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HomeMy WebLinkAboutC2013-168 - 5/15/2013 - NAAMENDMENT NO.2 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Carpus Christi, Texas hereinafter called "CITY ", and Urban Engineering) agree to the following amendment to the Contract for Professional Services for Allison Wastewater Treatment Plant New Mechanical Bar Screen and Gait Rem_ oval Improvements (Proie.ct No. 7417 ) as authorized and amended by: Original AJE Agreement April 21,. 2009 Motion No. M2009 -098 $147,620.00 Amendment No. 1 November 8, 2011 Motion No. M2011 -252 $116,660.00 Exhibit "A" Section 1. Scolge of Services Part B. Additional Services, shall be modified as specified below and in Amendment No. 2 Exhibit "A ". Additional engineering services for the West Aeration Basin Air System Improvements and Drain Valve Replacement. Exhibit "A ", Section 3. Fees shail be modified as specified in Amendment No. 2 Exhibit "A" for a revised fee not to exceed $5,285.00 (Five Thousand Two. Hundred Eight -Five Dollars and Zero Cents), for a total restated fee not to exceed $269.765.00 (Two Hundred-Sixty-Nine Thousand Seven Hundred Sixty -Five Dollars and „Zero ,,Cents) Monthly invoices shall be submitted in accordance with Amendment No. 2 Exhibit "B ". All other terms and conditions of the April 21, 2009 and amendments to the contract between the City and Urban Engineering will remain in full force and effect. CITY OF CORPUS CHRISTI URBAN ENGINEERING Oscar R. Martinez X (Date) James L. Urban, P.E., (Date) Assistant City Manager Principal 2725 Swantner Carpus Christi, Texas 78404 RECOMENDED (361) 854 -3101 Office (361) 854 -6001 Fax Daniel Biles, P.E., ( ate) Director of Engineering Services Operating Department (Date) 7( 9 VEff AS TO FORM: ! A , Offic f Management and Budget `(Date) Legal bepartment (Date) 2013 -168 AMEND. NO.2 5115113 Page 1 of 2 rVASTEWATERV4 V ALLISON WWTP NEW MECHANICAL OAR SCREEN AND GRIT REMOVAL. iMPROVEMENTSVAMENOMSNT N0. 2 - Urban Engineering INDEXED ATTEST &Lw� Armando Chapa, City Secretary Project No: 7417 Fund Source No: 550950 -4249- 00000 - 150725 Fund Name: Wastewater 2012B CIP (RevBds), Encumbrance No: E 7y 1 A " f3 L3 MAY 0 7 • ab13 LBY: ENTERED MAY 02 2093 *a CON] KAY; I MpAAUER AMEND. NO.2 Page 2 of 2 KIENGINEERING DATAEXCHANGEUENNIFER IWASTEWATER17417 ALLISON WWTP NEW MECHANICAL BAR SCREEN AND GRIT REMOVAL IMPROVEMENTSSAMENDMENT NO.2 - URBANkCONTRACT.DOCX URBAN Job No. 16445.131.00 ENGINEERING April 22, 2013 TRANSMITTED VIA EMAIL Mr. Daniel Biles, P.E. Director of Engr. Services City of Corpus Christi P. 0. Box 9277 Corpus Christi, Texas 78469 Subject: Allison WWTP Mechanical Bar Screen and Grit Removal Improvements City Proiect No. 7417 Dear Dan: The scope of the subject project including repair of the existing air bridge supports at the water surface and replacement of the air drops that were observed to be missing from the air bridges in the West Aeration Basins. When the West Aeration Basins were drained for cleaning and the repairs and if was found that the underwater support structure for the air bridge in each of the three basins was severely corroded and needed to be replaced. It was also determined that the existing drain valve for W. Aeration Basin No. 1 was broken and non- functioning. This valve is buried approximately 12' deep on the outside of the basin. We were requested by staff to add to the scope of the project the replacement of the underwater air bridgetair drop support structure and to replace the buried broken drain valve. The aeration basin work was done in three phases, only one basin could be taken out of service at a time. A summary of the