HomeMy WebLinkAboutC2013-243 - 7/23/2013 - Approved Attachment I
SERVICE AGREEMENT
Contractor
Janie B.Klein DBA Martin's Janitorial Service
Supply Agreement No. SA
THIS i 1 i A (this "Agreement") is entered into by and between
Martin's Janitorial Service (the"Contractoe,) and the City of Corpus ChristL a Texas home-rule
municipal corporation (the "City") by and through its duly authorized City Manager or
designee("City Manager"), effective for all purposes upon execution by the City Manager.
WHEREAS Contractor has proposed t o p rovide Custodial Service for City Hall in response
to Bid Invitation No. BI-0135-13 in accordance with Specification No. 1088 dated Revised
02/14/13 which is incorporated and attached as Exhibit A;
WHEREAS the City has determined Contractor to be the lowest responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as follows:
1. Services. Contractor will perfbnn the Custodial Service for City Hall, Frost
Buildings and Facility Maintenance in accordance with Specification No. 1088.
2. Term. This Agreement is for twelve (12) months commencing on the date signed
by the last signatory hereto and continuing for twelve months thereafter. The term includes an
option to extend for up to two additional twelve-month periods subject to the approval of the
Contractor and the City Manager or his designee("City Managee').
3. Contract Administrator. The Contract Administrator designated by the City is
r o i ble i f
espns or approval of all phases of performance and operations and this Agreement
including deductions for non-perfbrmance and authorizations for payment. All of Contractor's
notices or communications regarding this Agreement must be directed to the Contract
Administrator, who is Building Maintenance Superintendent.
4. Independent Contractor. Contractor will per the services hereunder as an
independent contractor and will fumish such services in its own manner and method, and under
no circumstances or conditions may any agent, servant, or employee of Contractor be considered
as an employee of the City.
2013-243
7/23/13
M2013-112
Martin's Janitorial Services INDEXED
5. Insurance. Before activities can begin under this Agreement, Contractor's
insurance company(ies) must deliver a Certificate of Insurance, as proof of the required
insurance coverages to the Contract Administrator. Additionally, the Certificate must state that
the Contract Administrator will be given at least thirty (30) days' notice, by certified mail, of
cancellation, material change in the coverages or intent not to renew any of the policies. The
City must b e n amed as an Additional Insured. The City Attorney must be given copies of all
insurance policies within 15 days of the City Manager's written request.
6. Assignment. No assignment of this Agreement or any right or interest therein by
Contractor is effective unless the City first gives its written consent to such assignment. The
performance of this Agreement by Contractor is of the essence of this Agreement and the City's
right to withhold consent to such assignment is within the sole discretion of the City on any
ground whatsoever.
7. Fiscal Year. All parties recognize that the continuation of any contract after the
close of any fiscal year of the City, which fiscal year ends on July 31 of each year, is subject to
appropriations and budget approval providing for covering such contract its as an expenditure
in said budget. The City does not represent that said budget item will be actually adopted, that
determination is within the sole discretion of the City Council at the time of adoption of each
budget.
8. Waiver. No waiver of any breach of any to or condition of this Agreement, or
Specification No. 1088, or Contractor's bid offer to Bid Invitation No. BI-0135-13 waives any
subsequent breach of the same.
9. Compliance with laws. This Agreement is subject to all Federal laws and laws of
the State of Texas. All duties of the parties will be performed in the City of Corpus Christi,
Texas. The applicable law for any legal disputes arising out of this Agreement is the law of
Texas and such form and venue for such disputes is the appropriate district, county, or justice
court in and for Nueces County, Texas.
10. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, Contractor must obtain
prior written approval from the Building Maintenance Superintendent, Contract Administrator.
In using subcontractors, Contractor is responsible for all their acts and omissions to the same
extent as if the subcontractor and its employees were employees of Contractor. All requirements
set forth as part of this Agreement are applicable to all subcontractors and their employees to the
same extent as if the Contractor and its employees had performed the services.
11. Amendments. This Agreement may be amended only by written Agreement duly
authorized by the parties hereto and signed by the parties.
12® Termination. The City Manager may terminate this Agreement for Contractor's
failure to perform the services specified in Bid Invitation No. BI-0135-13 or Specification No.
1088. Failure to keep all insurance policies in force for the entire to of this Agreement is
grounds for termination. The Contract Administrator must give Contractor 5 work days' written
notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured
within the cure period, the City Manager may terminate this Agreement immediately thereafter.
Alternatively, City may terminate this Agreement upon 20 days' written notice to
Contractor. However, City may terminate this Agreement on 24 hours' written notice to
Contractor for failure to pay or provide proof of payment of taxes as set out herein.
13. Taxes. Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes, and all other related taxes according to Circular E Employer's Tax Guide,
publication 15, as it may be amended. Contractor must provide proof of payment of these taxes
within 30 days after payment is due. Failure to pay or provide proof of payment is grounds for
the City Manager to immediately terminate this Agreement.
14. Drug Policy. Contractor must adopt a Drug Free Workplace Policy.
15. Violence Policy. Contractor must adopt a Violence in the Workplace Policy.
16. Notice. Notice may be given by fax, hand delivery, or certified mail, postage
prepaid, and is received on the day faxed or hand delivered and on the third day after deposit if
sent certified mail. Notice shall be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Building Maintenance Superintendent
P.O. Box 9277
Corpus Christi, Texas 78469-9277
FAX No.: (361) 826-3395
IF TO CONTRACTOR:
Contractor Name: \14artin's Janitorial Service
Contact Person: Janie B. Klein
Address: PO Box 271739
City, State, Zip: Co us Christi. -- Texas 78427
Fax No.:
261-334-4225
17. Month-to-Month Exte si . If the City not completed the bidding
process and awarded a new supply agreement upon expiration of a original contract period or
y extension erio , the Bidder shall continue to provide goods/services under this Agreement,
at the most current rice under the terms of 's supply agreement or extension, on a month-to-
month is, not to exceed six months. This supply agreement automatically expires on the
effective date of a new contract.
