to view specific segments. Ability to view progress by departments in budget preparation, a5 defined in user 14 setup in conjunction with account authority. H Y Infor Performance Management 15 JAbility to approve all requested budget amounts at the same time, H Y Infor Performance Management Availability Pr iorit y Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium I L - Low 24 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting Objective: 16 17 18 19 20 21 To provide for a semi- automated, on -line, distributed budget preparation and tracking Ability to implement security related to who has access to budget development and view based on their department, organization, and timing within the budget development process. Ability to customize budget scenarios based on department, fund, or organization -code. Ability to perform Budget Prep global (mass) changes (Fringe Benefits, merit increases). Ability to allow for and /or require comments per budget item / line. Ability to allow for per month budgeting (e.g. enter annual total budget line and system assists by spreading the annual amount). Monthly amouhts can then be adjusted. Ability to allow for configuration of which accounts require line item detail with the budget request, system to save H M H H H H time and effort. Y y Y Y Y Y MM Infor Performance Management Infor Performance Management Infor Performance Management Infor Performance Management Infor Performance Management Infor Performance Management low CPM supports the use of a detail worksheet attached to an account. 22 Ability to modify preliminary budget amounts for a division and automatically CPM also supports top down planning that update department totals. H Y Infor Performance Management spreads an organizational allocation down 23 Ability to designate /flag one -time items and start the budget process with a to lower levels. "base budget" which removes all of the one time items. H Y Infor Performance Management 24 Ability to generate proposed budget data by extrapolating multi -year historical financial data using user - defined criteria /specifications. H Y Infor Performance Management 25 Ability to either create a requested budget on -line, or print out the on -line form and complete it manually. M Y fnfor Performance Management CPM is an !on -line data entry solution. Ability to limit changes within the unadopted budget after a certain point in the 26 budget process has been reached, and require appropriate user authorization to H Y Infor Performance Management implement any changes. Ability to perform exception based budgeting, using previous year as a baseline 27 (only changes to budget amounts on budget worksheet that user takes exception M Y Infor Performance Management with). 28 Ability to perform multiple methods of updating departmental budget requests (e.g. departmental account listing, one account at a time, etc.). H Y Infor Performance Management 29 Ability to enter estimated revenues and expenses for the current year in separate account- or fund - level, which can be used for Inquiry or reporting q p g purposes. H y Infor Performance Management 30 Ability to enter estimated revenues during the budgeting process by fund number, with the ability to view the following: N/A 31 Two previous year actuals H Y Infor Performance Management 32 Current year estimated to date H Y Infor Performance Management 33 Current year actuals to date H Y Infor Performance Management 34 Current year actuals / current year estimated H Y Infor Performance Management 35 Current year original estimated to date H Y Infor Performance Management 36 Ability for users to directly inquire by account on current and prior year actual activity during budget entry. M Y Infor Performance Management Priority Availability H - High I M - Medium I L -Low 25 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting product Objective: To provide ford semi- automated, on line, distributed budget preparation and tracking system to save time and effort. Numtier , 4p 00 t 37 Ability to import off -line developed budget information into the system. M Y Infor Performance Management 38 Ability to generate a Budget Book from the system. H T N/A This would require Third Party publishing software such as MS Publisher or Licreate. 39 Ability to budget revenues by department, division or program. H Y Infor Performance Management 40 Must be able to support the delegation of budget activities from one qualified user to another qualified user. H Y Infor Performance Management 41 Provide ability to assign budget responsibility {prepare, review /approve) to another user. H Y Infor Performance Management 42 Position Budgeting 43 Ability to generate budget by position. H Y Infor Performance Management 44 Ability to enter globally or provide calculation-only fields for: - N/A 45 # of a s for up coming budget year p Y P g g Y H Y Infor Performance Management Global calculations or events can be 46 Medicare calculation based on wages H Y Infor Performance Management created and applied to ail pay periods. 47 TMRS (Texas Municipal Retirement System) calculation based on wages H Y Infor Performance Management 48 Workers' Comp calculation based on wages H Y Infor Performance Management 49 Health insurance increases H Y Infor Performance Management 50 Ability to perform position budgeting that includes the calculation of benefits specific to the type of position being budgeted. H Y Infor Performance Management 51 System's position budgeting functionality is directly integrated with the Payroll H CPM can publish data or consume data. and HR modules. Y Infor Performance Management from other Lawson subs stems. 52 Ability to assist with managing new budget implications of live payroll changes (e.g. raises &transfers) performed during the budget development cycle. H Y Infor Performance Management 53 Ability to generate what -if scenarios based on the timing of filling vacancies or making promotions as part of the budget prep process or mid fiscal year. H y Infor Performance Management Ability to accommodate a "refresh" process whereby budget scenarios being 54 developed are updated from current payroll changes (raises, transfers) during H Y Infor Performance Management the budget development cycle. Ability to perform position budgeting for vacant positions without the need to 55 assign employees to these positions that includes both salary and fringe H Y Infor Performance Management projections. 56 Capital Budgeting 57 Ability to perform capital planning. H Y Infor Performance Management CPM has limited capital budgeting. functionality in current release mostly focused on asset depreciation schedules 58 Ability to integrate with capital project system to assist with capital budget CPM has limited capital budgeting development. H Y Infor Performance Management g functionalit in Current release mostl ty � y 59 Isystern provides budget upload functionality for capital budgets. H Y Infor Performance Management I focused on asset depreciation schedules . Availability Pno tv Y - Yes I R - Reporting Tool I T - Third Party H - High ¢ M - Medium I L- Low 26 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting Objective: To provide for a semi- automated, on -line, distributed budget preparation and tracking system to save time and effort. . ., This certain functionality does not exist in 60 Ability to autama #e a distributed "capital budget item request" process providing the most current version but is targeted for central approval and reporting. H F inclusion in a future release. This is Infor Performance Management informational only, not a commitment by Infor to deliver future functionality by any specified timeframe. This certain functionality does not exist in 61 Ability to classify (City can configure the categories) capital projed and the most current version but is targeted for provides reporting by classification. H F inclusion in a future release. This is Infor Performance Management informational only, not a commitment by Infor to deliver future functionality by any specified timeframe. This certain functionality does not exist in Ability to rank CIP projects based on selected criteria and scaring against this the most currentversion but is targeted for 62 criteria. M F inclusion in a future release. This is Infor Performance Management informational only, not commitment by Infor to deliver future functionality by any specified timeframe. This certain functionality does not exist in the most current version but is targeted for 63 Ability o manage a multi ear e. six CIP program. ty g y ( g' ) p g H F inclusion in a future release. This is Infor Performance Management informational only, not a commitment by Infor to deliver future functionality by any 64 Project /Grant Budgeting specified timeframe. 65 System must provide the ability to use project budgeting within or across funds Can be created in current version but will and years as specified by the user. H y Infor Performance Management be fully documented in November release 66 Multi- Year Budgeting and automated in 2013 release. 67 lAbility to prepare budget for multiple years concurrently. H Y Infor Performance Management Ability for distributed departments to perform projections periodically including 68 estimate revisions and reporting of actual to estimates - at varying levels of the chart of accounts. Nate that estimate revisions cannot be posted without proper H y Infor Performance Management approval. 69 Ability to budget out five years (budget year plus four more years of estimates). H Y Infor Performance Management 70 Program Budgeting ( "Mission Elements ") 71 Ability to allocate personnel into different programs by percentage time. H Y 1 Infor Performance Management 72 Ability to apply the allocation of personnel by programs to determine personnel - services amounts by program percentage matrix. H Y Infor Performance Management 73 Total personnel by program must equal total personnel by division. H y Infor Performance Management CPM does not allow a user to be over allocated. Priorit Availability H - High M -Medium I L -Low 27 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christ!, TX - Enterprise Resource Planning System Budgeting Replace this text with the primary product Objective: To provide for a semi- automated, on -line, distributed budget preparation and tracking system to save time and effort. Num'iser 74 Ability to allow numerical input by category (operating expenses, other charges & services, contractual services). H Y Infor Performance Management 75 Ability to allow program percentages to be applied to the accounts In the line item budget. H Y Infor Performance Management 76 Total budget for all programs within a department must equal the total of all divisions. H Y Infor Performance Management Ability to allow input of Program /Mission Objectives, Outcomes of Investments, Objectives„ Outcomes and Goals are all 77 and Goals in main part of program sheet and allow autofill of that information on H N Infor Performance Management part of the Infor Lawson Pefermance performance measure part of program sheet. Management Strategy Management component however there is no autofill. 78 Budget Forecasting / Revenue Estimating 79 Ability to customize budget scenarios based on individual department CPM supports the use of drivers by assumptions. M Y Infor Performance Management department 80 Ability to transfer or change positions between departments /funds for budget and analytical purposes. H Y Infor Performance Management 81 Ability to support personnel cost projections that include fringe benefit costs (based on existing benefits elected). H Y Infor Performance Management Would recommend the CPM Planning module to do custom scenario planning to Ability for departments to develop scenarios which are components that may or then upload approved scenario into the 82 may not be included with the base budget /taken out of the final approved M Y Infor Performance Management base budget. Within base budget there budget, would be scearnio one with component and scenario two without. If scenario two is approved then that becomes approved budget. 83 Ability to enter and adjust either percentage, flat rate or other variable to salaries and/or benefits provided b / p y position or for all employees. H Y Infor Performance Management 84 Ability to perform budget forecasting that incorporates planned salary and benefit adjustments at an employee, position or City -wide level H Y Infor Performance Management 85 Ability to perform budget projections for salaries and fringes based on merit Detail budgeting will include attributes date. H Y Infor Performance Management which can also be used to store dates. 86 Ability to perform revenue estimating for multiple future years (City currently H Can include assumptions to make future defines as 5). Y Infor Performance Management year revenue driver driven 87 Ability to perform budget projections for salaries and fringes under different scenarios ( "versions ") without the need to use or impact data in the LIVE system. H Y Infor Performance Management 88 Ability for revenue estimation functionality to be distributed to departmental financial managers for input. H Y Infor Performance Management 89 Ability for revenue estimation functionality to include report and inquiry features for Budget Office. H Y Infor Performance Management 90 Ability to import position information from a third party Payroll system to perform budget projections. I H Y Infor Performance Management Avalfability Priority - Yes I R -Reporting Tool I T - Third Party H - High I M -Medium I L - Low 28 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting �• Replace this text the Objective: To provide for a semi- automated, on -line, distributed budget preparation and tracking system to save time and effort. MINES= 11 with primary prod 91 Budget Maintenance 92 Ability to assign budget dollars by month for a budget line item, after the budget Can create separate approved and is adopted. H Y Infor Performance Management g operating budgets with the operating p g g p g 93 Ability to .pre - pre - encumber (hold) funds for known expenditures without budget set as the commitment budget. submitting a requisition. H Y Infor Project Accounting Ability to track changes in the document that occur from one authorization point CPM is an on -line application and is not 94 to another, and who made the than g y e, b producing an audit "change trail ". H M infer Performance Manaement g document based. This would be a custom 95 Ability to automate specific allocations and transfers between departments and workflow application. funds as defined by the user (i.e., internal service funds and debt service). M Y Infor Performance Management User Journal Entry function within CPM Ability to indicate out -of- balance conditions (such as certain departments that While CPM can indicated out of balance or 96 should not be out -of- balance, over a certain threshold) with corrections defined M M Infor Performance Management over budget conditions, adjustments would by the user. have to be defined in a workflow process. 97 Ability to request /approve budget adjustments online, through workflow. H Y Infor Performance Management CPM has an approval process for budget 98 Ability to manage position changes within the system, through workflow. H Y Infor Performance Management requests or budget adjustments. There is a multi -levef budget approval 99 Ability to configure the system to allow for distributed (departmental) entry of process available within CPM which could budget transfer requests -with configurable multi -level approval functionality. M Y Infor Performance Management be used for budget transfer requests. Or this could be part of a custom workflow Ability to provide real time budget status checking when doing budget transfers solution. General ledger will not process budget 100 (such as a notification if one budget does not have funds available to make a H Y Infor Lawson General Ledger transfers if there are not enough transfer from). unemcumber funds. 101 Ability to provide and /or require comments with budget revision requests. M Y Infor Performance Management Extended comments are available within 102 Ability to replace previous budget with modified budget and the system the cell note function. Budget can calculate difference between calculates adjustments. M Y Infer Performance Management gement two budgets for variance analysis. 103. Ability to enter budget amendments during the fiscal year (appropriations or revenue estimates). H Y Infor Performance Management 104 Ability to record and track multiple budget amendments during the year and If budget amendments are entered via inquire on the adjustments after the fact. H Y Infor Performance Mana g Management journal entry then there is a ]E report for review or listing. 1D5 Ability to have an amendment tracking field where it can store a link to a There is no amendment tracking field document or meeting minutes where this amendment was approved. H Y Infor Performance Management however the amendment entry has a comment field to store textual information. 106 Ability to correct budget amendments. H Y Infer Performance Management 107 Ability to identify a budget adjustment as one -time (temporary) or permanent (affect future base budgets ), H Y Infer Performance Management Would have to create a budget line item that identifies it as a one -shot. Rrfority AvailabllitV H -High I M - I L -Low 29 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future l N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting Re p l ace .d Otijectide: To provide for a semi - automated, on -line, distributed budget preparation and tracking system to save time and effort. lRb" 108 Abiiity to make changes simultaneously to one or more of the budgets. H Y N/A 109 Ability to have multi -level budget approvals online, for establishing budgets, line There is a multi -level budget formulation item transfers, budget adjustments. H Y N/A approval process available today for budget requests or adjustments 110 Ability to develop a request for transfer of funds that can be attached to a If a PO can not be released due to particular purchase order, M M Infor Lawson Process Automation insuffienct budget a workflow could be g 111 Ability to maintain the date, time and user information that data,was last created to request a transfer of funds. There are log files available which store the changed. H Y Infor Performance Management latest changes. 112 Budget Checking and Controls 113 Ability to perform funds availability checking at the project level, grant level, division level, department level or line item level. H Y Infor Lawson General Ledger 114 Ability to track original budget and adjusted budget. H Y Infor Performance Management 115 Ability to view detailed, supporting budget information on individual accounts. H Y Infor Performance Management At the account level there are worksheets available for additional detail If you have activities commitments, general ledger commitments, or budget edits set up, one of the following will occur when 116 Ability to view "available budget" during requisition /purchase order entry for any commitments are exceeded: e type of purchase order, journal entry, or accounts payable invoice transaction. H Y Infor Lawson Requisitions • when you create a purchase order, a warning will appear which will include the available budget, or • when you attempt to release a purchase 117 Ability for departments to view their own available balance per appropriation. H y Infor Performance Management order, processing will halt. 118 Ability to transfer budgets between departments and between divisions. H Y Infor Performance Management Journal Entries are available for transfers 119 Ability to customize rules for budgets and restrictions on overspending, H Y Infor Lawson General Ledger Can set up tolerance levels on budget editing 120 Ability to prohibit budgeting more, per fund, than the lesser of the "current year's If Budget Editing Is enable system will not estimated revenue and income or the estimated income for the budget year. H N Infor Performance Management allow for expenditures greater than what 121 Ability to have budget control rules by account (e.g. payroll accounts can be was budgeted. overspent). H Y Infor Lawson General Ledger 122 Ability to optionally configure budget control at the cost center level, in addition to the department level. M Y Infor Lawson General Ledger 123 Ability to have budget warnings at the department, grant, project and line item level. H Y Infor Lawson General Ledger Ability to have budget checking and potentially warnings performed on all 124 system transactions (requisitions, Feld purchase orders, purchase orders, journal H Y Multiple entries, etc.) 125 Ability to restrict transfers to /from specific accounts (e.g., Payroll). M Y Infor Lawson General Ledger 126 Ability to use operating budgets to pay for multi year projects. L Y linfor.Lawson General Ledger Availability Priority Y - Yes I R - Reporting Tool I T- Third Party H - High I M - Medium ( L - Low 30 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christ!, TX - Enterprise Resource Planning System Budgeting pr oduct Replace this text with the primary req uirements, Objective: To provide fora semi - automated, on -line, distributed budget preparation and tracking system to save time and effort. 127 Budget Rollover Procedures 128 Ability to prepare base budgets from prior year actual expenditures. M y Infor Performance Management 129 Ability to automatically install the ado ted budget by an authorized user. H y Infor Lawson General Ledger 130: Ability to replicate.previous year's budget (minus $$ amounts) to assist with . budget prep. re H y Ior Performance Management 131 Ability to view prior year's revenues while working on the new year's data. H y Infor Lawson General Ledger 1.32 Ability for unfulfilled encumbrances to roll to next year, at year end, along with While the GL has this functionality, it would H M lnfor Lawson Process Automation their associated budget, with prior year liquidation transaction performed. require a custom workflow. 133 Ability to view rollover encumbrance balances and appropriations separate from This would be a custom report that Infor Lawson Business displayed accrued encumbrances by currentyear budgeted amounts for an account. H y Intelligence account along with the commitment budget by account. Ability to liquidate a rollover encumbrance while restricting the liquidated Encumbrance would be liquidated in the 134 amount from being added to the current year budgeted amount (e.g., cancel an subsystem prior to the year end close and effective in the prior period That outstanding purchase order. from a previous year that has an encumbered H Y year Infor Lawson Accounts Payable would prevent the amount from being balance remaining). included in the current year budget even if rolling forward encumbrances. 135 Ability to rollover grant and project budgets. H y Infor Performance Management It is possible to roll the closing remaining 136 Interfaces budget from year onto the next your. 137 Ability to import and export to /from MS Excel. H y N/A 138 Reporting 139 Ability to provide reports that can combine financial and text data into formatted Infor Lawson Business Intelligence (Crystal) Infor Lawson Business can be use however a Publishing templates. H R intelligence application like MS Publisher or Ucreate might be more appro riate. 140' . Ability to view budget reports on a GAAP and Budget Basis of reporting. H R Infor Lawson Business Intelligence 141 Ability to obtain, reorganize and analyze datasets of information related to the H Infor Lawson Performance Management g budget rules and business processes. y Infor Lawson Genera! Ledger also supports this requirement. 142 Ability to maintain the following history for the current, last and multiple previous years: _ N/A 143 Original and Current Budget Amounts H y Infor Performance Management 144 Amount Requested H y Infor Performance Management 145 Amount Recommended H y Infor Performance Management 146 Amount Approved H y Infor Performance Management 147 lAbility to track all expenditures to date: N/A 148 Over /Under Expenditures H y Infor Lawson General Ledger CPM can also support this requirement 149 l Abilityto Balances H N/A 150 view all transaction detail associated with budget line items. H Y Infor Lawson General Ledger Priority H- High I M- Medium i L- Low 31 of 247 Availability Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting rc �• a•unrrurnr A epiace inis YeAt Ti nn tne p rimar y p rocitict req uirements. Objective: To provide for a semi - automated, on -line, distributed budget preparation and tracking system to save time and effort. Num�ler� App,l�'+�`t�olA��tequrr r��' t , 151 152 Ability to track a request for transfer of funds that can be attached to a particular purchase order. Ability to view history, by year, account number and /or transaction. H H M Y Infor Lawson Process Automation Infor Performance Management There would need to be a workflow created for this process. 153 Ability to view data at a user - defined level. H Y Infor Performance Management 154 Ability to view history of budget transfers. H Y Infor Performance Management Only if journal entries are use -used for bud et transfers. 155 Ability to show three years of history and current year actuais on• budget reports — Revenue and Expense accounts, H R Infor Performance Management 156 Ability to monitor Revenue /Expenditure actuals to estimates. H Y Infor Performance Management Exception analysis reports or alerts can be created. 157 Ability to track prior year encumbrances that are earmarked for specific Items. H Y Infor Accounts Payable 158 Ability to generate the following reports: _ N/A 159 Original/ Adopted Budget H. R Infor Performance Management 160 Actual / Revised Budget H R Infor Performance Management 161 Summary reports take detail data and produce Fund, Department and Division reports. H R Infor Performance Management 162 Appropriation Status Report H R Infor Performance Management 163 Ad -Hoc reporting H R Infor Performance Management 164 Budget Scenario Reporting H R Infor Performance Management 165 Prior year encumbrances H Y Infor Lawson General Ledger 166 Ability to view /print budget information by: N/A 167 Fund H Y Infor Performance Management 168 Department H Y Infor Performance Management 169 Division H Y Infor Performance Management 170 Expenditure account H Y Infor Performance Management 171 Revenue account H Y Infor Performance Management 172 Ability to summarize totals at the following levels: N/A 173 Fund H Y Infor Performance Management 174 Department H Y Infor Performance Management 175 Division H Y Infor Performance Management 176 Activity /Function H Y Infor Performance Management 177 Account H Y Infor Performance Management 178 Categories (personnel services, capital outlay, etc.) H Y Infor Performance Management 179 Grant H Y Infor Performance Management 180 Project H Y Infor Performance Management 181 Ability to view /print all account balances by fund including: - Infor Performance Management 182 183 Account Number Account name H H R R Infor Lawson Business Intelligence Infor Lawson Business Intelligence Availability H - H M P Y - Yes I R - Reporting Tool I T - Third Party H Hig -Medium l L -Low 32 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting Objective: To provide for a semi- outomated, on -line, distributed budget preparation and tracking system to save time and effort. . .11 ffififfia u 184 Original Appropriation H R Infor Lawson Business Intelligence 185 Transfers H R Infor Lawson Business Intelligence 186 Expended to date H R Infor Lawson Business Intelligence 187 One -time encumbrances H R Infor Lawson. Business Intelligence 188 Encumbrances that are purchase orders H R Infor Lawson Business Inf subsystem transaction data in GL were intelligence set to detail rather an summa !y. 189 Free balance H R Infor Lawson Business Intelligence 190 % of expended balance for the year H R Infor Lawson Business Intelligence 1 91. Ability to view /print, for current year, previous years, and up to 5 years, details . online for: N/A 192: Base Budget H Y Infor Performance Management 193 City Resolution number and date H Y Infor Performance Management The resolution number and date could be 194 Modified budget H Y Infor Performance Management centered as a cell note. 195 Actual expenses H Y Infor Performance Management 196 "current to date" budget to actual numbers online H Y Infor Performance Management 197. "actual to date" information by month H y Infor Performance Management 198 Requested budget amounts H Y Infor Performance Management 199 Recommended budget amounts H Y Infor Performance Management .200 Approved budget amounts H Y Infor Performance Management 201 Account status - including revenues, expenditures and open purchases H R Infor Lawson Business This would be a al report, CPM would only Intelligence show accrued expenses or accrued 202 Ability to perform a "what if' analysis: N/A encumbrances but not the detail. 203 utilizing current year information, H Y Infor Performance Management 204 in a trial mode, prior to any updates to actual data, H Y Infor Performance Management 205 save analyses to a separate file or print out analysis, H Y Infor Performance Management 206 on individual accounts and view the results at the account or department level. H Y Infor Performance Management allowing the user to adjust the account code level amounts by a 207 percentage, amount or flat rate across the board for a particular fund, cost H Y Infor Performance Management center, object or project, 208 that Interfaces with Payroll module H Y Infor Performance Management Current CPM will consume (import) and 209 Ability to .allow for downloading of the adopted budget from the financial publish data. system. H Y Infor Performance Management Pri- _orit Avail H - High M - Medium { L Low 33 of 247 Y - Yes I R - Reporting Tool I T - Third Parry M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting 4.4 - Budgetine Objective: To provide for a semi - automated, on -line, distributed budget preparation and tracking system to save time and effort. Numtier' Ap'pl;��`at#�ir`Requireit,�entS •�;�4, � , 210 Ability to specify date or timeframe for which to view or report data. H Y Infor Performance. Management But only within year or period, ie, not individual date selection. 211 Ability to report budget for multiple years on same report. H R Infor Performance Management 212 Ability to report estimated budget savings or overruns for the remainder of the current year based on current budget balance status and trends. H R Infor Performance Management 213 Ability to report for each department's budget: Infor Performance Management 214 Which items are a contribution of prior year, and total. H R Infor Performance Management 215 Which items are new requests, and total. H R Infor Performance Management 216 Ability to create estimated income statement and balance sheet. H R Infor Performance Management 217 Ability to create an Effects on Fund! Balance Report. H R Infor Performance Management 218 Ability to create a Project Budget Report. H R Infor Performance Management 219 Ability to create an "Actual to date" Report by. month. H R Infor Performance Management Ability to create detailed Expense /Revenue Report, with budgeting data to 220 include, at a minimum, year -to -date and modified budget information for each H R Infor Performance Management line item. 221 Ability to create a Monthly Budget Report with MTD and YTD totals for any month that is reflective of the balances for that month. H R Infor Performance Management 222 Ability to generate a Budgetary Appropriation Request Variance Report that compares estimated revenues (including carryovers) with a p �� g ry ) appropriation request. H R Infor Performance Management 223 Ability to create an Amendment Report, including: - Infor Performance Management 224 Account Number and Title H R Infor Performance Management 225 Original Budget H R Infor Performance Management 226 Amendments H R infor Performance Management 227 Amended Budget H R Infor Performance Management 228 JE Number H R Infor Performance Mana ement 229 Post Date Within CPM Journal Entries post to a H N Infor Performance Management specific period. There is no recording of a 230 Description H R Infor Performance Management posting date. 231 Ability to create a Simplified Budget Report, by department, grouped by Revenue and Expenditures, including column headings of: N/A 232 Account Number H R Infor Performance Management 233 Account Title H R Infor Performance Management 234 original Appropriation H R Infor Performance Management 235 Amended Appropriation H R Infor Performance Management 236 Month -to -Date Expenditures /Revenues H R Infor Performance Manag 237 Year -to -Date Expenditures /Revenues H R Infor Performance Management 238 Outstanding Encumbrances H R Infor Performance Management 239 unencumbered Balance H R Infor Performance Management 240 Current Month Activity H R Infor Performance Management 241 Encumbered YTD H I R I Infor Performance Management Availability Pri tx Y - Yes I R - Reporting Tool I T- Third Party H - High M - Medium I L- Low 34 of 247 M - Modification I F - Future I N Not Available Avallabiliit Y - Yes I R - Reporting Tool J T - Third Party M - Modification l F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting 4,4 - Budgeting Replace this Objective: To provide for a semi- automated, on -line, distributed budget preparation and tracking system to save time and effort. text with the primary product 242 Percentage of revenue/expenditures remaining H R Infor Performance Management 243 Ability to create.a Budget Worksheet, including: N/A 244 User defined columns H R Infor Performance Management 245 Last 2 Years (minimum), Actual & Approval H R Infor Performance Management 246 Original Budget — Current Year H R Infor Performance Management 247 Amended Budget —Current Year H R Infor Performance Management 248 Actual Expenditures /Revenues to Date H R Infor Performance Management 249 Columns for: - N/A 250 Requested H R Infor Performance Management 251 Recommended H R Infor Performance Management 252 Adopted H R Infor Performance Management 253 Ability to create an Expenditure Account Listing including the following headings: N/A 254 Prior Year History by Month H R Infor Performance Management 255 Annual Budget H R Infor Performance Management 256 Re- encumbrance Amounts H R Infor Performance Management 257 Adjusted Annual Budget H R Infor Performance Management 258 Budget Amendments H R Infor Performance Management 259 Encumbrance Transactions H R Infor Performance Management 260 Actual Expenditure Transactions H R Infor Performance Management 261 Unencumbered Budget Balance H R Infor Performance Management 262 Ability to create an Expenditures Report, including: N/A 263 Over /Under Expenditures H R Infor Performance Management 264 Balances H R Infor Performance Management 265 Ability to create a Budget Status Report, by: - N/A 266 Fund H R Infor Performance Management 267 Department H R Infor Performance Management 268 Division H R Infor Performance Management 269 Account name H R Infor Performance Management 270 Budget amount H R Infor Performance Management 271 Changes to budget H R Infor Performance Management 272 Amended budget amount H R Infor Performance Management 273 MTD H R Infor Performance Management 274 YTD H R infor Performance Management 275 Encumbered YTD H R Infor Performance Management 276 Projected% H R Infor Performance Management 277 Balance H R Infor Performante Management 278 Ability to create an Adopted Budget Report, by fund, by- department, and /or by Project, detailing: N/A 279 Category H R Infor Performance Management 284 Category Description I H R Infor Performance Management 281 3 prior year actual and budget amounts H R Infor Performance Management Priority H -High I M - Medium I L - Low 35 of 247 Avallabiliit Y - Yes I R - Reporting Tool J T - Third Party M - Modification l F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Budgeting Budgeting Replace this text with the k requirements, Objective: To provide for a semi - automated, on -line, distributed budget preparation and tracking system to save time and effort. Numder gppJ[ca€dn'quErjnj`s 282 Prior year amended amount H R Infor Performance Management 283 Current budget year'Department recommended' budget amount H R Infor Performance Management 284 Current budget year'Management Team recommended' budget amount H R Infor Performance Management 285 Current budget year'commission adopted' budget amount H R Infor Performance Management 286 Ability to create a Budget Projections Report, using any dimension of the account number. H R Infor Performance Management 287 Ability to create an "Effects" report, showing results of changes to fund balances and possible adj ustments needed. H R Infor Performance Management 288 Ability to create a Budget Amendments Report, listing budget amendments Using Crystal Report Writer on journal processed. H R Infor Performance Management report tables. 289 Ability to create a Payroll Projection Report, listing: - Infor Performance Management 290 Each employee by department H R Infor Performance Management 291 Current annual salary H R Infor Performance Management There are three new date fields in CPM 292 Review date H R Infor Performance Management which can be used along with attribute fields. 293 Amount of next annual increase H R Infor Performance Management Ayailabifit H v Hi gh Y - Yes I R - Reporting Tool I T - Third Party H - Ngh I M - Medium I L -Low 36 of 247 M - Modification I F - Future I N - Not Available 4.5 - Cash Management objective: To improve the effective management of City cash. Replace this text with the primary product name(s) which satisfy requirements, 1 System Processes MM 2 Ability to provide cash management functionality for managing cash account H transactions including bank transfers. T SymPro Cash Management Ability to interface.to and from the City's bank for receipts and payments (e.g., 3 Wells Fargo and Frost Bank) and attach information (e.g., accounts) to the H T SymPro Cash Management Limitations would be in what data the transactions. banks are able to deliver. 4 Ability to initiate banking transactions (cash movement, ACH, wires, etc.). H T SymPro Cash Management Electronic Funds Transfer module 5 Ability to schedule banking transactions. H T SymPro Cash Management Electronic Funds Transfer module 6 Fund Accounting, Cash Management, Interest Distribution 7 Ability to manage and forecast cash flow based on projections and historical trends, H T SymPro Cash Management Forecasting module 8 Ability to automate input of pre - determined target balances into the current day cash position. M T SymPro Cash Management 9 Abilityto track and report on cash on a fund level. H T SymPro Cash Management 10 Ability to track daily accumulated balances by fund and compute an average balance based on user defined dates. M T SymPro [ash Management 11 Ability to track the book float and project cash flow. L T SymPro Cash Management Forecasting module 12 Ability to track cash equities by Fund. M T SymPro Cash Management 13 Ability to track and manage ACH / Wire activity between accounts and provide related management and transaction reporting. H T SymPro Cash Management Electronic Funds Transfer module Ability to automate daily bank polling for prior and current day bank 14 transactions, float, and opening ledger /collected balances into daily cash position H T SymPro Cash Management worksheet. 15 Ability to obtain detailed /drilled down information of daily bank BAI data from summary level to specific transaction detail H T SymPro Cash Management 16 Ability to automate Input of control disbursements, ZBA, lockbox, and bank balances into current day cash position worksheet. H T SymPro Cash Management 17 Ability to automate posting of investment purchases, maturities, calls, sales and interest income into the current day cash position worksheet, M T SymPro Cash Management Interface to SymPro Investment System Prr_� Availability . H - High i M - Medium I L -Law 37 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Management City of Corpus Christi, TX- Enterprise Resource Planning System Cash Management - Cash Management p r od uct '�.S Replace this text with the primary Objective; To improve the effective management of City-wide cash. Nurtlb:er ' 11RPli!. f' aiidn�Rr�quiregtent���'��,��� . •� -. 18 Ability to automate (with manual override option) population of current day cash position with cash flow forecast detail data. H T SymPro Cash Management Forecasting module Ability to prepare a daily cash flow analysis that is used to determine cash needs 19 or amount of excess funds that can be invested. This includes the use of bank reports, estimated deposits, estimated outstanding warrants /checks to clear and H T SymPro Cash Management known debits and credits. 20 Ability for authorized users to easily manipulate information to add information on the fly. M T SymPro Cash Management 21 Ability to track payment due dates before they are sent out. M T SymPro Cash Management 22 Ability to identify deposits with unique identifiers and assign them to an account or activity. H T 1 SymPro Cash Management 23 Ability to track daily bank balances to estimate bank fees related to bank balance, repurchase agreement costs and interest income. M T SymPro Cash Management 24 Ability to track outstanding checks and warrants. H T SymPro Cash Management 25 Ability to handle split allocations to different GL codes. H T SymPro Cash Management 26 Ability to set -up and track activity in zero balance accounts whose activities flows through to the associated general operating accounts. M T SymPro Cash Management 27 Cash Flow forecasting � Ability to customize user - defined inflow /outflow categories for the cash flow forecasting. M T SymPro Cash Management Forecasting module 29 Ability to automate investment interest payments generated from investment module directly into forecast. H T SymPro Cash Management Forecasting module 30 Ability to automate calendar input for federal reserve holidays, bank holidays, and City holidays. M T SymPro Cash Management Forecasting module 31 Ability to forecast in annual summary format for 2 or 3 year projections. M T SymPro Cash Management Forecasting module 32 Ability to perform trend analysis for actual versus actual, and actual versus forecast. M T SymPro Cash Management Forecasting module 33 Ability to create Multi -year forecasts - Original, Dated Version Updates, Final. L T SymPro Cash Management Forecasting module Ability to forecast generation based on percentage increases, date specific, 34 weekday specific, Saturday /Sunday avoidance dates, specific amount, annual L T SymPro Cash Management Forecasting module specific amount smoothed daily, monthly or by percentage. 35 Ability to automate investment maturities, calls, sales, purchases from investment module directly into forecast. M T SymPro Cash Management Forecasting module 36 Ability to create trend generation and forecast population based on previous years' historical data. L T SymPro Cash Management Forecasting module 37 Reporting 38 Ability to view a Listing of Transactions affecting GL cash accounts (payroll, AP, cash receipts, etc.). H T SymPro Cash Management 39 Ability to provide a daily banking transaction log by bank account number. H T Isvrnpro Cash Management 40 Ability to query up -to -date daily balance and have it match to credits at the bank. H T SymPro Cash Management Availability Priority Y - Yes I R- Reporting Tool I T - Third Party H - High I M - Medium I L- Low 38 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Management Pri_ orlit H - High I M - Medium I L - Low 39 of 247 Availability Y- Yes I R- Reporting Tool I T -Third Party M - Modification I F - Future l N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Receipting 7_ , . 1,:_1 7 p_ Replace this textWith vendor F' Ability to accept multiple payment types including: Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools, T Functionality is provided by proposed third party functionality (i.e,, third party is defrned as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be Included in the cost H proposal. M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. Replace this text with the primary product name(s) which satisfy requirements. Objective: Upgrading and centralizing the cash recelpting and point -of- -sale system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. '1111ur1IIi2i?_t l ('e 1 Daily Processing 2 Ability to accept multiple payment types including: _ N/A 3 Cash H T PCI myRevenueCollector 4 Checks H T PCI myRevenueCollector 5 Credit cards H T PCI myRevenueCollector 6 Debit cards H T PCI myRevenueCollector 7 Money order H T PCI myRevenueCollector 8 Credit memo (internal) H T PCI myRevenueCollector 9 ACH H T PCI myRevenueCollector 10 EFT H T PCI myRevenueCollector 11 Internet e- payments H T PCI myRevenueCollector 12 Imported payment file H T PCI myRevenueCollector 13 Other /Miscellaneous H T PCI myRevenueCollector 14 Ability to establish unique personnel identification numbers with.authority to perform specific functions. H T PCI myRevenueCollector 15 Ability to process workflows for approvals, review, and modification. H N N/A 16 Point -of -Sale (FOS) System 17 Ability to connect Point of sale (POS) terminals to the financial system within the departments where volume of transactions warrants the use. H T PCI myRevenueCollector 18 Ability to accommodate numerous P.O.S. terminals and consolidate all P.O.S. terminal receipts at day's end. H T PCI myRevenueCollector Ability to use extensive on -line inquiry (via the P,O.S. terminal) and printout of Extensive on -line inquiry capabilities exist. 19 customer account history and current balances for all modules to help with lien H T PCI myRevenueCollector The printout of current account history 20 searches. Ability to sort POS transactions by: would be done in the ERP solution. 21 Division /Department H T PCI myRevenueCollector 22 Date (or date range) H T PCI myRevenueCollector 23 Time (or time range) H T PCI m RevenueCollector 24 Transaction /Cash Receipt Type H T T PCI myRevenueCollector PCI myRevenueCollector Availability Priority Y -Yes ) R- Reporting Tool I T -Third Party H- High I M- Medium I L- Low 40 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Receipting pr — '­ -- vt-6 Replace this text with the primary Objective: Upgrading and centralizing the cash receipting and paint -of -sale system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. 25 Transaction Amount H T PCI myRevenueCollector 26 Clerk ID /Name H T PCI m RevenueCollector 27 Any Segment of the GL Account Number H T PCI myRevenueCollector 28 Ability to assign multiple operators per drawer /register, H T PCI myRevenueCollector 29 Ability to provide multiple drawer functionality. H T PCI myRevenueCollector 30 Ability to provide both cash re isterand cash drawer functions. H T PCI myRevenueCollector 31 Ability to accept over - the - counter cash register (i.e., point -of- sale- terminai) payments from multiple departments distributed around the City. H T PCI myRevenueCollector 32 Ability to accept over - the - counter payments and generate appropriate credit. H T PCI m RevenueCollector 33 Ability to quickly access a menu of receivable types when accepting payments over- the - counter. H T PCI myRevenueCollector 34 Ability to quickly access a menu of charge code types when accepting payments aver- the - counter. H T PCI myRevenueCollector Y .35 Ability to search by charge code /description when entering in a transaction. H T PCI m RevenueCollector 36 Ability to filter the list of AR and charge codes when processing a payment based on the user's location: H T PCI myRevenueCollector 37 Ability to restrict payment to cash only as directed by item alerts. M T PCI myRevenueCollector 38 Ability to validate cash by denomination on an individual transaction. M T PCI myRevenueCollector 39 Ability to calculate the amount of change due back from amount tendered. H T PCI myRevenueCollector 40 Ability to void all or part of a transaction independent of batch status. H T PCI myRevenueCollector 41 Ability to maintain a complete audit trail for all transactions. H T PCI myRevenueCollector Ability for cash receipting solution to be certified to Check 21 compliance 42 standards. M T PCI myRevenueCollector 43 lAbility to interface with electronic deposit software for check processing. M T PCI myRevenueCollector 44 Ability to image checks and associated attachments. M T PCI myRevenueCollector 45 Payment and Receipt Processing Ability to define batch payment creation (electronic Checks, over the counter, 46 mail, etc. }. M T PC[ myRevenueCollector 47 Ability to include the following information on receipts for individual transactions: N/A 48 Name of entry clerk H T PCI myRevenueCollector 49 Customer Name H T PCI myRevenueCollector 50 A/R Account number H T PCI myRevenueCollector 51 G/L Account coding H T PCI myRevenueCollector 52 Description for the receipt H T PCI myRevenueCollector 53 Amount H T PCI m RevenueCDllector 54 Account Balance H T PCI myRevenueCollector 55 Check number (if payment by check) H T PCI myRevenueCollector 56 Credit Card Type (Visa, MasterCard, Discover, Diner, etc.) H T PCI myRevenueCollector 57 Date H I T PCI myRevenueCollector 58 Customer ID H T PCI myRevenueCollector 59 Location ID H T PCI myRevenueCollector Availability Priority Y -Yes I R- Reporting Tool I T- Third Party H - High I M - Medium I L- Low 41 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Receipting Re p l ace .. ,objective: Upgrading and centralizinq the cash receiDtina and nnint- of - scrip cuctnm rn ctranm fha nrnraacinn of ravanemc nnfln fn`1 f +" 4-4--1 r... *a d , --I ,. :.. -- t�lumler 60 Applltaia�Y Retrertler<s Ability to print receipts upon request at any point in time. H T PCI myRevenueCollector 61 Ability to process the City's internal payments without actually entering a payment while not affecting the deposit and updating the correct ERP module (Le, permits, utility billing, mist. billing, etc,) M T PCI myRevenueCollector 62 63 64 65 Ability to print customer name, customer address and operator on receipts as well as allow an authorized signature. Ability to print user configurable comments and messages on the receipt. Ability to require entering of comments on specific user defined receipt Les Ability to track and search receipts by: H H H T T T PCI myRevenueCollector PCI. myRevenueCollector PCI m RevenueCollector N/A Provided the accounts receivable system provides the customer Information as part of the information. All other information can be included out of the base myRevenueCollector module. 66 Department H T PCI myRevenueCollector 67 Key Code / CR Type H T PCI myRevenueCollector 68 69 70 Amount Receipt Number /Document Number Terminal H H H T T T PCI m RevenueCollector PCI myRevenueCollector PCI myRevenueCollector 71 Clerk ID /Name H T PCI myRevenueCollector 72 Entry Date H T PCI myRevenueCollector 73 Deposit Date H T PCI myRevenueCollector 74 Release Date H T PCI myRevenueCollector 75 Time of Day H T PCI myRevenueCollector 76 Day of Week /Business Day H T PCI myRevenueCollector 77 Day of Month H T PCI myRevenueCollector Can search by deposit or post date 78 Account Receipted H T PCI myRevenueCollector 79 Type of Payment H T PCI m RevenueCollector 80 Type of Bill H T PCI myRevenueCollector 81 Customer/Type H T PCI myRevenueCollector 82 Customer (Number /Name) H T PCI myRevenueCollector 83 Deposit Reconcilement Location Code H T Infor Lawson Accounts Receivable 84 Bank Account H T PCI myRevenueCollector 85 Batch Number H T PCI myRevenueCollector 86 Check Number H T PCI myRevenueCollector 87 Credit Card Type (i.e. Visa, MasterCard, Discover, Diner, etc.) H T PCI m RevenueCollector 88 Ability to see the full account description when processing a receipt. H T PCI myRevenueCollector 89 Ability to have an unlimited number of detail lines per receipt. H T PCI myRevenueCollector 90 91 Ability to take receipts offline in the system when the main system'is non operational (down for maintenance, etc.) and upload after the fact. Ability to specify the order in which receipts are processed against outstanding receivables with the option of overriding the order. This would include outstanding receivables across all modules. H M T y PCI myRevenueCollector Infor Lawson Accounts Receivable Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I t - Low 42 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Recelpting Replace .d pbjective: Upgrading and centralizing the cash receipting and point -of -sale system to streamline the processing of revenues collected from the federal, individual local businesses. state, citizens, and Ability to prepare online receipts for departments without a point of sale 92 . H T PCI myRevenueCollector terminal. Ability to customize detailed customer receipts, including but not limited to 93 amount owed and received, type of payment, check number, account number, H T PCI myRevenueCollector and transaction number. Ability to designate whether a transaction was post- marked on -time to remove 94 potential interest and late fees that may be applied to the bill associated with H T PCI myRevenueCollector that payment. 9 5 Ability to place receipts on "hold" for subsequent release when the system is online. T PCI myRevenueCollector 96 Ability to release "held" receipts based on user authorization. M T PCI m RevenueCollector 97 Ability to define security between users who are allowed to place receipts on "hold" and those that are allowed to "release" receipts. M T PCI myRevenueCollector 98 Ability to assign each transaction a unique receipt number which is auto- generated by the system. H T PCI myRevenueCollector 99 Ability for the receipt numbering system to automatically reset itself based on the City's defined number of digits per receipt. H T PCI myRevenueCollector myRevenueCollector provides a unique 100 Ability to have receipt number ranges or receipt number format "masks" to be receipt number scheme which includes all associated to a department or user. L T PCI myRevenueCollector of the information necessary to identify the y location, the register and the cashier for the transaction in question. 101 Ability to have receipts remain fully editable until the time they are printed and posted. H T PCI myRevenueCollector 102 Ability to associate a receipt with the specific user who created it. H T PCI myRevenueCollector 103 Ability to void an unposted receipt with proper authority. H T PCI myRevenueCollector Ability to change the payment /tender type only (cash, check, credit card, etc.) 104 without voiding a receipt (and no ability to change other data, such as customer H T PCI myRevenueCollector account number). 105 Ability to have 24 hour access to the system for receipt functionality. H T PCI m RevenueCollector 106 Ability to use Optical Character Recognition (OCR) or laser barcode readers for scanning receipted bills. H T PCI myRevenueCollector 107 Ability to take payments and recognize revenue even when a receivable has not been established. H T PCI myRevenueCollector 108 Ability to, with proper authorization, have any customer pay any invoice of another customer (i.e., FEMA reimbursements). H T PCI myRevenueCollector 109 lAbility to apply a payment to multiple invoices or GA accounts. H T PCI myRevenueCollector 110 jAbIlity to accept mail -in payments via multiple batch entry H T PCI myRevenueCollector Ability to accept partial payments (such as partial credit card and check 111 payments) to reduce receivable amounts, and to identify the related payment H T PCI myRevenueCollector Dependent upon capabilities of the amounts. Accounts Receivable System. 112 Ability to process credit memos. H T PCI myRevenueCollector Availabilit H- High M- Medium L- Low 43 of 247 y Pn_ o igh Y - Yes I R- Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Receipting Ae p l ace this text with the primary p r od uct Objective {Upgrading and centralizing the cash receipting and point of- -sale system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. Nuniti�r� ap�fi��tll�ri �`�qull���e: ^ bills 113 Ability to pay multiple with a single payment w /description H T PCI myRevenueCollector 114 Ability to accommodate multiple check /cash payments for single bill H T PCI myRevenueCollector 115 Ability to endorse /validate multiple checks, bills, and documents within a single transaction H T PCI myRevenueCollector 116 Ability to print account number and transaction number on checks receipted H T PCI myRevenueCollector 117 Ability to print magnetic inscription of amount recei ted on checks H T PCI myRevenueCollector 118 Ability to acceptfull or partial payments and payments without prior bill. Accepts deposits, bonds, etc. H T PCI myRevenueCollector 119 Ability to support multiple depository bank accounts and create separate bank deposit slips. H T PCI myRevenueCollector 120 Ability to key in the following information: N/A 121 Receipt date (defaults to current date) H T PCI myRevenueCollector 122 User name (drawer) H T PCI myRevenueCollector 123 Receipt number H T PCI myRevenueCollector 124 For each line item on the receipt the following information is entered: fund, amount, type (cash, credit card, check, etc.) H T PCI myRevenueCollector 125 Receipt total H T PCI myRevenueCollector 126 Ability to automatically allocate receipts to several accounts. H T PCI myRevenueCollector 127 Ability to enter comments (to be used internally) at time of receipt. H T PCI myRevenueCollector 128 Ability to define multiple payment types (i.e., EFT, money order) on the same transaction. H T PCI myRevenueCollector 129 Ability to reprint duplicate receipts. H T PCI myRevenueCollector 130 Ability to accept grant /bond revenues for distribution to appropriate accounts. L T PCI myRevenueCollector 131 Ability to receipt, apply and refund performance and othertypes of bonds. L T PCI myRevenueCollector 132 Ability to provide pre -coded templates for ease of input. H T PCI myRevenueCollector 133 Ability to override who is making the payment versus the name on the account when processing a payment. M T PCI myRevenueCollector Ability to inquire the lists of pre -coded transaction templates assigned to each 134 department (i.e. department X receipts against GL account code Y for the Z M T PCI myRevenueCollector transaction). Ability to automatically retrieve account information including amount owed 135 from scanned bills. User only has to "key in" amount paid, if different from H T PCI myRevenueCollector amount owed. 136 Ability to prompt user at time of entry/scan that the account being receipted to has had a history of bad checks based on user defined rules. H T PCI myRevenueCollector 137 Ability to perform online entry of remittance information by the department as payment is received, including account distribution. H T PCI myRevenueCollector 138 Ability to enter in a cash receipt "on the fly" that does not have pre - defined codes where the clerk will have to enter in the GL account(s) manually. H T PCI myRevenueCollector 139 Ability to break out sales tax payment based on cash receipt code. H T I I PCI myRevenueCollector 140 Ability to enter a reason code to enter a reason for canceling any payment. H M $1,200.40 PCI myRevenueCollector Availability Prio Y - Yes I R - Reporting Tool I T - Third Party H High I M - Medium I L -Low 44 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cash Receipting ­1­ ... 11 Replace this text with the primary product Objective: Upgrading and centralizing the cash receipting and point of -sole system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. Dependent upon capabilities of the 141 Ability to apply payments in current year for a future year license. H T PCI mYRevenueCollector Accounts Receivable System. 142 On -Line Payment Processing 143 System has the ability to process on -line pa ments made via: N/A 144 Credit Cards./ debit Cards H T Infor Lawson Accounts 3rd Party Web Service Vendor Interface Receivable 145 Electronic Checks, Electronic Funds Transfer (EFT), Wire Transfers H T Infor Lawson. Accounts 3rd Party Web Service Vendor Interface Receivable 146 PayPai and other payment providers H T I PCI myRevenueCollector 147 System is capable of processing recurring on -line payments. M T Infor Lawson Accounts 3rd Party Web Service Vendor Interface Receivable 148 Ability to perform Electronic Transaction Recelpting (includes Internet E- Infor Lawson Accounts in other words providing a confirmation number payments) , {' P g }. M T Receivable 3rd Party Web Service Vendor Interface 149 De osits Ability to track and maintain customer draw down accounts/ retainers where 150 customer pre -pays (e.g., deposits, escrows, pre -pays, impact certificates) and as M Y Infor Lawson Accounts transactions occur /services provided, the balance is adjusted down. Receivable 151 Ability to have multiple individual receipts per deposit. M y Infor Lawson Accounts Receivable 152 Ability o perform after -the -fact adjustments to deposits w a tY P 1 P w/ approvals. M Y Infor Lawson Accounts Receivable 153 Ability for Finance to check validity of deposits. M y Infor Lawson Accounts Receivable 154 Direct Deposits 155 Ability to process direct deposits and match them with the relevant customer Infor Lawson Accounts invoice. H Y Receivable 156 Ability to cancel any direct deposit payment. H y Infor Lawson Accounts Receivable 157 Credit Card Processing The recommended 3rd party credit card 158 Solution conforms to Payment Card Industry (PCI) standards and has received PA- authorization software is required to D5S certification. H T NIA maintain this capability as itwill be responsible for all credit card handling and authorizations. The recommended 3rd party credit card authorization software is required to 159 Ability to generate credit card authorizations. H T N/A maintain this capability as it will be responsible for all credit card handling and 160 Ability to print credit card receipts with authorization number. H Y N/A authorizations. Availability Priority Y- Yes I R -Reporting Tool I T- Third Party H -High I M -Medium I L -Low 45 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christ!, TX - Enterprise Resource Planning System Cash Receipting pr Replace this text with the primary Objective: upgrading and centralizing the cash receipting and point of -sale system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. Hturrftier Mpil'cian �te�ajrerrlf�ts :, , The recommended 3rd party credit card authorization software is required to 161 Ability to support credit card refunds. H T N/A maintain this capability as it will be responsible for all credit card handling and authorizations. The recommended 3rd party credit card 162 Ability to support separate Merchant ID for each physical location for accepting authorization software is required to credit cards. H T N/A maintain this capability as it will be responsible for all credit card handling and authorizations. The recommended 3rd party credit card 163 Ability to utilize signature pads (hardware) M T N/A authorization software is required to maintain this capability as it will be responsible for all credit card handling and 164 Closing, Balancing and Depositin authorizations. Ability to close registers at the end of the day to a holding area until they are 165 later approved and posted. Summary information is posted to the G/L with drill down capabilities and the detail receipt information posted to the individual H T PCI myRevenueCollector modules. 166 Ability to provide detail to support daily closing at the department /cash register level and monthly bank account reconciliation atthe overall level. H T PCI myRevenueCollector 167 Ability to balance cash drawers at any point in time. H T PCI myRevenueCollector 168 Ability to distinguish among cash, check or credit card payment and to provide separate totals at days end to assist in balancing the drawer. H T PCI myRevenueCollector 1fi9 Ability to summarize and post daily cash receipts by validated General Ledger account. H T PCI myRevenueCollector 170 Ability to assign a department to a batch and change the department on the batch without closing the batch. M T PCI myRevenueCollector 171 Ability for tenders within a batch to have different deposit references by tender type. M T PCI myRevenueCollector 172 Ability to settle batches individually or by selection versus all open batches. M T PCI myRevenueCollector 173 Ability to edit on -line and correct transaction errors prior to posting with proper authorization. H T PCI myRevenueCollector 174 Ability to enter cash count of bills for each denomination for individual receipt balancing. M T PCI myRevenueCollector 175 Ability to balance cash /checks for each receipt prior to release. M T PCI m RevenueCollector 176 jAbility to enter check list for individual receipt balancing. H T PCI myRevenueCollector 177 1 Ability to support multiple depository bank accounts and create separate bank deposit slips. H T PCI myRevenueCollector Priority A H-High y Y - Yes I R - Reporting Tool I T- Third Party H High M - Medium I L- Low 46 of 247 M - Modification I F Future I N Not Available City of Corpus Christi, TX - Enterprise Resource Planning Systern Cash Receipting Objective, Upgrading and centralizing the cash receipting and point -of -sale system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. 178 Ability to assign a bank account to a particular transaction code (such as beach parking permits always deposit to the respective department's bank account). M T PCI myRevenueCollector 179 Ability to print deposit ticket with appropriate deposit reconcilement code. M T PCI myRevenueCollector 180 Ability to assign a bank bag number to each deposit slip. M M $2,400.00 PCI myRevenueCollector 181 Abilityto provide end -of -day check list by user detailing each check included in a deposit, M T PCI myRevenueCollector 182 Ability to provide end -of -day cash report for balancing and deposit purposes. H T PCI myRevenueCollector 183 Ability to process NSF checks as a reversal to the original revenue posting. H T PCI myRevenueCollector Dependent upon capabilities of the 184.. Interfaces Accounts Receivable System. Ability to provide Centralized Cashiering functionality that will receipt payments 185. for the following areas and update the appropriate receivable accounts in the - PCI myRevenueCollector interfacing systems to include: 186 Misc Billing/AR H T PCI myRevenueCollector Additional interface costs may be required. 187 Utility Billing H T PCI myRevenueCollector Additional interface costs may be required. 188 Permits /Inspections H T PCI myRevenueCollector Additional interface costs may be required. 189 Business License H T PCI myRevenueCollector Additional interface costs may be required. 190 Park Software H T PCI myRevenueCollector Additional interface costs may be required. 191 Ability to update deposit transactions by clerk and transaction type to bank reconciliation feature. M N PCI myRevenueCollector . Ability to accept overpayments and store a credit balance in the appropriate 192 account /customer record or interface to Accounts Payable to generate a check y g M T PCI myRevenueCollector Dependent upon capabilities of the for the difference between what was due and what was paid. Accounts Receivable System. 193 Ability to establish and use validations from the G/L chart of accounts. H T PCI myRevenueCollector 194 Ability to have the G /L, Misc Billing /AR, Cashiering and POS fully integrated. H T PCI myRevenueCollector 195 System integrates with an integrated voice response system to allow import of H T Based on acceptance of an interface file payments via phone. � PCI myRevenueCoector ll from the IVR system. System allows for the import of electronic payment files from various ous sources (bank, credit card merchants, etc.) H T PCLmyRevenueCollector Ability to print an exception report in cash receipts for any electronic payments 197 that do not match the balance due in the other appropriate modules (Utility H T PCI myRevenueCollector Billing, Misc Billing, Permits, etc.) or if there are duplicate payments 198 Ability to interface with Utility payments H T PCI myRevenueCollector Additional interface costs may be required. 199 Ability to interface with ACH Payment file H T JPCI myRevenueCollector Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium L- Low 47 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Cosh Receipting Replace this text with the primary product name(s) which satisfy requirements. objective: Upgrading and centralizing the cash receipting and point -of -sale system to streamline the processing of revenues collected from the federal, state, individual citizens, and local businesses. Nurritier , �p $ti`R�2�YFiter,`�iel�, 200 Ability to interface with Building Permits and Miscellaneous Receivables modules for billing re- inspections H T PCI myRevenueCollector Additional interface costs may be required. 201 Reporting 202 Ability to search on historical cash receipts by any field captured within the receipt. H T PCI myRevenueCollector 203 Ability to create a Daily Receipts Detail Report. H T PCI myRevenueCollector 204 Ability to create an aging report of receipts on hold. H R PCI myRevenueCollector Using Crystal Reports or other 3rd party Ability to create a User /P.O.S. Terminal Produttivity Report, showing number of reporting tool. 205 transactions processed per day, by operator, by P.O.S. terminal, and by M R N/A transaction type. Shows average time to process a transaction. 206 Ability to create a Bank Reconciliation Report, listing amounts deposited into Infor Lawson Accounts each account, and total deposits compared with cash receipts for that date. H y Receivable 267 Ability to create a Bank Totals Report, Showing Bank Code, Bank Number, Bank Name and Address, and Deposit Amount. H T PCI myRevenueCollector myRevenueSystem has a number of detailed balancing reports both for cashier Ability to create a Detailed Receipt Report, Showing Receipt number, entry date, and register. These reports should meet 208 user name, notes, receipt type, payment method. Within rece eaymt thodh p type, the report the needs of Corpus Christi. All of the shows the GL Note, GL number, bank code, and amount. Run by department, H R PCI myRevenueCollector informatin required exists in the database sorted by payment method. therefore if the standard reports do not meet your needs then one of the reports could be used as a template to create a 209 Ability to wildcard search or report on any field captured by the system. H T PCI myRevenueCollector specific report. 210 Ability to report based on user defined period -to -date; summary or detail. H T PCI myRevenueCollector 211 Ability to provide a deposit recap report. H R PCI myRevenueCollector Using Crystal Reports or other 3rd party Ability to create a Revenue Report, by account and /or by department. Shows reporting tool. 212 current period receipts and expenses, monthly budget, YTD budget, YTD H Y Infor Lawson Accounts received, remaining and total budget. Receivable 213 Ability to create an Audit Trall of all receipts and postings for a user - specified Using Crystal Reports or other 3rd party time period. includes transaction number of each receipt and G/L transaction. H R PCI myRevenueCollector reporting tool. 214 Register Report that will total per register and sort by payment type (cash, check, credit card, etc.). With the option of printing by batch. H T P[I myRevenueCollector Availability Priority Y - Yes I R - Reporting Tool I T -Third Party H - High M - Medium I L -Low 48 of 247 M - Modification I F - Future I N - Not Available 4.7 - Contract Management Replace this text with the primary product name(s) which satisfy requirements. bjeetive:.To create, manage and cancel /deobligote contracts. MINIM 1 Contract Set -Up 2 Ability to enter, track and 'inquire basic contract information online including: - N/A 3 Contract name H Infor Lawson Contract y Management 4 Contract number H Infor Lawson Contract Y Management 5 Contract amount H Infor Lawson Contract Y Management 6 Not -to- Exceed Amount M y Infor Lawson Contract Management 7 Solicitation type (Invitation For Bid (IFB), Request For Proposal (RFP), Request For Quotation (RFQ ),.etc.) M Y Infor Lawson Strategic Sourcing Infor Lawson Contract 8 Contract type (construction, commodity, service, etc.) H Management, Infor Lawson Y Purchase Order 9 Flag if City is the purchaser, seller, or both M y Infor Lawson Contract Management Infor Lawson Contract 10 Contract changes (dollar amount) H Management, Infor Lawson Y Purchase Order 11 Audit required M y N/A Infor Lawson Contract 12 Payments against the contract H Management, Infor Lawson Y Accounts Payable Infor Lawson Contract 13 Budget line item M Management, Infor Lawson Y Purchase Order Availability Priority Y -Yes I R - Reporting Too] I T- Third Party H -High M - Medium I L- Low 49 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management Priority Avallability Y - Yes I R - Reporting Tool I T - Third Party H- High I M - Medium I L - Low 50 of 247 M - Modification i F - Future I N - Not Available Objective: To create, manage and cancel /deobllgate contracts. Nun6:er Apl(iciohi;equirer+n,._. „. Infor Lawson Contract 14 Provider name and address H Management; Infor Lawson Y Purchase Order 15 Contract balance H Infor Lawson Contract Y Management 16 Contract starting date H Infor Lawson Contract Y Management 17 Contract ending date H Infor Lawson Contract Y Management 18 Contract extensions H Infor Lawson Contract Y Management 19 Additions to the contract H Infor Lawson Contract Y Management 20 Department H Infor Lawson Contract Y Management Infor Lawson Contract 21 Commodity code M Management, Infor Lawson Y Purchase Order 22 Bonds M Infor Lawson Contract Can track as question and proof of bond in Y Management response Can track as question and proof of 23 Insurance H insurance can be attached to question Infor Lawson Contract answer. Also can be part of supplier Y Management reigstration 24 Cooperative contract (yes /no) M Infor Lawson Contract Could be a category or a question on the Y Management - contract (depending upon the requirement) Infor Lawson Contract 25 Maintenance agreements M Management, Infor Lawson Y Purchase Order 26 1099 Status M Infor Lawson Contract Can be tracked as part of the supplier Y Management profile as a certification. 27 Federal debarment M Infor Lawson Contract Can be tracked as part of the supplier Y Management profile as a certification. 28 State registration status Can be tracked as part of the supplier M Infor Lawson Contract profile as a certification or a registration Y Management question. 29 Expense reports required M Infor Lawson Contract Y Management Tracked as a term of a services contract 30 Standard program categories (what services are provided) M Infor Lawson Contract Y Management Priority Avallability Y - Yes I R - Reporting Tool I T - Third Party H- High I M - Medium I L - Low 50 of 247 M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management Availability Pnnnty Y - Yes I R - Reporting Tool I T - Third Party H - High .1 M - Medium I L- Low 51 of 247 M - Modification I F- Future I N - Not Available Aeplace this text with the primary product Objective: To create, manage and cancel /deobligate contracts. Infor Lawson Contract 31 Payment method (1/12, actual, times unit rate) H Management, Infor Lawson Y Accounts Payable Infor Lawson Contract 32 Grant- funded H Y Management, Infor Lawson General Ledger 33 Project Number H y Infor Lawson Contract Management 34 Project manager M Infor Lawson Contract Y Management 35 Project group M Infor Lawson Contract Y iManagement Infor Lawson Contract 36 Units budgeted M Management, Infor Lawson Y Purchase Order 37 Units of service provided M Infor Lawson Contract Y Management 38 Date approved by the City Council M Infor Lawson Contract Y Management Infor Lawson Contract 39 Resolution Number H y Management User field 40 Motion Number H Y Infor Lawson Contract Management User field 41 Ordinance Number H y Infor Lawson Contract Management User field 42 Contract Signature Date H Y Infor Lawson Contract Management Infor Lawson Contract 4.3 Ability to track, report and alert defined users on contract expiration dates. H Management, Infor Lawson Accounts Payable, Infor Lawson Y Business Intelligence 44 Ability to configure notifications to designated staff a defined time period in Infor Lawson Contract advance of contract expiration. H Y Management Able to designate contracts with auto renewals and track terms on auto Infor Lawson Contract 45 terminate. H R Management, Lawson Business g Intelligence 46 Ability to track the following fields for a prime contractor: N/A 47 Contract name H Infor Lawson Contract Y Management 48 Contract number / ID H Infor Lawson Contract Y Management Availability Pnnnty Y - Yes I R - Reporting Tool I T - Third Party H - High .1 M - Medium I L- Low 51 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christ!, TX - Enterprise Resource Planning System Contract Management 'ective: To create, many and cancel /deobligate contracts. Number APPItftian Requveiiin 49 Contractor name H Infor Lawson Contract Y Management 50 Contractor address H Infor Lawson Contract Y Management 51 Contractor contact info (phone, fax, e-mail) H Infor Lawson Contract Y Management 52 Contract dollar amount H Infor Lawson Contract Y Management 53 Contract start date H Infor Lawson Contract Y Management 54 Contract end date H Infor Lawson Contract Y Management 55 Is the contractor a MBE, WBE, DBE firm? H Infor Lawson Contract Y Management Track diversity codes 56 Vendor Number H Infor Lawson Contract Y Management Infor Lawson Contract 57 Alternate emergency contact info (phone, fax, e-mail) M Management, Infor Lawson Purchase Order, Infor Lawson Y Accounts Payable Infor Lawson Contract 58 Local Registered Vendor - Y Management, Infor Accounts Payable Infor Lawson Contract 59 Regional Registered Vendor M Y Management, Infor Accounts ' Payable 60 _ Ability to track the following fields for a Sub- contractor: - N A Infor Lawson Contract 62 Sub- Contractor Name H Management, Infor Lawson Purchase Order, Infor Lawson Y Accounts Payable Infor Lawson Contract 62 Sub- Contractor address H Management, Infor Lawson Purchase Order, Infor Lawson Y Accounts Payable Infor Lawson Contract 63 Service provided on contract H Management, Infor Lawson Y I I Purchase Order Ability to automatically assign alphanumeric or numeric contract numbers to 64 contracts, purchase orders and requisitions, and provide for user - defined H alphanumeric or numeric assignments. Y Numbering is numeric if auto- assigned Pri ority Availability Y- Yes I R - Reporting Tool I T - Third Party H - High I M - Medium � L - Low 52 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management Ltritraci iTianagernent Replace this text with the primary pr Objective: To create, manage and cancei/deobligate contracts. Infor Lawson Contract 65 Ability to add a subcontract number for multiple vendors. M Management, Infor Lawson Y Purchase Order Infor Lawson Contract 66 Abilityto setup a contract to make progress payments to more than one Management, Infor Lawson contractor. M Purchase Order, Infor Lawson Y Accounts Payable 67 Ability to provide for user - defined boilerplate text that can be directly inserted Infor Lawson Contract into contracts and then edited. H Y Management 68 Ability o fink other supporting ty pportin documents to contracts. H Y Infor Lawson Contract Management Ability to maintain on -line directory of standard purchasing contract language Infor Lawson Contract 69 that will print on all purchase orders (with duplex capability ). M Management, Infor Lawson Y Purchase Order 70 Contract Initiation and Approval Process Infor Lawson Contract 71 Ability to handle contracts and renewals over multiple fiscal yearn H Management, fnfor Lawson Y Purchase Order Infor Lawson Contract 72 Ability to convert awarded bids to approved contract. H Management, Infor Lawson Y Strategic Sourcing Infor Lawson Contract 73 Ability to perform budget check and budget warnings during approval process. H Y Management, Infor Lawson General Ledger Infor Lawson Contract 74 Ability to create and track blanket order contracts or encumbrances. H Management, Infor Lawson Y Purchase Order Infor Lawson Contract 75 Ability to allow multiple contracts per vendor. H Management, Infor Lawson Y Purchase Order Infor Lawson Contract 76 Ability to allow multiple vendors per contract. H Management, Infor Lawson Y Purchase Order Infor Lawson Contract 77 Ability to allow for multiple items per contract. H Management, Infor Lawson Y Purchase Order 78. Ability to set up retainage percentage or fee. H Infor Lawson Contract Y Management Infor Lawson Contract 79 Ability to review and print contract text. H Management, Infor Lawson Y Purchase Order Avail._ ahiliit Pno rty . Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 53 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management Replace this text with the primary product Objective: To create, manage and canceildeobligate contracts. Nur�lierq �4ppacatibn�F1'_eq�l�fer�3'� ,.b.- _ � R. Ability to set -up contracts with recurring payments to vendors with the ability to Infor Lawson Contract 80 make one -time payment amount adjustments without affecting the remainder of M Management, Infor Lawson the contract payment schedule and amount. Y Purchase Order 81 Workflow 82 Ability to designate a user - defined minimum /maximum dollar threshold for contracts. H Y Infor Lawson Process Automation 83 Ability to configure contract approval workflow based the following: N/A 84 Amount H Y Infor Lawson Process Automation 85 Duration M Y Infor Lawson Process Automation 86 Ability to track multiple versions of contract text in the approval process and who Infor Lawson Contract has approved each version. H y Management 87 Ability for reviewers to add notes and comments to contract text during the Infor Lawson Contract approval process with uneditable timestamp and user name. I H Management 88 Ability to route the specification documents electronically to the correct Department for review /revisions. H Y Infor Lawson Process Automation. 89 Ability to track the physical location of each contract while being•routed for Infor Lawson Contract approval signatures. H y Management 90 Ability o view and a ty approve contracts within the system. H Infor Lawson Contract Y Management 91 Contract Management /Tracking Infor Lawson Contract 92 Ability to track multiple contracts to a single project. H Management, Infor Lawson Purchase Order, Infor Lawson Y Project Accounting Infor Lawson Contract 93 Ability to track a single contract to multiple projects. H Management, Infor Lawson Purchase Order, Infor Lawson Y Project Accounting Infor Lawson Contract 94 Ability to budget and encumber contracts per line items and also project Management, Infor Lawson accounting data. H Purchase Order, Infor Lawson Y Project Accounting 95 Ability to track several purchase orders or other reference documents within a Infor Lawson Contract single contract. H Management, Infor Lawson Y Purchase Order Infor Lawson Contract 96 Ability to record and track contract limits (i.e. multi -year contracts) at user s specified levels of detail over the life of the contract, H Management, Infor Lawson Y Purchase Order 97 Ability to encumber a portion of a contract based on fiscal year. H Y Availability Pr —lY Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 54 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management ' .d , Objective: - To create, manage and cancel /deobligate contracts. Infor Lawson Contract 98 - Ability to track and flag contract expiration /extension dates, H Management, Infor Lawson Y Purchase Order Ability to administer a process whereby departmental input can be captured and Infor Lawson Contract 99 tracked on vendor service performance against a contract. H Management, Infor Lawson Y Purchase Order 100 Ability to set contract milestones and track status of each milestone. M Y Infor Lawson Contract Management 101 Ability to link contract numbers to the Invitation for Bid (IFB) and Request for Infor Lawson Contract Proposal (RFP} number, H Management, Infor Lawson g Y strategic Sourcing 102.. Ability to evaluate vendor based on key user - weighted events such as delivery Infor Lawson Contract date, quantity return/ defective items, and billing problems by contract. H Management, Infor Lawson Y Business intelligence 103 Ability to track all contract information required by legal authority, including but not limited to: - N/A 104 Notice of award H All could be tracked as attachments to the Y Lawson Contract Management contract or as part of the supplier profile 145 Contractor Liens H All could be tracked as attachments to the Y I Lawson Contract Management contract or as part of the supplier profile 106 Notice to proceed H All could be tracked as attachments to the Y Lawson Contract Management contractor as part of the supplier profile 107 Insurance coverage H All could be tracked as attachments to the Y I Lawson Contract Management contract or as part of the supplier profile 108 Performance and payment bonds H All could be tracked as attachments to the Y Lawson Contract Management contract or as part of the supplier profile Infor Lawson Contract 109 Warranty information H Y Management, Infor Lawson Track as a certification in AP Accounts Payable Ability to attach comments to each contract for users with proper security to 110 view and update. Comments could be free -form or standard user - defined M N/A {selected from a menu or drop -down list}. y Infor Lawson Contract 111 Ability to attach documents H Management, Infor Lawson Purchase Order, Infor Lawson Y lAccounts Payable Availability Priori Y - Yes I R - Reporting Tool I T - Third Party H -High J M - Medium I L - Low 55 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management product Objective: To create, manage and cancel /deobligate contracts. Number App�i'�lon?Regftjrem�iit's y;�" Cc,��•;�;. �!,� . �€ moms 112 Ability to access contract information on -line and in real time to central and remote users with appropriate security. H y 113 Ability to track if the contract is subject to the federal Davis -Bacon requirements. H y Infor Lawson Contract Management 114 Ability to support procurement from Federal and State contracts. H y Infor Lawson Contract Management Can be tracked as attachments to the 115 Ability to track performance and payment bonds. H Infor Lawson Contract contract or as deliverables in order to track Y Management dates. 116 Ability to track and report on Certificate of Insurance and the related expiration Can be tracked as part of the supplier dates. H Y Lawson Contract Management profile with alerts. Ability to calculate contingency and contract administration fee automatically Retainage can be defined on a contract and 117 based on contract dollar amount. H Lawson Contract Management, held back during payment. Markups and Y Infor Lawson Accounts Payable rebates can also be tracked. 118 Ability to track development agreements, related property owner obligations, Infor Lawson Contract and link to a related parcel /address. H Y Management 119 Contract Change Management 120 Ability to accommodate subsequent contract change orders to update dollar Infor Lawson Contract amounts and durations. H Y Management 121 Ability to provide final Adjustment /Approval for payment of contract. H Infor Lawson Contract Y Management 122 Ability to reflect and track updates to change orders. H Infor Lawson Contract Y Management 123 Ability to track the final contract cost. H Y Infor Lawson Contract Management 124 Payments 125 Ability to export contract data including payment and other contract . information. H Y 126 Ability to view all payments at a detail level that are associated with a specific Infor Lawson Contract contract number. M Management, Infor Lawson Y Accounts Payable 127 Ability to print detailed payment information for a specific vendor name and Infor Lawson Accounts Payable, distinguish payments to a vendor for different program activities. H Infor Lawson Business Y Intelligence Infor Lawson Contract 128 Ability to track multiple encumbrances and payments against a single contract. H Management, Infor Lawson Y Purchase Order Infor Lawson Contract 129 Ability to generate payments to contractors based on unit pricing for multiple Management, Infor Lawson contract line items. H Purchase Order, Infor Lawson Y Accounts Payable Priorit Availability H Y - Yes R - Reporting Tool T - Third Party High l M - Medium L -Low S6 of 247 M - Modification i F - Future I N - Not Avaifable City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management N-i - t-vintrarli management Replace - this t - Objective: To create, manage and cancel / deobligate contracts. ext with the primary product r Infor Lawson Contract 130 Ability to compare actual contract amounts paid to units provided. H Management, Infor Lawson Purchase order, Infor Lawson Y Accounts Payable Infor Lawson Contract 131 Ability to track "waiver of lien" prior to any payments being made. M Y Management, Infor Lawson Purchase Order, fnfor Lawson Accounts Payable 132 Deobligation./ Cancelation 133 Ability to deobligate or cancel contracts. H Infor Lawson Contract Y Management 134 Ability to list contracts that can be deobligated or canceled where the contract Infor Lawson Contract has expired and funds were encumbered. H Management, Infor Lawson Y Business Intelligence 135 Ability to deobligate or cancel all selected contracts without having to access Once an expiration date is hit, a contract each individual ?O for the contract. H Infor Lawson Contract will no longer be available for new Ability to maintain a deobiigation or cancelation list with the following Y Management purchase orders. 136 information: N/A Infor Lawson Contract 137 Contract type M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 138 Contract begin date M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 139 Contract end date M Management, In €or Lawson Y Business Intelligence Infor Lawson Contract 140 Vendor name M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 141 Vendor number M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 142 Funding M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 143 Contract name /description M Management, Infor Lawson Y lBusinessintellige nce Priority Availability Y - Yes i R - Reporting Tool I T - Third Party H - High M - Medium L- Low 57 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management lective: To create, mana and cancel /deobligote contracts. N�imbel A';plicaEion Requir men„ IRI MEN Infor Lawson Contract 144 Person who deobligated or canceled the contract M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 145 Renewal date M Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 146 PO # (s) M Y Management, Infor Lawson Business Intelligence 147 Ability to do a partial deobligation or cancelation. M Infor Lawson Contract Y Management Individual lines can be put on hold 148 Ability to deobligate or cancel by each line individually and all lines in a batch. Infor Lawson Contract Y Management Individual lines can be put on hold 149 Ability to reinstate a contract deobligated or canceled in error and flag contract Infor Lawson Contract administrator. flH Y Management Individual lines can be taken off hold. Infor Lawson Contract Online spend analysis within contract 150 Ability to track MBE /WBE /DBE utilization through contract payments. Ma nagement, Infor Lawson management shows spend by diversity y Business Intelligence code. 151 Integration Infor Lawson Contract 152 Ability to integrate to the purchasing module and populate the contractor and Management, Infor Lawson subcontractor's information H Y Purchase Order, Infor Lawson Accounts Payable 153 Ability to integrate to Asset Management module to link contracts to assets. H Y Infor Lawson Contract Management, Infor EAM 154 Ability to integrate to Fleet and Equipment Management Module to link H Infor Lawson Contract contracts to items. Y Management, Infor EAM Infor Lawson Contract 155 Ability to integrate to the budget module. M Y Management, Infor Lawson General Ledger, Infor Lawson Activities 156 Ability to integrate to the Business license module M M Infor Lawson Contract Management Infor Lawson Contract 157 Ability to integrate to the Accounts Payable module M Y Management, Infor Lawson Accounts Payable Infor Lawson Contract 158 Ability to integrate to the Grant /ProjectACcounting module M y Management, Infor Lawson Grant Management, Infor Lawson Accounts Payable Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 58 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management t-intracr management Replace this Objective: To create, manage and cancel /deobligate contracts. text with the primary product 159 Ability to integrate with Maximo and Primavera /Contract Manager. H M Infor Lawson Contract Maximo and Primavera can be Interfaced Management inbound and outbound to Infor Lawson 160 Ability to integrate to the Misc. Accounts Receivable module for contractual Infor Lawson Contract products services that the city bills customers M M Management 161 Ability to generate recurring payments In the AP module at a defined interval Infor Lawson Contract and term. M y Management, Infor Lawson Accounts Payable 162 Ability to generate recurring invoices in the Misc Billing and AR module at a Infor Lawson Contract defined interval and term. M y Management, Infor Lawson 163 Ability to integrate to third-party agenda creation and management solution. H M Billing and Revenue N/A 164 Ability to integrate to document management module or third -party document management solution. H M N/A 165 Reportin Ability to produce trend reports, illustrating patterns and trends and contract 166 activity recorded over a user defined period of time. Reports on types of fnfor Lawson Contract contracts, vendors, categories, dates, terms, commodity codes, and patterns of H Management, Infor Lawson reoccurrence. Y Business Intelligence Infor Lawson Contract 167 Ability to generate an aging report. H Management, Infor Lawson Y Business Intelligence Ability to track (which step, date, etc.) the status of each step in the contracting Infor Lawson Contract 168 process. Should be able to look up status online and through on- demand H Management, Infor Lawson reports. Y Business Intelligence Ability to search and reports /queries on contract expiration dates given certain 169 parameters. For example, you should be able to look up all of a departments Infor Lawson Contract contracts that are due to expire within the next 3 months, 6 months, 12 months, H Management, Infor Lawson etc. Y Business Intelligence Infor Lawson Contract 170 Ability to report historical contracts In detail, by department ordivision. H Management, Infor Lawson Y Business Intelligence 171 Ability to generate reports on OEO contract payment details and compliance with Infor Lawson Contract MBE, WBE, DBE. H Management, Infor Lawson Depending on needs, additional reports R Business Intelligence may need to be created. Infor Lawson Contract Ability to report all associated information on a contract, such as POs issued.from Management, Infor Lawson 172 that contract, payments made, free balance, contract expiration date, vendor, H Purchase Order, Infor Lawson etc. Accounts Payable, Infor Lawson Y Business Intelligence 173 Ability to generate reports detailing every authorized contract, along with the following information: N/A Priority Availability H - High M - Medium I L -Law 59 of 247 Y - Yes I R - ReportingToo] I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management AeplaCe this text with the primary prod Objective: To create, manage and cancel /deobligate contracts. Infor Lawson Contract 174 Contract name H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 175 Contract number H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 176 Contract type H Management, Infor Lawson Y Business Intelligence Infor Lawson. Contract 177 Contract begin date H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 178 Contract end date H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 179 Vendor Name H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 180 Vendor Number H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 281 Contract information H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 182 Contract Signature Date M Y Management Infor Lawson Business Intelligence Infor Lawson Contract 183 PO # (s) H Y Management, Infor Lawson Business Intelligence 184 Ability to generate a detailed deobligated or canceled contract report along with the following information: " N/A Infor Lawson Contract 185 Contract information H Management, Infor Lawson Y Business Intelligence Infor Lawson Contract 186 Division /Department that initiates the deobligation or cancelation H Management, Infor Lawson . Y Business Intelligence 287 Why funds were originally allocated to that Division /Department H Infor Lawson Business Unclear on the requirement. May need to R Intelligence create a new report 188 How the funds were originally allocated to that Division /Department H Infor Lawson Business Unclear on the requirement. May need to R Intelligence create a new report Availability Pnonty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 60 of 247 M - Modification I F - Future I N - Not Available Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High l M - Medium L- Low 61 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Contract Management City of Corpus Christi, TX - Enterprise Resource Planning System Debt Management De I. vendor 1 " V Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y Import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include Implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality {I.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be included in the cost N/A proposal. M Functionality is provided through custamization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradabillty. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. De prod Objective: System to track, analyze and report on debt obligations of all - types. 1 Debt Instrument Set -Up 2 Ability to track and manage the following related to the City's debt: - N/A 3 Bond series H T SymPro Debt Manager 4 Debt type H T SymPro Debt Manager 5 Description H T SymPro Debt Manager 6 Financial institution H T SymPro Debt Manager 7 CUSIP H T SymPro Debt Manager 8 Bond Issued amount H T SymPro Debt Manager 9 Additions H T SymPro Debt Manager 10 Reductions H T SymPro Debt Manager 11 Payments H T SymPro Debt Manager 12 Principal /Year H T SymPro Debt Manager 13 Remaining issued amount (principal outstanding) H T SymPro Debt Manager 14 Remaining Original Issue Premium /Discount H T SymPro Debt Manager 15 Interest /Year H T SymPro Debt Manager 16 Multiple Accts (Cost of issue, Escrow, Capitalized Interest, etc.) H T SymPro Debt Manager 17 Gain /Loss on refinancing H T SymPro Debt Manager 18 Maturity date H T SymPro Debt Manager 19 Bond refunding (including partial bond refunding) and relationships H T SymPro Debt Manager 20 Participation per bond (percent allocated to different activities and to report anything tracked within allocation percentages). T SymPro Debt Manager 21 22 Fund type (proprietary or governmental) User defined fields H H T T SymPro Debt Manager SymPro. Debt Manager 23 Ability to track and manage the following related to the City's leases: SymPro Debt Manager 24 Payee H T SymPro Debt Manager 25 Lease terms H T SymPro Debt Manager 26 Payment /Amortization schedule H T S mPro Debt Manager 27 Maturity date H T SymPro Debt Manager 28 Pay off schedule H T SymPro Debt Manager Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H- High J M - Medium I L Low 62 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Debt Management -b r Replace this Objective: system to track, analyze and report on debt obligations of all type. text with the primary product name(s) which satisfy requirements. 29 Ability to define debt types as: N/A 30 Individual Lease Agreements H T S mPro Debt Manager 31 Master Lease Agreements and link to the individual leases H T SymPro Debt Manager 32 Debt Management Ability to analyze different financing options through analytics and "what -if' You can setup a "planned" portfolio that 33 scenarios. L T mirrors your live portfolio and add different SymPro Debt Manager options. You can then move the options over to the live portfolio if /when issued. 34 Ability to track, initiate and record debt payments. H T SymPro Debt Manager 35 Ability to track expenditure of accounts held by a trustee. L N N/A 36 Ability to report cash flows (such as capital project expenditures and investment SymPro Debt Manager and earnings) for arbitrage.calculations. H T Investment modules 37 Ability to provide accruals on outstanding debt and interface to G/L system. H T SymPro Debt Manager General Ledger Interface module 38 Ability to provide amortization entries for original issue premium /discount and gain /loss on refund based on user defined method. H T SymPro Debt Manager General Ledger Interface module 39 Debt Payment Scheduling Ability to automate debt payments generated from debt module directly into This requirement is unclear. Debt payment SymPro D Debt M e Manager, SymPro 40 rash flow forecast, M Y information can be pushed into the Cash Cash Management, Infor Lawson Accounts Payable. Flow forecast: Accounts Payable can generate the actual debt payment. Ability to initiate semi - annual payments (principal and interest) to the paying SymPro Debt Management, Infor SymPro can send a file of payments to the 41 agent /trustee. H Y Lawson Accounts Payable, Lawson A/P for initiation. In the SymPro Process Automation Cash Mgt system you can also generate 42 Interface /Integration wires and ACH payments. 43 Ability for users to configure account, fund, org, and "mission elements" for transaction type. The configuration would be b activities and bond types. H T SymPro Debt Manager 44 Ability to integrate to the G/L module. H T SymPro Debt Manager General Ledger Interface module 45 Ability to integrate to the Cash Management module. H T SymPro Debt Manager Optional interface to SymPro CM module 46 Ability to integrate to the AP module. H T SymPro Debt Manager Interface to Financials AP module 47 Ability to integrate with the Budget module for 5 -year forecasting. H T SymPro Debt Manager Interface to Financials Budget module; send over debt cash flows 48 Ability to integrate with the Budget module for annual budget purposes. H T SymPro Debt Manager Interface to Financials Budget module; 49 Reporting send over debt cash flows 50 Ability to create debt amortization detail schedules on a detail and summary basis. H T SymPro Debt Manager 51 Ability to create amortization schedules for gains and losses on refinancing (refunding), premiums, and discounts. H T SymPro Debt Manager Availability pry 1 � Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium t -Low 63 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Debt Management Debt p Objective: System to track, analyze and report on debt obligations of all tunes. iVtim ' r' I •R0 52 Ability to report on individual debt types, series, issuances, activities, and other fields. H T SymPro Debt Manager 53 Ability to query the activities related to a particular debt issuance /type. H T SymPro Debt Manager 54 Ability to report on what debt payments are due in a particular month. H T SymPro Debt Manager 55 Ability to create /summarize debt schedules based on user defined criteria (fund System allows for user definable fields that type of proprietary and governmental for GASB 34 and CAFR . 1 H T SymPro Debt Manager can be sorted on for debt service. 56 Ability to generate reports listing all journal entries by date range and include actual and accrual information. M T SymPro Debt Manager General Ledger Interface module 57 Ability to track and provide reports to monitor variable rate debt with varying terms and maturity dates. M T SymPro Debt Manager 58 Ability to create year end report breaking out total principal and total interest paid for FY by lease and total leases. H T SymPro Debt Manager Availabilit H - y High Y - Yes I R - Reporting Tool I T - Third Party H High M - Medium L- Low 64 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import /export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools, T Functionality is provided by proposed third parry functionality (i:e., third party Is defined as a separate software vendor from the primary software vendor). The pricing of all third parry products that provide this functionality MUST be included in the cost proposal, M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. Objective: To provide improved contral over fixed asset accounting and management. 1 Activation Process Ability to have multiple user defined fixed asset capitalization thresholds; one for 2 overall organization purchases and other user defined specific departmental M Y Infor Lawson Asset Management capitalization levels, 3 Ability to optionally flag the purchase as a fixed asset item requiring generation of a property tag for the purchase of items for user-defined criteria. M Y fnfor Lawson Asset Management 4 Ability to establish a tentative fixed asset, as a tickler, to accumulate fixed project costs, before being capitalized, and laced into service. M Y Infor Lawson Asset Management 5 Ability to componentize assets {truck, plow, spreader}. L Y Infor Lawson Asset Management 6 Ability to duplicate entry of similar assets. M Y Infor Lawson Asset Management 7 Ability to aggregate a series of AP purchases into a single fixed asset — building a skeleton. H Y Infor Lawson Asset Management 8 Ability to include the following items in determining the total cost of an asset: - 9 Original cost H Y Infor Lawson Asset Management 10 Additional costs H Y Infor Lawson Asset Management 11 Ability to transfer assets at completion of construction, H Y Infor Lawson Asset Management 12 Ability to track non - depreciable assets in the fixed asset module. H Y Infor Lawson Asset Management 13 Ability to override, edit, and create Original Funding Source descriptions. H Y Infor Lawson Asset Management 14 Ability to maintain master location code table. L Y Infor Lawson Asset Management Availability Pr iorit y Y - Yes I R - Reporting Toof T - Third Party H -High M - Medium I L -Low fi5 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets 14.9 - Fixed Assets Replace this text with the primary product name(s) which satisfy requirements. Objective: To provide improved control over fixed asset accounting and management. {Vut�ber, /, Ip.