costs of the additional work added to the construction contract is provided in the following: W. Aeration Basin No. 1 air system repairs: $23,972 W. Aeration Basin No. 2 air system repairs: $23,972 W. Aeration Basin No. 3 air system repairs: $23,972 W. Aeration Basin No. 1 drain valve replacement: $16,16 5 Total Additional Construction Cost $88,081 The additional engineering services required for this item include initial investigation, located original equipment drawings, develop scope and plans, contacting the Contractor concerning the additional work, negotiating and preparing change order, submittal review, answering Contractor questions, checking progress and checking completion. We request that our present AE contract be amended by $5,285 to add the engineering services to accomplish this additional work. Please review and let me know should you have any questions or comments. Sincerely, URBAN ENGINEERING ey, P. E. MMI Mark Maron Enclosure xc: Bill Green, P.E. Engineering Services via email Daniel Deng, P.E. - Engineering Services via email (361)854 -3101 2725 SWANTNER DR. • CORPUS CHRISTI, TEXAS 78404 FAX (351)854 -6001 www.urboneng.com TBPE Firm #145 EEXHIBIT O. 2 "A" f 3 ALLISON WWTP NEW MECHANICAL BAR SCREEN AND GRIT REMOVAL IMPROVEMENTS (#7417) REQUESTED AE FEE AMENDMENT FOR: ADDED W. AERATION BASIN AIR SYSTEM IMPROVEMENTS AND DRAIN VALVE REPLACEMENT Prepared 6y: Mark Maroney, P.E. Urban Engineering April 22, 2013 TASK No. DESCRIPTION Hourly Rate PROJECT ENGINEER Hrs $185 ENGINEER IN TRAINING Hrs $65 CLERICAL Hrs $55 MISC. MATERIAL TRAVEL Total Cost 1. Investigate issues 4 $740 4 $260 0 $0 $40 $1,040 2. Prepare work descriptions & sketchs 6 $1,110 2 $130 2 $110 $1,350 3. Negotiate /prepare change orders 7 $1,295 2 $130 2 $110 $1,535 4. Implementation /inspections $740 8 $520 0 $0 $100 $1,360 TOTAL L21 $3,885 16 $1,040 4 1 $220 $1401 $5,285 AMEND. NO. 2 EXHIBIT "A" Page 2 of 3 Allison Wastewater Treatment Plant New Mechanical Bar Screen Facility Project No. 7417 Summary of Fpt- -- AMEND. NO. 2 EXHIBIT "A" Page 3 of 3 ORIGINAL CONTRACT AMEND. NO. 1 AMEND. NO.2 TOTAL Fee for Basic Services 1 Prelimina Phase $13,300.00 $12,100.00 $0.00 $25,400.00 2 Design Phase 49,800.00 46,800.00 0.00 96,600.00 3 Bid Phase 4,400.00 3,900.00 0.00 8,300.00 4 Construction Phase 14,190.00 12,300.00 0.00 26,490.00 Subtotal Basic Services Fees 81,690.00 75,100.00 0.00 156,790.00 Fee for Additional Services Allowance 1 Permit Preparation 0.00 0.00 0.00 0.00 2 ROW Acquisition Survey AUTHORIZED 0.00 0.00 0.00 0.00 3 Topographic Survey (AUTHORIZED) 26,700.00 12,300.00 0.00 39,000.00 4 Environmental Issues 2,500.00 0.00 0.00 2,500.00 5 Construction Observation Services 32,250.00 14,900.00 0.00 47,150.00 6 Start-up Servies 2,400.00 2,400.00 0.00 4,800.00 7 Warranty Phase 2,080.00 2,080.00 0.00 4,160.00 $ Revise, Re- Issue, & Re-Bid Mechanical Bar Screen 0.00 10,080.00 0.00 10,080.00 9 Additional work for West Aeration Basins 0.00 0.00 5,285.00 5,285.00 Subtotal Additional Services Fees Authorized 65,930.00 41,760.00 5,285.00 112,975.00 Total Authorized Fee $147,620.00 $116,860-00 $5,285.00 $269,765.00 04/21/09 M2009 -098 11/08/11 M2011 -252 Admin Approval AMEND. NO. 2 EXHIBIT "A" Page 3 of 3 � M3 = rn o z o �z ;�O N Basic Services: Preliminary Phase Design Phase Bid Phase Construction Phase Subtotal Basic Services Additional Services: Permitting Warranty Phase Inspection Platting Survey O & M Manuals SCADA Subtotal Additional Services Summary of Fees Basic Services Fees Additional Services Fees Total of Fees COMPLETE PROJECT NAME Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Contract Amd No. 1 Amd No_ 2 Contract Invoiced