18. Severability. Each rovision of the Agreement shall be considered to be
severable and, i , for any reason, any such rovision or any part thereof, is determined to be
invalid contrary to any existing or future applicable law, such invalidity shall not impair the
operation of or affect those portions of 's Agreement that are valid, ut this Agreement shall be
construed enforced in respects e invalid or unenforceable provision or part thereof
had een omitted.
1 . INDEMNEFICATION
CONTRACTOR AGREES TO INDEMNIFY HOLD HARMLESS AAD
DEFEAD THE CITY OF CORPUS CHRISTI AAD ITS OFFICERS,
AND ALL LIABILITY LOSS., s
s DEMAADS, SUITS AND CAUSES
COSTS,INJURIES, PROPERTY LOSS OR DAMAGE OR ANY OTHER K
.1ND OF
A TTORIVE YS-' FEES AND EXPER T WITNESS FEES WHICH ARISE OR
ARE CLAIMED TO ARISE OUT OF OR IN COANECTION WITH THIS
CONTRACT OR THE PERFORMANCE OF THIS CONTRACT,
LIABILITY,REGARDLESS OF WHETHER THE INJURIES, DEATH OR DAMAGES
ARE CAUSED OR ARE CLAIMED TO BE CA USED BY THE CONCURRENT
OR CONTRIBUTING NEGLIGENCE OF IADEMNITEES, BUT NOT BY
THE SOLE NEGLIGENCE OF INDEMNITEES UNMIYED WITH THE
FAULT OF ANY OTHER PERSON OR GROUP. CONTRACTOR MUST, AT
ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEM,4ADS,
ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND
ALL ACTIONS BASED THEREON WITH COUNSEL SATISFACTORY To
INDEMNITEES AND PAY ALL CHARGES OF ATTORNEY AND ALL
OTHER COSTS AND EXPENSES OF ANY KIAD ARISING FROM ANY OF
SAID DAMAGE, LOSS, t DEMANDS OR ACTIONS.
THE IADEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER
THIS SECTION SHALL SURVIVE THE EXPIRATION OR SOONER
SIGNED this 19 day of March 1
1 n ct d Martin's Janitorial Service AZ--
ee Janie B. Klein
itlem wn r
CITY
Date:
Michael Barrera.Assistant Director of Financial ices
ARMANW CH"
tjtm_�Q4—
CRY SEMW
Incorporated e er nce:
ExhibitA-1: Bid Invitation No. BI-0135-13 dudes Specification No. 1088 Insurance
Requirements).
Exhibit Bidder's Bid
m I iw-
ST L
a v
AC<>RJD0 CERTIFICATE OF LIABILITY INSURANCE DATE( MrDa
7/23/2013
IS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, E ND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
PRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the poll (les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement an this cordficate does not confer rights to the
cardficate holder in Ilea of such anfrrseent(s).
PRODUCER T F7i Olas °Tliidg
erg Insurance Group PHONE (361)595®2970 FAX (E77)632®5994
100 E ICI rg _IgAIlL.ri:Lck.vlisidas@kleborginsurance.com
Std IA LUSUftERMAPFORDING COVERAGE NAIL P
Kingsville TX 76363 !iNSURERA.TRA6VELERS PC CO OF AMERICA
INSUREDS I INSURER B°
Janie Klein, m Martin's Janitorial Service INSURER C.
3702 Apollo Rd INSURER D:
Suite A INSURER E:
JCoEEus Christi TX 76413 IN R�RF:
COVERAGES CERTIFICATE NUMBER.-Cl 1 72300025 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NSR CY EFF POLICY E
p1 PE OF INSURANCE POLICY NUMBER
LIMITS
GENERAL LIABILITY EACH OCCURRENCE S 1,000400
X COMMERCIAL GENERAL LIABILITY € 100,000
A CLAIMS-MADE 1z OCCUR X Y 2983TO176 /21/2013 /21/2014 MEDEXP(Ar¢ a an) S 5,000
PERSONAL A ADV INJURY S 1,000,000
GENERAL AGGREGATE S 2,000,000
GEN°L AGGREGATE UMIT APPLIES PER: PRODUCTS-COMPlOP AGG S 1,000,000
POLICY PRO® LOC 3
AUTOMOBILE LIABILITY ¢N IN L Llr�l
n',
ANY AUTO BODILY INJURY(P@r n) S
ALL
AUTOS OWNED SCHEDULED BODILY INJURY(P®r a 'area$ S
NON4:)WNED AMAGE €
HIRED AUTOS AUTOS
S
UMBRELLA LIAB OCCUR EACH OCCURRENCE S _
EXCESS LIAR I',CLAIMS DE AGGREGATE S
DED RETENTIONS S
WORKERS COMPENSATION MOISEASE 0TH•
AND EMPLOYERS'LIABIL YIN LIMITS
Y B'ROPR¢ETO TriIE ECU7IVE N 7 A EACH S
OFFIC EMBER EXCLUDED?