{�,Ii�atioti�R "�quire..`' 15 Ability to maintain master item code and associated life of asset. M Y Infor Lawson Asset Management These would be two separate assets. 16 Ability to split an asset between two different classes (i.e. building & land). H N Infor Lawson Asset Management However they could be related to one another using the Asset Group field. 17 Fixed Asset Master File 18 Ability to accommodate alpha numeric asset numbers. M N Infor Lawson Asset Management Asset numbers are numberic; asset tag numbers can be alpha numeric. Ability for asset numbers to not necessarily require correlation to asset tag 19 numbers. Allow the system to generate tag numbers, have external tag numbers M Y Infor Lawson Asset Management assigned or not have tag numbers. 20 Ability to accommodate parent /child relationships between related assets, such as a master unit with one or more accessories. H Y Infor Lawson Asset Management 21 Ability to reassign parent /child relationships. M Y Infor Lawson Asset Management Ability to accommodate free -form descriptive text to further describe 22 equipment, land, or buildings. The text is electronically associated with the master file. If a limitation on the amount of text that can be entered exists, M Y Infor Lawson Asset Management Asset comment size is unlimited. please indicate the limitation in the Comment field. 23 Ability to identify funding for assets (such as grants, bonds, or other): - N/A Each asset is comprised of multiple items. 24 by identifying more than one funding source associated with an asset H Y Infor Lawson Asset Management Each item within an asset can have one funding source identified. 25 by identifying the percentage spit, or capitalization breakout (to each Split must be done by amount, not funding source) for each asset H Y Infor Lawson Asset Management percentage. However, percentage can be calculated for reporting purposes. 26 Ability to track the funding source for grant funded assets. M Y Infor Lawson Asset Management 27 Ability to support a series of user defined fields for each assets, such that specific rant information can be tracked. M Y Infor Lawson Asset Management 28 Ability to identify financing/ leasing information for lease assets. M Y Infor Lawson Lease Management 29 Ability to attach memos, word documents, picture documents, etc, to asset file. H Y N/A 30 Ability to differentiate between General Fund fixed assets and Enterprise Fund assets. H Y N/A 31 Ability to record miscellaneous asset acquisition types, e.g., donated, or confiscated. L Y N/A 32 System must provide the ability to data map, extract and maintain the following key data elements for an asset; N/A 33 System generated asset number H Y Infor Lawson Asset Management Availability 2L4y Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium I L - Low 66 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets objective: To provide improved control over fixed asset accounting and management. 34 Tag number L Y Infor Lawson Asset Management 35 Multiple fund numbers H Y Depends somewhat on General g Infor Lawson Asset Management Led structure design. 36 Multiple department numbers H Y Infor Lawson Asset Management 37 Cost Center H Y Infor Lawson Asset Management 38 Multiple Original Funding Sources - Fund H Y Infor Lawson Asset Management 39 Multiple Original Funding Sources - Department H Y Infor Lawson Asset Management 40 Location Code L Y Infor Lawson Asset Management 41 Item Code or Asset Type H Y Infor Lawson Asset Management 42 Quantity L Y Infor Lawson Asset Management 43 Accumulated depreciation H Y Infor Lawson Asset Management 44 Acquisition Method M Y Infor Lawson Asset Management 45 Asset Cost (999,999,999.99) H Y Infor Lawson Asset Management 46 Comment M Y Infor Lawson Asset Management 47 Disposal date H Y Infor Lawson Asset Management 48 Disposal method H y Infor Lawson Asset Management 49 Disposal reason H Y Infor Lawson Asset Management 50 Emergency Management /Disaster Recovery asset flag L Y Infor Lawson Asset Management 51 Estimated life (in months or years) H Y Infor Lawson Asset Management 52 Extended description M Y Infor Lawson Asset Management 53 Fiscal year depreciation H Y Infor Lawson Asset Management 54 Fleet specific data fields L y Infor Lawson Asset Management Pr iorit y Availability Y -Yes I R - Reporting Tool T • Third Party H - High M -Medium L -Law 67 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Flxed assets P%e p i ace tnis text witn tne prrmary prod Objective: To provide improved control over fixed asset accounting and management. Nuif� 55 General description H Y Infor Lawson Asset Management 56 License number L Y Infor Lawson Asset Management 57 Make M Y Infor Lawson Asset Management 58 Manufacturer M Y Infor Lawson Asset Management 59 Model Number M Y Infor Lawson Asset Management 60 Purchasing date (mm /dd /yyyy) H Y Infor Lawson Asset Management 61 Purchase order H Y Infor Lawson Asset Management 62 Risk Management specific data fields L Y Infor Lawson Asset Management 63 Sale price H Y Infor Lawson Asset Management 64 Serial number (twenty -five alpha /numeric characters) M Y Infor Lawson Asset Management 65 Spot Audit Date or Inventory Audit Date (mm /dd /yy) L Y Infor Lawson Asset Management 66 Equipment / Vehicle ID Number (VIN) (alpha numeric) H Y Infor Lawson Asset Management If asset is created through Lawson AP, this 67 Multiple vendor names (at least as long as Vendor record in Purchasing data will automatically be available through and AP) M Y Infor Lawson Asset Management Drill- Around'". If not, a user - defined field can be used. If asset is created through Lawson AP, this 68 Multiple vendor numbers (six digit numeric can have an alpha prefix) M Y Infor Lawson Asset Management data will automatically be available through Drill- Around'"'. If not, a user - defined field can be used. If asset is created through Lawson AP, this 69 Check date mm dd I /YYYY) L Y Infor Lawson Asset Management data will automatically be available through Drill- Around'"'. If not, a user - defined field can be used. If asset is created through Lawson AP, this 70 Check number (six digits) L Y Infor Lawson Asset Management data will automatically be available through Drill- Around ". If not, a user defined field can be used. 71 Warranty Information L Y Infor Lawson Asset Management Availabilltv Priority Y - Yes R- Reporting Tool T - Third Party H _High ! M - Medium L- Low &$ of 297 M -Modification I F -Future I N -Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets Objective: To provide improved control over fixed asset accounting and management. .72 Unlimited user defined fields M Y Infor Lawson Asset Management If the asset is created via capitalization of a 73 Project Number and Name H Y Project in the Lawson Project Accounting Infor Lawson Asset Management system, this data will automatically be available. If not, it can be entered in a designated field. Optionally, Lawson Lease Management can 74 Ability to identify leased equipment M Y Infor Lawson Asset Management account for the lease, automate lease payments, and create a leased asset in the 75 Ability to establish specific asset types, such that the Risk Management group fixed asset s stem. can categorize assets and insure assets by these types L y Infor Lawson Asset Management 76 Ability to retain fully depreciated assets in the fixed asset master file for inventory control purposes prior to disposition. M Y Infor Lawson Asset Management 77 Asset Classes 78 Ability to code fixed assets according to a classification scheme by item code (i.e., desks, cars, etc.). M Y Infor Lawson Asset Management . Ability to maintain information for the following classes / accounts of fixed assets: N/A 80 Land M Y Infor Lawson Asset Management 81 - Buildings M Y Infor Lawson Asset Management 82 Improvements M Y Infor Lawson Asset Management 8.3 Roads. (Infrastructure) M Y Infor Lawson Asset Management 84 Bridges (Infrastructure) M Y Infor Lawson Asset Management 85 Infrastructure M Y Infor Lawson Asset Management 86 Construction -In- Progress M Y Infor Lawson Asset Management 87 Office furniture (Furniture & Fixtures) M Y Infor Lawson Asset Management 88 Motor vehicles (Autos) M Y Infor Lawson Asset Management 89 Communication equipment M Y Infor Lawson Asset Management 90 Medical equipment L Y Infor Lawson Asset Management prl.- ority Availability H - High i M - Medium I L- Law 69 of 247 Y - Yes i R - Reporting Tool i T - Third Party M - Modification ) F - Future I N - Not Available City of Corpus Christi, 7X - Enterprise Resource Planning System Fixed Assets Re p l ace product name(s) which satisfy requirements. Objective; To provide improved control over fixed asset accounting and management. 91 Other equipment M Y Infor Lawson Asset Management 92 Computer equipment M Y Infor Lawson Asset Management 93 Unlimited user defined classes M Y Infor Lawson Asset Management 94 Asset Management (Adds, Adjustments, Retirements, Transfers) 95 Ability to perform a "mass change" of ownership for the following fields; - N/A 96 Fund M Y Infor Lawson Asset Management 97 Department M Y Infor Lawson Asset Management 98 Location M Y Infor Lawson Asset Management 99 Funding source M y Infor Lawson Add -ins for M5 Office. 100 Asset class M Y Infor Lawson Asset Management 101 Ability to capitalize multiple purchases in aggregate (as a group). M Y Infor Lawson Project Accounting Ability to perform asset additions, transfers, and dispositions (i.e, transfers, Optionally can process these transactions 102 disposals, surplus, etc.) online via an automated, customizable multi -level H Y Infor Lawson Asset Management; using Mobile Assets application for smart workflow process. Infor Lawson Process Automation phones. System provides standard functionality to configure notifications to various users 103 (e.g. Risk Manager) upon surplussing of assets, inventory or expensed M Y Infor Lawson Process Automation consumable items Ability to transfer assets between departments, locations and funds, 104 accommodating interfund and inter -dept. transfers, duplicating all identifying M Y Infor Lawson Asset Management data from original record. 105 Ability to track improvements on an existing asset. M Y Infor Lawson Asset Management 106 Ability to perform a partial disposition / retirement. M Y Infor Lawson Asset Management 107 Ability to make disposals effective as soon as the disposal information is entered versus waiting until the end of the year, L Y Infor Lawson Asset Management Assets can only be deleted prior to release. 108 Ability to delete an asset that was set -up in error. M Y Infor Lawson Asset Management A released asset cannot be deleted; a disposal transaction must be processed with an effective date equal to the in- 109 Ability to move an asset into "pooled storage" in which it is inactive but yet service date. remains in the possession of the City. M Y Infor Lawson Asset Management Availability Prl -'_orb Y - Yes I R - Reporting Tool ( T - Third Party H -High I M -Medium I L -Low 70 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets Objective: To provide improved control over fixed asset accounting and management. 110 Asset Inventory 11i Ability to support bar coded asset tags and bar code readers for performing physical inventories. L Y Infor Lawson Asset Management 112 Ability to print bar -Coded tags or labels for fixed asset identifcation. L Y Infor Lawson Asset Management 113 Ability to track custodianship of assets. L Y Infor Lawson Asset Management 114 Ability to track amortization based on depreciation L N N/A 115 Ability to use portable bar code scanner for physical inventories. L Y Infor Lawson Asset Management 116 Ability to manage inventory and fixed asset levels at different locations in real- time. L Y Infor Lawson Asset Management 117 Asset Depreciation Abilityto calculate depreciation expense, and periodically update each master 118 file using straight -line depreciation schedules and activity status (active, fully M Y Infor Lawson Asset Management depreciated but still in use, not depreciable, retired). 119 Ability to depreciate fixed assets and allocate depreciation to those programs that use the assets. M Y Infor Lawson Asset Management 120 Ability to transfer assets from one type to another and effectively-manage the new depreciation amount. M Y Infor Lawson Asset Management 121 Ability to set -up a different depreciation life for each asset that is within a certain pre - defined range. M Y Infor Lawson Asset Management 122 Ability to depreciate assets using a straight line -half year convention. M Y Infor Lawson Asset Management 123 Ability to allocate depreciation costs for a specific asset to multiple accounts by percentage. L Y Infor Lawson Asset Management 124 Ability to support multiple depreciation schedules / per asset. M Y Infor Lawson Asset Management 125 Ability to associate multiple capital accounts and multiple related depreciation expense accounts with an asset, and assign a percentage split between each. M N Depreciation expense can be allocated, but Infor Lawson Asset Management the capital accounts cannot. 126 Ability to depreciate fixed assets and allocate depreciation to department and /or function. M Y Infor Lawson Asset Management 127 Ability to provide a Schedule of Current Year's Depreciation associated with each asset. M Y Infor Lawson Asset Management 128 Ability to handle multiple depreciation schedules. M Y Infor Lawson Asset Management 129 Ability of the system to produce a complete audit trail of all depreciation calculations. L Y Infor Lawson Asset Management 130 Ability to map governmental depreciation to GFA. H Y Infor Lawson Asset Management Priority Availability H - High I M - Medium I L - Low 71 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets p r od uct Aeplace this text with the primary Objective: To provide improved contral over fixed asset accounting and management. Nur6er ,Ap��cB�Yro'n'Ftequirer'ri��i '` k� Can temporarily stop depreciation from 131 Ability to idle assets (suspend depreciation). M N Infor Lawson Asset Management calculating, however upon resuming it will catch up depreciation Ability to establish configurations by fund for the rules of posting depreciation for the idle periods. 132 (e.g. governmental fund depreciation does not post but proprietary funds do M Y Infor Lawson Asset Management post to the general ledger). 133 Land to automatically not depreciate. Other assets to depreciate. H Y Infor Lawson Asset Management 134 Risk Management Ability to track "non- capitalized" asset / equipment items (i.e.: computer 135 equipment, non- licensed vehicles) per department / division for risk L Y Infor Lawson Asset Management management purposes. Ability to track non - depreciable technology inventory items (desktops, laptops, 136 etc.) including detailed information such as component detail, serial numbers, L Y Infor Lawson Asset Management technical specifications, etc. 137 Ability to accommodate an asset value replacement costs for insurance purposes. L K Infor Lawson Asset Management 138 Ability to support asset value appreciation for real property and provides a detailed audit trail. Any appreciation does not affect cost basis. L N Infor Lawson Asset Management 139 System provides standard functionality to configure notifications to various users (e.g. Risk Manager) upon capitalization of assets L Y Infor Lawson Process Automation 140 Interfaces / Integrations Ability for the Fixed Asset module to interface with the Accounts Payable 141 modules, Information on newly obtained fixed assets is reported for verification, then automatically transferred from the A/P module into the Fixed Assets master H Y Infor Lawson Asset Management file system, Users are able to adjust and or remove assets that are misclassified. 142 Project Based Assets: N/A 143 Interfaces with the Project Accounting system to capture project costs for aggregate / project assets M Y Infor Project Accounting 144 Allows a project to be associated with multiple assets M y Infor Project Accounting 145 Allows an asset to be associated with multiple projects M Y Infor ProjectAccountin 145 Ability to code transactions as CIP (Construction In Progress) for future capitalization. L y Infor Project Accounting 147 Ability to retrieve from Accounts Payable the Vendor Name for validation and description. M Y Infor Lawson Asset Management. Available through Lawson Drill Around 148 Ability to integrate to Accounts Payable (forfixed Asset acquisitions). M y Infor Lawson Asset Management 149 Ability to integrate to Cash Receipting (for fixed Asset disposals). L N N/A 150 Ability to record utility costs, maintenance costs and operational costs in accounts payable, and be able to tie those costs to particular fixed assets. L N N/A Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium I L- Low 72 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets ,, Replace this text with the primary product name(s) which Objective: To provide improved control over fixed asset accounting and management. satisfy requirements. 151 Ability to integrate to Procurement for capital purchase order set -up. M y Infor Lawson Asset Management 152 Ability to integrate to Procurement for fixed asset dispositions. M N N/A 153 Ability to.integrate to Budget and line item approval. M Y Infor Lawson General Ledger 154 Ability to interface with third -party auction site (e.g. www.govdeals.com) to track disposed surplus assets. M M Infor Lawson Process Automation Would require a custom interface 155 Ability to integrate to General Ledger to confirm the chart of accounts segments are valid combinations for the initial asset account coding. M y Infor Lawson Asset Management 156 Ability to integrate to the General Ledger for posting Fixed Asset module activity {i.e. purchases, transfers, dispositions, etc.). M y Infor Lawson Asset Management 15 7 Ability to configure the fixed Asset System such that fixed costs and depreciation are posted to the General Ledger in summary. M y Infer Lawson Asset Management 158 Ability to post automatic inter -fund activity journal entries to General Ledger with . appropriate audit trail. L Y Infor Lawson Asset Management Ability to establish and maintain a separate subsidiary classification system for 159 management of fixed asset records for major categories of investment, funding L y Infor Lawson Asset Management sources, etc.. 160 Reporting Ability for all fixed asset reporting to be run with an "as of date, to recreate a Most reports include this parameter. Those 161 summary and detail level information 'as of a point in time that may be in a prior M y Infor Lawson Asset Management that do not could be modified to include it. accounting period. The data supports this type of reporting. 162 Ability to search / access a master file by entering one of the following: N / A Note: With Lawson Smart Office, all fields are searchable. 163 Tag number L y Infor Lawson Asset Management 164 serial number M y Infor Lawson Asset Management 165 License number L Y Infor Lawson Asset Management 366 Responsible person M y Infor Lawson Asset Management 167 Account number M y Infor Lawson Asset Management 168 Fund number M y Infor Lawson Asset Management 169 Acquisition M y Infor Lawson Asset Management 170 Disposal Date M Y Infor Lawson Asset Management 171 Asset Type M y Infor Lawson Asset Management Prior Availability H - High M - Medium I 1 Low 73 of 247 Y - Yes I R - ReportingTool T - Third Party M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets . .. Objective: To provide improved control over frxed asset accounting and management. NumlSer, AppliC�tiob'�Req'�iPen�nts�� ����� ��„ ",; 172 Project Number and Name M Y Infor Lawson Asset Management 173 Insurance Company or Policy Number L Y Infor Lawson Asset Management 174 Location M Y Infor Lawson Asset Management 175 Ability to maintain on -line history of transactions for active and retired assets including: N/A 176 ID Number Changes M N Infor Lawson Asset Management Asset numbers cannot be changed. Tag numbers or bar code numbers can, and this information is tracked. 177 status change M Y Infor Lawson Asset Management 178 Partial disposals M Y Infor Lawson Asset Management 179 Valuation change M Y Infor Lawson Asset Management 180 Fund - Department Changes M Y Infor Lawson Asset Management 181 Location Changes M Y Infor Lawson Asset Management 182 Account Number Changes M Y Infor Lawson Asset Management 183 Cost Changes M Y Infor Lawson Asset Management 184 Date of Last Depreciation Adjustment M Y Infor Lawson Asset Management 185 Ability to maintain, search and query on any field component of the master file information on each asset. M y Infor Lawson Asset Management 186 Ability to print a Fixed Asset Expenditure Report which includes daily reporting from AP (after checks cut) to show those assets that were coded towards capital accounts M R Infor Lawson Business Intelligence 187 Ability to print a Fixed Assets Log showing yesterday's daily adds to FA system M Y Infor Lawson Asset Management 188 Ability to provide reports to assure that adequate insurance has been secured for property, and expedites the insurance reporting process. L R Infor Lawson Business Intelligence 189 Ability to print reports to support taking of physical inventory by department and location. M Y Infor Lawson Asset Management 190 Ability to export asset reports by item code (trucks, pumps, generator, etc.) for disaster recovery event management M y Infor Lawson Asset Management 191 Ability to report on asset replacement information, such as: N/A Availabilitv Pnonty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 74 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets 4.5 - Hxecl Assets Rep Objective: To provide improved control over fixed asset accounting and management. primary prod 192 Expected Useful Life (years, mileage, cycles, etc.) M Him Y =Asset 193 Date of Expected Replacement M Y Infor Lawson Management ss't 194 Current Asset Value M Y Infor Lawson Asset Management 195 Anticipated Asset Value at Time of Replacement M Y Infor Lawson Asset Management 196 Ability for departments to create special reports including but not limited to: - N/A 197 Category M Y Infor Lawson Asset Management 198 Department name M Y Infor Lawson Asset Management 199 Location M Y Infor Lawson Asset Management 200 Asset Description M Y Infor Lawson Asset Management 201 Asset Number M Y Infor Lawson Asset Management 202 Historical Cost M Y Infor Lawson Asset Management 203 Serial Number M Y Infor Lawson Asset Management 204 Comment M Y Infor Lawson Asset Management 205 Ability to configure the system to provide GASB 34 reporting and related transactions. M y Infor Lawson Asset Management Ability to create a report listed by Fund - Department- Account - Tag Number, 206 including asset description, location, estimated life, cost, to -date depreciation, M Y Infor Lawson Asset Management and current year depreciation. Ability to create a recap report of summary detail listed by Fund - Department - 207 Account, rolled up to the major fund defined in the General Ledger fund roll -up M R Infor Lawson Business definitions. Intelligence Ability to create a Schedule of Assets, grouped by GASB function and /or 208 departments. The report can also be produced down to the division and /or cost M R Infor Lawson Business center level. Intelligence Ability to create a Transaction Register audit trail of all acquisitions, transfers, 209 changes, and retirements during a user- defined time period by asset type, M Y Infor Lawson Asset Management department, or purchase amount. Ability to create a New Acquisition Report showing all newly acquired fixed 210 assets which have not been entered into the Fixed Assets master #Ile system. M :Rt Infor Lawson Business (Requires Purchasing, A/P module interface). Intelligence Priority Availability N High M - Medium I L -Low 75 of Y - Yes �.R - ReportingTool T - Third Party 247 M - Modification I F - Future J N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Fixed Assets 4.9 - Fixed Assets -- Replace this text with the primary product names) which satisfy requirements. Nunn E, 60 tio`n Regtfir, rn; s5 s - Ability to create a Fixed Assets Detail and Summary maintained by department, 211 fund/ account, responsible person, property type, location, and their associated M R Infer Lawson Business cost or replacement value, and accumulated depreciation. Intelligence 212 Ability to create a report by category showing land, building, and right -of -way items on file for information purposes. M Y Infer Lawson Asset Management 213 Ability to create a Replacement Report listing all assets which should be Infor Lawson Business considered for replacement durin a user - defined eriod. L R Intelligence 214 Ability to print an Capital Project Expenditure Report which includes reporting from AR to show those assets that were coded towards a capital subprogram. M Y Infer Lawson Asset Management Ability to sort and print by the following fields using all six sort key 215 simultaneously, in any sequence and to be able to select any and all fixed asset Smart Office allows users to sort and filter fields to be printed: fund, department, cost center, location, asset class, asset M Y Infor Lawson Asset Management on any filed in the asset master. number, and funding source. 216 Ability to print an audit report based on user - defined criteria (e.g., deletions, additions, retirements, etc.). M Y Infor Lawson Asset Management 217 Ability to print a listing of all additions, retirements and transfer by fund, division, department for the: year end. M Y infer Lawson Asset Management Ability to print fixed assets by asset number including: department number, 218 description of asset, asset number, purchase date, depreciation method, life in R Infor Lawson Business months and years, original cost, accumulated depreciation, prior years reserved, M Intelligence depreciation for current month, depreciation YTD, and new total reserve. 219 Ability to print fixed assets monthly file maintenance that shows all activity to the asset master file during the month. M Y Infer Lawson Asset Management 220 Ability to report on asset costs and accommodate asset cost totals of $999,999,999,999.99 M Y Infor Lawson Asset Management Availability Pn_ orb Y - Yes I R - Reporting Tool I T - Third Party H- High I M - Medium I L - Low 76 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. Functionality is provided by proposed third party functionality (Lo,, third party is defined as a separate software vendor from the rima software vendor a proposal. p rY �• The pricing g of all third p rty products that provide this functionality MUST be included in the cost M Functionality is provided through customization to the application, Including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. Objective: To provide an automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately report Its financial affairs. 1 General Requirements 2 Ability to comply with financial accounting and reporting standards in One basis of accounting is defined for accordance with: Infor Lawson General Ledger budgetary basis. All other bases are defined in separate (edgers using Infor 3 GAAP (Generally Accepted Accounting Principles) H Y Infor Lawson Multi -Book Ledger Lawson Multi -book Ledg 4 GASB (Governmental Accounting Standards Board) statements H y Infor Lawson Multi -Book Ledger 5 CAFR (Comprehensive Annual Financial Reporting) requirements H Y Infor Lawson Multi -Book Ledger 6 International Public Sector Accounting Standards L Y Infor Lawson Multi -Book Ledger 7 Cash basis of accounting H Y Infor Lawson Multi -Book Ledger 8 Budget basis of accounting H Y Infor Lawson General Ledger 9 Modified accrual basis of accounting H Y Infor Lawson Multi -Book Ledger 10 Accrual basis of accounting H Y Infor Lawson Multi -Book Ledger 11 Ability to support a different basis of accounting for expenditures and revenues simultaneously, H y Infor Lawson Multi -Book Ledger Ability to produce trend reports, illustrating patterns and trends in GL records 12 over a user defined period of time and report on expenditures, revenues, L y Infor Lawson General Ledger, performance measurements, categories, dates and patterns reoccurring. Business Intelligence Ability to have the system allow multiple fiscal years to be open and have 13 transactions (including payables) processed against them simultaneously including the ability to have related reversin g entries automaticall y post to new H Y Infor Lawson General Ledger .year (i.e. AP, inter -fund journals, accruals, etc.). Ability to identify and separately account for, as a business -type activity, those activities within the general fund or other governmental funds that charge a fee 14 in which the historic pricing policies have recovered the cost of providing that H Y Infor Lawson General Ledger service, including capital costs, whether depreciation. or debt service (i.e. solid waste). 15 Drill down capabilities to other ERP modules (i.e. down to the AP invoice, down H y Using Infor Cawson Drill Around to the receipt, etc,) Infor Lawson General Ledger functionality Pri Availability H - High I M Medium I L- Low 77 of 247 - Yes I R - Reporting Tool I T - Third Party M - Modification I F- Future i N - Not Available City of Corpus Christi, Tx - Enterprise Resource Planning System Genera! Ledger Ledger . .. Objective. To provide an automated, integrated, in -house Genera! Ledger system that will improve the City's ability to manage and accurately report its financial affairs. Nutribe'r' A(l iceiuitenh Ability to perform a transaction wild card search on all fields displayed, including, 16 b but not limited to: transaction code, date, period, vendor /receipt number, M M Y Y I Infor Lawson Smart Office description, transaction number, amount, etc. 17 l lAbility to define a default set of posting codes. M M Y Y I Infor Lawson General Ledger 18 A Ability to define details including: fiscal year, posting periods, valid posting date ranges, etc. H H y y I Infor Lawson General Ledger 19 C Chart of Accounts All lengths can be accommodated. Mission Element could be tracked as an Attribute. • Entity: 4 digits, numeric . . • Summary Accounting Units: 15 characters, alpha - numeric (Fund)' + Posting Accounting Units: 15 characters, alpha- numeric (Org) Ability to accommodate, with a minimum of 25 digit chart format, put not limited • • Summary Accounts: 12 characters, alpha - to this format of 10 segments ( "chart fields "): n numeric Account - 6 digits • •. Detail Accounts: 6 digits, numeric. Fund - 4 -5 digits alphanumeric ( (Account) Org /Department - 5 digits • • Sub - Accounts: 4 digits, numeric 20 P Project - 7 digits alphanumeric H H Y Y N N/A W Within the Project Accounting module:. Activity - (if project) • • Activity Group : 15 digits, alpha - numeric Type or Subcategory - (if project) ( (Project) Asset Type (if project) a a Activity: 15 digits, alpha - numeric Mission Element - 8 digits alphanumeric • • Summary Account Category: 5 digits, Other user defined a alpha- numeric • Account Category: 5 digits, alpha- numeric Within the Asset Management module. • Asset Type: 10 digits, alpha - numeric Within all modules: User Defined Attributes: user definable digits,(con be used for Mission Element.or other user defined.) Although some number may need to 21 A Ability to maintain current Chart of Accounts, Hierarchy Index structure. H H Y Y I Infor Lawson General Ledger c change, the structure itself can be accommodate 22 A Ability to develop the chart of accounts in a segmented structure that will allow balancing of groups. H H Y Y I Infor Lawson General Ledger A master chart of accounts must be 23 A Ability to generate chart of accounts codes based on chart "segments" defined d defined. Each account can then be activted within the system. H H Y Y I Infor Lawson General Ledger o or inactived for each accounting unit /organizatianalcode. Prio Y - Yes I R - R_ eporting Tool I 'T, Third Party N - High M - Medium L- Low 78 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger 4.111 -General gbjective: Ledger To provide an automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately report its financial affairs. 24 Ability to modify and customize the chart of accounts structure to be specific to the organization. H y Infor Lawson General Ledger 25 Ability to establish rules to validate segments of the components of the Chart of Accounts. H Y Infor Lawson General Ledger 26 Ability to have chart of account segment numbers that are alphanumeric. H Y Infor Lawson General Ledger Chart of Account summary accounts can be alphanumeric while detail accounts must 27 Ability to expand chart of account segments at any point in time without re- be numeric. entering /re- converting entire chart. H y Infor Lawson General Ledger Ability to provide options for account roll -up capabilities and any level of the It is possible to create detail accounts that 28 chart of account segments; however, defining account roll -up levels is not H Y Infor Lawson General Ledger roll up into summary accounts. A detail required.. account must however have at least one 2 9 Ability to support sub -level chart of account codes (for departmental use) that M summary account. Sub accounts can be used for departmental roll up to standard account codes. y Infor Lawson General Ledger use. 30 Ability to maintain financial and programmatic coding within the chart of There is a primary rollup within theGL and accounts structure and allow programmatic hierarchical rollups. H Y Infor Lawson General Ledger also the ability to create groups for Ability to associate user logins with a department, or other segment within the alternative rollups. 31 chart, and only allows user access to edit transactions and balances related to that user's department as defined by the chart, However, all can view all M Y Infor Lawson System Foundation transactions. 32 Ability to associate an account type (fund, department, revenue, expense, asset, liability, etc.) with each account when defining the chart of accounts. H Y Infor Lawson General Ledger 33 Ability to support crosswalk from existing chart of accounts for data conversion purposes. H Y Infor Lawson General Ledger 34 Ability to support ail converted data to retain old chart of accounts numbering in a unused description field: H Y Infor Lawson Genera! Ledger 35 Ability for a user to inquire on an account segment ( "chart fields ") master file and have the system display the following data: N/A 36 37 Segment Number Segment Description H Y Infor Lawson General Ledger GL200 - Chart of Accounts Listing 38 Debit /Credit Normal Indicator H Y L Infor Lawson General Ledger GL200 - Chart of Accounts Listing 30 Ability to retain history on account segment combinations: Y Infor Lawson General Ledger N/A GL200 - Chart of Accounts Listin 40. Current Year Budget Amount (expenditures or revenue) H Y Infor Lawson General Ledger 41 Current monthly and Year -to -Date Amounts (expenditures or revenue) H Y Infor Lawson General Ledger 42 Current Year Budget Adjustments H Y Infor Lawson General Ledger 43 Balance Remaining (Adjusted Budget minus Year -to -Date) H Y Infor Lawson General Ledger 44 Amounts Encumbered H Y Infor Lawson General Ledger 45 Prior Year Monthly Totals H Y Infor Lawson General Ledger 45 Prior Year Final Budget Amount H Y Infor Lawson General Ledger 47 Prior Year Budget Amount H Y Infor Lawson General Ledger priority Availability H High M - Medium I L- Low 79 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger i - General Ledger Replace this text with the primary product name(5) which satisfy requirements. Objective: To provide an automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately report its financial affairs. hfuml ;er Applfea fo'ri #et t = 48 Month -to -Date Transaction Totals W Y Infor Lawson General Ledger 49 Year -to -Date Transaction Totals H Y Infor Lawson General Ledger 50 Account Balance H Y Infor Lawson General Ledger 51 Last Transaction Date H Y Infor Lawson General Ledger 52 Ability to support a multiple division and department organizational structure. H Y Infor Lawson General Ledger 53 Ability to search chart of accounts for inactive accounts with no history (by user L Infor Lawson Business Not a standard report but could be put defined time period) /budget to permit batch deletion/ inactivation. R Intelligence together with LBI 54 Ability to inactivate account number in mass by specifying any segment of the account number. H Y Infor Lawson General Ledger 55 Account Information 56 Ability to ease data entry by providing the user the capability to lookup account numbers. H Y Infor Lawson General Ledger 57 Ability to accommodate an unlimited number of accounts, with roll -up capability. H Y Infor Lawson General Ledger Individual transaction description within Journal Entry is limited to 30 alpha - numeric 58 Ability to accommodate up to a 180 - character transaction description. H N Infor Lawson General Ledger description. However 180 character descriptions or attachments can be added to Journal Entry 59 Ability to define master "account code shortcuts" (i.e. — abbreviated accounts) These codes are defined separately in each that cross - reference shortcut name to an account code. L Y Multiple subsystem (AR, AP, Cash, etc) Within GL you can define which accounts to 60 Ability to restrict departments access to only their own General Ledger account Infor Lawson System Foundation, associate or marry to an accounting unit. codes. L y Infor Lawson General Ledger With Infor Lawson Security you can further restrict users to only their own departments. 61 Ability to allow the user to use synonym /account names to inquire an accounts Within Infor Lawson Smart Office you can (user specific names that relate to specific account codes). L y Infor Lawson General Ledger serch for acocunt code based on part of the . description Ability to maintain a self balancing set of accounts for each fund including assets, 62 liabilities, fund balance, budgetary accounting, expenditures and revenues H Y Infor Lawson General Ledger including the ability to automatically close to fund balance to open the new year. 63 Ability to use account roll -up de definitions with system provided financial reporting Assumption is that different roll up tools, H Y Infor Lawson General Ledger definitions (groups) would be created for different re orting requir e ment s. 64 Ability to restrict expenditure adjustments that cause account balances to go into a deficit. L y Infor Lawson General Ledger 65 Ability to maintain balances on -line for each accounting subdivision such as account, fund, department, account group or e, cost center. H Y Infor Lawson General Ledger 66 Ability to capture, track, and report non - dollar statistical performance such as labor hours, units processed, etc., based on account code: M Y Infor Lawson General Ledger Avallability Priprjty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 80 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger 4.14 -General Objective: Ledger To provide on automated, integrated, in -house General Ledger system that will improve the City's ability to manage Replace this text and accurately with the primary product requirements. report its financial affairs. 6 7 Ability to inquiry on an account's current balance and historical balances without exiting a screen. M R Infor Lawson General Ledger 68 Ledgers 69 Ability to provide sub- ledger.functions for tracking programmatic activity that does not affect financial reporting. H Y Infor Lawson General Ledger Ability to maintain control account balances from subsidiary ledgers for revenue, 70 expenditures (CY, Prior Year), encumbrances (CY, Prior Year), appropriation (CY, H Y Infor Lawson General Ledger Prior Year). 71 Fund Information 72 Ability to accommodate fund /encumbrance -based accounting. H Y Infor Lawson General Ledger 73 Ability to summarize and have a hierarchy for funds. H Y Infor Lawson General Ledger 74- Ability to.consolidate individual fund groupings into columns on financial report. H Y Infor Lawson General Ledger 75 . Ability to reverse encumbrances in the period when they were established. H Y Infor Lawson General Ledger 76 Ability to maintain different levels of security for viewing vs. editing data. H Y Infor Lawson System Foundation 77 Ability to add new funds into the appropriate location in the fund hierarchy. H Y Infor Lawson General Ledger 78 Ability to map the fund hierarchy to the trial balance. H Y Infor Lawson General Ledger 79 Ability to roll -up / consolidate funds within the structure / Index. H Y Infor Lawson General Ledger . 80 Ability for departments to access ONLY department specific information (raw data sets) for individualized reporting. L Y Infor Lawson System Foundation 81 Allocations 8 2 Ability for automatic allocations between specific ledgers /accounts /funds /departments (or account groups) as defined by the user. H Y Infor Lawson General Ledger 83 Ability for journal entry functionality to provide assistance in performing allocations, by a percentage or based on a separate allocation table. M Y Infor Lawson General Ledger 84 Ability to allow investment allocation to specified G/L accounts (interest revenue distribution; interest cash distribution and fair value investment adjustments). M Y Infor Lawson General Ledger Ability to calculate interest allocations across funds based on monthly fund 85 balances. Also; provides the appropriate reporting of the interest allocation and M T SymPro Investments provides for comparative reporting of interest allocations across funds by month. 86 Ability to override transaction validation rules based on authorized approval Depends upon the type ofvalldation error. levels. H Y Infor Lawson General Ledger For example, an account that does not exist just be added before it can be used. 87 Ability to accommodate grants and bond proceeds that span multiple fiscal years. H Y Infor Lawson Grant Management 88 Ability to allocate accrued charges to a department. M Y Infor Lawson General Ledger Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M Medium I L - Low 81 of 247 M - Modification I F - ruture I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger gffijj��Lel 6CU .. ...- . . Replace this text with the primary product name(s) which satisfy requirements, .1 . Objective: To provide on automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately report its financial affairs. Nurt W' i4ppllei ibn Req`i�ire v',_ Ability to allocate certain expenditures of one fund and department to another 89 (or several) fund(s) and department(s) using an expenditure reimbursement account (offset account) to avoid double counting expenditures for the entity as M Y Infor Lawson General Ledger a whole. 90 Transaction Processing 91 Ability to import General Ledger transactions from external data sources with validation rules. H Y Infor Lawson General Ledger 92 Ability for security to have individual levels of authorization. H Y Infor Lawson General Ledger 93 Ability to either have transaction posting require authorization or be automatic Infor Lawson System Foundation, based on user security. M Y Infor Lawson Process Automation 94 Ability to allow for transaction / batch approval prior to posting the transaction. H Y Infor Lawson General Ledger 95 Ability to restrict users from posting transactions to inactivated accounts. H y Infor Lawson General Ledger . 96 Ability to retain all transactions for an unlimited number of periods on -line, H Y Infor Lawson General Ledger 97 Ability to archive all transactions, H Y Infor Lawson General. Ledger 98 Ability to identify the sub - ledger source from which a transaction comes, H Y Infor Lawson General Ledger 59 Ability to enter transactions and inquire of data in an on -line, interactive mode; provides an audit trail of each transaction. H Y Infor Lawson General Ledger 100 Ability to allow one -sided transactions to only authorized users in order to H System will not accept out of balance correct out of balance situations. N Infor Lawson General Ledger transactions. 101 Ability to attach files / images / documents to a transaction within the system. H Y Infor Lawson General Ledger 102 Ability to use transaction workflows within the system. H Y Infor Lawson Process Automation 103 Inter -Fund Accounting 104 Ability for transfers between funds to automatically affect cash. H Y Infor Lawson General Ledger 105 Ability to perform inter -fund transfers. H Y Infor Lawson General Ledger Ability to use due to / from accounts for inter -fund transfers posted to the prior 106 year and have those transfers affect cash in the current year (with automatic due L Y Infor Lawson General Ledger to/ from and cash reversal). 107 Ability to identify inter -fund transactions and balances between governmental activities. L y Infor Lawson General Ledger Ability to flag inter -fund entries for review and reconciliation of inter -fund 108 receivables and payables. System has the ability to automatically generate the L Y Infor Lawson General Ledger required inter -fund transactions based on fund relationship definitions. 109 Edits /Validations 110 Ability to add validation rules defined by the City. H Y Infor Lawson General Ledger 111 Ability to apply all established validation rules during the posting rocess. H Y Infor Lawson General Ledger Ability to apply all established validation rules during the data entry process, 112 giving the user a warning but allowing them to save the transaction —for further H Y Infor Lawson General Ledger review and edit / approval. Ava a_- blllty Pry ntv Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 82 of 247 M - Modification I F - Future ( N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System GenerolLedger product Replace this text with the primary Objective: To provide an automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately report its financial affairs. 113 Ability for an authorized user to optionally override any transactions that do not meet validation edit rules. H Y Infor Lawson General Ledger 114 Ability to maintain module specific validation edit rules. H Y Infor Lawson General Ledger For example valid date ranges can be different for AP than for AR 115 Joumaling 116 Ability to process automated and manual journal entries. H Y Infor Lawson General Ledger 117 Ability to establish unique journal entry numbering schemes specific to a H Y Use of journal books would support this department, separate from the main journal entry numbering scheme. Infor Lawson General Ledger feature. 118 Ability to establish, save and use journal entry templates that will allow users to easily create new journal entries using pre -saved journal entry details. H Y Info r Lawson General Ledger 119 Ability to setup and use recurring journal entries. H Y Infor Lawson General Ledger 120 Ability to have journal entry approval functionality include rejection abilities, comment abilities and re- routing to originator for correction. M Y Infor Lawson Process Automation Ability to maintain Disaster Tracking Information through quick setup of chart of 121 accounts codes and by adding additional fields to journal transactions (quantities H Y Infor Lawson Strategic Ledger of materials, material types, equipment rates, equipment types). 122 Ability to record recurring accruals and the related reversing journal entries in the next period or next year. M Y Infor Lawson General Ledger 123 Ability to warn the user atjournal entry transaction entry if a cash valance creates a negative balance: L N Infor Lawson General Ledger 124 Ability to specify account subtotals and totals; computer automatically performs Users can define total debits for a journal totals. . H N Infor Lawson General Ledger entry for editing purposes. System automaticafl calculates totals. 125 Ability to automatically reverse adjusting journal entries. H y Infor Lawson General Ledger 126 Ability to automatically copy journal entries. H Y Infor Lawson General Ledger 127 Ability to provide Journal Entry transactions in the General Ledger with multiple Journal entries can have descriptions on the individual transactions and unlimited description fields to allow users to enter descriptive Information. H Y Infor Lawson General Ledger comments or attachments on the journal Ability to allow entries to unlimited accounts with one journal entry (one credit entry. 128 and multiple debits, multiple debits and multiple credits, etc.) with validation of H Y Infor Lawson General Ledger all transactions being in balance. 129 Ability to guarantee that all entries are in balance before updating master fries - in balance on a fund -by -fund basis. H Y Infor Lawson General Ledger 130 Ability to open and adjust prior periods (based on user security level) and provide the appropriate audit trail. H y Infor Lawson General Ledger 131 Ability to automatically generate an appropriation entry related to and based on M This would require a Process Workflow to a journal or receipt affecting fund cash. Y Infor Lawson Process Automation automatically generate the FB40 record. 132 Ability to submit journal entries on hold for later review and release based on authorized security (using workflows). M Y Infor Lawson General Ledger Priority Availability Y - Yes i R - Reporting Tool I T - Third Party H - High i M - Medium I L - Low 83 of 247 M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger Le objective To provide an automated, Integrated, in -house General Ledger system that will improve Replace this text the City's ability to manage and accurately with the primary p r od uct report its financia!affairs. Nuritber' (4p�lica idn��e'�1fe . , All entries affect the general ledger. Reclassifications are accomplished either 133 Ability to make memo entries that do not affect the GL but allow for necessary by using a journal entry to debit one reclassifications for financial reporting. H Infor Lawson General Ledger account and credit another in the proper classification or by moving an account from one classification to another, which will move all entries associated with that 134 Posting account automatically, 135 Ability to enter, calculate and post account balances in excess of $1 billion. H Y Infor Lawson General Ledger 136 Ability to allow posting of entries only when debits equal credits. H Y Infor Lawson General Ledger 137 Ability to post journal entries in batches. H Y Infor Lawson General Ledger 138 Ability to provide for error identification and correction before actual posting occurs (on -line and /or by report). H Y Infor Lawson General Ledger 139 Financial Audit Trail 140 Ability to track status changes (e.g., pending, posted, undone). M Y Infor Lawson General Ledger 141 Ability to track workflow components (e.g., status in queues, approver and other steps in the process). L y Infor Lawson Process Automation 142 Ability to drill down into fund /department /account for transaction detail. H Y Infor Lawson General Ledger 143 Period End Processing 144 Ability to perform closes at monthly, quarterly, or annual periods. H Y Infor Lawson General Ledger 145 Ability to maintain detail on prior year activity. H Y Infor Lawson General Ledger 146 Ability to archive "prior year history" at close of year, to a separate archive database. M y Infor Lawson General Ledger Ability to roll forward unexpended prior year (PY) encumbrances to begin the The same accounts numbers are used but 147 current year. These amounts should remain in the same division but be identified H Y Infor Lawson General Ledger the prior year amounts are shown as prior in a separate PY category with separate PY accounts within the CY. year for budgetary reporting; and current 148 Ability to move specified balance sheet accounts, unexpended available balances year for GAAP reporting and unexpended encumbrances over to a new year. H y Infor Lawson General Ledger Ability to roll specified balance sheet accounts to user specified destination accounts in conjunction with the year end closing process (e.g. current taxes 149 receivable accounts roll to a delinquent taxes receivable account in the L Y Infor Lawson General Ledger An allocation can be used to accomplish subsequent year, fund equity accounts are combined and rolled to a beginning this. fund balance). 150 Ability to suppress roll forward of account balances, appropriations and encumbrances at fund level, department level and /or the grant level. L y Infor Lawson General Ledger 151 Ability to integrate with a budget system or upload /download data to load beginning of year adopted budgets for multiple funds and accounts. H y Infor Lawson General Ledger 152 Ability to start processing against any period in the new fiscal year prior to dose of last fiscal year. Retroactive transactions are allowed. H y Infor Lawson General Ledger Priority Availability H - High I M - Medium I L - Low 84 of 247 Y -Yes I R- ReportingTool I T -Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger 4.11 - General Ledger Replace this Objective: To provide on automated, integrated, in -house General Ledger system that will Improve the City's ability to manage text with the primary p roduct and accurately report its financial affairs. 153 Ability to provide year -end closing procedures that close -out revenues and expenditures /expenses, and carry forward the appropriate balances. H Y Infor Lawson General Ledger When doing a year end close there are Ability to set rules by fund type for year -end closing procedures that close -out options for dosing specific entities like a 154 revenues and expenditures /expenses, and carry forward the appropriate H Y Infor Lawson General Ledger Fund and how balances. commitments /encumbrances will roll forward and if budget rolls till the new year 155 Integration Or stays in the current year. 156 Ability for the General. Ledger module to provide a software integration environment where other applications can be interfaced into the GL. H Y Infor Lawson General Ledger 157 Ability to review and edit transactions from other application modules prior to posting to the. General Ledger, H Y Infor Lawson General Ledger 158 Ability to track posting status of other ERP application modules. H Y Infor Lawson General Ledger Can check valid open date ranges in GL Ability to maintain the budget as compared to actual reporting, by fund, account, 759 cost center, division and department (i.e. any segment) within the General H Y Infor Lawson General Ledger Ledger module, regardless of whether the Budget module is implemented. Ability to enter and maintain the original budget, supplemental budgets and There can be multiple budgets maintained 160 budget transfers into the General Ledger module, regardless of whether the H Y Infor Lawson General Ledger within the GL however only one can be Budget module is implemented. active. 161 Ability to setup in budget and use actual non - financial workload indicators. M Y Infor Lawson General Ledger 162 Ability to define budget transfer approvals by account segments (i.e. certain inter ^ de departmental transfers for rants only need departmental approval). p g Y p M Y Infor Eawson Process Automation 163 Ability to maintain unique security on payroll data elements in the General Ledger. H Y System Foundation Ability for timesheet capture to include additional field level tracking to identify 164 usage / quantity and have a rate structure identified that could be used for cost M Y Infor Lawson Project Accounting allocation (i.e. FEMA equipment rates). 165 Ability to set up a disaster project to record a series of activities against, including distribution of time and labor costs, materials and equipment usage. M Y Infor Lawson Project Accounting 166 Reporting and On -Line Inquiry 16 7 Ability to provide a financial system report writer that allows for custom report configurations to be saved for future use. H Y Infor Lawson General Ledger 168 Ability for report writer to save a library of pre - defined report templates in an organized fashion. H Y Infor Lawson General Ledger 169 Ability to provide user security that defines which users have access to pre - defined report templates in the report writer library. L Y Infor Lawson System Foundation 170 Ability to define and execute scheduled reporting. I H Y Infor Lawson General Ledger 171 Ability to provide dashboard tools to allow the City to define / report on key metrics of financial information, specific to the various department heads. H R Infor Lawson General Ledger Priori Availability H -High I M -Medium L -Low 85 of 247 Y - Yes I R - ReportingTool I T - Third Party M -Modification I F - Future I N -Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger A 10 pr Replace this text with the primary Objective To provide an automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately report its financial affairs. Numkiers Al1ionleglfirFi1G5 Ability of the system to provide revenue inquiry screen that allow access to 172 budget to actual inquiry for each fund —with the ability to drill into other H Y Infor Lawson General Ledger segments of the chart. Ability of the system to provide expenditure inquiry screen that allow access to 173 budget to actual inquiry for each fund—with the ability to drill into other H Y Infor Lawson General Ledger segments of the chart. Ability to inquire / drill -down / drill- around in the system to inquire on all activity 174 for any (or multiple) segment (s) of the chart —then further inquire on the H Y Infor Lawson General Ledger related transactions. 175 Ability to report financial information using budget basis; modified and /or full accrual basis of accounting. H Y Infor Lawson Multi -Book Ledger 176 Ability to support cross - department and cross -fund account analysis. H Y Infor Lawson General Ledger 177 Ability to allow the departments to produce monthly financial reports available via on -line queries. H Y Infor Lawson General Ledger 178 Ability to generate a report on- demand that indicates those accounts with a Infor Lawson Business deficit balance. H R Intelligence 179 Ability to summarize General Ledger reports at the department / division level. H Y Infor Lawson General Ledger 180 Ability to prepare preliminary financial statements before period close. H Y Infor Lawson General Ledger 181 Ability to view and print all detail regardless if the period is closed or not. H Y Infor Lawson General Ledger 182 Ability to summarize across departments for defined activities. H Y Infor Lawson General Ledger 183 Ability to drill -down into an account listing report to view the detailed transactions associated with that account. H y Infor Lawson General Ledger 184 Ability to allow for departments to view revenue and expenditure activity against their accounts at any time. H Y Infor Lawson General Ledger 185 Ability to allow for departments to view detailed transaction activity associated with each expenditure account. H Y Infor Lawson General Ledger 186 Ability to run Historical General Ledger reporting across fiscal and calendar years. H Y Infor Lawson General Ledger 187 Ability to produce reports using different sort sequences (i.e., costcenter, etc.). H Y Infor Lawson General Ledger 188 Ability to report from multiple years on the same report. H Y Infor Lawson General Ledger 189 Ability to perform online inquiries for interim and year end reporting. H Y Infor Lawson General Ledger 190 Ability for departments to easily access reports and inquiry. H Y Infor Lawson General Ledger 191 Ability to inquire and report (detail or summary) atany level within the hierarchy. H Y Infor Lawson General Ledger 192 Ability to export data from report writer to M5 Excel and from system reports to M5 Excel at any segment level. H Y Infor Lawson General Ledger 193 Ability to define major governmental functions and have the report writer utilize these structures. H Y Infor Lawson General Ledger 194 Ability to input and track a rate usage schedule (payroll and equipment) (i.e. standard FEMA reimbursement). M Y Infor Lawson General Ledger Avail bility Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - low 86 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger 4-111'- General Ledger Replace this Objective:. To provide an automated, integrated, in -house General Ledger system that will improve the City's text ability to manage and accurately with the primary product report its financial affairs. req uirements. 195 Ability to track payroll and equipment detail on a daily basis (i.e. standard FEMA reimbursement). M Y Infor Lawson General Ledger 196 Ability to track non - financial performance Indicators. H Y Infor Lawson General Ledger 197 Ability to display an Audit Trail, which lists all transactions by account regardless of whether the account is active or inactive. H Y Infor Lawson General Ledger Ability to calculate and present amount expended for each account and compare 198 with annual budget including encumbrances (Available both on screen and via H Y Infor Lawson General Ledger reporting). 199 Ability to allow user to select certain information from the General Ledger to prepare special one -time or recurrins financial analysis: H Y Infor Lawson General Ledger Ability to inquire on specific account balances and view transactions on a daily, 200 weekly, monthly, quarterly, or yearly basis (current and prior periods) or as user H Y Infor Lawson General Ledger defined range. Ability to display "Available balance" of account included when account detail is 201 viewed (posted activity, un- pasted activity and encumbered activity are M Y Infor Lawson General Ledger included). 202 Ability to separately report on all fund types (including governmental funds, proprietary funds and fiduciary funds). H Y Infor Lawson General Ledger 243 p this report Ability to include all capital assets in the Statement of Net Assets re ( Infor Lawson Business As part of CAFR reporting this would includes infrastructure like streets, bridges, etc. ). H R Intelligence combine information from other 204 Ability to print or screen review transactions by transaction type / sub - module subsystems. (i.e., payroll, budget, receipts, disbursements, etc.) and by fund. H Y Infor Lawson General Ledger 245 Ability to allow departments to generate comparative expense /revenue history for each account. H Y Infor Lawson General Ledger 206 Ability to create a Cash Flow Report (by fund and /or for all funds in total). H R Infor Lawson Business 207 Ability to create a Cumulative GL Balance. H Y Intelligence Infor Lawson General Ledger 208 Ability to create a Daily Balancing Report. H Y Infor Lawson General Ledger 209 Ability to create a Detailed Expenditure Report (expenditure status). H Y Infor Lawson General Ledger 210 Ability to create a Disbursement List. H Y Infor Lawson Cash Management 211 Ability to create a Receipt.Llstings. H Y Infor Lawson Cash Management 212 Ability to create a Revenue Detail Report H R Infor Lawson Business 213 Ability to create a Revenue Summary. H Y Intelligence Infor Lawson General Ledger 214 Ability to create an Account Analysis Detail. H Y Infor Lawson General Ledger 215 Ability to create an Accrued Salaries Report. H Y Infor Lawson Payroll 216 Ability to create an ACH Daily Report. H Y Infor Lawson Cash Management 217 Ability to create an Appropriation Exceeded Report. H R Infor Lawson Business 218 Abiiityto create an Appropriation Status Report, I H Y Intelligence Infor Lawson General Ledger 219 Ability to create an Expenditure Summary. H Y Infor Lawson General Ledger Priority ority Availability H - High M - Medium I L- Low 87 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, Tx - Enterprise Resource Planning System General Ledger p r o duct :4.16 - General Ledger Replace this text with the primary Objective. To provide an automated, integrated, in -house General Ledger systvm thnt will ;mnrnua the rh,A rn mrtn, ,,.,,4 . .....ai,. re..., 77 7..,, 73-1, rr — Nurri'tie !1p{i'llca`tiAn Re(t3Re' e 220 Ability to create a Revenue and Expense by Department Report. H Y Infor Lawson General Ledger 221 Ability to create a General Ledger -Ledger Activity Report. H Y Infor Lawson General Ledger 222 Ability to create an AP Detail by Fund (detail report of outstanding vouchers). H Y Infor Lawson Accounts Payable 223 Ability to create an Outstanding Encumbrances Report. H Y Infor Lawson General Ledger 224 Ability to create an Out Of Balance Report. P H N Infor Lawson General Ledger Unclear on this requirement; system will not allow out of balance entries. 225 Ability to create a Expense Summary by Expense Category for Selected Funds. H Y Infor Lawson General Ledger 226 Ability to create all required reports for Production of the CAFR. H R Infor Lawson Business Intelligence 227 Ability to create a Expense Summary by Expense Category for the CAFR. H R Infor Lawson Business intelligence 228 Ability to perform Single Audit Reporting. H R Infor Lawson Business Intelligence Many different FEMA reports exist; some 229 Ability to create FEMA Reports. H R Infor Lawson Business contain data that would not be stored in Intelligence ERP. if the data is in the ERP system, Business Intelligence reporting tools can be Ability to create an Overhead Rate Report, showing a rate that can be used for used to produce a report. 230 charge backs, grants, etc. Rate is based on expenditures by department, location H Y Infor Lawson Project Accounting and /or service category. 231 Ability to create an unencumbered Resources Report showing all Infor Lawson Business unencumbered amounts within a given fund at a given point in time. H R Intelligence 232 Ability to generate a Journal Entry Listing that shows all journal entries input to the system by transaction type, user, date or period. H Y Infor Lawson General Ledger 233 Ability to provide comparative financial information, Including comparisons of current expenditure or revenue information at any segment level with: - N/A 234 The same period last year H Y Infor Lawson General Ledger 235 YTD last year H Y Infor Lawson General Ledger 236 Previous year ending balance (related to expenditures and encumbrances) or (revenues) H Y Infor Lawson General Ledger 237 Previous operating budget (expenditure or revenue) H Y Infor Lawson General Ledger Ability to generate a Monthly Fund Cash Summary Report that includes the 238 following information for each fund and is sorted by fund number with summary N/A totals for each fund: 239 Fund number H R Infor Lawson Business Intelligence 240 Fund description H R Infor Lawson Business Intelligence 241 Beginning fund balance H R Infor Lawson Business intelligence Avallabilitv Pn tx Y - Yes I R - Reporting Tnoi I T - .Third Party H- High I M - Medium I L- Low 88 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger 4.11 - General Ledger Replace this text Objecfive: To provide an automated, integrated, in -house General Ledger system that will improve the City's ability to manage and accurately with the primary product name(s) report its financial affairs. which satisfy requirements. 242 Receipts month -to -date H R Infor Lawson Business Intelligence 243 Expenses month -to -date H R Infor Lawson Business Intelligence 244 Receipts year -to -date H R Infor Lawson Business Intelligence 245 Expenses year -to -date H R Infor Lawson Business Intelligence 246 Ending fund balance H R Infor Lawson Business Ability to provide reports that can be run or accessed online (based on the Intelligence 247 current ERP data) anytime, regardless whether period has been closed, required - Y Infor Lawson General Ledger to support the General Ledger functions, such as: Trial Balance, by fund and fund rollup (detail and summary); by account, 248 Description field should display full description for fund and account. Total H Y Infor Lawson General Ledger should be generated for total assets and total liabilities & fund balance. General Ledger Report by fund (cumulative detail and summary, displaying beginning balance, debits column, credits column, and ending balance with total. by month, by account, by fund), Description field should display full 249 description for fund and account, showing all accounts with activity, H Y Infor Lawson General Ledger regardless of ending balance. individual posting should include, but not be limited to posting date, transaction number, transaction type code and description. Revenue Detail Report by fund (cumulative detail and summary, displaying budgeted revenue column, actual revenue credits and debits column, and over /under budget column. Report to display by fund, department and 250 division, the total by month, by revenue account, by revenue class, by fund), Infor Lawson Business Description field should display full description for fund and account, H R Intelligence showing all accounts with activity, regardless of ending balance. Individual posting should include, but not be limited to posting date, transaction number, transaction type code and description. Revenue Summary Report by fund and fund rollup, summary level, displaying budgeted revenue column, actual revenue current period column, actual revenue YTD column, over /under budget column, percentage of 251 budget received column. Report to display by fund, by revenue account and H Y Infor Lawson General Ledger by revenue class, with total by fund. Description field should display full description for fund, account and class, showing all accounts with activity, regardless of ending balance. Avall abilllt Pr iorit y Y - Yes I R - ReportingTool T - Third Party H - High I M - Medium L - Low 89 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General Ledger IQ in - rpn pra IOr4 Objective. Re pro To provide an automated, integrated, in -house Genera! Ledger system that will improve the City's ability to manage and accurately report its financial affairs. Numtief ', f p'jlli taicirsii r: tiirer�e(is Expenditure Detail Report by fund (cumulative detail and summary, displaying appropriation column, expenditure column, encumbrance column, and unencumbered available balance column. Detail expenditures by fund, department, division, category and account. Total by month, by account, by category and by fund, to include a total for currentyear budget 252 activity by division and total for current year payments against prior year H Infor Lawson Business R encumbrances rolled forward by division. Department and fund totals Intelligence should be by current year and prior year.), Description field should display full description for fund and account, showing all accounts with activity, regardless of ending balance. Individual posting should include, but not be limited to posting date, transaction number, transaction type code and description. Appropriation Status Report by fund (summary level, displaying appropriation column, expenditure column, encumbrance column, unencumbered available balance column, pre - encumbrance columns for pre encumbrance and remaining available balance. Summary level expenditures by fund, department, division, category and account. Total by account, by 253 category and by fund, to include a total for current year budget activity by H R Infor Lawson Business division and total for current year payments against prior year Intelligence encumbrances rolled forward by division. Department and fund totals should be by current year and prior year.) Description field should display full description for fund and account, showing all accounts with activityi regardless of ending balance, Revenue Status Report by fund, by division, by department at summary level, displaying budgeted revenue column, actual revenue current period column, actual revenue YTD column, over /under budget column, percentage 254 of budget received column. Report to display by fund, by revenue account H R Infor Lawson Business and by revenue class, with total by division, by department and by fund. Intelligence Description field should display full description for fund, account and class, showing all accounts with activity, regardless of ending balance. 255 Chart of Accounts, to include all chart segments, both active and inactive, Infor Lawson General Ledger, financial and programmatic. H Y Project Accounting Balance Sheet (preliminary and final) with ability to consolidate (rollup) 256 "like" accounts (i.e. - by account type) and should automatically calculate a H Y Infor Lawson General Ledger new fund balance 257 Comparative Balance Sheet H Y Infor Lawson General Ledger 258 Statement of Revenues, Expenditures, and Changes in Fund Balance H y Infor Lawson General Ledger 259 Statement of Cash Flows H R Reportin 260 Statement of Cash Balance /Transaction Summary M R Reporting 261 Inactive Account Listing (user - defined timeframe). L R lReporting 262 Variance Reports (prior year to current year, budget to actual) H Y I Infor Lawson General Ledger Ava ability Pri y Y - Yes ) R - Reporting Tool ( T - Third Party N -High (M - Medium F L -Law 90 of 247 M - Modification I F - Future I N - Not Available Availability Priori y Y - Yes I R - Reporting tool T - Third Party H - High M - Medium L- Low 91 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi; TX - Enterprise Resource Planning System General Ledger 4.11 - Human Resources Replace this text with the . Objective; primary product name(s) which satisfy requiremen ts. To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and BenefiitAdministrotion services, and to improve internal control of department personnel costs through improved labor distribution reporting. . iix e MM I NEEMEMBEENWA 1 General Integration MEMO 2 Ability to perform both payroll and personnel functions from a single database with automatic update of information in both systems from a single transaction. H Y Infor HR /Payroll 3 Ability to integrate to the Work Order Management system for skills and competency training measures. H Y Infor Talent Management 4 Ability to integrate position request with Budget module for development of Infor Personnel Administration personnel budget. H Y and Budget 5 Ability for the position requisition function to Integrate to the Payroll and Human Resources functions to create a position upon approval of the requisition. H Y Infor HR and Payroll System allows for attachment of electronic documents (documents, Infor delivers the ability for attachments to ti spreadsheets, images, PDF's, emails saved to HTML, etc.) to employee record H Y Infor HR most farms. MHC, an Infor partner, offers Image Express, an imaging soltu!on which System natively integrates to the City's office productivity suite for mail merge of is included in this proposal. letters H Y Infor HR 8 Ability to integrate with Accounts Payable to automatically process payments to insurance /benefits providers. H Y Infor Payroll and Infor AP Ability to integrate the Payroll / Human Resources modules to track Workers' 9 Compensation claim activity, including date of loss, injury type, WC -1, L Y Infor Payroll and HR restrictions, appointments, notes, etc. 10 Ability to tie certain job characteristics to a position. H I Y Infor HR 11 Position Control, Classificatlon & Tracking 12 Abili to have unique identifier for each position H Y Infor HR 13 Ability to handle several types of position classifications, including part time, full, temp part/ full time, seasonal, elected, other H Y Infor HR, Payroll 14 Ability to create, view, inquire and report on online Position Summaries. I H Y Infor HR Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 92 of z47 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Prio rity Availability Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium I I -Low 93 of 247 M - Modification I F- Future i N - Not Available r%es Replace this text with the Objective: To provide on automated system to improve management of online employee records and facilitate primary product the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. 15 Ability to perform online Position Summary approvals. M Y Infor HR, ProcessFlow 16 Ability to maintain history of creations, promotions, changes and abollshments - to coding, title, pay range assignments, definitions, minimum qualifications. H Y Infor HR, Payroll 17 Ability to associate an employee with a position or multiple positions H Y Infor HR 18 Ability to have history of a position's changes by cost center reclassifications. H Y Infor HR 1 9 Ability to have ad hoc reports by establishment, transfer or reclassification of position. H Y Infor HR and Reporting Tools 20 Ability to calculate and monitor employee turnover rates by job classification, department; and other user - defined criteria. H Y Infor HR,Reporting 21 Ability to create Head Count Reports. H Y Infor HR,Re orting 22 Abilityto maintain Job. Classifications H Y N/A 23. Ability to maintain Job Classification history H Y N/A 24 Ability to maintain Position Control history H Y N/A 25 Position Requisition 26 Ability to manage workforce planning by development of future positions and association of class and camp structures for financial forecasting. H Y Infor HR, Budgeting 27 Ability to create and track position requisitions, including position requisition status. H Y Infor HR, Talent Acquisition 28 Ability to develop and implement workflow approval cycles for positions requisitions. H Y Infor HR, Talent Acquisition 29 Ability to track length of time (by date) positions have been vacant. H Y Infor HR, Talent Acquisition 30 Ability to track and capture all position requisition activities, status and progress. H Y Infor HR, Talent Acquisition 31 Recruiting 32 Ability to track position advertising approaches used per open position (e.g. Facebook, Monster, newspaper, etc.) H Y Infor HR, Talent Acquisition 33 Ability to track advertising costs for Recruitment per position. M Y Infor HR, Talent Acquisition 34 Ability to track recruitment plan tasks and notes of all activities. M y Infor Hit, Talent Acquisition Ability to centralize recruitment /examination plan (maintain the entire history of 35 recruitment and exam plans within one central repository (i.e. job H Y Infor HR, Talent Acquisition applicants, hurdles, written /oral exam questions, advertisements, notes, etc.). 36 Applicant Tracking 37 Position Advertisement 38 Ability to create, post and print job announcements. H Y Infor HR, Talent Acquisition 39 Standard system functionality provides ability to post job specification to the City's website. H Y Infor HR, Talent Acquisition 40 Ability for announcements to auto - expire after their closing date and automatically be removed from the website. H Y Infor HR, Talent Acquisition 41 Applicant Data Collection and Tracking Prio rity Availability Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium I I -Low 93 of 247 M - Modification I F- Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs throuah imnrnuad lrrhnr dictrihirHnn rannrtinn Nu i'lfer Appli tlo l�44h " 1 42 Ability for applicant to create their own profile in a web based online position posting /application system, for open positions. H Y Infor HR, Talent Acquisition 43 Ability to accept applications for volunteer and other non -paid positions. L Y Infor HR, Talent Acquisition 44 Ability for the City to configure data entry screens. H Y Infor HR, Talent Acquisition 45 Ability to allow an applicant to create their own profile online and provide security such that the applicant can view and modify only their data. H Y Infor HR, Talent Acquisition 46 Ability to allow applicants to apply online for open positions by Ming out online application and attaching additional electronic documents. M Y Infor HR, Talent Acquisition 47 Ability to enter applicants including referral source, date, position applied for, contact info, rehire, test results, certifications, etc. H Y Infor HR, Talent Acquisition 48 Ability for the applicant to respond to job specific questions developed from each vacancy in a job - specific questionnaire. H Y Infor HR, Talent Acquisition Ability for the applicant to complete an online application and later retrieve the 49 application for viewing, modification or conversion to applications for another H Y Infor HR, Talent Acquisition position. Ability to send an automatic notification to the applicant acknowledging receipt 50 of an application both on the screen and by email. If the applicant does not have an email address, the system must have the ability to mail merge and print a H Y Infor HR, Talent Acquisition hard copy. 51 Ability to track applicant skills. H Y Infor HR, Talent Acquisition 52 Ability to track military /veteran status and discharge (DD214). H Y Infor HR, Talent Acquisition 53 Ability to ask applicant question to automatically filter out employees who do not meet minimum qualifications. H Y Infor HR, Talent Acquisition 54 Ability for the applicant to submit an application even if there is not a specific vacancy. H Y Infor HR, Talent Acquisition 55 Testing 56 Ability to create a database of questions. H Y Infor HR, Talent Acquistion 57 Ability to track resuits of employment drug testing and background check (for internal and external candidates). H y Infor HR, Talent Acquistion 58 Ability to allow each vacancy announcement to include a set of questions that will be generated using a database maintained in the system. H Y Infor WR, TalentACquistion 59 Ability to perform multiple levels of applicant testing and allow for applicant lookup of test results completed H Y Infor HR, Talent Acquistion 60 Applicant Hiring Decision support 61 Ability to track applicant reference and reference checking results. H Y Infor HR and Talent Acquisition 62 Ability to match applications to positions. H Y Infor HR and Talent Acquisition 63 Ability to allow multiple hurdles scoring of applicants such as on minimum qualifications plus desirables (such as for Police and Fire). H Y Infor MR and Talent Acquisition 64 Ability to score, rank and refer applicants. H Y linfor HR and Talent Acquisition 65 Ability to refer certified applicants electronically (refer certified candidates Including scanned hardcopy materials to hiring managers online). H Y Infor HR and Talent Acquis Avail Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 94 of 247 M - Modification i F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of deportment personnel costs through improved labor distribution reporting. �;iilu; b 66 Hiring Measurement and Reporting 67 Ability to collect and report on EEO4 data. H y Infor HR 68 Ability to track, analyze and report on key hiring metrics. H Y Infro HR and Talent Acquisitions 69 Employee Onboarding 70 Ability to perform 'hire' action which will pull over any information on the applicant in to the HR and Payroll functions. H y Infor HR 71 Ability to define, and establish a listing of onboarding activities for the City, and track onboarding progress againstthem for each employee hire H Y HR Services Delivery, Enwisen 72 Ability to track pre - employment process status (e.g. drug test complete, all forms complete). H y Infor HR, Talent Acquisition 73 Ability to track multiple hire dates including original hire, position hire, sworn officer date, adjusted hire date (date of rehire), and benefit date. H y Infor HR 74 Personnel Administration In addition to online inquiry screens and drill around, the entire Infor suite has over 850 reports, many with user defined parameters. Additionally, Excel queries and Ability to maintain the current status and chronological history of all employees Infor Smart Office Info Browser provide 75 and allow comprehensive searching /sorting /reporting on the following quick a and easy ad hot a ick re N/A qu re ports. HR report information: also available users. Also, Infor Business intelligence which uses Crystal as its core is also available for user created reports. Virtually any Information in the Infor database is retrievable and a report can be created and exported with Infor 76 Identification number (different from Social Security Number) H Y reporting tools. Infor HR and Reporting Tools 77 Employee name H Y Infor HR and Reporting Tools 78 Address (multiple) H Y Infor HR and Reporting Tools 79 Phone {multiple} H Y Infor HR and Reporting Tools 80 Former /maiden name H Y Infor HR and Reporting Tools 81 Adjusted effective hire date H Y Infor HR and Report! ngTools 82 Allowance amounts L Y Infor HR and Reporting Tools 83 Anniversary date H Y Infor HR and Reporting Tools 84 Base, range and current salary H Y Infor HR and Reporting Tools 85 Birth date H Y Infor HR and Reporting Tools 86 Certifications, expiration date H Y Infor HR and Reporting Tools 87 Certifications /licenses (license number, expiration date(s), endorsements) H Y Infor HR and Reporting Tools 88 Citizenship L Y Infor HR and Reporting Tools 89 Current/ job classification and grade change history H Y Infor HR and Reporting Tools 90 Completed physical L Y Infor HR and Reporting Tools Pri ority Availability H - High M - Med3um i L- Low 95 of 247 Y - Yes R - Reporting Tool T - Third Party M - Modification I F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs throfinh imnrnupai lnhnr rikkrih„rinn ronnrtenrt Nunber� 91 ��'�lic�fions�tt�tf °dih;� Court ordered community service L Y SEEN Infor HR and Reporting Tools NO 92 Date of death H Y Infor HR and Reporting Tools 93 Department H Y Infor HR and Reporting Tools 94 Dependents (names, ages, social security numbers) H Y Infor HR and Reporting Tools 95 Discipline and grievance records H Y Infor HR and Reporting Tools 96 97 98 Driver's License number (including type, expiration and restrictions) Education /training received (degrees, majors /minors /training) Email (both Work / Personal) H H H Y Y Y Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools 99 Emergency information i.e. contact name (minimum of 3), phone, address, doctor preference and medical alert) H Y Infor HR and Reporting Tools 100 City-maintained driver's licenses H Y Infor HR and Reporting Tools 101 Emergency services assignment H Y . Infor HR and Reporting Tools 102 Emergency services waivers, status, and approval level H Y Infor HR and Reporting Tools 103 Employment status changes (including dates) H Y Infor HR and Reporting Tools 104 Ethnic background /EEOC classification H Y Infor HR and Reporting Tools 105 Gender H Y Infor HR and Reporting Tools 106 Disability status H Y Infor HR and Reporting Tools 107 Hiring dates /termination dates (cumulative employment history) H Y Infor HR and Reporting Tools 108 immunizations L Y Infor HR and.Reporting Tools 109 1 -9 certification status H Y Infor HR and Reporting Tools 110 Languages spoken H Y Infor HR and Reporting Tools 111 112 113 Last date worked Layoff /leave of absence /recall /return dates (including military leave) Leave accrual H H . H Y Y Y Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools 114 115 116 117 118 Leave of absence start and stop dates, type of leave, hours, remarks Marital status Merit increases /denials by dates Military/veteran status and discharge (DD214) Other /user - defined H H M H H Y Y Y Y Y Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools 119 Past Work experience (including prior employers) H Y Infor HR and Reporting Tools 120 Pay range, step H Y Infor HR and Reporting Tools 1211 Performance evaluations and dates (including next review date) H Y Infor HR and Reporting Tools 122 Photograph of employee (€ ncluding date) H Y Infor HR and Reporting Tools 123 124 125 Position number Position change history (Including dates) Preferred name/ alias H H H Y Y Y Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools 126 Probation dates H Y Infor HR and Reporting Tools 127 128 129 Probationary status Promotions /demotions and dates Retirement effective date and number H H H Y Y Y Infor HR and Reporting Tools Infor HR and Reporting Tools Infor HR and Reporting Tools 130 Safety sensitive position H Y lInfor HR and Reporting Tools Availability Prr._ nasty Y- Yes I R- Reporting Toot I T- Third Party H - High I M - Medium I L- Low 96 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources System provides an "Employee Communications" log which can be used by 154 Personnel staff to log conversations with employees related to various aspects of L Y Infor HR HR Service Delivery their employment. Log is easily visible from the main electronic employee Enwisen record. 151 Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Y 131 Salary/wage history/merit increases H y Infor HR and Reporting Tools y 132 Seniority dates (multiple) with adjustments H y Infor HR and Reporting Tools 133 Social Security number H Y Infor HR and Reporting Tools regular status. 134 Spouse's name H y Infor HR and Reporting Tools 154 135 Step increase date H Y Infor HR and Reporting Tools 136 Supervisor (multiple levels) H Y Infor HR and Reporting Tools 137 Tardiness /absenteeism, and accrual usage history H Y Infor HR and Reporting Tools Y 138 Termination date H Y Infor HR and Reporting Tools 139 Training History (City and prior employers) H Y Infor HR and Reporting Tools materials (e.g. fire extinguishers, AED, vehicles, IT resources, etc.) to employees, 140 Transfers H y Infor HR and Reporting Tools 141 Veteran status H Y Infor HR and Re orting Tools 142 Visa type & expiration L Y Infor HR and Reporting Tools 143 W4 information H Y Infor HR and Reporting Tools 144 Work location L Y Infor HR and Reporting Tools 145 Workers Compensation code L Y Infor HR and Reporting Tools 146 Scheduled hours H Y Infor HR and Reporting Tools 147 Unlimited user defined fields H Y Infor HR and Reporting Tools 148 Ability to enter General Comments for job data on the main data -entry screen H Y Infor HR 149 Ability to auto - generate employee ID number for new hires H y Infor HR System provides an "Employee Communications" log which can be used by 154 Personnel staff to log conversations with employees related to various aspects of L Y Infor HR HR Service Delivery their employment. Log is easily visible from the main electronic employee Enwisen record. 151 Ability to grant review rights and set security levels on active /terminated/ retired employee history. L Y Infor Security 152 Ability to set up employees with regular and special work hour schedules. H y Infor PR and Time and 153 Ability to track the same information for employees, regardless of temporary or Attendance regular status. H Y Infor HR 154 System provides functionality to manage assignment of security ID badges /key fobs, including tracking of historical assignments. H Y Infor HR 155 Ability to track concurrent outside employment H Y Infor HR System provides functionality to manage assignment of other organization 156 materials (e.g. fire extinguishers, AED, vehicles, IT resources, etc.) to employees, L Y Infor HR including tracking of historical assignments Some organizations have used the Grievance and Disciplinary form to track conversations with employees. This functionality is delivered with Infor HR, Additionally, Infor offers HR Service Delivery ( Enwisen) which offers a full case management and knowledge base for employees. This solution is not included in HR User Priarity Availability Y - Yes I R - Reporting Tool I T - Third Party H -High M - Medium L- Low 97 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records ondfacilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through imnravPri lnhnr ri;etrlhoi inn rpnnrtenn Murr& lfippllr rfia.ri),�egkem � Ability to submit future personnel /payroll actions, e.g., be able to submit April, 157 May, June actions at the time the actions are known rather than waiting until H Y Infor HR effective date. Ability to enter /key more than one personnel action at a time (e.g. a supervisor 158 sends a list of all their employee salary increases - system has a panel where all H Y Infor HR can be entered at once). 159 Ability to track reemployment eligibility for laid off employees. H y Infor HR Ability to identify and track employees in multiple safety sensitive positions and 160 produce separate lists for each category for random drug testing and results (by H Y Infor HR department /em loyee). 161 Ability to automatically produce review notices and personnel action forms based on user defined rules. M M Infor HR 162 Ability to assign only one employee identification number per employee regardless of the number of positions held. H Y fnfor HR 163 Ability to track employee disability status and events, H Y Infor HR Ability to enter one employee in multiple positions with multiple job titles, pay 164 rates, classifications, cost centers, etc. during the same pay cycle without the H Y Infor HR need for manual journal entries. Also show cross reference in payroll register. 165 Ability to flag terminated employees who are ineligible for rehire. H Y Infor HR 166 Ability to track base salary (excluding supplemental and additional pay) H Y Infor HR 167 Ability to automatically give cost of living increases based on the base salary H Y Infor HR 168 Ability to produce mass changes by employee group using percentages or flat rates with effective dates H y Infor HR 169 Employee Self- Service 170 Ability for employee to change their own address. H Y Infor ESS 171 Ability to provide a web based online enrollment function for benefits, providing annual out -of- pocket costs, benefit choices, costs, copays, deductibles, etc. H Y Infor ESS 172 Ability for employee to enter family status changes and change beneficiaries. H Y Infor ESS 173 Ability for employee to view current and historical pay stubs / advices (with all benefits balances). H y Infor ESS 174 Ability for employee to view current and historical leave balances, including year - to -date, adjusted, taken, and current leave balances. H Y Infor ESS 175 lAbility to view training records and skills /competencies. H Y fnfor ESS Ability for manager to view their employees including pay rate in bi- weekly / hourly / monthly figures, range, job title, next review date, original hire date, 176 position hire date, general leave balances including holiday, comp time earned /taken, and training hours YTD, merit date, retirement participation date, H y Infor MSS history of earnings for 10 years, working title. Employee's view provides the same information. System provides the appropriate security. Availability Pri orb Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 98 of 247 M - Modification I F - future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records and facilitate the preparation . . r - UILMOr.hMal ., of reports, to provide automated Human Resource and BenefitAdministration services, and to improve internal control of department personnel casts through improved labor distribution reporting. 177 Ability for multiple managers to view the same employees (for employees in more than one position, with multiple managers). H Y Infor ESS 178 Ability for designated personnel to enter status changes for employees with no self - service. L Y Infor HR and Security 179 Ability for employees to enroll in training classes online. H Y Infor ESS 180 Ability for employees to view and enroll in wellness program activities online. H Y Infor ESS Ability for managers to access a screen which will allow cash value calculation of Leave Balances are available in hours and 181 general leave balances based on balance, rate of pay and available unused H M Infor Absence Management days. This would be a custom report and vacation. dashboard. 182 Ability to submit vacation requests. H Y Infor HR /Payroll and Infor Time There can be a link on the ESS site to Infor Time and Attendance where a leave Attendance 183 Ability to manage and workflow an employee suggestion box. L Y request can be submitted. Infor ESS This could be created using workflow. 184 Benefits 185 Ability to track, inquire and report on Medicare as second payer for self insured payers &spouses, including Medicare number, eligibility status /dates H Y Infor HR, Payroll, Benefits Ability to enter dependents and beneficiaries in one table and then tie the 186 appropriate records from that table to all applicable benefits (avoiding entering H Y Infor HR, Payroll, Benefits the same de /ben data multiple times). 187 Ability to determine benefit eligibility based on an employee's position, classification, status, and other user - defined fields. H Y Infor HR, Payroll, Benefits 188 Ability to manually override benefits assigned based on business rules. H Y Infor HR, Payroll, Benefits System provides capabilities to configure and administer an online employee 189 open enrollment, allowing employees to view their prior election and how their H Y Infor HR, Payroll, Benefits current elections affect their paychecks, etc. 190 Ability to perform online update ofemployees benefit enrollment status for each benefit plan. H Y Infor HR, Payroll, Benefits 191 Ability to support multiple carriers for each benefit plan. H Y Infor HR, Payroll, Benefits This information can be captured using a 192 Ability to automatically flag for FMLA leave eligibility after 12 continuous months Crystal Report and a dashboard. of employment if 1250 hours are worked. H R Infor HR, Payroll, Benefits Additionally, employees who meet the criteria can be placed in a FMLA eligible Ability to accommodate and identify multiple types of benefit plans (e.g., health, group. 193 dental, life insurance, etc.) that are employee and /or employer paid with H Y Infor HR, Payroll, Benefits multiple premium amounts per plan (individual, individual +l, famify). 194 Ability to accommodate varying employer benefit contribution amounts by multiple employee groups. H Y Infor HR, Payroll, Benefits Ability to set and calculate variable employee and employer contribution 195 amounts on employee benefit deduction records based on the following input Y Infor HR, Payroll, Benefits transaction fields: Prime Availability H - High M - Medium I L -low 99 of 247 Y - Yes R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and genefrtAdministration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Availability PrI_ority Y - Yes I R - Reporting Tool I T - Third Party H - High l M - Medium I L - Low 100 of 247 M - Modification I F- Future ( N - Not Available 196 Effective date H Y Infor HR, Payroll, Benefits 197 Benefit plan H Y Infor HR, Payroll, Benefits 198 Dependent coverage (individual, individual +spouse, individual +children, family, retirees, user - defined, etc.) H Y Infor HR, Payroll, Benefits 199 Employee group H Y Infor HR, Payroll, Benefits 200 Eligibility H Y Infor HR, Payroll, Benefits 201 Combination of the above fields H Y Infor HR, Payroll, Benefits 202 Coverage amount /level H Y Infor HR, Payroll, Benefits 203 Ability to track employee assignment of benefits prior to the related deduction being taken. H Y Infor HR; Payroll, Benefits 204 Ability to integrate start and stop for beginning and end date of benefit deductions with payroll check processing. H Y Infor HR, Payroll, Benefits 205 Ability to track all arrear accounts and balances, and integrate with payroll to collect arrears balances. H Y Infor HR, Payroll, Benefits 206 Ability to view arrears amount taken and current deduction taken on paycheck. H Y Infor HR, Payroll, Benefits Different deduction codes would need to be used to differentiate between arrears and current deductions. Ability to automatically assign end dates for benefits when employee is 207 terminated. H Y Infor HR, Payroll, Benefits 208 Ability to handle employees with multiple retirement programs based on employee group. Police and Civilian, several different options in each plan. H Y Infor HR, Payroll, Benefits 209 Ability to automatically create GL entries to central fund account for employer contributed benefits. H Y Infor HR, Payroll, Benefits 210 Ability to select specific enrollment information and define the format for interfaces to outside carriers including medical, dental, vision and life. H Y Infor HR, Payroll, Benefits Ability to automatically calculate service for benefit eligibility and when eligibility 211 ends, i.e. eligible the first of the month after 30 days of employment or last day H Y Infor HR, Payroll, Benefits of work, end of pay period, etc. 212 Ability to calculate time in medical plan for employee and dependents (history), H Y Infor HR, Payroll, Benefits 213 Ability to Calculate service by: Infor HR, Payroll, Benefits 214 Hours (e.g. FiVILA eligibility of 1250 hours) H y Infor HR, Payroll, Benefits 215 Elapsed time H Y Infor HR, Payroll, Benefits 215 Elapsed time with multiple breaks in service H Y Infor HR, Payroll, Benefits Ability to determine when the employee is out of work due to an accident - 217 related illness and calculate the cost of lost work time due to an accident or H Y Infor HR, Payroll, Benefits illness. 218 Ability to track actual hours use of Workers Comp, FMLA, etc. H Y Infor HR, Payroll, Benefits 219 Ability to track multiple employer contributions (e.g: 457, 401a, etc.) H Y Infor HR, Payroll, Benefits 220 Ability to check and flag dependents who no longer qualify for insurance benefits (age 25 or 26). H Y Infor HR, Payroll, Benefits Availability PrI_ority Y - Yes I R - Reporting Tool I T - Third Party H - High l M - Medium I L - Low 100 of 247 M - Modification I F- Future ( N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Availability Pry Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium j L -Low 101 of 247 M - Modification I F - Future I N - Not Avail Re p l ace .. OVjeetive: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Numan Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. WRIMMEMEM 221 Ability to flag dependents for court- ordered medical or disabled children. MM H Y Infor HR, Payroll, Benefits 222 Ability to record employee and dependents enrollment in health and dental insurance programs H Y Infor HR, Payroll, Benefits 223 Ability to retain dependent data for a user - specified period of time after the ___ dependent is no longer covered on the employee's insurance. H Y Infor HR, Payroll, Benefits 224 Ability to track and report on all benefit enrollment history including employee Infor HR, Payroll, Benefits, and dependent's data. H Y Reporting 225 Ability to identify all COBRA eligible actions and flag employees /dependents as they become COBRA eligible. H Y Infor HR, Payroll, Benefits Ability to calculate and deduct life insurance, short -term and long -term disability Z26 premiums each month for all employees based on gross wages, employee age, H Y Infor HR, Payroll, Benefits and pla n. 227 Ability to move from Active employee to retiree. H Y Infor HR, Payroll, Benefits 228 Ability to move from Active employee to COBRA participant. l Y Infor HR, Payroll, Benefits The system allows for Cobra and retiree 229 Ability to generate leave employees / retirees bills for staff, to integrate with statements and billing but not a payment accounts receivable for billing. including a payment H N Infor HR Payroll, Benefits � P Y booklet. There is a COBRA billing g and receipt function within the Benefits 230 Ability to automatically update all master flies when certain insurance master file Module. data is updated. L Y Infor HR, Payroll, Benefits 231 Ability o allow only authorized users to modify/adjust tY Y fy /adjust pay rates. H Y Infor HR, Payroll, Benefits, Securi 232 Ability to view accumulated balances for vacation, sick, comp, etc. by group, H Infor HR, Payroll, Benefits, level, etc. Y Reporting 233 Ability to record and summarize benefits by any employee group level or class. H Y Infor HR, Payroll, Benefits, Ability to pool hours for catastrophic leave, allowing employees to donate sick Reportin 234 and vacation time to the pool from their accrued balances (participation H Y Infor HR, Payroll, Benefits, restricted by leave plan). Absence Management 235 Ability to track information on each employee (including deductibles, coverages, and co -pays of health benefits), by type L y Infor HR, Payroll, Benefits 236 Calculates benefit coverage, premiums, eligibility dates H Y Infor HR, Payroll, Benefits 237 Handles multiple. providers for each plan H Y Infor HR, Payroll, Benefits 238 Coverage options (single, family, etc.) under each plan H I Y Infor HR, Payroll, Benefits 239 JAllows pre - enrollment posting H Y Infor HR, Payroll, Benefits 240 Tracks benefit change history H Y Infor HR, Payroll, Benefits 241 Ability to track multiple pension categories per employee H Y Infor HR, Payroll, Benefits 242 Ability to administer pre -tax deductions for flexible spending accounts (FSA and HSA) for medical and dependent care and insurance premiums H Y Infor HR, Payroll, Benefits Availability Pry Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium j L -Low 101 of 247 M - Modification I F - Future I N - Not Avail City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources fective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and improve internal control of department personnel costs throunh imnmvpd inhnr did- rihirtinn ronnrtinn Ava €lability Priority Y- Yes I R - Reporting Too[ I T -Third Party H- High I M - Medium I L - Low 102 of 247 M - Modification I F - Future I N Not Available 243 Ability to allow changes by employees to insurance plans, dependent care, flexible spending accounts at times of qualifying events. H Y Infor HR, Payroll, Benefits 244 Ability to associate benefit with employee class and other job classification criteria H y Infor HR, Payroll, Benefits 245 Benefit Reporting In addition to online inquiry screens and drill around, the entire Infor suite has over 850 reports, many with user defined parameters. Additionally, Excel queries and €nfor Smart Office Info Browser provide 246 Ability to produce letter for COBRA and HIPAA that include all necessary data. H R N/A quick and easy ad hoc reports. HR report . writer is also available to users. Also, Infor Business Intelligence which uses Crystal as its.core also available for user created reports. Virtually any Information in the Infor database is retrievable and a report can be created and exported with Infor 247 Ability to view /print deduction reports to document the amounts of the reporting coals. employee and employer contributions H Y Infer Reporting Tools 248 Ability to produce electronic file of any deduction report. H Y Infor Reporting Tools 249 Ability to view /print a list of employees contributing to charitable organizations and amount contributed. H Y Infor Reporting Tools 250 Ability to view /print a list of all employees receiving medical /dental /vision insurance benefits, listing deductions - on demand H Y Infor Reporting Tools 251 Ability to create a leave activity report. H Y Infor Reporting Tools 252 Ability to create a leave balance report (full report and by cost center). H Y Infor Reporting Tools 253 Ability to create annual health insurance benefits summaries by carrier, employee or other user sort. H Y Infor Reporting Tools 254 Ability to view /print benefit enrollment by benefit or by employee. H Y Infor Reporting Tools 255 Ability to view /print an annual statement on leave balances carried over to new fiscal year by type H Y Infor Reporting Tools 256 Ability to view /print reports indicating vacation balances in excess of maximum allowable and the ability to reset vacation balances in excess, H Y Infor Reporting Tools 257 Ability to view /print semiannual notices to all employees concerning leave bank Infor Reporting Tools, Employee and comp time balances. H R Self Service Document Self 258 Ability to report on census data for insurance providers and the actuary. H Y Service Infor Reporting Tools 259 Ability to create an employee statement of current benefits. H Y Infor Reporting Tools 260 Ability to create an employee confirmation statement. H Y Infor Reporting Tools 261 Ability to produce an employee'total compensation' statement annually. H Y Infor Reporting Tools Ava €lability Priority Y- Yes I R - Reporting Too[ I T -Third Party H- High I M - Medium I L - Low 102 of 247 M - Modification I F - Future I N Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Replace this text with the primary product narne(s) which satisfy requirements. Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. 262 Abiiity create an employee benefit report that details insurance benefits and H y costs for each employee. Infor Reporting Tools Z63 Ability to produce a notice of benefit changes whenever any of the following conditions are encountered: Y Infor Reporting Tools 264 Employee's name changes H R Infor Reporting Tools 265 Employee's social security number changes H R Infor Reporting Tools 266 Employee terminates employment H R Infor Reporting Tools 267 Employee moves to a non -pay status H R Infor Reporting Tools 268 Employee's deduction is administratively canceled H R Infor Reporting Tools 269 Employee and /or the employer contribution amount is administratively changed H R Infor Reporting Tools 270 On demand H R Infor Reporting Tools 271 Ability to view/ print benefit enrollment worksheets. H R Infor Reporting Tools 272 Ability to view /print benefit confirmation statements. H y Infor Reporting Tools 273 Ability to view /print a report to document deductions not taken even though scheduled. W R Infor Reporting Tools 274 Ability to view /print a report or flag employee when move from full time benefit eligible to less than full time benefit eligible and vice versa. H R Infor Reporting Tools 275 Ability to view /print a report on employee injuries. L R Infor Re ortingTools 276 Ability to generate notice of work injury form. M R Infor Reporting Tools 277 IAbilltV to view /print an auto accident report. L R Infor Reporting Tools 278 Ability to view /print a general liability report. H R Infor Reporting Tools 279 Deferred Compensation 286 Ability to defer special pay into a deferred compensation plan, if special pay is sick /vacation /PTO. H Y Infor HR, Payroll, Benefits 281'.. Ability to set maximum taxed dollar amount on deferred compensation . deductions, H Y Infor HR, Payroll, Benefits 282 Ability to calculate employee deferred comp withholding contribution based on percentage of gross wages. H Y Infor HR, Payroll, Benefits 283 Ability to compute employer -paid retirement contributions based on a percentage of the employee's gross wages. H Y Infor HR, Payroll, Benefits 284. Accruals Ability to automatically record leave time and accruals per pay period and 285 annually based on a combination of years of service and employee group for H Infor HR, Payroll, Absence several types of leave plans (PTO, traditional vacation /sick, Police, Department y Management Directors) according to City policies. 286 Ability to track FMLA leave used either in pay or non -pay status for the previous Infor HR, Payroll, Absence 12 months ( "rolling calendar "). H y Management 2 Ability to automatically adjust the paid leave accrued balance by type when Infor HR, Payroll, Absence leave time is taken (PTO, sick vacation, floating holiday, sick Incentive). H y Management Availability Priori Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium L- Low 103 of 2a7 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Res ources A.11 - Human .. prod Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefr't Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Nurriber Alf ";I��` tits���equlre�i�n, 288 Ability to automatically transfer maximums and accruals from th2 prior year Infor HR, Payroll, Absence while still being able to track the maximums and accruals per year. H y Management 289 Ability to automatically adjust leave balances when an employee exercises a "buy Infor HR, Payroll, Absence back" option. H Y Management 290 Ability to manually adjust balances with appropriate security. H Y Infor HR, Payroll, Absence Management 291 Ability for online edits if the vacation, sick, PTO, or comp (used or paid) balances Infor HR, Payroll, Absence are exceeded. H y Management Ability to calculate retirement benefits based on salary, years of service and 292 selection of plan options (straight life, social security level income, co- annuitant, L N Infor HR, Payroll, Absence Partial Lump Sum Option Plan (PLOP), Deferred Retirement Option Plan (DROP)). Management 293 Ability to store at least 10 years of employee retirement wages and retirement Infor HR, Payroll, Absence information. H Y Mana ement 294 Ability to use and track compensatory time for non - exempt employees - Infor HR, Payroll, Absence sometimes paid, sometimes time -off. H y Management 295 Ability to use and track administrative time for exempt employees - always paid. H y Infor HR, Payroll, Absence Management 296 Ability to prompt, via inquiry or reports, when an employee is eligible for a raise Infor HR, Payroll, Absence This would be a ProcessFlow and smart or merit increase based on longevity for all employee categories. H Y Management notification based on your organization's requirements. 297 Ability for the system to automatically adjust accruals if an employee moves to Infor HR, Payroll, Absence out of pay status H y Management Ability to report on the number of total pay periods worked for seasonal / part 298 time / intermittent employees (for employees who do not have consecutive pay L R Infor HR, Payroll, Absence This would be a custom report created periods). Management using Infor Reporting tools. Ability to report on the number of total pay periods worked for seasonal / part 299 time /intermittent employees since their last pay increase (for employees who L R Infor HR, Payroll, Absence This would be a custom report created do not have consecutive pay periods). Management using Infor Reporting tools. 300 Training Management & Administration 301 Ability to register employees for training courses offered. H y Infor HR and Learning and Development Ability to develop, maintain, inquire and report on the various data elements for 302 each training course available, including: Course, description, hours, materials, IT H y Infor HR and Learning and requirements, min /max employees, etc. Development Ability to develop, maintain, inquire and report on the various data elements for 303 each section (instance) of when a course is offered; Date, location, instructor, H y Infor HR and Learning and feedback, registrants, etc. Development 304 Ability to enter courses a trainer is eligible to teach. H Y i Infor HR and Learning and Development Priont Avail l ability —� Y - Yes ) R - Reporting Tool ) T - Third Party H - High i M - Me&um ( L- Low 104 of 247 M - Modification ) F - Future ( N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources TT Objective: to provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. MM MM 305 Ability to automatically update employee records forattendance in a class. H y Infor HR and Learning and Development Ability to categorize training by various job categories (i.e. , management, 306 supervisory, professional, technical, clerical, skilled, semiskilled and service H Y fnfor HR and Learning and related). Development.. 347 Ability to subcategorize training within job categories by required, strongly Infor HR and Learning and encouraged and optional. L y Development 308 Ability to flag a class as a requirement for various certificate programs (e.g. CDL, Infor HR and Learning and ESDP or ICMA). H Y Development 309 Ability to record training time completed during night and weekend courses, Infor HR and Learning and classes, and seminars. H Y Development 310 Ability to provide edits /warnings if employee tries to enroll in a class already H Infor HR and Learning and taken. y Development 311 Ability o view /print training b school, de employee and ' a tY /p g Y department, em job category. p p Y l g ry H y fnfor HR and Learning and Development 312 Ability to view /print a report Indicating those employees who have received Infor HR and Learning and training and those scheduled for future training classes. H Y Development 313 Ability to list outside (not internal program) courses identified as effective In Infor HR and Learning and meeting specific training needs. H Y Development Ability to capture, track, workflow, approve, inquire and report on employee This functionality is not available in the 314 requests for travel and / or external training, including tracking of projected and H N Learning and Development module but is actual training and travel cast. available in Infor Expense Management which is not included in this proposal. This functionality is not available in the 315 Ability for approved travel / training requests to be printed H N Learning and Development module but is available in Infor Expense Management which is not included in this proposal. 316 Ability to select specific employees and view /print individual training profiles. H Y Infor HR and Learning and Development 317 Ability to view /print a full -year or monthly training calendar by course name and Infor HR and Learning and job category. H Y Development 318 Ability to view /print number of training hours completed annually by individual, Infor HR and Learning and by department and by division. H Y Development 319 Ability to view /print a roster of class attendees. H Y Infor HR and Learning and Development Deve lop 320 Ability to automatically notify or print confirmations /reminders of training prior and Learning and to class start date. H Y Development 321 Ability to view/print a list of available training programs and prerequisites to the Infor HR and Learning and individual programs. H Y Development Availability Priam Y - Yes I R - Reporting Tool I T - Third Party H - High I M -medium L -Low 105 of 247 M - Modification I F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Replace this text with the primary pr Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Num_E%ier +.�tl�ea��fazn f�e�ufre�t�; �', Ability to view /print a report to conduct employee program review, curriculum 322 development, new discipline candidates, and skills and general program H Y Infor HR and Learning and development. Development 323 Ability to view print a list of employees who have not taken a specific class based Infor HR and Learning and on additional user defined criteria. H Y Development 324 Ability to view /print employee training summary. H y Infor HR and Learning and Development 325 Ability to track training data for volunteers and non -paid staff L y Infor HR and Learning and 326 Tuition Reimbursement Development 327 Ability to set tuition reimbursement thresholds /max. H Y Infor HR and Learning and 328 Ability to monitor compliance with process, maintain rules, polices, and tables Development Infor HR and Learning and (before and after course is taken). H Y Development 329 Ability to define and implement an approval process for tuition reimbursement Infor HR and Learning and requests H y Development 330 Ability to calculate reimbursement amount based on grade received and Infor MR and Learning and graduate or undergraduate level, H M Develop 331 Ability to report number of classes taken by department, graduate or Infor HR and Learning and undergraduate level, grades, etc. H y Development 332 Ability to track course completions, drops, etc. H y Infor HR and Learning and Development 333 Skills Tracking 334 Skills can be tracked and linked to: _ y Infor HR and Learning and Development 335 Positions (requirement) H Y Infor HR and Learning and Development 336 Employees (possession) H Y Infor HR and Learning and Development 337 Department objectives (target) H Y Infor HR and Learning and 338 Certifications / Licenses Development 339 Ability to record and flag yearly training requirements as needed to keep In for HR and Learning and professional licenses. H y Development 340 Ability to flag CDL employees and CDL supervisors who have not taken their Infor HR and Learning and annual training. H Y Development 341 Ability to randomly select CDL employees from a pool for random drug testing H y Infor HR and Learning and Develo ment 342 Ability to track Iicensure and certification requirements. H Y Infor HR and Learning and Development Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 106 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Replace this text with the primary product req uirements. Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. 343 Ability to track vehicle accident records, state classification, and comments. H y Infor HR and Learning and Development Ability to track other certifications per employee (e.g. NIMS }and their H y Infor HR and Learning and 344 expirations Development 345 Wellness Program Ability to configure Wellness programs (e.g. health fairs, flu shots, blood drives, 346 lunch & learns, etc.) administered by the organization and their related meetings H y Infor HR and Learning and / activates Development 347 Ability to route wellness enrollment reminders annually based on employee Infor HR and Learning and anniversary date. H R Development, Reporting 348 Ability to track, manage, inquire and report on wellness program activity Infor HR and Learning and participation per employee H y Development 349 System provides aggregate wellness program activity reporting H R Infor HR and Learning and Development; Reporting 350 Compliance Tracking & Reporting 35.1 Ability to track and report all necessary elements for compliance with the Infor HR, Payroll, Benefits, and following laws: Reportin 352 Equal Employment Opportunity (EE04) - all categories including ADEA (Age Infor HR, Payroll, Benefits, and Discrimination and E mployme nt Act) H y Reporting 353 COBRA H y Infor HR, Payroll, Benefits, and Reporting 354 INS - immigration laws including fields for tracking 1 -9 documents verified H y Infor HR, Payroll, Benefits, and Reporting 355 Veterans H y Infor HR, Payroll, Benefits, and Reporting 356 Disabilities (ADA) H y Infor HR, Payroll, Benefits, and Reporting 357 Accommodations - free form text field for accommodations provided H y Infor HR, Payroll, Benefits, and Reportin 358 Fair Labor Standards FLSA status b ( } y position for all positions H y Infor HR, Payroll, Benefits, and Reporting 359 Unemployment claims (Texas Workforce Commission (TWC) Codes) H y Infor HR, Payroll, Benefits, and Reportin If the data necessary for the reporting requirement is in the system, the 360 Child Labor L R Infor HA, Payroll, Benefits, and information necessary to complete the Reporting report or to create a replica of the report can be generated using the Infor Reporting tools. Pepori Availability H - Hig h Y - Yes i R - ReportingToDI I T - Third Party H g M - Medium I L -Low 107 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Replace this text with the primary product Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Nun#ber� ApplF �t .. yutref4ten�t s � } If the data necessary for the reporting requirement is in the system, the 361 Federal Transportation Administration (FTA) l R Infor HR, Payroll, Benefits, and information necessary to complete the Reporting report or to create a replica of the report can be generated using the Infor Reporting tools. 362 Approved exceptions to Fair labor Standards (FLSA) status for all positions. H y Infor HR, Payroll, Benefits, and Reporting 363 vendor provides software updates to maintain compliance with all applicable Infor HR, Payroll, Benefits, and Federal and State laws related to HR tracking and management H y Reporting 364 Other Reporting Requirements 365 Ability to export any system report to a text file or spreadsheet. H Y Infor Report! ng Tools See Comment No. 246 for this section. 366 Ability to inquire on and track types (reason) of leave without pay. H R Infor Reporting Tools 367 Ability to inquire on employees with a specific organization or department. H Y Infor Reporting Tools 368 Ability to perform online inquiry for data sets previously listed. H Y Infor Reporting Tools Infor delivers many Inquiry screens throughout the HCM suite. 369 Ability to create an Overtime report by employee group, class, department, etc. H Y Infor Reporting Tools 370 Ability to create an Employee master alpha file listing. H Y Infor Reporting Tools 371 Ability to track and report on when an employee has reached their max pre -tax deferral amount. H Y Infor Reporting Tools Ability to view /print attendance reports for active, full -time, part-time on -tail, 372 seasonal, temporary and exception employees by pay period and annual totals H R Infor Reporting Tools (calendar and rolling calendar), 373 Ability to create organizational chart based on supervisor field, tracking position, and position number. H R Infor Reporting Tools 374 Ability to view /print a history of ratings showing rating dates and promotions, reclassification, etc. H R Infor Reporting Tools 375 Ability to view /print a list of employees with automatic eligibility for promotion and eligibility date. H R Infor Reporting Tools 376 Ability to view /print a report indicating date of hire, department, rank and step history, and current salary for an employee or position, H R Infor Reporting Tools Ability to view /print advance notifications to department heads of who is 377 approaching retirement qualification dates (reflect multiple retirement systems H R Infor Reporting Tools and multiple requirements of those systems). 378 Ability to view /print an employee history including all positions held throughout a career including retirement. H R Infor Reporting Tools 379 Ability to view /print start and retirement dates by employee and position. H R Infor Reporting Tools 380 Ability to view /print total hours worked for a historical period by individual and by summ summa H Y Infor Reporting Tools Avall ility H - tx Y - Yes I R - Reporting Tool T - Third party H High M - Medium I L- Low 108 of 247 M - Modification I F - future I N Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Objective: To provide an automated system to improve management of online employee records and focilitate the preparation Aeplace this text of reports, to with the primary pr provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Ability to produce reports by department, work location and responsible 381 supervisor on performance evaluations for all probationary, part -time, temporary H Y Infor Reporting Tools and permanent em loyees. Ability to produce reports by department, work location and responsible 382 supervisor on performance evaluations scheduled, completed and not completed H R Infor Reporting Tools on a monthly, quarterly and annual basis. Ability to provide standardized attendance forms for reporting time and 383 attendance data. Attendance forms contain basic printed payroll information. (The personnel records will continue to be the source of information for Payroll H R Infor Reporting Tools processing). 384 Ability to report as of a 'point in time'. H R Infor Reporting Tools 385 Ability to report on all past and current employee positions and appointments of an individual including start and end dates - comprehensive employee history, H Y Infor Reporting Tools 386 Ability to create monthly notifications to supervisors of subordinates who are due performance evaluations /merit increases. H R Infor Reporting Tools 387 Ability to create a leave without pa and management leave balance report. H R Infor Reporting Tools Ability to create monthly lists of employees in safety sensitive positions for 388 random drug testing including ability to run lists for different groups of H Y Infor Reporting Tools employees such as fire, police and CDL. 389 Ability to report on probationary employees and scheduled end date. H R Infor Reporting Tools 390 Ability to report on retiree data, including name, address, age, insurance coverage, dependents and retirement date. H R Infor Reporting Tools 391 Ability to create retroactive pay calculations and net credited service dates of all employees. H Y Infor 92 Ability to create summary reports of all service awards, licenses, certificates, and 1 92 credentials earned by each employee. H R Infor Reporting Tools Ability to report on temporarily promoted employees and scheduled end date (Temporary Assignment Pay). H Y Infor Reporting Tools 394 Ability to report on temporary and part -time and employees and interns by department - get info as needed. H Y Infor Reporting Tools 395 Ability to report work location on all employees, L Y Infor Reporting Tools 396 Ability to create an Employee Personnel History Data Report. H Y Infor Reporting Tools 397 Ability to create a Promotion /Demotion/Transfer Report, by EEOC classification and department. H R Infor Reporting Tools 398 Ability to create a seniority Listing Report which is system calculated and considers seniority adjustments. H R Infor Reporting Tools 399 Ability to create an EE04 report. H Y Infor Reporting. Tools 400 Ability to create a system generated standard quarterly unem loyment report. H Y Infor Reporting Tools 401. Ability to view /print a report of employees by department who have used FMILA in the past 12 months. H R Infor Reporting Tools Priority Availability H - High i M - Medium L -Low 109 of 247 Y- Yes R - Reporting Tool `T -Third Party M - Modification I F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources product . ....... Replace this text with the primary Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit A dministration services, and to improve internal control of department personnel costs through improved labor distribution reporting. lilurrtfi�tt A' flaidliRgplFetliei" ; 402 Ability to view/print a report of employees near max of FMLA hours. H R Infor Reporting Tools 403 Ability to provide mult €pie free form fields for inquiries at department level. H Y Infor Reporting Tools 404 Ability to have Ad hoc report capability with user defined sort on all employees indicating any data maintained in system data elements. H Y Infor Reporting Tools 405 Ability to print mailing labels for employees based on any field of the employee or position record. H Y Infor Reporting Tools If the data necessary for the reporting requirement is in the system, the 406 Ability to create CDL background check forms. H R Infor Reporting Tools information necessary. to complete the report or to create a replica of the report can be generated using the Infor Reporting tools. If the data necessary for the reporting . requirement is in the system, the 407 Ability to create Fitness for Duty and Return to Duty Forms. H R Infor Reporting Tools information necessary to complete the report or to create a replica of the report can be generated using the Infor Reporting tools, If the data necessary for the reporting requirement is in.the system, the 408 Ability to create Gym Membership forms. L R Infor Reporting Tools information necessary to complete the report or to create a replica of the report can be generated using the Infor Reporting tools. 409 Ability to report census information for benefit plans. H Y Infor Reporting Tools 410 Ability to view /print workers comp incidents or liability claims by.employee group, class or department. L Y Infor Reporting Tools 411 Reporting - Pension / Retirement 412 Ability to report the following individual retirement deduction information in each retirement system's prescribed format: Infor Reporting Tools 413 Employee identification H R Infor Reporting Tools 414 Retirement plan identification H R Infor Reporting Tools 415 Employee earnings information H R Infor Reporting Tools 416 Employee contribution information H R Infor Reporting Tools 417 Employer contribution information H R Infor Re ortingTools 418 Employer identification L R Infor Reporting Tools 419 Total member contribution information H R Infor Reporting Tools 420 Total employer contribution information within each retirement plan H R Infor Reporting Tools 421 Ability to produce deduction statistical reports which provide extensive detail and summary totals of deductions withheld. H R Infor Reporting Tools 422 lAbility to track total employer /employee contribution €nformation by plan. H Y Infor Reporting Tools Priority _Availability Y - Yes R - Reporting Tool I T - Third Party H - Nigh M - Medium I L- Low 110 of 247 M - Modification F - Future i N Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium L -Low 111 of 247 M - Modification I F - Future I N - Not Available product Replace this text with the primary Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and BenefitAdministration services, and to improve internal control of department personnel costs through improved labor distribution reporting. 423 Ability to track total voluntary contributions by individual and total by plan. H Y Infor Reporting Tools 424 Ability-to report on the following data fields: Emp name, no., SSN (mask) Address, Age, Hire Date, Birth Date, Gross Pay. H R Infor Reporting Tools 425 Ability to track %of- employer and employee mandatory contribution designated far 457 based on individual 9'4 s by employee group or class H R fnfor Reporting Tools 426 Ability to create a list of employees retiring inspecific month. H R Infor Reporting Tools 427 Ability to create a list of who retired and related dates and amounts. H R Infor Reporting Tools 428. Workflow 429 Ability to generate step increase based upon wage and step schedules. H Y Infor Payroll 430 Ability to mass terminate by position.number and /orjob classification. H y Infor HR Personnel Administration 431 Ability to electronically route personnel action forms to multiple Individuals for Infor HR Personnel approvals. - H Y Administration, ProcessFlow and Smart Notifications Abflityto administer performance appraisal process including notice to manager 432 45 days prior to performance review, second notice if not completed and notice H y Infor Talent Management and to the manager's boss or HR if still not completed after effective date. Performance Management Ability to electronically route and approve requisitions for at least six levels Infor Talent Management and 433 (Hiring Manager, Department Director, Assistant City Manager, Budget, Position Performance Management, Contr Manager) an then route workflow to final recipient Recruitment Mana d i p� ent for H Y ProcessFlow and Smart rt This would require Process Automation. creating position. Notifications. 434 Ability to electronically route and approve time and attendance data for at least Infor HR, ProcessFiow and Smart Six levels (employee, supervisor, department director). H Y Notifications This would require Process Automation. Infor Talent Management, 435 Ability to route training reminders to employee and supervisor. H y Learning and Development, ProcessFlow, and Smart Notifications. Ability to route notices to all appropriate departments (benefits, payroll, IT, etc.) ) Infor Global HR, Personnel when an employee is terminated in the system. H y Actions and Smart Notifications. 437 Ability to route pending job reclassification notifications including ability for Infor Talent Management, Talent supervisor to respond with approval H Y AC uistion, ProcessFlow and q Smart Notifications. 438 Ability to create and route automated notices to supervisors on a standardized Infor Absence Management, schedule of individuals who have not reached their minimum leave taken H Y ProcessFlow and Smart Notifications Ability to create and route automated notices to supervisors on a standardized Infor Talent Management, 434 schedule of individuals who have not reached their minimum annual training L y Learning and Development, hours ProcessFlow, and Smart Notifications. Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium L -Low 111 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Replace this text with the primary product Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Nurrib spplidatron Req[firt e Automated notice to human resources of employees who have been paid under Infor Payroll, Reporting, 440 a leave code H y ProcessFlow and Smart Notifications. 441 Ability to inquire and report on where routed approval are in the queue (whose inbox the forms are in and how long they have been there). H Y ProcessFlow, Smart Notifications 442 Ability to create workflows for employee requests for leave (OT, leave, On -call) including type, total hours, purpose and approvals. H Y ProcessFlow, Smart Notifications 443 Ability to automatically create a Performance Appraisal workflow based on Talent Management and employee anniversary date. H Y Performance Management 444 Ability to create a termination workflow process y Y ProcessFlow and Smart Notifications 445 Ability to record items provided to employees (i.e. laptop, phones, vehicles, etc.) Infor HR, Personnel as well as the ability to update for changes M Y Administration 446 Ability to schedule appointments (exams, physicals, etc.) through workfiows M y Infor HR, Personnel Administration 447 Ability to distribute City policies to and obtain acknowledgment from staff via a Infor HR, Personnel workflow. H Y Administration 448 Employee Relations 449 Ability to perform grievance control /status. H y Infor HR 450 Ability to track online grievances by department, employee and type / class. H Y Infor HR 451 Ability to track reasonable accommodations. H Y Infor HR If fields exist in the Infor database for the Ability to create, upload, and maintain survey data that can be manipulated and survey data, information can be added, 452 added to year after year. H y Infor HR updated, or deleted using automation tools. Additionally, for data elements not maintained in the system, user fields can be 453 Risk Management used. 454 Ability to track Workers' Compensation claim activity, including date of loss, Infor HR; Personnel injury type, WC -1, restrictions, appointments, notes, etc. H Y Administration 455 Ability to auto populate employee demographic information when submitting a Infor HR: Personnel claim H Y Administration 456 System provides functionality to track, manage, inquire and report on basic first aid supplies for and with departments H Y Infor Inventory Control 457 System provides functionality to track, manage, inquire and report on accidents, incidents and losses including: 458 Type H y Infor HR: Personnel Administration :45:9 Date H y Infor HR: Personnel Administration Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 112 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Priority ority Availability, H Y - Yes I R - Reporting Tool I T - Third Party High (M - Medium L -Low 113 of 247 M - Modification I F - Future I N - Not Available �_Li - nimian &esources Replace this Objective: To provide an automated system to improve management of online employee records text with the primary product name(s) which satisfy requirements. and facilitote the preparation of reports, to provide automated Human Resource and BenefftAdministration services, to improve internal control of department personnel costs through improved labor distribution reporting. and 460. Description H y Infor HR: Personnel Administration 461 Causes H y Infor HR: Personnel Administration 462 Consequences H y Infor HR: Personnel Administration 463 Timing and allocation H y Infor HR: Personnel Administration 464 Other qualitative data H y Infor HR: Personnel Administration 465 Other quantitative data H y Infor HR: Personnel Administration Comments can be added to the employee 466 Multiple other user defined fields H y Infor HR: Personnel Incident record, User fields are tied to the Administration employee record and not the incident 467 System provides. functionality to track, manage, inquire and report,on property, record (s). casualty and liability claims, including: Infor HR: Personnel 468 Carrier H Y Administration and Infor Reporting Tools Infor HR: Personnel 469 Type H Y Administration and Infor Reportin Tools Infor HR: Personnel 474 Claim information (multiple fields) H Y Administration and Infor Reporting Tools Infor HR: Personnel 471 Incident date H Y Administration and Infor Reporting Tools Infor HR: Personnel 472 Claim date H Y Administration and Infor Reporting Tools Infor HR: Personnel 473 Status H Y Administration and Infor Report ing Tools Infor HR: Personnel 474 Resolution H Y Administration and Infor Reportin Tools Priority ority Availability, H Y - Yes I R - Reporting Tool I T - Third Party High (M - Medium L -Low 113 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, Tx - Enterprise Resource Planning System Human Resources .i Replace this text with the primary product na me(s) which satisfy requirements, Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Nurtiikie�' dp61t�aib!Rquire5it", Infor HR: Personnel 475 Multiple other user defined fields H Y Administration and Infor See comment on No. 466 Reporting Tools We have a couple of pre - defined Insurance 476 System provides functionality to track insurance certificates H Y Infor Asset Management fields (insurer and insured value) and can add attributes for anything else. Also we can attach copies of the certificates. 477 System provides functionality to track what insurable properties the City owns H Y Infor Asset Management 478 Performance Management 479 Ability to perform and track online performance evaluations - flexible tool with Talent Management: multiple formats. H y Performance Management 480 Ability to maintain the following data elements: _ Talent Management: Performance Management 481 Date of performance and salary review, date completed H y Talent Management: Performance Management 482 Date of next performance and salary review H y Talent Management: Performance Management 483 Position at time of review H y Talent Management: Performance Management 484 Performance Rating H y Talent Management: Performance Management 485 Recommended merit increase H y Talent Management: Performance Management 486 Actual merit increase H y Talent Management: Performance Management 487 Reason for more/less than recommended increase H Y Talent Management: Performance Management 488 Other user - defined dates H y Talent Management: Performance Management 489 Ability to link more than one evaluation date to each record. H y Talent Management: Performance Management 490 Ability to make across the board pay rate changes including and excluding certain pay ty pes as needed. H Y Infor HR, Payroll 491 Ability to link salary changes to performance ratings. H y Talent Management: Performance Management 492 Ability to support 360 degree performance reviews. H Y Talent Management: Performance Management 493 Ability to provide tools to report on or identify departments with potential Talent Management: performance problems. H y Performance Management it Availabilit H v - H igh Y - Yes I R - Reporting Tool I T -Third Party N High M - Medium I L -Low 114 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources mu man Aeso urces Replace this text Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to product with the primary req uirements. provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. 494 Ability to link position attributes to performance evaluations. M Y Talent Management: Performance Management 495 Ability to accommodate on- demand appraisals. H y Talent Management: 496 Ability to track exit activities, including return of City material assignments, exit Performance Management Talent Management: interview results, etc. H Y Performance Management 497 System supports employee performance management requirements for Police department internal affairs activities, including: System provides threshold, peer group review, and / or analytical 498 functionality to support intervention and early warning at the personnel and H y Talent Management: organizational levels Performance Management The Infor HR Grievance and Disciplinary functionality allows for the tracking and 499 System provides internal affairs case management functionality including H reporting on grievances and disciplinary reporting of investigation results Y Infor HR actions documenting the alleged event, proposed remedy, if any, responses or actions along with the final disposition. 500 Isuccesslon and Career Planning 501 Link job description to employee. H y Talent Management: Succession Management -502 Abilityto maintain internal /external job management. H Y Talent Management: Succession Management 503 Ability to maintain career development. H Y Talent Management: Succession Management 504 Ability to create career profiles / job descriptions within the system. H y Talent Management: Succession Management 505 Ability to perform replacement planning - domino effect. H Y Talent Management: Succession 506 Ability to compare changes over time in regards to transfers, terms, and Management Talent Management: Succession retirement rates. H Y Management 507 Interfaces 508 Ability to interface with Par Score testing software H Y Infor Reporting and Process Automation 509 Ability to interface with Kronos (time entry and ID badge system) M Y Infor Reporting and Process Automation 510 Ability to interface with E- verify H y Infor Reporting and Process Automation 511 Ability to interface with Maximo (work order system, used for Skill Based Pay) H Y Infor Reporting and Process Automation Priority Availability Y -Yes I R - Reporting Tool i T- Third Party H - High I M - Medium L -Law 115 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Human Resources Re Objective: To provide an automated system to improve management of online employee records and facilitate the preparation of reports, to provide automated Human Resource and Benefit Administration services, and to improve internal control of department personnel costs through improved labor distribution reporting. Nu'tiGe Ai'p1 ip ig uiFtSe 512 Ability to interface with Medical Benefit provider, such as Medicare Advantage H Infor Reporting and Process (Humana) Y Automation 513 Ability to interface with Prescription Insurance provider (Express Scripts) H y Infor Reporting and Process Automation 514 Ability to interface with Life and Disability Insurance provider (Lincoln Financial Infor Reporting and Process and Standard) H y Automation 515 Ability to interface with deferred compensation (457) (ICMA) H y Infor Reporting and Process Automation 516 Ability to interface for COBRA (Ceridian) H y Infor Reporting and Process Automation 517 Ability to interface with Wellness provider (142U) H y Infor Reporting and Process Automation 518 Ability to interface with Vision provider (Ameritus) H y Infor Reporting and Process Automation Availability Priority Aug - Yes R - Reporting Tool T - Third Party H - High J M - Medium L- Low 116 of Z47 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Inventory Management Objective: To provide master file information on oil equipment and supplies for purchasing, tracking, and disbursement to multiple departments. 1 Inventory Master Record Ability to track "non- inventoried" asset / equipment items (i.e.: computer 2 equipment, rebuilt meters, non - licensed vehicles) per department / division for M Y Infor Lawson Asset Management risk management purposes. 3 Ability to provide for maintenance of the following data elements for all inventory items. Infor Lawson inventory Control 4 Inventory.ltem Number & location H Y Infor Lawson Inventory Control 5 Vendor Part Number (as cross reference) H Y Infor Lawson Inventory Control 6 Item Commodity M Y Infor Lawson Inventory Control 7 Item Description H Y Infor Lawson Inventory Control 8 Alternate Item Number M Y Infor Lawson Inventory Control 9 units of Measure for Purchase H Y Infor Lawson Inventory Control 10 Units of Measure for Issue H Y Infor Lawson Inventory Control 11 Ordering Account Number H Y Infor Lawson Inventory Control .12 Current Cost (last price paid) H Y Infor Lawson Inventory Control 13 Current Cost Date H Y Infor Lawson Inventory Control 14 Average Cost H Y Infor Lawson Inventory Control 15 Latest Quantity Received M Y Infor Lawson Inventory Control 16 Received By H Y Infor Lawson Purchase Order 17 Received Date H Y Infor Lawson Purchase Order 18 Bin Number /Shelf number H Y Infor Lawson Inventory Control 19 Date Item Entered Inventory H y Infor Lawson Inventory Control 20 Date Item Ordered H Y Infor Lawson Inventory Control 21 Date Item was put into service M Y Infor Lawson Asset Management 22 Multiple Vendor Numbers M Y Infor Lawson Purchase Order 23 Most Recent Purchase Order Number M Y Infor Lawson Purchase Order 24 Economic Order Quantity M Y Infor Lawson Inventory Control 25 Reorder Point (maximum /minimum) and Replenishment Quantity H Y Infor Lawson Inventory Control Pr iority Avail abiliit H - High H High I M Medium L -low 117 of 247 - Yes R - Reporting Tool T - Third Party M - Modification I F - Future J N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Inventory Management City of Corpus Christi, TX - Enterprise Resource Planning System Inventory Management Objective: To provide masterfile information on all equipment and supplies for purchasing tracking and disbursement to multi le de artment Number A A, Y t�ortFl egrfir ' ., 26 Month -to -Date Receipts H Y Infor Lawson Inventory Control 27 Year -to -bate Receipts H Y Infor Lawson Inventory Control 28 Quantity on Hand H Y Infor Lawson Inventory Control 29 Total Value of quantity on Hand H Y Infor Lawson Inventory Control 30 Quantity Available H Y Infor Lawson Inventory Control 31 Quantity on Order H Y Infor Lawson Inventory Control Infor Lawson Inventory Control, 32 Quantity Reserved H Infor Lawson Business Y Intelligence Infor Lawson Inventory Control, 33 Reserved By (multiple departments) H Infor Lawson Business Y Intelligence 34 issue Tracking H Y Infor Lawson Inventory Control 35 Date Issued H Y Infor Lawson Inventory Control 36 Issued To H Y I Infor Lawson Inventory Control 37 Issued By H Y Infor Lawson Inventory Control 38 Charge to Job /Account H Y Infor Lawson Inventory Control 39 Classification H Y Infor Lawson Inventory Control 40 Type (each, dozen, etc.) H Y Infor Lawson Inventory Control 41 Employee Name and Number Ordering tem g ( s J H y Infor Lawson Inventory Control Assumes requester record includes 42 General Ledger Code H Y Infor Lawson Inventont Control employee number. 43 Overhead Rate H Y Infor Lawson Inventory Control 44 Expiration Date H Y Infor Lawson Inventory Control 45 Multiple additional user defined fields H Y Infor Lawson Inventory Control 46 Warranty Information H Y Infor Lawson Inventory Control Track with an attribute 47 Ability to inquire and report on all of the above fields (note the fields that are Infor Lawson Inventory Control, All elements can be reported on, many with NOT reportable in the comments section) H Y Infor Lawson Business standard reports 48 Ability to have fields automatically fill if keyed information is redundant. H Y Intelligence Infor Lawson Smart Office 49 Ability to accommodate alpha numerical commodity and sub - commodity codes. H Y Infor Lawson Inventory Control 50 Ability to accommodate manufacturer part number. H Y Infor Lawson Inventory Control 51 Warranty tracking by parts is available as part of the part record in the system. H Y Infor Lawson Inventory Control 52 Ability to 'retire" or inactive inventory items no longer needed, but maintain access to reporting and history. H Y Infor Lawson Inventory Control 53 Orderin /Reordering 54 Ability to prepare on -line requisitions for stock replenishment. H Y Infor Lawson Requisitions 55 Ability to facilitate reordering. H Y linfor Lawson Inventory Control 56 Ability to allow for user - defined Economic Order Quantities (EOQ) to establish suggested order quantities. H Y Infor Lawson inventory Control Pri ority ority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 118 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System inventory Management Replace this text Objective: To provide master file information on ail equipment and supplies for purchasing, tracking, and disbursement to multiple with the primary product name(s) which satisfy re departments. 57 Ability to calculate carrying costs by inventory item. H Y Infor Lawson Inventory Control 58 Ability to generate re -order reports based on minimum quantities for items based on a location basis. H Y Infor Lawson Inventory Control 59 Ability to define lead times for invento items. H Y Infor Lawson Inventory Control 60 Ab i . lity to process back orders. H y Infor Lawson Inventory Control 61 Ability to designate recommended minimum and maximum stock for every item. H Y Infor Lawson Inventory Control G z Ability to generate notifications to designated users when inventory on -hand is Infor Lawson Inventory Control, below minimum quantity. H Y Infor Lawson Process Automation 63 Ability to estimate required inventory needed based on planned work orders. H Y Infor Lawson Inventory Control Ability to use different units of measure for ordering/reordering and .64 withdrawal /issuance. H Y Infor Lawson Inventory Control 65 Inventory withdrawal 66 Ability to provide on -line parts or materials catalogs for use by the field crews Infor Lawson Requisition Service and maintenance supervisors. H Y Center 67 System supports the development of a catalogue of inventory available to Infor Lawson Requisition Service customers (internal or external) H Y tenter Ability to remove materials or parts from inventory based on work order 68 requirements. System is updated automatically when completed work orders H Infor work Management; Infor are entered on -line. Y Lawson Inventory Control 69 Ability to pull from inventory by scanning a bar coded inventory item and bar Infor Lawson Inventory Control, coded employee ID to determine employee and department. H y Infor Lawson Mobile Supply 70 Ability to handle multiple inventory locations and prioritize them for stock Chain Management picking purposes. H Y Infor Lawson Inventory Control Ability to define groups or packages of inventory items that can be requested or 71. linked to a work order while maintaining the agtual quantity on -hand for each individual item (e.g. request oil change package which include both a filter and H Y ail). Infor Lawson Inventory Control 72 Ability to define update to hierarchical three levels of inventory locations (e.g. Aisle, Shelf, fain) H Y Infor Lawson Inventory Control 73 Ability to identify obsolete inventory items when all assets requiring a specific inventory item are disposed. H Y Infor Lawson Inventory Control 74 Ability to provide a surplus "excess or obsolete" function to withdraw inventory, posting to a separate GL account. H Y Infor Lawson Inventory Control 75 Ability to restrict inventory access to those items / locations the user is authorized for. H y Infor Lawson System Foundation 76 Ability to "hold" or dedicate specific inventory quantities to be used for designated work orders / projects. H y Infor Lawson Inventory Control 77 Ability for inventory to be returned to the storeroom at the same unit cost (with overhead) that it was withdrawn. H Y Infor Lawson inventory Control Priority Availability H -High I M -medium L- Low 119 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Inventory Management p r od uct :4.12 - Inventory management i. . .. – . — . . . . Replace this text with the primary OBlective: To provide master file Information on nit anuinM~ nnri f." *_1L4­ 78 NurrsSsf '�3?gl���t }d��13e �ir��fe`, 78 Ability to perform partial returns of inventory. H Y 71nforLawson n Inventory Control 79 Receiving 80 Ability to process receipts at one receiving locations. H Y Inventory Control, Infor Lawson Purchase Order 81 Ability to bar code scan product into inventory with hand held scanners and Infor Lawson Inventory Control, enter data such as warehouse location. H Y Infor Lawson Mobile supply Chain Management 82 Inventory Adjustments This can be accomplished with the use of 83 Ability to support bar - coding, H the Mobile Supply Chain Management Infor Lawson Mobile Supply module although more discovery is Y Chain Management required. 84 Ability for authorized users to perform inventory level adjustments H Y Infor Lawson Inventory Control 85 Ability to perform a physical inventory and update actual quantity levels. H Y Infor Lawson Inventory Control 85 Ability to transfer inventory from a warehouse to another location (including a truck) for future use. L Y Infor Lawson Inventory Control 87 Costing 88 Ability to automatically calculate weighted average, FIFO, LIFO, etc. cost of inventory items when stock contains items at multi le prices. H y Infor Lawson Inventory Control 89 Ability to define different costing method for each inventory type. H N N/A A Control allows one costing method per inventoa location Ability to capitalize and depreciate inventory items when received into inventory Depreciation takes place in asset 90 and utilize the current depreciated value for calculating the costing method L N N/A management, not perpetual inventory when withdrawn from inventory, locations. 91 Ability to include freight in inventory costs (spread over number of items in inventory). H Y Infor Lawson Inventory Control 92 Ability to apply a markup rate to the item cost for an inventory item. H Y Infor Lawson Inventory Control 93 Transload Management 94 Ability to scan and store the inbound receipt in a document management system H Infor Lawson is generally easy to link to with a link to the actual inventory item. T Infor Lawson Inventory Control document management systems. 95 Ability to track the following data elements for each inventory item in storage (in addition to standard data elements above); N/A 95 Date Received H Y Infor Lawson Inventory Control 97 Unlimited additional specific comments based customer requirements H Y Infor Lawson Inventory Control 98 Ability to generate a report showing all inventory items received or withdrawn by da . Y H Y Infor Lawson Inventory Control Standard report within Infor Lawson 99 Interfaces 100 Ability to interface to a third party work order system (such as Maximo) or H Interfacing with a system like Maximo is provide a work order module. M Infor Lawson Inventory Control enerally straightforward 101 Ability to validate transaction dates based on valid periods established within the fiscal year. H Y Infor Lawson Inventory Control Availabilit High y Pr+ o Y - Yes I R- Reporting Tool I T - Third Party H - H gh M - Medium L- Law 120 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Inventory Management Objective: gernent To provide master file information on all equipment and supplies for purchasing, tracking, and disbursement Replace this text to multiple departments. with the primary product 142 Ability to validate all data entered for inventory transactions, that relate to other Infor Lawson Inventory Control, ENNNEIMMM data within other modules and functions within the system. H Y various modules 103. Ability to import and export data from Excel H Y Infor Lawson Inventory Control, Infor Lawson Smart Office, Infor 104 Ability to interface with other applications within the ERP, including: - Microsoft Addins N/A 105 Work Order- for complete job costs, including materials cost and usage H y Infor Lawson Inventory Control, Infor EAM 106 Purchasing - for replenishment & reordering H Y Infor Lawson Inventory Control, Infor Lawson Purchase Order Z0 7 Purchasing - to receive inventory items purchase through a H Infor Lawson Inventory Control, procurement card y Ihfor Lawson Purchase Order 108 Asset Management - to withdraw an item from inventory and attach to Infor Lawson Inventory Control, an asset or convert to an asset itself M Y Infor EAM 109 General Ledger - for inventory transactions, including shrinkage H y Infor Lawson Inventory Control, Infor Lawson General Ledger 110 Provides access to vendor master files in Purchasing module. H Y Infor Lawson Inventory Control, Infor Lawson Purchase Order, Infor Lawson Accounts Payable 111 Misc. Billing module, allowing for the ability to generate a bill at time of Infor Lawson Inventory Control, service (inventory sale to external customer). M Y Infor Lawson all 112 Principal Reports 113 Abilityto provide on -line access to inventory transactions (receipt, issues, and adjustments) and status. H y Infor Lawson Inventory Control 114 Vendor Activity, by item, date, or value. H Y Infor Lawson Purchase Order 115 vendor /Item Cross Reference Report. H Y Infor Lawson Purchase Order 116 Price list for each item. H Y Infor Lawson Purchase Order 117 Recommended Orders with automatic notification, all or user - selected items below reorder p Dint, including: _ Infor Lawson Inventory Control 118 Maximum and Minimum Reorder Points H Y infor Lawson Purchase Order 119 Date of Last Purchase H Y Infor Lawson Purchase Order Infor Lawson Purchase Order, 120 Year -to -Date Issuances .H Infor Lawson Business Y Intelligence 121 Year -to -Date Receipts H Y Infor Lawson Purchase Order 122 Back Order status, all items currently on back order. M Y Infor Lawson Inventory Control 123 Receiving, item by date or vendor or P.O. #. H Y Infor Lawson Purchase Order 124 Material Usage Report, value or quantities by account, department, division, vehicle part number, or program fora specified time period. H y Infor Lawson Purchase Order 125 Inventory Status, summary and detail. H Y Infor Lawson Inventory Control 126 Physical Inventory Worksheet, quantities on hand by location and bin number. Subsequently prints Physical Inventory status report. H Y Infor Lawson Inventory Contra! Priority Availa bility H - High I M - Medium I L - Low 121 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Inventory Management Replace this text with the primary product Objective: To provide master file information on all equipment and supplies for purchasing, tracking, and disbursement to multiple departments. . z .:. NUHtis r,� 'A LIP`„ R �Ir&i_efl 127 Month End Inventory Listing. M Y Infor Lawson Inventory Control 128 Inventory Listing on demand. M Y Infor Lawson Inventory Control 129 Year End Variances by Item, Value and /or Quantity. H Y Infor Lawson Inventory Control 130 Historical Inventory Use and Inventory Value /quantity on Hand (with "as of date). M Y Infor Lawson Inventory Control 131 Actual inventory usage report (dollar amounts) by department, by period. H Y Infor Lawson Inventory Control 132 Inventory "inactivity" report. H Y Infor Lawson Inventory Control 133 Inventory usage analysis report by department is available. H Y Infor Lawson Inventory Control 134 Cycle count report is generated without freezing inventory. H inventory 'Freeze' required prior to count N Infor Lawson Inventory Control laeation Avalla6ility Prl Y - Yes I R - Reporting Too] I T - Third Party H - High I M - Medium I L - Low 122 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Investment Management Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded In the Statement of Work, as part of the deployment of the solution, R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the primary software vendor]. The pricing of all third party products that provide this functionality MUST be included in the cost proposal. M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. improve the effectiveness of City investments. 1 System Requirements 2 Ability to track pooled investments. M T SymPro Investment system 3. Ability to provide reconciliation of monthly custodian report to par, cost and interest income. M T SymPro Investment system Financial Services - Custodial interface 4 Ability to maintain a database of negotiable instruments held for safekeeping, M T SymPro Investment system 5 Ability to manage agreements and track letters of credit, performance bonds and cash deposits. M N N/A 6 Ability to flag performance bonds and cash deposits to indicate debt offset. M N N/A 7 Ability to associate delivery/ payment relationship. M N N/A 8 Ability to tie 'letter of credit' system to accounts payable for cash deposit release. M N N/A 9 Ability to itemize investment activity in the general ledger. H T SymPro Investment system General Ledger Interface module 10 Ability to integrate Investment Management activities into general ledger directly. H T SymPro Investment system General Ledger Interface module 1 1 Ability to record project, reconcile, report and record amortization and accretion on a monthly basis. M T SymPro Investment system 12 Ability to perform interest projections based on user specifications. M T S mPro Investment system 13 Ability to provide detailed projected yield and maturity analysis to6ls: N/A 14 Based on current M T SymPro Investment system 15 Based on "what if" M T SymPro Investment system 16 Ability to track: N/A 17 U.S. Treasury Bills M T S mPro Investment system 18 U.S. Treasury Notes M T SymPro Investment system 19 U.S. Treasury Strips M T SymPro Investment system 20 Repurchase Agreements M T SymPro Investment system 21 Commercial Paper M T SymPro Investment system 22 Bankers Acceptances M T SymPro Investment system 23 Agency Discount Notes M T 5 mPro Investment system 24 Agent Bonds Bullets M T SymPro Investment system Priority Availability H - High I M -Medium L- Low 123 of 247 Y - Yes R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Investment Management Aeplace this text with the primary product name(s) which satisfy requirements. Objective: To improve the effectiveness of City investments. Nf 0,00r'i ApAea to 004'irerftie 25 Agency Bonds - Callables M T SymPro Investment system 26 Reverse Repurchase Agreements M T SymPro Investment system 27 Certificates of Deposit M T SymPro Investments stem 28 Collateral M T SymPro Investment system 29 Local Government investment Pool (LGIP) M T SymPro Investments stem 30 Municipal Bonds M T SymPro Investment system 31 Corporate Bonds M T SymPro Investment system 32 Ability to maintain the following information for each investment: N/A 33 Par Value M T SymPro Investment system 34 Security Type M T SymPro Investment system 35 CUSIP M T SymPro Investment system 36 Purchased Interest M T SymPro Investment system 37 Premium /Discount M T SymPro Investment system 38 Purchase Date M T SymPro Investment system 39 Settlement Date M T SymPro Investment system 40 Issue Date M T SymPro Investment system 41 Purchase Price M T SymPro Investment system 42 Sale Price M T SymPro Investments stem 43 Custodian / Holder M T SymPro Investment system 44 Broker /dealer M I T SymPro Investment system 45 Market Price M T SymPro Investments stem 46 Book Value M T SymPro Investment system 47 Market Value M T SymPro Investments stem 48 Interest Rate M T SymPro Investment system 49 Yield M T SymPro Investment system 50 Maturity Date M T SymPro Investments stem 51 Short /Long First /Last Coupon M T SymPro Investment system 52 Next Interest Payment Date M T SymPro Investment system 53 Last Interest Payment Date M T SymPro Investment system 54 Call Date {s} M T SymPro Investment system 55 56 Call Price Net Gain /Loss M M T T SymPro Investment system Sym Pro Investment system 57 58 59 Entry Audit Log Amortization of premiums and discounts Credit Rating M M M T T T is ymPro Investment system SymPro Investment system SymPro Investment system 60 61 62 63 64 Ability to assign and track an investment that is associated with one or more funds. Ability to target investment earnings to another fund. Ability to set up a fund as non - interest bearing. Ability to track fund balances for distribution of interest. Ability to record an estimated interest rate for pooled investments for the month. H H H M M T T T T T SymPro Investment system SymPro Investment system SymPro Investment system SymPro Investment system SymPro Investment system Earnings Allocation module Earnings Allocation module Earnings Allocation module Availability Pnonty Y - Yes I R - Reporting Tool I T -Third Party H -High I M -Medium I L - Low 124 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Investment Management To imp rove the effectiveness of City investments. 65 Ability to allocate interest earnings, including negative interest, based on average balances calculated from user defined to /from dates. M T SymPro Investment system Earnings Allocation module Ability to allocate unrealized gain /losses resulting from fair valuation of pooled 66 investments based on average balances calculated from user defined to /for M T SymPro Investment system Earnings Allocation module dates. . 67 Ability to track interest receivable by fund /or . M T SymPro Investment system 68 Ability to track FMV balances on a fund /org level, M T SymPro Investment system 69 Ability to track historical cash flow activity. M T SymPro Investment system 70 Ability to auto post interest distribution to the G/L module based on full accrual. H T SymPro investment system Earnings Allocation and GL Interface 71 Ability to auto post FMV adjustment to the G/L module. H T SymPro Investments stem modules GL Interface module Ability to automatically record interest receivable and revenue to the General 72 Ledger for all investments including the estimated pool investment interest H T SymPro Investment system GL Interface module monthly. Ability to reconcile the estimated versus actual interest income for pooled 73 investments and automatically generate and record the - appropriate journal into H T SymPro Investment system Earnings Allocation and GL Interface the General Ledger monthly. modules Ability to determine and track interest income that considers situations in which 74 portions of a pooled investment have been drawn down or added to the pool during the investment period such that the original, deposits and withdrawals M T SymPro Investment system Earnings Allocation module activity can be tracked separately. 75 Ability to post journal voucher entries in current month to the portfolio. H T IsymPro Investment system GL Interface module 76 Ability to record investment purchases. M T SymPro Investment system 77 Ability to record investment complete sales. M T SymPro Investment system 78 Ability to record investment partial sales. M T SymPro Investments stem 79 Ability to record investment interest earned by individual investment. M T SymPro Investment system 80 Ability to record investment gain /loss (both realized and unrealized). M T SymPro Investment system 81 Ability to record investment interest receivable. M T SymPro Investment system 82 Ability to record rate changes. M T SymPro Investments stem 83 Ability to track a pool of collateral for sweep repurchase agreements and CD's. M T SymPro Investment system 84 lAbility to adjust investments to market (FMV). M T SymPro Investment system 85 Ability to record investment calls and partial calls. M T SymPro Investments stem 86 Ability to modify /adjust fields rather than reverse entries for investment activity with an audit trail of changes. M T SymPro Investment system 87 Ability to generate and update required tables (Bank, Broker, Custodian, Security . Types, etc.). M T Sym Pro Investment system 88. Ability to manage multiple portfolios. M T SymPro Investment system 89 Ability to auto - generate the security ID No. M T SymPro Investment system 90 Abili to create user defined portfolios, M T SymPro Investment system 91 Ability to calculate amortization /accretion utilizing a user defined method (i.e., straight line, constant yield, etc.). M T SymPro Investment system Priori LV Availability H -High I M - Medium I L -Low Z25 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Investment Management �4.13 - Investment Management Replace this text with the primary product Objective: To improve the effectiveness of City investments. Nurmlier� Ali "':I,ld��i#or��ec�it�ireiis�k. - 92 Ability to project interest payment dates, maturities and calls. M T SymPro Investments stem 93 Ability to calculate multiple yields (e.g. yields based on industry standards). M T SymPro Investment system 94 Ability to perform and print investment compliance review (comparing the portfolio to the policy) based on user - defined parameters. M T SymPro Investment system 95 Ability to amortize discounts taken. M T SymPro Investment system 96 Ability to track each fund's share of the investment portfolio. M T SymPro Investment system Earnings Allocation module 97 Ability to produce an investment ledger which contains a history of the investment. M T SymPro Investment system 98 lAbility to abide by the State of Texas's investment laws for governments M T SymPro Investment system As it pertains to public sector investing. 99 Ability to add comments on yields M T N/A System can be interfaced to Bloomberg. 100 Ability to interface with Bloomberg Investment Software L N N/A More information Is needed to determine type of interace and cost. 101 Ability to interface with Tracker investment software H N N/A 102 Reporting 103 Ability to create the following reports based on user defined dates: N/A 104 Interest Apportionment M T SymPro Investment system 105 Ability to generate a report on duration of securities or securities category. M T SymPro Investments stem 106 Ability to generate a report on weighted average maturity of securities or securities category. M T SymPro Investment system 107 Ability to generate a report on modified duration of securities or securities category. M T SymPro Investment system 108 Ability to generate a report to compare the investment return vs. user defined benchmarks. M T SymPro Investment system 109 Ability to report and graph portfolio statistics (investment allocation, historical yields, etc.). M T SymPro Investment system 110 Ability to graph a yield comparison line. L T SymPro Investment system Analytics module 111 Ability to generate historical reports, M T SymPro Investment system 112 Ability to generate a Monthly Investment Report that includes the following: SymPro Investment system 113 Individual investments within a particular portfolio including Book Value, Market Value and Maturity Date M T SymPro Investment system 114 Listing of investments by fund type (Book Value) M T SymPro Investment system 115 Listing of investments by broker /dealer (Par Value) M T SymPro Investments stem 116 Comparison of current month, previous month and current month previous year's rate comparing LGIP to the overall City investment portfolio rate. M N N/A Comparison of fed rates (3- month, 6- month, 1 year, 3 year, 5 year) for the 117 current month and same month prior year to the overall City investment M N N/A portfolio performance for that month 118 Comparison of Portfolio size with increase /decrease amount as compared to same month in the previous year M N N/A 119 Interest income for current month (bonds, all else), YTD (bonds, all else) and prior year month and YTD (bonds, all else) M T SymPro Investment system This would be done in two reports Availability Prime Y - Yes I R - Reporting Tool J T - Third Party H - High l M - Medium J L - Low 126 of 247 M - Modification J F - Future l N - Not Available Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium L -Low 127 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - .Enterprise Resource Planning System Investment Management City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR pr Replace this text with the primary Objective: To provide far fully integrated billing and tracking of all City -wide receivables. vendor Replace this text with .. C ° I 1 1kAR'U t� tA1 e Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import/expert, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include Implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party func0onaiity (i.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be Included In the cost proposal. M Functionality is provided through customization to the app)ication, including creation of a new workflow or development of a custom Interface, that may have an impact on future upgradability. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. pr Replace this text with the primary Objective: To provide far fully integrated billing and tracking of all City -wide receivables. 1 Customer Management 2 Ability to associate Customer number ranges or Customer number format Infor Lawson Accounts "masks" to a department, receivable type or user. H Y Receivable 3 Ability for flexibility for system generated customer ID numbers or user assigning Infor Lawson Accounts them. M Y Receivable 4 Ability to split or combine customer accounts. H Y Infor Lawson Accounts Receivable 5 System must provide the ability to maintain the following customer information: N/A 6 Customer Number H y Infor Lawson Accounts Receivable 7 Name of Customer H y Infor Lawson Accounts Receivable 8 Owner/ Business Address H y Infor Lawson Accounts Receivable 9 Bill To Address H Y Infor Lawson Accounts Receivable 10 Nine Digit Zip Code H y Infor Lawson Accounts Receivable 11 Legal Description Infor Lawson Accounts Infor Lawson supports the ability to add H Y Receivable comments and links to documents within your document management system. 12 Telephone - Work H Y Infor Lawson Accounts Receivable 19 Telephone - Cell Phone H y Infor Lawson Accounts Receivable 14 FAX Number H y Infor Lawson Accounts Receivable Availability Prr_t�r Y - Yes I R- Reporting Tool I T - Third Party H - Fligh M - Medium L- Low 128 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR Objective: To provide for fully integrated billing and tracking of all City -wide receivables. 15 Customer Type H y Infor Lawson Accounts Receivable 16 Number of Insufficient Fund Checks Received M y Infor Lawson Accounts Receivable 17 Date of Last Insufficient Fund Check Received M y Infor Lawson Accounts Receivable 18 State Tax Exempt Number plus expiration date L y Infor Lawson Accounts Receivable 19 Federal Tax ID number M y Infor Lawson Accounts Receivable 20 Hotel /Motel State ID number H y Infor Lawson Accounts This could be an attribute. Receivable 21 Drivers License Number L y Infor Lawson Accounts Receivable 22 Last payment date M y Infor Lawson Accounts Receivable 23 Last payment amount M y Infor Lawson Accounts Receivable 24 Email Address L y Infor Lawson Accounts Receivable 25 Customer Notes H y Infor Lawson Accounts Receivable 26 PO Number Field H y Infor Lawson Accounts Receivable 27 Unlimited number of user defined fields M y Infor Lawson Accounts Receivable 28 Ability to track multiple location addresses per customer. H y Infor Lawson Accounts Receivable 29 Ability to track a customer interaction log of notes that is automatically updated Infor Lawson Accounts with date /time of input and user. H y Receivable 30 Ability to review a customer's billing /transaction history at a summary level and Infor Lawson Accounts be able to drill down and select a bill or transaction item to view in detail. H y Receivable 31 Ability to perform customer inquiries by account name; account number; and Infor Lawson Accounts invoice number, amount due, or any other invoice or customer field. H y Receivable 32 Ability for the system to automatically maintain and allow viewing of an audit log Infor Lawson Accounts of-all changes to a customer account. M y Receivable 33 Ability to flag a customer account as "Cash Only ". M N Infor Lawson Accounts Receivable Accepts overpayments and stores a credit balance in the appropriate 34 account /customer record, including the appropriate accounting entry based on H y Infor Lawson Accounts City defined accounts. Receivable Pr iurity Availability Y- Yes I R- Reporting Tool I T -Third Party H -High M -Medium I t -Low 129 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR &eplace this text with the primary product name(s) which satisfy requirements, Objective: To provide for fully integrated billing and tracking of all City -wide receivables. IYumlier npg0,eaei n ?'eq�rirern'�nts�� 35 Ability to apply overpayment amounts to other invoices for that customer. H Y Infor Lawson Accounts Receivable Ability to support eGovernment customer self - service function, whereby each 36 customer has the ability to access customer account level information, including L N Infor Lawson Accounts viewing their invoices, payments, a statement, etc. Receivable 37 Ability to see all liens and outstanding receivables on a customer account H Y Infor Lawson Accounts Receivable 38 Ability to see all outstanding receivables on a customer's account across all Infor Lawson Accounts Assumes utility billing transactions are modules (AR, US, Permits, Licensing, etc.) H y Receivable posted to Infor Lawson AR, 39 Ability to accept a deposit and apply to billings on user defined bill types. M Y Infor Lawson Accounts Receivable 40 Miscellaneous Billing and Invoicing 41 Ability to set charge codes that are tied to specific GL accounts H Y Infor Lawson Billing 42 Ability to support recurring billing functions allowing the user to establish effective date and frequent of recurring billing. H Y Infor Lawson Billing 43 Ability to bill a minimum amount based on bill type. L N Infor Lawson Accounts Receivable 44 Ability to change the bill type which will automatically check if the minimum Infor Lawson Accounts requirements have been met. L N Receivable 45 Ability to build standard invoices that are recurring and bill each month /year the same customer and amount. H Y Infor Lawson Billing 46 Ability to select the "remit to" address on the invoice from a list of centrally approved /managed addresses. L Y Infor-Lawson Billing 47 Ability to establish a series of department specific bill types for various charges. H Y Infor Lawson Billing 48 Ability to establish bill types and rate tables and schedules for each with the ability for authorized users to change these default rates on invoices. M y Infor Lawson Billing 49 Ability to accommodate various bill calculation methods (fiat rate, unit charge, etc.), H Y Infor Lawson Billing 50 Ability to establish rate tables as having multiple components (i.e,, rate plus a flat charge). H y Infor Lawson Billing 51 Ability to calculate a discount based on bill typ type and /or customer e. M Y Infor Lawson Billing Discounts are established for the customer or payment terms; not the bill type. 52 Ability for a particular bill type to be configured to require the association of that . Infor Lawson Accounts bill to a parcel number. H N Receivable 53 Be able to maintain the following information associated with a particular bill Infor Lawson Accounts type: Receivable 54 Interest codes H N Infor Lawson Accounts Finance charge rates are established at the Receivable customer level, not the invoice level. 55 Charge codes H Y Infor Lawson Billing Pn ant Availability y Y - Yes I R - ReportingTool I T - Third Party N - High M - Medium) L- Low 130 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and Ali Objective: To provide for fully integrated billing and trackina of all City -wide rereivnhlva 56 Interest % H N Infor Lawson Accounts Receivable Late fees and Finance charges are 57 Penalty / late fee type (flat rate, percentage) M Y Infor Lawson Billing defaulted from the customer or customer type, and can be overridden on each transaction. Late fees and Finance charges are 58 Penal amount ( p ercent or flat rate h' (P. ) M Y defaulted from the customer or customer Infor Lawson Billing type, and can be overridden on each 59 Associated accounts H Y transaction. Infor Lawson Billing 60 Revenue and receivable accounts H Y Infor Lawson Billing 61 Related department M Y Infor Lawson Billing 62 Frequency M y Infor Lawson Billin 63 Be able to generate miscellaneous bills that can include the following bill types: N/A Bill types are user - defined. 64 Special Events H y Infor Lawson Billing 65 False alarms L Y Infor Lawson Billing 66 Police Services for 3rd Parties H Y Infor Lawson Billing 67 Inspections M Y Infor Lawson Billing 68 Roll off Dumpsters (ROA) L Y Infor Lawson Billing 69 Sidewalk Replacement H Y Infor Lawson Billing 70 Code Enforcement H Y Infor Lawson Billing 71 Magistrate Violations L Y Infor Lawson Billing 72 Grant payment requests H Y Infor Lawson Billing 73 Cell tower rentals H Y Infor Lawson Billing 74 Cost recovery L Y Infor Lawson Billin 75 Other, unlimited, user defined types H y Infor Lawson Billing 76 Ability to define an invoice format specific to each bill type without programming intervention required, L T MHC Document Express 77 Ability to define each invoice format to include GL account coding on each line item (to assist with the receiptin process). L T MHC Document Express 78 Ability for the bill print formatting features to be enabled by forms design tools not performed through mail merge. M MHC Document Express Ability to create and print invoices /bills showing the account and bill number, 79 amount due, date due, and the customer's name and address and line item H Y Infor Lawson Billing description on- demand. $� Ability to print invoices in a specified order such as customer number, customer name, invoice number, etc. M Y Infor Lawson Billing 81 Ability to initiate a bill based on a prior bill to that customer (acting as a customer invoice template), H Y Infor Lawson Billing Availability Prr -Y Y - Yes R - Reporting Tool I T - third Party H - High I M - Medium J L -Low 131 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR - - � w � rrra uurrrrrr - - Objective, To provide for fully integrated billing and tracking of all City -wide receivables. fVurttiferF pp'plicatibrj I��gtilresf'ent�"'s "', ; 82 Ability to setup automatically recurring bills. H y Infor Lawson Accounts Receivable, Billing 83 Ability to establish installment payment schedules and take partial payments. H y Infor Lawson Accounts Receivable 84 Ability to process simple loans that will show a principal, interest and payment Infor Lawson Accounts information. L y Receivable 85 Ability for multiple revenue lines (types) to be credited on a single bill. M y Infor Lawson Billin 86 Ability to allow user to select GL period when posting transactions. M Y Infor Lawson Billing 87 Ability to automatically generate separate GI. batches when processing invoices, Infor Lawson Accounts payments, adjustments, etc. L y Receivable 88 Ability to establish user - defined receivable types using charge code tables and to Infor Lawson Accounts track them separately. L y Receivable 89 Ability to input billing information at the departmental level. H Y Infor Lawson Billing 90 Ability to generate a credit memo /adjustments to specific invoices or to a group of invoices. H Y Infor Lawson Billing 91 Ability to import invoice line item information from external data sources (i.e., Infor Lawson-Add-ins for Excel) into a working (not yet Printed/ posted) invoice. M y Microsoft Office 92 Ability to bar code invoices and have recelpting scanners identify the customer account /invoice for applying payments. M T MHC Document Express 93 Ability to support real -time posting of invoices. L y Infor Lawson Accounts Receivable 94 Ability to support real -time posting of credit memos. L y Infor Lawson Accounts Receivable 95 to establish payment terms # days until due based on bill Ability p Y ( Y 1 type. H Y Infor Lawson Accounts Receivable 96 Ability to generate a zero - charge invoice that will allow for aging based reporting Infor Lawson Accounts on those items, as a reminder. M N Receivable 97 Ability to allow one -time invoices. L y Infor Lawson Accounts Receivable 98 Ability to bill multiple items on a single invoice. H y Infor Lawson Accounts Receivable 99 Ability to support pre - payments. H y Infor Lawson Accounts Recelvable 100 Ability to credit each line item on an invoice to multiple revenue accounts. M Y Infor Lawson Accounts Receivable 101 Ability to reprint billings /invoices. H y Infor Lawson Accounts Receivable 102 Ability designate a charge priority t1' g g p ty indicator for each bill type, which will User Field 1 can be used as a sort option on designate the priority of applying payments during Lash recelpting, L y Infor Lawson Billing g he On Account Application AR33.1 form pp ( ) Ability to develop invoices with multiple pages of detail with the option to to manually apply ayments. 103 summarize the charges onto one line item with an attachment, L T IVIHC Document Express Availability Prioritsr Y- Yes I R - Reporting Tool I T- Third Party H - High I M - Medium I L - Low 132 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX- Enterprise Resource Planning System Mist Billing and Ali • Replace this text with the primary product req uirements. Objective: To provide for fully integrated billing and tracking of all City-wide receivables. Ability to specify due dates for bips, based on type of bill or billi ng frequency, 104 H Y Infor Lawson Billing such as 30 days from the printing or mailing date or other user - defined criteria. 105. Ability to e-mail an invoice versus printing and. mailing. M T MHC Document Express 106 Ability to review any and all remotely entered information for accuracy before Infor Lawson Accounts p osting (i.e., supervisor approval of batches for posting to G /L). L y Receivable 107 .invoice numbering Ability to specify invoice numbering schemes specific to each bill type (i.e., Invoice numbers are numeric with a user - 108 alphanumeric). L N Infor Lawson Billing defined alpha prefix, and auto - generated. Invoice types do not generate separate Ability to have a user defined invoice numbering scheme that applies to all numbering schemes. 109 invoices. L Y Infor Lawson Billing Invoice numbers are numeric with a user- Ability to automatically assign invoice numbers with user defined ranges based defined alpha prefix, and auto - generated. 110 on department or bill type. M Y Infor Lawson Billing Separate numbering schemes are used per Process Level, which is a user - defined grouping typically used to represent 111 Late Charges /Interest /Penalty department or agency generating the bill. 112 Ability to automatically calculate interest and penalties on a delinquent bill based Infor Lawson Accounts on bill type with user defined rules (e.g. billing date, first day of month, etc.). M Y Receivable 113 Ability to establish late charges and penalties as a percentage of overdue amount Infor Lawson Accounts Ora flat.penalty. M y Receivable 114 Abilityto establish late charges as a flat rate per day. M N Infor Lawson Accounts Receivable 115 Ability to establish late charges with user definable frequency as to when late Infor Lawson Accounts charges are applied (i.e. daily, weekly, monthly, quarterly, etc.). M y Receivable 116 Ability to waive penalty for an individual customer or invoice with proper Infor Lawson Accounts authorization. M y Receivable 117 Statement Processing 118 Ability to generate monthly billing statements to all accounts with either current Infor Lawson Accounts period activity and /or carry forward balances. H y Receivable Statements can be filtered to a specific 119 Ability to support statement processing by bill type. H N Infor Lawson Accounts Process Level (department or agency) but Receivable not specific bill types within that Process Level. 120 Ability o generate one statement for all bill g tY g types being to same customer. L Y Infor Lawson Accounts Receivable Pri__ o h H -High I M -Medium I L - Low 133 of 247 Availabilitv Y- Yes I R- Reporting Tool I T -Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR primary proauct Objective: To provide for fully integrated billing and tracking of all City -wide receivables. Ntlrra�tjer ]�iipi�ic�����s It�gtiii•�fni�� �,�,., , Bill= 1110110100MINIM 121 Ability to support statement processing functionality that fully accesses customer Infor Lawson Accounts H Y account information including all invoices, credits, fees and payments. Receivable 122 Ability to support late notice statement processing with "configurable" language Infor Lawson Accounts based on the aging results. H y Receivable Infor Lawson Business 123 Ability to print the detail of the charges on the statement. H R Intelligence; Infor Lawson Accounts Receivable 124 Ability to print statements with zero balances if there was any activity for the Infor Lawson Accounts month. H y Receivable 125 Ability to print statement with zero balances on request if there was no activity Infor Lawson Accounts for the month. H y Receivable 126 Receivables Management Ability for the system to be configured to allow decentralized entry, work flowed 127 to central authorized users for review of any and all remotely entered Infor Lawson Accounts information for accuracy before final posting to the General Ledger and Accounts H Y Receivable Receivable. 128 Ability to centralize the City into one receivables system. H Y Infor Lawson Accounts Receivable Ability to produce an Accounts Receivable aging report that details transaction 129 aging. The aging report should provide information specific to each department H Y Infor Lawson Accounts and can be run with an "as of date. Receivable 130 Ability to generate aging reports percustomer based on invoice due dates, H Y Infor Lawson Accounts Receivable 131 Ability o generate aging reports per bill Y g g g p p type based on invoice due dates. H N Infor Lawson Accounts Aging can be run by Process Level, but not Receivable by bill type. 132 Ability to identify an unpaid invoice on the customer record, if an item is "in Infor Lawson Accounts Collections". H y Receivable 133 Ability to perform "write- offs" on customer accounts. H Y Infor Lawson Accounts Receivable 134 Ability to have an approval process where a request is routed through a Infor Lawson Accounts workflow for approval of a write off. H y Receivable 135 Ability to attach documents. H y Infor Lawson Accounts Document links can be attached; but the Receivable documents themselves are not replicated. 136 Ability to write -off remaining balances and clear the receivable by Journal entry Infor Lawson Accounts {with appropriate security authorizations }. H y Receivable 137 Ability to automatically roll particular receivables to a delinquent stage based on Infor Lawson Accounts invoice due date and bill type. H Y Receivable 138 Ability to track delinquent accounts and print late payment notices for mailing at Infor Lawson Accounts 30, 60, 90 and 120 days, or any other user - defined time periods. H y Receivable 139 System must provide the ability to Compile delinquent receivable's for: - Infor Lawson Accounts Receivable Avail ability Pr Y - Yes I R - Reporting Tool I T - Third.Yarty H -High I M -Medium I L -Low 134 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR Objective, To provide for fully integrated billing and tracking of all City -wide receivables. 140 Transfer to a collection agency H y Infor Lawson Accounts Receivable 141 Write -off the balance H y Infor Lawson Accounts Receivable 142 Adjustment of the balance H y Infor Lawson Accounts Receivable 143 Reinstatement H y Infor Lawson Accounts Receivable 144 When invoices are transferred to a collection agency, the system has the ability Infor Lawson Accounts to automatically post these to a different AR account in GL. H Y Receivable 145 Ability to waive a portion of an invoice with proper approvals. H y Infor Lawson Accounts Receivable 146 Ability to generate notices for mailing to customers resulting from NSF that Infor Lawson Accounts includes the returned check fee. H Y Receivable 147 Ability to . customize any mailed correspondence, such as letters, Late Payment notices and bills. H T MHC Document Express 148 Ability to perform adjustments to prior invoices or customer accounts allowing Infor Lawson Accounts for the recording of a comment related to the adjustment. H Y Receivable 149 Ability to perform adjustments to account balances for checks returned with Infor Lawson Accounts insufficient funds, including the addition of a NSF fee to the customer account. H y Receivable 150 Ability to ACH / bank draft receivables. H Y Infor Lawson Accounts Receivable 151 Interfaces / Integration 152 Ability to integrate to a Point Of Sale (POS) system. M Y Infor Lawson Accounts Standard interfaces exist to accept cash Receivable receipt detail. Other types of interfaces may require more custom development. 153 Ability to have G /L, Cash Receipting and POS systems fully integrate. H Y Infor Lawson Accounts Standard interfaces exist to accept cash Receivable receipt detail. Other types of interfaces may require more custom development, Ability to reconcile COBRA payments made through account receivable with COBRA receipts are handled entirely in the 154 eligibility records in HR. L N N/A Infor Lawson Benefits module, and do not interface with Infor Lawson Accounts Receivable. 155 Ability to have the resident information integrated with the master address file. L M Infor Lawson Accounts Receivable Requires a custom interface 156 System is integrated with a central contacts database which tracks contact Infor Lawson Accounts information that can be accessible from any module. M M Receivable Requires a custom interface Priority Availability Y -Yes I R - Reporting Tool I T- Third Party H - High M - Medium I L- Low 135 of 247 M - Modification I F - Future I N - Not Avallabte City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR 4.14 - Misc Billing and ,. Replace this text with the primary product name(s) which satisfy requirements, Objective: To provide for fully integrated billing and tracking of all City-wide receivables. Numb A00 Ito Jae ulre - Within Grants Management, can select full 157 Ability to stipulate when revenue is recognized in G/L (i.e., modified accrual /full accrual or modified accrual; but the setting accrual based on fund type and the passage of time; 60 days). M N N/A Is not by fund it is system -wide. No such setting in AR for other types of bills. Terms codes are defined centrally in Infor 158 Ability to have integration with Contract Management for payment term clauses. M Y Infor Lawson Accounts Lawson and shared by Purchase Order, Receivable Accounts Payable, Accounts Receivable, and Contract Management 159 Ability to import police citations to track open (unpaid) citations and send late no M y Infor Lawson Accounts Receivable 160 Ability to integrate to AP for refunds. M Y Infor Lawson Accounts ' Receivable 161 Ability to establish user security levels that assist with defining which system users have the ability to see (by fund, department, etc.). H Y Infor Lawson System Foundation 162 Ability to interface to M5 word and excel. H y Infor Lawson Add -ins for Microsoft Office 163 Ability to import an Excel file with billing information. H y Infor Lawson Add ins for Microsoft Office 164 Ability for system to allow for ACH (bank drafted) payment processing. M Y Infor Lawson Accounts Receivable 165 Ability to send a billing file to a 3rd party for the printing and mailing of the invoices and statements. L Y N/A 166 System integrates with an integrated voice response system to allow customers to be able to inquire on account and bill information via phone. L N N/A 167 System allows for the import of electronic payment flies from various sources (bank, credit card merchants, etc.) M Y N/A 168 Ability to export a file containing delinquents to a collection agency. H Y N/A 169 Reporting Infor Lawson Business 170 Ability to create custom reports based on user - defined criteria /parameters. H y Intelligence, Infor Lawson Add -ins for Microsoft Office, Infor Lawson Smart Office Infor Lawson Business 171 System to contain the reports below as default /automatic reports. H R Intelligence, Infor Lawson Add -Ins Items 172 through 233 contain a mixture of delivered reports and those that must be for Microsoft Office, Infor Lawson Smart Office developed using proposed reporting tools 172 Ability to inquire or report on any attribute of an invoice (Department, location, Infor Lawson Accounts date, amount, account, etc.). H Y Receivable 173 Ability to view a history, based on user defined dates, of billing and collection Infor Lawson Accounts history on -line. H y Receivable Ava ability pri orEty Y - Yes i R - Reporting Tool I T -Third Party H - High 1 M - Medium I L - Low ] 36 of 247 M - Modification J F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR misc 6 illi ng anc A& Replace this text with the primary product req uirements. Objective: To provide for fully integrated billing and tracking of all City-wide receivables. 174 Ability to provide a detailed payment transaction report. H Y Infor Lawson Accounts Receivable 175 Ability:to view a customer's billing /transaction history at a summary level and be Infor Lawson Accounts able to view an item in detail. H Y Receivable 176 Ability to create and track installment billings that span a multi -year period. H y Infor Lawson Accounts Receivable 177 Ability to create customer inquiries by account name, account number, invoice Infor Lawson Accounts number, amount due, or any other invoice or customer field. H Y Receivable 178 Ability to create and print invoices /bills showing the following: Infor Lawson Accounts Receivable 179 Account number H y Infor Lawson Billing 18o Bill number H Y Infor Lawson Billing 181 Amount due H Y Infor Lawson Billing 182 Due date H Y Infor Lawson Billing 183 Customer name H Y Infor Lawson Billing 184 Customer address H Y Infor Lawson Billing 185 Line item description and amount H Y Infor Lawson Billing Ability to accumulate and print an Aged Receivable Report for all past -due 186 accounts of 30, 60, 90, 120, 120+ days as of a user - specified date. The detailed Infor Lawson Accounts information on customer number, customer type, bill type, and the unpaid H Y Receivable amounts will be printed. Ability to create Accounts Recelvable Aging Reports that details transaction Depends somewhat on the department 187 aging and is specific.to each department and can be run with an "as of' date. The M y Infor Lawson Accounts structure relative to the AR system design, detailed information on customer number, customer type, bill type, and the Receivable May require a report to be developed using unpaid amounts will be printed. one of the proposed reporting tools. 18.8 Ability to create a Daily Cash Receipts and Adjustments Journal, including Infor Lawson Business General Ledger account totals and billing /cash receipts code totals. H R Intelligence 189 Ability to create a. Delinquency Report by age or user defined listing all Infor Lawson Accounts delinquent accounts, amounts past due, and penalty/interest charges. M Y Receivable Ability to create a Transaction Report, listing details on each payment collected, 190 with options for specifying p p fying an output sequence, bill type, date range, and /or H R Infor Lawson Business Terminal number would need to be tracked transaction type. Intelligence in a user field. 191 Ability to create an Account Master File Listing. M y Infor Lawson Accounts Receivable 192 Ability to have a print preview file to send specific pages or archive for later use H Y N/A 193 Ability to create an Installment Pay Report showing beginning balance, payment Infor Lawson Business dates {for all payments made} and balance due. H R Intelligence Ability to.create an Invoice Register. Listing details on each invoice generated, by 194 user or department, with options for specifying an out ut se sequence, bill p p p q type, H Y Infor Lawson Accounts date range, etc. Receivable � r —fit Availability H - High I M - Medium L -Low 137 of 247 Y - Yes R - Reporting Tool C T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System MiSC Billing and AR 4.14 - Misc Billing ' `R Replace this text with the primary product name(s) which satisfy requirements. Objective; To provide far fully integrated billing and tracking of ail City-wide receivables. 195 Ability to create Customer Invoices /Bills, sequenced by type, date, receipted Infor Lawson Business amount, and partial or entire payment, account number. H R Intelligence 196 Ability to create Mailing Ltst /Labels for sending correspondence. H Y Infor Lawson Accounts Receivable 197 Ability to report customers that have had no activity as of a user specified date, Infor Lawson Business so that the customer can be purged from the system. H Y Intelligence Ability to create a report showing Bills and Transactions Purged for all types, or 198 for specific types of bills, with a zero balance; the date paid, canceled, etc., must L Y Infor Lawson Accounts be included. The report can be generated for a user - specified date range. Receivable Infor Lawson Business 199 Ability to generate letters based on account balance per customer type not on Intelligence, Infor Lawson Add -ins billed items for past due accounts. M R for Microsoft Office, Infor Lawson Smart Office 200 Ability to list all accounts that have been transferred to a collection agency. H Y N/A 201 Ability to create a GL Account Detail Report, showing all transactions posted to Infor Lawson Accounts an account in the General Ledger, including: Receivable 202 Bill Number H y Infor Lawson Accounts Receivable 203 Customer Number H Y Infor Lawson Accounts Receivable 204 Check Number H Y Infor Lawson Accounts Receivable 205 Amounts H Y Infor Lawson Accounts Receivable 206 Balance H Y Infor Lawson Accounts Receivable 207 Adjustments H y Infor Lawson Accounts Receivable 208 System must provide the ability to maintain billing history, including the above Infor Lawson Accounts information and the following: Receivable 209 Bill Type H Y Infor Lawson Accounts Receivable 210 Status of Bill H Y Infor Lawson Accounts Receivable 211 Bill. Number H Y Infor Lawson Accounts Receivable 212 Check Number H y Infor Lawson Accounts Receivable 213 Billing Cycle M y Infor Lawson Accounts Receivable. Avail abflity Prrority Y _ Yes I R - Reporting Tool i T - Third Party H - High I M - Medium I L- Low 138 of 247 M - Modification I f - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Misc Billing and AR A. Replace this text with the primary pro.uct name(s) which satisfy requirements. Objective: To provide for fully integrated billing and tracking of all Clty -wide receivables. 214 Amount Due H y Infor Lawson Accounts Receivable 215 Date Charged, Billed, Due and Paid H y Info r Lawson Accounts Receivable 216 Balance Due Date H y Infor Lawson Accounts Receivable 217 Payment Type (check, cash, credit card, etc.) H y Infor Lawson Accounts Receivable 218 Last Payment Date M y Infor Lawson Accounts Receivable 219 Last Payment Amount M y Infor Lawson Accounts Receivable 220 Installments uanti (q ty in total and remaining) H y Infor Lawson Accounts Receivable 221 Installment Amounts H y Infor Lawson Accounts Receivable 222 Late Payment Notices Set by Date H y Infor Lawson Accounts Receivable 223 Next Billing Date H y Infor Lawson Accounts Receivable Assumes recurring bill exists for customer. 224 Last Billing Date H y Infor Lawson Accounts Receivable 225 MTD Billing Amounts H y Infor Lawson Accounts Receivable 226 YTD Billing Amounts H y Infor Lawson Accounts Receivable 227 Paid -to -Date H y Infor Lawson Accounts Receivable 22 Adjustments /Write -offs H y Infor Lawson Accounts Receivable 229 Interest and Penalty Charges H y Infor Lawson Accounts Receivable 230 Total Balance H y Infor Lawson Accounts Receivable 231 Amount /Date Sent to Collection Agency H Y Infor Lawson Accounts Receivable 232 Collection Agency Status H y Infor Lawson Accounts Receivable Ability to create a Code of Ethics Report showing all customers to /from which the Infor Lawson Business 233 City pays /receives more than $10,000 cumulatively over a defined- period (e.g., H R Intelligence, Infor Lawson Add -ins Jan -June and Jan -Dec). for Microsoft office, Infor Lawson Smart Office Priority Availabilit y H - H High l M - Medium L- Low 139 of 247 Y - Yes R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll • prod Objective; To provide an automated system to improve processing of pay and deduction reformation, manage on -line employee records records and facilitate the preparation of paychecks and reports. Re place this text with vendor mod ule, r . i~rJCUlfiyc�TtfLax� r Ability to predate and postdate employee transactions (i.e. calculations & Functionality is provided out of the box through the completion of a task associated with a routine configurable area that Includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be included in the cost proposal. M Functionality Is provided through customization to the application, including creation of a new workflow or development of a custom Interface, that may have an impact on future upgradability, F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. • prod Objective; To provide an automated system to improve processing of pay and deduction reformation, manage on -line employee records records and facilitate the preparation of paychecks and reports. 1 General Functional Requirements 2 Ability to predate and postdate employee transactions (i.e. calculations & deductions based on date can be done in advance) W Y Infor HR /Payroll 3 System provides, all mandated State and Federal payroll reports, and includes updates with the standard software maintenance agreement H Y Infor HR /Payroll 4 Ability to have different From/To pay dates in the same payroll run. The Hourly employees have a different From/To pay date than the salaried employees. L Y Infor HR /Payroll 5 Ability to restrict access to Payroll /Personnel system to provide secure inquiry. H Y Infor HR /Payroll 6 Ability to perform supplemental payroll processingto support year -end processing schedules. H Y Infor HR/Payroll 7 Ability to set different worker's comp rules for the different organizations (i.e. Police vs. Pension employees) M Y Infor HR /Payroll Ability to provide a payment history record for each payment and /or adjustment 8 that the system generates that contains sufficient information to recreate all of the conditions and factors involved in the generation of the payment or H y Infor HR /Payroll adjustment. 9 Ability to adjust all accumulated totals that are affected by an adjustment (e.g., FICA- subject wages, taxes, and retirement). H Y Infor HR /Payroll 14 Ability to match every payment and adjustment with the pay period where the adjustment applies. H Y Infor HR /Payroll 11 Ability to pay employees every other week but have the choice of producing vendor checks (i.e, Fed'I, state, insurances, etc.) on the same cycle or monthly. H Y Infor HR /Payroll 12 Ability to change position and job class mid -pay cycle. H Y Infor HR /Payroll 13 Ability to generate multiple checks for an employee within a single pay cycle. H Y Infor HR/Payroll 14 Ability to provide extensive audit trails of payroll transactions. H Y 116for HR /Payroll Availability Pri ority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 140 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Replace this text with the Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee primary product records and facilitate the preparation of paychecks requirements. and reports. 15 Ability to pay employees with hourly rate and biweekly salary in same payroll cycle. H Y Infor HR /Payroll 16 Ability to refund terminated employees. H Y Infor HR /Payroll 17 Ability to perform both payroll and personnel functions from a single database with automatic update of information in both systems from a single transaction. H Y Infor HR /Payroll 18 Ability to maintain salary information for terminated employees for a user- defined time interval. H Y Infor HR /Payroll 1 Ability to reconcile COBRA payments made through account receivable with M Y Infor has a COBRA billing and receipts eligibility records in HR. Infor HR /Payroll module within HR /Benefits. A loan to an employee can be set up as a deduction with a declining balance. Additionally, functionality within the 20 Ability to provide multiple loans to employees and inquire and report on the loan garnishment module would work. If the and any payments made against those loans, L Y Infor HR /Payroll intent is to give periodic advances to employees, the above process will work. if the intent is to grant loans and receive interest and principal payments, the above 21 Ability to calculate and pay longevity on each eligible employee's regular pay H y Infor HR /Payroll process would not be ideal. Ability to track base pay (per contract hourly pay) and premium pays (i.e. shift 22 differential, longevity, overtime, etc.) separately and list all of these earnings H Y Infor HR /Payroll separately on the check stub 23 Ability to send appropriate electronic notifications to HR /Payroll Personnel when important payroll functions have - occurred (checks printed, etc.) M Y Infor HR /Payroll /ProcessFlow 24 EMPLOYEE SET -UP and MAINTENANCE 25 Payroll module tightly integrated to Human Resources module, sharing the same database and employee record H Y Infor HR /Payroll Ability to classify employees in variety of ways (active, terminated, inactive, on- 26 call, seasonal, permanent, temporary, term, intermittent, full -time, part-time, H Y Infor HR /Payroll elected, exempt, non- exempt, and user - defined other). 