Invoice Invoice Sample form for: Payment Request Revised 07/27/00 Percent Complete $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% 2,000 1,000 0 3,000 1,000 500 1,500 50% 500 0 250 750 0 0 0 0% 2,500 0 1,000 3,500 0 0 0 0% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% $2,000 $0 $0 $2,000 $500 $0 $500 25 % 0 1,120 0 1,120 0 0 0 0% 0 - 0 1,627 1,627 0 0 0 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% TBD TBD TBD TBD TBD TBD TBD 0% $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% 2,000 1,120 1,627 4,747 500 0 500 11% $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,0001 23% SUPPLIER NUMBER TO BE ASSIGNED 13YCITY —_ PURCHASING DIVISION ` itV Of CITY OF CORPUS CHRISTI CoipDISCLOSURE OF INTEREST Christi I City of Corpus Christi Ordinance 17112, as amended. requires all persons or firms seeking to do business with the City to provide the followin,; information_ Every question must be answered. if the- question is no(apoticable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions: COMPANY NAME: Urban Engineering P. O. BOX: STREET ADDRESS: 2725 Swantner CITY: Corpus Christi ZIP: 78404 FIRM IS: 1. Corporation e 2. Partnership 3. Sole Owner ❑ 4. Association 3. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side ofthis page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus CTiristi havinj an `'ownership interest" constituting 3% or more of the ownership in the above named "firth.' Naive .lob Title and City A J 4 Department (if known.) 2. State the names of each '`official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership iit the above named ''Firm." - Name Title 3. State the names of each "board member'' of the City of Corpus Christi having an "ocvttership interest" constituting 3% or more of the ownership in the above named "firm. Name Board, Commission or Committee 4. State the names of each employee or officer of a "consultant" for the City of Corl)us Christi who worked on any matter related to the subject of this contract and has an "ownership interest' constituting 3% or more of the ownership in the above named ''f rnt," Name Consultant Al At I FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2 -349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Carpus Christi, Tetras as changes occur. Certifying Person: ;T A ft 1„ 'p, Title: fType or Print) Signature of Certifying Date: Person: 1.4.2pi DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City= Council of the City of Corpus Christi, Texas. b. "Economic benefit ". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect. on members of the public in general or a substantial segment thereof_ c. '`Employee:' Any person employed by the City of Corpus Christi, Texas either on a full or part -time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the farm of scale proprietorship, as self - employed person, partnership, corporation. joint stock company. joint venture, receivership or trust, and entities which for purposes of taxation are treated as non- protat organizations. - Official." 'The klayor, members of the City Council. City letana+= r, ➢ - PUt tit% Manager, Assistant City Managers. Department and Division Heads, and Municipal Court ,fudges of the City of Corpus Christi, Texas- Interest." Legal or equitable interest. whether actually or Constructively held, in a firm„ including when such interest is held through an agent, trust, estaw. or holding entity. ''Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agr't~'c:ments." a "Consultant." Any person or firm. such as engineers and architects. hired by the City of ~ Corpus Christi for the purpose of professional consultation and recommendation.