(Mandatory In NH) LOYE S
Ifg1� ,des ae ESCRIPTION OF E TIONS LIMIT S
DESCRIPTION OF OPERATIONS I LOCATIONS f VEHICLES(AEEaah ACURD 101,Additional Remarks Sefaadt�Ie,If more space Is required)
Buil 'rng cle rag services provide basic cleaning s® ices to the interior of promises for commercial
clients, especially offices and retail. Some operations provides exclusive services for one client only,
while others have a number of regular clients or offer services to the public an an Peas neededr, basis.
Typical services include the removal ❑f trash from all area of the premises, cleaning r strooms, dusting,
d regular vacuuming, mopping or sweeping of floors. Other services may include cleaning of sating
areas, scheduled carpet cleaning, floor polishing, cleaning of drapery, and window washing.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
E EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
MASTER CERTIFICATE ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 25(2010105) 0 1956-2010 ACS D CORPORATION. All rights reserved.
I Sn25i7 ninn,im Tho arnwn numa nnri lnnea uro ronleforaai mvirke nF arn n
Additional Named Insureds
Other Named Insureds
Martin's Janitorial Service Doing Business As
LO 7FA V..............i............. COPYRIGHT 2007,AMS SERVICES
National General
Insurance
PO Box 3199
Minstan Salern.NC 27102-3199
JANIE KLEIN KJeberg Insurance Group Inc
UNIT A PO Box 1592
3702 APOLLO RD Kingsville TX 78363
CORPUS CHRISTI TX 78413-1961 (361)595-2970
Receipt& Payment Schedule
Date. 8/6/20113
Policy Number 2002254909
Insured., Janie Klein
Company: Integon National Insurance Company
Payment Received $145.30
Date Payment Receive& 81612013
Payment Confirmation Number. ecAccepted
PAYMENT SCHEDULE AMOUNT
91612013 $138.77
101612013 $'138.77
11/6/2013 $138.77
12/612013 $138.77
11612014 $138.77
21612014 $138j7
31612014 $138.77
416/2014 $138.77
51612014 $138.77
6/612014 $138.77
THANK YOU FOR CHOOSING NATIONAL GENERAL INSURANCE[
Email- CVservice@NGIC.com Fax-.1-800405-4302 Call us toll free: 1-877-468-3466
Visit us at www.Nationa[General.com
07178(01012011)
National General
Insurance
PO Box 3199®VVinston Sale 27102-3199
JAMIE KLEIN
Policy Number 2002254909
Welcomel Thank you for choosing us to protect your assetsi
As your insurance agency,we're excited to provide you with the outstanding advantage of having a policy with
National General Insurance.You're now entitled to world-class service 2417, every day Oft a year. If you ever
need help with your policy®whether you have questions about a payment or you want to explore coverage
options® o not hesitate to give us a call'
Here's how you can reach us:
Kleberg Insurance Group Inc
Nicholas Viisides
PO Box 1592
Kingsville TX 78363
Phone(361) 595-2970
Fax(877)832-5994
office@kleberginsurance.com
Want to manage your policy online and get on-demand access to view and print all your Important
policy documents?Sign up to go paperless with National General Insurancel
Go paperless and take advantage of all the online poll management benefits available to ou!Just go to
now that ou'd like to sign up!You'll be able to view
www.NationalGeneral.com/manageyourpolicy or let us; ly
and print documents—like insurance ID cards®when you neUthem, receive emal) reminders when
payments are due or late, check coverages and limits. make a payment and morel
World-Class Claims Service
We're happy to tell you that as a National General insurance policyholder you can expect world-class claims
service. It's even backed by a Claims Service Satisfaction Guarantee-And, collision repairs made at any of
their Gold Medal Repair Shops are backed with a Lifetime Guarantee. You can report a claim at any time by
calling 1-800-468-3466. A claims professional will be there to take your call and help you get back on the road
as quickly as possible.
Customer Service
You can always call the customer service department at National General Insurance if you need help with
anything relating to your policy. Call,the any time at 1-877-468-3466.
Email.-CVservjce@NGIC,com Fax: 1-877-849-9022 Call us Toll Free, 1-877-468-3466
10 {01012013} Visit us at www,NationalGeneral.com
Thank you for insuring with us! Here are your identification cards for proof of insurance.
National General
TEXAS AUTOMOBILE INSURANCE CARD
Integan National Insurance Company POLICY NUMBER
PO Box 3199 2002254NS
Winston Salem,NC 27102-3199
Effective Date Expiration Date
81612013 81612014
YEAR MAKE VEHICLE IDENTIFICATION NUMBER
1990 DODG 294FP25B2WR7D4286
INSURED AGENT OM2895
Janis KWn DBAMARMS JANITORIAL SERVICE K"1mrime Group Inc
PO B0 1592
3702Apok Rd KirgWile,TX 78363
W A (36I)SW-2970
Cwpus Chrisil,TX 78413-1961 This policy provides at least the minimum amounts of liability
insurance required by the Texas Motor Vehicle Safety
Responsibility Act For the specified vehicles arW named
insureds and may provide ciaverage for other persons and
other vehicles as provided by the insurance policy.
CUSTOMER SERVICE:1.8774M3466 CLAIMS SERVICE 1-80"8-3466
M007 00 14327{010120111
------------------------------------------------------
A
Fold On Dotted Line—Store In Your Vehicle
Texas Liability Insurance Card.
Keep this card
IMPORTANT:This card or a copy of your insurance policy must be shown when you apply
for or renew your:
motor vehicle registration
driver's license
motor vehicle safety inspection sticker.