27 Ability to classify an employee as Medicare only, both Social Security and Medicare or exempt both Social Security and Medicare. H Y Infor HR /Payroll 28 System must provide the ability to safeguard against using duplicate Social Security Numbers. H Y Infor HR /Payroll 29 Ability. to display employee information without displaying the SSN. H Y Infor HR/Payroll 30 Ability to enter multiple location codes per employee M y N/A 31 DEDUCTIONS AND CONTRIBUTIONS 32 Ability to track the following information: - N/A 33 Multiple Insurance plans H y Infor HR /Payroll 34 Flexible spending /cafeteria plan (health and daycare) H Y lInfor HR /Payroll 35 Credit union (or other banking facility) H Y Infor HR /Payroll Pn� Availability H - High I M - Medium L -Low 141 of 247 Y - Yes R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Replace this text with the primary prod Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. Nuribel,° AfI1�17 36 Basic and additional life insurance H Y Infor HR/Payroll 37 Survivor's income benefits M Y Infor HR /Payroll 38 Long -term disability insurance H Y Infor HR /Payroll 39 Short -term disability insurance H Y Infor HR /Payroll 40 Deferred compensation (457) H Y Infor HR/Payroll 41 Charitable contributions H Y Infor HR /Payroll 42 Garnishments (child support, federal levy, creditor, bankruptcy) H Y Infor HR /Payroll 43 Supplemental Life (2 different types) H Y Infor HR /Payroll 44 Federal, state, FICA (OASDI), Medicare taxes H Y Infor HR /Payroll 45 Unlimited number of deductions H Y Infor HR /Payroll 46 Deductions with a future effective date(s) H Y Infor HR /Payroll 47 Ability to specify, by pay /deduction code: N/A 48 Which codes apply to which employees. H Y Infor HR /Payroll 49 Which get added to calendar YTD totals. H Y Infor HR /Payroll 50 Which get added to Fiscal year to date (FTD) totals H Y Infor HR/Payroll 51 Which are for retroactive pays. H Y Infor HR /Payroll 52 Which are deducted from check and shown on stub. H Y Infor HR /Payroll 53 Which deductions apply by pay period and employee /bargaining group. H y Infor HR /Payroll 54 Deductions with begin and stop dates for such items as: - N/A 55 Minimum /maximum percentage of earnings amount H Y Infor HR /Payroll 56 Minimum /maximum fixed dollar value H Y Infor HR /Payroll 57 Priority H Y Infor HR /Payroll 58 Frequency for withholding H Y Infor HR /Payroll 59 Ability to identify which payroll run the deductions are scheduled for (first, second, third, only first & second, all, etc.). H Y Infor HR /Payroll 60 Ability to establish multiple deferred compensation (457) matching rules, allowing for City match based on employee contribution level H Y Infor HR /Payroll 61 Ability to calculate 401a benefit contribution based on contributions that an employee can make to one or more 457 plans. H Y Infor HR /Payroll 62 Ability to calculate DROP interest payment on pension payroll checks. L N 63 Ability to allow for leave without pay with the ability to continue employer paid deductions (FMLA and Police). H Y Infor HR /Payroll 64 Ability to have on -line real -time update capability of the deduction table. H Y Infor HR /Payroll 65 Ability to provide mass update capabilities of the information in the deduction table. H Y Infor HR /Payroll 66 Ability to allow deductions to be employee paid, employer paid, or a c combination thereof, H Y Infor HR /Payroll 67 Ability to set -up arrears rules by deduction type. H Y Infor HR /Payroll 68 Ability to allow the selection of the method of computing employee and employer contribution amounts based on the following: N/A 69 Flat dollar amount H Y Infor HR /Payroll 70 Percentage of the total contribution amount H Y I Infor HR /Payrgll Availability Priority Y - Yes I R - Reporting Tool l T - Third Party H - High j M - Medium I L- Low 142 of 247 M -Modification ( F - Future I N -Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll �' 1:0 - rd yrs if Replace this text with the name(s) primary product which satisfy requirements, Objective: To provide on automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. 71 Amount per hour worked H Y Infor HR /Payroll 72 Formula H Y Infor HR /Payroll 73 Percent of earnings H Y Infor HR /Payroll Ability to produce audits of employee deductions for the purpose of detecting 74 the absence of a required deduction or the existence of an unauthorized H Y Infor HR /Payroll deduction. The system does allow for required Ability to determine if a deduction should be applied to a particular payment deductions based on criteria such as 75 based on such criteria as earnings type, effective dates, and employee group H Y Infor HR /Payroll process level, department, location, work restrictions. location, job code, union, pay frequency, salary class, employee status and exempt 76 lAbility to determine if earnings are sufficient to withhold a deduction. H Y status. Infor HR/Payroll 7 7 Ability to accumulate totals per employee deduction for the following employee and employer contribution amounts: y Infor HR /Payroll 78 Current wage period H Y Infor HR /Payroll 79 Month -to -date H Y Infor HR /Payroll 80 Quarter -to -date H Y Infor HR /Payroll 81 Year -to -date H Y Infor HR /Payroll 82 Fiscal -to -date H Y Infor HR /Payroll 83 Life -to -date M Y Infor HR /Payroll 84 Ability to process special supplemental deductions. H Y N/A The system does allow for required Ability to allow recurring deductions in dollar amounts and percentages of base deductions based on criteria such as 85 and /or gross salary. H Y process level, department, location, work Infor HR /Payroll location, job code, union, pay frequency, salary class, employee status and exempt 86 Ability to allow one -time or short term recurring deductions. H Y status. Infor HR /Payroll 87 Ability to flag deductions that do not continue after a certain amount has been reached. H Y Infor HR /Payroll 88 Ability to compute and report a percentage employer contribution to the pension plan. H Y Infor HR /Payroll 89 Ability to process both negative and positive payroll deductions. H Y Infor HR /Payroll Ability to accommodate and identify multiple types of benefit plans (e.g., health, 90 dental, life insurance, etc,) that are employee and /or employer paid with H Y Infor HR /Payroll multiple premium amounts per plan (individual, individual+l, family). Ability to set and calculate variable employee and employer contribution 91 amounts on employee benefit deduction records based on the following input Infor HR /Payroll transaction fields: 92 Effective date H Y Infor HR /Payroll 93 Benefit plan H Y Infor HR /Payroll Priority Availab_illty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 143 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX Enterprise Resource Planning System Payroll Replace this text with the primary product Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. Nar►Eer��b ",ll tio,�`'_� i51i`�i�' 94 Dependent coverage (single +I, family) H Y Infor HR /Payroll 95 Employee group H Y Infor HR/Payroll 96 Eligibility H Y Infor HR /Payroll 97 Combination of the above fields H Y Infor HR/Payroll 98 Percentage of Sala H Y Infor HR /Payroll 99 Ability to calculate Social Security and Medicare tax on deferred comp earnings. H Y Infor HR /Payroll 100 Ability to NOT calculate Federal, State, and Citytaxes on deferred camp earnings. H Y Infor HR /Payroll 101 Ability to establish the priority of the deductions - user can change priority for all employees or for individual employees. H Y Infor HR /Payroll 102 Ability to do a monthly accumulation of insurance premiums for reconciliation to insurance providers' lnvoice file. Provide for method of comparison. H y Infor HR /Payroll Ability to calculate and deduct life insurance, short -term and long -term disability 103 premiums each month for all employees based on gross wages and employee's H Y Infor HR /Payroll age. 104 Ability to generate automatic G/L journal entry forall deductions each pay period. H y Infor HR /Payroll 105 Ability to add unlimited number of user - defined deductions. H Y Infor HR /Payroll This depends on the nature of the 106 Ability to auto adjust all deductions at termination H Y Infor HR /Payroll deduction and the calculation type of the deduction. Not all deductions a utomatically adjust when someone 107 Ability to set up deductions as taxable or non - taxable H Y Infor HR /Payroll terminates. 108 Garnishments 109 Ability to process garnishments for third- parties, child support, bankruptcy, federal levy. H Y Infor HR /Payroll Ability to setup varying computational methods for each garnishment type, such 110 as determining an employee's disposable earningsfor each garnishment type (gross minus required withholdings) including accommodations forvarying tax H Y Infor HR /Payroll filing statuses, 111 Ability to enter specific garnishment withholding amounts for an employee for each pay period. H y Infor HR /Payroll 112 Ability to record the following information with each garnishment: - Y Infor HR/Payroll 113 Name and address of the levying parry H Y Infor HR /Payroll 114 Case number H Y Infor HR /Payroll 115 Garnishment amount H Y Infor HR/Payroll 116 Ability to have one garnishment deduction that can be paid out to multiple vendors H y Infor HR /Payroll 117 Ability to calculate withholding of specific amount up to a pre - described amount (balance due /maximum deduction amount). H Y Infor HR /Payroll Availability Priority Y - Yes I R - Reporting Toot T .Third Party H - High I M - Medium f L- Low 144 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll ' Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee Replace text records and with the primary rr requirements. facilitate the preparation of paychecks and reports. 118 Ability to calculate withholding at a percentage rate of disposable 'pay up to a pre- described amount (balance due /maxlmum deduction amount). H y Infor HR /Payroll Ability to establish minimum earnings standards which preempt the deduction 119 from being taken to reduce the deduction of the amount allowed by law (30 X H Y Infor HR /Payroll minimum wage exempt from garnishment). Ability to establish exempt earnings calculations which determine the amount to 120 be withheld from the employees' disposable and /or take home pay for Federal H y Infor HR /Payroll Levies. 121 Ability to track each garnishment independently (to track multiple garnishments per employee). H Y Infor 122 Ability to calculate multiple garnishments for one employee H Y Infor HR /Payroll 123 Ability to update calculations based on most current federal and state regulations. H y Infor HR /Payroll 124 Ability to calculate court - ordered medical insurance premiums as garnishment when computing disposable Income. H Y Infor HR /Payroll 125 EARNINGS 126 Data Elements - Earnings 127 Ability to track the following earnings information (MTD, QTD, YTD, FTD ): Infor HR /Payroll 128 Regular Pay H Y Infor HR /Payroll 129 Overtime Pay H Y Infor HR /Pa roll 130 Paid and unpaid leave H Y Infor HR /Payroll 131 Hours paid in current period but worked, taken, or earned in previous pay period H Y Infor HR /Payroll 132 Lump sum paid leave (vacation, sick leave, and comp hours) H Y Infor HR /Payroll 133 On -tali shift by day H Y Infor HR /Payroll 134 Retirement benefit received H Y Infor HR /Payroll 135 Overtime at straight time rate H Y Infor HR /Payroll 136 On the job injury pay H Y Infor HR /Pa roll 137 Short term disability H Y Infor HR /Payroll 138 Jury duty H Y Infor HR /Payroll 139 Termination /retirement leave payout H Y Infor HR /Payroll 140 Education pay H Y Infor HR /Payroll 141 Training pay H Y Infor HR /Pa roll 142 Status: Permanent, Term, on -call, seasonal, temporary, intermittent H Y Infor HR /Payroll 143 Compensation time paid H Y Infor HR/Payroll 144 Compensation time earned H Y Infor HR /Payroll 145 Dependent sick leave H Y Infor HR /Payroll 146 Familydeath (funeral) leave H y Infor HR /Payroll 147 Personal holiday H Y Infor HR /Payroll 148 1 step -up pay H Y Infor HR /Payroll 149 1 Incentive / award paid H Y Infor HR /Payroll 150 I Military Active Leave H Y Infor HR /Payroll Priority Avall abiliit H High M - Medium f L Low 145 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll 4.15 1 - Payroll, Replace this text with the primary procluct name(s) which satis . fy : requirements. Objective: To provide an automated system to improve Arocessina of nay and deduction information. manaap nn - line employee rprnrdc and fnriletnto the nrpnnrntinn of nnyrhprkc nnrl rpnnrtc Avail ability Pr � Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 146 of 247 M - Modification I F - Future I N - Not Available 151 Military Training H Y Infor HR /Payroll 152 Catastrophic leave H Y Infor HR/Payroll 153 Suspension / Administrative H Y Infor HR /Payroll 154 Family Leave - no pay, comp taken, dependent sick leave, personal holiday, sick leave, vacation, catastrophic leave H Y Infor HR /Payroll 155 Earnings type subject to retirement, FICA, income tax, or Unemployment Insurance H Y Infor HR /payroll 156 Variable taxing rates and methods (e.g. flat percent or annualized percentage table) for any earnings type H Y Infor HR /Payroll 157 Additional Pay (such as for CDL) H Y Infor HR /Payroll 158 Other unlimited user defined earnings H Y Infor HR/Payroll 159 Ability to identify retirement eligible wages from gross wages. H Y Infor HR /Payroll Ability to have current period (bi- weekly), quarter -end, year -to -date and fiscal -to Payroll totals are tracked and available in 160 date accumulators for all taxes, deductions, earnings, and hours (including pay H Y Infor HR /Payroll drill around and by Inquiry on a calendar hours, overtime hours, differential, leave hours, etc.). year bases. Fiscal totals are available using an ad hoc report; 161 Ability to allow an unlimited number of user defined earning types and attributes. H y Infor HR /Payroll Ability to set up a matrix with steps and pay rates based on employee group and 162 automatically move up a step each year based on their anniversary date (i.e. H Y Infor HR /Payroll Employees are moved in mass on step and Employee starts on Feb 1 and set to step X, one year will move to step X +1) rape schedule b g y personnel actions. 163 Ability to distribute pay to an unlimited number of accounts, With automatic default payroll distribution. H Y Infor HR /Payroll Ability to enter one employee in multiple positions with multiple job titles, pay 164 rates. classifications, cost centers, etc., during the same pay cycle without the H Y Infor HR /Payroll need for manual journal entries and show cross reference in payroll register. 165 Ability to split employee pay and benefits among multiple or anfzations. H Y Infor HR/Payroll Ability to automatically pay employee (any employee type) for part of a pay 166 period at one rate and the rest of the pay period at.a different rate if employee's H Y Infor HR /Payroll rate than a is effective dated during the middle of the pay period. 167 Ability to calculate regular rate of pay, per FLSA requirements: ((Total hours X Base Rate) + (additions to pa )) /total hours = reg rate. H Y Infor HR /Payroll 168 Ability to calculate base pay: (Total hours X Base Rate) + {addition's to ay). H Y Infor HR /Payroll 169 Ability to allow.an employee to be paid a premium pay regardless of the number of hours worked in an FLSA cycle. H y Infor HR /Payroll 170 Other Earnings 171 Ability of department to change time record and hold changes in suspense awaiting release by authorized user /de p artment prior to accepting. M y Infor HR /Payroll 172 Ability to calculate step -up pay for temporary assignments above employee's current position H Y Infor HR /Payroll Avail ability Pr � Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 146 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll To provide on.automoted sy stem to improve processing of pay and deduction information, manage on -line records and facilitate the preparation of Aavchecks and P rig rite H - High I M - Medium l L- Low 147 of 247 Availabllity Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available 173 Ability to reexamine suspense items each payroll cycle and release them for processing when all suspense conditions are cleared. M Y Infor HR /Payroll 174 Ability to pay earnings based on following calculations: - Y Infor HR /Payroll 175 Flat rate H Y Infor HR /Payroll. 176 Percent of salary rate (base pay rate) H y I Infor HR /Payroll 177 Amount per hour H Y Infor HR /Payroll 178 Fixed Amount H Y Infor HR /Payroll 179 Ability to designate some earnings types to have uni ue calculation routines. H Y Infor HR /Payroll 180 Ability to restrict an earnings type to a specified group or groups of employees. H Y Infor HR /Payroll 181 Ability to automatically calculate regular gross for employees based on the following rates and varying pa periods per year: Infor HR /Payroll 182 Hourly rate H Y Infor.HR /Payroll 183 Bi- weekly rate H Y Infor HR /Payroll 184 Monthly rate H Y Infor HR/Payroll 185 Annual rate H Y Infor HR/Payroll 186 Ability to compute total hours. worked multiplied by rate per hour when less than a standard pay period amount is due to an individual. H y Infor HR /Payroll 187 Ability of system to calculate and adjust taxable wages for non -cash fringe benefits. H Y Infor HR /Payroll 188 Ability to calculate and pay an employee's other source of compensation: - Infor HR /Payroll 189 Prior period adjustments H Y Infor HR /Payroll 190 Car Allowance- H Y Infor HR/Payroll 191 Moving expenses H Y Infor HR /Payroll 192 Tuition reimbursement H Y Infor HR /Payroll 193 Accrued Time Cash Out H Y Infor HR /Payroll 194 Travel reimbursement H Y Infor HR /Payroll 195 Mileage reimbursement H Y Infor HR /Payroll 196 Supplemental payments H y Infor HR/Payroll 197 Underpayments H Y Infor HR/Payroll 198 Lump sum payment for unused leave H Y Infor HR /Payroll 199 Allowance (clothing, uniform, etc.) H Y Infor HR /Payroll 200 Retro Pay H Y Infor HR/Payroll 201 Other reimbursements and additions to pay H Y Infor HR /Payroll 202 Dependent care H Y Infor HR /Payroll 203 Police / Fire off duty detail H Y Infor HR/Payroll 204 Ability to pay accrued time out as current dollars versus banked hours H Y Infor HR /Payroll 205 Overtime 206 Ability to calculate gross pay: Base Pay + OT Premium + Other Additions to Pay. H Y Infor HR /Payroll 207 Ability to identify which additions to pay are included in OT weighted average calculation. H y Infor HR /Payroll P rig rite H - High I M - Medium l L- Low 147 of 247 Availabllity Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll ■ Replace this text with the primary pr Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. Nurn Ability to calculate FLSA overtime on only one position's hours for an employee 208 in multiple positions (e.g., an employee who works hours in an exempt position H Y Infor HR /Payroll and hours in a non- exempt position). 209 Ability to calculate overtime hours for different employee groups with different FLSA periods. H Y Infor HR /Payroll 210 Ability to record overtime based on FLSA regulations on a user defined cycle by employee group (for example in compliance with state code). H Y Infor HR /Payroll 211 Ability to calculate weighted average overtime premium pay; Reg Rate X OT hours X .5. H Y Infor HR /Payroll 212 Ability to alert users if OT is entered without 40 hours of pay entered. H Y Infor Payroll, Time and Attendance Typically, pay rules are created to automatically roll worked hours into either 213 Ability to alert users if more than 40 hours of work is entered without OT paid or H Infor Payroll, Time and overtime or comp time after 40, without comp time accrued. Y Attendance the need for any manual intervention. Alerts may be created for this condition, should it occur. 214 Ability to alert user for overtime or comp earned for unauthorized employees. H Y Infor Payroll, Time and Attendance Ability to record hours based on 9 -1 -1 Operator policies (i.e. 12 hour shifts with 215 36 hours in one week and 48 hours in the other week, with only 4 hours of H Y Infor Payroll, Time and ttendance Attendance Ability to record hours based on Solid Waste Department policies (i.e. enter time 216 worked per day as 8 hours for regular sched and additional hours if outside of H Y Infor Payroll, Time and regular shift). Attendance Ability to record overtime based on Police, Fire, and Airport regulations for OT 217 (enter time worked per day and record OT after 27 day cycle) and only include H Y Infor Payroll, Time and overtime pay in every other pay check. Attendance 218 Ability to enter and report overtime by subcategories. H y Infor Payroll, Time and Attendance 219 Ability to specify earning codes that are overtime eligible. H Y Infor Payroll, Time and Attendance 220 Ability to pay double time, 2.5 time and triple time H Y Infor HR /Payroll 221 Ability to calculate overtime payments using weighted average hourly rate for em loyees with one or more pay rates. H Y Infor HR /Payroll 222 Shift Differential 223 Ability to pay shift differential based on percentage of rate or set amount. H Y Infor HR /Payroll 224 Ability to calculate differential shift by work times coded by employees, according to agreement H Y Infor HR /Payroll 225 lCompTime 226 Ability to track camp time and optionally allow either to be taken or paid out (up I to the discretion of the employer). H Y Infor HR /Payroll Availability Pr one Y - Yes i R - Reporting Tool I T - Third Party H - High i M - Medium I L- Low 148 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll product 1­1 - ." — Replace this text with the primary req uirements. Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. 227 Ability to limit earned comp time to a user specified number of hours; provide ability to enter exceptions. M Y Infor HR /Payroll 228 Ability to pay comp time at any time during the year. H Y Infor HR /Payroll 229 Ability to auto pay comp balances at year end; must allow exceptions. L Y Infor HR /Payroll 230 Ability to track compensatory time off hours earned by employees. H Y Infor HR/Payroll 231 Ability to allocate a different maximum number of compensatory hours that may be banked by employee group. L Y Infor HR /Payroll 232 Retro Pay 233 Ability to automatically calculate retroactive pay. H Y Infor HR /Payroll 234 Ability to generate a separate Retroactive Pay separate from the regular pay cycle. H Y Infor HR /Payroll Ability to calculate and.allow one -time or multiple arrears deductions for an 235 employee's insurance premiums if needed for retroactive changes in the H Y Infor HR /Payroll employee's enrollment.. 236 Ability to automatically generate pay or adjustments when a retroactive pay- related information is changed - rate, hours, allowances, etc. H Y Infor HR /Payroll 237 PTO 238 Ability to log aII Vacation /PTO, sick, and comp adjustments in the system. H Y Infor HR /Payroll 239 Ability to identify which funds are to be used for accrual of vacation, sick time, etc., for those staff who are allocated to multiple funds. H Y Infor HR /Payroll 240 Ability to calculate PTO /vacation and sick leave accrual based on years of service, job class, employee status (permanent, term), department (Police, other), etc. H Y Infor HR /Payroll 241 Ability to limit PTO /vacation accruals based on maximum for defined plan, jab class, department, status, etc, and record the time lost as a result of the limits. H Y Infor HR /Payroll 242 Ability to alert user entry of exceeding accrued balances; ability to override edit. M Y Infor HR /Payroll Ability to record leave time and accruals per pay period and annually based on 243 combination of years of service and employee group for several types of leave plans (PTO, Police, traditional Vac /Sick, executive accrual, according to City H y Infor HR /Payroll policies). 244 Ability to automatically adjust the paid leave accrued balances by type when leave is taken (vacation, sick, sick incentive, PTO, holiday, floating holiday, etc.) H y Infor HR /Payroll 245 Ability to track detailed leave information: type, leave date, hours taken, remarks, start/stop dates: H Y Infor HR /Payroll 246 Ability to limit the usage of PTO /vacation, sick leave, and camp time based on employee's accumulated balances, with exceptions allowed. H y Infor HR /Payroll Ability to automatically calculate and report a change in general leave accrual 247 rate based on a change in standard pay hours for the pay period or an H Y Infor HR /Payroll employee's years in service. Availability Priori onto Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 149 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll �, p r od uct .. .: , :. .... . Replace this text with the primary Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. N ii*W ihOpJ eaticA r i lreirret('t " 248 Ability to store and retrieve "to- date" and "year -to -date" leave accrued, taken, paid, lost (over max), and forfeited. H Y Infor HR /Payroll 249 Ability to calculate vacation, sick, and comp payoffs at termination including current period accrual, current period taken, and remaining balance. H Y Infor HR /Payroll 250 Ability to prohibit PTO and vacation payoffsfor terminating probationary employees. H Y Infor HR /Payroll 251 Ability to turn on and off employees accruals based on a predetermined time frame. H Y Infor HR /Payroll 252 Ability to have different accrual pay out rules for each type (i.e. sick payout is once a year, vacation and personal twice a year) M Y Infor HR /Payroll 253 Ability to determine the dollar amount of sick, personal and vacation liability. H Y Infor HR /Payroll 254 Ability to reset the accrual balances (use it or lose it) H Y Infor HR /Payroll 255 Ability to carry vacation balance forward (if below the cap per specific eligibility group and benefit plan) H y Infor HR /Payroll 256 Ability to mass reduce or add specific leave amount as determined by contract H Y Infor HR /Payroll 257 System provides a report each pay period of employees who have more than the 80 hours of PTO allowed M Y Infor HR /Payroll Ability to create an automatic notification to the employee when an employee's 258 vacation /PTO /sick time balance is running above / below a user defined M Y Infor HR /Payroll This notification could be created /delivered maximum/ minimum level, by the Time and Attendance module. 259 Ability to track and pay out sick leave as part of a buyback program H Y Infor HR/Payroll 260 Ability to schedule time -off requests electronically H Y Infor HR /Payroll 261 Labor Distribution 262 Ability to balance entries by fund for distributed labor costs. L Y Infor HR /Payroll 263 Ability to balance (offset) entries for distributed labor costs. M Y Infor HR/Payroll 264 Ability to track and calculate, on a daily basis, labor cost of projects (FEMA reporting). M Y Infor HR /Payroll 265 Ability to distribute costs for labor (overtime and mileage) by project (not as a proportion of the labor costs per project). H Y Infor HR /Payroll 266 Ability to track uncompensated hours for employees by project to gather total hours needed to complete project. H R Infor HR /Payroll 267 Ability to track uncompensated hours for volunteers by project to gather total hours needed to com lets project also for potential matching p p l ( p g portion of grants). M Y Infor HR /Payroll 268 Ability to provide cost accounting options for task, location, and project. H R I Infor HR /Payroll 269 Ability to generate internal billing for distributing labor costs to project (grants). L Y Infor HR /Payroll 270 Ability to have a percentage allocation set up for the costs centers L Y Infor HR /Pa roll 271 PAYROLL PROCESSING 272 Ability to create Payroll Edit List detailing exceptions as well as listing out gross, deductions, net, GL distributions with department totals. H Y Infor HR /Payroll 273 JAbility to produce a Deduction Register for each pay cycle H Y Infor HR/Payroll Ava ilk Pnarity Y -Yes I R -Reporting Tool I T- Third Party H - High I M - Medium I L- Low 150 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll roi i Replace this text with the primary product name(s) which satisfy requirements. Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. 274 Ability to forecast an employees check based on criteria entered H Y Infor HR /Payroll 275 Ability to produce a Cash Requirements report for each ay cycle M Y Infor HR /Payroll 276 Direct Deposit 277 Ability to create a file for direct deposit in ACH format, deferred comp providers, and others as needed, H Y Infor HR /Payroll 278 Ability to change the format of the bank file when changes are requested from the bank H Y Infor HR /Payroll 279 Ability to have multiple financial institutions per employee designated for direct deposit. H Y Infor HR /Payroil 280 Ability to allow direct deposit as: Infor HR /Payroll 281 Full net amount to one financial institution H Y Infor HR /Payroll 282 Percentages of the net amount to more than one financial institution H Y Infor HR/Payroll 283 Fixed amounts to more than one financial institution H Y Infor HR /Payroll 284 Multiple accounts to one financial institution H Y Infor HR /Payroll 285 Ability to direct payments to pay cards and create file to upload to pay card provider: H Y Infor HR /Payroll 28:6 Ability to prenote prior to an employee's first pay cycle. M Y Infor HR /Payroll 287 Ability to override prenote process. M Y Infor HR/Payroll 288. Ability to accept direct deposit changes directly from bank (i.e. Credit Union) L Y Infor HR /Payroll 289 Ability to access check stubs through employee self service H Y Infor HR /Payroll, ESS, MHC Document Express 290 Ability to perform mass changes to direct deposit H Y Infor HR/Payroll 291 Validation of routing numbers from a bank file M R Infor HR /Payroll 292 Check Printing 2 Ability to provide computer - generated payroll checks. H y Infor HR /Payroll, MHC Document Express 294 Ability to print check and stub, or earnings statement, on self - mailer check form. H Y Infor HR /Payroll The Payroll program creates an output file which is used by a third party partner such as MHC to print checks and remittance advices as well as post items to employee self- service or send by email. 295 Ability to print checks in prescribed sequence that can be changed at any time by users. H Y Infor HR /Payroll 296 System must provide flexible processing schedules for the ability to rerun payroll, if needed. H Y Infor HR /Payroll 297 Ability to restart the check process for the following: - Infor HR/Payroll 298 One check H Y Infor HR /Payroll 299. Small group of checks H Y Infor HR /Payroll 300 Entire check run H Y Infor HR /Payroll 301 lAbility to automatically advance to next paycheck to continue stub printing. H Y Infor HR /Payroll 302 jAbility for manual check processing. M Y linfor HR /Payroll Availability Priority Y -Yes I R -Reporting Tool' I T- Third Party H- High I M- Medium I L- Low 151 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Replace this text with the primary product Objective To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. _. 5 7r 60 -t �i 1;a" IUumfserr Ap'" "�om�� 1 �rh_ *I,., - 1 303 Ability to have special payroll runs at the same time as a normal payroll run. M Y Infer HR /Payroll 304 Ability to run supplemental payrolls that update the year -to -date balances (gross, net, taxes, deductions, etc.) without producing paychecks. M Y Infer HR /Payroll Ability to run preliminary payrolls that do not update year -to -date balances but During the payroll cycle, DrlllAround enables one to see GL distributions. Once 305 simulate the update of year -to -date balances with simulated postings to the M Y Infer HR /Payroll payroll is run in update mode, the GIL general ledger (e.g. a test run). distributions can be run in report or update. mode. 306 Ability to adjust previously issued payments. H Y Infor HR /Payroll 307 Ability to void and reissue checks H Y Infor HR /Payroll 308 Ability to print single payroll checks for employees even if they are working in multiple positions or funded from multiple funding sources. H Y Infor HR /Payroll 309 Ability to issue checks outside of the processing cycle. H Y Infer HR /Payroll Ability of the advice / check stub to have all relevant detailed information 310 regarding the employee, earnings, and deductions, including annual H Y Infor HR /Payroll accumulators as defined by user 311 Ability to print the name of financial institution on direct deposit advice. M Y Infor HR /Payroll 312 Payroll Taxes 313 Ability to provide and update tables for the following tax categories: - Y Infor HR /Payroll All tax tables are maintained by our partner BSI. 314 Federal income tax H Y Infor HR /Payroll 315 State income tax H Y Infor HR/Payroll 316 FICA (OASDI and Medicare) H Y Infor HR /Payroll 317 Ability to update tax tables when data in the tables change. H Y Infor HR /Payroll Tax updates are provided by .BSI and applied by an Infor Lawson Administrator. 318 Ability to have an update automatically applied annually with tax table changes H Y Infor HR /Payroll See above comment. 319 Ability to provide tax tables which are in compliance with all applicable tax laws.. H Y Infor HR /Payroll 320 Ability to provide the following tax calculation capabilities for tax exempt, tax tables, fixed amount and combination of fixed amount and tables. H Y Infer HR /Payroll 321 Ability to have default taxes withheld using single with zero exemptions as the default. H Y Infor HR /Payroll 322 Ability to allow any legally allowable number of exemptions (marital status and dependents) for each taxing entity. H Y Infor Hit /Payroll 323 Ability to withhold Federal and State income taxes on the basis of aggregated/supplemental earnings for a pay period. H Y Infor HR /Payroll 324 Ability to support multiple pension types (i.e. Fire, Police, Public Works, sergeants, etc.) and calculations H Y Infor HR /Payroll 325 lAbility to flag pension wages as taxable and /or non - taxable H Y Infor HR /Payroll Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 152 of 247 M - Modification I F - Future I - Not Available City of Corpus Christ!, TX - Enterprise Resource Planning System Payroll Priorit Availability Y - Yes I R - Reporting Tool I T - Third Party H High M - Medium I L -Low 153 of 247 M - Modification I F - Future I N - Not Available Replace this text with the Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line emplayee records and primary product name(s) facilitate the preparation of paychecks which satisfy requirements. and reports. Ability to identify and bypass the withholding process for those employees who 326 are permanently or temporarily exempt from Federal, City, and /or State income H Y Infor HR /Payroll tax. 327 Ability.to do a manual FICA (social security and Medicare) add -on to increase wages for non -cash taxable fringe benefits. M y Infor HR /Payroll 328 Ability to adjust (withhold or refund) employees Federal, City, and State withholding taxes by pay period. H Y Infor HR /Payroll 329 Ability to adjust (debit or credit) an employee's Federal, State, and City year -to- date taxable gross wage and withholding amount totals. H Y Infor HR /Payroll 33D Ability to exclude wages withheld for Deferred Compensation Plans and Section 125 Accounts from Federal, State and City ty income tax withholdings. Y Infor HR /Payroll 331 Ability to maintain an employee's OASDI and Medicare contribution total for unlimited prior tax ears. H Y Infor HR /Payroll 332 Ability to retroactively adjust (withhold or refund) DASD! and Medicare by employee and pay period. H Y Infor HR /Payroll 333 Ability to adjust (debit or credit) OASDI and Medicare year -to -date totals for employee and em loyerwithholding amounts and employee's gross wages. H Y Infor HR /Payroll 334 Ability to track and report FIT, SIT, social security wages, Medicare, and local City wages. H Y Infor HR /Payroll 335 Ability of the system to exempt status after 2/75 with status and allowances reverting to single and one. Employee must file new W-4 form, L M Infor HR /Payroll This would require a Process Automation. 336 Void Check Processing Ae reversal (void paycheck) process to be automated to reverse all 337 employer/employee records (including voluntary deductions, time and H Y Infor HR /Payroll attendance, and PTO accruals). 338 Ability to have multiple manual and voided checks to be entered per cycle. M Y Infor HR /Payroll 339 AWII to manual! y void checks. M Y Infor HR/Payroll Ability to record each replacement check number in the payment history record 340 for the check that is replaced and the replacement number should not overlay H Y Infor HR /Payroll Replacements will overlay original, the original check number. Solution is to void and issue a new check. 341 Ability to locate and view every check record using the replacement check number, employee ID number, or check date as a search key. H Y Infor HR /Payroll 342 Ability to automatically re -apply deductions from voided checks to subsequent payments. H Y Infor HR /Payroll 343. Ability to identify voided checks in printing of payroll checks. L Y Infor HR /Payroll 344 GL - Journal Entries 345 Ability to automatically update the General Ledger accounts at the time of normal payroll and special payrolls and other one time pays. H Y Infor HR /Payroll 346 Ability to create GL journal entries that balance in total. H Y Infor HR /Payroll 347 AbiI4 to create GL journal entries that balance by fund. H Y Infor HR /Payroll Priorit Availability Y - Yes I R - Reporting Tool I T - Third Party H High M - Medium I L -Low 153 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll 4 . U I Replace this text with the primary product name (s) which satis f y req uirements. Objective: To provide automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. Numi "Wi tf�dn R ` uiremi si, . Ability to create GL journal entries which allow for interf und transactions and still 348 balance in total and by fund (e.g, employees who are paid from several funds, H Y Infor HR /Payroll but whose tax withholdings are accumulated in one fund). 349 Ability to create GL journal entries for all deductions. H Y Infor HR /Payroll 35o Ability to create monthly and /or annual payroll accrual journal entries using a percentage or actual number of days. H y Infor HR /Payroll 351 Ability to create detail journal entries to allocate labor charges to various cost centers for programmatic labor distribution. H Y Infor HR /Payroll 352 lAbility to select a date for future posting of automated journal entries. M Y Infor HR /Payroll 353 Ability to charge straight time hours over 40 hours /week to overtime GL account even if the hours are paid at regular rate instead of overtime rate L Y Infor HR /Payroll Ability to create automated journal entries for fringe benefit cost to multiple cost Benefits follow the employ cost center or 354 centers for retirement, workers' comp, unemployment on a percentage of salary are accumulated at the company level, basis; medical insurance and disability ty insurance are based on actual p lan cost- Y Infor HR /Payroll Recurring journal entries can be created to table, allocate benefits as desired: 355 Payroll Calendars 356 Different calendars for determining (minimum = 99): _ y Infor HR /Payroll and Infor Time An unlimited number of payroll calendars Attendance can be created. 357 Family leave M y Infor HR /Payroll and Infor Time Attenedance 358 Pay period M y Infor HR /Payroll and Infor Time Attenedance 359 Multiple FLSA periods (e.g. 7, 14, and 28 day P y periods) M Y Infor HR /Payroll and Infor Time Attenedance 360 Number of work y period days in the a p ly y Infor HR /Payroll and Infor Time Attenedance 361 Time to be paid and /or days not worked in order to compute gross Infor HR /Payroll and Infor Time (exception employees) M Y Attenedance 362 Beginning and ending dates of the a g g g pay period M Y Infor HR /Payroll and Infor Time Attenedance 363 Holidays for multiple job classes M y Infor HR /Payroll and Infor Time Attenedance 364 Integration and Interfaces 365 Ability to interface with budget for department, project and fund calculations H Y Infor HR/Payroll 366 Ability to provide interfaces with federal and state tax deposit software. H Y Infor HR /Payroll Depending on requirements some minor 367 Ability to interface with bank for positive pay L Y Infor HR /Payroll modifications.to the output file may be needed. Depending on requirements some minor 368 Ability to interface with Accounts Payable for paying vendors H Y Infor HR /Payroll modifications to the output file may. be . , needed. Availability Priority Y - Yes I R - Reporting Tool I T- Third Party H - High I M -Medium l L - Low 154 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Priority _ority Availability Y - Yes l R - Reporting Tool I T - Third Party H - High l M - .Medium L -Law 155 of 247 M - Modification I F- Future I N - Not Available Replace Objective : .To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and .. facilitate the preparation of paychecks requirements, and reports. 369 Ability to interface with benefit providers (i.e. retirement plan, health providers, Depending on requirements some minor etc.) H y Infor HR /Payroll modifications to the output file may be 370 Ability to interface with payroll check print program (AP Technology) H y Infor HR /Payroll needed. 371 Ability to interface with Kronos time entry module H Y Infor HR /Payroll In addition to online inquiry screens and drill around, the entire Infor Lawson suite has over 850 reports, many with user defined parameters. Additionally, Excel queries and Infor Lawson Smart Office info 372 Reporting Features Browser provide quick and easy ad hoc reports. HR report writer is also available to users. Also, Infor Business Intelligence which uses Crystal as its core is also available for user created reports. Virtually any information in the Infor database is retrievable and a report can be created and 373 Ability to report on and calculate compensated absences showing balance, used, exported with Infor tools. ending balances in hours and calculated pay. H R Infor HR /Payroll 374 Ability to view on -line mid - period earnings calculations for termination pay. M Y Infor HR/Payroll 375 Abilityto have user designed standard and ad hoc reporting, including detailed exception reporting. H R Infor HR /Payroll 376 Ability to view and downloa all employee and retiree data stored in database. H R Infor HR /Payroll 377 ]Ability to view payroll data for federal, state, and local government reports. H R Infor HR /Payroll 378 Ability to view a Payroll Register in employee order, showing gross pay, payroll fund, aIlsystem= calcu late d taxes and deductions, net pay, and check number. H Y Infor HR /Payroll Ability to view Payroll History (monthly, quarterly, life -to -date, and fiscal and 379 calendar year -to -date, and user definable time frame) by employee /retiree - Y Infor HR /Payroll detailing: 380 Employee /retiree Number H R Infor HR/Payroll 381 Employee Classification Code H R Infor HR /Payroll 382 Base Pay H R Infor HR /Payroll 383 Benefits (type and amount) H R Infor HR /Payroll 384 Deductions (type and amount) H R Infor HR /Payroll 385 Additional Pa (type and amount) H R Infor HR /Payroll 386 Payment Dates H R Infor HR /Payroll 387 Retiree base benefit, employment history, benefits additions (supplements) M R Infor HR /Payroll 388 Gross /Net Totals (by pay period and to date) L R Infor HR/Payroll 389 Ability to track spouses of current retirees for future date of eligibility for retirement benefits. H R Infor HR /Payroll Priority _ority Availability Y - Yes l R - Reporting Tool I T - Third Party H - High l M - .Medium L -Law 155 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll product Replace this text with the primary Objective: To provide an automated system to improve processing of pay d u fomation, manage on -line employee records and facilitate the preparation of paychecks and reports. Numti`er, '/ "p' li�i�i"IRT iii` "r 4_`p 390 Ability to provide reports (paper and on -line) immediately after payroll has run which include but not limited to the following: Y Infor HR /Payroll 391 City retirement plan reports including deferred compensation H R Infor HR /Payroll 392 Pay period H R Infor HR /Payroll 393 Payroll register H R Infor HR /Payroll 394 Quarterly wage reports H R Infor FIR /Payroll 395 Payroll deductions report H R Infor HR /Payroll 396 Duplicate /corrected W2s M R Infor HR /Payroll 397 Deduction summary identifying amounts withheld for each deduction code H R Infor HR /Payroll 398 Federal, state, and local tax reporting (pay period to date, quarterly to date and year to date) H R Infor HR /Payroll 399 List of gross wages in excess of user specified amounts H R Infor HR /Payroll 400 Paid leave report (hours paid not worked) M R Infor HR/Payroll 401 Overtime reports based on user defined data elements and time periods H R Infor HR /Payroll 402 Mileage by employee M R Infor HR /Payroll 403 Ability to create Worker's Compensation report on demand M R Infor HR/Payroll 404 Ability of the attendance reports to contain the following: - Infor HR /Payroll 405 Department M R Infor HR /Payroll 406 Each employee in the department, with multiple employees per page M R Infor HR /Payroll 407 Pay period M R infor HR /Payroll 408 General Leave - all tracked categories M R Infor HR /Payroll 409 Accounts charged M R Infor HR /Pa roll 410 Pay rate(s) M R Infor HR /Payroll 411 Standard hours M R Infor HR /Payroll Ability to print attendance reports for active, full -time, part -time, on -call, 412 seasonal, temporary and exception employees by pay period and annual total M R Infor HR /Payroll (calendar and rolling years). 413 Ability to report time and attendance for an employee with multiple types of earnings and leave. H R Infor HR /Payroll The. Infor system. will provide all the 414 Ability to produce all of the wage and tax reports required to comply with information needed to file the necessary . taxes. This proposal does not include Federal and State laws, rules and regulations, including the following: Y Infor HR /Payroll software to generate specific agency forms forwithholding processing. This software is available with Infor Partner, Ceridian. 415 Internal Revenue Service (for income tax) H R Infor HR /Pa roll 416 Texas Workforce Commission H R Infor HR /Payroll 417 Exports required electronic file format (employee, SS#, taxable wages, non - taxable wages, quarterly taxable, weeks worked, 18 or Over) H R Infor HR /Payroll Ayailahility Pnonty Y- Yes I R - Reporting Tool T- Third Party H - High I M - Medium I L - Low 156 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll ­­ ­t­.. Replace this text with the primary product name(s) which satisfy requirements. Objective: To provide on automated system to improve processing of pay and deduction information, manage on -line employee records and fodlitate the preparation of paychecks and reports. Ability to produce all the wage and tax reports required to comply with the laws, 418 rules and regulations of other taxing entities, if and when the State becomes H Y Infor HR /Payroll subjectto their laws, rules and regulations. 419 Ability to report amounts collected for remittance to: Infor HR/Payroll 420 Government agencies H Y Infor Hit /Payroll 421 Insurance plans H y Infor HR/Payroll 422 Section 125 spending plan recipients H Y Infor HR /Payroll 423 Credit Union H Y Infor HR /Payroll 424 Basic life insurance H Y Infor HR /Payroll 425 Supplemental life insurance H y Infor HR /Payroll 426 Flexible spending H Y Infor HR /Payroll 427 Retirement plans H Y Infor HR/Payroll 428 457 deferred compensation plans H Y Infor HR /Payroll 429 Garnished wage recipients H y Infor HR/Payroll 430 Charitable contributions (United Wa H Y Infor HR /Payroll 431 Gyms: H Y Infor HR /Payroll 432 Union dues H Y Infor HR /Payroll 433 Ability to produce wages and tax reports via paper or file transfer. H y Infor HR /Payroll Ability to produce a summary record for each group of checks (a group consists 434 of all checks having the same unique combination of check destination and issue M R Infor HR /Payroll date) for each cycle in which payroll checks are generated. 435 JAbilitv of each summary record to provide the following information: - Infor HR /Payroll 436 Check destination M Y Infor HR /Payroll 437 Issue date M Y Infor HR /Payroll 438 Number of checks in the group M y Infor HR/Payroll 439 Total net amount of all checks in the group M Y Infor HR /Payroll 440 List of check numbers forvoided checks M Y Infor HR /Payroll 441 Abilityto create unemployment electronic files and report quarterl . H Y Infor HR /Payroll 442 Ability to produce reports needed to verify that sufficient funds are available before payrolls are released. L y Infor HR /Payroll 443 Ability to report on TWC codes (quarterly) H Y Infor HR /Payroll 444 Ability to print /report /identify, prior to issuance of first pay check, weekly lists of all employees engaged who do not have direct deposit instructions. M R Infor HR /Payroll 445 Ability to print weekly lists of all new employees engaged prior to issuance of first pay check. L Y Infor HR /Payroll 446 Ability to print employee summary of earnings over specific time periods (e.g., a eriod month! p y, quarterly, annually, date ranges). M y Infor HR /Payroll 447 Ability to keep deductions registers by deduction type, employee name, employee number, employee status (active or leave), and amount deducted, H y Infor HR /Payroll 448 Produce a report of audit trail changes made to employees records and identify who made the than es. R Infor HR /Payroll Priority Avallabilitv Y - Yes I R - Reporting Tool I T - Third Party H - High I M Medium L -Low 157 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Replace this text with the primary product name(s) which satisfy requirements. objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the preparation of paychecks and reports. 449 Ability to access year -to -date earnings by employee, as well as H R Infor HR /Payroll fund /department /division /program for an employee. 450 Ability to produce a report showing benefits participation by benefit, carrier, and coverage level. H y Infor HR /Payroll Ability to provide a report, sequenced by check number within Issue date for 451 each cycle when payments are reversed (redeposited), detailing each reversal, - R Infor HR /Payroll including: 452 Identification of the employee H R Infor HR /Payroll 453 Identification of the department H R I Infor HR /Payroll 454 Issue date H R Infor HR /Payroll 455 Warrant number H R Infor HR /Payroll 456 Net payment amount H R Infor HR/Payroll 457 Fund H R Infor HR /Payroll 458 Ability to print the number of employees /retirees in each insurance plan by coverage option. H Y Infor HR /Payroll 459 Ability to create a report detailing current year payments on prior years wages. L y Infor HR /Payroll 460 Ability to create a report that shows all employees with over /under 40 hours per week paid. L R Infor HR /Payroll 461 Ability to create a Checks Issued and Outstanding Report, in hardcopy and electronic output. M R Infor HR /Payroll 462 Ability to create a Deduction Check Register Report. H Y Infor HR /Payroll 463 Ability to create a Payroll Deduction Reconciliation Report. H y Infor HR/Payroll 464 Ability to create a Payroll Labor Distribution Audit Trail of amounts and General Ledger accounts. M y Infor HR /Payroll 465 Ability to create a Payroll Register. H y Infor HR /Payroll 466 Ability to create a Wage and Time Report. M R Infor HR /Payroll 467 Ability to create bi- weekly Employee Benefits /Deductions Report. H y Infor HR /Payroll 468 Ability to create BI- Weekly /QTD /YTD Calendar Earnings Register by employee and by department, L R Infor HR /Payroll 469 Ability to create Overtime Report listing hours and dollars by employee or employee group with department subtotals and user defined date parameter, H R Infor HR /Payroll Ability to report wages, advancements, deductions, etc., from the fiscal or 470 calendar year beginning to the current day, or for a given user - defined date H R Infor HR /Payroll range. 471 Ability to report a check history report for a user defined date range for all employees. H Y Infor HR /Payroll 472 Ability to create Payroll Projection Reports, forecasting payroll amounts by department, fund, etc., through ear -end. Compares to budgeted amounts. M R Infor HR /Payroll 473 Ability to create a YTD Hours Report, sorted by employee and includes employee id and lists hours across by type of time worked. M R Infor HR /Payroll Ava ilability a_ bility Priority y Y - Yes I R - Reporting ToDI 1. T - Third Party H - H igh I M - Medium I L - Low 158 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High l M - Medium I L -Low 159 of 247 M - Modification I F - Future I N - Not Available Replace this text with the Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and primary prod facilitate the preparation of paychecks and reports. 474 Ability to create a Detail Work Register, showing deductions, detailed and total, from a given pay period. M R Infor HR /Payroll Ability to create a Check Register for multiple accounts (e.g., payroll and accounts payable), containing all checks issued, including those later canceled, .475 and must be updateable with information received electronically (via e-mail H R Infor HR /Payroll attachment) from the bank regarding checks paid (voided checks would appear as voided not cleared). 476 Ability to create a Job Position report that shows all employees by position. H y Infor HR /Payroll 477 Ability to create a Deduction Report, list of employees /retirees by deduction H y Infor HR /Payroll 478 Ability to generate an Employee Check History— Amounts Report, for each employee, that summarizes the checks received by pa date H R Infor HR /Payroll 4 Ability to build monthly retirement information extract file for Employees Texas Municipal Retirement System (TMRS) H R Infor HR /Payroll 480 W -2s The Infor Lawson W -2 program generates 482 Ability to generate a transmittable electronic file for W -2s. H y Infor HR /Payroll an output file which is used by a third party partner such as MHC to print all forms and publish such forms to Employee Self Service 482 Ability to post on -line year -end Forms (W -2) for each person employed by the Infor Lawson HR /Payroll and or send via email, City during the tax year. M T MHC Document Express See above comment. 483 Ability to maintain the information required to produce W -2Cs. H y Infor Lawson HR /Payroll and MHC Document Express 484 Ability to maintain the information required to produce W -2s. H y Infor Lawson HR /Payroll and 485 Ability to produce duplicate W -2 and W -2C forms to replace lost or misplaced MHC Document Express Infor Lawson HR /Payroll and forms. H y MHC Document Express 486 Ability to produce early Forms W -2, forms W -2C, and duplicates on a demand Infor Lawson HR /Payroll and basis. H y MHC Document Express 487 Ability for W -2s to be accessible online H y Infor Lawson HR /Payroll and MHC Document Express 488 Ability for employees to download W -2 information into tax software M y Infor Lawson HR /Payroll and 489 Self Service MHC Document Express 490 Abilityto maintain appropriate security controls for access to all self- service functions. H y Infor HR /Payroll 491 Ability to provide on -line viewing of pay stubs and W -2 forms. H y Infor Lawson HR /Payroll and MHC Document Express 492 Ability to produce employee copy of W -2. H y Infor Lawson HR /Payroll and 493 Ability to view and make changes to W4 information H y MHC Document Express Infor HR/Payroll Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High l M - Medium I L -Low 159 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Payroll Replace this text with the prima Objective: To provide an automated system to improve processing of pay and deduction information, manage on -line employee records and facilitate the pre! 'Nutrib�rSA „}��, bil, a d�f��f; 494 Ability to allow changes by employees to voluntary deductions (such as gym memberships, etc.) H Y Infor HR /Payroll 495 Ability to notify proper users if any changes are made through Self- Service. M Y Infor HR /Payroll Ability to create a variety of user - defined workflows for self service tasks. These 496 may include notification to employees, ability to NOT activate a change until M y Infor HR /Payroll, ESS, Process proper approval, instant activation, overtime approvals, etc. Flow, Smart Notification 497 Ability to allow tax exemption changes by employees with edits for legal restrictions. M y Infor HR /Payroll 498 Ability to provide check advice viewing by employees. H Y Infor HR /Payroll 499 Ability to provide extensive audits of changes entered by employees. M Y Infor HR/Payroll 500 Ability for an authorized employee to view their complete hour history online during a time period which includes overtime, comp time, and leave balances. M y Infor HR /Payroll 501 Ability to allow employee to change home address, I H Y linfor HR /Payroll 502 Ability for employee to perform "what -if' scenarios for their pay and deductions. M Y I Infor HR /Payroll Priority H- High I M- Medium I L- Low 160 of 247 *s and reports. Employees can change benefit deductions during open enrollment. Additionally withholding can be changed online as can bank deposit information. Functionality can be implemented to upload deduction information from deferred compensation provider. Not every deduction available to an employee can be changed by the employee online. Availability Y - Yes I R - Reporting Tool T - Third Party. M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and GrontAccounting Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import /ezpart, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution, R Functionality is provided through reports generated using proposed Reporting Tools. Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the rims software vendor). The pricing of all third art products that provide this functionality MUST be Included in the cost T primary 1 P g party p P proposal. M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom Interface, that may have an impact on future upgradabllity. F Functionality Is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. . Obj ective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. gems= 1!2 Project / Grant Set -Up ANitytocreateuser- maintainedmasterfilesfor: N/A 3 lobs / Activities H Y Infor Lawson Project Accounting 4 Projects H Y Infor Lawson Project Accounting 5 Sub- Projects H Y Infor Lawson Project Accounting 6 Grants H Y Infor Lawson Grant Management 7 Abilityto create project/grant master file; including: N/A 8 Department (responsible for the project or grant) H Y Infor Lawson Project Accounting 9 Related funder grant numbers (chart of accounts coding assigned by authorized users to be used to identify grants or projects) H Y Infor Lawson Grant Management 10 Key dates (Council approval date, start date, end date, extension date, date of last draw, final performance report) H Y Infor Lawson Grant Management 11 Resolution if for Council Approval H Y Infor Lawson Grant Management 12 Grant name (program title) H Y Infor Lawson Grant Management . 13 Descriptions / Comments H Y Infor Lawson Project Accounting 14 Ability to distinguish between grants and projects H y Infor Lawson Project Accounting, Infor Lawson Project Accounting 15 Grant number/ project number (possibly two different alpha- numeric H Infor Lawson Project Accounting, schemes) Y Infor Lawson Grant Management Priority Availability H -High I M - Medium L Law 161 of 247 Y - Yes J R - Reporting Tool T - Third Party M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting To provide a centra data repositor, to track project a nd grant activity and provide the related information and perform reauired reAortina. 'NUmner^ Ap'jfliNieti"nd�Ra�yi�eifi'E�j` ,,, ' _ - 16 Grant source (who is providing the grant) including contact information H Y Infor Lawson Grant Management 17 Grantor / grantee flag L Infor Lawson only handles grants N Infor Lawson Grant Management receivable, not grants payable in the Grant Management system. 18 Grant number assigned by grantor, if applicable H Y Infor Lawson Grant Management 19 Pass through grant indicator H N Infor Lawson Grant Management 24 Passed through to sub - grantee? L N Infor Lawson Grant Management 21 Sub - grantee number, if applicable L N Infor Lawson Grant Management 22 Contract number(s) for projects or grants - -could have multiple contracts for each H y Infor Lawson Project Accounting 23 Ordinance number (s) for project or grants - could have multiple ordinances for each including ordinances forextensions H Y Infor Lawson Project Accounting 24 Catalog of Federal Domestic Assistance (CFDA) number, if applicable H Y Infor Lawson Grant Management 25 Funding source (who is providing the funding for the project) H Y Infor Lawson Grant Management 26 Amendment (dates, dollars, activity being amended) and allows for multiple amendments H Y Infor Lawson Project Accounting Can be housed in Project Accounting, but 27 Contractor(s) name H Y Infor Lawson Project Accounting typically linked to Contract Management which has more complete information on 28 Detail on contractor (name, contact, address, certifications, Fed ID I Infor Lawson Contract the contractor. number, EEO) H Y Management Contracts can be linked to project numbers. 29 Bid results, awards, note exceptions if applicable H Y Infor Lawson Strategic Sourcing Sourcing events which lead to contracts can be linked to project numbers. 30 Total grant/ project budget amount H Y Infor Lawson Project Accounting 31 Administrative fees L Y Infor Lawson Project Accounting 32 Associated accounts L Y Infor Lawson Project Accounting 33 Grant or project manager assigned with contact Information from the Payroll/ ersonnel module for validation. L Y Infor Lawson Project Accounting 34 Project / grant type H Y Infor Lawson Project Accounting Priority Ava ability Y - Yes J R - Reporting Tool J T - Third Party H - High I M - Medium i L- Low 162 of 247 1 - Modification I F - Future l N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Gront Accounting 4.1b - �roject and Grant Accounting Replace this text with the p rimar y p Objective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. Infor Lawson Grant Management 35 Project milestones L Y or Infor Lawson Billing & Revenue Management . 36 Relevant GL accounts H Y Infor Lawson Project Accounting 37 Retainage requirements L Y Infor Lawson Contract Management 38 Grant /project ledgers H Y Infor Lawson Project Accounting Informational field only —will not prevent 39 Accounting asis e. cash vs accrual g { g, . } H Y Infor Lawson Project Accounting accruals, for example. Within grant management, can specify not to bill for expenses that have not been paid. 40 Grant matching H Y Infor Lawson Grant Management 41 Multiple other user defined fields H Y Infor Lawson Project Accounting Depends on the specific data to be tracked. 42 Track EEOC and Davis /bacon information L Y Project Accounting will track resource cost N/A and hours history. More detailed information would need to be evaluated to determine if /how it could be tracked. 43 Project /grant award date H Y Infor Lawson Grant Management 44 Ability to set -up and manage the following types of rants: N/A 45 In -Kind Match H Y Infor Lawson Grant Management 46 Federal H Y Infor Lawson Grant Management 47 State H Y Infor Lawson Grant Management 48 County H Y Infor Lawson Grant Management 49 Foundation H Y Infor Lawson Grant Management 50 Local match H Y Infor Lawson Grant Management 51 Annual Fund Grant H Y Infor Lawson Grant Management 52 Multi -Year Fund Grant H Y Infor Lawson Grant Management Priority Availability H High M - Medium I L Low 163 of 247 Y - Yes I R - Re porting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and GrontAccounting w ■ir•s+mrnrrrri rrrr��r - ann ine primary it it req uirements, Objective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. 53 Ability to set -up and manage the following types of projects: N/A 54 OF H Y Infor Lawson Project Accounting 55 CIP Grant Funded H Y Infor Lawson Project Accounting 56 Non -CIP (i.e, operating) H Y Infor Lawson Project Accounting 57 User Define types H Y Infor Lawson Project Accounting 58 Ability to include revenue amounts and funding sources in project /grant master file. Funding is identified as: N/A 59 Internal Funds and Number /lD of Sources H Y Infor Lawson Grant Management 60 Borrowed Funds (projects) /Advances H Y Infor Lawson Grant Management 61 Donations /Gifts H Y Infor Lawson Grant Management 62 Special Assessment H Y Infor Lawson Grant Management 63 Reimbursable vs. non - reimbursable H Y Infor Lawson Grant Management 64 Matching Funds H Y Infor Lawson Grant Management 65 State H Y Infor Lawson Grant Management 66 Federal H Y Infor Lawson Grant Management 67 Bonds (projects) H Y Infor Lawson Grant Management 68 Grant (state or federal) /Bond Revenues H Y Infor Lawson Grant Management 69 Entitlement H Y Infor Lawson Grant Management 70 Other H Y Infor Lawson Grant Management 71 Ability to include the following expenditure amounts: - N/A 72 Reimbursable vs. non - reimbursable H Y Infor Lawson Grant Management 73 Matching expenditures H Y Infor Lawson Grant Management 74 Ability to have multi -level project / grant roll up, H Y Infor Lawson Project Accounting Availability Priority Y - Yes I R - Reporting Tool I. T- Third Party H - High I M - Medium I L - Low 164 of 247 M - Modification I F - Future ( N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting Replace od Objective; To provide a central data repository to Crock project and grant activity and provide the related information and perform required reporting. 75 Ability to configure if project /grant can be negative at any roll -up level. L N N/A 76 Ability to allow both automatic project numbering or user - defined project H Project numbers are always user defined. number assignment; if user defined, have an edit to disallow duplicates. N Infor Lawson Project Accounting Duplicates are not allowed. 77 Ability to create project /grant cycles that are different than the financial fiscal year. H Y Infor Lawson Project Accounting 78 Ability to accurately account for multiple revenue sources for a project. H Y Infor Lawson Project Accounting 79 Ability to enter, maintain and track non - capital projects (ongoing projects funded out of budget, e.g., road resurfacing). H Y Infor Lawson Project Accounting 80 Pre- Award Grant Activities 81 Ability to create and track grant applications that have been submitted. M Y Infor Lawson Grant Management Infor Lawson Grant Management is designed as primarily a post -award system. 82 Ability to track grant application / request status and next steps. M N Infor Lawson Grant Management Ability to automate through a highly configurable multi -step approval process 83 the Request for Legislation process for requesting and establishing a new grant M Y Infor Lawson Process Automation via a workflow 84 This process should include the following: N/A 85 Status (i.e. various statuses during the grant application process plus active, inactive and closed) M N Infor Lawson Grant Management 86 Expected / Pending Timing M Y Infor Lawson Grant Management 87 Funding Request (at any level of detail or summary) M N Infor Lawson Grant Management 88 Internal Funding Requirements (i.e. admin) and matching requirements M Y Infor Lawson Grant Management 89 Account Coding M Y Infor Lawson Grant Management 90 City Council approval if match is required M N Infor Lawson Grant Management 91 Workflow can be configured to be dependent upon grant account. M Y Infor Lawson Process Automation 92 Ability to track staff hours spent pursuing and applying for each grant, M Y Infor Lawson Project Accounting 93 Ability to report on contract / request for legislation status for pending projects M' N Only status codes available are - prior to award. Infor Lawson Grant Management active /inactive. 94 For grants issued by.the City, system provides ability to accept grant applications with supporting documentation online. L N N/A 95 Ability to track grant award information. M Y Infor Lawson Grant Management 96 Project / Grant Budgeting Priority Avallability H - High I M Medium L - Low 165 of 24T Y - Yes R - Reporting Tool T - Third Party M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting n epiace xn15 TeAT 41 / - - T f / / req uirements. Objective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. Ntsrr►tier ApjS�ica�ipri�i�epulremeff��� ;�' 97 Ability to designate funds as multi -year or annually appropriated with separate closing procedures. H Y Infor Lawson Project Accounting 98 Ability to automatically generate a budget appropriation for grants based upon a set of user defined rules (like rant request information), H N Infor Lawson Project Accounting 99 Ability to automatically carry over projects between fiscal years, unless tagged as closed. H Y Infor Lawson Project Accounting 100 Ability to establish multiple funding sources for a Capital Project— each is established with a separate budget. H Y Infor Lawson Grant Management 101 Ability to allow for multiple contracts to be set up for a capital project, H y Infor Lawson Contract Management Contracts can be linked to multiple grants, 102 Ability for contracts associated with grants to track the "Grant End Date" and and therefore would not prevent prevent expenditures after end of the grant. H N Infor Lawson Project Accounting expenditures after the grant end date. However, the project end date would revent expenditures after that date. 103 Ability to notify designated staff (by grant /projects a defined number of days prior to expiration. H Y Infor Lawson Process Automation 104 Ability to assist with contract development by summarizing actual costs incurred Infor Lawson Business for prior similar projects. M R Intelligence 105 Ability to forecast hours /fees required to complete the project based on remaining activities from project budget. M Y Infor Lawson Project Accounting 106 Ability for grant budget requests to be established and include multiple detailed line item information for each account; details should include; Infor Lawson Project Accounting 107 Description p H Y Infor Lawson Project Accounting Most of this information would reside in the comments of the request. 108 vendor H Y Infor Lawson Project Accounting 109 item cost H Y Infor Lawson Project Accounting 110 Others H Y Infor Lawson Project Accounting 111 Ability to enter and maintain time - phased budgets fora project, including multi year projects. H Y Infor Project Accounting 112 Ability to support entry and provisioning of project cost estimates prior to approval of the project budget. H Y Infor Lawson Project Accounting 113 Ability to provide drill down capabilities on budgets, cost estimates, actual. H Y Infor Lawson Project Accounting 114 Ability to specify multiple funds / bonds as sources of funding for a project, including the percentage of funding from each source. H Y Infor Lawson Grant Management 115 Ability to provide an appropriations history for each project. H Y Infor Lawson Project Accounting 115 Project / Grant Ledgers Availability P Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium L- Low 166 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting Objective: To provide a central data repository to track project and grant activity and provide the related information and perform - required ' 1 � reporting. 117 Ability to associate a grant / project number with a financial transaction even after it has posted. H y Infor Lawson Project Accounting 11$ Ability to track grant expenditures on a particular grant activity to monitor such that it does not reach the maximum amount. H Y Infor Lawson Project Accounting 11 9 Ability to apply expenditures to projects /grants and report against revenue sources ore ncum brances from inception -to -date. H Y Infor Lawson Project Accounting 120 Project / Grant Activity Ability during data entry, that if a certain type of transaction is coded to a 121 particular fund, the user is required to enter a Grant /Project number on the H Y Infor Lawson Project Accounting transaction. A transaction may relate to Multiple Projects /Grants. 122 System provides an executive level dashboard to track real -time status of project Infor Lawson Business / grant activity with graphical representation of information through charts. M y Intelligence 123 Ability to provide workflow support for Items pending review or approval - e.g., purchase orders awaiting approval or contracts awaiting Council authorization. H Y Infor Lawson Process Automation 124 Ability to configure value -based thresholds that trigger an alert that supporting documentation is required when posting transactions to a project/)grant. H Y Infor Lawson Process Automation 125 Ability to enter unlimited notes about a project. H Y Infor Lawson Project Accounting 126 Ability to track Funder's Direct Payments to vendors for a project. L Y Infor Lawson Project Accounting These would need to be recorded as project- only'ournal entries. 127 Ability to designate funds as restricted. H y Infor Lawson Accounts Receivable 128 Ability donations and contributions to be tied to the receipting system that Infor Lawson Accounts would allow a user to code the receipt to the appropriate department / org. H y Receivable 129 Ability to provide features to reclassify project / grant activity by journalizing, in order to allocate administrative costs based upon user defined selection criteria. H y Infor Lawson Project Accounting 130 Ability to transfer costs between and across projects and tasks. H Y Infor Lawson Project Accounting 131 Ability to accommodate subsequent contract change orders to update dollar Infor Lawson Contract amounts and durations. H y Management 132 Abilit track key information for all rants t1' Y � g /projects. H Y Infor Lawson Project Accounting, 133 Ability to split any transaction by percent or flat amount (purchase order, labor, Grant Management inventory, equipment use, etc.) to one or more projects /grants. H Y Infor Lawson Project Accounting Ability to configure pre - defined transaction split "templates" for each To split costs between funding, use Grant 134 project /grant with the ability to override. H y Infor Lawson Grant Management management. To split costs between project codes, use Project Accounting Allocations. Priority Availability H -High { M - Medium L- Low 167 of 247 Y - Yes I R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting p r od uct !4.16 - Project and Grant Accounting Replace this text with the primary Objective: To provide a central data renository to track nraierr nnri rrrrrrnr nrr;Wr„ .,,,rr n­;,ro Ph. Nut n�S;er` -- - - - - -- °l;` 1ii�ati�na�Ic{uirem�err , " §. - - - .a - .. r ...,.. .. y .. te .. 135 Ability to automatically allocate prorated employee benefit costs to grants based This would be allocated to the project that on hours worked. H Y Infor Lawson Project Accounting was funded by a grant. 136 Ability to define specific employee benefit types that can be allocated to each This would be allocated to the project that grant. H Y Infor Lawson Project Accounting was funded by a grant: 137 Project Costing 138 Ability to calculate variances from budget and reports to Project Managers monthly. H Y Infor Lawson Project Accounting 139 Ability to compute unencumbered balance and unexpended balance by fund Encumbrances are tracked at the project level. Optionally,.users can mahually using total project estimate. H Y Infor Lawson Project Accounting encumber the entire project estimate to reduce the available balance in the fund. Ability to allow expenditures directly to multiple funding sources with the ability 140 to track to a single project. H Y Infor Lawson Project Accounting 141 Ability to provide real -time project cost data with drill down capabilities for all project module fields. H Y Infor Lawson Project Accounting 142 Ability for automatic notification of cost overruns with the capability to Infor Lawson Process Automation disengage the notification with proper authorization. H Y or Infor Lawson Smart Office Project budgets can be encumbered upon Ability to recognize expenditures on the project cost accounting side when the entry of requisition or PO, with the actual . 143 work is performed and not necessarily when the bill is received or when the costs recognized upon receipt of the bill.: payroll process is run. This provides the ability to spot problem areas on a daily M N Infor Lawson Project Accounting However, labor hours cannot be recognized basis. until the payroll process is run for hourly . employees. (Salaried employees can be encumbered for the entire year, if desired.) 144 Ability to support the following allocation methodologies via a user - defined location (using the approved chart of accounts): N/A 145 Direct M Y Infor Lawson Project Accounting 146 Percentage of labor or direct costs ( "burdening ") L Y Infor Lawson Project Accounting 147 Number of employee hours by job class L Y Infor Lawson Project Accounting 148 Number of employees L Y Infor Lawson Project Accounting 149 Using both current and historical amounts L Y Infor Lawson Project Accounting Ability to provide system generated allocations that are offsetting entries that 150 automatically use coding maintained by authorized users in an allocation table H Y Infor Lawson Project Accounting (e.g., time reimbursement). Availability Priority Y - Yes R - Reporting Tool I T - Third Party H -High I M -Medium I L - Low 168 of 247 M - Modification .I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting Objective: To provide a central data repository to track project and grant activity and provide MINIMUM the related information and perform Aepla this text required with the , pr oduct reporting. requirements. 151 Ability of the system to automatically generate multiple journal entries from a single journal entry by using an allocation table. M Y Infor Lawson Project Accounting 152 Ability to specify the calculation for allocation of expenses (e.g. allocation of rent on square footage). L Y Infor Lawson Project Accounting 153 Ability to make both inter department, intra - department, inter -fund and intra- fund allocations. L Y Infor Lawson Project Accounting 154 Ability to change the allocation formula without affecting prior allocations. L y Infor Lawson Project Accounting 155 Ability to provide an activity based costing system. M Y Infor Lawson Project Accounting 156 Ability to allow standard overhead rates to be applied to a project. L Y Infor Lawson Project Accounting 157 Ability to accommodate and track interfund. /account transfers. H y Infor Lawson Project Accounting 15 8: Ability to track costs /revenues for sub-projects. Allows "roll -up" of sub- projects into major project and report on sub - project or entire project activities. H Y Infor Lawson.Project Accounting 159 Grant Tracking ; Unclear if this requirement is meant to 160 Ability to transfer grant activity between grants. H Y Infor Lawson Grant Management mean transferring costs between grants within a project or between projects. If between projects, this is handeled in Infor 161 Ability to track key grant information {grant source, key dates, related allowable Lawson Project Accounting. . expenses, descriptions, etc. }. H Infor Lawson Grant Management Bement 162 Ability to notify designated staff (by grant /project) a defined number of days prior deadline for report grant reporting submission. M Y Infor Lawson Grant Management 163 Ability to electronically notify or report on grant completion dates. M y Infor Lawson Process Automation or Infor Lawson Smart Office 154 Ability to track and report on non - financial performance measures against a grant or sub- activity within a grant or project. L Y Infor Lawson Project Accounting 165 Ability to accumulate and report on project / grant personnel costs by person by day. H Y Infor Lawson Project Accounting Requires daily time record interface. 166 Ability to establish system wide grant rules that may disallow the charging of expenditure to grants that have a closed or inactive status. H Y Infor Lawson Grant Management Ability to accumulate and report on project / grant equipment costs by 167 establishing equipment rate schedules (this is a non -cash transaction- -just an L Y Infor Lawson Project Accounting allocation to the proper project / grant coding). Ability to accumulate and report on project / grant materials out -of -stock costs 168 (this is a non -cash transaction- -just an allocation to the proper project / grant L Y Infor Lawson Inventory Control coding). Priority Availability H - High I M -Medium L -Low lb9 of 247 Y- Yes i R- Reporting Tool I T - Third Party M - Modification I F - Future l N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting product Replace text with the primary pbjective: To provide a centsl data repository to track project and grant activity and provide the related information and perform required reporting. s Nurtilpr Appl�tatit)n R`quir�rKents,�� 169 Ability to, for continuing grants, be able to accumulate grant activity costs to a holding area — until the new continuation grant is awarded. H Y Infor Lawson Project Accounting Transactions are not coded directly to grants, so this scenario Is unlikely. Transactions are coded to grant - funded 170 Ability for authorized users to change the grant number coding after the activities or projects, and the allocation of those to a grant happens after the fact. transactions are posted . H Y Infor Lawson Grant Management Should the actual allocation require correction, this is handled in the Grant Management system. If the wrong activity or project is coded, this correction is handled in the Project.Accounting system. 171 Ability o track rims and seconds tY primary secondary grantees. M N Infor Lawson Grant Management Primary and secondary grantors are tracked; not grantees 172 Ability to allow for splits into different grant accounts on the receipt side. H y Infor Lawson Accounts Receivable 173 Grant Reimbursements 174 Ability to create a billing/ receivable for grant activity billed to funder based upon a user defined set of accumulated grant expenditures. H Y Infor Lawson Grant Management 175 Ability to match grant receipts / ACH's to a grant. H y Infor Lawson Accounts Receivable 176 Ability to configure a grant reimbursement request workflow. H Y Infor Lawson Process Automation 177 Single Audit 178 Ability to require that federally funded grants (C.F.D.A. number) must be Using LSO can specify that CFDA field is identified at grant setup. H Y Infor Lawson Smart Office required If grant type = F. 179 Ability to track and report on CFDA numbers for each grant / by department. H Y Infor Lawson Grant Management 180 Ability to track which grants are Federal grants. H Y Infor Lawson Grant Management 181 Ability for grant reporting to be accessible by departments and configure multiple access levels by user. H Y Infor Lawson Grant Management 182 Project / Grant Close 183 Ability to inactivate a grant /project. H Y Infor Lawson Project Accounting Prior to closing a grant or project, have the ability to check for open or pending 184 items (i.e. if the grantor project is identified on an open encumbrance, un- related project, un- related rant, unpaid payment document, etc. p J a g p' p y �, prompt the H Y Infor Lawson Project Accounting user about whether or not this project or grant should be closed. Availability Prinr�ty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 170 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting �roject and Grant Acc Repla p rimary Objective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. 1 8 5 Ability to hold a grant open after the grant term -to accumulate grant costs & accommodate end of grant corrections and reclassifications. H Y Infor Lawson Project Accounting 186 Interfaces / Integration Ability to associate a grant / project number with the transaction, for all source 187 transactions. (including; requisitions, purchase orders, vouchers, invoices, contracts, cash receipts, work orders, general ledger transactions) to or from H Y N/A other modules within the system using the proper chart of account codes 188 Ability to. associate multiple grant / project numbers with any of the above transaction types. H Y N/A 189 Ability to Interface with Budgeting, Payroll, Cash Receipting, General Ledger and Purchasing modules to establish year) project/ rant budgets. H Y N/A 190 Ability to associate a contract with a grant or project. H Y Infor Lawson Contract Management Ability to prevent a requisition or purchase order to be associated with a Users have the ability to input a list of specific vendors that may be associated 191. project /grant based on fields in the vendor file for the related vendor (etc. MBE, L N N/A with a project, but do not have the ability WBE, local business) to generate this list dynamically based on other fields in the vendor database. Ability to have a chart of account code that will, upon payroll posting, charge the Project codes can be attached directly to time records, defaulted from positions, or 192 identified project or grant as instructed by this "code" (this information L y N/A defaulted from employee records. if none originates in the payroll module, passes through the project /grant module, and of these are desired, allocations can be eventually ends up posting in the G /L). used to spread wages based on chart of accounts coding, as described. Wages flow through the payroll system into 193 Ability for the rant award to p romp t the a r classification of Tabor ty g p p the project system. If the project is grant distribution in position control systems in the Payroll module. he Pa o ll H y Infor Lawson Grant Management funded, the expense will get classified according to the template attached to each grant. 194 Ability to integrate to the Payroll module for labor cost distribution - spreading employee costs to project costs based on allocation of actual hours worked . . H Y N/A 195 Ability to attach images / electronic documents to the project or grant record in the master file. H y N/A 196 Ability to establish descriptions and expected due dates within the cash receipting and receivables system. H Y Infor Lawson Grant Management If fixed asset module is purchased, ability to interface with the fixed assets 197 module to provide project information for capitalization upon user defined H Y N/A criteria (activity code). 19 8 If fixed asset module is purchased, ability to post installed assets data (total project costs) from Projects module to Fixed Asset module upon approval. H y N/A Pr — Availability H -High I M - Medium L -Low 171 of 247 Y - Yes R - Reporting Tool I T- Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and GrantAccounting pr Replace this text with the primary Objet #ive: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. NWnij;er Pp,pl�ca�io�S�R�qufr��'ien °� . 199 If fixed asset module is purchased, ability for grants to be associated with specific assets. Reports to display grant based fixed asset listings. H Y N/A 200 If fixed asset module is purchased, ability to integrate with Fixed Asset Module. H Y N/A 201 Ability to pass project expenses from Projects module to Accounts Payable for Typically, expenses pass from AP to the Project Accounting module. However, there payment, H y N/A is the ability to create an AP invoice within 202 Ability to receive applicable payment data (purchased items- contract payments) Project Accounting. from Accounts Payable back to Projects module. H Y N/A 203 Ability to capture purchase order and encumbrance amounts from Purchasing, H Y N/A 204 Ability to pass project costs from other external systems to the General Ledger module (e.g., time reimbursements). H Y N/A 205 Ability to interface to the budgeting system for capture of capital budget / CPM both publishes and consumes data spending plans, H y N/A from Project Accounting. Ability to interface to budget module and link tentative planned expenditures for 206 grants in the pre -award phase that can be automatically amended if the grant is L N N/A ultimately not awarded. 207 Ability to integrate to budgeting module to project grant "revenues." L N N/A 208 Ability to "send" project or grant estimates to the budget module for approval / CPM both publishes and consumes data processing. M y N/A from Project Accou nting. 209 Ability to integrate with GIS and Master Address to associate a Project /Grant with a parcel /address. L Y NIA 210 Ability to interface with third -party grant listing service. L y N/A 211 Reporting 212 Federal reporting compliant H R Infor Lawson Business intelligence Ability to search for detail on any of the fields available in the Project / Grant 213 module (e.g. project or grant number, document number, journal number, date, H Y Infor Lawson Project Accounting etc.). 214 Ability to track projects and grants over multiple fiscal years. H Y Infor Lawson Project Accounting 215 Ability to report on grants through both a cash or accrual accounting basis based Most reports are typically on an accrual on initial grant set -up. H R Infor Lawson Grant Mana Management g basis. However, draw - requests /bills can be done on a cash basis. 216 Ability to search database by project type /code project number, fund or activity. H Y Infor Lawson Project Accounting 217 Ability to complete grant reporting requirements in grant specific formats. H R Infor Lawson Business 218 Ability to track and report revenue and expenditures in summary and /or in detail Intelligence for a specific grant or project for a defined date range. H Y Infor Lawson Project Accounting Availability Priority Availability - Yes i R - Reporting Tool j T - Third Party H - High E M - Medium i L- Low 172 of 247 M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accoun ting •roject and Grant Accounting Replace this text with the primary product name(s) whi Objective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. 219 Ability to create flexible reporting of all project / grant activity over multiple Infor Lawson Business years. H R intelligence 224 Ability to create reports that show detailed employee time posted to grants. H Infor Lawson Project Accounting 221 Ability to create budget to actual reports for a grant, based on the grant year. H Y Infor Lawson Project Accounting 222 Ability to create historical. project / grant inquiries. H Y Infor Lawson Project Accounting 223 Ability to create Inquiry and project status reporting by project /grant, project H R Infor Lawson Business Optionally could get this pre -built with Infor manager, or division /department. Intelligence Lawson Analytics for Projects. Ability to report on grants by inception date (original budget, calendar year 1 224 expenditures, calendar year 2 expenditures, any budget adjustments, available H Y Infor Lawson Project Accounting balance, etc.). 225 Ability to input, access, and report upon project "status codes" (e.g., in- design, ending approval, in- process /current, closed, on- hold).. H y Infor Lawson Project Accounting 226 Ability to create Project Duration Report, presenting anticipated and actual Infor Lawson Business durations of projects to evaluate on -time performance. H R Intelligence 227 Ability to create Inspection Report, presenting the results of inspector site visits to evaluate performance. H N Infor Lawson Pro jest Accounting 228 Ability to create Completed Project Report, presenting hours and dollars incurred by department by project. H Y Infor Lawson Project Accounting Ability to create reports in compliance with Single Audit Act. Flags when reach 229 major project status. Indicates Federal and pass - through projects. Tracks EEOC H Infor Lawson Business and Davis /Bacon information for contractors, etc. including tracking revenue by R Intelligence CFDA number. Ability to create a Grant Audit report to be sent to departments that displays key 230 grant information from the master file (CFDA, Funder, Grant Number, Amount, Infor Lawson Business Period, Approvals, etc. and rant activity 1 g ty (currentyear and inception to date} H R Intelligence with a user defined cert'ifrcation statement. Ability to provide a grant receivables reporting tool that would allow 231 departments to manage their own grant receivables (e.g,, for general fund M y Infor Lawson Accounts related grants). Receivable 232 Project history detail of project related activity. H Y Infor Lawson Project Accounting 233 Project history summary. H Y Infor Lawson Project Accounting 234 Ability to generate a percentage completion report on various selection criteria Infor Lawson Business including but not limited to: purchase order, project, contractor. H R Intelligence 335 Ability to generate analyses for (including but not limited to): - Infor Lawson Project Accounting 236 Estimates on costs to complete M Y Infor Lawson Project Accounting Priority Availability H - High I M -Medium L- Low 173 of 247 Y - Yes R - Reporting Tool l T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Project and Grant Accounting f Inling Repl ace .. Objec tive: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. Number pp l,�c 11 10 110,01A ii� 237 Variances M Y Infor Lawson Project Accounting 238 Support labor M Y Infor Lawson Project Accounting 239 Labor by employee, including OT M Y Infor Lawson Project Accounting 240 By contractor M Y Infor Lawson Project Accounting 241 Projects in progress reporting H Y Infor Lawson Project Accounting 242 By department, by project manager, a print out of cost overruns b g P y project. H R Infor Lawson Business Intelligence Allow user - specified grouping of individual projects for summary reporting 243 purposes (e.g. multiple projects associated with widening the same street over a. H Y Infor Lawson Project Accounting number of years). 244 Provide multiple methods of summarizing contract data for a project or across Infor Lawson Contract projects (e.g. summarize all engineering contracts, all construction costs, etc.). H Y Management 245 Summarize matching grant data for project managers (Le. what percentage, by Infor Lawson Business whom, expenditures which can be reimbursed). H R Intelligence Create periodic detail reports with the following sort: fund, project/grant, expenditure /revenue classification (Sub account), and account level code. The detail in the report should have employee name, pay period (if labor related), 246 document number (payment document if expenditure -- receipt number if H R Infor Lawson Business Alternatively, most of this data is available revenue - - ournal entry number 1 ry ), posting date, expenditure or revenue amount. Intelligence via drill- around from a standard report. There should also be subtotals at each sort level, plus columns for revised budget amount, current period expenditures, year -to -date, and remaining balance. 247 A report that separates capital and operating expenditures based on account. H R Infor Lawson Business Intellig Create periodic summary reports with drill down capabilities that have the following sort: fund, project /grant, expenditure /revenue classification (Sub 248 account), and account level code. There should be subtotals at each sort level, H R Infor Lawson Business Plus columns for revised budget amount, current period expenditures, year - Intelligence date, and remaining balance. Availability Priority Y - Yes I R - ReportingTool I T - Third Party H - High I M - Medium I L- Low 174 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christ!, TX - Enterprise Resource Planning System Project and GrantAccounting , �.16 - Project and Grant Accounting Replace this text with the primary product name(s) which satisfy requirements, Objective: To provide a central data repository to track project and grant activity and provide the related information and perform required reporting. For a pay period, create a report for a projector grant that has detail labor by day with effective hourly rates (includes uniform, education, etc.) and calculates the fringes based on productive hourly rates and then provides a total of labor costs and fringes. Sort should be project or grant, fund, department, 249 appropriation level, employee, regular hours and cost, OT hours and cost, comp H R Infor Lawson Business time hours and cost (even though this is not a cash cost until taken). Display Intelligence hours by day for each salary type, but only calculate and report costs on OT and comp time with the appropriate productive hourly rate. Subtotal at each sort level, and a total for the project or grant. For a pay period, create a report for a project or grant that has detail material usage and cost by day. Use the most recent invoice to support the cost allocated to the project or grant (invoice should be "attached" } . Sort should be project or Some of this data would need to either be 250 p i H R Infor Lawson Business grant, fund, department, appropriation level, employee who used material, Intelligence brought in from work order system or material description and cost. Subtotal at each sort level, and a total for the made accessible via LBI reporting tools. project or grant.. . Availabilit Hi y Pr — Y -Yes I R- Reporting Tool I T -Third Party H - High I M - Medium I L- Low 175 of 247 M - Modification I F - Future I N - N Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing P 0 o 3 "i l:.3�.r�LIE •. - t] 5 i 3 i 1 System Requirements _} Ability to support a requisition and purchase order process that includes the Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services Include implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the primary software vendor The p ricing of all third art P N i- P g p products that provide this functionality MUST be included in the cost proposal. M Functionality is provided through customization to the application, Including creation of a new workflow or development of a custom Interface, that may have an impact on future upgradabihty. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. pr 4.17 - Purchasing RepJace this text with the primary Objective; To coordinate purchase orders, vendor information, and performance throughout oil departments, as well as to better manage cash flow and budgetary compliance. 1 System Requirements 2 Ability to support a requisition and purchase order process that includes the following capabilities: - N/A 3 Anput and store quantity, price and description H Y Infor Lawson Purchase Order 4 Calculate and extend price H Y Infor Lawson Purchase Order 5 Calculate total price H Y Infor Lawson Purchase Order 6 Retrieve vendor information automatically M Y Infor Lawson Purchase Order 7 Hold purchase order pending issuance M Y Infor Lawson Purchase Order 8 Report unissued purchase orders H Y Infor Lawson Purchase Order 9 Support cancellation of unissued purchase orders M Y Infor Lawson Purchase Order 10 Print purchase orders H Y Infor Lawson Purchase Order 11 Fax and /or email purchase orders H Y Infor Lawson Purchase Order 12 Ability to support both centralized and decentralized purchasing processes. H Y Infor Lawson Purchase Order 13 Ability to support a 5 or 7 digit NIGP code H y Infor Lawson Inventory Control, Infor Lawson Strategic Sourcing Infor Lawson Purchase Order, 14 Ability to search for POs and Requisitions by any field. M R Infor Lawson Business Intellligence, Infor Microsoft Addins Ability to use a forms designer tool that will allow the Organization to modify a 15 standard software purchase order form to customize it to the preferred Organization format, including logo, signatures, field placement, addition of M T MHC Document Express standard Organization terms and conditions, etc, 16 lintegration Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 176 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cosh , flow and budgetary compliance. 17. Ability to support three -way matching of docu (P.O., Receiving & Invoice). H Y Infor Lawson Purchase Order, Infor Lawson Invoice Matching, Infor Lawson Accounts Payable 18 Ability to attach electronic documents to transactions and route them with the Infor Lawson Purchase Order, transaction though the approval process. H Y Infor Lawson Process Automation 19 System allows a work order number to be associated with the requisition. M Y Infor Lawson Requisitions User field 20 System allows a work order number to be associated with a procurement card purchase. M Y Infor Lawson Purchase Order User field 21 System provides ability to require work order number based on account or project code. M Y. Infor Lawson Project Accounting 22 Ability for the purchase order to be integrated to the contract management Infor Lawson Purchase Order, module H Y Infor Lawson Contract Management 23 Ability to interface to AP for vendor information and to extract procurement data H y Infor Lawson Purchase Order, Infor Lawson Accounts Payable 24 Ability to associate a grant / project number with the requisitions and /or purchase orders. M Y Infor Lawson Project Accounting 25 System provides ability to require project /grant number based by department, account, or work order. M Y Infor Lawson Project Accounting 26 Ability to integrate to the Budget module to perform budget checking at the pre- Infor Lawson Requisitions, Infor encumbrance stage. H y Lawson General Ledger 27 Ability to integrate to the Budget module to perform budget checking at the Infor Lawson Purchase Order, encumbrance stage. H y Infor Lawson Accounts Payable 28 Vendor Record 29 Ability to distinguish accounts payable vendors from bid only vendors. M Y Infor Lawson Strategic Sourcing 30 Ability to create and maintain comprehensive centralized active and inactive vendor master file with the following information: Infor Lawson Purchase Order 31 Company Name H Y Infor Lawson Accounts Payable 32 d.b.a.(doing business as) name (Searchable on both) H Y Infor Lawson Accounts Payable 33 Tracks name changes /documents remain valid after name change. H Y Infor Lawson Accounts Payable Availability Pn� Y - Yes ( R - Reporting Tool T - Third Party H - High M - Medium L- Low 177 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Replace this text with the primary product name(s) which satisfy requirements, Objective: To coordinate purchase orders. vendorinmrmarrnn end =Armnnr r e,..,,,.,h ., «,.,l ,...... H ,. .== - _... __1 __ Num)S:er - -� - WOMEN n��g�u�ireil�e`N - al - -� ..._. _, __ ... .� .. 34 Multiple Contact Names M Y Infor Lawson Accounts Payable 35 Phone Number(s) and Types (Business /Cell /Etc.) table. Link to multiple addresses. Ii Y Infor Lawson Accounts Payable 36 Email Addresses H Y Infor Lawson Accounts Payable 37 Multiple Payment Remit and Order Names and Addresses. H Y Infor Lawson Accounts Payable Replacement addresses are effective dated. 38 Ability to deactivate addresses as of a certain date. H Y Infor Lawson Accounts Payable If an address must be inactivated without a replacement, inactivation is not effective dated. 39 Ownership Status (Minority Owned, Women Owner, local registered vendor, green preference, etc.) - with multiple designations possible H Y Infor Lawson Accounts Payable 40 Ownership Type (Corp, Partnership, Non - Profit, etc,) H Y Infor Lawson Accounts Payable 41 Tax ID Number/ Verification per W9) H y Infor Lawson Accounts Payable 42 Vendor Number H y . Infor Lawson Accounts Payable Payment Terms Code w /table and customizing possible (Le, "X" % "Y" Days 43 early, 7" days late) Can be overridden in Accounts Payable, by authorized H Y Infor Lawson Accounts Payable users at payment time. 44 Debarment Status H M Infor Lawson Accounts Payable Interface is needed to the Excluded Parties database 45 1099 Code H y Infor Lawson Accounts Payable Ability to indicate on the vendor registration file, or in a secure annex of such file, 46 if the firm has self - identified as being minority or women- owned, and the prime race /gender of the owner(s). The question could be asked as part of vendor H Y Infor Lawson Accounts Payable registration. 47 Ability to freeze /inactivate a vendor and restrict transactions for a stated period H Hold codes can be applied and removed as of time. Y Infor Lawson Accounts Payable needed. 48 Ability to automatically assign vendors and ID number, H Y Infor Lawson Accounts Payable 49 Ability to classify one -time vendors, with their own Vendor numbering scheme M Y Infor Lawson Accounts Payable 50 Ability to combine multiple `one -time vendors" to a single standard vendor and include transaction history. M Y Infor Lawson Accounts Payable Availabil Pn_� Y - Yes I R - Reporting Toof I T - Third Party H - High I M -Medium I L - Low 178 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better • manage cash , Qdr ..o -. flow and budgetary compliance. 51 Ability to support tracking of Vendor Performance data based upon receiving Infor Lawson Purchase Order, data and custom comment fields. M Y Infor Lawson Accounts Payable, Infor. Lawson Strategic Sourcing 52 System provides functionality to warn of a potential duplicate vendor during Infor Lawson Accounts Payable, creation based on address, TIN, etc. M Y Infor Lawson Strategic Sourcing 53 Ability to combine multiple vendor records - and maintains the history. M Y Infor Lawson Accounts Payable 54 Ability to flag user defined fields based on vendor performance. L Y Infor Lawson Accounts Payable 55 Ability to maintain an audit log on historical changes to the vendorfile. M Y Infor Lawson Accounts Payable 56 Ability to provide history of vendor performance defined by user established weighted criteria, including: N/A 57 delivery commitments H Y Infor Lawson Strategic Sourcing 58 condition of goods /quality of service. H Y Infor Lawson Strategic Sourcing 59 partial deliveries /backorders. H Y Infor Lawson Strategic Sourcing 64 invoicing accuracy. H Y Infor Lawson Strategic Sourcing &1 Ability to accumulate vendor and bidder performance statistics for all vendors, such as: y N/A Infor Lawson Strategic Sourcing, 62 Number /Amount of Price Increases M Y Infor Lawson Business Intelligence Infor Lawson Strategic Sourcing, 63 Number of Out -of- Stocks M Y Infor Lawson Business Intelligence Infor Lawson Strategic Sourcing, 64 Number of Late Deliveries H Y Infor Lawson Business Intelligence Infor Lawson Strategic Sourcing, 65 Number of Returns H Y Infor Lawson Business Intelligence Infor Lawson Strategic Sourcing, 66 Number of Bids Submitted M Y Infor Lawson Business Intelligence Priority Availability H - High M - Medium L -Low 179 of 247 Y - Yes R - Reporting Tool T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing product Replace this text with the primary Objective: To coordinate purchase orders, vendor Information, and performance throughout all departments, as well as to better manage cash flow and budgetary compliance. Nu►fftier' 1pg ategfreih . Infor Lawson Strategic Sourcing, 67 Number of Bids Awarded H Y Infor Lawson Business Intelligence Infor Lawson Strategic Sourcing, 68 Dollar Amount of Bids M Y Infor Lawson Business Intelligence Infor Lawson Strategic Sourcing, 69 Comments on Performance M Y Infor Lawson Business Intelligence Infor Lawson Accounts Payable, 70 Ability to debar vendors for defined number of days /years. M Y Infor Lawson Business Use of attribute or certification process Intelligence 71 Ability to configure a maximum number of days /years in the system that a Infor Lawson Accounts Payable, vendor can be debarred. M y Infor Lawson Business Use of attribute or certification process Intelligence 72 Requisition Processing 73 Ability to allow departments to enter their own requisitions online. H y Infor Lawson Requisition Service Center 74 Ability to allow both system - generated numbers and user - defined numbers. M Y Infor Lawson Requisitions 75 Ability to prevent duplicate document numbers. H Y fnfor Lawson Requisitions 76 Requisition numbers must be different than PQ numbers. H N Infor Lawson Requisitions Requisition numbers may be different than PO numbers, or they maybe the same. 77 Ability for requisition line item value to support up to $999,999,999. (Please indicate the maximum in the comments column.) M y Infor Lawson Requisitions Cost fields support up to $9 trillion 78 Ability for requisition line item quantity to support up to 999,999 units. (Please indicate the maximum in the comments column,) M Y Infor Lawson Requisitions Quantity fields support up to 999,999,999 79 Ability to provide extended descriptions and include free form text for line items Infor Lawson Requisition Service on requisitions and purchase orders with unlimited "text wrap" formatting. H Y Center 80 Ability for requestor and all workflow approvers to view the status of the Infor Lawson Requisitions, Infor requisition, see where the request is in the process. H y Lawson Process Automation 81 Ability to identify within the requisition, the accounting period(s) / fiscal year(s) that the requisition is associated with. H y Infor Lawson Requisitions Ability, when creating a requisition and /or purchase order, to search for the 82 appropriate commodity code related to the good /service being requested on a H Y Infor Lawson Requisitions per line item basis. Priority H - High i M- medium I L- Low Availability Y- Yes I R -Reporting Tool I T • Third Party 180 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better - - ,..09 , manage cash flow and budgetary compliance. 