You may also be asked to show this card or your policy if you have an accident or if a
peace officer asks to see it,
All drivers in Texas must can liability insurance on their vehicles or otherwise meet legal
requirements for financial responsibility, Failure to do so could result in fines up to$1,000,
suspension of your driver's license and for vehicle registration, and impoundment of
your vehicle for up to 180 days(at a cost of$15 per day).
Report all accidents immediately to:
Integon National Insurance Company
Toll free at. 1-800468-3466
Spanish version is available upon request—Call Toll free at 1-877-468-3466
IMPORTANTE:Si usted quiere una tar jeta oficial,escdta an espariol,Herne a este llame a
este rifirriero 1-877-468-3466
These are your Temporary ID Cards,
Your Permanent ID Cards will arrive soon in the mail with your Policy.
National
Insurance
PO Box 3129-Winslon Z7102
INSURED
CITY OF CORPUS CHRISTI JANIE KLEIN
P®BOX 9277 DBA MARTIN'S JANITORIAL SERVICE
RISK MANAGEMENT UNIT A
CORPUS CHRISTI TX 76469 3702 APOLLO RD
CORPUS CHRISTI TX 78413-1961
POLICY NUMBER, 20022 90
POLICY EFFI) P a„ 816120113
POLICY DATE: ; 816/2014
CERTIFICATE
THIS CERTIFICATE IS ISSUED AS A MA TtEke,E F 14FORi1AATIOhC ONLY AND
CONFERS 1 TS UPON T E C R'TIFICATE,_ L[)E
THIS CERTIFICATE DICES NOT AMEND,MEND O ALTER'THE COVERAGE AFFORDED BY THE POLICY
�taLC31PVo`:
This is to certify that the policy of Insurance sho ve-hashcen Rued to the insured named for a policy period
indicated, notwithstanding any requirement. Ile tiri or coilidib-Mof any;gntiict or other docUriment wtth'respect to which this
certificate may be issued or may pertain. The it surance3 afforded by�,Ihe:po)cy described here tti:is, e-ct to all the terms,
exclusions and conditions of such policy, Limits st�ui+ n`niay have beep reduced by paid claims.
-
Type of Insurance® LIrn1ts of.Llability Provided -
-r.vJ
Auto Liability: " Combined, Is Llmlt
Scheduled Autos50{M,Q00 Carralrned Single Limit
Ayt,q Physical Da' rtrage Overage Provided
1998 Do CARAVAN
Lasser of ACV,or,Stated Amount,,
Collision Subject to 5250 Deduction Frorri Each Loss
Lesser of ACV or Stated Amount
Contiprehr:nalve Subject to fi0 Cedtiction Froa�a Each Loss
Specified Perils; .nta
Cancellation:
Should the above described policy be cahcalled before the expiration date thereof,we will mail written notice of
cancellation that c®nrplfea frith state- stafutea to the certificate holder reamed above,but failure to mail such notice
shall imposes no obit afion 6',liability of any kind upon the company,its agents or representatives.
� t�7.�✓ l 81612093
Authorized Representative Issue Date:
10316(01012011)
Call us tall free 1-877-468-3466 Fax: 1-800-405-4302 Visit us at www.Nationa6 eneral,.co
National General
Insurance
PO Box 3199
Afton Salem,NC 27102-3199
Janie Klein
UNIT A
3702 APOLLO RD
CORPUS CHRISTI TX 78413-1961
Integon National Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY,PLEASE READ IT CAREFULLY.
WAIVER OF SUBROGATION
This endorsement is issued to: Janie Klein
Named Insured
Effective, 816/2013 This endorsement changes Policy# 2002254909
All the provisions of the policy apply t®the terms and conditions of this endorsement except as modified herein.
Any additional premium or policy fee pertaining to this endorsement will be retained by us regardless of any early
termination of this endorsement or the policy, The Commercial Auto Policy is changed as follows-
Paragraph 5 entitled'Transfer of Rights of Recovery Against Others to Us'under SECTION IV—
R IAL AUTO CONDITIONS will not apply to,
City of Corpus Christ!
Name of Person or Organization
Risk Man
a ement PO Box 9277
Person or Organization Street Address
Corpus Christi T17649
City State/Zip Code
All other parts of the policy remain unchanged,
07480(01012008)
Texas inlegon National insurance Company
National neral Commercial Auto PCB Box 3199
1=;su'sp--ice Insurance Applicatlon 4,mns,,on-Salem_rte 7102.319
Policy M T D Effective Date' Time: x0,00.00 Amount Enclosed.