83 Ability to limit valid accounts based on commodity code (e.g. requisition for Infor Lawson Requisitions, Infor professional services commodity code cannot use office supplies account ), M Y LSF Security, Infor Lawson Process Automation 84 Ability to enter associated vendor quotes or sole source letter as supporting documentation when submitting a requisition and /or p -card. H Y Infor Lawson Requisitions Ability to require a defined number of vendor quotes or sole source letter as 85 supporting documentation when submitting a requisition based on a defined M M Infor Lawson Process Automation Work flow can be configured for this value. requirement 86 Ability to prevent requisitions over a defined threshold to draw from defined non M M Infor Lawson Requisitions, Infor Work flow can be configured for this capital account. Lawson Process Automation requirement 87 Ability to save a draft requisition. M Y Infor Lawson Requisitions 88 Ability to identify a requisition as "Urgent ", with reporting and inquiry which identifies those requisitions. H Y Infor Lawson Requisitions 89 Ability to configure an accelerated workflow for requisitions and purchase orders H M Work flow can be configured for this identified as urgent.' Infor Lawson Process Automation requirement 90 All data codes, text and requisition information must transfer automatically from requisitions to PO - with the ability to then be edited by authorized users. H Y Infor Lawson Purchase Order 91 Ability to group requisitioned items by vendor or commodity code for volume purchase purposes. M Y Infor Lawson Purchase Order 92 Ability to validate proposed vendor on the requisition against existing online vendorfile. M Y Infor Lawson Requisitions .93 Ability to view the vendor's remittance address when entering a requisition. M y Infor Lawson Requisition Service Center 94 Ability to provide online, onscreen requisition and purchase order forms for Infor Lawson Requisition Service centralized and decentralized entry. H Y Center, Infor Lawson Purchase order 95 Ability to determine which department is requisitioning items and automatically Infor Lawson Requisition Service default to information for that department. H y Center 96 Ability to track requisitions /POs issued by department. H Y Infor Lawson Requisitions, Infor Lawson Purchase Order 9 7 Requisitions must pass budget check before proceeding. System provides override functions for authorized users with a required comment. H Y Override consists of turning off budget Infor Lawson Requisitions edits for posting account or system code. 98 Ability to automatically create and link a budget transfer request to a requisition H Work flow can be configured for this if funds are not available with a required comment. M Infor Lawson Process Automation requirement 99 Ability to scale and control {depending on the Division} the number of approvals on electronic requisitions and vouchers. M Y Infor Lawson Process Automation Priodty Ava €lability H - High I M - Medium l L -Law 181 of 247 Y- Yes i R- Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing product Purchasing Replace this text with the primary Objective: To coordinate purchase orders, vendor information. and nPrfhrMrinrP r hrni,nhnirr ryu rlonnrrmcnre ­­11 1.ns.o...,.. . _ t1 11.,.,. ,4 1,..A- + .. -.l: Numt;�r� ...._...__ -_ �..__- Appfi - .- -... .. _.. ��,.�..._..... . 100 Ability to have multiple line transactions on a single requisition. (Please note the maximum number of lines within the proposed solution in the comments field.) H y Infor Lawson Requisitions Virtually unlimited Ability to allow copying of information from existing requisitions or P.O.'s 101 allowing the user to specify if full line items details and descriptions should be H Y Infor Lawson Requisitions transferred. 102 Ability to have automatic Buyer assignment by commodity code. Can be overridden by Supervisor(s). H Y Infor Lawson Purchase Order Ability to allow for an unlimited number of lines on the Requisition or Purchase 103 Order. (Please note the maximum number of lines within the p roposed solution P p H y Infor Lawson Requisitions, Infor Virtually unlimited in the comments field.) Lawson Purchase Order 104 Ability to allow a work order, fleet and /or inventory numbers to be associated H Can leverage use fie lds when using EAM, with the requisition. Y Infor Lawson Purchase Order work order is automatically tied 105 Ability to inquire, add, cancel, and delete Requisitions online. H Y infer Lawson Requisitions Ability to require that requisitions must pass account code and budget check 106 against operation and /or capital budgets prior to the forwarding ofthe H Y Infor Lawson Requis requisition through the approval process. 107 Ability for POs to be converted to a stock requisition and withdraw from q Infor Lawson Requisitions, Infor This happens automatically at the inventory if the requested item is available in inventory. H Y Lawson Inventory Control requisition level. Stock requests at the PO level are for resupply 108 Ability to consolidate purchase requests from various departments. H Y Infor Lawson Purchase Order 109 Ability to assign lines of requisitions to multiple purchase orders and to different vendors. H Y Infor Lawson Purchase Order Ability to allow for optional free -form entry of a vendor at the requisition level A new vendor can be noted in the . 110 without the need for validation at entry. This way if only one department has comments of a requisition, but only valid authority to enter new vendors, other departments can still enter in their H Y Infor Lawson Requisitions vendor numbers can be-submitted. Lawson requisitions. requisitions can be configured to not require vendor IDs in order to. be released 111 Ability to allocate requisition line items to multiple General Ledger accounts and Infor Lawson Requisitions, Infor project codes. H Y Lawson General Ledger 112 Ability to close /cancel /liquidate all open requisitions and pre - encumbrances in Infor Lawson Requisitions, Infor mass at fiscal year end. H Y Microsoft Addins 113 Pre - Encumbrance / Encumbrance Accounting Ability to assist in the year end close process and have the option to either roll 114 Pre - Encumbrance / Encumbrances forward as a prior year document or dose H Y Infor Lawson General Ledger out. 115 Ability to automatically pre - encumber requisitioned amounts upon approval. H Y Infor Lawson Requisitions 116 Ability to query encumbrances and pre - encumbrances by any account. H Y Infor Lawson Genera! Ledger Availability pr � p � Y - Yes I R - Reporting Tool T - Third Party H - High I M - Medium J L - Low 182 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cash flow and budgetary compliance. 117 Ability to link specific budgeted "line items" below the lowest segment of the H y Infor Lawson General Ledger, Budget must be loaded at the Account chart of accounts to a requisition for budgetary purposes. Infor Lawson Project Accounting Category level in Activities 118 Approval Processing Ability to provide.highly configurable multi -level approval functionality for 119 requisitions, purchase orders and change orders based on user defined criteria H y fnfor Lawson Requisitions, Infor Configurable work flow such as dollar amount, account number, percentage of dollar change, etc. Lawson Process Automation 120 Ability for supporting comments /reason to be entered during each workflow Infor Lawson Requisitions, Infor approval step. H y Lawson Process Automation Configurable work flow 121 Ability to require supporting comments /reason for all workflow denials. H y Infor Lawson Requisitions, Infor Configurable work flow Lawson. Process Automation 122 Ability to configure supplemental workflow steps for requisitions, purchase In Lawson Requisitions, Infor orders, and change orders that affect defined accounts. M y Lawson Process Automation Configurable work flow 123 Ability to configure a different approval workflow for all requisitions and ons, Infor Lawson Requisitions, purchase orders that are supported by grant funding. H Y Lawson Process Automation Configurable work flow 124 Ability to require additional specific documentation /forms to be attached to the Infor Lawson Requisitions, Infor requisition based on the linked project /grant. H y Lawson Process Automation Configurable work flow 125 Ability to limit PO approval to only vendors who have submitted a W -9, but Infor Lawson Requisitions, Infor allowing authorized users to override. H y Configurable work flow Lawson Process Automation 126 Ability to establish predetermined authorization levels, for purchase transactions that span multiple departments. M y Infor Lawson Process Automation 127 Ability to define authorized requisition approvers by account. M y Infor Lawson Requisitions, Infor Lawson Process Automation Configurable work flow 128 System provides communication to requisitioner on status of their transaction Infor Lawson Requisition Service throughout the approval cycle H y Center 129 Blanket Orders 130 Ability to track and manage vendors specific to blanket orders. L Y Infor Lawson Purchase Order 131 Ability to track what commodity class codes are associated with each blanket Y Infor Lawson Purchase Order order. L 132 Ability to specify if a blanket purchase order is encumbered L y Infor Lawson Purchase Order PriorltY Availability Y - Yes I R - Reporting Tool i T - Third Party H - Nigh i M - Medium L -Low 183 of 247 M - Modification i F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchosing Re p l ace 14.17 - Purchasing primary product Objective: To coordinate purchase orders, vendor information, and performance throuahout ail denartmentc_ n.c wail nc to hpttpr mnnnnp rrrch finU, nnrl hnrinptnn, rmmnllnnrp fdtlrhf°rIT}i a,,o(3 #rim 133 Ability to prevent an encumbrance to be placed when a blanket purchase order Infor Lawson Purchase Order is created through a simple check box / pull down menu interface. L Y 134 Ability to establish notification limits N of spend against Not to Exceed amount Infor Lawson Requisitions, Infor and /or X number of days in advance) of expiration. L Y Lawson Process Automation 135 Ability to establish a line item with price override capability including the ability Infor Lawson Requisitions, Infor to establish a maximum price that can be entered. L y Lawson Process Automation 136 Ability to display the total dollar amount of orders entered and approved to date Infor Lawson Purchase Order for a specific blanket purchase order. L Y 137 System should have the ability to easily distinguish from blanket and standard Infor Lawson Purchase Order purchase orders by a different numbering system L Y. Ability to copy from one blanket purchase order to another with the ability to Y Infor Lawson Purchase Order 138 edit any field or insert lines (such as 1.5, 2.5, etc.) on the newly created purchase L order. 139 Ability to allow for the following control parameters specific to blanket orders: Infor Lawson Purchase Order 140 Total cost not -to- exceed (i.e., maximum amount to spend) L y Infor Lawson Purchase Order 141 Time period (start and end dates) L y Infor Lawson Purchase Order 142 Estimated or specific quantities L Y Infor Lawson Purchase Order 143 Specific items L Y Infor Lawson Purchase Order 144 General category of items L Y Infor Lawson Purchase Order 145 Discount off of price list L Y Infor Lawson Purchase Order 146 Ability to close blanket purchase orders in mass based on user defined criteria L y Infor Lawson Requisitions, Infor Microsoft Addins 147 Blanket Releases Ability to create a release (order) against a BPO where all information with the Infor Lawson Purchase Order 148 exception of the quantity, account code, bill to and ship to is coming from the L Y BPO. 149 Ability to create an encumbrance when releases against a BPO are approved. L y Infor Lawson Purchase Order Assuming the PO. 1s released after approval 150 Ability to prohibit creation of a release outside of the time period or that would Infor Lawson Purchase Order result in exceeding the not to exceed amount. L y 151 Ability to track total dollars ordered upon approval of a blanket release and y Infor Lawson Purchase Order deduct from maximum dollar amount of items ordered. L 152 Purchase Order Processing 153 Requisition and purchase order process should include the following capabilities: - Infor Lawson Purchase Order 154 Input and store quantity, price and description H Y Infor Lawson Purchase Order Availability Pnonty Y - Yes I R - Reporting Tool I T - Third Party. H _ High I M - Medium L -Low 184 of 247 M.- Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cash flaw and budgetary compliance. 155 Calculate and extend price H y Infor Lawson Purchase Order 156 Calculate total price H Y Infor Lawson Purchase Order 157 Retrieve vendor information automatically H y Infor Lawson Purchase Order 158 Hold purchase order pending issuance H Y Infor Lawson Purchase Order 159 Report.unissued purchase orders H Y Infor Lawson Purchase Order 160 Support cancellation of unissued purchase orders M y Infor Lawson Purchase Order 161 Print purchase orders H Y Infor Lawson Purchase Order 162 Ability to release the pre - encumbrance and create an encumbrance when a Infor Lawson Purchase Order requisition is converted to a purchase order. H Y Ability to auto - create a purchase order from a requisition document with all Infor Lawson Purchase Order 163 information carried over from the requisition document. All information, with H Y proper approval and workflow, should be editable prior to issuance. 164 Ability to notify requisitioner when requisition is converted to a PO. H y Infor Lawson Requisitions, Infor Lawson Process Automation 1fi5 Ability to allow direct input of manual purchase orders without the need for Infor Lawson Purchase Order requisition as a source document (i.e. field purchase orders). M Y Ability to automatically retrieve purchase information by referencing purchase Y Infor Lawson Purchase Order 166 order or requisition number or requesting department name or other user H defined criteria. 167 Ability to pull up specific account code or item when editing, and make Y Infor Lawson Purchase Order appropriate adjustments. H 168 Ability to view multiple line items /descriptions. H y Infor Lawson Purchase Order 169 Ability to accept partial payments. H Y Infor Lawson Accounts Payable 170 Ability to preview and edit P.O. on screen exactly as printed. H Possible with a customised screen as part 171 Ability to save a draft PO. H N Y Infor Lawson Purchase Order of im lementation 172 Ability to enter default and customized comments on purchase orders and Y Infor Lawson Purchase Order requisitions with full text editing features. H 173 Ability to assign requisitions /purchase orders to a buyer, automatically, based on Y Infor Lawson Purchase Order commodity code or requesting department, with an override ability. H 174 Ability to automatically assign purchase order and requisition numbers. H y Infor Lawson Purchase Order, Infor Lawson Requisitions 175 Ability to allow for.default information for shipping and payment tb reduce data Y Infor Lawson Purchase Order entry efforts during ordering. H Priority Availability Y - Yes I R - ReportingToo] I T - Third Party H - High I M - Medium I L- Low 18S of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing pr ::4.17 - Purchasing Replace this text with the primary Objective: To coordinate purchase orders. vendor infnrmnt;nn nnrl nP.fh.,,,,,— rh..,—hAla , r ,4 r...,an It . h «.. _..e, se_... __� �..�__. _ Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 186 of 247 M - Modification I F - Future I N - Not Available 176 Ability to "duplicate" line item information during data entry to save time. H Y Infor Lawson Purchase Order 177 Ability to allocate purchase order and requisition line items to multiple General Y Infor Lawson Requisitions, Infor Ledger accounts and project codes. H Lawson Purchase Order 178 Ability to charge purchase order line items to multiple departments. H Y Infor Lawson Purchase Order 179 Ability to prevent duplicate purchase order numbers. H Y Infor Lawson Purchase Order 180 Ability to flag fine items that are eligible for shipping charges when generating Infor Lawson Purchase Order purchase order, M y 181 Upon preparation of the Purchase Order for payment, shipping P Y Aping charges can be Y Infor Lawson Purchase Order allocated to the Purchase Order lines based on user defined criteria. H Ability to allow authorized approvers to override either user specified or system- Y Infor Lawson Requisitions, Infor 182 generated vendors and prices. Requisitioners are notified or have access to H Lawson Process Automation changes made to the requisition. 183 Ability to allow for multiple budgetary accounts to be identified on the purchase Y Infor Lawson Purchase-Order order. H 184 Ability to support electronic /Internet transfer of POs, including related Y Infor Lawson Purchase Order attachments, to vendors. H 185 Ability to provide clear identification on PO amendments to be specified (what Y Infor Lawson Purchase Order has changed, what revision number, dates, resolution, contract number, etc.). H 186 Ability to maintain an online directory of standard purchasing contract language that will print on all purchase orders. H Y Infor Lawson Purchase Order Infor Lawson Purchase Order, 187 Ability to print final contract and resolution language linked to each specific PO. M Y Infor Lawson Business Intellli ence 188 Ability to go into the PO and do a manual change of the particular line items with Y Infor Lawson Purchase Order proper approval. H 189 Ability to specify a delivery address in the PO. H Y Infor Lawson Purchase Order 190 Ability to specify a different delivery address for each line item in the PO. H y Infor Lawson Purchase Order Infor Lawson Purchase Order, 191 Ability to limit selectable delivery locations by user /department /division. H Y Infor Lawson Inventory Control 192 Ability to allow authorized users to make price changes. H Y Infor Lawson Purchase Order 193 Ability to maintain a status field on the purchase order to track its progress Y Infor Lawson Purchase Order (workflow status). H 194 Ability to directly input manual purchase orders. H Y Infor Lawson Purchasin 195 Ability to automatically close POs after item receipt and final payment. H Y Infor Lawson Purchase Order Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 186 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cash flow and budgetary compliance. 196 Ability to allow several requisitions to be consolidated into one purchase order Y Infor Lawson Purchase Order and correctly tracks item quantities and accounting charges. H Ability to have a separate Comment section for INTERNAL ONLY and TO PRINT Y Infor Lawson Purchase Order 197 ON P0. System clearly and easily distinguishes between internal comments and H comments that must print on PO. 1 98 Ability to generate a cancellation list and have the ability to track all Infor Lawson Business cancellations. M Y Intelli ence 199 Ability to provide a user friendly and easy cancellation process for PO's with Infor Lawson Purchase Order multiple lines. H Y 200 Ability to give the authorized user the option to cancel by each line individually Infor Lawson Purchase Order or by all fines in a batch. H Y 201 Ability to do a part €al cancellation of a PO. H Y Infor Lawson Purchase Order 202 Ability to specify "Receive All Lines" in order to speed data entry. H Y Infor Lawson Purchase Order 203 Ability to record actual date when goods are received against blanket POs to set Infor Lawson Purchase Order when the expense should be recorded (regardless when the invoice is received). L Y 204 Change Order Processin 205 A to support electronic change orders to existing PO's, and accounts for the Y Infor Lawson Requisitions, Infor related re- encumbrance and encumbrance as it is processed H Lawson Purchase Order Ability to go into the PO and do a manual change of the particular line items with 206 proper approval that will be noted as a change order to the PO. Must be able to H Y Infor Lawson Purchase Order view and retain history and audit trail of all changes made. 207 Ability to provide an a p g ty p approval process for Change Orders. H Y Infor Lawson Process Automation 208 Ability for a user to attach / designate the specific Purchase Order number on a H Y Infor Lawson Purchase Order Changes are entered as revisions to the Change Order (e.g. associating the PO number, not just a description). existing P0. Ability to issue a change to a PO either manually (make a change to an existing Infor Lawson Requisitions, Infor. 209. PO without a requisition) or electronically (a new requisition against an existing Lawson Purchase Order PO) with clear identification on PO change orders specified (i.e., what has H Y changed, what revision number, dates, etc.) and maintain a PO revision history. Ability for all changes made to a purchase order to either manually or Infor Lawson Purchase Order, Electronically /automatically only -no 210. electronically generate a revision number. Each change must incrementally H y Infor Lawson Process Automation manual way to generate a revision number. increase the revision number. Revisions /change orders to require comments. Require a comment Is done through a work 211 Ability to provide detailed tracking.of employees re uesting change orders. H Y Infor Lawson Purchase Order flow. 212 Ability to track personnel who authorized a change order. H Y Infor Lawson Process Automation 213 Ability to provide authorized users the ability to add or remove funds from a P0. H y Infor Lawson Purchase Order 214 Ability to add or remove lines from a PO. H Y Infor Lawson Purchase Order Priori LV Availability H -High I M -Medium L -Low 187 of 247 Y - Yes I R - ReportingTool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christ], TX - Enterprise Resource Planning System Purchasing product 4.17 - Purchasing Replace this text with the primary 'Objective: To coordinate purchase orders, vendor information. and nvrfnrmnnrP rhrnnnhn „r nil rfannrfmnnfc .,air nC M Aerrer ..,n..., .a rk Q Numberc$p 215 Ability to cancel a PO. H Y Infor Lawson Purchase Order 216 Ability to liquidate PO as final step (different from a change order). H Y Infor Lawson Purchase Order 217 Return to Vendor 228 Ability to allow for the recording of goods returned to the vendor. M Y Infor Lawson Purchase Order 219 Ability to track and record all Return Merchant Authorization (RMA) numbers. M y Infor Lawson Purchase Order 220 Ability to track quantities of returns by vendor. M Y Infor Lawson Purchase Order 221 Ability to cancel outstanding orders. M Y Infor Lawson Purchase Order 222 Closing a purchase order automatically releases the related encumbrance. H Y Infor Lawson Purchase Order 223 Ability to automatically reverse accounting and inventory transactions at Y Infor Lawson Purchase Order cancellation of order. H 224 Purchase Order Inquiry 225 Ability to search historical purchases by commodity code. H Y Infor Lawson Purchase Order Ability to use of NIGP codes within the procurement process. The system should 226 have the ability to link and search on these codes to vendors, requisitions and H purchase orders. Y Infor Lawson Purchase Order 227 Ability to track purchases for multiple projects and grants. H Y Infor Lawson Purchase Order 228 Ability to track amounts paid and applied to individual line items on purchase Y Infor Lawson Matching orders. H 229 Ability to drill down to all supporting transactions within the purchasing system. H Y Infor Lawson Purchase Order 230 Bid /Bid Processing 231 Ability to automatically tabulate Request for Quotes (RFQ) and Invitation to Bids (ITB). H Y Infor Lawson Strategic Sourcing Ability to configure a workflow for staff to review supporting documentation relating to pre- and post - solicitation (for buyers to obtain approval for solicitation 232 package prior to advertising and for buyers to be able to transmit the bid H y Infor Lawson Strategic Sourcing, documents to departments and for the provide their to department p Infor Lawson Process Automation recommendation regarding the bid ). 233 Ability to maintain a bidder list showing names, addresses, contact, and Infor Lawson Strategic Sourcing, commodity codes. H Infor Lawson Contract Y Management 234 Ability to create Request for Quotes from Requisition(s). H Infor Lawson Requisitions, Infor Y Lawson Purchase Order 235 Ability to group requisitioned items by vendor or commodity code for volume purchase purposes. H y Infor Lawson Purchase Order 236 Ability to post Bid and RFP documents and identify when they will be visible for outside users. H Y Infor Lawson Strategic Sourcing 237 lAbility to create and manage solicitation scoring (rating) sheets. H Y Infor Lawson Strategic Sourcing 238 e- Procurement Ability for only registered vendors to be able to submit responses to Bids and 239 RFPs and provide for a tracking ID upon successful finalization of submission H Y documents. Infor Lawson Strategic Sourcing Availability Prr_ty Y -Yes I R - Reporting Tool I T - Third Party. H - High I M - Medium I L- Low 188 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cash flow and budgetary compliance. 24o Atii €ity for vendors to rag €star onl €ne and identi the commodity sery €ces they 7 ., ration Is available via the provide based on NIGP commodity codes. H l as part of Strateg €c Sour cing , agement or Supplier Order Ability for vendors during the registration process to develop a unique ID and Y Infor Lawson Strategic Sourcing . 241 password that will allow for the vendor to update their contact information. H Y Infor Lawson Strategic Sourcing 242 Ability for registered users to view and download any documents (e.g., RFP, Bid, Addendums, tabulations, etc.). H Y Infor Lawson Strategic Sourcing 243 Ability for vendors to register, including companies that are outside of the U.S. and therefore do not have a Federal ID Number (FEIN). � ) H Y Infor Lawson Strategic Sourcing 244 Ability for City to register vendors. M Y Infor Lawson Strategic Sourcing 245 Ability for.vendors to view award notice postings online. Please explain the H This is part of the configuration of the Supplier Portal and the security given to a workflow for posting in the comments column, Y vendor. Based on security, the vendor is Infor Lawson Strategic Sourcing allowed to see award notices online. This is part of the configuration of the 246 Ability for vendors to view posting of bids and bid tabulations online. Please Supplier Portal and the security given to a explain the workflow for posting in the comments column. H Y vendor. Based on security, the vendor is allowed to see bids online. Bid tabulations can be uploaded and viewed based on Ability for purchasing department to restrict bid notification on to only those Infor Lawson Strategic Sourcing security. vendors that are active. H Y Infor Lawson Strategic Sourcing 248 Ability for bidder notification of bid opportunities based on Commodity Code. H Y Infor Lawson Strategic Sourcing 249 Ability for departments to use memo records to create verbal price quotations. H Y Infor Lawson Purchase Order Comments can be attached as part of the Ability for purchasing department to designate a purchase type, such as: Goods PO submission 250 & Materials, Services, Professional Services, Sole Source and Blanket Agreement H Y for all purchase types. Infor Lawson Strategic Sourcing 251 Ability to check the status of a bid or RFP online in the system. H Y Infor Lawson Strategic Sourcing 252. Ability to accept digital signatures an bid and RFP submissions. H T ARX Software Infor partners with ARX to provide electronic signatures on bids and 253 Ability to import NIGP commodity codes into the system from an MS Word or MS Infor Lawson Spreadsheet submissions Excel import source document (both detail and summary). H Y Designer 254 Ability to view who has accessed bids similar to current functional €ty an PublicPurchase.com (including date and time). H N N/A We don't provide this data 255 Ability to view who has downloaded bids similar to current functionality on PublicPurchase.com (including date and time). H N NIA We don't provide this data Ability to have a question and answer function that allows vendors to ask 256 questions and the City to respond to electronically (similar to H Y PublicPurchase.com). Infor Lawson Strategic Sourcing Pri ority Availability H High I M -Medium i L -Low 189 of Y - Yes I R - Reporting Tool i T - Third Party 247 M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing product Replace this text with the primary Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cash flow and budgetary compliance. Ability for the ERP system to track changes to the bid, such as if bid due date is 257 changed and related comments (system would automatically number changes, H Y as "Addendum 1 ", "Addendum 2 ",...). Infor Lawson Strategic Sourcing 258 Ability to interact with vendors online, place orders, receive invoices. H Y Infor Lawson Strategic Sourcing 259 Interfaces /Integrations 260 Ability to be notified when staff are terminated, in order to cancel p- cards. H M Infor Lawson Process Automation 261 Ability to process procurement card transactions. H Y Infor Lawson Purchase Order 262 Ability to interface with a third party procurement card provider. H M Infor Lawson Process Automation 263 Ability to initiate an approval workflow for procurement cards. H Y Infor Lawson Process Automation 264 Abili to make purchase order payments usin tl+ p p y g procurement cards. H Y Infor Lawson Purchase Order, Infor Lawson Accounts Payable 265 1 Other Purchasing Functions 266 Ability to track all documents in the transaction series, from REQ to final check, Y Infor Lawson Purchase Order and drill down to see all of them. M 267 Ability for the originator of the requisition to be notified via email when the Y Infor Lawson Process. Automation invoice has been paid in full M 268 Ability to flag potential "split" procurement card transactions (e.g. multiple Infor Lawson Business purchases from the same vendor over a defrned number of days). H Y Intelligence 269 Ability to identify prior year encumbrances. M Y Infor Lawson Purchase Order 270 Reporting 271 Ability to provide search functions and reports /queries to look up a department's Infor Lawson Business POs that are due to expire given certain parameters. H y Intelligence Ability to provide reports listing POs in an open status (that are filterable by Infor Lawson Purchase Order 272 requester or to the department code, cost center code, and project code) and giving basic info on the PO (e.g., date issued, vendor, original amount, remaining H Y balance, etc.). Comprehensive document listing report and online inquiries showing complete Infor Lawson Purchase Order 273 transaction information, which includes Flexible sorting capabilities with detail - and summary for the following formats: 274 voucher H Y Infor Lawson Accounts Payable 275 Requisition . H Y Infor Lawson Requisitions 276 Solicitation H Y fnfor Lawson Strategic Sourcin 277 PO H Y Infor Lawson Purchase Order Y Infor Lawson Purchase Order, 278 Amendments and document changes M Infor Lawson Contract Management 279 Contract Utilization and History Report detailing historical payments related to y Infor Lawson Contract original contract amount, retainers, remaining balance, contract changes, etc, H Management Aval ability Pr - - � Y - Yes i R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 190 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing 4.1/ - Purchasing Replace Objective: To coordinate purchase orders, vendor Information, and performance throughout all departments, as well as to better this text with the primary pr manage cash flow and budgetary compliance. 280 Encumbrance Liquidation Register, listing liquidating transactions by type, date, R Infor Lawson Business amount, and status. H Intelligence 281 Requisition Register listing open requisitions for selected departments, all Y Infor Lawson Requisitions departments, requestor, by vendor, or buyer. H 282 Purchase order Register listing open Purchase Orders for selected departments Y Infor Lawson Purchase Order or all departments by Buyer. H 283 Purchase Order Aging Report showing open POs sorted by number of days since Infor Lawson Purchase Order creation. M Y Vendor Purchase Status Report listing requisitions, solicitations, and purchase R Infor Lawson Business 284 orders in vendor, requisitioning department, purchase order number, or H Intelligence commodity code sequence. Shows elapsed time between status code changes. 285 Departmental Purchasing History Report. Tracking PO history and statistics by Y Infor Lawson Purchase Order user defined time frame. H 286 Aged Req. Report; list req.'s not resolved by PO, sorted by Buyer, Dept., Dates, Y Infor Lawson Requisitions etc. H 287 "Documents Awaiting Approval" Report: List of documents awaiting approval by R Infor Lawson Business approver, sortable by length of time stuck in queue. H Intelligence 288 Expediting Report fisting purchase orders that require follow -up based on Y Infor Lawson Purchase Order redefined delivery date. M Request for Quotation /Proposal List, generated automatically based on buyer 289 actions and status codes, showing all products requiring quotation/ bid M documents. Includes requisition number and requesting department. Y Infor Lawson Strategic Sourcing 290 Receiving gReport, indicating: N/A 291 Date Received H Y Infor Lawson Purchase Order 292 Location Received At H Y Infor Lawson Purchase Order 293 Quant€ y Received H Y Infor Lawson Purchase Order 294 Items Returned H Y Infor Lawson Purchase Order 295 Notes on Damage, Timing, Etc. H Y Infor Lawson Purchase Order 296 Discrepancies from Original Purchase Order H Y Infor Lawson, Purchase Order 297 Name of Receiver H Y Infor Lawson Purchase Order N Infor Lawson Purchase Order Not tracked systematically unless shipping 298 Name of Shipping company H is paid directly to shipping company by County. Or using Mobile Supply Chain 299. Comments field H Y Infor Lawson Purchase Order Management for receiving. 300 PO Receiving Report showing outstanding POs that have been received but not Infor Lawson Purchase Order, , invoiced. M y Infor Lawson Business 301 , Aged Receiving Report, list PD's pending receiving with balance still unrecefved Y Intelligence Infor Lawson Purchase Order data. M Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H -High M -Medium I L -Low 191 of 247 M - Modification I F - Future l N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Purchasing Replace this text with the primary product name(s) whith satisfy requirements. Objective: To coordinate purchase orders, vendor information, and performance throughout all departments, as well as to better manage cash flow and budgetary compliance. i ll Nuri]era�'APi �.. 9 reef - Vendor Activity/History Report, showing dollar purchase history of vendor y Infor Lawson Purchase Order 302 H activity, by product, compared with prior years over a user - specified time period. 303 Product Source Report, listing vendor name, contact person, and phone number, Y Infor Lawson Purchase Order for suppliers of user - specified products by product code. H MSE /FBE Vendor Report displaying vendor number, name and contact R Infor Lawson Business 304 information, historical activity (2 year minimum) with an ability to sort by vendor H Intelligence type, minority status, ownership status, etc. 305 Reports inactive vendors, M y Infor Lawson Accounts Payable Vendor Performance Report, presenting performance measures over a user- R Infor Lawson Business Optionally could purchase Infor Lawson 306 defined period. H Intelligence Ana lytics for Supply Chain to get this information pre - delivered. 307 Vendor classification reports by commodity. H Y Infor Lawson Purchase Order 308 Daily Requisition Register. H Y Infor Lawson Requisitions 309 Returns Report. M y Infor Lawson Purchase Order 310 Cancellations Report. M y Infor Lawson Purchase Order Ayaila! llity Priority Y- Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 192 of 247 M - Modification I F -Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but Is not limited to, user - defined fields, delivered or configurable workflows, alerts or notifications, standard Y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R. Functionality Is provided through reports generated using proposed Reporting Tools, T Functionality is provided by proposed third party functionality li.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be Included in the cost proposal. M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. F Functionality Is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. 4,18 - Time Objective: and Attendance To provide an automated system for tracking employees' hours. Replace this text with the r product name(s) which satisfy requirements, 1 System Requirements Ability to easily transfer time that is planned as a schedule into time reported as 2 worked, without rekeying, and only entering any differences between the H y Infor Payroll, Time and This type of exception entry is part of our planned and actual time worked. Attendance standard configuration 3 Ability to report on No -Shows for a given scheduled activity for employees and Infor Payroll, Time and volunteers. H Y Attendance 4 Ability to forecast staffing needs based on workload for 15- minute intervals Infor Payroll, Time and within a day. H Y Attendance 5 Ability to easily identify, via warnings or visual identifiers, when workers are H y Infor Payroll, Time and A full compliance engine is a powerful part being scheduled for overtime. Attendance of the advanced schedulers. 6 Ability to ensure compliance with federal and state labor laws, collective Infor Payroll, Time and bargaining agreements, and organization policies. H Y Attendance 7 . Ability to allow workers to log into a self- service website to request time off. M y Infor Payroll, Time and Attendance 8 Ability to allow an employee to create work scheduling preferences (set to 15 Infor Payroll, Time and minute intervals) which can be used by creating the recommended schedule. t Y Attendance 9 Ability to view worker scheduling preferences by a supervisor when manually Infor Payroll, Time and assigning shifts. Y Attendance 10 Ability to account for pre - scheduled absences in the schedule generation, such as Infor Payroll, Time and - - vacations, sick, FMLA, and other time off. H Y Attendance 11 Ability to recommend qualified, available staff members to fill open shifts when Infor Payroll, Time and unplanned absences occur. M Y Attendance 12 Ability for scheduled workers to log into a self - service web site and sign up or Infor Payroll, Time and remove activities from their schedule M Y Attendance 13 Ability to provide a stand by list once the primary list is at full capacity for an Infor Payroll, Time and activity. M y Attendance 14 Ability to identify employees who are eligible for overtime scheduling based on Infor Payroll, Time and factors such as: Y Attendance Priori ty Availabillty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 193 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Objective, To provide an automated system for tracking employees' hours. Nurtiler "pillc�ii e :s 15 Last time offered overtime H y product Replace this text with the primary Infor Payroll, Time and Attendance The Time and Attendance product may include a complete overtime equalization module to maintain the administration of overtime offering. 16 Seniority H y Infor Payroll, Time and Attendance 17 Rank H y Infor Payroll, Time and Attendance 18 Vacation H y Infor Payroll, Time and Attendance Ability for the system to automatically fill the primary list with a member from The system can suggest the most qualified 19 the alternate list if one open slot is made available as a result of a participant M Y Infor Payroll, Time and and available employees to fill an open removing themselves from the primary list on an activity. Attendance shift, allowing a supervisor to select the 20 Ability to set up one -time activities and reoccurring activities in the system. This Infor Payroll, Time and appropriate employee. feature would include the number of workers need for the activity M y Attendance 21 Ability to utilize a past template or activity o create a new acti ty ty in the system. M Y Infor Payroll, Time and Attendance Currently, the system allows black out Automatically manages leave such as vacation requests, sick leave and other dates to be created, in order to forbid 22 leave types through pre - configured rules that monitor the number of workers off M P Infor Payroll, Time and vacation requests. Reports that show how at any given time. Attendance many employees are scheduled to be absent on a day are also available. With release 6.1,.absence thresholds will be able to be assigned to. days. 23 Ability to allow vacation approved and prioritized b y seniority requests to be a p t q M R Infor Payroll, Time and A report could be created to display /sort by Attendance seniority for all requests. 24 Ability to allow workers to trade, drop, and pick -up shifts, through a posting Infor Payroll, Time and Available through the Time and Attendance bulletin board. y Attendance Employee Transaction Manager. A notification message can be send by the 25 Ability allow workers to click a link in an email to confirm receipt of that Infor Payroll, Time and system. During implementation, a link can be added to that when clicked will confirm schedule. M M Attendance receipt of the schedule. This confirmation will then be stored in the database along with the schedule itself. 26 Ability to allow a supervisor to view which workers have viewed and confirmed Infor Payroll Time and , Since the confirm receipt is stored in the database, supervisors can review receipt of their schedule. M R Attendance confirmation status for their team either via adhoc query or via reporting. 27 Ability to allow workers to view published schedules online. H y Infor Payroll, Time and Attendance Priority Avallabillty H - High I M - Medium I L - Low 194 of 247 Y- Yes I R- Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance — -0 1119 I� d[ I U %Lkerl 9 AU Ct Replace this text with the primary product name(s) which satisfy Objective: To provide an automated system for tracking employees' hours. requirements. 28 Ability to create an automatic notification to workers when changes to a Infor Payroll, Time and schedule occur. M y Attendance 29 Ability to integrate with Outlook to send an e-mail when an employee is on Infor Payroll, Time and vacation or out of the office for training, etc. H Y Attendance 30 Ability to send bulk email within the application to workers in the system. H y Infor Payroll, Time and Attendance 31 Ability to define schedules with varying lengths (e.g. 4 hours per day, 8 hours per Infor Payroll, Time and day, etc.). H y Attendance 32 Ability to create and view schedules in the future. H y Infor Payroll, Time and Attendance 33 Ability to allow for scheduling of shift patterns to be automatically repeated, or Infor Payroll, Time and rolled forward to future weeks automatically. H y Attendance 34 Ability to create schedule patterns that can repeat at any user defined intervals, Infor Payroll, Time and e.g. 27 -day cycles. H y Attendance 35 Ability for a payroll administrator or manager /supervisor to enter or create Infor Payroll, Time and schedules for employees. H y Attendance Ability to create schedule groups, and assign employees to those schedule 36 groups. Assignment must be made through the user interface, or through H y Infor Payroll, Time and integration with employee system of record. Attendance 37 Ability to allow for schedules of all employees within a scheduling group to be Y Infor Payroll, Time and changed by editing the group schedule. H Attendance Ability to allow for the schedules of employees within a scheduling group to be 38 individually edited without changing the schedules of other employees in the H y Infor Payroll, Time and scheduling group. Attendance Ability to provide for a shift for an Individual employee within a schedule group 39 to be modified fora temporary assignment without affecting the group schedule H y Infor. Payroll, Time and or the employee rotation. Attendance 40 Ability to view online, an employee's complete work and schedule history. H y Infor Payroll, Time and Attendance 41 Ability o view online an em ployee's com lete future tY p (projected} work schedule. M Y Infor Payroll, Time and Attendance 42 Ability to accommodate unlimited schedule changes and adjustments on Infor Payroll, Time and demand. H y Attendance 43 Ability to create an unlimited number of user - defined shifts. H y Infor Payroll, TimEand Attendance 44 Ability to define shift start and stop times using a 12 -hour or 24 -hour clock, H y Infor Payroll, Tim Attendance. 45 Ability to accommodate multiple shift start and stop times H y Infor Payroll, Time and Attendance 46 Ability to define split shift rotations. H y Infor Payroll, Time and Attendance Priority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium j L Low 195 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance heplace this text with the primary product Objective: To provide an automated system for tracking employees' hours. Nu ft**, §M ho li4 i Re u "er ie . 47 Ability o attach employees to shifts at an tY y point in the rotation. H y Infor Payroll, Time and Attendance 48 Ability to schedule shifts that cross multiple days (e.g. start at 6:00 p.m. on day Infor Payroll, Time and one and comp lete at 2:00 a. m. on day two). H Y Attendance 49 Ability to import employee work - schedule information from an external labor Infor Payroll, Time and scheduling system. M V Attendance 50 Ability to schedule employees to a particular location and job. H Y Infor Payroll, Time and Attendance 52 Ability to schedule transfers to other departments, as well as to automatically Infor Payroll, Time and assign a higher rate of pay when that transfer is worked. H y Attendance 52 Ability to schedule transfers to an alternative work rule or pay policy. H Y Infor Payroll, Time and Attendance 53 Ability to schedule meals and breaks, as well as start and end times. H Y Infor Payroll, Time and Attendance 54 Ability to create "templates" of the most commonly used shifts so that these can Infor Payroll, Time and be assigned easily to employees or groups of employees. H y Attendance 55 Ability to manage staffing workload of employees needed for each department Infor Payroll, Time and or job by shift. H y Attendance 56 Ability to define scheduling policy and flag any schedules that do not comply with Infor Payroll, Time and City policy. H y Attendance 57 Ability o track employee scheduling availability. tY g preferences and availabili t Y Infor Payroll, Time and Attendance 58 Ability to track employee seniority by job to use in call -in or priority scheduling Infor Payroll, Time and processes. M y Attendance 59 Ability to manage baseline staffing requirements. M y Infor Payroll, Time and Attendance 60 Ability to use service volume levels to develop a workload against which actual Infor Payroll, Time and schedules can be compared. M Y Attendance 61 Ability to include scheduling metrics such as scheduling effectiveness, actual vs. Infor Payroll, Time and scheduled hours, and coverage percentage, and display these graphically. H y Attendance 62 Ability to highlight open shifts that require coverage. M y Infor Payroll, Time and Attendance 63 Ability to assess coverage to determine over and understaffing. M Y Infor Payroll, Time and Attendance 64 Ability to fill open shifts automatically, using user - defined priority rules. L y Infor Payroll, Time and Attendance 65 Ability to provide real -time sharing of actuals from the time and attendance Infor Payroll, Time-and application and the planned start /stop times from scheduler. H y Attendance 66 Ability to enforce real -time leave balances and usage rules for the dates they are Infor Payroll, Time and scheduled. H Y Attendance 67 Ability to automatically apply schedule quality rules, such as minimums and Infor Payroll, Time and maximums per employee, per day, per period. I L I Y I Attendance Ava ability Pnonty Y - Yes I R- Reporting Tool I T- Third Party. H- High[ M- Medium' L- Low 196 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Availability Priority Y -Yes I R -Reporting Tool I T- Third Party H - High M - Medium I L Low 397 of 247 M - Modification I F - Future I N - Not Available ' Replace product Objective: To provide an automated system for tracking employees' hours. 68 Ability.to display schedule assignments at the time and labor terminal. H y Infor Payroll, Time and Attendance 69 . Ability to schedule workers based on skills, shift, etc. M y Infor Payroll, Time and Attendance 70 Ability to set work schedules by worker or job class. M y Infor Payroll, Time and Attendance 73 Ability o create time schedules b ty Y pay groups. M Y Infor Payroll, Time and Attendance 72 Time and Attendance - Employee Set -Up 73 Ability to store Time and Attendance records for employees and volunteers. H y Infor Payroll, Time and Attendance 74 Ability to setup workers default time and attendance settings with the following: y Infor Payroll, Time and Attendance 75 Standard work week (40.0 hours) divided into 5 working days (Monday- Friday) H y Infor Payroll, Time and Attendance 76 Alternate work schedule (other than 8 hours a day) H y Infor Payroll, Time and Attendance 77 Days worked other than a Monday through Friday work week H y Infor Payroll, Time and Attendance 78 Standard differential shift H y Infor Payroll, Time and Attendance .79. Various programmatic cost accounting codes (grant accounting) H y Infor Payroll, Time and Attendance . 80 Multi -site data entry H y Infor Payroll, Time and Attendance 81 Ability to update the status of a worker to in- active when the worker has been Infor Payroll, Time and terminated. H y Attendance 82 Time and Attendance - Data Collection 83 Ability to remotely enter time sheet data with immediate editing for errors, Infor Payroll, Time and through department work stat ions. H y Attendance 84 Ability to "clock in" and "clock out" with an electronic time tracking system that Infor Payroll, Time and could replace timesheets /manual entry for tracking employee time. H y Attendance 85 Proposed data collection terminals must be manufactured and supported by the Infor Payroll, Time and software vendor. H y Attendance 86 Data collection terminals must support bar code, magnetic strip, proximity Infor Payroll, Time and readers, and biometric capabilities such as finger scan technology. H y Attendance 87 Ability for data collection terminals to support on -line and offiine modes. H y Infor Payroll, Time and Attendance 88 Ability for data collection terminals to support 5SL or other secure data transfer Infor Payroll, Time and methodology. M y Attendance Availability Priority Y -Yes I R -Reporting Tool I T- Third Party H - High M - Medium I L Low 397 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance 4.19 - Time and Attendance Replace this text with the primary p r od uct Objective: To provide an automated system for tracking employees hours. Numlf�r� i3''j�liF r�? �n�n�' In online mode, transactions must be transmitted from the data collection 89 terminal to the database in real time. Transactions should be available for H y Infor Payroll, Time and exception reporting, on premise reporting and pay rule calculation in real time. Attendance 90 Ability for data to be stored at the data collection terminal until confirmation of Infor Payroll, Time and successful transfer is received to prevent data loss. H y Attendance 91 Ability for data at the data collection terminal to be secure and stored in non- Infor Payroll, Time and volatile memory in off -line mode to prevent data loss in case of power failure. H y Attendance 92 Ability for the proposed terminal to store up to 5,000 transactions in off -line Infor Payroll, Time and mode. H y Attendance Ability to accommodate rounding of employee transactions, regardless of source. 93 System should accommodate rounding to the nearest tenth hour, quarter hour, H Y Infor Payroll, Time and or actual time. Attendance. . 94 Ability to provide for the prevention of overlapping or redundant punches. H y Infor Payroll, Time and Attendance Ability to restrict punching at the data collection terminal or web -based entry Employee schedules may be downloaded 95 screen during unauthorized times, including early, late, early out, late out, and L Y Infor Payroll Time and , to the clocks and used to restrict punches unscheduled days. Attendance according to rules. 96 Ability to provide for supervisor override of punch restrictions at the data Infor Payroll, Time and collection terminal. L y Attendance Ability to support the assignment of employees to particular data collection 97 terminals, and restrict their ability to enter transactions at other terminals (e.g. in Infor Payroll, Time and a building other than their assigned building) This restriction should be assigned L y Attendance by employee or employee group. Ability to support employee transfers to different accounts, departments, jobs, or 98 work rules that must be validated as valid for that employee at the point of H y Infor Payroll, Time and entry. Attendance Ability for employee self service transactions, such as approving timecard, PTO 99 request, review schedule, review punches, and review accrual balances to be H Y Infor Payroll, Time and at the data collection terminal. Attendance , avaflalle Ability for employee requests for PTO at the data collection terminal to be Infor Payroll, Time and validated against their real -time balances at the point of entry. H y Attendance Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 19g of 247 M - Modification I F - Future ( N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Replace this text with the primary product name(s) which satisfy Objective: To provide on automated system for tracking employees' hours. requirements. Currently, we can restrict available functionality by device, which will allow system administrators to reserve certain Ability to accommodate during heavy use periods, employee self service devices for specific functions (such as 101 transactions that can be restricted by terminal, terminal group, or.time of day for L P Infor Payroll, Time and clocking in /out vs. employee self - service), any terminal. Attendance Within the next 3 -6 months we are planning to offer data collection terminals that allow accessibility to certain feature functionality based on attributes such as 102 Ability for data collection terminals to be configurable to provide only services Infor Payroll, Time and time of day. and functions that may be unique to the workforce at the terminal location. H y Attendance 103 Ability for the proposed data collection terminal to communicate via TCP /IP Infor Payroll, Time and Ethernet connectivity to the server. H y Attendance 104 Ability to allow for separate employee ID and badge ID number. The solution Infor. Payroll, Time and must not require 55N. H y Attendance 105 Ability to allow for the inactivation of lost badge numbers and the reassignment Infor Payroll, Time and of badge numbers without affecting previous employee transactions. . H y Attendance 106 Ability to assign a single badge for punching in to a time clock and building Infor Payroll, Time and access. H y Attendance 107 Ability to provide employee self service capabilities that must be available on a Infor Payroll, Time and PC or kiosk through standard web browsers. H y Attendance Ability to provide support for a system administrator to control functional access 108. by employees. Employees should only be presented with those functions to H y Infor Payroll, Time and which they have access, according to their role and needs. Attendance Ability to provide a role -based system to manage user's ability to rgad, add, edit, 109 and delete information in the system (e.g. some groups may be able to view a Infor Payroll, Time and particular report, whereas other groups may not be privileged to view the H y Attendance report). 110 Ability to create Time sheets by Pay Period, per individual worker (employees Infor Payroll, Time and and volunteers). H y Attendance 111 Ability to enter text with time and attendance information as needed. H y Infor Payroll, Time and Attendance 112 Ability to adjust for daylight savings time related to time and attendance Infor Payroll, Time and reporting. H y Attendance 113 Ability to enter all department time and attendance from single point of entry. H y Infor Payroll, Time and Attendance 114 Ability to enter time and attendance data for current and future dates. H Y Infor Payroll, Time and Attendance 115 Ability to enter time and attendance based on the employee schedule. H Y Infor Payroll, Time and Attendance Priority Avallability H - High I M - Medium L Law 199 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Replace this text with the primary product name(s) which satisfy requirements. Objective: To provide an automated system for tracking employees' hours. lVurr►lei't l,1tt�n ° ` gt�i�er#Y 116 Ability to allow one employee to enter hours for all workers on a soecif c shift. H y Infor Payroll, Time and Attendance 117 Ability to adjust time and attendance, accrued balances, and cost accounting Infor Payroll, Time and with single entry, H y Attendance 118 Ability to provide edits based on rules governing departments. H Y Infor Payroll, Time and Attendance 119 Ability to enter daily time and attendance transactions on -line /real time. H Y Infor Payroll, Time and Attendance 120 Ability to enter time and attendance data on an exception basis. H y Infor Payroll, Time and Attendance 121 Ability to have on -line edits performed at the time of entry with all errors Infor Payroll, Time and detected, highlighted for immediate correction. H y Attendance 122 Ability to enter time of day employee worked. H Y Infor Payroll, Time and Attendance 123 Ability to enter time in hours up to one decimal point or to the quarter hour. H y Infor Payroll, Time and Attendance 124 Ability to charge time to the following: Infor Payroll, Time and Attendance 125 GL Accounts H y Infor Payroll, Time and Attendance 126 Projects H y Infor Payroll, Time and Attendance 127 Locations H y Infor Payroll, Time and Attendance 128 Department H y Infor Payroll, Time and Attendance 129 Grants H y Infor Payroll, Time and Attendance 130 Fund H y Infor Payroll, Time and Attendance 131 Other user - defined fields H y Infor Payroll, Time and Attendance 132 Ability to record time and attendance by pay group (Police duty rosters, Infor Payroll, Time and Highways crews). H y Attendance 133 Ability to add new system edits as needed. H y Infor Payroll, Time and Attendance 134 Ability to automatically reduce a workers expected time worked per pay period Infor Payroll, Time and while in entry mode. H Y Attendance 135 Ability to alert users if less than the workers' standard hours are coded. H y Infor Payroll, Time and Attendance 136 Ability to provide mechanism for the worker and superv to certify time for Infor Payroll, Time and federal grant reporting. H Y Attendance Availability H- it Hy Y - Yes I R- Reporting Tool I T - Third Party H High I M - Medium L -Low 20fl of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Objective: To provide an automated system for tracking employees' hours. 137 Ability to record and store daily time and attendance data including Infor Payroll, Time and programmatic cost accounting codes. H y Attendance 138 Ability to report more than 24 hours of time in one day, H y Infor Payroll, Time and Attendance 139 Ability to record and accumulate unpaid work time. H y Infor Payroll, Time and 140 Time and Attendance - Calculation Rules Enforcement and Time Evaluation Attendance Ability to support time and attendance calculation rules that must be completely, 141 parameter driven and easy to set -up, change, and track without recourse to H y Infor Payroll, Time and s ecial programming or other technical skills. Attendance 142 Ability to provide for the configuration of an unlimited number of time and Infor Payroll, Time and attendance calculation rules. H y Attendance 143 Ability to update user - defined rules and have the changes reflected immediately Infor Payroll, Time and for time entry and processing. H y Attendance 144 Ability for time and attendance calculation rules and other system settings to be Infor Payroll, Time and effective dated where required. H y Attendance 145 Ability to define time and attendance calculation rules at the employee, or group Infor Payroll, Time and level. H y Attendance Ability to apply time and attendance calculation rules online at the point of 146 entry, such as activity transfers, job transfers and other changes of status that H y Infor Payroll, Time and would result in a different rate or type of pay. Attendance 147 Ability to view immediately the outcome of the rules processing on the time Infor Payroll, Time and entry web based time card. H y Attendance Ability to apply time and attendance calculation rules (overtime, break rules, 148 etcl in accordance with federal, state, and local laws to reduce FLSA compliance H y Infor Payroll, Time and risk. Attendance 149 Ability to accommodate multiple FL5A cycles H y Infor Payroll, Time and Attendance 150 Ability to automatically calculate overtime and other premiums based on actual Infor Payroll, Time and worked hours outside the employees' scheduled hours (schedule deviation). H y Attendance 151 Ability to automatically calculate overtime and other premiums based on the Infor Payroll, Time and employees' actual hours without a schedule. H y Attendance 152 Ability to calculate Shift Differential automatically based on the time of day an Infor Payroll, Time and employee works. H y Attendance 153 Ability to automatically calculate special bonus pay based on worked schedules. L y Infor Payroll, Time and 154 Ability to support daylight savings time, with timely updates for any changes in Attendance Infor Payroll, Time and daylight savings time calendar. H y Attendance Ability to support configurabfe pay periods for weekly, bi- weekly, semi - monthly 155 and monthly periods. Multiple pay periods for different employee classes must H y Infor Payroll, Time and be seamlessly supported in a single database. Attendance Priority Availability H - High I M - Medium L- Low 201 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future l N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time andAttendance Re p l ace .. Objective: To provide an automated system for tracking employees' hours. i. Numberr 11ppfr�Eioln fi'cQGiret±if� 156 Ability to support current pay periods processing, including automated Infor Payroll, Time and adjustments for deviations from estimates of hours worked. H Y Attendance 157 Ability to allocate employee labor to alternate accounts, based on employee Infor Payroll, Time and transactions, supervisor edits, or scheduled transfers. H y Attendance 158 Ability to include configurable periods by shift for meal and brealfs in accordance Infor Payroll, Time and with state and federal law. H Y Attendance 159 Ability to maintain a calendar of holidays. Separate and distinct holiday Infor Payroll, Time and calendars can be maintained for different groups of employees, based on policy. H y Attendance Ability to manage holiday pay policies, including holiday pay and apply special 160 rules for hours worked on a holida . Eligibility rules for holiday Y g tY y pay (work H Y Infor Payroll, Time and scheduled day before and after, for example) must be automatically enforced. Attendance 161 Ability to enter hours or monetary amounts for pay codes based on their Infor Payroll, Time and definition. H y Attendance Ability to perform multiple overtime calculations based on rules built into the 162 system. Overtime calculations will take Into account start and stop times, H y Infor Payroll, Time and scheduled hours, type of duty performed. Attendance 163 Ability to provide for real time alerts to timekeeping exceptions, such as Infor Payroll, Time and approaching overtime, minor rules violations, and absences. H y Attendance 164 Time and Attendance - Approvals Ability to electronically approve and route time and attendance data on at least 165 six levels: employee, supervisor, department payroll clerk, Personnel, H y Infor Payroll, Time and Fiscal /Payroll. Attendance 166 Ability for employees to approve their timesheets. This approval must be Infor Payroll, Time and available within employee self service and the data collection terminals. M y Attendance Ability for an employee to signify that they attest to the accuracy of all time 167 charges and totals as presented on the timesheet, before the actual Approval is Infor Payroll, Time and accepted. The attestation language must be configurable. If the employee does M y Attendance not attest to the accuracy then the timecard is not approved. 168 Ability for Managers /Supervisors to view employee timesheets that require Infor Payroli, Time and approval (both summary and detailed level). H y Attendance 169 Ability for Managers /Supervisors to approve the employee's time. H y Infor Payroll, Time and Attendance 170 Ability for Managers /Supervisors to update the employees time when approving, Infor Payroll, Time and for instance for missed punches, missing PTO, etc. M Y Attendance 171 Ability to define a set of comments used to annotate manual changes and other Infor Payroll, Time and edits of employee records. H y Attendance 172 Ability to attach comments to identify reasons for the manual change (i.e. Infor Payroll, Time and duplicate, missed punch, etc.). H y Attendance 173 Ability to provide comments as part of exception reporting capability within the Infor Payroll, Time and solution. H Y Attendance Avail ability Priority y Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 202 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Objective: To provide an automated system for tracking employees' hours. 174 Ability for free form notes to be attached to any comment to provide more detail Infer Payroll, Time and associated with the manual change. H y Attendance 175 Ability for an employee to acknowledge their time card if a change has been Infer Payroll, Time and made b their supervisor or payroll (i.e. added, edited, and deleted items). y Attendance 176 Ability for a Manager to submit modified time cards without the employee's Infor Payroll, Time and acknowledgement. H y Attendance 177 Ability to provide an electronic signature for employees to approve their Infor Payroll, Time and timesheets. Y Attendance 178 Ability to provide an electronic signature for managers to approve time cards for Infor Payroll, Time and payroll processing. H Y Attendance 179 Ability to provide for a pay period lock function for use by payroll to prevent Infor Payroll, Time and further timecard edits by supervisors or emplo ees. H Y Attendance 184 Ability to prohibit updates to record after each department level of approval. H y Infor Payroll, Time and Attendance 181 Ability of multiple users to access time sheet rior to a p approval. H Y Infor Payroll, Time and Attendance 182 Ability to route back through approval workflow if changes are made to the time Infor Payroll, Time and sheet. H Y Attendance 183 Ability to limit updates to system based on level of approval authorization. H Y Infor Payroll, Time and Attendance 184 Time and Attendance - Timecard Edits 185 Ability to adjust or correct time entries captured in the current period, but not lnfor Payroll, Time and yet pa id. H Y Attendance 186 Ability to adjust or correct time entries paid in previous pay periods. H Y Infor Payroll, Time and Attendance 187 Ability to easily navigate from the error report to the time card to make edits. H Y Infor Payroll, Time and Attendance Ability to define default time entries for earnings, hours, holiday data, and labor 188 distributions and the ability to override and make changes to this default H Y Infor Payroll, Time and information. Attendance 189 Ability to allow manager edit, add, and deletes of any previous pay period data Infor Payroll, Time and until a predetermined cut -off time: H Y Attendance 190 Ability to provide a report that details prior period adjustments and corrections. H Y Infor Payroll, Time and Attendance 1 9 1 Ability to provide for retroactive pay period adjustments. Those retroactive Infor Payroll, Time and adjustments can be paid in current pay period or special check run. H y Attendance Ability to allow manager edits for the current pay period but prevent manager 192 edits of the previous pay period after the final revious a p pay period transmittal H y Infor Payroll, Time and has been sent to payroll. Attendance 193 Ability to recalculate all totals immediately after a value is changed. H Y Infor Payroll, Time and Attendance. Pri_ oritY Availahilit Y - Yes i R - Reporting Tool i T - Third Party N -High M -Medium i L -Law 21)3 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance pr i%epiace this text with the primary pbjective: To provide an automated system for tracking employees' hours. Namber E�lca on�i q freriris#K , k;' 194 Ability for all historical employee time and attendance information, including any Infor Payroll, Time and adjustments, to be available online for audit or review purposes. H y Attendance 195 Ability to allow for historical edits by the payroll administrators. H y Infor Payroll, Time and Attendance 196 Ability for the manager to make mass edits to selected employees. H y Infor Payroll, Time and Attendance 197 Ability to provide user access to update current time and attendance data at any Infor Payroll, Time and time. H y Attendance Ability to make manual adjustments to prior time and attendance entries that 198 automatically adjusts the daily record, the year -to -date leave balances and the to H y Infor Payroll, Time and date leave balances. Attendance 199 Ability to manually enter (positive or negative) adjustments including retroactive infor Payroll, Time and p H y Attendance 200 Time and Attendance - Interactive Views and Navigation 201 Ability to provide interactive exception and summary views for common tasks or Infor Payroll, Time and processes with the capability to drill down on specific employees records. M y Attendance Ability to present a real -time summary of sign off status and timecard exceptions to the payroll manager to help the manager determine whether the payroll 202 period lock can be applied. This summary should be by department or business M y Infor Payroll, Time and unit, and provide the ability to drill down to individual employee time records as Attendance required. 203 Ability to perform actions on employee data within the interactive views, such as Infor Payroll, Time and edits to timecards and schedules. H Y Attendance 204 Ability to create, edit, save, and assign to users employee selection queries Infor Payroll, Time and without the use of SQL or other programming language. H y Attendance 205 Ability for employee selection queries to be public, available to all users, or Infor Payroll, Time and private, available to individual users. H Y Attendance 206 Ability for employee selection queries to select employees by status, exceptions, Infor Payroll, Time and pay codes used, and other criteria. H y Attendance Ability for employee selection queries to be assigned to a particular interactive 207 view by default. Any employee selection query can be selected to override the H y Infor Payroll, Time and default assignment. Attendance 208 Ability for the user to configure the interactive views with user - defined columns. M y Infor Payroll, Time and Attendance All interactive views support multiple filter 209 Ability to provide a primary and secondary sort capability within the interactive Infor Payroll, Time and conditions (Including ranges filters for dates etc.). Most views support only a single sort views. M M Attendance criteria, which can be combined with filtering to further narrow down the 210 Ability to multi - select employees within the interactive view and perform group Infor Payroll, Time and selection. edits. H y Attendance Availability Priority Y - Yes I R - Reporting Tool II T - Third Party H - High j M - Medium I L - Low 204 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Priority Avallability H - High I M -Medium I L - Low 205 of 247 Y - Yes I R - Reporting Tool I T- Third Party M - Modification I F- Future I N - Not Available Replace this text Objective: To provide an automated system for tracking employees' hours. with the primary product name(s) which satisfy requirements. 211 Ability to schedule group edits on a specific date /time. H y Infor Payroll, Time and 212 Ability to configure interactive views by manager and assign a default view based Attendance Infor Payroll, Time and on manager role, H Y Attendance 213 PTO Accruals Calculations and Enforcement 214 Ability to configure multiple (at least 100) categories of leave accumulators Infor Payroll, Time and (including vacation, PTO, sick, FMLA, and comp adjustments) in the system. H Y Attendance 215 Ability to identify which funds are to be used for accrual of vacation, sick time, Infor Payroll, Time and etc., for those staff who are allocated to multiple funds. H Y Attendance Ability to calculate PTO /vacation and sick leave accrual based on years of service, 216 job class (officer, executive), employee status (permanent, term), department H y Infor Payroll, Time and (Police, other), etc. Attendance 217 Ability to limit PTO /vacation accruals based on maximum for defined plan, job Infor Payroll, Time and class, department, status, etc, and record the time lost as a result of the limits. H Y Attendance 218 Ability to alert user at entry of exceeding accrued balances.. H y Infor Payroll, Time and 219 Ability to alert user if holiday, personal holiday, or sick incentive days have Attendance Infor Payroll, Time and incorrect hours. H Y Attendance Ability to record leave time and accruals per pay period and annually based on 220 combination of years of service and employee group for several types of leave Infor Payroll, Time and plans (PTO, Police, traditional Vac /Sick; executive accrual, according to City H Y Attendance policies). 221 Ability to automatically adjust the paid leave accrued balances by type when Infor Payroll, Time and leave is taken (vacation, sick, sick incentive, PTO, holiday, floating holiday, etc.) H Y Attendance 222 Ability to track lost accruals (over the maximum allowed) of vacation /PTO time. H y Infor Payroll, Time and 223 Ability to track detailed leave information: type, leave date, hours taken, Attendance Infor Payroll, Time and remarks, start /stop dates. H Y Attendance 224 Ability to limit the usage of PTO /vacation, sick leave, and comp time based on Infor Payroll, Time and workers accumulated balances, with exceptions allowed. H Y Attendance Ability to automatically calculate and report a change in general leave accrual 225 rate based on. a change in standard pay hours for the pay period or an H y Infor Payroll, Time and employee's years in service. Attendance 226 Ability to store and retrieve "to- date" and "year -to- date" leave accrued, taken, Infor Payroll, Time and paid, lost (over max), and forfeited. H Y Attendance 227 Ability to calculate vacation, sick, and comp payoffs at termination including Infor Payroll, Time and current period accrual, current period taken, and remaining balance. H y Attendance 228 Ability to prohibit PTO and vacation payoffs for terminating probationary Infor Payroll, Time and employees. H Y Attendance Priority Avallability H - High I M -Medium I L - Low 205 of 247 Y - Yes I R - Reporting Tool I T- Third Party M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Replace this text with the primary prod uct Objective: To provide an automated system for tracking employees' hours. Nurribew, Appl "atidirl�RequErprt�ntS' -'� ' 229 Ability to prohibit sick payoff except to retiring employees. H y Infor Payroll, Time and Attendance 230 Ability to determine the dollar amount of sick and vacation liability. H Y Infor Payroll, Time and Attendance Ability to create an automatic notification to the employee when an employee's 231 vacation /PTO /sick time balance is running above / below a user defined H Y Infor Payroll, Time and maximum / minimum level. Attendance 232 Ability for PTO accruals policies to be configured in the system without recourse Infor Payroll, Time and to special programming or technical skills. H y Attendance 233 Ability to have a PTO calendar that can be an annual or fiscal calendar. H Y Infor Payroll, Time and Attendance 234 Ability for PTO balances to be accrued through grants, either annual or other Infor Payroll, Time and period. L y Attendance 235 Ability for PTO balances to be accrued as a percentage of designated worked Infor Payroll, Time and hours. L y Attendance 236 Ability for comp in lieu of overtime balances to be calculated, reported, and Infor Payroll, Time and enforced according to our policy. H Y Attendance 237 Ability for different categories of PTO to be accrued by different methods, for Infor Payroll, Time and instance, sick is accrued by hours worked and vacation is granted by pay period. H Y Attendance 238 Ability for PTO balances to be adjusted manually as required with audit trail of Infor Payroll, Time and such manual adjustments. H y Attendance 239 Ability for PTO balances to be imported from payroll or other systems to Infor Payroll, Time and establish initial balances. H y Attendance 240 Ability for PTO balances to be exported to payroll, HR, or other systems. H y Infor Payroll, Time and Attendance Ability for PTO balances to have carry-over rules that differ by type of PTO. For 241 example, sick balances restart at the beginning of the accruals period, while H Y Infor Payroll, Time and vacation balances up to 80 hours carry over into the next accruals period. Attendance 242 Ability for PTO balances to be able to be capped at a defined level. H y Infor Payroll, Time and Attendance Ability for PTO balances to have taking rules that differ by type of PTO. For 243 example, sick balances can be drawn negative, while vacation balances cannot H Y Infor Payroll, Time and be drawn negative. Attendance 244 Ability for probationary periods to be defined within which PTO balances are Infor Payroll, Time and accrued but not available for taking. H y Attendance As employees reach tenure levels, ability forthe PTO accruals and taking rules to be automatically adjusted according to policy. For instance, an employee 245 accrues 80 hours of vacation year 1 through 5, 120 hours years 6 through 10, and H y Infor Payroll, Time and 160 hours year 11 and beyond. This should require no intervention by the Attendance system administrator. Availability Priority Y -Yes I R - Reporting Tool I T- Third Party H- High I M - Medium I L- Low 206 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance ' Replace this text with the O bjective: primary prod satisfy requirements. To provide on automated system for tracking employees' hours. 246 Ability to allow different employee groups to be assigned different PTO pal €c €es Infor Payroll, Time and H y based on their employee type, status, or bargaining agreement. Attendance 247 Ability to have an unlimited number of such policies to be defined and assigned. H y Infor Payroll, Time and Attendance 248 Ability for PTO processes to be supported by pre - configured workflow to manage Infor Payroll, Time and H y the request, approval, or denial of PTO. Attendance 249 Ability for PTO workflow tasks to be available at the employee self service These functions are available through Infor Payroll, Time and M y employee self - service, mobility and /or the module as well as at the vendor - supplied data collection terminals. Attendance 250 Flexpoint data collection terminal Ability for a requesting employee and the approving manager to be able to Infor Payroll, Time and H y record comments associated with the PTO request. Attendance Ability for PTO workflow tasks to be preconfigured and delivered as part of 251 standard solution. Workflows can be modified easily to support different H Y Infor Payroll, Time and approval chains, etc. Attendance 252 Ability for overtime approval processes to be supported by pre - configured Infor Payroll, Time and workflow to manage the request, approval, or denial. H y Attendance 253 Ability for overtime approval workflow tasks to be available at the employee self These functions are available through Infor Payroll, Time and service module as well as at the vendor- supplied data collection terminals. s M Y employee self - service and /or the Flexpoint Attendance - 254 Ability to provide a complete audit trail of all PTO requests, denials, approvals, or - data collection terminal Infor Payroll, Time and manual entries that must be kept and easily reported. H y Attendance 255 Ability for PTO balances to be visible and be enforced at point of request Infor Payroll, Time and according to the PTO policy for the employee. H Y Attendance 256 Ability for PTO balances to be visible and automatically enforced at the point of Infor Payroll, Time and approval according to the PTO policy for the employee. H Y Attendance Ability for the enforcement of PTO to be point in time - that is, the balances are 257 enforced for the date for which the PTO request is made. This must include H Y Infor Payroll, Time and accurate projections of future balances. Attendance 258 Ability for PTO taking rules to be defined to enforce a minimum number of hours Infor Payroll, Time and taken. For instance, vacation must be taken in 4 hour Increments. H Y Attendance 259 Ability for approved PTO to appear both in the employee schedule and in their Infor Payroll, Time and timecard in real time once the request is approved. H y Attendance 260 Ability for PTO balances to be available for review by employees at the data Infor Payroll, Time and collection terminal as well as in the employee self - service module. H y Attendance 261 Ability to report employee leave liabilities, by individual, and by department and Infor Payroll, Time and fund. H Y Attendance 262 jAbsence Management - General 263 Ability to manage the employee's time away from work, including PTO, FMIA Infor Payroll, Time and and other leave. H y Attendance 264 Ability to set =up pre - configured workflow, notifications, and alerts. H y Infor Payroll, Time and Attendance Availability Priority Dirty Y - Yes i R - Reporting Tool I T - Third Party H - Nigh I M - Medium I L- Low 207 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Replace this text with the primary product Objective: To provide an automated system for tracking employees' hours. Numlber al ijicaYtloin;ilequliFetn$ 265 Ability to perform reporting, calendar views, and document generation Infor Payroll, Time and capabilities. M y Attendance 266 Ability to integrate with time and labor and scheduling. H y Infor Payroll, Time and Attendance 267 Ability to enter a specific date associated with an absence and store data Infor Payroll, Time and indefinitely for retrieval. H y Attendance 268 Absence Management - FMLA and Leave Policy Management H y Infor Payroll, Time and Attendance 269 Ability to support the management of FMLA and other leave policies. H y Infor Payroll, Time and Attendance 270 Ability to reset accumulators at year end by leave type. H y Infor Payroll, Time and Attendance 271 Ability to track hours worked and tenure to determine eligibility for FMLA, State Infor Payroll, Time and mandated leaves and organizational leave of absence policies. H y Attendance 272 Ability to determine eligibility for concurrent leave polices, for instance, FMLA in Infor Payroll, Time and concurrence with state mandated medical leave. H y Attendance 273 Ability to alert leave administrators when there is a potential FMLA qualifying Infor Payroll, Time and absence. H y . Attendance 274 Ability to allow flexibility in defining the parameters by which Federal, State and Infor Payroll, Time and organizational policies are managed. H y Attendance 275 Ability to have Federal and State Family leave preconfigured templates built into Infor Payroll, Time and in the system. H y Attendance 276 Ability to track hours and cost of time off, either with or without pay (e.g., Infor Payroll, Time and military leave, jury duty, FMLA leave, etc.). H y Attendance 277 Ability to track FMLA leave used, either in pay of non -pay status, for previous 12 Infor Payroll, Time and months (rolling calendar). H y Attendance 278 Ability to restrict use of family leave time if employee has reached maximum. H y Infor Payroll, Time and Attendance 279 Ability to record and accumulate unpaid leave time. H y Infor Payroll, Time and Attendance 280 Ability for all required letters and forms to be automatically generated to support Anton Payroll, Time and leave processes. H y Attendance 281 Ability to provide free form note fields for documentation of specific information Infor Payroll, Time and associated with the leave cases. L y Attendance 282 Ability to provide notification when documentation such as medical certification Infor Payroll, Time and or fit for duty forms have not been returned by the specified timeframe. H y Attendance 283 Ability to manage both paid and unpaid time concurrently. M y Infor Payroll, Time and Attendance 284 If the solution manages leave time and the administration associated with leave Infor Payroll, Time and of absences, the system must ensure that the employee is paid appropriately. M y Attendance Avallabilitv Pn� Y - Yes I R - Reporting Tool I T - Third Party H - High I M -Medium ( L- Low 208 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance Objective: To provide an automated system for tracking employees' hours. Ability to define how the paid time should be used with unpaid time. For 285 example if the employee is out for their own serious health condition and they lnfor Payroll, Time and should be paid Short Term Disability concurrently with FMLA, the solution must L Y Attendance manage the time as defined by the organization. Ability for cascading pay to be defined to happen automatically. For example, in 286 an FMLA case Sick must be drawn down to 8 hours, then Personal Days drawn Infor Payroll, Time and down to zero, then Vacation drawn down to zero as needed to fill the leave M Y Attendance period. Ability to allow for an easy capture and monitoring of intermittent leave time, for 287 example, g p y py, and apply all paid and unpaid leave rules le, for recurring physical therapy, M Y Infor Payroll, Time and correctly. Attendance 288 Ability to provide real time visibility to everyone who is on a leave of absence, Infor Payroll, Time and time taken and time available. M Y Attendance 289 Ability to provide FMLA calculations for time available for part time employees. H y Infor Payroll, Time and Attendance 290 Ability to provide visibility to managers when an employee is expected.to return Infor Payroll, Time and from a leave of absence so that over scheduling does not occur. M Y Attendance 291 Ability to generate alerts if an employee punches in while on a leave of absence. H y Infor Payroll, Time and Attendance 292 Ability to coordinate disability pay with vacation or other PTO pay to ensure a full Infor Payroll, Time and paycheck for the employee. M Y Attendance 293 Ability to provide easy to understand leave information in calendar format for Infor Payroll, Time and employee and manager review. M y Attendance 294 Ability to project paid time concurrently with unpaid time into the future. H y Infor Payroll, Time and Attendance 295 Ability to validate future paid and unpaid leave time against projected balances. H y Infor Payroll, Time and Attendance 296 Ability for approved leave time, including all paid and unpaid codes, to be put Infor Payroll, Time and into employee schedule and time card in real time. M Y Attendance 297 Ability to provide employee availability for scheduling and open shifts created In Infor Payroll, Time and response to approved leave time. M Y Attendance 298 Ability to handle leave without pay including stopping autopsy, stopping accruals Infor Payroll, Time and and tracking arrears. H Y Attendance 299. Ability o identify an unlimited number of leave p tY fY type codes and descriptions. H Y Infor Payroll, Time and Attendance 300 Ability to alert user for further action if employee's unpaid leave status has Infor Payroll, Time and expired, H Y Attendance 301 Ability to accommodate more than one year of leave information on -line and Infor Payroll, Time and provide for carryover of leave balances. H Y Attendance Ability to pool hours for catastrophic leave, allowing workers to donate sick and 302 vacation time to the pool from their accrued balances (participation restricted by H y Infor Payroli, Time and leave plan). Attendance Priority, Availability H - High I M - Medium L -Low 209 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Time and Attendance dilLC p r od uct Re p l ace this text with the primary Objective: To provide an automated system for tracking employees' hours. Number Appla`tnrRfjukeirle�ifs _ 303 Ability to allocate time from the catastrophic leave pool as determined by user. H Y Infor Payroll, Time and Attendance 304 Ability to view real -time leave balances in time entry mode H y Infor Payroll, Time and Attendance 305 Absence Management - Attendance Policy Management 306 Ability to automate the administration and enforcement of attendance or Infor Payroll, Time and absence control programs to reduce variability of workforce. M Y Attendance 307 Ability to calculate absence points, occurrences, percentages or time missed as Infor Payroll, Time and well as perfect attendance. M Y Attendance Ability to integrate with time and labor and scheduling, so that such attendance 308 exce exceptions as late, leave early, and unapproved P y pproved absences create occurrences M Y Infor Payroll, Time and automatically. Attendance 309 Ability to provide for the manual entry of occurrences by supervisors. M y Infor Payroll, Time and Attendance 310 Ability to provide for an unlimited number of absence policies. M y Infor Payroll, Time and Attendance 311 Ability to automatically generate letters and forms associated with disciplinary or Infor Payroll, Time and perfect attendance policies. M y Attendance 312 Ability to identify patterns of absenteeism, for instance, Friday or Monday Infor Payroll, Time and absences. H y Attendance 313 Ability to track reasons for absences H y Infor Payroll, Time and Attendance 314 Ability to alert supervisors or managers of necessary actions associated with Infor Payroll, Time and attendance violations. H y Attendance 315 Ability to automate workflow notifications when an employee has exceeded a Infor Payroll, Time and threshold for disciplinary action. H y Attendance 316 Ability to generate graphical reports displaying absence information. t y Infor Payroll, Time and Attendance 317 1 Reporting Features 318 Ability to view a minimum of 12 months of time history for an employee H Y Infor Payroll, Time and Attendance 319 Ability o view working Y g pay codes for 12 months after usage H Y Infor Payroll, Time and Attendance Ability to create an automatic notification to the employee when an employee's 320 vacation /PTO /sick time balance is running above / below a user defined M Y Infor Payroll, time and maximum/ minimum level. Attendance 321 Ability to create attendance reports that contain the following preprinted, Infor Payroll, Time and Computer- generated information: Attendance 322 Cost center (department, fund, division, program) H R Infor Payroll, Time and Attendance 323 Each employee in the cost center, with multiple workers per page H R Infor Payroll, Time and Attendance Ava €lability Prr r�tv Y - Yes J R - Reporting Tool I T - Third Party H - High I M -Medium I L - Low 210 of 247 M - Modification l F - Future J N - Not Available City of Corpus Christi, TX- Enterprise Resource Planning System Time and Attendance r Attendance Replace this text with the primary product name(s) which satisfy requirements. O bjective: To provide an automated system for tracking employees' hours. 324 Pay period. R Infor Payroll, Time and Attendance 325 General Leave - all tracked categories H R Infor Payroll, Time and Attendance 326 Accounts charged H R Infor Payroll, Time and Attendance 327 Pay rate(s) H R Infor Payroll, Time and Attendance 328 Sta ndard hours H R Infor Payroll, Time and Attendance Ability to print attendance reports for active, full -time, part -time, on -call, 329 seasonal, temporary and exception workers b p rY p y pay period and annual total H R Infor Payroll, Time and (calendar and rolling years). Attendance 330. Ability to report time and attendance for an employee with multiple types of Infor Payroll, Time and earnings and leave. H R Attendance 331 Ability to create a YTS Hours Report, sorted by worker and includes the workers Infor Payroll, Time and id and lists hours across by type of time worked. H R Attendance Ability to track and report on the amount oftime worked by job assignment 332 (which can be transferred to other systems that provide rewards for workers or H R Infor Payroll, Time and volunteers, based on hours worked) Attendance 333 Ability to report a comparison of clock ins vs. schedule H Y Infor Payroll, Time and Att endance 334 A to allow a participant-to to g into a web site (self-service) an ew all d view p Infor Payroll, Time and This type of view /report is currently history of time worked by job type (their activities which they performed work.) H R Attendance available for manager access, but can be 335 Ability to capture / display head count, rank, specialty, division, shift assignment, Infor Payroll, Time and opened up for employee access as well. exceptions, vacancies, and hours worked H Y Attendance 336 interfaces 337 Ability to interface with TeleStaff (Fire and Police) time module H Y Infor Payroll, Time and Attendance, Process Automation 338 Ability. to interface with HR system H Y Infor Payroll, Time and Attendance, Process Automation Availability H - H i g h Y- Yes I R- Reporting Tool I T -Third Party H High I M - Medium l L -Low 211 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Replace this text with the primary product name(s) which satisfy requirements. Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficlency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. Nun bet� 1 System Requirements L 1 f) 3llRl ' 77 77 e- x. Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but Is not limited to, user - defined fields, delivered or configurable workffows, alerts or notifications, standard y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include implementation and training on this functionality, unless specifically excluded in the Statement of work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality {i.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be included in the cost proposal. M Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradabiiity. F Functionality is provided through a future release that is to be available within 1 year of the proposal response. N Functionality is not provided. Replace this text with the primary product name(s) which satisfy requirements. Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficlency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. Nun bet� 1 System Requirements System has the ability to search for customer information by customer id, 2 location id, customer name, service address, phone number, driver license number, etc. For any non - numeric search, system will provide list of available H Y choices for criteria being searched if an exact match is not found. Infor Public Sector CIS Billing 3 System allows for search of accounts by parcel ID (PIN) H y Infor Public Sector CIS Billin 4 System provides utility account search with wildcards H y Infor Public Sector CIS Billing 5 System provides a customer overview screen displaying all customer information, including pending activity. H Y Infor Public Sector CIS Billing 6 System provides ability to associate a landlord account with every account and provides tools to perform an automated rollback if renter finals, H Y Infor Public Sector CIS Billing 7 System provides functions to research account details and perform account adjustments H Y Infor Public Sector CIS Billing $ Retains and displays (user defined) multiple years (i.e., minimum of 5) of billing and collection history in 'Live' database, H Y Infor Public Sector t15 Billing 9 System tracks utility read routes / sequences, including tracking of directions and meter location H Y Infor Public Sector CIS Billing 10 Ability to view a "Change History" of records changed by internal staff. H Y Infor Public Sector CIS Billing 11 Credit card and draft debit— auto draft available for all Utility Billing services H Y Infor Public Sector CIS Billing 12 System provides e- payment and web customer account services /tools H Y Infor Dynamic Portal 13 System provides graphic display of usage history per account H Y Infor Public Sector CIS Billing 14 System provides the average usage per account H Y Infor Public Sector CIS Billing 15 System provides ability to perform "what if' billing calculations scenarios M Y Infor Public Sector CIS Billing 16 System provides tools to assess late charges and provides the related customer correspondence via phone calls, email or written notice H Y Infor Public Sector CIS Billing 17 Ability to bill and track solid waste containers H Y Infor Public Sector CiS Billing 18 Ability to attach images to an account H Y Infor Public Sector CIS Billing Availability Priy Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium i L -Low 212 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service .. ..I O processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics In the analysis of usage patterns. 19 Ability to have GPS tracking for all meters H y Infor Public Sector Meter 20: Ability to create an intuitive and simplified billing calendar based on global Management system control setup H y Infor Public Sector CIS Billing 21 Abilityy to have a customer self service web portal H Y Infor Dynamic Portal 22 Ability to have a environment to test rate increases and adjustments H Y Infor Public Sector CIS Billing 23 Ability to have a credit history indicator H Y Infor Public Sector CIS Billing 24 Ability to track rebate history L Y Infor Public Sector CIS Billing 25 Account Set -Up 26 Maintains utility account master file information in a relational database, including: Infor Public Sector CIS Billing 2 7 User Defined Account Number set up with the ability to automatically assign the next available number for new accounts based on cycle and route. H Y Infor Public Sector CIS Billing 28 Name and Address (both service and billing for owner and renter) follow USPS'standard H Y Infor Public Sector CIS Billing 29 Multiple contact phone numbers H Y Infor Public Sector CIS Billing 30 E -mail address H Y Infor Public Sector CIS Billing 31 Customer type (residential, commercial, multi - family, mixed residential & commercial or others user configurable, etc.) H Y Infor Public Sector CIS Billing 32 Cycle (at least three digits in length: has 16 cycles and each has 7 routes) H Y Infor Public Sector CIS Billing 33 Parcel number (or lot number, such as for a mobile home park. Useful for solid waste.) H Y Infor Public Sector CIS Billing 34 Meter Reading Sequence Number (5 digits numeric minimum) H Y Infor Public Sector CIS Billing 35 Account status (active, inactive, off for non - payment, being finaled, write- off, etc.) H Y Infor Public Sector CIS Billing Water Services: 36 residential water, commercial water, irrigation, stormwater, backflow H Y Infor Public Sector CIS Billing 37 Sewer Services: residential sewer, commercial sewer H Y Infor Public Sector CIS Billing 38 Refuse and Solid Waste: Refuse residential, Refuse commercial, Recycling; Solid waste H Y infor Public Sector CIS Billing Other: 39 miscellaneous flat rate charges (i.e. trash out early, shut off, etc.) H Y Safe Drinking Water Fee, State Sanitary Sewer Permit Fee Infor Public Sector CiS Billing 4D Allow for sewer billing based upon water usage, number of fixtures or flat rate codes H Y Infor Public Sector CIS Billing 41 Number of Units (stores, apts., etc.) H Y Infor Public Sector CIS Billing 42 Past Due Notice override with proper authorization H Y Infor Public Sector CIS Billing Priority Avallabilitv Y - Yes I R - Reporting Tool T - Third Party H _ High I M - Medium I L- Low 213 of 247 M - Modification l F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Replace Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. NunilSer� A`{��fiffsS�t��t�c�t�ji 43 Shut Off Notice override with proper authorization H Y Infor Public Sector CIS Billing 44 Final bill indicator H Y Infor Public Sector CIS Billing 45 Installation date H Y Infor Public Sector CIS Billing 46 Customer Initiation Date H Y Infor Public Sector CIS Billing 47 Service Initiation Date (when individual service is activated allowing multiple initiation dates per service) H Y Infor Public Sector CIS Billing 48 Billing History H Y Infor Public Sector Cis Billing 49 Consumption/usage history H Y Infor Public Sector CIS Billing 50 Adjustment history H Y Infor Public Sector CIS Billing 51 Payment /collection history H Y Infor Public Sector CIS Billing 52 EFT Bank Account & ABA Routing Number H Y Infor Public Sector CIS Billing 53 EFT Sta rt/Stop Dates H Y Infor Public Sector CIS Billing 54 EFT Bank Account Type H Y Infor Public Sector CIS Billing 55 Lease has been filed indicator H Y Infor Public Sector CIS Billing 56 Tax ID /Parcel Number /PCN H Y Infor Public Sector CIS Billing 57 Masked /redacted social security numbers (encrypted & stored in database) H Y Infor Public Sector CIS Billing 58 Amount Due /Received H Y Infor Public Sector CIS Billing 59 Comments /Notes (unlimited) H Y Infor Public Sector CIS Billing 60 Rate Codes H Y Infor Public Sector CIS Billing 61 Read Date H Y Infor Public Sector CIS Billing 62 Current /Last read H Y Infor Public Sector CIS Billing 63 Billing specific comments and notes H Y Infor Public Sector CIS Billing 64 Alternate and /or seasonal addresses H Y Infor Public Sector CIS Billing 65 Type of dwelling (house, apt, rental, duplex, etc.) H Y Infor Public Sector CIS Billing 66 Rental unit identifier H Y Infor Public Sector CIS Billing 67 Jurisdiction H Y Infor Public Sector CIS Billing 68 Heat source indicator (gas or electric) H Y Infor Public Sector CIS Billing 69 Group (to designate individual bills to a "Master Account Bill ") H Y Infor Public Sector CIS Billing 70 Voluntary contribution program(s) designation H Y Infor Public Sector CIS Billing 71 Ability to enter new customer information into the system and pre -print out the application form with entered information for the customer to sigri that includes all associated charges. M R Infor Public Sector CiS Billing 72 Delineates tenant - landlord relationship. Allows user to specify who receives the bill and who is responsible for delinquencies. H Y Infor Public Sector CIS Billing 73 Ability to reinstate an inactive account. H Y Infor Public Sector CIS Billing 74 Ability to maintain inactive accounts for a user- defined period of time before pur ing from the system. H Y Infor Public Sector CIS Billing 75 Ability to retain inactive account information, including Meter Box location. H Y Infor Public Sector CIS Billing 76 Ability to change account status to `off or inactive and allow continued billing of charges when necessary H Y Infor Public Sector CIS Billing Availability Pn arlty Y- Yes I R - Reporting Tool IT - Third Party H -High I M -medium I L- Low 214 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. 7 7 Ability to inactive all services at once when an account is being closed out rather EMMM than having to close each service individually. H Y Infor Public Sector CIS Billing 78 Allows the addition and reassignment of cycles and routes without affecting the customer or location identification numbers. H Y Infor Public Sector CIS Billing 7 9' System provides a customer master screen, with the ability to display multiple utility accounts and multiple addresses per customer account. H R Infor Public Sector CIS Billing 8o Ability to accept international mailing address formats H Y Infor Public Sector CiS Billing 81 System provides tools to allow for batch creation of accounts H y Infor Public Sector CIS Billing 82 System provides tools to allow for batch edits to accounts H Y Infor Public Sector CIS Billing 83 Provides for mass changes to accounts due to the deletion of a cycle, the merging of existing cycles, or moving a sub - segment of a cycle to another, H M Infor Public Sector CIS Billing 84 Allow for mass changes for selected master file fields and location services H Y Infor Public Sector CiS Billing 85 Ability to split locations H Y Infor Public Sector CIS Billing 86 Ability to split customer accounts M Y lnfor Public Sector CIS Billing 87 System provides a workflow /wizard during account set up confirming all appropriate steps have been completed H Y Infor Public Sector CIS Billing .88 Deposits System provides the ability to apply security deposits to accounts after meeting 89 user defined criteria (based on payment activity, when the customer closes the H Y account, after 5 years of excellent payment history, etc.). Infor Public Sector CIS Billing 90 System will calculate interest on customer utility bill deposits at a user defined rate and apply interest to accounts based on a user defined date. L y Infor Public Sector CIS Billing 91 Ability to withhold application of deposit on accounts with balances greater than the deposit balance or an outstanding balance on a user defined time frame. H Y Infor Public Sector CIS Billing 92 Ability to stop the accrual of deposit interest during the period of delinquency L Y Infor Public Sector CIS Billing 93 System will print a detailed receipt for customer deposits. H Y fnfor Public Sector CIS Billing 94 Ability to set up multiple deposit types (tenants vs. owners) & rates H Y Infor Public Sector CIS Billing 95 Ability to track when the deposit was collected H Y Infor Public Sector CIS Billing 96 Ability to calculate a deposit based on historical consumption averages and meter size at location. H Y Infor Public Sector CIS Billing 97 Ability.to calculate a deposit based on customer payment or credit history. H Y Infor Public Sector CIS Billing 98 Ability to calculate an additional deposit on an account based on customer payment history or user defined parameters. H Y Infor Public Sector CIS Billing 99 Ability to calculate a deposit on system identified rental units. H Y Infor Public Sector CIS Billing 100 Ability to record non -cash deposits (Le. bonds) H y Infor Public Sector CIS Billing 101 Rate Set Up Accommodates unlimited user - defined utility types /services and associated 102 charges. Establishes required services and adds new services, as necessary, without additional programming. Includes, but is not limited to, utility types /services such as: Infor Public Sector CIS Billing Availability Priority Y- Yes I R- Reporting Tool I T- Third Party H- High I M- Medium J L - Low 215 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing p :4.19 - Utility Billing Replace this text with the primary req uirements. objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. fVumlef 40014 cation, i�quirert►ri� 103 various tiered consumption rates based on customer type (residential, commercial, small commercial, industrial) H Y Infor Public Sector CIS Billing 104 Monthly flat rate service charge base plus consumption H Y Infor Public Sector CIS Billing 105 Ability to calculate a new base charge based on the prior 12 months consumption, or user defined time frame. H Y Infor Public Sector CIS Billing 106 Tiered rates based on winter quarter's {Nov -Jan) average H Y Infor Public Sect CIS Billing Sewer: Ability to calculate winter average based on policies (over 3 months) 107 and bill those customers who are below the community average the minimum rate. Also ensure that customers are not billed greater than the H Y maximum consumption. Infor Public Sector CIS Billing 108 Ability to have net metering (two meters one recording inflow & other outflow) H Y Infor Public Sector CIS Billing 109 Ability for the rates to automatically change with the season based on user defined months of the season parameters. H Y Infor Public Sector CIS Billing 110 Proration of flat rate charges H y Infor Public Sector CIS Billing 111 Flat rate per device H y Infor Public Sector CIS Billing 112 Fiat rate based on meter size H Y Infor Public Sector CIS Billing 113 Irrigation Metering H Y Infor Public Sector CIS Billing 114 Hydrant Meter H Y Infor Public Sector CIS Billing 115 Stormwater - flat rate based on sq. ft, of impervious cover H Y Infor Public Sector CIS Billing 116 Refuse - flat rate based on size of container & frequency L Y Infor Public Sector CIS Billing 117 Recycling - flat rate based on size x# of units H Y Infor Public Sector CIS Billing 118 Disposal Fees - base rate, surcharge, fee, and tax H Y Infor Public Sector CIS Billing 119 User Defined Miscellaneous Fees (i.e. turn off, turn on, nsf, tampering, etc.) H Y Infor Public Sector CIS Billing 120 Late Payment Penalty H Y Infor Public Sector CIS Billing 121 Allows for different charge methods for each user - defined service charge type: - Infor Public Sector CIS Billing 122 Hat charge H Y Infor Public Sector CIS Billing 123 Multiplier based on meter definition or user defined multiplier H Y Infor Public Sector CIS Billing 124 Multiplier based on number of units H Y Infor Public Sector CIS Billing 125 Provides multiple tiered rate schedules based upon service type, customer class (residential /commercial) and meter size. H Y Infor Public Sector CIS Billing 126 System supports component billing capable of supporting multiple charge types, each with a different rate H Y Infor Public Sector CIS Billing 127 Ability to add, delete, or suspend (for a user - defined time period) and itemize service charges and /or any miscellaneous fees to a utility bill. H Y Infor Public Sector CIS Billing 128 Ability to create, edit and revise rate tables, tracking history of prior rate tables. H Y Infor Public Sector Cis Billing 129 jAbility to determine and track which services will have a utility tax charge H Y Infor Public Sector CIS Billing Availability Priority Y - Yes I R - Reporting Tool I T- Third Party H - High I M - Medium I L- Low 216 of 247 M - Modification I F - Future I N - Not Avaifable City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. Ability to have the utility tax charge go to a unique revenue account in GL rather 130 than grouping this with the service that is being taxed. H Y Infor Public Sector CIS Billing Ability to have the surcharge go to a unique revenue account in the GL rather 131 than grouping this with the service that is being surcharged. H Y Infor Public Sector CIS Billing 132 Meters 133 Ability to have multiple meters accounts associated with the same address. H y Infor Public Sector Meter Management 134 Ability to have multiple address per meter H Y Infor Public Sector Meter Management 135 Ability to have location history per meter (i.e. tracking when a meter moves from Infor Public Sector Meter one location to another) H y Management 136 Ability to create / update Meter numbers. H Y Infor Public Sector Meter Management 137 Ability to add / delete meters in mass or range H y Infor Public Sector Meter Management 138 System tracks the following for installed meters: _ Y Infor Public Sector Meter Management -139 Meter size H y Infor Public Sector Meter Management 140 Meter type H y Infor Public Sector Meter Management 141 Meter Reader Instructions (32 characters minimum) H Y Infor Public Sector Meter Management 142 Meter Number (with ability to assign multiple meters per account) H y Infor Public Sector Meter Management 143 Remote Location Description (unlimited) H Y Infor Public Sector Meter Management 144. Longitude &Latitude y y Infor Public Sector Meter Management 145 Meter /Remote ID Number H Y Infor Public Sector Meter Management 146 Meter Serial Number H y Infor Public Sector Meter Management 147 Meter number of dials H y Infor Public Sector Meter Management 148 active /inactive /retired / in stock H Y Infor Public Sector Meter Management 149 age /installed date H y Infor Public Sector Meter Management 150 date meter pulled out of service H Y Infor Public Sector Meter Management Priority Availability H - High I M -Medium L- Low 217 of 247 Y -Yes R -Reporting Tool IT -Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing pr Replace this text with the primary Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns, fVuthber Applle�ation Reflui(�kiierits.. g p5� a;i ° j R 151 automated meter reading device attached? M Y Infor Public Sector Meter Management 152 usage per meter head H � Y Infor Public Sector Meter Management 153 Read Date H Y Infor Public Sector Meter Management 154 Current /Last read H Y Infor Public Sector Meter Management System provides ability to print out and manage a "locator book" for meter 155 routes, that details the meter sequence per route and includes location account L R Infor Public Sector Meter information Management 156 System provides ability to combine meters for consolidated billing H Y Infor Public Sector Meter Management 157 Allows inquiry to meter history by meter number, remote ID number, account Infor Public Sector Meter number service address or latitude /longitude. H y Management 158 Billing 159 Capability to prompt meter reading entry by displaying customer accounts in meter reading sequence. H Y Infor Public Sector CIS Billing 160 Ability to automatically generate (based on user defined fields) and report on meter estimates H Y Infor Public Sector CIS Billing 161 System provides the ability to establish billing cycle records with month / year; bill distribution date; bill due date and delinquent date. H Y Infor Public Sector CIS Billing Estimates a utility bill based on criteria established by the Municipality (Le.: on 162 the average consumption over a user defined number of months or cycles, or using last year's actual for the same period) and shows "Estimate" on the H Y customer's bill. Infor Public SectorClS Billing 163 Ability for the system to estimate on historical consumption even when there have been rate increases. H Y Infor Public Sector CIS Billing 164 Ability for a user to enter a manual estimate. H Y Infor Public Sector CIS Billing 165 Capability of automatically applying certain mist, charges of varying amounts against selected accounts. H Y Infor Public Sector CIS Billing. 166 Ability to handle meter readings up to 8 significant digits. H Y Infor Public Sector CiS Billing 167 Ability to calculate a credit when previous estimate was more than the actual consumption. H Y Infor Public Sector CIS Billing 168 Ability to process seasonal billings (i.e. filling stations) H Y Infor Public Sector CIS Billing 159 System has the ability to change a read and individually rebill or recalculate the bill. In essence, cancel and rebill accounts. H y Infor Public Sector CIS Billing System provides a mechanism for "holding" bills that are flagged as outside of 17p the Municipality's user - defined exception criteria for billing. Then having the H Y ability to bill at any time after exceptions have been verified /resolved. Infor Public Sector CIS Billing Availability Priority Availability - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 218 of 247 M - Modification i F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. System provides a Billing Exception Report that alerts for consumptions that fail outside of the Municipality's user defined exception criteria. Report should 171 include meter info, current and past consumptions, new and previous readings, days between readings, customer account number, meter reader information, H Y and average consumption per customer with expected high /low usage based on average. Infor Public Sector CIS Billing 172 System provides reports by service: no bill, unbilled, rules to flag and identify, validation H R Infor Public Sector CIS Billing 173 System provides a list that details accounts that have an actual read for the current billing cycle and an estimated read the prior billing cycle. H Y Infor Public Sector CIS Billing 174 System provides the ability to post updates to accounts with new billing information before bills are generated (e.g., amount due, reads, dates, etc.. H Y Infor Public Sector CIS Billing 175 Ability to remove a customer.record from calculated billing file H Y Infor Public Sector CIS Billing 176 Ability to apply credit and debit adjustments and positive / negative - Consumption adjustments to accounts anytime during the billing cycle. H Y Infor Public Sector CfS Billing 177 Adjustments report displays adjustment details including dollar amount, consumption volume (gallons /cubic ft.) and rate /service code, and staff user ID. H Y 178 Ability to add additional charges (i.e. a non - payment charge) to the current bill Infor Public Sector CIS Billing during the billing process. H Y Infor Public Sector CIS Billing Provides the ability to enter adjustments to customer accounts (dollar amounts 179 and /or consumption used) and reprint single billing statements reflecting the H R adjustments made. Infor Public Sector CIS Billing 180 Ability to edit reads at any time, before, during, or after billing with audit trail capabilities. H Y Infor Public Sector CIS Billing 181 Ability to prorate charges for partial billing due to initiation or termination of accounts. H Y Infor Public Sector CIS Billing 182 Capability to print previous period /iastyear's comparative period consumption and current period consumption on each bill. H Y Infor Public Sector Cis Billing 183 Ability to bill various services /charges at differing frequencies (l.e.: monthly, bimonthly, semi - annually or annually ). H Y Infor Public Sector CIS Billing Bills can be based on multiple components (consumption + flat meter charge per 184 meter size and administrative charge per billing cycle prorated for number of H y days). Infor Public Sector CIS Billing 185 Ability to calculate and print all bills due in a given month, within a single cycle or for all cycles. H Y Infor Public Sector CIS Billing 186 System provides ability for the Municipality to prorate mid -cycle rate increases for existing billable services. H Y Infor Public Sector CIS Billing 187 System provides tools for flagging accounts for sorting associated printed bills as "Pulled" for review by staff before exporting the billing file to the printer H Y Infor Public Sector GS Billing Priority Avail ability Y - Yes I R - Reporting Tool I T - Third Party H - High M - Medium i L- Low 219 of 247 M - Modification J f - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing p Replace this text with the primary req uirements, Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efciency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. Number Applitation tiepiremens,, ? Via' :r'�r° . < I�,rc ° rin ��. 188 Ability to hold printing of the bill for a specific customer for the current billing cycle or specified length of time H Y Infor Public Sector CIS Billing 169 System provides automated bill runs based on pre - defined billing date and allows for ability to generate a bill on demand H Y Infor Public Sector CiS Billing 190 System provides ability to bill storm water services, trash and miscellaneous charges separately for owner versus renter at same location (separate bills). H Y Infor Public Sector CIS Billing 191 Ability to change the bill date and /or due date in mass if error was made during the bill calculation H Y Infor Public Sector CIS Billing 192 Ability to bill internal departments for water /sewer usage and other miscellaneous work performed. H Y Infor Public Sector CIS Billing 193 Ability to allocate inter - departmental billing to multiple general ledger accounts at user defined percentages H Y Infor Public Sector CIS Billing 194 Ability to provide budget billing which would calculate a set amount per billing period per service based on a set of user defined usage parameters. H Y Infor Public Sector CIS Billing 195 Printing of the Bills (done by 3rd party. Skipping this section) 196 System allows for creation of a customizable utility bill format that includes graphics L Y Infor Public Sector CIS Billing 197 Ability to print a user defined number of months of usage history in a- graphic display L R Infor Public Sector CiS Billing 198 Ability to generate bills capable of being read via Optical Character Recognition OCR and barcode. Information must include: Infor Public Sector CIS Billing Hansen uses Bridgeloglx to provide bar - 199 Account H L T e coding capabilities. Bridgelogix is now an Bridgelogix Infor company. Hansen uses Bridgelogix to provide bar - 200 Check digit (verification that account was read properly) L T coding capabilities. Bridgelogix is now an Bridgelogix Infor company. Hansen uses Bridgelogix to provide bar - 201 Bill Amount L T coding capabilities. Bridgelogix is now an Bridgelogix Infor company. 202 Ability to export a file of utility bills to an external bill printing organization (i.e. 3rd party billing services). L Y Infor Public Sector CIS Billing 203 Uses Zip +4 software for sorting of utility bills by zip code to obtain the best postal rate possible. Y Infor In #or Public Sector CIS Billing 204 System provides the ability to reprint bills. L Y Infor Public Sector CIS Billing 205 Ability to email bills (original, re -bills or reprints) to customers when requested. L y Infor Public Sector CIS Billing 206 System accommodates multiple dates (due and delinquent) per customer bill L Y Infor Public Sector CIS Billing 207 Capability to include total past due on the bills. L y Infor Public Sector CIS Billing Avai _ ability PriBilly Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 220 of 247 M - Modification I F- Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Punning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. Ability. to provide general system messages and account specific messages for 208 printing on bills with the ability to modify those messages for each bill run after L Y bill generation but before exporting to third parry printer. Infor Public Sector CIS Billing 209. For accounts that are paying via ACH or recurring credit card, still generate a bill with a message but also indicate that they do not need to pay, due to auto pay. L Y Infor Public Sector CIS Billing 210 Ability to print on multiple bill formats (i.e. post card, 8.5 x 11, etc.) L Y Infor Public Sector CIS Billing 211 Ability to have larger font sizes for bill printing on flagged customers (seniors & sight impaired customers) L Y Infor Public Sector CIS Billing 2a2 Ability to automatically group individual accounts on a "Master Account Bill" when printing the bill L R Infor Public Sector CIS Billing 213 Ability to have a pdf each bill attached to the customer's billing record L y Infor Public Sector CIS Billing 214 Utility Recei ting System accommodates the following payment types for utility payments and 215 applications, either via the utility system or a separate Cash Receipting system - Infor Public Sector Cashiering which is integrated to the utility system: 216 Cash H y Infor Public Sector Cashiering 217 Check. H Y Infor Public Sector Cashiering 218 219 EFT /ACH Credit Card Payments H H T T N/A Requires Credit Card Vendor N/A 220 Credit /Debit Card Payments taken over the Internet or phone. H T Requires Credit Card Vendor N/A 221 File import from 3rd party payment organization (i.e. lock box, ACH, etc.) H M Requires Credit Card Vendor Custom Interface 222 IVR transactions H T Selectron Selectron, a strategic partner with Infor 223 Ability to indicate date /time payment was received for penalty calculations. H Y provides IVR functionality. Infor Public Sector Cashiering 224 Ability to choose a payment date when using auto pay/ ACH H Y Infor Public Sector Cashiering 225 System provides the ability to generate a receipt with payments for multiple accounts. The printed receipt should show the detail of each account. H Y Infor Public Sector Cashiering 226 Capability to accept more than one payment in a single day from a single customer. H y Infor Public Sector Cashiering 227 Performs electronic on demand posting to General Ledger after accounting approval step is performed. H Y. Infar Public Sector Cashiering 228 Automatically splits total receipted amount to appropriate General Ledger account. H M Custom Interface 229 Ability to post cash receipts to utility billing module automatically from multiple terminals without interfering with other utility transactions. H Y Infor Public Sector Cashiering 2 ystem provides the capability to set the priority for payment application based L231 on each type of service. H Y Infar Public Sector Cashiering System provides functionality to define proration of partial payments against various charge types. H Y Infor Public Sector Cashiering Availability Pn� Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 221 of 297 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective, To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis ofusaae nnttvrnc_ Nurstiper AppfiEBtidh requirements � , �; ` , �� {� ����;� - - 232 Ability to automatically distribute receipt of payments against the individual accounts on a "Master Account Bill" when payments are received. H Y Info, Public Sector Cashiering 233 Allows for credit balances, but does not apply penalties to such balances. H Y Infor Public Sector Cashiering 234 Reverses payment for invalid payments and optionally assesses a user - defined NSF charge. H Y Infor Public Sector Cashiering System provides the ability to fix accounts and adjust accounts by allowing for 235 transfer of payments between accounts before and /or after a payment has been H Y Infor Public Sector Cashiering posted. 236 Final Notice 237 Generates final bill, once the date and final read isentered, at any point during the billing cycle. H Y Infor Public Sector CIS Billing 238 Penalties /interest 239 Ability to automatically charge interest (percentage) on the delinquent balance (every month an interest charge is accrued) H Y Infor Public Sector CIS Billing 240 Ability to override and /or credit penalty. H Y Infor Public Sector CiS Billing 241 Ability for system to not apply a penalty to those customers that are current on their payment plans. H Y Infor Public Sector CIS Billing 242 Delinquent /Past Due Notices /shut offs Ability to print delinquent /past due notices monthly to customers. These are 243 generated based on user defined minimum (based on a single pastdue bill and /or balance due) and number of days after payment was due including H R applicable penalty amounts added. Infor Public Sector CIS Billing Ability to print a door tag on a 2 up format. These are generated based on user 244 defined criteria (based on a single past due bill and /or balance due) and number L R of days after payment was due, including applicable penalty amounts added. Info, Public Sector CIS Billing 245 Ability to hold the printing of door tags until there area user defined amount of tags to be printed and the ability to override. L Y Infor Public Sector [ES Billing 246 Ability to automatically create a service order when the cut /shut -off criteria is met. H Y Info, Public Sector CIS Billing 247 Ability to automatically apply a cut /shut off charge to the customer balance when the cut /shut off user defined criteria is met. H Y Info, Public Sector [IS Billing 248 Ability to send the delinquent files to a third party for collection H Y Infor Public Sector CIS Billing 249 Ability to generate a shut /cut off report with customer address information, notes, and balance due for field crews H R Infor Public Sector [I5 Billing System provides the ability to send delinquent /past due and cut off notices to 250 the landlord if a tenant is responsible for the bill, and the landlord would like to H Y be informed of non- payment. Infor Public Sector CIS Billing 251 Ability to automatically generate a delinquent /pastdue notice for multiple addresses (mailing, service, landlord, etc.. ) H Y Info, Public Sector CIS Billing Pn rit Availability y Y - YesIR - Reporting ToolIT - Third Party H - High I M - Medium I t tow 222 of 247 M - Modification. I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. 252 Optionally, be able to override the generation of the delinquent/past due notice with proper authority and reporting. H Y Infor Public Sector CIS Billing 253. Ability to code customers to never be cut /shut off with a report to review. H Y Infor Public Sector CIS Billing 254 Ability for the delinquent notices to be driven off of the billing date H Y Infor Public Sector CIS Billing 255: Ability to assign due dates to specific customers H y Achieved by placing customer in the Billing 256 Payment plans /Agreements Infor Public Sector CIS Billing Cycle with that date 257 Ability to process user - defined payment arrangements (i.e. payment plans) and flag if payments are not being met. H Y Infor Public Sector CIS Billing Customer Payment Plan Report - show summary of all payment plans that are 258 delinquent, and the ability to generate delinquent payment plan letters as per H Y user defined criteria. Infor Public Sector CiS Billing 259 Ability to request a payment plan from a customer web portal L M Infor Public Sector CiS Billing 260 Ability for the payment agreement to override the calculated bill and print the correct amount due based on the agreement. H Y Infor Public Sector CIS Billing 261 Bankruptcy /foreclosure 262 Ability to support bankruptcy /foreclosure processing that tracks pre - petition and Post-petition information. H Y Infor Public Sector CI5 Billing 263 Lien Process 264 Ability to support lien processing H Y Infor Public Sector CIS Billing 265 Ability to put a lien on a property based on user defined balance amounts and due dates per service. H Y Infor Public Settor CIS Billing 266 Ability to add additional charges when a lien is placed H Y Infor Public Sector CIS Billing 267 Ability to have multiple liens on a single property owner H Y Infor Public Sector CIS Billing 268 Ability to send an email or letter.to a property owner when a property will be placed on lien based on user defined date parameters. H Y Infor Public Sector CIS Billing 269 Ability for the system to automatically print a claim of lien form when a property . is lie ned and a release /satisfaction of lien form when it is paid H R Infor Public Sector CIS Billing 270 Ability to download a list of customer liens (customer information and amounts per service). H Y Infor Public Sector CIS Billing 271 Write Offs 272 Ability to perform write off processing for accounts finaled and uncollectable based on the final date H Y Infor Public Sector CIS Billing 273 Ability to report customers that have outstanding transactions /bills that are based on a user defined date. H Y Infor Public Sector CIS Billing 274 Ability to automatically write off balances (i.e. not entering adjustments one by one) in mass (based on a date) and have it update the GL correctly. H N Infor Public Sector Cis Billing 275 Utility Service /Work Orders 276 System provides functionality to manage utility service orders associated with the utility customer account H Y Infor Public Sector CRM Priority Availability Y - Yes I R - Reporting Tool i T - Third Party H - High I M - Medium I L- Low 223 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capabAity in reconciliation of revenues and receivables, and to provide metrics in the anolvsic of usage pats -, ,,s Number ApliCatfonRequirenrtfs < x 5 :. ° r� :r : "` s` - - -- �hE 1 o �• «f..._ 277 System has ability to enter customer account information and identify the related necessary service order activities: Infer Public Sector CRM 278 New Account H Y Infor Public Sector CRM 279 Cut /Shut offs H Y Infor Public Sector CRM 280 Special reads H Y Infor Public Sector CRM 281 Change or repair meter M Y Infor Public Sector CRM 282 Unusual Consumption check M y Infor Public Sector CRM 283 Final reads H Y Infor Public Sector CRM 284 take a deposit M Y Infor Public Sector CRM 285 Unlimited user defined types M Y Infor Public Sector CRM 286 Ability to record results of meter inspections into the system. H Y Infor Public Sector CRM 287 Ability to store meter maintenance information. H Y Infor Public Sector CRM 288 Provides user - defined service order types. H Y Infor Public Sector CRM 289 System provides a central utility accounts with service order workflow to various Municipality staff based on customer's services. H Y Infor Public Sector CRM 290 Automatically creates service orders and manages scheduled, in- progress, and completed service orders. H y Infor Public Sector CRM 291 Automatically prompts service order generation based on input from meter readers and automated meter reader error codes. H Y Infor Public Sector CRM 292 Ability to generate an automatic cut /shut -off service order, as defined by user, based on the cut /shut -off report. H Y Infer Public Sector CRM 293 Accesses and displays service order at any time regardless of status. H Y Infor Public Sector CRM 294 Automatically produces service orders containing information such as request date, person or department initiating q 1 type, due date and comments. request, job H Y Infor Public Sector CRM 295 Ability to inquire on all outstanding service orders. Provides the flexibility to list information by job type, request date or due date. H Y Infer Public Sector CRM 296 Ability to apply multiple miscellaneous charges to a single service order H y Infor Public Sector CRM When a payment is entered or imported, ability to compare it against all 297 customers with a shutoff status and automatically create a service /work order to H Y turn the meter back on. Infor Public Sector CRM 298 Voluntary Contribution Management 299 Ability to track donor demographic information (name, address, etc.) H Y Infor Public Sector CIS Billing 300 Ability to have user defined programs for contributions H Y Infor Public Sector CIS Billing 301 Ability to designate a contribution to multiple programs H y Infor Public Sector CIS Billing 302 Ability to track the dates and amounts of the dollars coming in.and dollars being distributed H Y Infer Public Sector CIS Billing 303 Ability to report on contribution activity in detail and summary H Y Infor Public Sector CIS Billing 304 lAbility to set a minimum contribution amount H Y Infor Public Sector CIS Billing 305 JAnalysis / Forecasting Availability Priority Y - Yes J R - Reporting Tool I T - Third Party H _ HRgh I M - Medium I - Low 224 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency • .. I . in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage MEMEMOMMMM patterns. 306 Ability to perform "what if" analysis /forecasting without impacting the data in Will need to copy LIVE instance the LIVE system. M Y to a TEST instance 307 Ability to perform . a "what if' analysis: _ 308 utilizing current rate information, H y Will need to copy LIVE instance to a TEST instance 309 utilizing current consumption information H y Will need to copy LIVE instance to a TEST instance 310 in a trial mode, prior to any updates to actual data, H y Will need to copy LIVE instance to a TEST instance 311 save analyses to a separate file. or print out analysis, H y Will need to copy LIVE instance 312 on individual accounts and view the results at the account or department to a TEST instance Will need to copy LIVE instance level, H y to a TEST instance allowing the user to- adjust the rates by a percentage, amount or flat rate 313 across the board for a particular service, customer type (commercial, H N residential, etc.), billing cycle, and /or route. Infor Public Sector CIS Billing 314 Ability to set multiple user defined from /to date parameters where customer water conservation contingency plan is in effect H Y Infor Public Sector CIS Billing 315 Ability to export consumption /usage data for analysis H Y Infor Public Sector CIS Billing 315 Principal Reports 317 Meter size Report that identifies the number of meters by size. H R Report Writer 318 Arrears Register All Cycles that shows the balances for 30, 60, 90 and 120+ on all accounts as of a user defined date. H R Report Writer 319 Area Maintenance Meter Report that shows the customers and numbers that have irrigation meters. H R Re or p t Writer 320 Commercial Customer Report. H R Report Writer 321 Inactive Account Report that lists all inactive accounts with account balances and ability to choose only account with balances other than 0. H R Report Writer 322 Customer Count Report that provides the number of customers by cycle, specific category(residential /commercial) and service (water, sewer, garbage). H R Report Writer 323 Final Bill Listing Report. H R Report Writer 324 Cycle Report, details an individual cycle, route and displays high balances. H R Report Writer 325 Customer Report, details information regarding customer's account, name, address, account number, meter info, reads, rate codes, transaction history H R Report Writer 326 Top 25 Users Report,. detailing highest consumption accounts or highest consumption customers, providing account and usage information H R Report Writer Account Adjustment Detail Report (Rate Codes, Consumption Amt, Dollar Amt, 327 Consumption charges broken out, and staff user iD), with date ranges defined by H R Report Writer user. 328 IService Order Report - to show, by specified date or type, orders to be done H Y Re ort Writer Priority Avallabilitv Y - Yes I R - Reporting Tool I T - Third Party H -High M -Medium I L -Low 225 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing �aw it � ■•w envr�•nu i%epiace tnis text witn trie primary procluct name(s) which satisfy requirementsi Objective. To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. Nuto 0 Ap al .featioh RegLilYenten 329 Service Order Completion History - to provide reporting on data entered for all fields (including user defined) in the completion of the service order. H R Report Writer Consumption Report, by account, showing utility usage over a user - specified 330 time interval. Flags abnormal usage (high /low /negative, etc.). Reportshould include meter information, consumption, new and previous readings, days H R Report Writer between readings, customer account number and meter reader information. Summary/Totals by customer type (residential /commercial /multi - family) by 331 jurisdiction giving the total number of accounts, consumption and dollars billed H R Report Writer for a given time period. Revenue detail by customer type (residential /commercial /multi- family) by 332 jurisdiction for each service (water, stormwater, irrigation, garbage, etc.) including the utility tax /surcharge for a given time period reporting billed H R Report Writer amount. Payment History, reporting bills and associated payments recelptejl by account. 333 Shows dates, amounts, arrearages, penalties, account name, consumption, and H R Report Writer address. Can be run for one account and allow user to view. Customer Statistics Report, presenting customer characteristics including 334 number of customers, number of customers by meter size and billing category (customer type), usage and revenue by meter size, usage and revenue by billing H R Report Writer type code, date range, district, book, and by a combination of the above. Customer Receivables Aging, presenting aging of user - defined criteria and / or 335 general accounts receivable by customer indicating total amount due and H R Report Writer amounts aged by 30, 60, 90 and 120 +days, etc. 336 Cash Receipts Listing, reporting all amounts collected against customer accounts. Can be printed on demand with user - defined criteria prior to posting. H R Report Writer 337 Cut /Shut Off Report, per cycle, showing accounts with one or more delinquent bills totaling over a user defined amount H R Report Writer Delinquent Notices Report, a listing generated based on user defined minimum 338 and number of days after payment was due, including applicable penalty amounts added. Multiple types of notices capability (i.e. a first delinquent notice H R Report Writer and a second delinquent notice with different parameters). 339 All master file information is accessible by the report writer. H Y Report Writer 340 Cut /Shut off Work /Service Orders. H R Report Writer 341 Journal Entry Report, showing all J /E's over a user - defined period. H Y Report Writer 342 Billing Report, sorted on user - defined criteria, showing name, location address, current period charges by service, date billed, due date, readings, etc. H R Report Writer 343 JOutstanding Work Order Report, showing flags based on user - defined criteria H I R Report Writer Availability Pnonty Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L- Low 226 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurote bill generation, to increase efficiency in customer service processes editing data, preparing _ ., bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of usage patterns. 344 Billing Statistics (Rate Codes, Consumption Amt, Dollar Amt, Consumption & MWMW . Demand charges broken out) H R Report Writer 345 Payment Detail (identify fund /account payment applied to) H R Report Writer 346 Bill Calc (exception reporting of accounts to be billed) . H R Report Writer 347 Billing Register (dollar, by charge type and consumption detail of accounts to be billed) H R Report Writer 348 Transaction Listing /Recap (for selected or all accounts for given date(s), and /or by transaction type). H R Report Writer 349 Deposit on File report by date, printed the account status (active, final or closed /active) H R Report Writer 350 Report: Security Deposits Refunded /Applied, with ability to run by specified date range. H R Report Writer 351 Security Deposit activity for time period H R Report Writer 352 Over Due Deposit Report M R Report Writer 353 System automatically generates a exception edit list when reads are applied to customer accounts (Meter Not Read Report). H R Report Writer 354 Table Report (detail on services, rate codes, etc.) for given field H R Report Writer 355 Audit Trail reports for all update processes H R Report Writer 356 Customer List and labels based on customer initiation date to mail out new- comer packages H R Report Writer 357 Ability to report for sewer or water only accounts H R Report Writer 358 Ability to report active and /or inactive ACH customers based on status H R Report Writer Ability to pull information based on any field in the application and produce a 359 customized letter (i.e. past due letters, voluntary contribution letters, landlord H R Report Writer letters, etc.) 360 Ability to send all letters to a third party for printing H Y Infor Public Sector CIS Billing 361 Ability to report the percentage of consumption verses base charges for commercial water accounts H R Report Writer 362 Ability to report on any residential customer who's summer usage is 80% of the 3 month average (for rate increase adjustments) H R Report Writer Ability to export a list of all customers that have a particular service code (I. e. 363 trash, recycling, etc.) which includes the customer number, name and number of units to reconcile the trash and recycle bag voucher process that is mailed H R Report Writer quarterly. 364 interfaces /Integrations 365 Ability to update G /Lwith journal entries made in utility billing after proper approvals. H M Custom Interface 366 Interfaces with Cash Receipting. H M Custom Interface 357 System's parcel manager / geobase is a centralized geobase database that is synchronized with Municipality's existing ESRI GIS architecture H Y Custom Interface 368 lAbility to view the refuse routes from GIS H Y Custom Interface Priority Availability H -High I M - Medium L -Low 227 of 247 Y - Yes R - Reporting Tool T - Third Party M - Modification I F - Future ( N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To streamline the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing dpta, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, and to provide metrics in the analysis of rsnae aarternc_ Num`.er gppilicetion teq iremer4t3�� f1T' } 369 >s Ability to interface with the postal service for address and move updates H Y Custom Interface 374 Capability to interface with AMR systems to download routes to the PC and upload meter readings to the utility billing system. H Y Custom Interface Capability to interface with AMR systems to upload /download utility account 371 information and changes to it (including directions, notes, description, meter H Y Custom Interface location, route sequence) 372 Ability to upload the re- sequencing of routes from the AMR system to the Utility Billing system H Y Custom Interface 373 System provides an integrated utility service orderfunction that integrates to the utility customer account for customer service and charge /billing purposes H Y Custom Interface 374 Ability to interface with OCR or bar code reading devices, including hand held scanners. H T Custom Interface 375 System allows for the import of electronic payment fires from various sources (Please list the sources in the comments area) H M Custom Interface 376 System integrates with Work Orders System for any billing generated from the Work Order System (different than service orders within UB) H Y Custom Interface 377 System integrates with the Request for Service module for any yltizen's request on UB service orders H Y Custom Interface 378 System integrates with an IVR system H M Custom Interface 379 Ability to recognize the phone number of the customer and access the account directly for the following: Custom Interface 380 Payment updates H Y Custom Interface 381 Phone notifications for high usage, high bill, return payments, delinquency, service order outcomes, receipt information, etc. H Y Custom Interface 382 Ability to integrate with a fixed base meter data collection system H M Custom Interface 383 Ability for field service personnel to access accounts for daily service via a web based tablet. H M Custom Interface 384 Ability to automatically update the heat source on the customer master account from the Permits systems. H Y Custom Interface System integrates with the Municipality's web site to provide online functionality 385 where customers (owners & tenants) can access information related to their account. Including: 386 Consumption History H M Infor Dynamic Portal 387 Billing History H M Infor Dynamic Portal 388 Payment History H M Infor Dynamic Portal 389 Current Bill H M Infor Dynamic Portal 390 Agility to pay online H M Infor Dynamic Portal 391 Ability to provide customer self service, including: Infor Dynamic Portal 392 Ability to view and update account information H M Infor Dynamic Portal 393 Ability to update the credit card information H N Infor Dynamic Portal IWe do not store credit card numbers. 394 Ability to request a payment plan M M Infor Dynamic Portal Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I l - Low 228 of 247 M - Modification I F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Utility Billing Objective: To strearniine.the utility billing and collection processes and to ensure accurate bill generation, to increase efficiency in customer service processes, editing data, preparing bills, etc. Provide enhanced capability in reconciliation of revenues and receivables, a nd to provide metrics in the analysis of usage patterns. 395 Ability to request a payment date H M Ilnfor Dynamic Portal 396 Ability to calculate a partial monthly bill H M linfor Dynamic Portal 397. Ability to flag account for email notifications H M Infor Dynamic Portal 398 Ability to opt out of paper notifications & receive them electronically only H M Infor Dynamic Portal Availability Hr � tY Y- Yes I R- Reporting Tool I T -Third Party H - High I M -Medium I L- Low 229 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical L—L Replace this text with vendo nam i 6 fir r e n t e i st module. I Functionality is provided out of the box through the completion of a task associated with a routine configurable area that includes, but is not limited to, user-defined fields, delivered or configurable workflows, alerts or notifications, standard Y import/export, table driven setups and standard reports with no changes. These configuration areas will not be affected by a future upgrade. The proposed services include Implementation and training on this functionality, unless specifically excluded in the Statement of Work, as part of the deployment of the solution. R Functionality is provided through reports generated using proposed Reporting Tools. T Functionality is provided by proposed third party functionality (i.e., third party is defined as a separate software vendor from the primary software vendor). The pricing of all third party products that provide this functionality MUST be included in the cost proposal. Infor Enterprise Performance Functionality is provided through customization to the application, including creation of a new workflow or development of a custom interface, that may have an impact on future upgradability. Functionality is provided through a future release that is to be available within I year of the proposal response. H Functionality is not provided. Replace this text with the primary product name(s) which satisfy requirements. Objective: To ensure that the application operates consistently and to the technical standards of the entities. I Documentation 2 Ability to provide online software documentation for all software application Infor Enterprise Performance modules. H y Accelerator Kit (EPAK) 3 Ability to provide an on-line tutorial to assist users learning the software. M y Infor Enterprise Performance Accelerator Kit (EPAK) Ability to provide all vendor supplied software that is accompanied by 4 comprehensive documentation to enable comprehensive understanding of its H y Infor Enterprise Performance internal structure and operating procedures. Accelerator Kit (EPAK) Ability to provide Release Notes that document changes between version 5 releases. These documents must be written in a fashion that is easily understandable by the end user. The format of the Release Notes must be H y Online client web site conducive to analyzing which changes affect the entities. 6 Help System 7 Ability to provide a menu - driven system with comprehensive utility and "help" Infor Lawson Process screen capabilities. H Y Automation, Business Intelligence and Smart Office Ability to provide field-level and screen level help throughout the application Infor Lawson Process 8 that can be customized by trained users which may include information relating M Y Automation, Business Intelligence to City-specific policies. and Smart Office 9 Online Vendor Customer Support Portal Ability to provide a portal solution to access various on-line information regarding the vendor's solution including: Infor Lawson Process 10 * Knowledge base of user documentation H y Automation, Business Intelligence * Release notes and Smart Office * Other documentation Priority Avaltabilit Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Mediurn I L- Low 230 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical Replace this text the with product primary requirements. Objective: To ensure that the application operates consistently and to the technical standards of the entities. Ability to provide a portal solution that allows users to submit enhancement Infor Lawson Process 11 requests and system bugs on -line that allows for tracking of progress on H Y Automation, Business Intelligence individual items. and Smart Office Ability to provide a portal solution that allows users to query on specific items Infor Lawson Process 12 that they have submitted. H y Automation, Business Intelligence and Smart Office 1. 13 Error Processing 14 Ability to log error messages and store for future review and reporting. Error Infor Lawson Process messages should be meaningful to the user versus being of a technical nature. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 15 Ability to allow user defined reporting from the error log. M y Automation, Business Intelligence and Smart Office Ability to allow the system administrator or designated end -users to view the Infor Lawson Process 16 error log on -line to provide support for the. users. H Y Automation, Business Intelligence and Smart Office Ability to perform error checking to verify the quality of the information being Infor Lawson Process 17 entered and that system balances are maintained. H Y Automation, Business Intelligence and Smart Office Ability for authorized users to turn on off error logging gging funcCionafity within the nfor Lawson Process 18 System. H Y Automation, Business Intelligence and Smart Office 19. Forms Processing Ability to provide an integrated forms solution that allows for the development Infor Lawson Process 20 of various forms within the system that can be integrated with financial H y Automation, Business Intelligence processes without having to modify application code. and Smart Office 21 Ability o use blank paper stock exclusive! Y p p y (i.e., system generates forms on blank Infor Lawson Process paper, routing & check numbers on blank check paper, etc.). H Y Automation, Business Intelligence and Smart Office Ability for trained users to customize forms without the need for vendor Infor Lawson Process 22. assistance. Customized forms will be able to be incorporated into future vendor H y Automation, Business Intelligence releases. and Smart Office Standard software functionality provides the ability for all forms printed within Infor Lawson Process 23 the vendor's solution to be archived to allow forfuture display of that form H Y Automation, Business intelligence either within the vendor's solution or other native applications. and Smart Office 24 Security and Auditing 25 Ability to optionally configure integration to use Active Directory (AD) as the Infor Lawson Process source for security credentials. H Y Automation, Business Intelligence and Smart Office Priority Availability Y - Yes R - Reporung Tool T -Third Party H - High I M - Medium L - Low 231 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical pr 4.Z:1 - Lieneral and Technical Replace this text with the primary Objective: To ensure that the application operates consistently and to the technical standards of the entities. Numt'er Apf3(i ationR;egtt�renieiits ` °. �¢, 'RY s:.. s. Ability o deliver security y Infor Lawson Process tV ty in a layered format (i.e. data, database, application, 26 network, physical). H y Automation, Business Intelligence and Smart Office Infor Lawson Process 27 Ability to deliver system security that includes security logging into the system. H Y Automation, Business Intelligence and Smart Office System provides a single user administration interface which allows for all system Infor Lawson Process 28 and user and group security and configuration settings to be performed and M Y Automation, Business Intelligence managed from a single interface. and Smart Office Infor Lawson Process 29 Ability to restrict a user's access to specific screens. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 30 Ability to provide security at the record level. H y Automation, Business Intelligence and Smart Office Infor Lawson Process 31 Ability to configure security access to restrict a user's access to individual fields. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 32 Ability to restrict user access to fields based on a certain range. H Y Automation, Business Intelligence and Smart Office Infor Lawson. tracks user Ib and date /time stamp on transactions. In addition, certain key transactions have a configurable detailed audit showing previous and new Ability to log all file changes in a detailed permanent audit trail, by user ID, based Infor Lawson Process values of the records. The detailed audits 33 on user login. H Y Automation, Business Intelligence g include: employee, applicant, vendor; and Smart Office customer, item, item location, and invoice. Lawson also provides a configuration that passes the unique user names to the database. This allows full use of the database auditing features including before /after values read access auditing. Infor Lawson Process 34 Ability to provide role based and class based system security. H Y Automation, Business Intelligence and Smart Office Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 232 of 247 M -Modification I F -Future I N -Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical product 4.Z F- (ieneral and Technical Replace this text with the primary Objective: To ensure that the application operates consistently and to the technical standards of the entities. Ability to have locks on Time / Date fields with limited and audited override Infer Lawson Process 35 H Y Automation, Business Intelligence authority. and Smart Office Infor Lawson Process 36 Ability for an administrator to change a user's status to inactive. H Y Automation, Business Intelligence and Smart Office As a natively web -based system, Infer Lawson is capable of utilizing industry- standard methodologies for the verification of transactions over networks. Lawson utilizes secure credentials passed via the browser and identity agents within the Infer Lawson Internet Object Services layer and Security to verify transactions and identities. The Infer Lawson digital signature process Infer Lawson Process has transaction senders obtaining a 37 Ability to support electronic /digital signatures. H Y Automation, Business Intelligence message hash (mathematical summary), and Smart Office using a private key from an authority to encrypt, then having the encrypted hash become the digital signature. This is then followed by recipient hash, decrypt and validation. Infer Lawson goes through this similar process for identity /transaction verification. Infor Lawson web services and security technology handled these transactions in a seamless, automatic process. Ability to trace the source of all transactions by: workstation, user ID, or IP Infor Lawson Process Infor Lawson can track transactions by user 38 address. H Y I.D. Infor Lawson does not track Automation, Business Intelligence and Smart Office transactions by terminal, I.P. address or machine name. Ability to identify users malting inquiries or extracting reports from key Infor Lawson Process 39 databases. H Y Automation Business Intelligence g and Smart Office Availability Pn Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L -Low 233 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Genera! and Technical 4 20- Generahand Technical - - -- _ - _.. - Replace this text with the primary product name(s) which satisfy requirements. e ,, r ... ., ..• Of ... . .. .... . Nurrrb.er A{�pllicet3bn it @qutrei3t.�iri't¢��` � ��z � > Ability to support the encryption of data communications between the client and Infor Lawson Process 40 the server. H Y Automation Business Intelligence g and Smart Office Ability to define specific user access to processes, icons, screens, reports, records Infor Lawson Process 41 and code tables based on individual and group profiles. H Y Automation, Business Intelligence and Smart Office Ability to restrict a user's access to records meeting certain criteria (I.e., certain Infor Lawson Process 42 H Y Automation, Business Intelligence 8 ence and Smart Office Infor Lawson Process 43 Ability to apply security restrictions to report writer utilities. H Y I Automation, Business Intelligence and Smart Office Infor Lawson Process 44 Ability to apply security restrictions to global update functions. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 45 Ability to apply security restrictions to all ODBC, OLE and web services activities. H Y Automation, Business Intelligence and Smart Office 46 Ability to differentiate access between ability to view versus update for specific Infor Lawson Process data elements. H Y Automation ,Business Intelligence and Smart Office Infor Lawson Process 47 Ability to restrict the accessing of security configuration and audit logs. H Y Automation, Business Intelligence and Smart Office 48 Standard system functionality restricts System Administrator account from Infor Lawson Process performing transactions on the system. H Y Automation, Business Intelligence and Smart Office Ability to require both user ID and password in order to access system Infor Lawson Process 49 functionality. H Y Automation, Business Intelligence and Smart Office 50 Ability to provide password security which will automatically restrict access after Y Infor Lawson Process Based the organizational password a specified number of erroneous attempts to access. H Y Automation, Business Intelligence wi policy within exisiting AD rules. and Smart Office Ability to ensure that system password settings are "customizable" (based upon Infor Lawson Process 51 the nature of threats to the data residing in the system. Management should be H Y Automation, Business Intelligence Based on the organizational password able to set the complexity levels for passwords as appropriate.) p tY p and Smart Office policy within exisiting AD rules, Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H -High I M -Medium I L - Low 234 of 247 M - Modification I r - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System Genera! and Technical 4.Zut - ( ieneral and Technical Replace this text with the Objective: Rom To ensure that the application operates consistently and to the technical standards of the entities. primary product riame(s) which satisfy requirements. Ability to ensure that system password expiration settings are "flexible" (higher Infor Lawson Process 52 privileged accounts should have passwords which expire eve 30 -60 da ys while P every Y H y Automation, Business Intelligence Based on the organizational password lesser privileged accounts expire every 60 -90 days), and Smart Office policy within exisiting AD rules. Infor Lawson Process 53 Ability to restrict reuse of system passwords for a specifiable period of time. H Y Automation, Business Intelligence Based on the organizational password and Smart Office policy within exisiting AD rules. Infor Lawson Process 54 Ability to enforce minimum password lengths. H Y Automation, Business Intelligence Based on the organizational password and Smart Office policy within exisiting AD rules. Ability to reject a password if it does not meet established password editing & Infor Lawson Process 55 checking criteria that help ensure that the password will not be one that is easily H Y Automation, Business Intelligence Based on the organizational password guessed. and Smart Office policy within exisiting AD rules. Infor Lawson Process 56 Ability to monitor concurrent users to the system and the database. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 57 Ability to automatically log off an inactive user. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 58 Ability to lock the system in order to restrict users from logging on. H y Automation, Business Intelligence and Smart Office Infor Lawson Process 59 . Ability for system to require re- authentication after a specified period of non use. H Y Automation, Business Intelligence and Smart Office 60 Ability o ensure that system passwords are suppressed g entry ( * * * * ** ent ty Y p ppre Infor Lawson Process p ssw appear instead of the clear -text representation of the password when logging in). H y Automation, Business Intelligence and Smart Office Availability Priority Y- Yes I R- ReportingTool.1 T- Third Party H -High I M -Medium I L - Low 235 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical 4.Z1 - Fieneral Objective: and Technical To ensure that the application operates consistently and to the technical standards of the entities. Re M1iuntber Apf3;('ration Re�llirerHeiltsl ^� w =�: ���r E �j; . °��� „. �. , Infor Lawson tracks user ID and date /time stamp on transactions. In addition, certain key transactions have a configurable detailed audit showing previous and new Ability to track the relevant audit trails and allow "drill down to the source" Infor Lawson Process values of the records. The detailed audits 61 H Y functionality to review the history of all changes to the data. Automation, Business Intelligence include: employee, applicant, vendor, and Smart Office customer, item, item location, and invoice. Infor Lawson also provides a configuration that passes the unique user names to the database. This allows full use of the database auditing features including before /after values read access auditing. Infor Lawson tracks user ID and date /time stamp on transactions. In addition, certain key transactions have a configurable detailed audit showing previous and new Infor Lawson Process values of the records. The detailed audits 62 Ability to "audit" (can track specific actions performed). H Y Automation, Business Intelligence include: employee, applicant, vendor, and Smart Office customer, item, item location, and invoice. Infor Lawson also provides a configuration that passes the unique user names to the database. This allows full use of the database auditing features including before /after values read access auditing. 63 Ability to produce an audit report for reconciliation of future date effective Infor Lawson Process H Y Automation, Business Intelligence g ence and Smart Office Infor Lawson Process 64 . Ability to allow management to review the system administrator's activities. H Y Automation, Business Intelligence and Smart Office Availability Prior y Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 236 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical 4.20 - General and Technical Replace this text with the primary p r o duct Objective: To ensure that the application operates consistently and to the technical standards of the entities. Infor Lawson tracks user ID and date /time stamp on transactions. In addition, certain key transactions have a configurable detailed audit showing previous and new Ability provide a "flexible" system audit can be configured to audit based �' Y ( g Infor Lawson Process values of the records. The detailed audits 65 upon "criticality levels" identified by management for each action performed H Y Automation, Business Intelligence include: employee, applicant, vendor, within the system). and Smart Office customer, item, item location, and invoice. Infor Lawson also provides a configuration that passes the unique user names to the database. This allows full use of the database auditing features including before /after values read access auditing. Ability to provide audit reporting that is "user friendly" (audit reports are not Infor Lawson Process 66 "cryptic ", they are easy to understands and act upon). H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 67 Ability to trace transactions through the system using audit reports. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 68 Ability to require explanation for all overrides configurable by module. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 69 Ability to use 2- factor authentification (e.g., radius). M Y Automation, Business Intelligence and Smart Office 70 Archiving 71 Ability to provide an archiving solution for all data elements which provide Infor Lawson Process configuration options for archiving schedules. H Y Automation, Business Intelligence and Smart Office System design provides an "archive" for historical data, without the need for Infor Lawson Process 72 another instance of the environment, (e.g. nightly replication of Production H Y Automation, Business Intelligence database to Archive environment), and Smart Office 73 Integration and Interfacing Ability to impart /export non- configuration data (e.g, transaction data) to /from a Infor Lawson Process 74 common data interchange format (e.g. ASCII, XML, CSV, etc,). H Y Automation, Business Intelligence and Smart Office Availabillty Pr�nn� Y - Yes I R - Reporting Tool I T - Third Party H- High I M - Medium I L - Law 237 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical >a M - ( ' Pnprni and Tarkr.ir,l ixepiace tnis text with the primary p r od uct Objective: To ensure that the application oper consistently and to the technical standards of the entities. Number bp ol cstion t' quirerrreitts Y Ii4 d k "dp F ; d y �� 7.y Ability to import/ export configuration data to /from a common data interchange Infor Lawson Process 75 format (e.g, ASCII, XML, CSV, etc.). H Y Automation, Business Intelligence and Smart Office 76 Ability for all data import functions in the system to observe all pre -set data Infor Lawson Process validation rules to enforce data / database integrity. H Y Automation, Business Intelligence and Smart Office 77 Ability to support web services as a means of real -time data exchange with other Infor Lawson Process external applications. H Y Automation, Business Intelligence g ence and Smart Office Infor Lawson Process 78 Ability to provide a fully documented interface forweb services integration. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 79 Ability to import data into master files (commodity codes, Zip, etc.). H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 80 Ability to provide utilities to assist in data conversion. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 81 Ability to apply security restrictions to all imports performed by a user. H Y Automation, Business Intelligence and Smart Office Ability to integrate with documents / images stored in Electronic Document Infor Lawson Process 82 Management System (EDMS) which the City may consider in the future. Please H Y Automation, Business Intelligence indicate in Comments section which EDMS systems that the ERP integrates with, and Smart Office 83 System Installation Ability to optionally provide capabilities for system to be deployed with an Infor Lawson Process 84 "agentless client" {i.e. thin client / no software on the desktop }. H Y Automation, Business Intelligence Workspace and Smart Office 85 Ability to utilize mobile devices /solutions for security - restricted viewing information and data entry. H Y N/A 8fi Ability to retain user preferences when installing new releases of the vendor's Infor Lawson Process software. H Y Automation, Business Intelligence and Smart Office Ability to provide a configuration management solution to allow for easy 87 management of moving data and programs between the various environments Inf Lawson Process (e.g. Production, Test, Training), and integrate with MSSCCM and Active Directory H Y Automation, Business Intelligence Push, and Smart Office 88 Ability to optionally push out, and rollback, system updates to all clients, from a Infor Lawson Process centralized location. H Y Automation, Business intelligence g ence and Smart Office Ava -� ability Pry ty Y - Yes I R - Reporting Tooi I T - Third Party H - High I M - Medium I L- Low 238 of 247 M - Modification I F - Futvre I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical 4-Z.1 - 6eneral' and Technical Objective: To ensure that the application operates consistently and to the technical standards of the entities. 89 System Operations and Administration Replace this text with the primary product name(s) which satisfy requirement$. 90 Ability to supply various utilities to facilitate file maintenance, data manipulation, Infor Lawson Process and backup /recovery. H Y Automation, Business Intelligence g and Smart Office 91 Ability for stem to include the a tY Y appropriate administrative and programming Infor Lawson Process toolset s to configure, modify and customize the software applications. H Y Automation, Business Intelligence and Smart Office Ability for the software vendor(s) to have the facilities to diagnose and maintain Infor Lawson Process 92 the application software and database remotely. H Y Automation, Business Intelligence and Smart Office Ability for the vendor to provide ongoing software maintenance and new Infor Lawson Process 93 software releases periodically to meet all State and Federal requirements at no H Y Automation, Business Intelligence Infor Lawson meets all Federal additional charge. and Smart Office requirements. Ability to remain on -line and inquire into multiple applications for extended Infor Lawson Process 94 periods of time. H y Automation, Business Intelligence and Smart Office Infor Lawson Process 95 Ability to scroll forward and back during inquiry. H Y Automation, Business Intelligence and Smart Office 96 Data Management. Infor Lawson Process 97 System provides detailed metadata for all database tables and fields. H Y Automation, Business Intelligence and Smart Office Ability for all informational data elements tracked to be maintained in a ODBC- Infor Lawson Process 98 compliant integrated database to allow efficient data sharing, customized report H Y Automation, Business Intelligence writing, and automated posting. and Smart Office Ability for system to interact with the relational database and offer robust Infor Lawson Process 99 querying and online analysis tools that do not require programming knowledge, H Y Automation, Business Intelligence allowing users to pick and choose fields, link tables, and establish criteria. and Smart Office Ability to log all on -line input and provide the ability to recover the data files to Infor Lawson Process 100 the point of the last transaction in the event of a programming or system failure. H Y Automation, Business Intelligence This process should minimize user involvement. and Smart Office 101 Ability to access tables from other systems using both SQL and non;-SQL data Infor Lawson Process sources. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 102 Ability to support referential integrity through the use of data definitions. H Y Automation, Business Intelligence and Smart Office 103 Ability to create database integrity constraints that match the business rules Infor Lawson Process enforced by the system through the modules' code. H y Automation, Business Intelligence and Smart Office Pn� Availability H - High I M - Medium L - Low Z39 of 247 Y - Yes R - Reporting Tool T - Third Party M - Modification I F - Future i N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical r General and Technical Re p l ace .. objective: To ensure that the application operates consistently and to the technical standards of the entities. Number Apple, on 1 0e4tiirem Ability for the database to allow for data access in a seamless manner even Infor Lawson Process 104 H Y Automation, Business Intelligence though the data may physically reside on another server. and Smart Office 105 Ability to support point-in-time backup and restores of complete system as well Infor Lawson Process as individual modules. H Y Automation, Business Intelligence g ence and Smart Office 106 Ability to support Business Continuity Planning (BCP) /Disaster Recovery Planning Infor Lawson Process (DRP ). H y Automation, Business Intelligence and Smart Office 107 User Interface Ability for system to ensure that all features and functions within the application 108 will be available and operate identically regardless of the user interface that is H y Infor Lawson Smart Office used (i.e., web -based or client - based). Ability to ensure that the software complies with accessibility standards. To comply with the Americans with Disabilities Act (ADA), information technology 109 must be accessible to people with disabilities. And the information technology's accessibility level must comply with accessibility standards setforth in Section H N N/A 508 of the Rehabilitation Act, Section 508 requiresthat Federal agencies' electronic and information technology is accessible to people with disabilities. Ability to ensure that the software applications provide functionality for or are compatible with third parry industry standard (Lunar, Supernova, Zoom Text, 110 Magic) screen magnification products to enlarge the print on the computer H Y Infor Lawson Smart Office The Infor Lawson Smart Office has screen screen and configure print size, contrast and color selection for blind users. magnification and high contrast color Please note third party product compatibility in Comment field. option built in Ability for the software applications to provide functionality for or are compatible with third party industry standard (Hal, JAWS for Windows, Windows 111 Eyes, etc.) screen reading software (used to operate a speech synthesizer, which M Y N/A Many customers utilize JAWS voices the contents of a computer screen) for blind users. Please note third party product compatibility in Comment field. 112 Ability for system to provide a Web -based interface that uses "point and click" device functionality to choose between pull down menus and options. H Y Infor Lawson Smart Office 113 Ability for system to ensure a consistent use of command keys and screen layouts across the application, in both the web and the thin client environments. H Y Infor Lawson Smart Office 114 Ability for system to allow multiple screens to be open simultaneously within the same session, without licensing constraints. H Y Infor Lawson Smart Office 115 Ability to allow any screen to be modified to use organization specific terminology. H y Infor Lawson Smart Office Ability to allow unused data elements to be removed, hidden or modified to 116 conform to existing practices without compromising the ability to perform H Y Infor Lawson Smart Office system updates that will result in these changes being lost. Availability Priority Availability - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 240 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, Tx - Enterprise Resource Planning System General and Technical , 1.Z11: - General and Technical Replace this text Objective: To ensure that the application operates consistently and to the technical standards of the entities. with the primary product I ll Ability to create a 'skin' of the application, witfi T figurations and layouts, to be rolled out across the entities (by department, etc.) M Y Infor Lawson Smart Office 118 Ability to modify pull down menus and pick lists. H Y Dropdowns are populated with the specific N/A information the City populates them with 119 Data Entry & Transaction Processing when defining field -level data 120 Ability to control entry of data to ensure user enters data into all required fields Infor Lawson Process on the screen. H Y Automation, Business Intelligence and Smart Office 121 Ability to have data entry fields automatically default to a specific value (e.g., Infor Lawson Process date fields should default to current date). H Y Automation, Business Intelligence and Smart Office 122 IMIlitylo perform batch data entry of transactions with batch totals. H Y Infor Lawson MSFTAdd Ins Ability for system to provide data entry transaction templates (i.e. journal Infor Lawson Process 123 entries, requisitions, etc.), where the entities can define all of the fields that H Y Automation, Business Intelligence should default. and Smart Office 124 Ability for system architecture to support distributed data entry by authorized Infor Lawson Process users, each with their awn configuration preferences. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 125 Ability to configure tabbing order on all data entry screens, per user. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 126 Ability to "auto fill" field level information (i.e. — vendor name, account name). H Y Automation, Business intelligence and Smart Office 127 Ability for back -ups or other transactions in one module to not block, delay, or Infor Lawson Process otherwise interfere with transactions in other modules. M Y Automation, Business Intelligence and Smart Office Ability for the system, excluding complete system backup activities or upgrades, The Infor Lawson system is designed to be a 128 to be available 24 hours a day. H Y N/A 24 hour, 7 days a week system but there will be a need to schedule periodic scheduled off -line maintenance 129 System provides record locking functionality which only allow viewing and query Typically users would never know they are access to system records by users while a user is making edits to the record. H Y N/A looking at a record be written to and Ability for system to provide free farm comments fields for all transactions — therefore there is no user impact 130 prior to posting and after the fact (multiple un- editable comments with user H Y N/A Comments are editable stamping and date stamping). 131 System provides predictive auto - suggest functionality in all text entry fields. M N N/A 132 Ability to sort and filter retrieved data by different fields. H Y N/A 133 Ability to customize number of records retrieved /d[splayed during searches. H Y N/A 134 central Document / Transaction Workflow Engine Priority Availability H _ High M - Medium L -Low 247 of 247 Y - Yes I R - Reporting Tool I T - Third Party M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical 42 1 - General and Te chnical Replace this text the Objective 1 with primary pr To ensure that the application operates consistently and to the technical standards of the entities. lYumger App(Icdtiorr RequlremiY 6 _ ; "' "` l . , s �. Ability to provide workflow functionality, automating business processes within the system that can be controlled and managed by a trained end -user. This 135 workflow includes routing based on roles defined in the system and assigned to H Y Infor Lawson Process Automation each user and rules determining how a process is handled and works consistently across all module areas and user interfaces within the application. 136 Ability to provide workflow functionality that allows users to iookup a transaction and see the status in an approval tree. H Y Infor Lawson Process Automation 137 Ability to provide workflow functionality that is role based such that departments can perform approvals without requiring a specific individual. I H Y Infor Lawson Process Automation Ability to provide tickler/ reminder functionality throughout the system that 138 could be set to trigger based on certain events (e.g,, more than 2 weeks have passed and you are responsible for completing this step, contract is going to H y Infor tawsan Process Automation expire soon, etc,). 139 Ability to trigger a standard email within the City's e-mail software (Outlook) for notifications through the workflow features. H Y Infor Lawson Process Automation 140 Ability to provide the same workflow rules and engine regardless of the user interface that is used (i.e., web -based or client -based interface). H Y Infor Lawson Process Automation Ability to provide workflow functionality that allows a user to enter in an 141 unlimited amount of text indicating the reason for the rejection and allows for H Y Infor Lawson Process Automation complete viewing of this text by the user receiving the rejection notice. Ability to provide workflow functionality that allows user to forward workflow 142 items for a user - designated period of time to another user who will act as a surrogate in being able to review, approve and reject all workflow items in the H Y Infor Lawson Process Automation first user's absence. 143 Ability to provide workflow functionality that allows for items to be put Into workflow with a combination of parallel or sequential approvals. H Y Infor Lawson Process Automation Ability to provide workflow functionality such that in a parallel approval the following options are possible: * All users must approve an item before moving to the next step 144 * One user must approve an item before moving to the next step H Y Infor Lawson Process Automation * Rejection by only one of the users will push the workflow back to the previous step * Ability to restart a workflow L 1 45 Ability to provide workflow functionality that allows for reporting on how long each step in a workflow is taking to perform. H Y Infor Lawson Process Automation Prg ority Availability Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 242 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christ[, TX - Enterprise Resource Planning System Genera! and Technical Replace 4.Z4, - General and Technical . requirements. Objective: To ensure that the application operates consistently and to the technical standards of the entities. Ability to provide M workflow functionality, allowing for comments, with the following options when reviewing an item: * Approve 146 * Forward H Y Infor Lawson Process Automation * Hold * Reject /deny * Restart Ability to provide workflow functionality that allows for notification of the results of a workflow step to be sent to user via email or be viewable internally within 147 . a the application. The type of notification (email or internal to application) can be H Y Infor Lawson Process Automation customizable for each individual user. Ability to provide workflow functionality that allows for users receiving workflow updates via email to click on a link provided within the email that takes the user 148 to the appropriate area within the application to perform the next steps on that H Y Infor Lawson Process Automation workflow. 149 JAddress Management Ability to support a standard naming convention including segments for all Infor Lawson Process 150 addresses within the system. H Y Automation Business Intelligence � g and Smart Office Infor Lawson Process 151 Ability to maintain separate components for an address record including: Automation, Business Intelligence and Smart Office Infor Lawson Process 152 Parcel ID L Y Automation, Business Intelligence and Smart Office Infor Lawson Process 153 House number L Y Automation, Business Intelligence and Smart Office Infor Lawson Process 154 Direction L Y Automation, Business Intelligence and Smart Office Infor Lawson Process 155 Street name (3 lines) H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 156 Street suffix L Y Automation, Business Intelligence and Smart Office Infor Lawson Process 157 Unit L Y Automation, Business intelligence and Smart Office it Availabilit H - H y y Y - Yes I R - Re porting Tool I T - Third Party H High I M - Medium L -Low 243 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical jective: To ensure that the a operates consistently and to the technical standards of the entities. Number Application Regina m„ ent ;z Infor Lawson Process 158 Cary H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 159 County H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 160 State H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 161 Zip code + 4 H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 162 Ability to support multiple addresses for a single customer. H Y Automation, Business Intelligence and Smart Office Infor Lawson Process 163 Ability for addresses to support the USPS standard. M Y Automation, Business Intelligence and Smart Office Standard system functionality provides ability to import master City/ State / ZIP Infor Lawson Process 164 file from a 3rd party (e.g., US Post Office) and validate addresses in the system M Y Automation, Business Intelligence against it. Also defaults City and State, if ZIP is entered. and Smart Office 165 Management Dashboard 166 Ability to provide system data in "management dashboard" views. H y Infor Lawson Business Ability for users to be able to individually configure their "management Intelligence 167 dashboard" views. H Y Infor Lawson Business Ability for users to drill down from "management dashboard" reports to the Intelligence 168 H Y Infor Lawson Business source transactions. Intelligence 169 Ability to display data from data sources external tothe ERP which contain Infor Lawson Business common relational databases. H Y Intelligence 170 Dashboard provides the ability to format components using bar charts, dials, Infor Lawson Business gauges and graphing components. H Y Intelligence 171 Ability to establish Key Performance Indicators. H y Infor Lawson Business Ability to configure dashboard components and publish for other dashboard Intelligence 172 H Y Infor Lawson Business users to subscribe to, Intelligence 173 Ability to personalize dashboard components per ERP user by configuring input Infor Lawson Business parameters. H Y Intelligence 174 Ability for dashboard components to filter data based on user's department/ Infor Lawson Business division. Intelligence 175 Dashboard components recognize established system security framework. H y Infor Lawson Business Intelligence Priority Availability H Y - Yes I R - Reporting Tool I T - Third Party High I M - Medium I L -Low 244 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical Replace this text with the primary product name(s) which satisfy requ Objective: To ensure that the application operates consistently and to the technical standards of the entities. h Ability to configure dashboard components to visualize trends over time, 276 including comparative activity (e. p y Infor Lawson Business g. past x months, past x ears this month H Y Compared to same month fast year, etc.) Intelligence 177 Reporting and Printing 17 8 Ability for system to provide a reporting environment that satisfies a number of Infor Lawson Business different users' needs and levels of reporting sophistication. H y Intelligence 179 Ability for system to have an integrated report writer with the following features: Infor Lawson Business Intelligence 180 Report Writer capability with file organization structure consistent between Infor Lawson Business all application modules. H Y Intelligence 181 Integration with all other application modules on the same processor for Infor Lawson Business custom report creation. H y Intelligence . 182 Flexible report formatting capabilities. H Y fnfor Lawson Business Intelligence 183 Mailing list and label generation capability. M I y Infor Lawson Business intelligence 184 Ability to retrieve information from multiple tables / files. H Y Infor Lawson Business Intelligence 185 Ability to specify desired subtotal breaks and totaling fields. H y Infor Lawson Business Intelligence 186 Ability to obtain reports in different sort sequences. H y Infor Lawson Business Intelligence 187 Ability to calculate percentages. H y Infor Lawson Business Intelligence 188 Ability to calculate averages. H Y Infor Lawson Business Intelligence 189 Ability to perform arithmetic calculations. H Y Infor Lawson Business Intelligence 190 Ability to make minor alterations to previously defined reports. H y Infor Lawson Business Intelligence 191 Ability to prepare / print reports from any accounting period and across Infor Lawson Business periods. H Y Intelligence 192 Ability to set up menus of created reports for easy access and printing. H y Infor Lawson Business Intelligence 193 Option available to send report to the screen, a printer, or to a file. H y Infor Lawson Business Intelligence 194 Ability to select any account or range of accounts in the chart of accounts for Infor Lawson Business inclusion in reports or exclusion. H Y Intelligence 195 "Wildcard" and /or "Keyword" capability to allow easy accessing of a range of Infor Lawson Business values when creating reports. H Y Intelligence 196 Ability to quickly access a range or set of accounts for report creation by Infor Lawson Business specifying a fund, utility and /or account type. I H y Intelligence Availability Pnonty Y - Yes I R - Reporting Tool I T- Third Party H - High[ M - Medium I L -Low 245 of 247 M - Modi €ication I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical '4.20 - General and Techniral eilieplace this text witn the primary product nari which satisfy requirements, Objective: To ensure that the application operates consistently and to the technical standards of the entities. Number Applitation Requ(rem s� ��? ��'"f.. � " 197 Sequentially numbered pages on reports. H y Infor Lawson Business Intelligence 198 Shows current date and reports "as of" date. H y Infor Lawson Business Intelligence 199 Data fields include commas, decimal points, dollar signs, +/- signs, etc. and Infor Lawson Business are right or left justified as appropriate. H y Intelligence 200 Ability to select any department (or cost center) or ranges} of departments Infor Lawson Business All selection criteria is based on user (or Lost centers) for inclusion or exclusion in /from reports. H y Intelligence security profile and defined access to Ability to "drill down" allowing a user to begin with a summary level screen / specific data 201 online report and inquire on progressively more detailed (i,e., source) H Y Infor Lawson Business transactions. intelligence 202 Ability to provide a simple, easy drill down / drill around — with minimal Infor Lawson Business keystrokes. H Y Intelligence 203 Ability to output electronically to all governmental entities as required by law, H y Infor Lawson Business Intelligence 204 Ability for reports to be scheduled to run (e.g., to PDF). H y Infor Lawson Business Intelligence 205 Ability to export all reports into properly formatted excel. H y Infor Lawson Business Intelligence 206 Ability to execute reports with an "as of date. H y Infor Lawson Business Intelligence 207 Ability to allow end users to directly print reports and inquiry screens to printer, Infor Lawson Business without cumbersome use of a "print queue ". H Y Intelligence 208 Ability to allow search criteria on reports to be not -exact matches, partials, or Infor Lawson Business similar, H y Intelligence 209 Ability to automatically route reports via a workflow. H y Infor Lawson Business Intelligence 220 Ability to print from the ERP screens. H y Infor Lawson Business Intelligence 211 Ability to provide system -wide search functionality for keyword search, across all Infor Lawson Business master and transaction records, to assist with fulfilling open records requests. H Y Intelligence 212 Ability for system to allow users to perform inquiries and searches by any field Infor Lawson Business available for data entry. H y Intelligence 213 Ability to reprint reports, checks, or bills with restart capability when reports, Infor Lawson Business checks, or bills being printed are interrupted. H y Intelligence 214 Ability to print all reports to laser printers (in either portrait or landscape format ). H Y Infor Lawson Business Intelligence 215 Ability for system to provide report formats that are developed to maximize data Infor Lawson Business available on a page while still being readable. H y Intelligence Availability Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 246 of 247 M - Modification I F - Future I N - Not Available City of Corpus Christi, TX - Enterprise Resource Planning System General and Technical product ' CUMILdl Replace this text with the primary requ Objective: To ensure that the application operates consistently and to the technical standards of the entities. n(umt�er ",,i tlbYr€ e Ability to print Accounts Payable and Payroll checks to laser printers with 216 g g ( securi measures signatures, MICR coding, a three -fold checks with appropriate ty H Y Infor Lawson Business in Intelligence 217 Ability to allow formatted output to be matched to printer device characteristics Infor Lawson Business without intervention by the user. H Y Intelligence 218 Ability to provide utilities for the user to choose delivery of a print job to an Infor Lawson Business appropriate printer. H Y Intelligence 219 Ability for a user to specify which printer will print a specific report. H Y Infor Lawson Business Intelligence 220 Ability to print screen contents (format and data) of each display. H Y Infor Lawson Business Intelligence 221 Ability to print inquiry and data entry screens directly to a printer from the data Infor Lawson Business entry or inquiry screen. H Y Intelligence Avail, abiilt Priority Y - Yes I R - Reporting Tool I T - Third Party H - High I M - Medium I L - Low 247 of 247 M - Modification I F - Future I N - Not Available MASTER CONTRACT BETWEEN CITY OF CORPUS CHRISTI AND INFOR (US) INC. This Master Contract is made between the City of Corpus Christi (the "City ") and Infor (US), Inc. ( "Infor "). In its Request for Proposal ( "RFP ") as amended, the City sought to procure a complete Enterprise Resource Planning System, as more fully set forth herein. For the consideration specified in the Master Contract, the City and Infor agree as follows: 1- Definitions " Affiliate " means any entity, directly or indirectly, controlling, controlled by, or under common control with, Infor. "Business Day means a day that City Hall offices are open to the public for City business. "Com onent System" means any one of the computer software programs which is identified in the applicable Order Form as a Component System. "Component Systems" refers, collectively, to every Component System listed in the applicable Order Form between the parties. " Confidential Information means the Documentation, the Component Systems, all software provided with the Component Systems and all algorithms, methods, techniques, code (Source Code and Object Code) and processes revealed or utilized therein and any other non - public information of an Affiliate or a party to this Master Contract that is identified as confidential and/or proprietary. Confidential Information does not include information that: (i) is or becomes known to the public without fault or breach of the Recipient; (ii) the Discloser regularly discloses to third parties without restriction on disclosure; (iii) the Recipient obtains from a third party without restriction on disclosure and without breach of a non- disclosure obligation; (iv) is independently developed by the Recipient without access to Confidential Information; or (v) is required to be disclosed under the Texas Public Information Act after receiving an opinion from the Attorney General of the State of Texas that such Confidential Information is not exempt from disclosure. "CPI" means CPI -U, which is the consumer price index for urban areas. " Discloser " means the party providing Confidential Information hereunder. Final 6 " Documentation " means the then - current Infor - provided operating and technical documentation relating to the features, functions and operation of a Component System. "Documented Defect" means a material deviation between the then - current, general release version of the Component System and its Documentation, for which Documented Defect Licensee has given Infor enough information for Infor to replicate the deviation on a computer which is both substantially similar to the Equipment and is under Infor's control. "Effective Date means the date the Master Contract is executed by City Manager or designee. "Equipment" means the hardware and/or systems software configuration (e.g., the computer, computer platform, operating systems and/or data base management system) specified in the Order Form, or, in the absence of any such specification in the Order Form, the hardware and /or systems software configuration on which Infor generally supports use of the Component System. "Hosting Services" means the hosting services described in the Hosting Services Agreement and applicable Order Form or Work Order. " Intellectual Property Rights means any and all rights in patents, patent applications, copyrights, copyright registrations, trade secrets, trademarks and service marks (including, where applicable, all derivative works of the foregoing). "Licensee Employees" means (i) Licensee's employees with a need to know; and (ii) third party consultants engaged by Licensee who have a need to know, who have been pre - approved in writing by Infor, and who, prior to obtaining access to the Component Systems, have executed an Infor- approved non - disclosure agreement and paid any applicable fees. " Order Form means each order form or similar ordering document (including all Software Supplements) between the parties incorporating the terms of this Master Contract, License Agreement and/or the Support Agreement that sets forth the Component Systems, associated fees and User Restrictions, among other terms. " Order Form Date means the date identified on the applicable Order Form as the Order Form Date. " Recipient " means the party receiving Confidential Information hereunder. Final 3 " Residual Knowledge shall mean ideas, concepts, know -how or techniques related to the Discloser's technology and Confidential Information that are retained in the unaided memories of the Recipient who had rightful access to Confidential Information. "Services" means the services described in the Software Services Agreement and applicable Work Order(s). "Subscription Services" means the subscription services described in the Subscription License and Service Agreement and its applicable Order Form. "Support" means the support services described in the Software Support Agreement. "Work Order" has the meaning ascribed to such term in Section 2(a) of the Software Services Agreement. 2. Enterprise Resource Planning ( "ERP ") System For purposes of this Master Contract, the term "ERP System" shall mean software licenses to the Component Systems, Support, Hosting Services, Services, and Subscription Services. Infor will provide the ERP System in accordance with the Contract Documents which are defined below. As detailed in the Order Forms and Work Orders which are attached as Exhibits, Infor will provide the City with Infor proprietary software licenses to the Component Systems; Services, training services, Hosting Services; Subscription Services and ongoing Support for the Component Systems and, as applicable, third party software products which are licensed to City as outlined in the attached Exhibits. The City will be licensing some additional third party software products as part of the project. Certain implementation services for some of these products are included in this Master Contract as set forth in the Statement of Work, attached to the Master Contract as Exhibit 10. During the term of the Statement of Work, Infor will act as the point of contact for the implementation services for such third party software products as are set forth therein. Licensee Employees may access the licensed software in accordance with the Software License Agreement. There will be no additional software license cost to process at another site in the event of a disaster that shuts down the City's primary location or for testing at the disaster recovery site. 3. Contract Document Hierarch The Parties agree that where there is a conflict between terms of this Master Contract, and information presented in the referenced documents, this Master Contract shall take precedence. Final 4 This Master Contract, and the other exhibits referenced below shall constitute the contract documents ( "Contract Documents "). Any inconsistencies will be resolved by the following documents in the priority listed in Section 44 below. 4. City's Contract Administrator The City's Director of Municipal Information Systems ( "MIS Director ") is designated as the Contract Administrator responsible for all phases of performance and operations under the Master Contract, including authorizations for payment. All notices or communications regarding the Master Contract shall be directed to the Contract Administrator. 5. Total Payments for ERP System The total of payments to be made by the City to Infor under the Master Contract is detailed in Exhibit 1. The City is responsible for paying all taxes (except for taxes based on Infor's net income or capital stock) relating to the Contract Documents and any licenses, Support, Services, Hosting Services or Subscription Services purchased herein. Applicable tax amounts (if any) are not included in the fees set forth herein. In each instance, Infor will invoice the City for applicable tax amounts and such invoices are due upon the City's receipt thereof. As of the Effective Date of this Master Contract, Infor acknowledges that the City is a tax exempt entity. The City will provide proof of such tax exemption certificate to Infor. 6. Payment Amounts and Schedule The City agrees to pay Infor for the licenses and Support, Hosting Services, Subscription Services and other Services provided under the Master Contract in accordance with Exhibits 1 -10. Unless otherwise specified in another Contract Document or Exhibit, all payments are due net 30 from the invoice date. 7. Fiscal Year All parties recognize that the continuation of any contract after the close of any fiscal year of the City, which fiscal year currently ends on July 31 annually, is subject to appropriations and budget approval providing for such contract item as an expenditure in that budget. The City does not represent that the budget item will be actually adopted, since that determination is within the sole discretion of the City at the time of adoption of each budget. These Contract Documents shall terminate at such time, if any, that the City fails to appropriate sufficient sums in the budget year for which payment is due. The City will immediately notify Infor when it becomes aware that funding may not be appropriated. The City will use its best efforts to provide Infor with Final y at least 30 days prior written notice of a failure to appropriate sufficient sums to cover the amounts included in this Master Contract. Upon Infor's receipt of any such notice, Infor will promptly begin winding down services being provided under the Contract Documents and will have no obligation to perform services or any liability under the Contract Documents after the end of such fiscal year for which sufficient funds have been appropriated. Infor and will provide the City with a final invoice for all licenses to the Component Systems and for all Support, Services, Hosting Services and Subscription Services rendered and costs incurred under the Contract Document through the end of such fiscal year, which will include any holdback, unpaid milestones, or other similar unpaid costs for services rendered. The City will promptly pay such final invoice after receipt. Termination of the Contract Documents under this section will not excuse the City from paying Infor for any remaining license fees or service fees for any type of service rendered or software delivered prior to the termination date. Further, the City covenants and agrees that at all times during the term of this Master Contract, it will exert all reasonable, good faith efforts, and do all things lawfully necessary and proper, to obtain sufficient funding from which payments hereunder may be made. The City's decision as to whether sufficient appropriations and authorizations are available shall be accepted by Infor as final. As of the Effective Date, the City has appropriated sufficient funds for the payment of all fees that are due or will become due during its current fiscal year. 8. Performance Timetable Infor shall use commercially reasonable efforts to begin performing its obligations under the Contract Documents immediately upon receipt of written direction to proceed by the MIS Director. Infor shall perform all of its obligations under the Contract Documents in accordance with the Statement of Work negotiated and approved by the MIS Director, which is attached as Exhibit 10 to the Contract Documents. It is the intent of both parties that the ERP System will be in productive use in accordance with the timelines set forth in the Statement of Work. 9. Final Acceptance Testing Final Acceptance Testing will be as provided for in the Statement of Work. 10. Source Code Escrow. "Source Code" means computer programs written in higher -level programming languages and readable by humans. Infor shall place Source Code for the Infor -owned Component Systems and any update(s) provided by Infor as part of Support in escrow with an independent third -party in accordance with the attached Escrow Agreement. Final M 11. Warranties Title Warranty Infor warrants that (1) it has all right, title and interest in the Component Systems and Subscription Software, or has the authority by license, sufficient to grant Licensee the License and fulfill Infor's obligations under the Agreement, and (2) the unmodified Component Systems and Subscription Software, will not infringe any United States Intellectual Property Right of any third -party (collectively, the "Title Warranty "). Licensee's exclusive remedies for the breach of the Title Warranty are set forth in Section 12 below. Functionality Warranty Infor warrants that each Component System licensed to Licensee will operate without a Documented Defect, and in material accordance with the Functionality Requirements, for a period of 48 months from the Effective Date. As used herein, the "Functionality Requirements" means those application requirements that are designated in the "Availability" field as "Y ", as further qualified by the "Comments" field, all as specified in the spreadsheet captioned "Corpus Christi Functionality Requirements 3- 15 -13, attached hereto as Exhibit 11. If Licensee notifies Infor within the warranty period of a breach of the foregoing warranty, then Infor will use commercially reasonable efforts to bring the applicable Component System into material compliance with the applicable Functionality Requirement within a reasonable period of time. If, despite its reasonable efforts, Infor is unable to cure a breach of the foregoing warranty, then subject to the limitations set forth in Section 13 of this Master Contract, Licensee may pursue its remedy at law to recover direct damages resulting from the breach. Professional Services Warranty Infor warrants at all times to maintain an adequate staff of experienced and qualified employees for efficient performance under the Contract Documents. Infor agrees that, at all times, the employees of Infor furnishing or performing any Services shall do so in a proper, workmanlike, and dignified manner. Disclaimer of Warranty. The limited warranties contained herein and in Exhibits 3 through 6 and 9 are made to Licensee exclusively and are in lieu of all other warranties. INFOR MAKES NO OTHER WARRANTIES WHATSOEVER, EXPRESS OR IMPLIED, WITH REGARD TO THE COMPONENT SYSTEMS, IN WHOLE OR IN PART, OR ANY OTHER MATTER UNDER THE CONTRACT DOCUMENTS. EXCEPT AS EXPRESSLY SET FORTH ABOVE, INFOR EXPLICITLY DISCLAIMS ALL WARRANTIES OF NON - INFRINGEMENT, MERCHANTABILITY AND OF FITNESS Final 7 FOR A PARTICULAR PURPOSE. EXCEPT AS EXPRESSLY SET FORTH ABOVE, INFOR DOES NOT WARRANT THAT THE COMPONENT SYSTEMS OR ANY SERVICES, IN WHOLE OR IN PART, WILL BE ERROR FREE, WILL OPERATE WITHOUT INTERRUPTION, WILL BE COMPATIBLE WITH ANY HARDWARE OR SYSTEMS SOFTWARE CONFIGURATION OTHER THAN THE EQUIPMENT, OR WILL MEET LICENSEE'S REQUIREMENTS. FAILURE OF ESSENTIAL PURPOSE. THE PARTIES HAVE AGREED THAT THE LIMITATIONS SPECIFIED HEREIN AND IN THE LIMITATION OF LIABILITY WILL SURVIVE AND APPLY EVEN IF ANY LIMITED REMEDY SPECIFIED IN THESE CONTRACT DOCUMENTS IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE, AND REGARDLESS OF WHETHER LICENSEE HAS ACCEPTED ANY COMPONENT SYSTEMS, SUBSCRIPTION LICENSE OR ANY TYPE OF SERVICE UNDER THESE CONTRACT DOCUMENTS. 