! Agency information
Agency Plas1�e: blab rg�Insuran ce Grou p fine Produc ra NIch las t l sides
Agency Plumber-Produde: 9002595 Agency E--Mail, office IClebeegi!nsurartc .coat
A Ilcartt lrtforrrsatlors
Applicant Narrte;Janio Klein Social Security#m
Afflnit rou a P�t6t1� y`AE ��PLAhJ CAE
wiling dressm 3702 l�llcs R llnit� itym Corpus Christi State:TX Zip;78413-1951
ail Address:
one Number: Work Number:
°anie.klein ahoo.corn 351-334-4223
Entity; Occupation.,
Individual Janitors and Janitorial Work
Payment Options
Policy°farm; #of Payments, Payment Type- Account#a
12 Months 10 Direct Bill
Underwriting Information Policy Discount and Surcharge Information
Package Discount
Prior Company Nausea Transfer Discount
Pro resslve
Prior Policy Expiration/Cancellation Date;
51912014
L Prior BI Limits:
550,000 J S100,000
Vehicle information
Veh Terr Year Make Model Body Style Serial(VIN) Number � Usage
1 4 1995 CARAVAN S4PPS2°�V7256 uslness ilea
On
Vehicle Information(continued)
-T-Garaging dodo G.V.W. �#Job Sits s Ilse
Veh (if different from mailing er Day Class Discounts and Surcharges
address above)
1 75413-1961 19 S
Ve lcle Information (continue ) I
C files Maximum Rad us List permanently attached Current i Current Value of Stated Amount
Leh of Operation equipment to be covered for Vehicle Value Equipment of Vehicle
h sical dame e
1 ( 50 S6,000.00 S6,000_00
10119T (47012010)
Coverage Limlts/Deductibles Premium
Bodily Injury I Property Damage- S500,000 Combined Single Limit S706,00
Combined Stngle Limit —
Uninsured Motorist Bodily Injury- $500,000 Combined Single Limit _L63,A
Combined Sm �le Limit
S 100
Personal Injury Protection S61 00_
Other Than Collision S250 Deductible 57000
Collision S250 Deductible— S126,00
Hired Auto S50,00
Non-Ownership Liability $50,00
Combined Vehicle Premium: S1,42600
Additional Char as: S2700
cl S1,45100
Total 12 Month Poll 1 Premium,
Driver and Household Member Information–List all persons of eligible driving age or permit age.
rive's Mantel
St tu
Status
Name e F_T ' ___TG �de]r
iciv 's License Driver Date nder Marital Relationship to
Dr
ic s State Status Status Applicant
mber
license) Nu b _Ln
1 Jan�ieKtein XX�X316525 TX Owner 1011711951 Fernale Mamed Named Insured
Driver
2�ILuciaa D Ch�ampion XXX0939 TX Employee 10/2611944 Female� Single Other
Driver and Household Member Information(continued)
SR-22 Discounts and Surcharges
No
Name and Address of Additional Insured (A$25 fee will be charged for each additioftal Insured listed.)
Relationship to Named If Lessor,Te of
Name Address—Street, City,State, Zip Insured Lease—
Risk Management Corpus Christi,TX
1 City Of Corpus Christi
1011 9TX(07012010)
ta-i 'me t
Are sort r vel'li�l �1e�5�d �r rented tC$�t11erS�
Are en vehicles reuul�rC vi'! ble t� non-;fisted � eratnrs'� I h�
Are sr°dy�Peh€c#�s used t+�carry 11rdus rntrM;�ls.frnd"e su�stnce, farerr�ls: ur �J
tans cart csue9 d��s?
Are In vehicles u 5e Du r uses?
Are vehicles used t #r r art i3 s en4ers?
Are any vehicles used in fast food deliver v�rlth liras constr nts? N
Are vehicles leasedr eery€ed t0 Gathers !V 9
Are an vehicles re ula ri veil We tc scar-II'sler er tcrs? N
Are ray vehicles used t carry kaa rduu rrl :er#�#s fi rr�rrs�b'e subst nce,fi,e rues, or N
traraspnrt u rd d s? O O O
Are an vehicles used icr erner ersc ur uses?
1011 'sX{07012010
tatement—Please read car
I agree all answers to all questions in this Application are true and correct I understand, recognize, and agree said answers
are given and made for the purpose of inducing the Company to issue the policy for which I have applied. I further agree that
ALL persons of eligible driving age or permit age who live with me, as well as ALL operators who regularly operate my
vehicles and do not reside in my household, are shown above. I agree that my principal residence and place of vehicle
garaging is correctly shown above and is in the state for which I am applying for insurance at least 10 months each year. I
understand the Company may rescind this policy pursuant the terms and conditions of Chapter 705, Subchapter A, of the
Texas Insurance Code if said answers on this Application are false or misleading, and materially affect the risk the Company
assumes by issuing the policy, In addition, I understand that I have a continuing duty to notify the Company of any changes
of, (1) address-, {2) location of vehicles, (3) members of my household of eligible driving age or permit age: (4) operators of
any vehicles listed an the policy; or (5) use of any vehicles listed on the Policy. I understand the Company may rescind this
policy pursuant the terms and conditions of Chapter 705, Subchapter A, of the Texas Insurance Code if I do not comply with
my continuing duty of advising the Company of any change.
I understand and agree that in connection with my request for a premium quotation and Application for insurance, (1) the
Company may obtain consumer reports which may include a driver history report, credit information, or personal or privileged
information from third parties: (2) such information may be disclosed to affiliated or unaffiliated third parties without my prior
permission but only as permitted or required by law; (3) upon my written request, the Company will inform me if a consumer
report was requested and the name and address of the consumer reporting agency that furnished the report; (4) 1 may also
request access to and correction of information the Company has collected on me; (5) the Company may request and use
subsequent consumer reports in updating and renewing any insurance afforded in connection with this Application: (6) the
Company will furnish a more detailed explanation of its information practices upon my request: and(7) refusal to authorize the
Company to obtain a consumer report may give the Company the right to decline insurance to me.
I hereby authorize the Company to obtain consumer reports on me. I agree the named members of my household and all
other operators listed under this policy have authorized me to consent on their behalf to all coverages provided herein and to
authorize the Company to obtain consumer reports on them for the rating and/or underwriting of the insurance for which I am
applying and for any renewal thereof. I agree that a radius restriction will apply when vehicle(s) listed on this application is
(are) in commercial use and I have accurately listed each vehicle(s) radius of operation. I agree to pay any additional
premium owed if the amount of premium shown is inaccurate for any reason.