12. Infringement Indemnification Infor will defend, indemnify and hold Licensee harmless from and against any loss, cost and expense that Licensee incurs because of a third party claim that a Component System of the Subscription Software infringes any United States Intellectual Property Right of others. Infor's obligations under this indemnification are expressly conditioned on the following: (i) Licensee must promptly notify Infor of any such claim; (ii) Licensee must in writing grant Infor sole control of the defense of any such claim and of all negotiations for its settlement or compromise (if Licensee chooses to represent its own interests in any such action, Licensee may do so at its own expense, but such representation must not prejudice Infor's right to control the defense of the claim and negotiate its settlement or compromise); (iii) Licensee must cooperate with Infor to facilitate the settlement or defense of the claim. Infor will not have any liability hereunder to the extent the claim arises from (a) any modification of the Component System or Subscription Software; or (b) the use or combination of the Component System or Subscription Software with any computer, computer platform, operating system and /or data base management system other than the Equipment. If any Component System or Subscription Software is, or in Infor's opinion is likely to become, the subject of a copyright infringement claim, then Infor, to the extent commercially reasonable and technically feasible, and at its sole option and expense, will either: (A) obtain for Licensee the right to continue using the Component System or Subscription Software under the terms of this Master Contract; or (B) replace the Component System or Subscription Software with products that are substantially equivalent in function, or modify the Component System or Subscription Software so that it becomes non - infringing and substantially equivalent in function. In the event that it is not commercially reasonable and technically feasible to perform either (A) or (B), then Infor may elect to (C) refund to Licensee (1) the unused portion of the Subscription Services fee, if any, Final paid to Infor for the Subscription Software giving rise to the infringement claim and discontinue Licensee's use of such Subscription Software, and/or (2) the portion of the license fee paid to Infor for the Component System(s) giving rise to the infringement claim, less a charge for use by Licensee based on straight line depreciation assuming a useful life of five (5) years, provided that Licensee has returned or destroyed and discontinued its use of such Component System. Notwithstanding anything to the contrary herein, to the extent that a third party claim of Intellectual Property infringement concerns a Third Party Product that is subject to a more limited indemnification protection under a Third Party Agreement than specified herein, Infor's obligations hereunder will be further limited accordingly. THE FOREGOING SETS FORTH 1NFOR'S EXCLUSIVE OBLIGATION AND LIABILITY WITH RESPECT TO INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS. 13. Liability for Damages Ca EXCEPT FOR INFOR'S INDEMNIFICATIONS OBLIGATIONS UNDER Sections 12 AND 30, THE TOTAL LIABILITY OF INFOR, ITS AFFILIATES AND THIRD PARTY LICENSORS IN CONNECTION WITH THE MASTER CONTRACT (INCLUDING CONTRACT DOCUMENTS), THE COMPONENT SYSTEMS, THE LICENSE, SERVICES, HOSTING SERVICES, SUBSCRIPTION SERVICES, OR SUPPORT, OR ANY OTHER MATTER RELATING TO THE MASTER CONTRACT (WHATEVER THE BASIS FOR THE CAUSE OF ACTION) SHALL NOT EXCEED: A. 1.2 TIMES THE FEES PAID BY LICENSEE TO INFOR UNDER THE APPLICABLE ORDER FORM AND /OR WORK ORDER FORM GIVING RISE TO THE LIABILITY, IF LICENSEE NOTIFIES INFOR OF THE CLAIM IN WRITING (SPECIFYING THE BREACH) WITHIN 30 MONTHS AFTER THE EFFECTIVE DATE OF THE MASTER CONTRACT; OR B. FOR ALL OTHER CLAIMS FOR WHICH LICENSEE DID NOT PROVIDE INFOR NOTICE WITHIN 30 MONTHS AFTER THE EFFECTIVE DATE, (A) WITH RESPECT TO THE COMPONENT SYSTEMS, THE FEE THAT LICENSEE ACTUALLY PAID TO INFOR (OR, IF NO DISCRETE FEE IS IDENTIFIED IN THE APPLICABLE ORDER FORM, THE FEE REASONABLY ASCRIBED BY INFOR) FOR THE COMPONENT SYSTEM GIVING RISE TO THE LIABILITY UNDER THE APPLICABLE ORDER FORM; (B) WITH RESPECT TO THE SERVICES,THE FEE THAT LICENSEE ACTUALLY PAID TO INFOR FOR THE SERVICES GIVING RISE TO THE LIABILITY UNDER THE APPLICABLE WORK ORDER, AND /OR (C) WITH RESPECT TO SUPPORT, HOSTING SERVICES OR SUBSCRIPTION SERVICES, THE FEE THAT LICENSEE ACTUALLY PAID TO INFOR FOR SUPPORT, HOSTING SERVICES OR Final 0 SUBSCRIPTION SERVICES GIVING RISE TO THE LIABILITY FOR THE TWELVE -MONTH CONTRACT PERIOD IN WHICH SUCH LIABILITY FIRST AROSE (less any amounts recovered by Licensee under clause A of this Section 13);. IN NO EVENT SHALL INFOR, ITS AFFILIATES OR THIRD PARTIES BE LIABLE FOR ANY SPECIAL, PUNITIVE, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES, LOSS OF DATA (UNLESS CAUSED BY INFOR'S FAILURE TO BACKUP DATA IN ACCORDANCE WITH HOSTING ANNUAL SERVICES WORK ORDER, ATTACHED AS EXHIBIT 7) OR DAMAGES FOR LOST PROFITS, WHETHER BASED ON BREACH OF CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE, AND REGARDLESS OF WHETHER INFOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR WHETHER ANY REMEDY SET FORTH HEREIN FAILS OF ITS ESSENTIAL PURPOSE. 14. Support Commitment. Provided that Licensee remains current on Support, including the application of all Service Packs, Maintenance Releases, and Upgrades to new versions, then during the period commencing on the Order Form Date, and ending ten (10) years later (the "Support Commitment Term "), Infor has no right to terminate Support Services for convenience for the Infor owned and developed Component Systems specified in the Section I of the Order Form. License understands and agrees, however, that Infor's ability to provide support for the third party owned Component Systems during the Support Commitment Term is dependent upon the terms and conditions specified in the respective third party reseller agreements. 15. Title and Confidentiality Title and full rights to the Documentation and Component Systems licensed under the Contract Documents, including, without limitation, all intellectual property rights therein and thereto, and any copies City makes, remain with Infor. It is agreed the software is the proprietary, confidential, trade secret property of Infor, whether or not any portions thereof are or may be copyrighted, and City shall take all reasonable steps necessary to protect the confidential nature of the software, as City would take to protect its own confidential information. City further agrees that City shall not make any disclosure of any or all such software (including methods or concepts utilized therein) or Documentation to anyone, except to Licensee Employees whom such disclosure is necessary to the use for which rights are granted hereunder. City shall appropriately notify all such Licensee Employees to whom any such disclosure is made that such disclosure is made in confidence and shall be kept in confidence by them. Final 10 Except as otherwise permitted under these Contract Documents, the Recipient will not disclose to any third party, or make any use of the Discloser's Confidential Information. The Recipient will use at least the same standard of care to maintain the confidentiality of the Discloser's Confidential Information that it uses to maintain the confidentiality of its own Confidential Information, but in no event less than reasonable care. If the Recipient is required by judicial or administrative process to disclose the Confidential Information provided by the Discloser, then the Recipient shall promptly notify the Discloser in order to enable the Discloser a reasonable time to oppose such process. The Recipient will not oppose any action by the Discloser to seek a protective order or other remedy. If, failing the obtaining of a protective order or other remedy by the Discloser, such disclosure is required, the Recipient shall use its best effort to obtain reliable assurances that the disclosure will be afforded confidential treatment. Infor acknowledges that Licensee is subject to the Texas Public Information Act (the "Act "). Should Licensee receive a request for disclosure of Confidential Information pursuant to the Act, Licensee will promptly provide Infor notice of such request so that Infor may avail itself of any opportunities to establish reasons why the information should be withheld prior to disclosing such Confidential Information. The burden of establishing the applicability of exceptions to the disclosure of Confidential Information under the Act resides with Infor. Should Infor be unable to establish a valid exception from disclosure or exclusion from the Act, then Licensee may release the information, solely to the extent necessary, to comply with the Act. Except in connection with the Component Systems and any software programs provided with the Component Systems, the non - disclosure and non -use obligations of these Contract Documents will remain in full force with respect to each item of Confidential Information for a period of ten (10) years after Recipient's receipt of that item. However, Licensee's obligations to maintain both the Component Systems and any software programs provided with the Component Systems, including all algorithms, methods, techniques, code and processes revealed therein, as confidential will survive in perpetuity. Notwithstanding the foregoing, this Section is not intended to prevent a Recipient from using Residual Knowledge, subject to any Intellectual Property Rights and Confidential Information of the Discloser. 16. Force Majeure Clause Except with respect to the payment of fees, neither party will be liable for delays in performing its obligations under the Contract Documents to the extent that the delay is caused by Force Majeure. "Force Majeure" means any circumstance beyond a Party's reasonable control, including, but not limited to, Acts of God, acts of war, terrorist acts, natural disasters, accident, labor disruption, act, omissions and defaults of third parties and official, Final 11 governmental and judicial action not the fault of the party failing or delaying in performance, or the threat of any of the foregoing. Either party shall have the right to cancel the Master Contract (including the Contract Documents), without penalty or liability, if Force Majeure suspends performance of scheduled tasks by one or more parties for a period of one hundred - twenty (120) or more days from the scheduled date of the task. 17. Effect of Regulation Should any local, state, or national regulatory authority having jurisdiction over the City enter a valid and enforceable order upon the City which has the effect of changing or superseding any term or condition of the Contract Documents, Infor will negotiate with the City in good faith any necessary changes that would be required to the Contract Documents in order to comply with such order. In the event this order results in depriving the City of a material part of its agreement with Infor, or would require a substantial increase in the total payments required under the Contract Documents, then the City shall have the right to terminate this Master Contract upon thirty (30) days written prior notice to Infor. Upon such termination, Infor and will provide the City with a final invoice for all licenses provided, services rendered and costs incurred under the Contract Document through the end of such period, which will include any holdback, unpaid milestones, or other similar unpaid costs for services rendered. The City will promptly pay such final invoice after receipt. Termination of the Master Contract under this section will not excuse the City from paying any remaining license, Support, Hosting Services, Subscription Services or other Services fees due to Infor for any type of service rendered or software delivered prior to the termination date. 18. Control of Sub - Contractor Project Team and Project Manager Designation Infor understands that the successful installation, testing, and operation of the ERP system that is the subject of this Master Contract shall be accomplished by a cooperative effort. To most effectively manage this process, Infor shall designate a single representative to act as an ex- officio member of the City's project management team and who shall have the authority to act on behalf of Infor on all matters pertaining to these Contract Documents. MIS Director shall have the right to approve all subcontractors, Account / Project Manager, and staff assigned to City by Infor. In the event that an employee of Infor is, in the opinion of the MIS Director, uncooperative, inept, incompetent, or otherwise unacceptable, Infor agrees to remove such person from the project. In the event that an employee of the City is, in the opinion of Infor, uncooperative, inept, incompetent, or otherwise unacceptable, the City agrees to remove such person from the project. In the event of such a removal, each Party shall use commercially reasonable efforts to Final 12 promptly fill this representative vacancy as described above. Infor agrees to be responsible for its representatives compliance with the terms of this Master Contract. Infor agrees that the Infor employees and subcontractors assigned to perform Services on Licensee's premises shall obey the rules and regulations that are communicated to them and shall comply with the reasonable directions of the Licensee. Regardless of whom Infor has designated as the representative, Infor legal entity remains the ultimate responsible party for performing its tasks and responsibilities presented in these Contract Documents. 19. Non - Performance Escalation Procedures In the event that the MIS Director believes that Infor is not performing in accordance with Contract Documents, then the City shall have the right to, in the sequence shown: (a) formally notify Infor of non - performance and provide Infor with a reasonable cure period as set forth in these Contract Documents, (b) request a joint meeting of Infor and City decision makers to attempt to resolve the non - performance, (c) enter into informal dispute resolution procedures, (d) commencing suit in a court of competent jurisdiction in Nueces County, Texas, (e) invoke the Termination clause herein. The City must exhaust each escalation procedure, in the order listed, prior to moving to the next available escalation procedure. 20. Annual Escalation Caps Annual escalation caps for annual renewal terms of support services, services, subscription license and services, and hosting services will be as set forth in the applicable Order Form or Work Order. Infor will use commercially reasonable efforts agrees to send an itemized invoice to the City at least 90 days before Support is up for renewal. 21. Programming Services City may during the implementation period or thereafter request modifications, interfaces, conversion, report writer, etc., services from Infor. To the extent such modifications are commercially reasonable and feasible, Infor agrees to provide a written Change Order describing the work to be performed and estimating the costs for City approval before any work is initiated by Infor. Infor will notify the City before exceeding the costs set forth in the mutually agreed to Change Orders. No costs in excess of the estimates will be paid by City unless approved in writing in advance of fee incurrence. In the event that the City does not provide such approval, then Infor may stop performing services under the applicable Change Order, without liability, upon exhaustion of the approved funding. Final 13 22. -No-Hire Clause During the period that Infor is providing any services pursuant to this Master Contract and for a period of one (1) year following the completion of any such services, neither Infor nor Licensee will offer to hire, hire, Solicit for employment or retention as an independent contractor, or in any way employ any Resource of the other party without the prior written consent of the other party. " Solicit " as used in this Section does not include general solicitations, such as advertisements in newspapers, trade publications or on the internet. " Resource " for purposes of this Section means: (a) employees of the non - hiring party who directly worked on the services project (the " Project "), and (b) former employees of the non - hiring party who directly worked on the Project and whose employment with that party ended less than six (6) months prior to the date of such offer to hire, hire, Solicitation, or employment. 23. Notice of Breach and Termination Except when a longer cure period is set forth elsewhere in the Contract Documents, in the event that either party shall fail to maintain or keep in force any of the terms and conditions of the Contract Documents, the aggrieved party may notify the other party in writing via certified mail of such failure and demand that the same be remedied within thirty (30) business days from receipt of written notice. Should the defaulting party fail to remedy the same within said period, the other party shall thereupon have the right to terminate the Contract Documents by giving the other party thirty (30) days' written notice. The Parties each reserve the right to pursue its legal remedies to terminate the Contract Documents and sue for damages in the event that the other Party materially breaches the any of the Contract Documents and fails to cure as set forth herein. Notwithstanding the foregoing, due to lack of funding, this Master Contract shall terminate at such time, if any, that the City fails to appropriate sufficient sums in the budget year for which the Master Contract applies to pay the amount due. The City's decision as to whether sufficient appropriations and authorizations are available shall be accepted by Infor as final. In addition, if at any time a voluntary petition in bankruptcy shall be filed against Infor and shall not be dismissed within thirty (30) days, or if Infor shall take advantage of any insolvency law, or if a receiver or trustee of Infor's property shall be appointed and such appointment shall not be vacated within thirty (30) days, the City shall have the right, in addition to any other rights of whatsoever nature that it may have at law or in equity, to terminate the contract by giving (30) days notice in writing of such termination. Upon termination of the Contract Documents by either party, Infor will discontinue the provision of all services and Licensee will promptly pay Infor for all licenses provided and services rendered through the effective date of such termination. Termination of the Contract Documents will not release either party from making payments which may be owing to the other party under the terms'of those Contract Documents. Final 14 Termination of the Contract Documents shall be without prejudice to the terminating party's other rights and remedies pursuant to the Contract Documents. 24. Survival of Obligations. All obligations relating to non -use and non- disclosure of Confidential Information, limitation of liability, and such other terms which by their nature survive termination, will survive termination of the Contract Documents. 25. Infor as Independent Contractor It is expressly agreed that Infor is an independent contractor and not an agent of City. Infor shall not pledge or attempt to pledge the credit of City or in any other way attempt to bind the City. The relationship of Infor to the City shall be that of independent contractor and no principal agent of employer - employee relationship is created by this Master Contract. Infor shall perform the Services as set forth in the applicable Work Order or Statement of Work without unreasonably interfering with the activities of the Licensee's staff or visitors. However, Licensee understands and acknowledges that the Services that Infor is providing will take reasonable priority over Licensee's other activities and Licensee and its employees will devote time and attention to such Services as reasonably requested by Infor. Infor and its employees or agents shall have the right to use only those facilities of the Licensee that are necessary to perform the Services and shall have no right to access any other facilities of the Licensee. Licensee shall extend parking privileges to properly identified members of Infor's staff on the same basis as they are extended to Licensee's staff. Licensee shall have no responsibility for the loss, theft, mysterious disappearance of, or damage to equipment, tools, materials, supplies, and other personal property of Infor or its employees, unless such damage is caused by the acts or omissions of the Licensee or its employees. 26. Subcontractors Infor may use subcontractors in connection with the work performed under the Master Contract. When using subcontractors, however, Infor must obtain first prior written approval from the Contract Administrator for activities or duties to take place at Licensee's site. In using subcontractors, Infor agrees to be responsible for all their acts and omissions to the same extent as if the subcontractor and its employees were employees of Infor. All requirements set forth as part of this Master Contract shall be Final 15 applicable to all subcontractors and their employees to the same extent as if the Consultant and its employees had performed the services. 27. Background Checks All Infor personnel (including Infor subcontractor personnel) assigned to. perform any services for the project on the City's premises, are subject to all background checks deemed necessary by the City to comply with City policy and City's regulatory and legal obligations. The City will provide Infor with a list of any required background checks prior to project kickoff. Infor will provide assurances that all employees involved in the implementation and training of the ERP System shall pass any such background checks. 28. Venue and Compliance with Applicable Laws Each party shall perform all services and use the Component Systems (including any Work Product) in accordance with applicable Federal, Texas and local laws. The applicable law for any legal disputes arising out of this Master Contract shall be the law of Texas, without regard to the choice of law provisions thereof, and such forum and venue for such disputes shall be the appropriate district, county, or justice court in and for Nueces County, Texas. The United Nations Convention on the International Sale of Goods (CISG) shall not apply to the interpretation or enforcement of this Master Contract. 29. Waiver. No waiver of any breach of any term, or condition of the Master Contract shall be construed to waive any subsequent breach of the same. 30. INDEMNIFICATION. Infor agrees to take reasonable measures to prevent injury and loss to real or tangible personal property caused by Infor or any of its agents or employees. Infor will promptly repair any damage that it, or its employees or agents may cause to such property. SUBJECT TO THE FOLLOWING CONDITIONS, INFOR SHALL INDEMNIFY, HOLD HARMLESS AND DEFEND CITY AND ITS OFFICERS, EMPLOYEES AND AGENTS ( "INDEMNITEES ") FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION BY THIRD PARTIES ON ACCOUNT OF DEATH, PERSONAL INJURIES, PROPERTY LOSS OR DAMAGE TO REAL OR TANGIBLE PERSONAL PROPERTY, INCLUDING ALL EXPENSES OF LITIGATION, COURT COSTS, ATTORNEYS' FEES AND EXPERT WITNESS FEES WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH THE NEGLIGENT ACTS OR OMISSIONS OF INFOR UNDER THE PERFORMANCE OF THE Final 16 CONTRACT DOCUMENTS. INDEMNIFICATION BY INFOR PURSUANT TO THIS SECTION IS CONDITIONED UPON LICENSEE: (A) NOTIFYING INFOR IN WRITING OF THE SUIT OR CLAIM WITHIN FIFTEEN (15) DAYS AFTER LICENSEE RECEIVES NOTICE; (B) GIVING INFOR AUTHORITY TO DEFEND OR SETTLE THE SUIT OR CLAIM AT INFOR'S EXPENSE; (C) GIVING INFOR ALL INFORMATION IN LICENSEE'S REASONABLE CONTROL CONCERNING THE SUIT OR CLAIM; AND (D) REASONABLY COOPERATING AND ASSISTING INFOR WITH DEFENSE OF THE SUIT OR CLAIM. INFOR WILL PAY FOR THE CITY'S ATTORNEYS' FEES, AS SET FORTH HEREIN, ONLY TO THE EXTENT THAT THOSE FEES WERE NOT FOR DUPLICATION OF THE EFFORTS OF COUNSEL RETAINED BY INFOR AT INFOR'S EXPENSE. THE INDEMNIFICATION OBLIGATIONS OF INFOR UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR SOONER TERMINATION OF THE MASTER CONTRACT, 31. Insurance Infor agrees to provide insurance as required in the attached Exhibit. 32. Amendments or Modifications No amendments or modifications to the Contract Documents may be made, nor any provision waived, unless in writing signed by a person duly authorized to sign agreements on behalf of each party. The MIS Director is authorized to make amendments to the Contract Documents which do not alter the essential purpose of the Contract Documents. 33. Captions. The captions in the Contract Documents are for convenience only and are not a part of the Contract Documents. The captions do not in any way limit or amplify the terms and provisions of the Contract Documents. 34. Severability If for any reason, any section, paragraph, subdivision, clause, provision, phrase or word of the Contract Documents is, to any extent, held illegal, invalid, or unenforceable under present or future law or by a final judgment of a court of competent jurisdiction, then the remainder of the Contract Documents will not be affected by the law or judgment, for it is the definite intent of the parties to the Contract Documents that every section, paragraph, subdivision, clause, provision, phrase, or word be given full force and effect for its purpose. 35. Notices Final `VA All notices must be in writing and may be given by fax, hand delivery, or sent by overnight courier or certified mail, postage prepaid, and is deemed received on the day faxed or hand - delivered or on the third day after deposit in the U.S. Mail, if sent certified mail. Notices provided shall be in writing and delivered to: On behalf of the City: On behalf of Infor: City of Corpus Christi Attn: MIS Director P.O. Box 9277 Corpus Christi, TX 78469 -9277 Infor (US), Inc. Attn: General Counsel 40 General Warren Blvd, Suite 110 Malvern, PA 19355 36. Taxes Infor covenants to pay payroll taxes, Medicare taxes, FICA taxes, unemployment taxes, and all other related taxes according to Circular E Employer's Tax Guide, publication 15, as it may be amended. 37. Drug Policv Infor must adopt a Drug Free Workplace and drug testing policy that substantially conforms to the policy required by the Federal Government. Infor personnel (including subcontractor personnel) performing services on the City's premises will abide by the City's Drug Free Workplace policy. 38. Violence Policy Infor employees performing services on the City's premises will abide by the City's Violence in the Workplace policy. 39. Assignment None of the Contract Documents may be assigned or transferred without the prior written consent of the other party. The term "assigned" shall include use of the Component Systems, Hosting Services or Subscription License and Services for benefit of any third party to a merger, acquisition and/or other consolidation by, with, or of Licensee, including any new or surviving entity that results from such merger, Final acquisition and/or other consolidation. Subject to the foregoing convenants against assignment, the rights and obligations created by the Agreement shall pass to each party's successors and assignees. In the event that Infor is merged or acquired, the acquiring entity shall honor all of the terms of the existing Contract Documents for 18 months or until the end of the then current Contract Documents, whichever is longer. 40. Advertisement Infor shall not use, in its external advertising, marketing programs, or other promotional efforts, any data, pictures, or other representation of Licensee unless Infor receives specific written authorization in advance from the Licensee's City Manager or designee. Infor will limit and direct any of its advertising on the Licensee's premises and shall make arrangements for such advertising with the Licensee's City Manager or the Executive Director. Infor shall not install any signs or other displays within or outside of the Licensee's premises unless in each instance the prior written approval of the Licensee's City Manager or the Executive Director has been obtained. However, nothing in this clause shall preclude Infor from listing Licensee on its routine client list for matters of reference. 41. No Conflict of Interest. Infor will not knowingly employ as a director, officer, employee, agent or subcontractor any elected or appointed officer of the Licensee or any member of his or her immediate family. 42. Effective Date This Master Contract takes effect upon date of execution by City Manager or his designee. 43. Entire Agreement Clause This Master Contract, including exhibits and referenced exhibits, constitute the entire agreement between the City and Infor and supersedes all proposals, presentations, representations, and communications, whether oral or in writing, between the parties on this subject. 44. EXHIBITS ADDITIONAL CONTRACT DOCUMENTS Infor will provide its services and the Component Systems in accordance with this Master Contract, which incorporates the following additional Contract Documents as Final iK Exhibits. In the event of any conflict of terms between the Master Contract and the additional Contract Documents, the terms of this Master Contract shall prevail. Exhibit 1 —Total of Payments Detail Exhibit 2 - Infor Order Form Exhibit 3 - Software License Agreement Exhibit 4 - Software Support Agreement Exhibit 5 - Software Services Agreement Exhibit 6 - Hosting Services Agreement Exhibit 7 — Hosting Annual Services Work Order Exhibit 8 - Hosting One -Time Services Work Order Exhibit 9 - Subscription Licenses and Services Agreement Exhibit 10 — Statement of Work Exhibit 11 - Functional and Technical Responses Exhibit 12 — Insurance Exhibit Exhibit 13- Source Code Escrow Addendum Exhibit 14 - Source Code Enrollment Form Final 20 SIGNATURE EXECUTION PAGE INFOR (US), INC. By: Name: Title: Patricia Elias Associate General Counsel Date: Y11--7-10 w/ -3 CIT` By: Ron City Manager Date: f 1'� 4 5 D-d 13 AM j!' j ut h hi t.- ST �UPKIL .� ? I sEC�'r'l�tr Final 21 Exhibit 12 to Master Contract: Insurance Exhibit A. Infor must not commence work under the Master Contract until all insurance required herein have been obtained and the City has approved such insurance. Infor must not allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained. B. Infor must furnish to the City, two (2) copies of Certificates of Insurance with applicable policy endorsements, showing the following minimum coverage by insurance company(s) acceptable to the City. City must be named as an additional insured for the General Liability policy and a waiver of subrogation in favor of the City is required on all applicable policies. TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE 30 -Day written notice of cancellation Bodily Injury and Property Damage required on all certificates or by applicable policy endorsements Per occurrence - aggregate COMMERCIAL GENERAL LIABILITY $1,000,000 PER OCCURRENCE including: $2,000,000 AGGREGATE 1. Commercial Broad Form 2. Premises — Operations 3. Products/ Completed Operations 4. Contractual Liability 5. Independent Contractors 6. Personal Injury —Advertising Injury AUTOMOBILE LIABILITY including: $1,000,000 COMBINED SINGLE LIMIT 1. Owned Vehicles 2. Hired & Non -owned Vehicles PROFESSIONAL LIABILITY including: $1,000,000 per claim / $2,000,000 Coverage provided must cover officers, aggregate directors employees and agents If claims made policy, retro date must be 1. ERRORS AND OMMISIONS prior to inception of agreement; have extended reporting period provisions and identify any limitations regarding who is an Insured Final 22 C. In the event of accidents of any kind, Infor must furnish City with copies of all reports of such accidents within 10 days of any accident. D. Infor must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be written on a policy with endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly met. If workers' compensation coverage is not written in accordance with Texas law, "All Other States" endorsement must be indicated on the certificate of insurance. E. Infor shall obtain and maintain in full force and effect for the duration of the performance of Hosting, Subscription or Software Services, at Infor's sole expense, insurance coverage by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. F. Upon reasonable request, Infor will provide the City with certificate(s) of insurance showing the coverage set forth herein. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Corpus Christi, TX 78469 -9277 Fax: (361) 826 -4555 G. Infor agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: 1. Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured, as respects operations and activities of, or Final CYBER LIABILITY $1,000,000 PER OCCURRENCE Applicable to INFOR's paid WORKERS' COMPENSATION employees while on City's property WHICH COMPLIES WITH THE TEXAS WORKERS' COMPENSATION ACT AND SE=CTION II OF THIS EXHIBIT $500,000/$500,000/$500,000 EMPLOYERS' LIABILITY C. In the event of accidents of any kind, Infor must furnish City with copies of all reports of such accidents within 10 days of any accident. D. Infor must obtain workers' compensation coverage through a licensed insurance company in accordance with Texas law. The contract for coverage must be written on a policy with endorsements approved by the Texas Department of Insurance. The coverage provided must be in amounts sufficient to assure that all workers' compensation obligations incurred will be promptly met. If workers' compensation coverage is not written in accordance with Texas law, "All Other States" endorsement must be indicated on the certificate of insurance. E. Infor shall obtain and maintain in full force and effect for the duration of the performance of Hosting, Subscription or Software Services, at Infor's sole expense, insurance coverage by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII. F. Upon reasonable request, Infor will provide the City with certificate(s) of insurance showing the coverage set forth herein. All notices under this Article shall be given to City at the following address: City of Corpus Christi Attn: Risk Management P.O. Box 9277 Corpus Christi, TX 78469 -9277 Fax: (361) 826 -4555 G. Infor agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions: 1. Name the City and its officers, officials, employees, volunteers, and elected representatives as additional insured, as respects operations and activities of, or Final 23 on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation and professional liability policies; 2. Provide that the "other insurance" clause shall not apply to the City where the City is an additional insured shown on the policy; 3. Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and 4. Provide thirty (30) calendar days advance written notice directly to City of any suspension, ' cancellation, non - renewal or material change in coverage, and not less than ten (10) calendar days advance written notice for nonpayment of premium. H. Within five (5) calendar days of a suspension, cancellation, or non - renewal of coverage, Infor shall provide a replacement Certificate of Insurance. City shall have the option to suspend Infor's performance should there be a lapse in coverage at any time during the Contract. Failure to provide and to maintain the required insurance shall constitute a material breach of the Agreement. 1. In addition to any other remedies the City may have upon Infor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Infor to stop work hereunder until Infor demonstrates compliance with the requirements hereof. J. Nothing in this Exhibit 12 contained shall be construed as limiting in any way the extent to which Infor may be held responsible for payments of damages to persons or property resulting from Infor's or its subcontractor's performance of the work covered under the Agreement. K. It is agreed that Infor's insurance shall be deemed primary and non - contributory with respect to any insurance or self insurance carried by the City for liability arising out of operations under the Agreement. L. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in the Agreement. Final Exhibit 1 to Master Contract: Total of Payment Detail This Master Contract is a fixed price contract to provide the licenses, Support Services, Subscription Services, Hosting Services and other Services set forth in the Master Contract, for the applicable term as more fully set forth herein, and subject to the termination provisions set forth in the applicable Contract Document(s). Unless stated otherwise in the applicable exhibit, payment is due within thirty (30) days of the invoice date. For any items that continue beyond the term listed below, pricing for those items will be as set forth in the applicable exhibit. Additional terms may apply to each item as set forth elsewhere in the Master Contract. Item Applicable Exhibit(s) for Pricing Terms Initial Term (if applicable) Fixed Price Licenses Order Form, Section I and Software License Agreement Perpetual $585,984.80 Subscription License and Services Order Form, Section III and IV and Subscription License and Services Agreement 3 years $538,500.00 Support Order Form, Section II and Software Support Agreement 1 year $131,290.36 Services Statement of Work Not applicable $4,073,421.00 Hosting Services One -Time Services Work Order Not applicable $65,000.00 Hosting Services Annual Services Work Order 1 year $528,000.00 Escrow Fees* $5,000 Total X5,927,196 36 mra party escrow Tees pursuant to the source Code Escrow Agreement and Source Code Enrollment Form (Exhibits 13 and14) are not included in the Fixed Price set forth herein. Exhibit 1 Final EXHIBIT 2 TO MASTER CONTRACT - INFOR ORDER FORM As it relates to the Component Systems specified herein, this Order Form is subject to the terms of Exhibit 3 to the Master Contract, the Software License Agreement, between Infor (US), Inc. ("Infor) and City of Corpus Christi ( "Licensee ") (the "License Agreement "). As it relates to Support for the Component Systems, this Order Form is subject to the applicable terms of the License Agreement (to the extent it concerns Support) or, if Support is the subject of a separate Support agreement related to the License Agreement, the terms of such Support Agreement (the "Support Agreement"). As it relates to the Subscription Software specified herein, this Order Form is subject to the terms of Exhibit 9 to the Master Contract, the Subscription License and Services Agreement, between Client and Infor (the " Subscription Agreement'). The License Agreement, related Support Agreement (if any) and Subscription Agreement are referred to herein as the "Agreement ". All terms of the Agreement are incorporated herein by reference. Capitalized terms not defined in this Order Form are defined in the Agreement. In the event of a conflict, the terms of this Order Form control over the terms of the Agreement. The License Agreement and related Support Agreement (if any) are referred to herein as the "Agreement ". All terms of the Agreement are incorporated herein by reference. Capitalized terms not defined in this Order Form are defined in the Agreement. In the event of a conflict, the terms of this Order Form control over the terms of the Agreement. Effective date of this Order Form: (the "Order Form Date ") I. Component Svstems Newly Licensed Component Svstems to be Licensed on a Perpetual Basis: Infor (US), Inc. Order Form (June 2012) Page 1 of 9 DD+ EAD 4.10.13 Final Part # if applicable Component System User Restriction* Quantity Type Support level SW Code*" 1 PMP -ADMN- SQL Inforl0 GPM Administrator & Developer 1 NU XT 2 PMP -BUD- PLAN lnfor10 CPM Budgeting & Planning 20 NU XT 3 S3F -MRBAC Project Accounting 10 NU XTP S 4 S3F -GMP Grant Management Package 10 NU XTP S 5 S3F- FINPRO Financial Procurement Package 20 NU XTP S 6 S3S -RQC Requisition Center 200 NU XTP 7 S3S- MOBRQC Mobile Requisitions 200 NU XTP 8 S3S -SPPL Supplier Order Management 100 NU XTP S 9 S3S -SSRC Strategic Sourcing 10 NU XTP S 10 S3S -CMGT Contract Management 10 NU XTP S 11 S3S -MSCM Mobile Supply Chain Management 10 NU XTP 12 BPP -PAL Infor Process Automation 12 CPUCORE XTP 13 UPP -SMC Smart Office 10 NU XTP 14 UPP -LBICF Lawson Business Intelligence (CPU Core based) 8 CPUCORE XTP 15 UPP -CRRNC Crystal Reports XI 3 NU XTP 16 UPP -CXENC Business Objects Xcelsius Engage 1 NU XTP 17 UPP -LVPNC Lawson Viewpoint 3 NU XTP 18 UPP -MOA Lawson Add -ins for Microsoft Office 20 NU XTP 19 S30 -QSG Lawson QuickStep Government NVINDOWS only]"*** 1 SV NOT ON SUPPORT 20 21 1 TAM -LGHRP TAM- LTACQP Global Human Resources Talent Acquisition 4000 4000 US US XTP XTP Is S 22 TAM - LPERFP Performance Management 4000 US XTP Is 23 TAM -LLADP Learning and Development 4000 US XTP S 24 TAM - LSMGTP Succession Management 500 US XTP S 25 28 TAM - LGHPUS HRM- LTHHMP Talent Management Language Pack - US English (en -US) Human Resource Management for Talent Management 1 4000 ET US XTP XTP S S 27 HRM- LTMPRP North American Payroll for Talent Management 4000 US XTP S 28 HRM - LTSHRP Employee & Manager for Talent Management 4000 NU XTP S 29 HRM- MO BEMP Mobile Employee 4000 NU XTP S 30 BPP- MSC -AE Micro Focus ServerExpress Compiler (PRODUCTION) 1 CU XTP 31 BPP- MSX -AE Micro Focus ServerExpress Application Runtime 50 ICU 1XTP Infor (US), Inc. Order Form (June 2012) Page 1 of 9 DD+ EAD 4.10.13 Final Total License Fee: $585,984.80 *If specified in the User Restriction field: For Infor10 CPM, Hansen and ION products: • NU — "Named Users" - Individual who is authorized by Licensee to use the specified Software, whether or not that individual is logged on to that Software. • CPUCORE — "CPU Cores" - Quantity represents the maximum number of Central Processing Unit Cores ( "CPU Cores') utilized by the Component System at peak times and all CPU Cores utilized must be licensed. • ET — "Enterprise" — Licensee and any legal entity (such as a corporation) that is majority owned or majority controlled, directly or indirectly, by Licensee. Allows unlimited use of the Component System within the licensed Business Entity. Infor (US), Inc. Order Fonn (June 2012) Page 2 of 9 DD+ EAD 4.10.13 Final (PRODUCTION) 32 HRM -BSIF BSI TaxFactory'""** 4000 EM NOT ON SUPPORT 33 BPP -LSF Lawson System Foundation - PRODUCTION 12 CPUCORE XTP 34 BPP - WRKSPC Infor Workspace 1 SV XTP 35 BPP -LMRK Landmark Technology Runtime 12 CPUCORE XTP 36 WFM -WP- Workforce Platform - Employee Transaction Manager 4000 EU XT EMPTRMGR 37 WFM -WP- Workforce Platform - Form Builder/Workflow Editor 4000 EU XT FORMBUILD 38 WFM -WP- Workforce Platform - Workmail for Corporate Messaging 4000 EU XT WKMAIL 39 WFM -WS- Workforce Relief Management 400 EU XT RLFM 40 WFM- tabor Scheduler 4000 EU XT MGTSCHD 41 WFM -TA- Workforce Time & Attendance - Time & Attendance 4000 EU XT TI MEATT 42 WFM -TA- Workforce Time & Attendance - Balances and Accruals 4000 EU XT BALACC 43 WFM -WA Workforce Absence - Attendance Management 4000 EU XT ATMGT 44 WFM -DCS- Workforce DCS - Software Clock Server 1 SV XT CLKSV 45 WFM -WP -PRM Workforce Performance - Workforce Performance Premium Suite 1 ET XT 46 WFM -WP -PRM- Workforce Performance Premium - Query Author 4 NU XT QRYAUT 47 WFM -WP -PRM- Workforce Performance Premium - Report Author 4 NU XT RPTAUT 48 WFM -WP -IAPI- Workforce Platform - Interface APIs HR Platform Interface 1 ET XT HR 49 WFM -WP -IAPI- Workforce Platform - Interface APIs Authentication (LDAP or 1 ET XT AUTH NTLM 50 WFM WP -IAPI- Workforce Platform - Interface APIs Email (Outlook, Notes, or 1 ET XT EMAIL SMTP 51 WFM -WP -IAPI- Workforce Platform- Interface APIs Payroll 1 ET XT PAY 52 WFM -WP -IAPI- Workforce Platform - Interface APIs Standard ImportlExport 1 ET XT IMEX 53 WFM -WP -IAPI- Workforce Platform - Interface APIs Clock Platform Interface 1 ET XT CLCK 54 ION- Infor ION CONNECT3P 3rd Party Connectivity 1 CPUCORE XT CONNECT3P 55 ION - PROCESS- Infor ION PROCESS with Business Vault 1 CPUCORE XT BV 56 H8CIS Hansen 8 — CIS Billing 1 ET XT 57 H8AWMM Hansen 8 — Water Meter Management 1 SV XT 58 HDYP -UB Hansen 8 — Dynamic Portal — Utility Billing 1 SV iXT 59 HWBWS Billing Web Services 1 JSV IXT Total License Fee: $585,984.80 *If specified in the User Restriction field: For Infor10 CPM, Hansen and ION products: • NU — "Named Users" - Individual who is authorized by Licensee to use the specified Software, whether or not that individual is logged on to that Software. • CPUCORE — "CPU Cores" - Quantity represents the maximum number of Central Processing Unit Cores ( "CPU Cores') utilized by the Component System at peak times and all CPU Cores utilized must be licensed. • ET — "Enterprise" — Licensee and any legal entity (such as a corporation) that is majority owned or majority controlled, directly or indirectly, by Licensee. Allows unlimited use of the Component System within the licensed Business Entity. Infor (US), Inc. Order Fonn (June 2012) Page 2 of 9 DD+ EAD 4.10.13 Final • SV — "Server" - Component System is licensed to a specific named (by model /serial #) server. The price of the Component System license and corresponding Maintenance & Support does not relate to the size or power of the server. If the client replaces or upgrades their server, the license must be transferred to the new machine. For S3 products: • NU - "Named Users" Allows access to the Component System up to the stated maximum number of individual named users, irrespective as to whether any such user is actively logged on to the Component Systems at a given point in time; The Licensee agrees to assign to each Named User a unique identification profile, it being agreed that to the extent Licensee uses generic user profiles as a means to access the Component System, each separate log -on accessing the Component System will be counted as a separate user. • CU - "Concurrent Users" allows access to the Component System up to the stated maximum number of individual concurrent users who are simultaneously logged on to the Component System at any given point in time, irrespective as to whether or not any such user is actually using resources related to the Component System. • SV - "Server" Component System is licensed to a specific named (by model/serial #) server. The price of the Component System license and corresponding Maintenance & Support does not relate to the size or power of the server. If the client replaces or upgrades their server, the license must be transferred to the new machine. • CPUCORE —"CPU Cores" - Quantity represents the maximum number of Central Processing Unit Cores ( "CPU Cores ") utilized by the Component System at peak times and all CPU Cores utilized must be licensed. • ET — "Enterprise" - Licensee and any legal entity (such as a corporation) that is majority owned or majority controlled, directly or indirectly, by Licensee. Allows unlimited use of the Component System within the licensed Business Entity. • US — "Users"- Allows access to the Component System up to the stated maximum number of individual users; Each separate log -on accessing the Component System will be counted as a separate user. • EM — "Employees" - A license is required for each active and inactive employee managed by the application. For WFM products: • DV -"Device" - Per physical clock • EU - "End User" - Means Licensee's current (i.e. non - terminated) full-time, part-time, or seasonal employees, consultants or contractors who either (i) use the Component System directly or (ii) whose records, schedules, or related data are processed by the Component System. • SV — "Server"- "Server" shall mean that the Software is licensed to one (1) specific server or virtual server. A license shall be required for each server or virtual server on which the Software is installed. • ET — "Enterprise" - Allows internal use of the Component System by the Licensee without restrictions to number of users or sites. • NU — "Named Users" - Quantity represents the maximum number of named users that may access the Software and each named user (e.g. login ID) requires a license. Each license may only be assigned to a single and exclusive log -in. Customer may not utilize any method or program to automatically reassign a log -in from one user to another. " If specified in the Support Level field: "XT" means Xtreme Support Plan, "XTP" means Xtreme Premium Support plan and "XTE" means Xtreme Elite Support plan. Descriptions of the then current support plans for Infor, can be found at: htt : / /www. infor. coml content /brochures /inforxtremesu ort lanfeatures. dfl * *off specified in the SW Code field: "S" means the Component System is delivered in Source Code: Licensee acknowledges and agrees that the Component System Source Code is proprietary to and the trade secret and Confidential Information of Infor. In addition to its obligations under the License Agreement, Licensee hereby agrees as follows: (1) the Component System Source Code constitutes only those portions of source code that Infor in its discretion makes generally available to its licensees and Licensee understands that Infor may not (and may not have the right to) make available the Source Code to all of the Component System licensed by the Licensee; (ii) the Source Code may only be used for so long as Licensee maintains a license for the Component System and only for the purpose of developing and supporting Licensee - specific modifications to the Component System, and not for the purpose of substituting or replacing Support provided by Infor; (iii) Infor will have no responsibility to provide Support for any Licensee - specific modifications developed by or for the Licensee, including those developed by Infor, unless otherwise agreed to by Infor pursuant to a separately executed services agreement; (iv) Infor exclusively retains ownership to all intellectual property rights associated with the Source Code, the Component System and any derivative works thereof; (v) upon any expiration or termination of the Agreement or SCL, Licensee's license to the Source Code will immediately terminate and Licensee shall return the Source Code to Infor or prepare and send to Infor a written affidavit certifying destruction of the Source Code within ten (10) days following such expiration or termination; (vi) Licensee may not copy the Source Code and may only disclose the Source Code, on a need to know basis, to employees of Licensee, Infor or an Infor - approved third party provider authorized by Infor in writing (an "Authorized Provider"), but only for so long as such employees remain employed by Licensee, infor or the Authorized Provider and, in the case of an Authorized Provider, only for so long as there is an agreement in effect between Infor and such Authorized Partner authorizing such Authorized Partner to provide modification services for the Component System; (vii) Licensee shall and shall obligate all employees of Licensee or an Authorized Provider that have access to the Source Code to maintain the Source Code as the trade secret and Confidential Information of Infor and to protect the Source Code from disclosure to any third parties, including employees of Licensee or an Authorized Provider that are not under an obligation to maintain the confidentiality of the Source Code; (viii) Infor may immediately terminate the license granted herein in the Infor (US), Inc. Order Fonn (June 2012) Page 3 of 9 DD+ EAD 4.10,13 Final infor event that Infor becomes aware of a breach of these provisions or if, in the commercially reasonable discretion of Infor, a breach is probable; (ix) any breach by Licensee of its obligations hereunder may cause irreparable damage for which Infor may have no adequate remedy at law, and Infor may exercise all available equitable remedies, including seeking injunctive relief, without having to post a bond; and (x) if Licensee becomes aware of a breach or if a breach is probable, Licensee will promptly notify Infor, and will provide assistance and cooperation as is necessary to remedy a breach that has already occurred or to prevent a threatened breach. II. Support Services for Component Systems in Section I: Annual Support Fee: $131,290.36 Annual Escalation Percentage Cap: The first three years maintenance fee will be held flat and thereafter for a period of two years the annual escalation will be 3% or the then - current year - over -year increase in the Consumer Price Index (CPI), whichever is greater. Any future license purchase will be subject to Infor's standard escalation terms. Initial Term of Support: Order Form Date through twelve (121 consecutive months Fee for Initial Term of Support*** *: $131,290.36 * * ** If the Initial Term is less than or more than 12 months, the Fee for Initial Term of Support represents a proportional amount of the annual Support Fee based on the anticipated Order Form Date. This fee may vary based on the actual Order Form Date. ** ** *Component System is not supported by Infor. III. Subscription Software * If specified in the User Restriction field: • ET - "Enterprise" allows unlimited use of the specified Subscription Software component within the Licensee's business entity. • US : "Users" refers to the maximum number of Persons who may derive benefit from the access or use of the Subscription Service designated in this Order Form, including without limitation any Persons for whom data is maintained using the Subscription Services. "Persons" includes any person for whom data is maintained using the Subscription Services (for example, full -time and part-time employees, volunteers, pensioners, temporary workers, seasonal workers, contractors and consultants). • NU - "Named Users" allows access to the Subscription Software up to the stated maximum number of individual named users, irrespective as to whether any such user is actively logged on to the Subscription Software at a given point in time; The Licensee agrees to assign to each Named User a unique identification profile, it being agreed that to the extent Licensee uses generic user profiles as a means to access the Subscription Software, each separate log -on accessing the Subscription Software will be counted as a separate user. • DO — "Documents" means the maximum number of items that may be processed in or by the component system on an annual basis; and an item shall include, but not be limited to, each separate invoice, payment request, expense report, timesheet or image file, as applicable to the specified component system; and all items shall be counted against the maximum Quantity regardless of the status of each such item. IV. Subscription Services Subscription Term: Three year(s) from the Subscription Service Ready Date. Infor (US), Inc. Order Form (June 2D 12) Page 4 of 9 DD+ EAD 4.10.13 Final Part # (if applicable) Subscription Software User Restriction* Quantity Type 1 HRS -S -SSO Single Sign On Subscription 1 ET 2 HRS- S -LONB Onboarding Subscription 4000 US 3 HRS- S -LONBI Onboarding Data Imports Subscription 1 ET 4 HRS- S -LONBE Onboarding Data Exports Subscription 1 ET 5 S3F- S -MOBAM Lawson Mobile Assets 10 NU 6 S3F- S- MOBFIN Lawson Mobile Financials 10 NU 7 XMERSUBSCR Expense Management Subscription for Expense Reports 20000 DO g XMTPSUBSCR Expense Management Subscription for Travel Plans 20000 DO * If specified in the User Restriction field: • ET - "Enterprise" allows unlimited use of the specified Subscription Software component within the Licensee's business entity. • US : "Users" refers to the maximum number of Persons who may derive benefit from the access or use of the Subscription Service designated in this Order Form, including without limitation any Persons for whom data is maintained using the Subscription Services. "Persons" includes any person for whom data is maintained using the Subscription Services (for example, full -time and part-time employees, volunteers, pensioners, temporary workers, seasonal workers, contractors and consultants). • NU - "Named Users" allows access to the Subscription Software up to the stated maximum number of individual named users, irrespective as to whether any such user is actively logged on to the Subscription Software at a given point in time; The Licensee agrees to assign to each Named User a unique identification profile, it being agreed that to the extent Licensee uses generic user profiles as a means to access the Subscription Software, each separate log -on accessing the Subscription Software will be counted as a separate user. • DO — "Documents" means the maximum number of items that may be processed in or by the component system on an annual basis; and an item shall include, but not be limited to, each separate invoice, payment request, expense report, timesheet or image file, as applicable to the specified component system; and all items shall be counted against the maximum Quantity regardless of the status of each such item. IV. Subscription Services Subscription Term: Three year(s) from the Subscription Service Ready Date. Infor (US), Inc. Order Form (June 2D 12) Page 4 of 9 DD+ EAD 4.10.13 Final If the Subscription Term is a multi -year term, the Subscription Fee represents the fee attributable to the full Subscription Term. The portion of the Subscription Fee attributed to a single twelve -month period is $179,600.00 ( "Annual Subscription Fee "). Annual Escalation Percentage Cap: The first three years Subscription Fee will be held flat and thereafter the annual escalation will be 3% or the then - current year -over -year increase in the Consumer Price Index (CPI), whichever is greater. Subscription Fee **: $538,500.00 ** If this is a subsequent order, the Subscription Fee may be prorated based on the anticipated Order Form Date to coincide with the expiration date of Licensee's current Subscription Term. This fee may vary based on the actual Order Form Date. Other Fees: N/A Total Amount Due (before applicable taxes): $1,255,775.16 Payment Terms: All amounts are in US Dollars unless otherwise specified. Payment of Total License Fee, Fee for Initial Term of Support and Annual Subscription Fee for the first twelve -month period of the Initial Subscription Term in the amount of $896,775.16, plus applicable taxes, is due within 30 days of Order Form Date. Payment Terms for Subscription Fee: Annual Payment Terms: Annual Subscription Fees for subsequent twelve -month periods during the initial Subscription Term, and applicable taxes, shall be due at least 30 days before each anniversary of the Subscription Service Ready Date. Currency: United States Dollars Equipment (on which Component Systems will be installed): Computer Platform Model: Operating System TBD DBMS: Location: Same as Delivery Serial Number: Delivery City of Corpus Christi Address: 1201 Leopard Street Corpus Christi, TX 78401 Contact Name: Paul Pierce Contact Title: Procurement Manager Contact Phone: (361) 826 -3164 Contact email: paulp @cctexas.com Delivery is FOB Shipping Point. V. Additional Terms Licensee Account ID: 100013196 GL ID: USOAB Account Executive Name: Shelly Carroll Invoice Address: (if blank, the Delivery Same as Delivery Address shall be used for Invoicing): Contact Name: Contact Title: Contact Phone: Contact email: 1. In the event Licensee's annual usage of the Subscription Software exceeds the User Restriction, Infor shall invoice Licensee an overage fee at Infor's then- current rates for the excess use. Licensee shall pay such invoice within thirty (30) days of the date of invoice. 2. For U.S. Government entities, the following restricted rights clause applies: This Component System is a "commercial component," as this term is defined in 48 C.F.R. 2.101, consisting of "commercial computer software" and "computer software documentation," as such terms are defined in 48 C.F.R. 252.227- 7014(a)(1) and 48 C.F.R. 252.227- 7014(a)(5), respectively, and used in 48 C.F.R. 12.212 and 48 C.F.R. 227.2702, as applicable, and all as amended from time to time. Consistent with 48 C.F.R. 12.212 and 48 C.F.R. 227.7202, and other relevant sections of the Code of Federal Regulations, as applicable, and all as amended from time to time, all U.S. Government entities acquire this Component Infor (US), Inc. Order Fonn (June 2012) DD+ EAD 4.10.13 Final Page 5 of 9 System only with those rights set forth in the license agreement accompanying this Component System. Use, duplication, reproduction, or transfer of this commercial software and accompanying documentation is restricted in accordance with FAR 12.212 and DFARS 227.7202 and by a license agreement. 3. Infor business object documents ( "Infor BOD ") and the Infor ION connector ( "ION Connector") are included in all Infor ION - enabled products for use exclusively with the Infor ION suite of applications ( "ION Software "). Unless Licensee has a license to use ION Software to connect to other Infor or third party software applications ( "Other Software "), Licensee shall not connect or use Infor BOD or ION Connector with any Other Software. If Licensee has a license to use ION Software with Other Software, Licensee may use Infor BOD and ION Connector to connect ION Software to Other Software, subject to such license terms. 4. Licensee's purchase of the licenses specified herein is not contingent or dependent upon the provision of any consulting services Licensee may choose to purchase from Infor contemporaneously with this Order Form or in the future. 5. Exhibit 2 Mobile Application Supplement is attached to and made a part of this Order Form. VI. Additional Terms relatina to the Subscription Software and Subscription Services: 1. Infor will provide Licensee with the Subscription Services for the Subscription Software as set forth herein above. 2. Support is a required component of the Subscription Services and is included in the Subscription Fee. 3. Licensee is responsible for maintaining its own user accounts and passwords which can be managed through the Subscription Software interface. Licensee is not responsible for activity that is undertaken using a userrame that Licensee has previously instructed Infor to remove from the list of authorized users. Otherwise, Licensee is responsible for all uses of its account, whether or not authorized by Licensee. Licensee is responsible for maintaining the confidentiality of Licensee's account ID's and passwords. Licensee agrees to immediately notify Infor of any unauthorized use of Licensee's account of which Licensee becomes aware. 4. Infor shall have no obligation to provide Subscription Services for any Subscription Software if such Subscription Software has been modified by Licensee or by a person under Licensee's direction, or to correct a problem caused by Licensee's negligence, Licensee's equipment malfunction or other causes beyond the control of Infor. Further, Infor shall have no obligation to provide Subscription Services if Licensee fails to pay the applicable Subscription Services fee or is otherwise in breach of the Agreement or this Order Form. 5. Exhibit 1 Service Level Agreement for Subscription Software is attached to and made a part of this Order Form. VII. Definitions "Subscription Service Ready Date" means the earlier of (i) the date Infor informs Licensee that the Subscription Service is accessible, but not ready for use, by Licensee for the respective Subscription Software listed in this Order Form; or (ii) the date that is thirty (30) days after the Order Form Date. This date is not synonymous with any Licensee launch or go -live date (date software is ready for use). By signing the Master Contract, Licensee represents and warrants that it has obtained all necessary authorizations and approvals including, but not limited to, appropriation of funds and budget approval by City of Corpus Christi. EXHIBIT 2 MOBILE APPLICATION SUPPLEMENT In connection with Licensee's license to the Mobile Application Subscription Software (the "Mobile Application ") as specified in the Order Form to which this Mobile Application Supplement ( "Supplement ") is attached, INFOR will provide Licensee with an environment to enable use of certain Infor- licensed Software (the "Software ") on the Mobile Application through certain Apple or Infor (US), Inc. Order Form (June 2012) Page 6 of 9 DD+ EAD 4.10.13 Final in or Android devices. The Mobile Application may be used on either an Apple device or an Android device, as specified by Apple or Google. If Licensee elects to use the Mobile Application on an Apple device, the Mobile Application is separately distributed exclusively by Apple through the App Store pursuant to the Apple Terms of Use. If Licensee elects to use the Mobile Application on an Android device, the Mobile Application is separately distributed exclusively by Google through Google Play pursuant to the Google Terms of Service. In order to use the Mobile Application on an Apple device, Licensee Users must separately agree to the Apple Terms of Use prior to downloading the Mobile Application, and in order to use the Mobile Application on an Android device, Licensee users must separately agree to the Google Terms of Service. If Licensee Users do not agree to these separate terms, then use of the Mobile Application will not be permitted on the respective Apple- supported or Google- supported device. At the time of download of the Mobile Application from the App Store or Google Play, as applicable, either Licensee Users will be prompted to agree to the Apple Terms of Use or the Google Terms of Service by checking a box displayed at the end of these terms or by clicking an "Agree' or similar button where this option is provided, or Licensee Users will be deemed to have accepted such terms by using the Mobile Application. Notwithstanding the foregoing, the Agreement to which this Supplement is attached is deemed amended by this Supplement with respect to the Mobile Application, as provided for below and as otherwise set forth in the Apple Terms of Use or the Google Terms of Service, as applicable. Any conflict between the terms of the Agreement and the terms of this Supplement will be resolved in favor of this Supplement. 1. Additional Definitions. "Apple" refers to Apple, Inc. and its majority -owned affiliates "Apple Terms of Use" refers to the then - current additional terms and conditions of Apple (including the App Store Terms of Service and Apple Usage Rules set forth in the Apple App Store) and the EULA that Licensee Users must accept and agree to prior to using the Mobile Application on an Apple device. "App Store" means the electronic store branded, owned and/or controlled by Apple. " INFOR" refers to the INFOR contracting entity set forth in the Agreement, for and on behalf of itself and its subsidiaries and affiliates, including Infor (US), Inc. "EULA' means additional terms of use of INFOR applicable to the Mobile Application that Licensee Users must accept and agree to prior to use of the Mobile Application. Neither Apple nor Google is a party to the EULA. "Google" refers to Google Inc. "Google Play" means the electronic store branded, owned and/or controlled by Google. "Google Terms of Service" refers to the then - current additional terms and conditions of Google (including the Google Play Terms of Service) and the EULA that Licensee Users must accept and agree to prior to using the Mobile Application on an Android device. "Licensee Users" refers to the individuals affiliated with and authorized by Licensee to use the Mobile Application in connection with the Software, subject to the Agreement, including the applicable User Restrictions set forth in the Order Form, and to agree to the Apple Terms of Use or the Google Terms of Service, as applicable. 2. Supported Devices. The Mobile Application supports certain Apple and Android mobile devices, and data networks such as 3G, EDGE and WiFi, and enables Licensee Users to access the Software through such Apple and Android mobile devices. Notwithstanding the foregoing, INFOR shall have no obligation to offer technical support (including without limitation any wireless network connectivity support) in connection with any Apple or Android mobile device and shall have no liability with respect to the compatibility or performance of any Apple or Android mobile device in connection with the Mobile Application or the Software. 3. License. Subject to the terms and conditions of the Agreement (including any applicable User Restrictions set forth in the Order Form), the Apple Terms of Use and the Google Terms of Service, INFOR grants Licensee a non - exclusive, non - transferable, non - sublicensable, revocable license to run the Mobile Application on designated Apple or Android mobile devices owned or controlled by Licensee, solely for Licensee Users to access the Software for Licensee's own internal computing operations. Each Licensee User may use the Mobile Application only on a Licensee -owned and controlled Apple or Android mobile device that Licensee assigns to the specified Licensee User. Licensee and Licensee Users are not permitted to use the Mobile Application for any purpose except in connection with Licensee's separate license to the Software, consistent with the INFOR - provided applicable documentation and only as permitted under the Agreement and the Apple Terms of Use and the Google Terms of Service, as applicable. If any Licensee User ceases to be affiliated with and otherwise authorized by Licensee to use the Mobile Application or Software for any reason, Licensee will immediately terminate all access by such Licensee User to the Mobile Application and the Software. INFOR may audit Licensee's use of the Software and the Mobile Application and its compliance with the terms of the Agreement and the Apple Terms of Use and the Google Terms of Service, as applicable. Any rights not expressly granted in this Supplement are expressly reserved. 4. Intellectual Property. INFOR retains all ownership and intellectual property rights in the Mobile Application. Licensee and Licensee Users may not: (a) modify the Mobile Application; (b) provide or make the Mobile Application available to any third party; Infor (US), Inc. Order Form (June 2012) Page 7 of 9 DD+ FAD 4.10.13 Final (c) use the Mobile Application to provide third party training for INFOR products; (d) assign the Agreement or the EULA or transfer the Mobile Application or any interest thereto to any other individual or entity; (d) decompile, disassemble or reverse engineer (except to the extent permitted by applicable law) the Mobile Application; (f) create derivative works based on the Mobile Application; or (g) use any INFOR name, trademark or logo. 5. Warranty. THE MOBILE APPLICATION IS LICENSED "AS 1S," WITHOUT ANY WARRANTY WHATSOEVER. INFOR MAKES NO WARRANTIES, EXPRESS OR IMPLIED, WITH REGARD TO THE MOBILE APPLICATION, IN WHOLE OR IN PART, OR ANY OTHER MATTER RELATING TO THIS AGREEMENT. INFOR EXPLICITLY DISCLAIMS ALL WARRANTIES OF NON - INFRINGEMENT, MERCHANTABILITY AND OF FITNESS FOR A PARTICULAR PURPOSE. INFOR EXPRESSLY DOES NOT WARRANT THAT THE MOBILE APPLICATION, IN WHOLE OR IN PART, WILL BE ERROR FREE, WILL OPERATE WITHOUT INTERRUPTION, WILL BE COMPATIBLE WITH ANY HARDWARE OR SYSTEMS SOFTWARE CONFIGURATION, OR WILL MEET LICENSEE'S OR LICENSEE USERS' REQUIREMENTS. LICENSEE AND LICENSEE USERS ASSUME ALL RISKS ASSOCIATED WITH THE USE OF THE MOBILE APPLICATION, INCLUDING WITHOUT LIMITATION RISKS RELATING TO QUALITY, AVAILABILITY, PERFORMANCE, DATA LOSS, SECURITY AND USE IN A PRODUCTION ENVIRONMENT. LICENSEE AND LICENSEE USERS EXPRESSLY ACKNOWLEDGE AND AGREE THAT AVAILABILITY OF THE MOBILE APPLICATION IS SUBJECT TO APPLE'S SOLE DISCRETION AS THE OPERATOR OF THE APPLE APP STORE, AND GOOGLE'S SOLE DISCRETION AS THE OPERATOR OF THE GOGGLE PLAY STORE (AS APPLICABLE) AND INFOR RESERVES THE RIGHT TO CHANGE, SUSPEND, LIMIT, REMOVE OR DISABLE ACCESS TO THE MOBILE APPLICATION AND ITS FEATURES AND FUNCTIONS AT ANY TIME WITHOUT NOTICE. NEITHER APPLE NOR GOOGLE HAS ANY WARRANTY OBLIGATION WITH RESPECT TO THE SOFTWARE AND THE MOBILE APPLICATION. 6. Liability. TO THE EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL INFOR BE LIABLE TO LICENSEE, LICENSEE USERS OR TO ANY THIRD PARTY FOR ANY DAMAGES ARISING IN CONNECTION WITH USE OR INABILITY TO USE THE MOBILE APPLICATION OR IN CONNECTION WITH INFOR'S PROVISION OF OR FAILURE TO PROVIDE SERVICES PERTAINING TO THE MOBILE APPLICATION, OR AS A RESULT OF ANY DEFECT IN THE MOBILE APPLICATION, OR AS A RESULT OF ANY CHANGE, SUSPENSION, REMOVAL OR DISABLING OF ACCESS TO THE MOBILE APPLICATION. THIS DISCLAIMER OF LIABILITY SHALL APPLY REGARDLESS OF THE FORM OF ACTION THAT MAY BE BROUGHT AGAINST INFOR, WHETHER IN CONTRACT OR TORT, INCLUDING WITHOUT LIMITATION ANY ACTION FOR NEGLIGENCE, PRODUCT LIABILITY, FAILURE OF THE MOBILE APPLICATION TO CONFORM TO ANY LEGAL OR REGULATORY REQUIREMENT OR CLAIMS ARISING UNDER CONSUMER PROTECTION OR SIMILAR LEGISLATION. LICENSEE'S AND LICENSEE USER'S SOLE REMEDY FOR BREACH OF THIS SUPPLEMENT BY INFOR OR FOR ANY OTHER CLAIM RELATED TO THE MOBILE APPLICATION OR THIS SUPPLEMENT SHALL BE TERMINATION OF THIS SUPPLEMENT AND THE EULA. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN, UNDER NO CIRCUMSTANCES SHALL INFOR AND ITS LICENSORS BE LIABLE TO LICENSEE, LICENSEE USERS OR ANY OTHER PERSON OR ENTITY FOR ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES, LOSS OF GOOD WILL OR BUSINESS PROFITS, WORK STOPPAGE, DATA LOSS, COMPUTER FAILURE OR MALFUNCTION, ANY AND ALL OTHER COMMERCIAL DAMAGES OR LOSS, OR EXEMPLARY OR PUNITIVE DAMAGES. 7. Indemnification. INFOR will defend, indemnify and hold Licensee harmless from and against any loss, cost and expense that Licensee incur because of a third party claim that use of the Mobile Application as permitted under this Agreement and the Apple Terms of Use and the Google Terms of Service (as applicable) infringes any copyright of others. INFOR's obligations under this indemnification are expressly conditioned on the following: (1) Licensee must promptly notify INFOR of any such claim; (ii) Licensee must in writing grant INFOR sole control of the defense of any such claim and of all negotiations for its settlement or compromise (if Licensee chooses to represent its own interests in any such action, Licensee may do so at its own expense, but such representation must not prejudice INFOR's right to control the defense of the claim and negotiate its settlement or compromise); (iii) Licensee must cooperate with INFOR to facilitate the settlement or defense of the claim. INFOR will not have any liability hereunder to the extent the claim arises from (a) any modification of the Mobile Application or the Software; (b) the use or combination of the Mobile Application or Software with any computer, computer platform, operating system and/or data base management system not provided or approved in writing by INFOR; (c) if the claim would have been avoided by Licensee's use of the most recent version of the Mobile Application or Software; or (d) any improper use of the Software or Mobile Application. THE FOREGOING SETS FORTH INFOR'S EXCLUSIVE OBLIGATION AND LIABILITY WITH RESPECT TO INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS, Neither Apple nor Google has any indemnity obligation for the Software or the Mobile Application. 8. Export. U.S. export control laws and other applicable export and import laws govern use of the Mobile Application. Licensee and each Licensee User each represents and warrants that: (i) it is not a citizen, national or resident of, and is not located in nor under the control of, any government or country to which the U.S. government has prohibited export, that is subject to a U.S. government embargo, or that has been designated by the U.S. government as a terrorist- supporting country; (ii) it is not listed on any U.S. government list of prohibited or restricted parties; and (iii) it will neither export or re- export, directly or indirectly, the Mobile Application in violation of such laws, or use the Mobile Application for any purpose prohibited by such laws. 9. Support. INFOR does not offer support for the Mobile Application other than provision of updates, patches, bug fixes and new versions of the Mobile Application via the Apple App Store or Google Play, to be determined in INFOR's sole discretion. Neither Apple nor Google has any obligation to provide maintenance and support for the Mobile Application. Tnfor (US), Inc. Order Fonn (June 2012) Page 8 of 9 DD+ FAD 4.10.13 Final 10. Term and Termination. INFOR may terminate the EULA and use of the Mobile Application by Licensee and Licensee Users if Licensee or any Licensee User fails to comply with any terms of this Agreement or the Apple Terms of Use or the Google Terms of Service, as applicable. As applicable, the EULA will terminate automatically upon the termination of the Agreement or upon termination of any Licensee User's affiliation with or authorized use by Licensee. Apple or Google (as applicable) and INFOR may terminate access to and/or use of the Mobile Application by Licensee and Licensee Users at any time. Upon termination of the Agreement or the Apple Terms of Use or the Google Terms of Service (as applicable), in whole or in part, Licensee and each Licensee User will discontinue further use of the Mobile Application and delete all copies of the Mobile Application on the applicable Apple or Android mobile devices. 11. Third Party Product License Terms. Licensee and Licensee Users will comply with applicable third party terms of any third party agreement when using the Mobile Application. 12. Miscellaneous. Licensee acknowledges and agrees that this Supplement, as subject to the Agreement, is between INFOR and Licensee, for itself and on behalf of Licensee Users, and that neither Apple nor Google is a party to the Agreement or the EULA; (b) INFOR is solely responsible for the Software, Mobile Application and the INFOR- provided content thereof; (c) Apple and Apple subsidiaries are third party beneficiaries of the Apple Terms of Use, and Google and Google subsidiaries are third party beneficiaries of the Google Terms of Service; (d) Apple has the right (and will be deemed to have accepted the right) to enforce the terms of this Supplement and the Apple Terms of Use against Licensee and Licensee Users as a third party beneficiary thereof but only if Licensee has accepted these terms and/or each Licensee User has accepted the Apple Terms of Use as outlined above, and Google has the right (and will be deemed to have accepted the right) to enforce the terms of this Supplement and the Google Terms of Service against Licensee and Licensee Users as a third party beneficiary thereof but only if Licensee has accepted these terms and /or each Licensee User has accepted the Google Terms of Service as outlined above. INFOR's failure to enforce its rights with respect to any breach of this Supplement or the EULA will not act as a waiver of the right of INFOR to later enforce any such rights or to enforce any other breach. Licensee will ensure compliance by Licensee Users and fully indemnify and hold harmless INFOR for any breach by Licensee Users of the terms of the Agreement and the Apple Terms of Use and the Google Terms of Service, as applicable. 13. Changes. Apple may at any time modify the Apple Terms of Use and Google may at any time modify the Google Terms of Service, and Apple and Google may each impose new or additional terms and conditions on INFOR, Licensee and Licensee Users relating to the Mobile Application. Any such changes will be effective immediately and be deemed incorporated into this Supplement and the Apple Terms of Use and the Google Terms of Service, as applicable. Continued use of the Mobile Application by Licensee and Licensee Users will constitute acceptance of these changes. INFOR is a trademark of Infor (US), Inc. or its affiliates, registered in the U.S. and other countries. All rights reserved. Apple and App Store are trademarks of Apple Inc., registered in the U.S. and other countries. Android is a trademark of Google Inc. Any other trademarks identified herein are the property of their respective owners. Infor (US), Inc. Order Form (.tune 2012) Page 9 of 9 DD+ EAD 4.14.13 Final EXHIBIT 1 TO ORDER FORM SERVICE LEVEL AGREEMENT FOR INFOR PRODUCTS Infor SLA (rev. Feb 2012) STATEMENT OF PRINCIPLE .................................................................... ............................... 3 INFOR SUPPORT INFORMATION ........................................................... ............................... 3 ESCALATIONPROCEDURES ........................................................................... ............................... 3 SITE AVAILABILITY, PERFORMANCE AND SECURITY ................... ..............................4 SITEACCESS AND URLS ............................................................................... ............................... 4 SITE PERFORMANCE SPECIFICATIONS ........................................................... ............................... 4 PORTAL CONTENT SERVICE AGREEMENT LEVELS ...................... ............................... 6 IT SERVICE AGREEMENT LEVELS ....................................................... ............................... 7 THIRDPARTY DISCLAIMER ........................................................................... ............................... 8 OURDATA CENTER ...................................................................................... ............................... 8 SYSTEMREQUIREMENTS ............................................................................... ............................... 8 USER ACCOUNT MANAGEMENT AND LOGIN ................................... ............................... 8 VIRTUALINTEGRATION ................................................................................ ............................... 8 MANUALADMINISTRATION .......................................................................... ............................... 9 2 Statement of principle As Software As Service (SaaS), Infor's goal is to provide continuous uptime and service to all our clients. We are pleased that we achieve this goal on a regular basis. Loss of service has been rare and brief in duration. This document is a statement of policies and performance specifications used by Infor to deliver the highest quality service. Infor uses various facilities and procedures to provide 24x7 site monitoring and uses the latest technologies to ensure systems redundancy, data protection and general site security. Infor's service level policy is framed around three major disciplines: 1) Availability and Performance Standards, 2) User Account Management and 3) Technical Customer Support. Together these disciplines assure that you will have reliable access to the Answer Source InteractiveTM (ASI) and other Infor services. Infor Support Information Infor's normal business hours are between 8:30 a.m. PST — 5:00 p.m. PST. Escalation Procedures All disruptions of Infor service receive the full and immediate attention of Infor's senior technical staff. All issues are pursued until resolved and service is restored. Should client experience a service disruption, client personnel can contact Infor in the following manner:' For Technical Support • During normal business hours, contact your Infor Account Manager at 1.800.685.5578 or 415.897.0728. Depending upon the nature of the problem, the Account Manager will route the problem to the appropriate technical staff. • During non - business hours, send a brief description of the problem to support(a,enwisen.com All escalation requests should include the following information: • Issue Description • Navigation path • User Access Rights • Expected Results • Actual Results For Content Support Questions related to site content, including specific Client content (benefits, policies, forms, etc.) should be directed to service @enwisen.com If you need to talk with a Infor representative, contact your Infor Account Manager at 1.800.685.5578 or 415.897.0728 during business hours. Depending on the nature of the problem, the Account Manager will route the problem to the appropriate technical staff. Site Availability, Performance and Security Infor uses various network and infrastructure assets to provide a high level of continuous service and data security. In addition, Infor will provide systems enhancements and upgrades as new technologies become available. Client will be notified in advance of any planned upgrades or enhancements. Infor's service measures are outlined below. Site Access and URLs The Employee Resource Center is accessible through several URLs: Virtual Integration: o For clients using Virtual Integration, users will access the ASI through their Intranet, HRIS, and / or Benefits Administration provider o Specific URLs and log in procedures will be provided by the client o If applicable the Statement of Work (SOW) provides more detail on Virtual Integration setup and configuration * Clients may also log in directly through one of the following URLs: o Primary access: hqp: / /erc.enwisen.com o Secondary access: httpJ /www.enwisen.com Click on User Sign In on the Home page. Site Performance Specifications Infor's design, hosting, maintenance and operation of the ASI includes, but is not limited to, the standards and practices set forth below: (a) Availability. The ASI will be available 24 hours per day, 7 days a week and 365 days a year, subject to the below terms and conditions. (b) Reliability. It is Infor's policy to be fully operational a minimum of 99.9% of the time (measured on a monthly basis), excluding Scheduled Maintenance between Friday 9:00 PM and Saturday 5:00 AM PST. Infor will notify clients of any scheduled maintenance which exceeds a period of 60 minutes. From time to time, scheduled maintenance may need to occur during regular business hours. Significant scheduled maintenance (more than one hour) during normal business hours will not occur more than twice in any 30 -day period unless due to Infor's hosting provider notification that such maintenance is required. Infor will provide notice of any expected downtime due to 4 scheduled maintenance. In the event Infor experiences an unplanned outage, Infor will notify clients with a description of the material downtime (downtime lasting longer than 30 minutes), including an approximate length of time the site was down and a best -known reason for the downtime. (c) Performance Standards. Infer will maintain a monthly average page response time of 2 second or less as determined by external web site monitoring from at least 12 locations around the US in all three time zones, and will exclude the weekly maintenance window. The response time of individual pages in the system will vary depending on the volume of data returned. Reports and Analytics may require more server time to process and return depending on the volume of client data. (d) Security. Infor (or its hosting agent) will maintain a protected and secure data center environment with physical access restricted to authorized personnel, and network and remote access for end users restricted by firewall and other electronic means. Infor's hosting facility will also provide sufficient fire suppression equipment so as to protect the computer hardware and network hardware used by the ASI, and backup power supplies to provide uninterrupted supplies of electricity. (e) Security Policy. In the event of a security breach, Infor will notify clients within 24 hours of identifying the issue. Infor will respond immediately, and IT resources will provide full attention to such occurrences. Resolution may result in an unscheduled service downtime. Clients will receive within 48 hours, or sooner if required by law, from the time of the identification of the issue a written description of the issue, its root cause, resolution and measurements to be taken to prevent the issue from repeating in the future. (f) Redundancy. Infor will maintain redundant Intemet/network connections to all computer facilities affecting operation of the ASI. (g) Automatic Server Failover. Infor will maintain an automatic failover of computer hardware servers supporting the ASI so that failover of any one computer hardware server will not affect nor disrupt the delivery of text, graphics, or other information to users of the ASI; provided, however, Infor may maintain one or more database servers with back -up or " failover" that is not automated, bur which is monitored and will occur promptly. (h) Backup. Infor will perform automatic and regularly scheduled backup of all data entered on the ASI on a daily basis and will maintain procedures for restoration of such backups. Backups will be stored at a commercial media storage vendor located offsite from the server facility. Transport of media will be provided by bonded courier or vendor's agent. Infor will regularly back up programs running on the ASI whenever these programs are modified. Backup media sets containing client data will be stored in encrypted format, per Infer Security Standards, and retained for a maximum of 4 months unless otherwise amended by contractual obligations. (i) Staffing Levels. Infor (or its agent) will maintain twenty -four (24) hours per day, seven (7) days per week staffing of the data center hosting facility. 0) Security Monitoring. Infor will maintain a plan for identifying and avoiding losses of data or programs, breaches of security, viruses, and disabling or harmful 5 devices on the computers operated in connection with the design, hosting, operation and maintenance of the ASI. (k) Facilities Management. Infor (or its hosting agent) will maintain a facilities management plan, including data backups, computer hardware maintenance, network hardware maintenance, installation of software updates and fixes as supplied by the manufacturers of the computer and network hardware in place. (1) Real Time Activity Monitoring. Infor will maintain a real time activity monitor that will detect any significant performance degradation or down time for the ASI, including, but not limited to, server availability and health, effectiveness of the firewalls, and the availability of the database. (m) Disaster Recovery. Infor (or its hosting agent) will apply all Disaster protection and recovery mechanisms set forth in Infor's Disaster Recovery Plan (as updated by Infor from time to time) to avoid and/or minimize the loss of service and/or damage arising from any impairment of the ASI, caused by and/or resulting from a Disaster. For purposes of this subsection, a "Disaster" includes any threatened or actual interruption or shutdown (of any duration) of any facility that directly or indirectly affects the ASI. Infor will make its Disaster Recovery Plan available for client's review at reasonable intervals at Client's request. In the event of a force majeure, we will be operational within 4 days_ Infor will test its Disaster Recovery Plan on an annual basis. Within sixty (60) days prior to the test, if such a test will affect a client's site operation, Infor will notify client of the test date and the test plan's approaches, procedures, parameters, objectives, and other reasonably relevant particulars. If requested, Infor will provide clients with copies of all test results applicable to the testing of the Disaster Recovery Plan within thirty (30) days following the conclusion of each test, or as such results are provided by the hosting provider. Portal Content Service Agreement Levels All of your service requests, including corrections, additions or deletions for existing benefit plans, forms, links and other content should be directed first to your project manager or account manager. P1— Simple Simple name changes, address changes, or content changes to one page /plan. P2 — Medium New links, new posted forms, changes to content across multiple pages /plans, new onboarding tour stop with simple content P3 — Complex Any new material or functionality including new pages, new plans, new content, new tours, new modules, new handbooks, new or changes to existing onboarding data forms, file transmission updates, edits to data files, or rebranding of site. A specific timeline will be determined after proper scoping of the request. The complexity of the task will determine the specific time frame. Changes related to plan renewals and Open Enrollment are considered complex and will be handled as a separate project. 0 P4 — Data Imports and Exports Assumes data is in the correct format without errors Maintenance Resolution P1 2 business days from receipt P2 5 business days from receipt P3 TBD based on scope and a mutually agreed upon timeframe P4 Automated imports and exports will be loaded one time per day following the receipt of the file. Non- automated or partially automated processes will be imported 5 business days from receipt Any requests that are sent after hours will be handled the next business day according to the timelines noted above. All work will be performed during Infor normal business hours, $:30 am- 5:30 pm, Monday - Friday, wherever the Infor resource is located. IT Service Agreement Levels P1— URGENT Site is down for the entire organization. P2 — High Any critical condition which prevents the use or continued use of any one or more functions of the Web Site and which the client cannot reasonably circumvent or avoid on a temporary basis without the expenditure of significant time or effort. P3 — Medium Any limited condition which is not critical in that no loss of data occurs and which client can reasonably circumvent or avoid on a temporary basis without the expenditure of significant time or effort. P4 — Low Any minor problem condition or documentation error which client can easily circumvent or avoid. Third Party Disclaimer Infor does not and cannot control the flow of data to or from Infor's network, the data center and other portions of the Internet. Such flow depends in large part on the performance of Internet services provided by, and/or controlled by, third parties. At times, actions or inactions of such third parties can impair or disrupt Client's connections to the Internet (or portions thereof). Infor cannot guarantee that such events will not occur. Accordingly, Infor disclaims any liability whatsoever resulting from or related to such events. Our Data Center Our data center partner is SAVVIS, the recognized leader in the managed services industry. SAVVIS has been in operation for more than eleven years, is SAS 70 certified and has 29 global data centers to support Infor's diverse needs. SAVVIS' data centers are equipped with the latest infrastructure technology e.g., networks, servers, firewalls, power, disaster recovery and prevention, to support the requirements of Infor and Infor's client base. In addition, SAVVIS provides Infor the necessary flexibility to continue to add servers to its configuration in order to support peak usage, existing client growth and new client acquisition. System Requirements Infor's service requires one of the following browsers, which are tested and supported on both Windows and Macintosh operating systems: Internet Explorer Firefox Safari Versions 6, 7, 8 Versions 2.0.0.15, 2.0.0.20, Versions 3.2.1, 4.0 3.0 Our service should perform satisfactorily on 28.8 kbps dial-up modems, and browsers that support HTML 3.0 and JavaScript 1.2 industry standards. To access the site, cookies must not be disabled on a user's browser. Some forms require the use of Adobe Acrobat reader Version 4.0. Links and instructions are on the site to guide the user through the download and install process. User Account Management and Login Infor uses two methods for managing user accounts and access to the ASI 1) Virtual Integration and 2) Manual Administration. Virtual Integration is the most commonly used method for user account management. Virtual Integration Virtual Integration allows users who are logged into one Internet service to seamlessly transition into the Employee Resource Center. This method is used where a company has an existing Intranet, HRMS, or similar type system with a database of employee information for user authentication. All user account access information is passed to Infor behind the scenes when the user links into the ASI. With this configuration, clients continue to manage user accounts and employee access through their current processes. Infor will manage the Virtual Integration interface with client's systems. Manual Administration Maintenance User account maintenance is initially set up by Infor and generated by the employee census file provided by client. All future new users will need to be set up by an HR administrator at client through the administration menu on the Employee Resource Center, Passwords Clients using direct login to the Employee Resource Center have the ability to specify the default passwords for new accounts. Typically, this is the first initial, last name, or the last four digits of a social security number. Other methods are available on request. The specific protocol for passwords will be established prior to the initial employee census upload and depend upon the client's specific configuration. Client administrators have the ability to reset passwords for employees; however, they cannot look up employee passwords directly. Employees have the ability to change their passwords at any time. Users also have the option to specify a "Secret" question and answer. If a user forgets his password and he has previously provided an answer to a secret question, he will be prompted to supply that answer. If he answers correctly, an email containing a link will be sent to him. The user will have seven (7) days to click the link to reset his password. A generated phrase will be provided to prevent automated application from hacking the functions. Users are encouraged to input a question for which only they know the answer. Lost Passwords If an employee loses his password and is unable to recover it, he should contact the client's HR administrator to reset the password. Users should be encouraged to change their passwords any time the passwords have been reset. M EXHIBIT 3 TO MASTER CONTRACT SOFTWARE LICENSE AGREEMENT THIS SOFTWARE LICENSE AGREEMENT (the "Agreement") is made between Infor (US), Inc. ( "Infor ") and the City of Corpus Christi, TX ( "Licensee ") as of the Effective Date. The parties agree as follows: 1. Definitions (a) " Delivery Address means the Licensee shipping address set forth in the applicable Order Form as the Delivery Address. (b) " Delivery Date" means, for each Component System, the earliest of (a) the date that Infor places the Component System with a shipping agent, F.O.B. Shipping Point, for shipment to the Delivery Address or such other address Licensee specifies, (b) the date Infor provides Licensee electronic access to the Component System by, for example, providing Licensee a URL, where the Component System is available for immediate electronic download along with access codes permitting download and access to the Component System, or (c) the date that Licensee actually receives the Component System. (c) " Master Contract means the Master Contract documented executed by the parties on , 2013, to which this Software License Agreement is an Exhibit. All terms in the Master Contract that are applicable to the license are hereby incorporated by reference. (d) " Marketing Associate means a third party entity specified on an Order Form which has an agreement with Infor authorizing such third party to market the Component Systems and related services, maintenance and support to Licensee. (e) " Object Code means computer programs assembled, compiled, or converted to magnetic or electronic binary form, which are readable and useable by computer equipment. (f) " Software Supplement means, with respect to a Component System, the addendum attached to the applicable Order Form that contains additional terms, conditions, limitations and /or other information pertaining to that Component System. If any terms of a Software Supplement conflicts with any other terms of this Agreement or the applicable Order Form, the terms of the Software Supplement will control. (g) " Source Code means computer programs written in higher -level programming languages and readable by humans. (h) " Support Agreement means the Software Support Agreement entered into between the parties as of the Effective Date. (i) "Third Party Licensor" means a third party whose software products ( "Third Party Products ") have been made available to Infor for distribution and licensing under Infor Software License Agreement (US Nov 2012) FINAL the terms of its agreement with Infor (a " Third Party Agreement "). (j) " User Restriction means any Component System user restriction identified in an Order Form (for example, and without limitation, number of named or concurrent users). 2. Right to Grant License and Ownership Infor has the right to grant Licensee this license to use the Component Systems. Infor either owns all right, title and interest to, or has the right to license, the Component Systems. 3. License Subject to the terms and conditions of this Agreement and the applicable Order Form (including, without limitation, with respect to termination), Infor grants Licensee a perpetual (unless otherwise specified on the Order Form), non - exclusive, non - transferable license (without the right to sublease or sublicense) to use the Component Systems (including any updates, enhancements or modifications to such Component Systems that Infor provides under the Support Agreement) on the Equipment for Licensee's own, internal computing operations. The computer readable media containing the Component Systems may also contain software programs for which Licensee is not granted a license for use. Licensee may not make any use of any such software programs for which Licensee is not expressly obtaining a license for use under this Agreement. Any rights not expressly granted in this Agreement are expressly reserved. (a) Documentation Except as otherwise provided in the applicable Software Supplement, Licensee may make a reasonable number of copies of the Documentation for each Component System for its internal use in accordance with the terms of this Agreement. (b) Additional Restrictions on Use of the Component Systems Licensee's use of the Component Systems is subject to any User Restrictions specified in the applicable Order Form. Except to the extent contrary to applicable law, Licensee is prohibited from causing or permitting the reverse engineering, disassembly or de- compilation of the Component Systems. Licensee is prohibited from using the Component Systems to provide service bureau data processing services or to otherwise provide data processing services to third parties. Licensee will not allow the Component Systems to be used by, or disclose all or any part of the Component Systems to, any person except Licensee Employees. Licensee acknowledges and agrees that U.S. export control laws and other applicable export and import laws govern its use of the Component Systems and Licensee will neither export or re- export, directly or indirectly, the Component Systems, nor any direct product Page t of 3 thereof in violation of such laws, or use the Component Systems for any purpose prohibited by such laws. Licensee acknowledges that a special security program or code ( "Key ") may be required to operate the Component System. Any such Key may prevent the Component System from operating (i) on any configuration other than the Equipment or (ii) for more than the maximum number of users specified in an Order Form. (c) Intellectual_ Property Rights Notices Licensee is prohibited from removing or altering any of the Intellectual Property Rights notice(s) embedded in or that Infor otherwise provides with the Component Systems. Licensee must reproduce the unaltered Intellectual Property Rights notice(s) in any full or partial copies that Licensee makes of the Component Systems. (d) Notice To use any of the Component Systems, Licensee may also need to obtain, install and maintain Infor - supported versions of certain software products, database software products and certain software /hardware peripherals. By this notice, Infor is advising Licensee that Licensee should request information about such necessary software products, database software products and software /hardware peripherals. (e) Source Code Unless otherwise explicitly provided in an Order Form, Licensee has no license to access or use, or any other rights in or to, the Source Code for a particular Component System. If the Order Form grants Licensee a license to use Source Code for a particular Component System, then Licensee has the limited right to use such Source Code to modify such Component System for its own, internal computing operations. Subject to the foregoing, Licensee will not disclose all or any part of the Source Code for a Component System to any person except Licensee Employees who, before obtaining access to the Source Code, have been informed by Licensee in writing of the non - disclosure obligations imposed on both Licensee and such Licensee Employees under this Agreement. Infor will own all right, title and interest to all derivative works of the Component System ( " Derivative Works "), even if solely created by Licensee pursuant to a license to use Source Code hereunder. Licensee hereby assigns to Infer absolutely all of its rights, title and interest in and to any Derivative Works created by the Licensee together with all Intellectual Property Rights therein. Subject to the terms and conditions of this Agreement, Infor grants Licensee (if licensed to use Source Code hereunder) a perpetual (unless otherwise specified in the Order Form), non- exclusive, non - transferable license (without the right to sublease or sublicense) to use and copy for use the Derivative Works created by Licensee or created by Infor at Licensee's request and payment, for Licensee's own, internal computing operations. Upon Infor's request, Licensee will provide Infor with a copy (including all documentation related thereto) of all Derivative Works created by Licensee and will execute and deliver to Infor any documents reasonably necessary to vest in Infor all right, title and interest therein. 