I have had the liability coverages and limits available for the purchase fully explained to me and have selected the limits
shown on the Application, I have had the different policy coverage levels available to me fully explained. I made an informed
decision and have selected the policy coverage level shown on the Application.
I understand the policy may be rescinded and no coverage provided if my premium down payment or full payment is paid by
check, credit card, or debit card and the bank returns said check unpaid or fails to honor the credit charge or debit charge in
full. I unders®and there may be a processing fee imposed on any returned checks. I understand processing fees may be
Included with tray down payment and installment payments, and additional fees may be charged for late payments. I
understand my payments are first applied to the fees owed and then to the premium.
I understand my producer will receive compensation for this policy in the form of a commission and may from time to time
receive other compensation from the Company based on sales andlor profitability,
By signing below, I hereby appoint the President of Home State County Mutual Insurance Company with full power of
subscription, as my proxy and with authority to vote for me, in my absence, at any membership meeting. The authority
granted to the President shall remain in effect for as long as I am a policyholder of the Company, unless I give written notice
otherwise, I agree to be governed by the provisions of Section 912, of the Texas Insurance Code,
WARNING: Any person who knowingly, and with intent to injure, defraud or deceive any Insurer, makes any claim for the
proceeds of an insurance policy containing any false, incomplete or misleading information is guilty of a felony.
Applicant's Signature Date
PRODUCER'S STATEMENT., PLEASE READ CAREFULLY
I have asked the applicant(s) all questions on this Application and these are the applicant(s) responses. To the best of my
knowled 11 f the information on this nolication Is true, correct and cnim lete
vA 2ge� all or the
PRODUCER'S NAME: Nicholas Viisides
Please Priest)
LPPIRODUCER�'.S �.
SIG�NATURE: Bound Date: I I Time:
101199 X 107012010�
National General >>
insurance
PO Box 3199 a Winston Sarern,NC 27102-3199
SAME KLEIN Kleberg lnsuraf�ce Group Inc
3702 APOLLO RD UNIT A PO Box 1592
CORPUS CHRISTI TX 78413-1961 Ki,,igsv;I1e TX 78363
(361)595.2970
INTEGON NATIONAL INSURANCE COMPANY
EXCLUSION OF NAMED DRIVER AND PARTIAL REJECTION OF COVERAGES
WARNING
READ THIS ENDORSMENT CAREFULLY
This acknowledgement and rejection Is applicable to all renewals issued by us or any affiliated insurer,
However,we must provide a notice with each renewal as follows 'This policy contains a named driver exclusion,'
You agree that none of the insurance coverages afforded by this policy shall apply while-,
Full Name Date of Birth Driver's License
is operating a covered auto or any other motor vehicle. You further agree that this endorsement will also serve as a
re'ection of uninsuredfunderinsured motorists coverage and personal injury protection coverage while a covered auto or
any other motor vehicle is operated by the excluded driver,
Janie Klein TBD
Named Insured Policy Number
Signature Date
113577(090120111 TE 99 41
National General Insurance, Inc. pace I of I
Quote Bill Plans
jan, 16�,,n- Feu
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H ONI L' SALE5 SERME AGENCY ADMIN PPODUCM,'i NEWS H"E,i P
quote SIAlU2 A-pc!t DrjctrS Driver HAtM Vshic!ts underwftg Coverage$ 9,1 zlanS Re,=nS 'Ayap Up
2M1,Dowl 3 Frayrnenls 1,453 02 35325 371,25
251��,Dowl 6 Paymoils I'453 DO 36322 18963
20 Down,9 Payments' 1,45303 2>'-O 5-8 13716
101A D""Im 10 paynents, 1,45303 14530 13577
EdKMML§2Mq& Amount
6;3012013 $146 X
9113312013 $13877
40I 2443 5138,67
1113012013 5138 17
%2r=2012 5138 77
1130MI4 $138 77
3M2014 5136 7?
4'1!2014 513973
51112014 5':39.77
611£2014 3 130,77
7,112014 S,3377
'Amokmi vc,udes mstal,men,,lee
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ier
Insuraince
TRAVELERS i Web
The Travelers Indemnity Company and its Affiliates
Workers Compensation Insurance Proposal for:
KLEIN, J I
DBA. MARTIN'S JANITORIAL SERVI
3702 APOLLO
SUITE A
CORPUS CHRISTI, TIC 7 413
Policy For I
08/30/2013 thru 08/30/2014
Proposal Number:
®q 1-A-1
Proposal Presented By:
KLEBERG INSURANCE ,
X15
KINGSVILLE, TX 78363
On Behalf of KLEBERG INSURANCE , and The Travelers Indemnity Company and its
Affiliates, we appreciate the opportunity to rovi KLEIN, JANIE with the following policy
proposal.
THE FOLLOWING OUTLINES THE COVERAGE FORMS, LIMITS INSURANCE, POLICY
OTHER ENDORSEMENTS AND ITC ONS PROVIDED IN THIS
PROPOSAL/QUOTE. ANY POLICY LIMITS INSURANCE, POLICY
ENDORSEMENTS, COVERAGE SPECIFICATIONS, T TERMS
CONDITIONS T YOU HAVE REQUESTED T ARE NOT INCLUDED IN THIS
PROPOSALIQUOTE HAVE NOT BEEN AGREED TO BY TRAVELERS. L REVIEW
THIS PROPOSALIQUOTE `( AND IF YOU HAVE ANY QUESTIONS, PLEASE
CONTACT Y TRAVELERS T I .
The Travelers Indemnity Company and its Affiliates
Workers Compensation Insurance Proposal for: KLEIN, JANIE
This proposal will expire t y (30) days from the date of creation identifi ed below and is not a
binding contract for insurance.
*A rate change request may be under consider Mion by the proper regu;atory authority which may result in final
rates different from the rates and premium shown above,
Created on 0712912013 by KLEBERG INSURANCE GROUP,
711-premiums for this policy will be determined by our manuals of rules, rates, rating plans and classifications
We may change our manuals and apply the changes to this policy if authorized by law or a govemmental
agency regulating this insurance, 2
The Travelers Indemnity Company and its Affiliates
Workers Compensation Insurance Proposal for: KLEIN, JANIE
COVERAGE INFORMATION:
• Part One
• Workers Compensation Insurance, Statutory Requirements
• Part One of the policy applies to the Workers Compensation Law of the states listed here. TX
• Part Two
Employers Liability Insurance.,, Part Two of the policy applies to work in each state listed in Part One-
The I'mits of our liability under Part Two are',
Bodily Injury by Accident 5500,000 each accident
Bodily Injury by Disease 5500,000 policy limit
Bodily Injury by Disease 5500,000 each employee
• Part Three
Other States Insurance: Part Three of the policy applies to the states, if any, listed here,
All states except AK, OH, NO, WA,WY
POLICY PREMIUM:
6 Total Deposit Amount Due 52,668
Notes Section:
'A rate change request may be under consideration by the proper regulatory authority which may result in final
rates different from the rates and premium shown above.
Created on 0712912013 by KL G INSURANCE GROUP,
All premiums for this policy will be determined by our manuals of rules, rates., rating plans and classifications
We may change our manuals and apply the changes to this policy if authorized by law or a governmental
agency regulating this insurance. 3
The Travelers Indemnity its flit
Workers Compensation Insurance Proposal fore KLEIN, JANIE
STATE IU SCHEDULE
State TX THE TRAVELERS INDEMNITY COMPANY F CONNECTICUT
Pretlurn Basis - Rates Per
Mass Estimated Total 5100 of Estimated
Location Code Desc neration* Premium
JANITOR SERVICE BY
001 9014 CONTRACT _.. ...__... S85,000 , ...... .. . ..311.. 52,644
001 . ... 0930 WAIVER OF SUBROGATION S2,644 0200 $53
Epl. Liab, Increased
Limits(9807)
Estimated
Premium
Merit Rating Modification(9885) 52,,451
Total Estimated Standard Premium $2,451
Expense Constant S200
Terrorism 517
Taal Estimated Premium 52666
Deposit Amount Due $2.666
Terrorism °I Insurance i I r
On December 26; 2007, the President of the United States signed into law amendments to the Terrorism Risk
Insurance Act of 2002 (the"Act'), which, among other things, extend the Pict and expand its scope. The Act
establishes a program under which the Federal Government may partially reimburse'I nsured Losses" (as defined
in the Act)caused by"acts of terrorism", An Fact of terrorism" is defifned in Section 102(1) of the Act to mean any
act that is certified by the Secretary of the Treasury®in concurrence with the Secretary of State and the Attorney
General of the United States—to be an act of terrorism; to be a violent act or an act that is dangerous to human
life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States
in the case of certain air carriers or vessels or the premises of a United States Mission; and to have been
committed by an individual or individuals as part of an effort to coerce the civilian population of the United States
or to influence the policy or affect the conduct of the United States Government by coercion.
The federal government's share of compensation for Insured Losses is 65% of the amount of Insured Losses in
excess of each Insurer's statutorily established deductible, subject to the".Program"Trigger", (as defined in the
Act): In no evert, however, will the federal government or any Insurer be required to pay any portion of the
amount of aggregate Insured Losses occurring in any one year that exceeds S1 00,000,000,000, provided that
such Insurer has met its deductible. If aggregate Insured Losses exceed S100,000,000,000 in any one year, your
coverage may therefore be reduced,
The charge for this exposure is an additional premium, which is reflected in the premium schedule and does not
include any charge for the portion of losses covered by the federal government under the Act.
Note®Terrorism premium charges are subject to change at any time based on Federal Lave and state regulatory
action,
rate change request may be under consideration by the proper regulatory authority which may result in final
rates different from the rates and premium shown above.
Created on 0772912013 by KLESERG INSURANCE GROUP,.
AIf�rerrritrrrts for this policy will be determined by our manuals of rules, rates, rating plaits and ciaasifications.
�Ve may change our manuals and apply the changes to this policy if authorized bylaw or a govern mental
agency re uia ting this;nsuran ce. 4
The Travelers Indemnity Company and its Affiliates
Workers Compensation Insurance Proposal for: KLEIN, JANIE
Health Care Network — Texas
0 v e r v i e w What Employers Should Know
A certified workers compensation Health Care 0 Employees residing in a certified County
Network (H N; is a network of medical must choose a Treating Doctor from the
professionals who provide inital and specialty care Network
for the treatment of work-related iril'uries, The
Travelers custom HCN is certified by the Texas a Treating Doctors include Occupatona`'
Department of Insurance, and integrates Travelers Medicine Clinics, Urgent Care Clinics, and
claim and medical processes by provil'ding a primary care physicians such as Famj`y
customized network of appropriately credentialed Practice, General Practice, Internal
medical providers who coilaborate with our claim Medicine, and Occupational Medicine,
and medical professionals in Texas. The dynamic Travelers HCN Treating Doctors do not
network continues to evolve to respond to our include Chiropractors.