4. Deli. Except as otherwise provided in the applicable Order Form, the Delivery Date shall not be later than thirty (30) days after the Order Form Date. 5. Payment and Taxes Infor Software License Agreement (US Nov 2012) FINAL Payment Payment is addressed in the Master Contract and Exhibits thereto. (b) Shipping Charges are included in the not to exceed amount listed in the Master Contract (including Exhibits thereto). 6. Limited Warranty, Disclaimer of Warranty and Remedies. The limited warranty set forth in subsection (a) below is in addition to the applicable warranties set forth in the Master Contract. (a) Limited Software Warranty by Infer and Remedy For Breach. Infer warrants that each Component System licensed to Licensee will operate without a Documented Defect for a period of six (6) months from the Delivery Date. Infer warrants that the media on which the Component System is delivered will be free of material defects in material and workmanship for a period of ninety (90) days from the Delivery Date. Infor's sole obligation with respect to a breach of either of the foregoing warranties shall be to repair or replace the Component System or media giving rise to the breach of warranty. If Infor is unable to repair or replace such Component System or media within a reasonable period of time, then, subject to the limitations set forth in Section 13 of this Master Contract, Licensee may pursue its remedies at law to recover direct damages resulting from the breach of the applicable warranty. The remedies in this Section 6(a) are exclusive and in lieu of all other remedies, and represent Infor's sole obligations, for a breach of the foregoing warranties. Licensee must provide notice to Infer of any warranty claim within the warranty period. (b) Abrogation of Limited Warranty. Infer will have no obligation under this Section 6 to the extent that any alleged breach of warranty is caused by: (i) any modification of the Component System; (ii) Licensee's failure to promptly implement changes that Infer provides to correct or improvethe Component System; or (iii) the use or combination of the Component System with any computer, computer platform, operating system and/or data base management system other than the Equipment. Excluding the Third Party Products that are licensed on Exhibit 2: Infer Order Form to the Master Contract, to the extent that an alleged breach of warranty concerns a Third Party Product that is subject to a more limited warranty under a Third Party Agreement than specified in Section 6(a) above, Infor's obligations hereunder will be further limited accordingly. The limited warranty in Section 6(a) shall not apply to (x) updates, enhancements or modifications provided under the Support Agreement or (y) previously licensed Component Systems for which Licensee is changing User Restrictions (e.g., without limitation, adding users) under an Order Form. (c) HIGH RISK ACTIVITIES THE COMPONENT SYSTEMS ARE NOT FAULT - TOLERANT AND ARE NOT DESIGNED, MANUFACTURED OR INTENDED FOR USE AS ON -LINE CONTROL EQUIPMENT IN HAZARDOUS ENVIRONMENTS REQUIRING FAIL -SAFE PERFORMANCE, SUCH AS IN THE OPERATION OF NUCLEAR FACILITIES, AIRCRAFT NAVIGATION OR AIRCRAFT COMMUNICATION SYSTEMS, MASS Page 2 of 3 TRANSIT, AIR TRAFFIC CONTROL, DIRECT LIFE SUPPORT MACHINES, OR WEAPONS SYSTEMS, IN WHICH THE FAILURE OF THE COMPONENT SYSTEMS COULD LEAD DIRECTLY TO DEATH, PERSONAL INJURY, OR SEVERE PHYSICAL OR ENVIRONMENTAL DAMAGE ( "HIGH RISK ACTIVITIES "). ACCORDINGLY, INFOR DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTY OF FITNESS FOR HIGH RISK ACTIVITIES. LICENSEE AGREES THAT INFOR SHALL NOT BE LIABLE FOR ANY CLAIMS OR DAMAGES ARISING FROM OR RELATED TO THE USE OF THE COMPONENT SYSTEMS IN SUCH APPLICATIONS. 7. Term and Termination (a) Right of Termination If either party materially breaches any material obligation in this Agreement or an Order Form (including, without limitation, any obligation to pay license fees), and fails to remedy such breach (if such breach can be remedied) within thirty (30) days of receipt of written notice of such breach, the other party may terminate this Agreement (including all Order Forms hereunder). Notwithstanding the foregoing, to the extent such material breach cannot be remedied through efforts of the breaching party, the other party has the right to terminate this Agreement (including all Order Forms hereunder) on less than thirty days' written notice. Notice to Infor of an alleged breach of warranty will not constitute a notice of termination of this Agreement. (b) Effect of Termination Upon termination of this Agreement by either party, Licensee will discontinue further use of the Component Systems, and will promptly return to Infor or (at Infor's request) destroy all copies of the Component Systems, and will certify to Infor in writing, over the signature of a duly authorized representative of Licensee, that it has done so. Termination of this Agreement will not relieve either party from making payments which may be owing to the other party under the terms of this Agreement. (c) Survival of Obligations All obligations relating to non- use and non - disclosure of Confidential Information, indemnity, limitation of liability, and such other terms which by their nature survive termination, will survive termination of this Agreement. (d) Termination Without Pre'udice to Other Rights and Remedies Termination of this Agreement will be without prejudice to either party pursuing any other remedies available to it. 8. Audit Rights Infor (including any third party auditor retained by Infor) may audit the records and systems of Infor Software License Agreement (US Nov 2012) FINAL Licensee to ensure compliance with the terms of this Agreement and each applicable Order Form(s). Infor will notify Licensee in writing at least ten (10) business days prior to any such audit. Any such audit will be conducted during Licensee's regular business hours at Licensee's location and will not interfere unreasonably with Licensee's business activities. Infor may audit Licensee no more than once in any twelve (12) month period. If an audit reveals that Licensee is using a Component System beyond the scope of the license granted herein (such as for example, for a number of users greater than those that Licensee licensed pursuant to this Agreement), then, in addition to any other remedies available to Infor, Licensee will promptly pay Infor the underpaid license fees therefore and associated fees for Support (as defined in the Support Agreement), based on Infor's then - current list rates. 9. Miscellaneous , Infor Public statements concerning the existence or terms of this Agreement will not be made or released to any medium except with the prior approval of the City Manager . Notwithstanding the foregoing, Infor may use Licensee's name in a list of its customers. Infor and Licensee are independent contractors under this Agreement, and nothing herein will be construed to create a partnership, joint venture or agency relationship between them. This Agreement shall be construed as if drafted by both parties and shall not be strictly construed against either party. Infor is an Equal Employment Opportunity employer. As such, 41 CFR 60- 1.4(a), 60- 250.5, & 60- 741.5 are herein incorporated by reference. 10. Entire Agreement This Agreement is an Exhibit to the Master Contract. All duties of the parties shall be in compliance with the terms and conditions of the Master Contract. Any purchase order or similar document that may be issued by Licensee in connection with this Agreement does not modify this Agreement. No modification of this Agreement will be effective unless it is in writing, is signed by each party, and expressly provides that it amends this Agreement; provided, however, that a modification mutually agreed to pursuant to a click -thru or click -wrap agreement delivered by Infor will be effective. This Agreement and any signed agreement or instrument entered into in connection herewith or contemplated hereby, and any amendments hereto or thereto, to the extent signed and delivered by means of digital imaging, electronic mail or a facsimile machine, shall be treated in all manner and respects as an original agreement or instrument and shall be considered to have the same binding legal effect as if it were the original signed version thereof delivered in person. Page 3 of 3 EXHIBIT 4 TO MASTER CONTRACT SOFTWARE SUPPORT AGREEMENT THIS SOFTWARE SUPPORT AGREEMENT (the "Support Agreement") is made between Infor (US). Inc. ( "Infor") and the City of Corpus Christi. TX ( "Licensee ") as of the Effective Date. The parties agree as follows: I. Incorporation By. Reference The Master Contract and Sections 1 ( Definitions ), 7 ( Confidential Information 10 through 14 ( Notices , Force Majeure Assignment No Waiver and Choice of Law; Severabilitv respectively), and 16 through 18 (Compliance with Laws Audit Rights and Miscellaneous respectively) of the License Agreement are incorporated into this Support Agreement by this reference as fully as if written out below. If any provision incorporated by reference from the Master Contract conflicts with any provision of this Support Agreement, the provision of the Master Contract will control. 2. Additional Definitions (a) " Contract Period means, as applicable, the Initial Term or the Renewal Period for which Licensee has paid the applicable fee for Support. Support if Licensee fails to pay the applicable fees hereunder or is otherwise in breach of this Support Agreement. Infor shall have no obligation to provide Support for any Component System on any hardware or systems software configuration other than the Equipment, or if the Component System has been modified other than in accordance with this Support Agreement. In addition, Licensee agrees to provide Infor with access to such facilities and equipment as are reasonably necessary for Infor to perform its obligations hereunder, including remote access to the Equipment. Support provided hereunder does not include related services, if any, required by Licensee, including, without limitation, installation or implementation of the Component System or any updates, enhancements or modifications thereto. 4. Payment and Taxes (b) " Initial Term means, with respect to the Component Systems specified in an Order Form, the twelve -month period beginning on the Order Form Date, unless otherwise specified in the Order Form. (c) " Renewal Period means, as applicable, each successive twelve -month period following the Initial Term. (d) "License Agreement" means the Software License Agreement entered into between the parties as of the Effective Date. (e) " Master Contract means the Master Contract document executed by the parties on , 2013, to which this Software Support Agreement is an exhibit. 3. Services (a) Types of Services Subject to Licensee paying the applicable fee for Support hereunder for a particular Component System, Infor shall (a) provide Licensee with access (via the Internet, telephone or other means established by Infor) to Infor's support helpline, (b) provide, when and if generally available, Upgrades, updates, enhancements or modifications to the then - current, general release version of such Component System that are not separately priced or licensed as new products; and (c) use reasonable efforts to correct or circumvent Documented Defects (the foregoing referred to collectively as "Support"). As used herein "Upgrades" means updates to the software in the form of point releases and major releases. (b) Third Party Products. With respect to Third Party Products, Infor's provision of Support will be limited to providing Licensee with the support that the Third Party Licensor provides to Infor for such Third Party Products. (c) Restrictions Infor shall have no obligation to provide Infor Software Support Agreement (US Nov 2012) FINAL (a) Support Fees For annual Support of the Component Systems specified on an Order Form, Licensee will pay Infor the Support Fee specified in the Order Form, which will be subject to successive increases on an annual basis (starting with the first Renewal Period) not to exceed the "Annual Escalation Percentage Cap" (as specified in the Order Form). If the Initial Term is less than 12 months, the fee for the Initial Term of Support will be prorated accordingly. Payment of the applicable fee for any Renewal Period of Support is due prior to the commencement of such Renewal Period. All payments hereunder are non - refundable. (b) Additional Costs Licensee will reimburse Infor for actual travel and living expenses that Infor incurs in providing Licensee with Support, with reimbursement to be on an as- incurred basis. Licensee will also reimburse Infor for charges incurred in connection with accessing Equipment, if any. (c) Invoices and Late Charges Licensee will pay each Infor undisputed invoice within thirty (30) days of the date of invoice and in any event, on or before the dates specified in this Support Agreement or the applicable Order Form. Late payments are subject to a late charge equal to the lesser of: (i) one and one -half percent (1 % %) per month; and (ii) the highest rate permitted by applicable Texas law. 5. Limited Warranty and Disclaimer of Warranties. The limited warranty set forth in subsection (a) below is in addition to the applicable warranties set forth in the Master Contract. (a) Limited Support Warranty and Remedy For Breach. Infor warrants to Licensee that it will render the Support hereunder with reasonable care and skill. If Licensee notifies Infor within 90 days after delivery of the Support in issue, then Infor will re- Page 9 of 2 perform such Support in compliance with the foregoing warranty. If despite its reasonable efforts, Infor is unable to provide Licensee with Support in compliance with the foregoing warranty, then, subject to the limitations set forth in Section 13 of the Master Contract, Licensee may pursue its remedy at law to recover direct damages resulting from the breach of this limited warranty. These remedies are exclusive and are in lieu of all other remedies, and Infor's sole obligations for breach of this limited warranty are contained in this Section 5(a). 6. Term With respect to each Component System specified on an Order Form, the term of this Support Agreement shall begin on the Order Form Date and end on the last day of the initial Term, and automatically renew for successive Renewal Periods, unless either party provides written notice to the other party of non - renewal at least ninety (90) days prior to the commencement of the Renewal Period. 7. Termination If either party materially breaches any material obligation in this Support Agreement (including, without limitation, any obligation to pay fees hereunder), and fails to remedy such breach (if such breach can be remedied) within thirty (30) days of receipt of written notice of such breach, the other party may terminate this Support Agreement. Notwithstanding the foregoing, to the extent such material breach cannot be remedied through efforts of the breaching party, the other party has the right to terminate this Agreement on less than thirty days' written notice. Notice to Infor of a suspected Documented Defect will not constitute a notice of termination of this Support Agreement. Termination of this Support Agreement will be without prejudice to the terminating party's other rights and remedies hereunder. Termination of this Support Agreement shall also terminate all Order Forms hereunder Infor Sottware Support Agreement (US Nov 2012) FINAL but only insofar as such Order Forms relate to Support. For the avoidance of doubt, termination of this Support Agreement shall not terminate licenses granted pursuant to the License Agreement unless such licenses are terminated pursuant to the terms of the License Agreement. Termination of this Support Agreement will not relieve either party from making payments which may be owing to the other party hereunder. 8. Entire Agreement This Support Agreement is an exhibit to the Master Contract. All duties of the parties shall be in compliance with the terms and conditions of the Master Contract. Any purchase order or similar document, which may be issued by Licensee in connection with this Support Agreement does not modify this Support Agreement. No modification of this Support Agreement will be effective unless it is in writing, is signed by each party, and expressly provides that it amends this Support Agreement; provided, however, that a modification mutually agreed to pursuant to a click -thru or click -wrap agreement delivered by Infor will be effective. This Support Agreement and any signed agreement or instrument entered into in connection herewith or contemplated hereby, and any amendments hereto or thereto, to the extent signed and delivered by means of digital imaging, electronic mail or a facsimile machine, shall be treated in all manner and respects as an original Support Agreement or instrument and shall be considered to have the same binding legal effect as if it were the original signed version thereof delivered in person. Exhibit: The then - current version of the Infor Standard Support Operations Contract Summary is hereby incorporated by reference. Licensee acknowledges that Infor may update this document from time to time in its discretion. Page 2 of 2 EXHIBIT TO SUPPORT AGREEMENT INFOR Xtreme Support Summary A general explanation of the Infor Xtreme Support plans is located at www.infor.com /support/support -plan- features / This document provides a more comprehensive description of Infor Xtreme Support and supplements the explanation set forth in the link above. These descriptions are subject to change at Infor's discretion; however, changes to these descriptions will not cause any material decrease in the Support provided to you during the annual period for which you have paid the applicable Support fee ( "Contract Period "). These descriptions do not replace any rights or obligations set forth in the Agreement with Infor, but in the event of a conflict between the Agreement and this document, this document shall govern and control. Capitalized terms not defined herein shall have the meaning(s) set forth in the Agreement. 1. SUPPORT SERVICES 1.1 Telephone Technical Support Generally, Infor will provide telephone support Monday through Friday, 8:00 a.m. to 5:00 p.m., local time, in the Licensee's time zone, excluding holidays observed by Infor, which fall within the applicable coverage window. However, these hours vary based on Component System. Component System support hours are noted in specific knowledge base articles, on the Infor Xtreme Support portal, located at www.inforxtreme.com/inforxtreme Should Licensee purchase a Support plan with 240 Critical Incident Support (e.g. Xtreme Premium Support), Infor will respond to Severity 1 support incidents 365 days a year and 24 hours per day. This service will also be available during holidays observed by Infor. This option is not available for all Component Systems. 1.5 Access to Updates and Service Packs When generally available, and provided such release is issued during a paid Contract Period, Infor will provide licensee with access to the next new release of the Component System, which may include migration tools to assist with the upgrade process. Infor will provide Licensee with accessto periodic scheduled service packs including modifications of the base product, localizations, and translated versions which are made available for certain Component Systems. These often include adjustments that require code changes to the applicable Component System for human resources, finance, and logistical areas, and may include country- specific localizations. When generally available, Infor will provide Licensee with access to additional functionality or new functionality in applicable Component Systems, which may be issued as part of Xtreme Support as a result of enhancement requests from customers. 1.2 Electronic Support Infor will provide24x7x365 online access to its electronic support services, such as online incident logging, tracking and management, knowledge base articles, latest Component System release information, electronic software distribution, Component System upgrades and Component System documentation. 1.3 24x5 Critical Incident Support The Infor Xtreme Support plan covers 245 Critical Incident Support for most Component Systems. "Critical Incident Support" is defined as the delivery of support via telephone for production down (Severity 1) situations, as defined in Section 2.2 below. When Licensee calls for technical assistance regarding a Severity 1 issue outside of support coverage hours or during locally observed holidays, the call will be routed to another open support center or to the on -call resource. Severity 1 incidents will be worked until the Component System(s) is operational, a commercially reasonable workaround is in place, or the incident severity can be lowered to Severity 2 or below. Notwithstanding the foregoing, the Severity 1 support incidents of Component Systems on 8x5 Xtreme Support plan and all other severity levels will be logged for response the next local business working day. 1.4 24 x7 Critical Incident Support Option 1.5.1 Critical Solution Notification The Infor Xtreme Support Portal enables each Licensee to develop a unique profile, which identifies the knowledge base articles that may be of particular interest. When Infor develops a knowledge base article for a critical incident, Licensee can receive notification about its availability and how to access it, which can help reduce the time it takes to receive the important updates required to remain current on the applicable Component System(s). 1.5.2 Support Briefings Infor provides Licensee with access to support briefings, which are recorded webinars, lasting an average of 5 —15 minutes, designed to help Licensee become familiar with the latest Infor Component Systems functions and features. 2. Resolution of Support Incidents 2.1 Initiation of an Incident Licensee may contact Infor Xtreme Support via telephone or may log an incident online via the support portal to initiate an application support request referred to as an "incident ". A support "incident" is generally any instance of a request for assistance and typically refers to a single, reproducible issue, problem or symptom. PUBLICATION DATE: April, 2013 Page 1 O Copyright 2013 Infor, Inc. and /or its affiliates and subsidiaries. All rights reserved. INFOR Xtreme Support Summary To help ensure a timely response to a support incident, Licensee shall provide the following information: (a) the Infor Licensee number and contact details, (b) applicable Component System name and version number, including any applicable maintenance release number (c) severity level of support request, (d) details of the support request, including error messages and error reproduction steps if any, and applicable screen shots and output examples if logging online, (e) description of issue's impact and frequency, and (f) applicable hardware, operating systems and third party software information. 2.2 Severity Levels Licensee will use reasonable business judgment to identify the severity of the support incident according to the following severity level descriptions: (a) (b) (c) (d) (e) Sever' 1— Production Down Critical. Licensee's production system, database or Component System is inoperable, a major application failure has occurred, and business processes are halted. There is no workaround available. Severity 1 issues that occur after standard support hours must be reported by telephone. Severity 2 — High. A critical business process is impaired, causing a serious disruption of a major business function and is causing a serious impact on daily functions or processing, and there is no acceptable workaround. Sever' 3 — Medium. Non - critical issues with the Component System. Licensee is able to run the Component System, and there is an acceptable workaround for the issue. Seven 4 — Low. An inquiry and /or low impact issue that does not require immediate attention. This includes cosmetic issues on screens, errors in documentation, or a request regarding the use of the Component System. Sever' E — Suggestion for Enhancement. A suggestion is made for enhancing Component System by adding new features or improving existing features. 2.3 Response Infor shall use commercially reasonable efforts to meet the response targets below. Infor calculates response targets as the difference between the time an incident is appropriately logged into the Infor system and the time of Infor's first value -added communication to the Licensee. business hours; for Severity levels 2 -4, Infor will make commercially reasonable efforts to respond within one (1) hour during scheduled business hours. Infor does not set a response target for Severity E support incidents. 2.4 Remote Access and Infor Support Assistant Infor may provide Licensee with remote access to the applicable software for incident resolution. Infor may also use information available through the use of the Infor Support Assistant to aid in the troubleshooting process. The Infor Support Assistant is not available for all Component Systems. In order to take advantage of remote access or the Infor Support Assistant, Licensee must maintain all software, hardware, and network equipment in the configuration recommended by the appropriate equipment vendor or by Infor guidelines. 2.5 Escalation Escalation beyond standard procedures is reserved for issues that merit a higher degree of attention, and such escalation is not intended for issues that are well- suited to Infor's standard operating procedures. If Licensee feels its issue needs a higher level of attention, Licensee should contact its regional support center and request that a Support Manager become involved. if merited, Infor will escalate Licensee's issue and notify the appropriate Support Manager of the situation. The Support Manager will act promptly to assess the situation, contact Licensee to discuss the resolution plan, identify required resources, and implement the resolution plan. 3. Lifecycle Support Information Infor's current support policy is to support and maintain Infor Component Systems for as long as it is commercially practical and technically feasible. However, Infor will periodically evaluate Component Systems to determine whether there are an appropriate number of customers willing to invest in its annual support contracts, and Infor will communicate any substantive support changes to Infor Support customers proactively. Licensee should contact Infor for the lifecycle information for its specific Component System(s). This information is available on the Infor Xtreme Support portal. For Severity 1 incidents, Inforwill make commercially reasonable 4. Third Party Product Support efforts to respond, within one (1) hour during scheduled business hours; for Severity levels 2 -4, Infor will make commercially The support of Third Party Products and databases used by Infor reasonable efforts to respond, within two (2) hours during scheduled Component Systems can only be provided as long as such Third Party business hours. Infor does not set a response target for Severity E Products and databases are supported by support plans from their support incidents. respective vendors which track with the then - current Infor Xtreme Support plans, and further provided Infor maintains a contractual For Licensees that have purchased the Infor Xtreme Elite Support relationship with such vendors that permits Infor to provide the same plan, Infor will make commercially reasonable efforts to respond to level of support for such Third Party Products and databases that Severity 1 incidents within thirty (34) minutes during scheduled Infor then - currently offers for its own Component Systems. PUBLICATION DATE: April, 2013 Page 2 © Copyright 2013 Infor, Inc. and /or its affiliates and subsidiaries. All rights reserved. INFOR Xtreme Support Summary 5- Xtreme Support Scope Coverage Infor will respond to all support incidents. However, Infor will spend no longer than fifteen (15) minutes on any incident that is outside the scope of Infor Xtreme Support. Without limitation, this applies to the following areas: • System setup- -any incident logged that relates to a new implementation, system setup, business flow process, upgrade, or the configuration or installation of products. • Application optimization -- assistance in analyzing, testing, or improving the performance of the Component System. • Modified objects (custom software) -- Support of Infors standard (unmodified) code set. However, Support does not include analyzing the code of module customizations and /or customized reports_ • Hardware /operating system *--any incident regarding assistance with the hardware configuration, operating- system tuning, or database administration tasks. • Data correction -- incidents related to data corrections or corruptions that are not directly related to the malfunction of the standard (unmodified) Infor Component System. • training-- Requests fortraining and education are arranged through the Infor Consulting Services organization. *Provided forsorne products — please refer to your contract with Infor If Licensee is unsure whether the issue is a support incident or an issue which requires consulting services, Licensee may initiate a support incident request, and the support analyst will work with Licensee to determine the appropriate course of action. PUBLI CAT] 6N DATE: April, 2013 Page 3 O Copyright 2013 Infor, Inc. and /or its affiliates and subsidiaries. All rights reserved, EXHIBIT 5 TO MASTER CONTRACT: SOFTWARE SERVICES AGREEMENT THIS SOFTWARE SERVICES AGREEMENT (the "Services Agreement ") is made between Infor (US), Inc. ( "Infor") and the City of Corpus Christi, TX ( "Licensee") as of the Effective Date. The parties agree as follows: 1. Definitions (a) " Licensed Software means the computer software programs licensed by Infor or its Affiliate to Licensee. (b) " Master Contract means the Master Contract executed by the parties on , 2013, to which this Agreement is an exhibit. (c) " Residual Knowledge ° means ideas, concepts, know -how or techniques related to the Discloser's technology and Confidential Information that are retained in the unaided memories of the Recipient who had rightful access to Confidential Information. (d) " Services " means the software- related professional services that Infor will provide Licensee as contemplated under this Services Agreement and/or any Work Order. (e) " Work Order has the meaning ascribed to such term in Section 2(a) of this Services Agreement. 2. Services (a) Work Orders Infor will provide Licensee with Services as set forth in one or more mutually agreed to and signed work order(s) which shall contain without limitation, a description of the Services, the Services rate(s) and payment terms (each a " Work Order The parties agree that Work Orders may not be complete statements of Services required by Licensee and additional Services may be required which would be difficult to determine as of the date of this Services Agreement or of the applicable Work Order, At Licensee's request, the Work Order may include an estimate of charges for the Services, but such estimate shall not be binding on Infor or convert the Work Order into a fixed price contract with respect to such Services. Unless expressly stated otherwise: (i) the Services rates are for an 8 -hour person - day and will not include the expenses and charges referred to in Section 3(a) of this Services Agreement; (ii) the quoted rates shall represent Infor's current rates applicable to Licensee (i.e., the rates applicable to Licensee as of the effective date of the Work Order) for the resources specified; and (iii) to the extent that Infor raises the rates charged for Services during the course of a project, Licensee shall be required to pay Infor at the increased rates. Notwithstanding the foregoing, Infor will not raise the rates charged for Services under this Agreement for a period of three (3) years commencing upon the Effective Date. Infor is under no obligation to perform any Services other than pursuant to a Work Order. Notwithstanding the foregoing, if Infor performs Services at the direction of Licensee and the parties have not signed a Work Order for such Services, then such Services shall be subject to all terms and conditions of this Services Agreement, and Infor's then - current rates for such Services shall apply. Infor may provide Services through its third -party contractors ( " Contractors '), but, in all such cases, Infor will remain subject to the obligations hereunder. (b) Conditions On Providing Services Licensee and Infor must each assign a project manager who will jointly assume responsibility for management of the project for which the Services are provided. Licensee and Infor will establish the overall project direction, including assigning and managing the Licensee's and Infor's project personnel teams. Licensee must provide Infor with such facilities, equipment and support as are reasonably necessary for Infor to provide Services, including remote access to the Equipment. Infor owns and will own all right, title and interest to the Services and any work product generated from the Services ( " Work Product and Licensee will execute and deliver to Infor any documents reasonably necessary to vest in Infor all right, title and interest therein. Subject to the terms and conditions of this Services Agreement, Infor grants Licensee a perpetual, non- exclusive, non - transferable license (without the right to sublease or sublicense) to use and copy for use the Work Product for Licensee's own, internal computing operations. Infor agrees to assign employees with similar skillset and experience as those presented in Infor's response to Licensee's request for proposal. (c) Scheduling and Cancellation of Scheduled Services. Except as otherwise stated in the Statement of Work, in connection with any Work Order, Licensee should make staffing requests at least four (4) weeks in advance to increase the likelihood that the request can be filled for the date requested. While it is possible to secure staffing within this time frame (and Infor will make commercially reasonable efforts to comply with such staffing requests), the probability of obtaining the requested resources decreases the closer the request is made to the need date. For services performed on a time and materials basis, the parties agree that once Licensee and Infor have scheduled a specific time during which Infor will provide Services under the terms of this Services Agreement and /or a Work Order, Licensee will be obligated to pay Infor for such Services as if Infor had performed such Services on the date scheduled and any related travel and living expenses to the extent such travel and living expenses are non- refundable, unless Licensee has notified Infor that Licensee would like to reschedule or cancel the provision of such Services at least twenty one (21) days prior to the date which Infor is scheduled to perform such Services. 3. Payment Unless otherwise stated in the applicable Work Order, Infor will invoice Licensee for all Services and applicable charges on a bi- weekly basis, as Infor renders the Services or Licensee incurs the charges, as applicable. Licensee will also reimburse Infor for actual travel and living expenses that Infor incurs in providing Licensee with Services under this Services Agreement, with reimbursement to be on an as- incurred basis. Licensee Infor Software Services Agreement (US Nov 2012) Final Page 1 of 2 will also reimburse Infor for all charges incurred in connection with accessing Equipment, if any. Licensee will pay each undisputed Infor invoice within thirty (30) days of the date of invoice. Late payments are subject to a late charge equal to the lesser of: (i) one and one -half percent (1'/2 %) per month; and (ii) the highest rate permitted by applicable law. 4. Limited Warranty and Disclaimer of Warranties. The limited warranty set forth in subsection (a) below is in addition to the applicable warranties set forth in the Master Contract. (a) Limited_ Services Warranty and Remedy For Breach. Infor warrants to Licensee that, for the period beginning on the specific date of the applicable Work Order and continuing for ninety (90) days after the completion of Services pursuant to that Work Order, Infor will render all Services under such Work Order with reasonable care and skill. If Licensee notifies Infor within the warranty period of a breach of the foregoing warranty, Infor will re- perform such Services in compliance with the foregoing warranty. If despite its reasonable efforts, Infor is unable to provide Licensee with Services in compliance with the foregoing warranty, then, subject to the limitations set forth in Section 13 of the Master Contract, Licensee may pursue its remedy at law to recover direct damages resulting from the breach of this limited warranty. These remedies are exclusive and are in lieu of all other remedies, and Infor's sole obligations for breach of this limited warranty are contained in this Section 4(a). 5. Term and Termination (a) Right of Termination if either party materially breaches any material obligation in this Services Agreement or a Work Order (including, without limitation, any obligation to pay fees), and fails to remedy such breach (if such breach can be remedied) within thirty (30) days of receipt of written notice of such breach, the other party may terminate this Services Agreement (including all Work Orders hereunder). Notwithstanding the foregoing, to the extent such material breach cannot be remedied through efforts of the breaching party, the other party has the right to terminate this Services Agreement (including all Work Orders hereunder) on less than thirty days' written Infor Software Services Agreement (US Nov 2012) Final notice. Notice to Infor of an alleged breach of warranty will not constitute a notice of termination of this Agreement. (b) Effect of Termination Upon termination of this Services Agreement by either party, Infor will discontinue the provision of all Services and Licensee will promptly pay Infor for all Services rendered through the effective date of such termination. Termination of this Services Agreement will not release either party from making payments which may be owing to the other party under the terms of this Services Agreement for all Services rendered through the effective date of such termination. (c) Survival of Obligations All obligations relating to non -use and non - disclosure of Confidential Information, limitation of liability, and such other terms which by their nature survive termination, will survive termination of this Services Agreement. (d) Termination Without Prejudice to Other Rights and Remedies Termination of this Services Agreement will be without prejudice to the terminating party's other rights and remedies pursuant to this Services Agreement. 6. Entire Agreement. This Agreement is an exhibit to the Master Contract and the terms of the Master Contract applicable to the Services are herein incorporated by reference. All duties of the parties shall be in compliance with the terms and conditions of the Master Contract. Any purchase order or similar document, which may be issued by Licensee in connection with this Services Agreement does not modify this Services Agreement. No modification of this Services Agreement will be effective unless it is in writing, is signed by Infor and the Licensee's City Manager (or his designee), and expressly provides that it amends this Services Agreement. This Services Agreement and any signed agreement or instrument entered into in connection herewith or contemplated hereby, and any amendments hereto or thereto, to the extent signed and delivered by means of digital imaging, electronic mail or a facsimile machine, shall be treated in all manner and respects as an original agreement or instrument and shall be considered to have the same binding legal effect as if it were the original signed version thereof delivered in person. All Work Orders may be signed in counterparts. Page 2 of 2 HOSTING SERVICES AGREEMENT EXHIBIT 6 TO MASTER CONTRACT THIS HOSTING SERVICES AGREEMENT (the "Agreement") is made between Infor (US), Inc. ("Infor) and the City Corpus Christi, TX ( "Licensee ") as of the Effective Date. The parties agree as follows: 1. Definitions (a) " Down Time means a cumulative period greater than one hour per month which exceeds the Down Time Warranty during which time the Hosting Services are unavailable, such unavailability materially impacts Licensee's usage of the Component Systems, and the unavailability is reported to Infor within twenty -four (24) hours. (b) " Hosting Services means the software- related application hosting services that Infor provides Licensee under this Hosting Agreement and/or any Order Forms and includes the hardware, equipment, and systems software configuration on which Infor supports use of the Component Systems on servers under contract to and located at a facility selected by Infor. (c) " Hosting Term means the period beginning and ending on the dates provided for in the Order Form for the Hosting Services. (d) " Master Contract means the Master Contract executed by the parties on , 2013 to which this Agreement is an exhibit. (e) " Order Form means each order form between the parties incorporating the terms of the applicable software license agreement and support agreement and this Hosting Agreement which shall contain, without limitation, a list of the Component Systems being hosted and associated quantity and User Restriction, a description of the Hosting Services, associated fees, and payment terms. (f) " Residual Knowledge shall mean ideas, concepts, know -how or techniques related to the Discloser's technology and Confidential Information that are retained in the unaided memories of the Recipient who had rightful access to Confidential Information. (g) "Third Party Licensor" means a third party whose software products have been made available to Infor for distribution and licensing under the terms of its agreement with I nfor. (h) " User Restriction means any Component System user restriction identified in an Order Form (e.g., number of Named Users or Licensed Documents). (i) " Work Order" means each services work order between the parties incorporating the terms of the applicable services agreement and this Hosting Agreement which shall contain, without limitation, a list of the Component Systems being hosted, a description of the Hosting Services and other services being provided, associated fees, and payment terms. 2. Hosting Services (a) Hosting Orders Infor will provide Licensee with Hosting Services for or related to the Component Systems as set forth in one or more mutually agreed to and signed Order Forms. Infor is under no obligation to perform any Hosting Services other than pursuant to an Order Form. (b) Conditions On Providing Hosting Services (i) User Accounts Licensee is responsible for maintaining its own user accounts and passwords which can be managed through the Component System interface. Licensee is not responsible for activity (i) that is undertaken using a username that Licensee has previously instructed Infor to remove from the list of authorized users. Otherwise, Licensee is responsible for all uses of its account, whether or not authorized by Licensee. Licensee is responsible for maintaining the confidentiality of Licensee's account ID's and passwords. Licensee agrees to immediately notify Infor of any unauthorized use of Licensee's account of which Licensee becomes aware. Licensee will not allow the Hosting Services to be used by, or disclose all or any part of the Hosting Services to, any person except Licensee Employees. (ii) Connectivity Infor will be responsible for maintaining ISP network connectivity capable of servicing the relevant Internet traffic to and from the Hosting Services. Licensee may connect to the Hosting Services using the Internet, a VPN, or a private network connection. If Licensee elects to connect to the Hosting Services through the Internet, Licensee is responsible for providing its own ISP connection to the Internet. If Licensee elects to connect to the Hosting Services using a VPN or private network connection, Licensee is responsible for providing, installing, and managing any required network connections or network hardware that need to be installed in the primary and disaster recovery data centers. Any required network hardware will be in a 1U rack mountable case or other suitable storage device pre - approved by Infor. For an added fee, Infor will be responsible for racking the hardware and attaching network connections. Licensee shall also be responsible for ensuring that end -to -end latency and end -to -end available bandwidth meet the minimum product specifications for Licensee's desired level of performance. "End-to-end" is defined as from the user's desktop to lnfor's hosted routers. (iii) Restrictions Infor shall have no obligation to correct a problem caused by Licensee's negligence, Licensee's equipment malfunction or other causes beyond the control of Infor. Further, Infor shall have no obligation to provide Hosting Services if Licensee fails to pay the applicable Hosting Services, license or Support fee or is otherwise in breach of this Hosting Agreement, the License Agreement or the Support Agreement. 3. Payment and Taxes Hosting Services Agreement (US Nov 2012) Page 1 of 3 Final (a) Payment Licensee shall pay Infor the Hosting Services fee for the initial Hosting Term per the terms set forth on the Order Form. Each Hosting Term subsequent to the first shall be subject to successive increases on an annual basis not to exceed the "Annual Escalation Percentage Cap" provided for in the applicable Order Form. If the initial Hosting Term is less than 12 months, the fee for the initial Hosting Tenn will be prorated accordingly. Fees for Hosting Services are non - refundable. Infor will use good faith efforts to invoice Licensee thirty (30) days in advance of the applicable due date. Licensee will pay each undisputed Infor invoice by no later than thirty (30) days of the date of invoice. Late payments are subject to a late charge equal to the lesser of. (i) one and one -half percent (1% %) per month; and (ii) the highest rate permitted by applicable Texas law. 4. Limited Warranty and Disclaimer of Warranties. The limited warranty set forth in subsection (a) below is in addition to the applicable warranties set forth in the Master Contract. (a) Limited Services Warranty and Remedy For Breach. Infor warrants to Licensee that for the Hosting Term specified in the applicable Order Form and any renewal thereof, Infor will render Hosting Services under such Order Form with reasonable care and skill and such Hosting Services shall be available twenty -four (24) hours a day, seven (7) days a week, three hundred and sixty -five (365) days per year. The level of unavailability shall not exceed one percent (1 %) per month for each Product Suite, excluding scheduled maintenance ( "Down Time Warranty"). Infor will credit Licensee a prorated amount of the monthly Hosting Fee paid by Licensee for each Product Suite, which is allocated as shown in the table below, that is attributable to a breach of the Down Time Warranty (the "Downtime Credit '), except that in no event shall periods of unavailability from different monthly periods be grouped together. Such credit will be applied toward the next Hosting Services fee payment due from Licensee. Product Suite Allocation of Monthly Hosting Fee Lawson 45% Workbrain 18% CPM 7% CIS Billing 12"x° PCZ 6% Sy-pro 6% MHC 6% This remedy is exclusive and is in lieu of all other remedies, and Infor's sole obligation for breach of this Down Time Warranty are contained in this Section 4(a). 5. Term and Termination (a) Term The initial term of this Hosting Agreement begins on the Order Form Date and ends on the initial Hosting Term expiration date set forth on the Order Form. After the initial term, the Hosting Term shall automatically Hosting Services Agreement (US Nov 2012) Final renew for successive one -year terms, unless either party provides written notice to the other party of non- renewal at least ninety (90) days prior to the commencement of the renewal period. Except as set forth in Section 5(b), the Hosting Term cannot be terminated prior to its expiration date. (b) Right of Termination. If either party materially breaches any material obligation in this Hosting Agreement or an Order Form (including, without limitation, any obligation to pay Hosting Services fees), and fails to remedy such breach (if such breach can be remedied) within thirty (30) days of receipt of written notice of such breach, the other party may terminate this Hosting Agreement (including all Order Forms hereunder). Notwithstanding the foregoing, to the extent such material breach cannot be remedied through efforts of the breaching party, the other party has the right to terminate this Hosting Agreement (including all Order Forms hereunder) on less than thirty (30) days' written notice. However, notice to Infor under Section 4(a) will not constitute a notice of termination of this Hosting Agreement. (c) Effect of Termination Upon notice of termination of this Hosting Agreement by either party, Infor will promptly provide Licensee with the Transition Services defined below. Infor will discontinue the provision of all Hosting Services as of the effective date of such termination. Such Transition Services will be provided at Infor's then - current rates for those Transition Services, unless the Hosting Agreement was terminated as a result of Infor's material breach. "Transition Services" means that Infor will install the hosted Component Systems on Licensee's servers at Licensee's designated location in accordance with the Master Contract. Termination of this Hosting Agreement will not release either party from making payments which may be owing to the other party under the terms of this Hosting Agreement through the effective date of such termination. (d) Return of Licensee Data Upon termination or expiration of this Hosting Agreement, provided that Licensee has paid Infor all amounts due under this Hosting Agreement, performed all obligations required to be performed by Licensee, and is not in material breach of this Hosting Agreement, Infor shall promptly return all Licensee data then hosted by Infor to Licensee as a native database export provided through Infor's FTP server. Infor shall be paid all applicable charges for services rendered through final termination of this Hosting Agreement and shall be reimbursed its reasonable out -of- pocket costs and expenses incurred in providing such termination assistance. (e) Survival of Obligations. All obligations relating to non- use and non - disclosure of Confidential Information, limitation of liability, and such other terms which by their nature survive termination, will survive termination or expiration of this Hosting Agreement. (f) Termination Without Prejudice to Other Rights and Remedies Termination of this Hosting Agreement will be without prejudice to the terminating party's other rights and remedies pursuant to this Hosting Agreement. 6. Entire Agreement This Hosting Agreement is an exhibit to the Master Contract and the applicable terms of the Master Contract is hereby incorporated by reference. All duties of the parties shall be in compliance with the terms and conditions of the Master Contract. Any purchase order or similar document, which may be issued by Licensee in Page 2 of 3 connection with this Hosting Agreement, does not modify this Hosting Agreement. No modification of this Hosting Agreement will be effective unless it is in writing, is signed by each party, and expressly provides that it amends this Hosting Agreement. This Hosting Agreement and any signed agreement or instrument entered into in connection herewith or contemplated hereby, and any amendments hereto or Hosting Services Agreement (US Nov 2012) Final thereto, to the extent signed and delivered by means of digital imaging, electronic mail or a facsimile machine, shall be treated in all manner and respects as an original agreement or instrument and shall be considered to have the same binding legal effect as if it were the original signed version thereof delivered in person. Page 3 of 3 EXHIBIT 7 TO MASTER CONTRACT: HOSTING ANNUAL SERVICES WORK ORDER As it relates to the Application Management Services specified herein this Services Work Order ( "Work Order" or "SWO ") is subject to the terms of Exhibit 5, the Software Services Agreement between Infor (US). Inc ( "Infor") and the City of Corpus Christi, TX ( "Licensee ") (the "Services Agreement'). As it relates to the Hosting Services specified herein, this SWO is subject to the terms of Exhibit B, the Hosting Services Agreement between Infor and Licensee (the "Hosting Agreement" and together with the Services Agreement, the "Agreements "), All terms of the Agreements are incorporated herein by this reference. Capitalized terms not defined in this Work Order are defined in the applicable Agreement. In the event of a conflict, the terms of this Work Order control over the terms of the applicable Agreement. Infor and Licensee may collectively be referred to herein as the "Parties ". Effective date of this Work Order: Work Order Number: Prepared By: Todd Stonestrom Approved By: Name: I LCity of Corpus Christi, TX — Annual Hosting and Application Management Services Objective: The objective of this Work Order is to provide Application Management Services and Hosting Services for Licensee's followin g environments: Financials: Human Capital: Procurement: Foundation: Accounts Payable Payroll Inventory Control Process Automation /Flow Asset Management Benefits Purchase Order Smart Office Accounts Receivable Absence Supplier Order System Management Management Foundation Billing Payroll Warehouse Securit Cash Management Global HR Requisition Microsoft Add Ins Center General Ledger Performance Strategic Smart Sourcing. Notifications Grant Management Talent Contract Business Management Management Intelligence Lease Management Learning and Mobile Mobile System Development Requisitions Monitor Matching Succession Mobile Supply MHC Document Management Chain Express Manage ent Multi Book Ledger Employee ION Manager Self Service Project Accounting BSI TaxFactory Strategic Ledger Time and Attendance - Workbrain Performance Mobile Finance Mobile Assets Services Work Order (US March 2008) Page 1 of 9 RNAL SymPro Treasury PCI Cash CIS Billing Services work Order (US Sept 29 2010) Page 2 of 9 FINAL This Work Order is a fixed fee engagement to provide the Licensee with Hosting Services and Application Management Services as per the defined scope below: Application Management Services The Infor team provides customers with a comprehensive package of services related to application and hardware administration, patch management, database & operating system management, performance monitoring, backup & recovery, archiving, proactive health checks that provide business continuity. Assumptions • All Infor Component Systems in scope for this proposal are covered under a Software Support Agreement in place between the parties. • Licensee provides relevant contacts (Network Administrator, Support Liaison /Approver & Business Power Users) to Infor thereby enabling successful transition and on- going services delivery. Two environments are to be supported (Production &Test). Four total product lines are to be supported for the term of this contract (Production, Test, Development, and User Test) • SQL DB Licenses for production, test and disaster recovery are provided by Infor o PCI Cash, SymPro and MHC are assumed to reside on the same database as Lawson, if separate databases are required a change order will be necessary • All access credentials required are provided by Licensee • Site to site VPN information (subnets. IP information) will be provided by Licensee to Infor team for configuration of the site to site VPN tunnel. • Technical change requests will be handled using change control procedures defined as part of the transition; The Infor process will link to the licensee change management processes. • If additional users or Component Systems are added or changes to the scope happen in the future, such can be accommodated as a change order to this SWO after subsequent review. • All communication will be in English. Application Management Services within project Scope include: • Proactive Monitoring /health checks of Infor applications and database using manual techniques, automation tools and generating alerts 1 reports based on the thresholds configured • Application server management o System Administration of the Infor Lawson System Foundation and Landmark Environments o Portal Administration, Process Flow Information, Websphere and 3 rd party Administration o Security Administration "How To" Support o Break Fix support of process, screen, batch or interface(s) that were working at a point in time that are no longer working o Base product not working due — User data error, database or process failure o Batch management — monitoring, troubleshooting and resolution of batch process failures Services Work Order (US Sept 29 2010) Page 3 of 9 FINAL o Interface management — correction of production problems with Infor product interfaces and assist in resolving 3`' party and external interfaces with the Component Systems o Custom Modification Support — Includes interfaces, reports, scripts to be supported are identified and listed during transition o Monthly Reporting of hardware up time, support issues and road map planning on future applications, changes and capacity planning • Technical Change Management o Mutually agreed upon standard maintenance schedule windows will be agreed upon during project kickoff o Maintaining a systematic methodology which accumulates, tracks and reports on changes o Prioritizing proposed change order according to established policies, bringing change conflicts to the attention of the appropriate Licensee personnel and assisting in the management of conflict resolution processes. o Providing the appropriate Licensee manager with effort and timing estimates for implantation of enhancements o Developing a back -out plan for each change and use it if needed. o Communicating all changes to the Licensee according to change management practices o Maintaining existing configuration information, databases, diagrams, parameters, and elements in preparation for and in response to changes in any in -scope systems and applications o Evaluation of the impact of the changes introduced to the Licensee's environments o Coordinate with Licensee Change Management Procedures and participate in weekly calls with Licensee information technology staff • Technical application /environment upgrades • Operating system licensing, administration, upgrade and patch management o Operating system administration includes: • Upgrading of operating system, monitoring of operating system • Adding and removing users • Service Packs and Hotfxes applied per Licensee approval • Printer management • Perform one weekly full backup and six daily incremental backups of Licensee data during the scheduled maintenance window. • Provide retention in the Infor library for weekly full backup of Licensee data for a period of 14 calendar days. Backup storage requirements for a duration in excess of 14 calendar days are outside the scope of this SWO. • Infor will provide access to the backup directory so that Licensee can elect to pull nightly backups for storage at Licensee's location. Backup of data in excess of the 14 calendar day period as set forth above is solelv Licensee's responsibility. Services Work Order (US Sept 29 2040) Page 4 of 9 FINAL • Data refreshes from production to test date and time of refreshes are mutually agreed. Coordinates internal Infor teams in the troubleshooting of issues • Custom code support to include (only for those customizations identified in this Work Order): o Updating custom program code to help ensure that the program compiles successfully after patch application. o Inform Licensee when custom code does not work after patch application and recommend new development or customization to support patch implementation o Future custom code will be reviewed and added via a change order • Database Administration Services within Project Scope include: o Patch management - Update database patches o Proactive periodic database monitoring & maintenance o Cleanup of logs and traces & database compression (define further) o Performance monitoring (CPU, 110, Memory etc.) o User management o Capacity management o Backup and recovery o Create database objects, set permissions )Start up and shut down database services o Making schema changes and creating and changing database objects to support break -fix tickets. These services will only be performed after receiving permission from Licensee o Perform data refreshes from production to test, train, development product lines o Utilize database utilities to update production data to correct production break fix tickets if needed. o Performing database software installation o Configuring and tuning database under best practices o Monitoring of data storage at the systems /instance, subsystems, and production application levels o Conducting database administration items such as: creation and maintenance, monitoring, table unloads, reloads, reorganizations, table backup and recovery. Service Delivery Management (SDM) The Infor Service Delivery team will provide and coordinate the Service Delivery Management services set forth in this Work Order as part of the Application Management Services. The Infor Service Delivery team will be managed by the Infor Service Delivery Manager (SDM). This is a key function in overall Application Management Services offering wherein Infor assigns point of contact for Licensee to ensure a smooth transition and ongoing (monthly) reporting, collaboration during the Services Work order (us Sept 29 2010) Page 5 of 9 FINAL course of Application Management Services service delivery The SDM responsibilities shall include: • Managing day -to -day service delivery and operations for the in -scope Component Systems. • Works with Licensee to assign priorities to proposed change orders based on ticket level assigned. Provides Licensee with contact names within Infor for management of contractual questions, and for issues and problems arising from services delivery. Establishes and conducts monthly service and performance review meetings with Licensee representatives. • Promptly notifies Licensee of application outages which could affect the services. • Coordinating change control activities o Performing Change Management and change requests according to standard Infor policies and procedures. Infor Technical Change Management documentation will be used as information that Licensee can take to their CAB meetings and use as part of the review process in their current change management policies. This is not a replacement for Licensee Change Management policies and all changes are approved by Licensee prior to execution. o Maintaining a systematic methodology based on Infor standard change processes for accumulating, tracking, and reporting on changes. The methodology is standard to the industry: Changes are made to the development environment, then are tested and approved before being moved to the production environment at an agreed upon date and time. Prioritizing proposed change orders according to established policies, bringing change conflicts to the attention of the appropriate Licensee personnel, and assisting in the management of conflict resolution processes. o Providing the appropriate Licensee manager with effort and timing estimates for implementation of enhancements (if any). o Coordinating change activities across multiple service delivery teams to help minimize disruptions in Hosting Services. o Developing a back -out plan for each change and use it if needed. o Communicating all changes to Licensee according to Change Management practices. o Maintaining existing configuration information, databases, diagrams, parameters, and elements (as relevant) in preparation for and in response to changes in any in -scope systems and applications. o Evaluating the impact of the changes introduced by Licensee to its production environment. o Providing details and estimated costs to Licensee in cases where the production environment change planned or implemented by Licensee will impact Infor staffing levels, or will cause Infor to incur additional expenses to be reimbursed by Licensee. Hosting Services The Exhibit 1: Hosting Service Level Description does not apply to the Hosting Services set forth in this SWO. Below is the service level description that applies to the Hosting Services set forth herein. • Uptime • Infor will provide for the hosting of Licensee "Application Environment', in a secured server environment with a 99.5% uptime target for the production environment o Infor applications will be available on a 24x7 basis except during system failures or maintenance periods. o Maintenance will be scheduled with Licensee. • Disaster recovery Services work Order (US Sept 29 2070) Page 5 of 9 FINAL. o 48 Hour Recovery Time Objective (RTO) 0 24 Hour Recovery Point Objective (RPO) • Disaster Recovery. Infor will provide remote disaster recovery services to the Licensee as set forth in this section for the term of this Work Order. The service levels include a recovery point objective ( "RPO ") of twenty four (24) hours and a recovery time objective ( "RTO ") of forty eight (48) hours after the determination of a disaster hereunder. • Declaration of Disaster. Licensee will identify in writing one person as the primary, and one additional person as a contingency, who will work with Infor to jointly determine that a disaster has occurred resulting in the need to start a disaster recovery services server hereunder. In the event the parties jointly determine that a disaster has occurred for purposes of this section, the Licensee designee will work with Infor to request that the disaster recovery services server be started with the copy of the in -scope Component Systems, set forth above and production data that was transmitted successfully to the disaster recovery services server. Infor will have a dedicated time frame of 48 hours to recover from the time that the disaster has been declared as set forth herein. Infor will assist the Licensee to establish a VPN tunnel between Infor disaster recovery services router and the Licensee's site however, Licensee will be responsible for internet connectivity and network infrastructure at their site to establish the VPN tunnel. Licensee will also provide network personnel who are capable of establishing a VPN tunnel at their designated location. • Services Levels. The RTO is the duration of time and a service level within which a business process will be restored after notification of a disaster hereunder. The RPO describes the acceptable amount of data loss measured in time and is the point in time to which data will be recovered. The disaster recovery server should be operational within RTO of 48 hours and a RPO of 24 hours after the determination of a disaster hereunder. Service 1 Maintenance 1 Standby Windows • Standard Service window: o Monday through Friday 7:00 AM to 7:00 PM in the Licensee primary time -zone as identified in their support profile for all products excluding those below: PCI Cash, SymPro Treasury and MHC which are supported from 8:00AM to 5:OOPM in the Licensee primary time zone • Stand -by window for Priority One System down issues o 24x7 for Hosting and Application Managed Services related incidents for all products excluding those below: • PCI Cash, SymPro Treasury and MHC which are supported from 8.00AM to 5:OOPM in the Licensee primary time zone o Infor Xtreme Premium Application Support • As per Licensee Infor Xtreme support/maintenance contract Service Level Definition /initial Response Time Matrix As per Licensee Infor Xtreme supportlmaintenance contract, referenced in the support operations handbook. Additional terms for the BSI products: Unless otherwise permitted pursuant to a separate agreement between Infor and BSI, with respect to BSI Tax Factory system ( "Licensed Materials "), Infor is restricted from the following: (i) printing, copying or reproducing any portion of the Licensed Materials; except as reasonably necessary to provide services to City and provided that all proprietary notices, marks and legends are reproduced and included on such conies: (iil Paae Sei vices Work Order (US Sept 29 2010) M00111 creating any derivative works of the Licensed Materials, or any portion thereof, (iii) using the Licensed Materials to directly or indirectly support, maintain, enhance, improve, modify or develop any other software, or any other product or service; (iv) using any portion of the Licensed Materials to process the data of Infor; (v) accessing, reading, extracting, adding to, deleting, mining or modifying any data contained in the Licensed Materials; (vi) using any portion of the Licensed Materials on behalf of, for the benefit of, or to provide services to, any person other than City; (vii) installing the Licensed Materials (or any portion thereof) at any location other than the Service Provider's Site or a separate disaster recovery site; (viii) disassembling, decompiling, reverse engineering or otherwise attempting to derive source code from the Licensed Materials; (ix) revealing, disclosing or making available, in any manner or form, any portion of the Licensed Materials,or any information related thereto, to any person, other than employees or other personnel of Infor, on a "need to know" and confidential basis, that are bound, through written contract, to obligations of confidentiality, non - disclosure and limited use, which are consistent with, and no less protective than, those set forth herein. Security: In providing Hosting Services for the Licensed Materials, Infor will utilize the following security provisions: (i) at all times will utilize industry standard security measures, including, at a minimum, and, without limitation, maintenance of firewalls, employment of intrusion prevention systems and other standard physical and logical safeguards, to restrict any unauthorized persons from accessing any part of the Licensed Materials; (ii) no data will be remotely transmitted or input to, or remotely transmitted or output from, a System, in any manner other than via Secure Socket Layer encryption, B3 security, public key encryption or such other no less protective data security technologies as may be developed from time to time; and (iii) none of the Licensed Materials will be hosted on, or made accessible through, any timesharing services, online services, electronic bulletin boards or forums, or the Internet or a similar means of remote access. Project Deliverables 1. Application Management Services and Hosting Services as per the scope set forth above. Project Exclusions • Any work not referenced in the Project Scope section set forth above is considered "Out of Scope" for this Work Order, and Infor will require execution of a change order or a new Work Order for any additional work. • First line /end user (functional) support. It is assumed that power /key users are functionally competent to manage functional questions relating to the Component Systems and application environment • Desktop /device end user support, exchangelmail servers monitoring • Component System licensing, installation /implementation, maintenance and support fees. Infor Responsibilities Infor will provide knowledgeable resource(s) remotely as required per the Project Scope above. Licensee Responsibilities It is agreed that Licensee will make the following available to the Infor resources during the term of the engagement. Failure to meet any prerequisite could result in delays in meeting Licensee's schedule requirements and additional time on -site charge. • Timely availability of key Licensee staff members who can provide necessary skills (trained power users and accurate and complete information for their portion(s) of the Project and who will support the Project Scope as described herein and as otherwise deemed necessary. • Timely availability of and access to all Project required computer systems, as well as, logins and passwords with sufficient authority to accomplish the tasks described in the Project Scope. Services Work Order (US Sept 29 Z410) Page 8 of 9 FINAL PAYMENT Unless otherwise stated below, Infor will invoice Licensee for the charges in advance quarterly installments, or as the Licensee incurs the charges (for charges other than recurring monthly fees set forth above). Licensee will pay each Infor invoice within thirty (30) days of the date of an invoice. WORK ORDER TERM This Work Order shall commence as of the Effective Date set forth above and shall continue for an initial term of one (1) year (the "Initial Term). After the Initial Term, this Work Order shall automatically renew for successive one - year terms, unless either party provides written notice to the other party of non - renewal at least ninety (90) days prior to the commencement of the renewal period (each, a "Renewal Period "). Each Renewal Period will be subject to successive increases in Services Fees on an annual basis (starting with the first Renewal Period) not to exceed the "Annual Escalation Percentage Cap" set forth below. Annual Escalation Percentage Cap: The annual escalation percentage will not apply for the first three (3) years of this Agreement. Thereafter, the escalation percentage will be 3% or the then - current year -over -year increase in the Consumer Price Index (CPI -U), whichever is greater. LOCATIONS Services may be provided at the facilities of Infor or its Contractors, or at the Licensee sites listed below. Licensee Site Addresses TW 08/17/2012 Services Work Order (US Sept 29 2010) Page 9 of 9 FINAL *All amounts are in US Dollars unless otherwise specified Any variation to this Work Order must be agreed to in writing by both parties and this Work Order will be amended accordingly. Billing and payment are not dependent or conditioned on delivery of deliverables contemplated herein or any other deliverables. Travel and living expenses are not included in the rates or fees stated herein. Such travel and living expenses are in addition to such fees and will be billed at actual cost incurred. Engagement Manager: CLARITY USERS Time Approver: Alternate Approver: Item Class: Product: CHANGEPOINT USERS Expense & Alternate Approver: Licensee Acct #: RHQIBusiness Unit: Licensee Type: Billing Office: RegionNertical: Location State (Work Performed): Item Class: Product: TW 08/17/2012 Services Work Order (US Sept 29 2010) Page 9 of 9 FINAL *All amounts are in US Dollars unless otherwise specified Any variation to this Work Order must be agreed to in writing by both parties and this Work Order will be amended accordingly. Billing and payment are not dependent or conditioned on delivery of deliverables contemplated herein or any other deliverables. Travel and living expenses are not included in the rates or fees stated herein. Such travel and living expenses are in addition to such fees and will be billed at actual cost incurred. NfO Ft EXHIBIT 8 TO MASTER CONTRACT - SERVICES WORK ORDER This Services Work Order ( "Work Order" or "SWO ") is subject to the terms of Exhibit 5, the Software Services Agreement between Infor (US), Inc ( "Infor") and the City of Corpus Christi, TX( "Licensee ") (the "Services Agreement"). As it relates to the Hosting Services specified herein, this SWO is subject to the terms of Exhibit 6, the Hosting Services Agreement between Infor and Licensee (the "Hosting Agreement" and together with the Services Agreement, the "Agreements "). All terms of the Agreements are incorporated herein by this reference. Capitalized terms not defined in this Work Order are defined in the applicable Agreement. In the event of a conflict, the terms of this Work Order control over the terms of the applicable Agreement. Infor and Licensee may collectively be referred to herein as the "Parties ". The Exhibit 1: Hosting Service Level Description does not apply to the Hosting Services set forth in this SWO. Effective date of this Work Order: Prepared By: Todd Stonestrom Work Order Number: 1 Approved By: Project Name; City of Corpus Christi, TX- Product Installation and datacenter provisioning Objective: The objective of this Work Hosting Services for Licensee's Order is to provide Application following environment. Management Services ( "AMS ") and Financials: Human Capital: Procurement: Foundation: Accounts Payable Payroll Inventory Control Process Automation /Flow Asset Management Benefits Purchase Order Smart Office Accounts Receivable Absence Supplier Order System Management Mana ement Foundation Billing Payroll Warehouse Securit Cash Management Global HR Requisition Microsoft Add Ins Center General Ledger Performance Strategic Smart Sourcing Notifications Grant Management Talent Contract Business Management Maria ement Intelligence Lease Management Learning and Mobile Mobile System Development Requisitions Monitor Matching Succession Mobile Supply MHC Document Management Chain Express Mana ement Multi Book Ledger Employee - ION Manager Self Service Project Accounting BSI TaxFactory Strategic Ledger Time and Attendance - Workbrain Corporate Performance Management Mobile Finance Mobile Assets SymPro Treasury PCI Cash CIS Billing Services Work Order (US Sept 29 2010) FINAL Page i of 3 Services Work Order (US Sept 29 2010) FINAL Page 2 of 3 Project Sco e This Work Order is a fixed fee engagement to provide the Licensee with AMS as per the defined scope below: AMS Transition Project Activities Listed below are the activities which are expected to be performed during transition phase. Licensee will enable transition to Infor on all those activities in the scope of work to be delivered through this Work Order. Type Description Transition location Onsite OR Remote Project Management & • Transition project planning by Service Delivery Manager Reporting . Setup milestones and work towards execution • Agree on customer specific report format based on agreed AMS service delivery and discuss the content with Licensee Kick off 0 Kick off meetings /con -calls Relationship building Call management system roll out • System remote access check • Discuss responsibilities & operational issues • Detailed review of customer call stats Software Environment 0 Review Licensee environments Transition a Gain insight of all scope areas that need helpdesk coverage through Licensee IT team • DBIOS & Application software components review • Custom components review Setup Ongoing Service Procedures 0 Capture Licensee IT tech nicallfunctional contact details, their email ID, phone numbers (including emergency /out of office hours) Establish change control protocols and approvers Moving to Steady State Monitor against agreed scope • Identify, Resolve & fine tune issues Third Party Applications (BSI, a Work with third party implementation teams to provide access for PCI Cash, SymPro, MHC) installation • Identify and complete necessary technical training for production support of these applications Project Deliverables One time AMS transition activities Project Exclusions • Any work not referenced in the Project Scope section set forth above is considered "Out of Scope" for this Work Order, and Infor will require execution of a Change Order or a new Work Order for any additional work • First linelend user (functional) support It is assumed that power /key users are functionally competent to manage functional questions relating to the Component Systems and Application Environment • Desktop /Device end user support, Exchange /Mail servers monitoring • Infor products and other component system licensing & Infor maintenance /support fees Infor Res onsibilities Infor will provide knowledgeable resource(s) remotely as required per the Project Scope above Services Work Order (US Sept 29 2010) FINAL Page 2 of 3 Licensee Responsibilities It is agreed that Licensee will make the following available to the Infor resources during the term of the engagement. Failure to meet any prerequisite could result in delays in meeting Licensee's schedule requirements and additional fees for time on -site. • Timely availability of key Licensee staff members who can provide necessary skills and accurate and complete information for their portion(s) of the Project and who will support the Project Scope as described herein and as otherwise deemed necessary. • Timely availability of and access to all Project required computer systems, as well as, logins and passwords with sufficient authority to accomplish the tasks described in the Project Scope. • Availability of, PCI, SymPro and MHC staff to answer questions and provide installation and guidance during the initial setup phase. One Tirne, Costs Resource /A. ctivi /Task Fixed Fee One.Time. Costs: „ Fixed Eee`MontHh Costs ., . . Fixed +Fee,Totaf'(US$ Hosti n /AMS One Ti me Costs $ 65,000 0 $ 65,040.00 *All amounts are in US Dollars unless otherwise specified Travel and living expenses (if any) are not included in the rates or fees stated herein. Such travel and living expenses are in addition to such fees and will be billed at actual cost incurred. PAYMENT Infor will invoice Licensee for the One -Time Costs set forth above upon execution of this Work Order. Licensee will pay each Infor invoice within sixty (60) days of the date of an invoice. SER VICES,ENGAGEMENT SET UP , INTERNAL USE ONLY Engagement Manager: CLARITY USERS Time Approver: Alternate Approver: Item Class: Product: CHANGEPOINT USERS Expense & Alternate Approver: Customer Acct #- RHQ/Business Unit: Customer Type: Billing Office: Region/Vertical: Location State (Work Performed): Item Class: Product: TW 08/17/2012 Services Work Order (US Sept 29 2010) FINAL Page 3 of 3 i n,fO R- EXHIBIT 9 TO THE MASTER CONTRACT SUBSCRIPTION LICENSE AND SERVICES AGREEMENT THIS SUBSCRIPTION LICENSE AND SERVICES AGREEMENT (the "Agreement") is between Infor U5 Inc. ( "Infor") and the City of Corpus Christi TX ( "Licensee ") as of the Effective Date. The parties agree as follows: 1. Definitions (a) " Down Time means a cumulative period greater than one hour per month which exceeds the Down Time Warranty during which time the Hosting Services are unavailable, such unavailability materially impacts Licensee's usage of the Subscription Software, and the unavailability is reported to Infor within twenty -four (24) hours. (b) " Hosting Services means the software - related application hosting services that Infor provides Licensee under this Agreement and/or any Order Forms and includes the hardware, equipment, and systems software configuration on which Infor supports use of the Subscription Software on servers located at a facility selected by Infor. (c) "Master Contract" means the Master Contract document executed by the parties on , 2093, to which this Subscription License and Services Agreement is an exhibit. (d) " Ob'e c � t Code" means computer programs assembled, compiled, or converted to magnetic or electronic binary form, which are readable and useable by computer equipment. (e) " Order Form means each order form between the parties incorporating the terms of this Agreement which shall contain, without limitation, a list of the Subscription Software and associated quantity and User Restriction, a description of the Subscription Services, associated fees, and payment terms. (f) " Source Code means computer programs written in higher -level programming languages and readable by humans. (g) " Subscription Services means the Hosting Services and Support that Infor provides Licensee under this Agreement and/or any Order Forms. (h) " Subscription Software means collectively or individually the computer software programs identified in the applicable Order Form for which Infor is providing the Subscription Services. (i) "Subscription Term" means the period beginning and ending on the dates provided for in the Order Form for the Subscription Services and any renewal thereof. Q) "Third Party Licensor" means a third party whose software products ( " Third Party Products ") have been made available to Infor for distribution and licensing under the terms of its agreement with Infor (a " Third Party Agreement'). (k) " User Restriction means any Subscription Software user restriction identified in an Order Form (e.g., number of Named Users or Licensed Documents). 2. License Subject to the terms and conditions of this Agreement and the applicable Order Form, Infor hereby grants to Licensee a personal, non - exclusive, non- transferable, limited license (without the right to sublease or sublicense) to access the Subscription Services and the Subscription Software (including any updates, Subscription License and Hosting Services Agreement (US November 2 2009) FINAL enhancements, or modifications) in an environment hosted by Infor for Licensee's own, internal computing operations during the Subscription Term. Any rights not expressly granted in this Agreement are expressly reserved. (a) Documentation Licensee may make a reasonable number of copies of the Documentation for the Subscription Software for its internal use in accordance with the terms of this Agreement. (b) Additional Restrictions on Use of the Subscription Software Licensee's use of the Subscription Software is subject to any User Restrictions specified in the applicable Order Form. Licensee's access to the Subscription Software shall be limited to the rights granted herein; in no event shall Licensee access the Subscription Software on any environment outside the hosted environment selected by Infor as part of the Hosting Services and in no event shall Licensee physically or personally possess or control the Subscription Software or any related Source Code, Object Code or Documentation. Except to the extent contrary to applicable law, Licensee is prohibited from causing or permitting the reverse engineering, disassembly or de- compilation of the Subscription Software. Licensee is prohibited from using the Subscription Software to provide service bureau data processing services or to otherwise provide data processing services to third parties. Licensee will not allow the Subscription Software to be used by, or disclose all or any part of the Subscription Software to, any person except Licensee Employees. Licensee acknowledges and agrees that U.S. export control laws and other applicable export and import laws govern its use of the Subscription Software and Licensee will neither export or re- export, directly or indirectly, the Subscription Software, nor any direct product thereof in violation of such laws, or use the Subscription Software for any purpose prohibited by such laws. (c) Intellectual Property Rights Notices Licensee is prohibited from removing or altering any of the Intellectual Property Rights notice(s) embedded in the Subscription Software or that Infor otherwise provides with the Subscription Services. Licensee must reproduce the unaltered Intellectual Property Rights notice(s) in any full or partial copies that Licensee makes of the Documentation. (d) Source Code Licensee has no license to access or use, or any other rights in or to, the Source Code for the Subscription Software. 3. Subscription Services. (a) Subscription Orders Infor will provide Licensee with Subscription Services for or related to the Subscription Software as set forth in one or more mutually agreed to and signed Order Forms. Infor is under no obligation to perform any Subscription Services other than pursuant to an Order Form. Notwithstanding the foregoing, if Infor performs Subscription Services at the direction of Licensee and the parties have not signed an Order Form for such Subscription Services, then such Subscription Services shall be subject to all terms and conditions of this Agreement, and Infor's then - current rates for such Subscription Services shall apply. Page 1 of 3 (b) Sport Subject to Licensee paying the applicable fee for the Subscription Services, Infor shall (a) provide Licensee with access (via the internet, telephone or other means established by Infor) to Infor's support helpline, (b) install, when and if generally available, updates, enhancements or modifications to the then - current, general release version of the Subscription Software that are not separately priced or licensed as new products; and (c) use reasonable efforts to correct or circumvent Documented Defects (the foregoing referred to collectively as "Support "). Support is a required component of the Subscription Services and is included in the Subscription Fee. (c) Conditions On Providing Subscription Services. (i) User Accounts Licensee is responsible for maintaining its own user accounts and passwords which can be managed through the Subscription Software interface. Licensee is not responsible for activity that is undertaken using a usemame that Licensee has previously instructed Infor to remove from the list of authorized users. Otherwise, Licensee is responsible for all uses of its account, whether or not authorized by Licensee. Licensee is responsible for maintaining the confidentiality of Licensee's account ID's and passwords. Licensee agrees to immediately notify Infor of any unauthorized use of Licensee's account of which Licensee becomes aware. (ii) Connectivity Infor will be responsible for maintaining ISP network connectivity capable of servicing the relevant Internet traffic to and from the Hosting Services. Licensee may connect to the Hosting Services using the Internet, a VPN, or a private network connection. If Licensee elects to connect to the Hosting Services through the Internet, Licensee is responsible for providing its own ISP connection to the Internet. If Licensee elects to connect to the Hosting Services using a VPN or private network connection, Licensee is responsible for providing, installing, and managing any required network connections or network hardware that need to be installed in the primary and disaster recovery data centers. Any required network hardware will be in a 1U rack mountable case or other suitable storage device pre - approved by Infor. For an added fee, Infor will be responsible for racking the hardware and attaching network connections. Licensee shall also be responsible for ensuring that end -to -end latency and end -to -end available bandwidth meet the minimum product specifications for Licensee's desired level of performance. "End -to -end" is defined as from the user's desktop to Infor's hosted routers. (iii) Restrictions Infor shall have no obligation to provide Subscription Services for any Subscription Software if such Subscription Software has been modified by Licensee or by a person under Licensee's direction, or to correct a problem caused by Licensee's negligence, Licensee's equipment malfunction or other causes beyond the control of Infor. Further, Infor shall have no obligation to provide Subscription Services if Licensee fails to pay the applicable Subscription Services fee or is otherwise in breach of this Agreement. 4. Payment and Taxes. (a) Payment Licensee shall pay Infor the Subscription Services fee for the initial Subscription Term per the terms set forth on the Order Form, Each Subscription Term subsequent to the first shall be subject to successive increases not to exceed the "Annual Escalation Percentage Cap" provided for in the applicable Order Form over the yearly rate that Licensee was obligated to pay to Infor for Subscription Services in the immediately preceding Subscription Term. Except as set forth in Section 5 below, Subscription License and Hosting Services Agreement (US November 2 2009) Final fees for Subscription Services are non, refundable. Infor will use good faith efforts to invoice Licensee thirty (30) days in advance of the applicable due date. Licensee will pay each undisputed Infor invoice by no later than thirty (30) days of the date of invoice. Late payments are subject to a late charge equal to the lesser of: (i) one and one -half percent (1 % %) per month; and (ii) the highest rate permitted by applicable Texas law. 5. Limited Warranties. Disclaimer of Warranties. and Remedies. The limited warranty set forth in subsection (a) below is in addition to the applicable warranties set forth in the Master Contract. (a) Limited Subscription Software Warranty by Infor and Remedy For Breach. Infor warrants that the Subscription Software licensed to Licensee will operate without a Documented Defect for a period of ninety (90) days from the applicable Order Form Date. Infor's sole obligation with respect to a breach of the foregoing warranty shall be to repair or replace the Subscription Software giving rise to the breach of warranty. If Infor is unable to repair or replace such Subscription Software within a reasonable period of time, then, subject to the limitations set forth in Section 13 of the Master Contract, Licensee may pursue its remedies at law to recover direct damages resulting from the breach of this warranty. The remedies in this Section 5(a) are exclusive and in lieu of all other remedies, and represent Infor's sole obligations for a breach of the foregoing warranty. Licensee must provide notice to Infor of any warranty claim within the warranty period. (b) Limited Services Warranty and Remedy For Breach Infor warrants to Licensee that, for the Subscription Term specified in the applicable Order Form and any renewal thereof, Infor will render Hosting Services under such Order Form with reasonable care and skill and such Hosting Services shall be available twenty -four (24) hours a day, seven (7) days a week, three hundred and sixty -five (365) days per year. The level of unavailability shall not exceed one percent (1 %) per month, excluding scheduled maintenance ( "Down Time Warranty "). Infor will credit Licensee a prorated amount of the Subscription Fee paid by Licensee attributable to a breach of the Down Time Warranty (the "Downtime Credit"), except that in no event shallperiods of unavailability from different monthly periods be grouped together. Such credit will be applied toward the next Subscription Fee payment due from Licensee. This remedy is exclusive and is in lieu of all other remedies, and Infor's sole obligations for breach of this Down Time Warranty are contained in this Section 5(b). (c) Abrogation of Limited Warranty, Infor will have no obligation under this Section 5 to the extent that any alleged breach of warranty is caused by any modification of the Subscription Software. Excluding the Third Party Products that are licensed on Exhibit 2 to the Master Contract, to the extent that an alleged breach of warranty concerns a Third Party Product that is subject to a more limited warranty under a Third Party Agreement than specified in Section 5(a) above, Infor's obligations hereunder will be further limited accordingly. The limited warranty in Section 5(a) shall not apply to (a) updates, enhancements or modifications provided under this Agreement or (b) previously licensed Subscription Software for which Licensee is changing User Restrictions (e.g., without limitation, adding users) under an Order Form. Page 2 of 3 (d) HIGH RISK ACTIVITIES THE SUSBSCRIPTION SOFTWARE IS NOT FAULT- TOLERANT AND IS NOT DESIGNED, MANUFACTURED OR INTENDED FOR USE AS ON -LINE CONTROL EQUIPMENT IN HAZARDOUS ENVIRONMENTS REQUIRING FAIL -SAFE PERFORMANCE, SUCH AS IN THE OPERATION OF NUCLEAR FACILITIES, AIRCRAFT NAVIGATION OR AIRCRAFT COMMUNICATION SYSTEMS, MASS TRANSIT, AIR TRAFFIC CONTROL, DIRECT LIFE SUPPORT MACHINES, OR WEAPONS SYSTEMS, IN WHICH THE FAILURE OF THE SUBSCRIPTION SOFTWARE COULD LEAD DIRECTLY TO DEATH, PERSONAL INJURY, OR SEVERE PHYSICAL OR ENVIRONMENTAL DAMAGE ( "HIGH RISK ACTIVITIES "). ACCORDINGLY, INFOR DISCLAIMS ANY EXPRESS OR IMPLIED WARRANTY OF FITNESS FOR HIGH RISK ACTIVITIES. LICENSEE AGREES THAT INFOR SHALL NOT BE LIABLE FOR ANY CLAIMS OR DAMAGES ARISING FROM OR RELATED TO THE' USE OF THE SUBSCRIPTION SOFTWARE IN SUCH APPLICATIONS. 6. Term and Termination (a) Term With respect to the Subscription Software specified on an Order Form, the initial Subscription Term begins on the Order Form Date and ends on the initial Subscription Term expiration date set forth on the Order Form. After the initial term, the Subscription Term shall automatically renew for successive one -year terms, unless either party provides written notice to the other party of non - renewal at least ninety (90) days prior to the commencement of the renewal period. Except as set forth in Section 6(b), the Subscription Term cannot be terminated prior to its expiration date. (b) Right of Termination If either party materially breaches any material obligation in this Agreement or an Order Form (including, without limitation, any obligation to pay Subscription Services fees), and fails to remedy such breach (if such breach can be remedied) within thirty (30) days of receipt of written notice of such breach, the other party may terminate this Agreement (including all Order Forms hereunder). Notwithstanding the foregoing, to the extent such material breach cannot be remedied through efforts of the breaching party, the other party has the right to terminate this Agreement (including all Order Forms hereunder) on less than thirty days' written notice. However, notice to Infor under Section 5(a) or 5(b) will not constitute a notice of termination of this Agreement. In the event that Licensee terminates this Agreement for Infor's material breach and failure to cure as set forth in this Section 6, then Licensee shall have the right to obtain a pro -rata refund of any pre-paid, unearned, Subscription Services fees for the period from the termination date through the end of the pre -paid period. (c) Effect of Termination Upon termination of this Agreement by either party, Licensee's license to use the Subscription Software and Licensee's access to the Subscription Services shall immediately terminate, and Infor will discontinue the provision of all Subscription Services as of the effective date of such termination. Termination of this Agreement will not release either party from making payments which may be owing to the other party under the terms of this Agreement through the effective date of such termination. Subscription License and Hosting Services Agreement (us November 22009) Final (d) Return of Licensee Data Upon termination or expiration of this Agreement, provided that Licensee has paid Infor all amounts due under this Agreement, performed all obligations required to be performed by Licensee, and is not in material breach of this Agreement, Infor shall promptly return all Licensee data to Licensee as a native database export provided through Infor's FTP server. Infor shall be paid all applicable charges for services rendered through final termination of this Agreement and shall be reimbursed its reasonable out -of- pocket costs and expenses incurred in providing such termination assistance. (e) Survival of Obligations All obligations relating to non- use and non - disclosure of Confidential Information, limitation of liability, and such other terms which by their nature survive termination, will survive termination or expiration of this Agreement. (f) Termination Without Prejudice to Other Rights and Remedies Termination of this Agreement will be without prejudice to the terminating party's other rights and remedies pursuant to this Agreement. 7. Audit Rights Infor (including any third party auditor retained by Infor) may audit the records and systems of Licensee to ensure compliance with the terms of this Agreement and each applicable Order Form no more frequently than once a calendar year. Infor will notify Licensee in writing at least ten (10) business days prior to any such audit. Any such audit will be conducted during Licensee's regular business hours at Licensee's location and will not interfere unreasonably with Licensee's business activities. If an audit reveals that Licensee is using the Subscription Services or Subscription Software beyond the scope of the license granted herein (such as for example, for a number of Licensed Documents greater than that which Licensee licensed pursuant to this Agreement), then, in addition to any other remedies available to Infor, Licensee will promptly and pay Infor the underpaid Subscription Services .fees associated therewith based on Infor's then - current list rates, as well as any applicable late charges. 8. Entire Agreement This Agreement is an exhibit to the Master Contract and all applicable provisions of such Master Contract are hereby incorporated by reference. All duties of the parties shall be in compliance with the terms and conditions of the Master Contract. Any purchase order or similar document, which may be issued by Licensee in connection with this Agreement, does not modify this Agreement. No modification of this Agreement will be effective unless it is in writing, is signed by each party, and expressly provides that it amends this Agreement. This Agreement and any signed agreement or instrument entered into in connection herewith or contemplated hereby, and any amendments hereto or thereto, to the extent signed and delivered by means of digital imaging, electronic mail or a facsimile machine, shall be treated in all manner and respects as an original agreement or instrument and shall be considered to have the same binding legal effect as if it were the original signed version thereof delivered in person. Page 3 of 3 EXHIBIT 13 TO THE MASTER CONTRACT ESCROW ADDENDUM to the License Agreement between Infor (US), Inc. ( "Infor ") and City of Corpus Christi ( "Licensee ") The terms and conditions of the Software License Agreement dated , between Licensee and Infor (the "Agreement ") shall be subject to the following additions, alterations and modifications. In the event of a conflict between the terms and conditions of the Agreement and the provisions of this Addendum, the provisions of this Addendum shall govern and control. In consideration of a one -time fee of S5,000, Infor will execute an Enrollment Form, in the form attached hereto as Exhibit E. For so long as Licensee is subject to an effective maintenance and support agreement with Infor and has paid the applicable fees thereunder, Licensee may gain access to the Source Code for the Component System(s) (excluding third party software) listed on said Enrollment Form. (the "Software Applications "), solely in accordance with the terms of the Master Depositor Escrow Service Agreement dated as of May 29, 2008, entered into between Infor and Iron Mountain Intellectual Property Management, Inc. (the "Master Escrow Agreement "). Infor further agrees that, in the event that the Master Agreement terminates, Infor will promptly enter into a new escrow agreement with similar terms, under which Licensee may gain access to the Source Code for the Software Applications in accordance with the terms herein and in such escrow agreement. Any Source Code released hereunder shall be subject to the terms of the Agreement, including without limitation, any terms regarding use of Source Code. Licensee acknowledges that there are annual fees associated with this service that will be billed and paid by Licensee directly to Iron Mountain. These fees are listed on the Enrollment Form and are subject to the terms of the Master Escrow Agreement. This Addendum is an amendment to and an integral part of the Agreement. Licensee agrees that it has read this Addendum, understands it and agrees to be bound by it. IN WITNESS WHEREOF, the parties hereto execute this Addendum on the date as set forth below. Infor (US Inc. By: Patricia Elias Title: Associ General Cmjncal Date: a 1 c J QO 1 3 EXHIBIT 14 TO THE MASTER CONTRACT EXHIBIT E ENROLLMENT FORM Pursuant to the Master Depositor Escrow Service Agreement ( "Agreement ") that supports Deposit Account: # Depositor hereby enrolls ( "Beneficiary ") as a beneficiary to such Deposit Account with respect to the Software Applications listed below. Beneficiary Enrollment is effective as of the last date noted on the signature blocks of this Enrollment Form. Software Applications *: *Beneficiary is granted no rights hereunder with respect to third party software or third party source code. Such third party materials shall not be deposited in escrow or otherwise deemed to be Deposit Material, even if included with or in a Software Application. Annual Beneficiary Fee: US $220. Fees are subject to payment terms in Section 5. BENEFICIARY AUTHORIZED PERSON(S)INOTICES TABLE Please provide the name(s) and contact information of the Authorized Person(s) under this Agreement. All Notices will be sent electronically or through regular mail to the appropriate address set forth below. Please complete all information as applicable. Incomplete information may result in a delay of processing. The contact information herein may be updated by written notice to Iron Mountain. PRINT NAME: TITLE: EMAIL ADDRESS ADDRESS 1 ADDRESS 2 TOWN /CITY POSTAL CODE PHONE NUMBER FAx NUMBER PAYING PARTY COMPANY NAME: BILLING CONTACT INFORMATION TABLE Please provide the name and contact information of the Billing Contact under this Agreement. All Invoices will be sent to this individual at the address set forth below. The contact information herein may be updated by written notice to Iron Mountain, PRINT NAME: TITLE: EMAIL ADDRESS ADDRESS 1 ADDRESS 2 TOWNICITY POSTAL CODE US Escrow Enrollment Final 1 PHONE NUMBER PURCHASE ORDER # DEPOSITOR SIGNATURE: PRINT NAME: Christine Ingram TITLE: Legal Operations Coordinator DATE: EMAIL. ADDRESS: Christine.In ram Infor.com IRON MOUNTAIN INTELLECTUAL PROPERTY MANAGEMENT, INC. SIGNATURE: PRINT NAME: TITLE: DATE: EMAIL ADDRESS: All notices to Iron Mountain Intellectual Property Management, Inc. should be sent to ipmclientservicesaironmountain.com OR Iron Mountain Intellectual Property Management, Inc., Attn: Client Services, 2100 Norcross Parkway, Suite 150, Norcross, Georgia, 30071, USA. US Escrow Enrollment Final