customer and business needs. Referrals to Specialist Physicians are jointly
Advantages of the Texas HCN controlled by the Treating Doctor and the
• Employers enrolled in the Travelers HCN Travelers Case Manager.
can experience better claim outcomes and The current fee-for-service discounts on
medical cost reduction. medical services Travelers Insureds enjoy
• Employers enjoy greater control of both the outside the H will be eliminated at the
medical and indemnity components of their end of 2010 as a result of a statute passed
workers compensation costs by directing by the Texas Legislature, leading to a rise in
employees to use Network Providers. medical costs for Employers who are not
enrolled in the H
• Network Providers have agreed to
collaborate with Travelers to promote an
active return-to-work and stay-at-work The Bottom Line Results
program that is medically appropriate for Employers benefit by using the Travelers HCN to
each injured employee and are required to help control workers compensation medical and
render care based on medically appropriate, indemnity costs. H providers follow the latest
evidence-based treatment protocols. evidence-based medicine treatment protocols and
• Employees with dates of injury after the partner with Travelers claim teams to promote
Employer's enrollment date are required to efficient and effective return4o-work or stay-at-work
use Network Providers for the life of their strategies.
claim. Employees with dates of injury before The reduction in workers compensation costs that
the Employer's enrollment date will be Employers are likely to see by enrolling in the
individually evaluated for enrollment based Travelers H will translate into lower premium
an criteria set out by the Texas Department costs. Employers written an a guaranteed cost policy
of Insurance. will receive a 12% premium credit effective on the
• Employees have access to a broad network enrollment date. Employers written on a loss
of quality medicali providers with expertise in sensitive policy will directly benefit from reductions in
treating work-related injuries. loss dollars.
• Employers who consistently support the use Travelers has a custom Health Care Network(HCN)
of Network Providers can expect a positive in conjunction with First Health. Please visit
impact in overall claim payout. tgg:llv4ww.travelers.com/TXHCN for access to HCN
provider directories, as well as other workers
compensation related information.
Created on 0712912013 by KL G INSURANCE GROUP,
All premiums for this policy will be determined by our manuals of rules, rates, rating plans and classifications.
We may change our manuals and apply the changes to this policy if authorized by law or a governmental
agency regulating this insurance. 5
The Travelers Indemnity Company and its Affiliates
workers Com ensation Insurance Pr
IMPORTANT NOTICE REGARDING COMPENSATION DISCLOSURE
For information about how Travelers compensates independent agents, brokers, or other insurance producers,
please visit this website:
htto:lfwv vw,travelers.com/w3c/lgtg al/Producer Q Ln I
If you prefer, you can call the following toll-free number: 1-866-904-8348. Or you can write to us at Travelers,
Enterprise Development, One Tower Square, Hartford, CT 06183
THIS PROPOSAUQUOTE DOES NOT AMEND, OR OTHERWISE AFFECT, THE
PROVISIONS OF COVERAGE OF ANY RESULTING INSURANCE POLICY ISSUED BY
TRAVELERS. IT IS NOT A REPRESENTATION THAT COVERAGE DOES OR DOES NOT
EXIST FOR ANY PARTICULAR CLAIM OR LOSS UNDER ANY SUCH POLICY.
COVERAGE DEPENDS ON THE APPLICABLE PROVISIONS OF THE ACTUAL POLICY
ISSUED, THE FACTS AND CIRCUMSTANCES INVOLVED IN THE CLAIM OR LOSS AND
TOTAL DEPOSIT AMOUNT DUE*: $2,668
Underwritten By:
The Travelers Indemnity Company and its Affiliates
Acknowledged and Accepted By:
On
(Signature of the Insured) (Date)
The Travelers has been in the business for over 140 years and has established itself in the
marketplace as a financially stable company that you can rely one You can feel confident
knowing that your business will be protected in the event of a loss®
Our highly qualified to of professionals, including our sales force, underwriters, risk control
consultants and claim professionals, know their business well and will provide you with the no-
hassle service you expect from your insurance carrier.
Our dedicated, knowledgeable claim professionals are committed to providing you with
exceptional claim service 24 hours a day, 365 days a year. Simply call us directly using our toll-
free claim reporting number, 800.238.6225, and your loss will be handled in a fast and efficient
manner so you can got back to running your business.
*A rate change request may be under consideration by the proper regulatory authority which may result in final
rates different from the rates and premium shown above
Created on 0712912013 by KLEBERG INSURANCE GROUP,
_Z1-premiums for this policy will be determ_FnW6y our manuals of rules, rates, rating plans and classifications
We may change our manuals and apply the changes to this policy if authorized by law or a govemmental
agency regulating this insurance. 6
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
P. 0. BOX 9277
CORPUS CHRISTI, TEXAS 78469-9277
BUD ENVITATION
INVITATION TO: INVITATION NO.: ®1
(Must appear on Bidder's return envelope)
COMMODITY: Custodial Services for City Hall,Frost Building
& Facility Maintenance
REQUISITION NO.(S)
BID CLOSING TIME: 11:00 A.M. Central Time
March 20,2013
(By Purchasing Division Time Stamp)
This invitation includes these forms:
*Bid Invitation
Notice to All Bidders For information contact®
Special Instructions to Bidders
Instructions to Bidders
Standard Purchase Terms&Conditions
*Bid Sheet Gabriel Maldonado
Specification 1088 Senior Buyer
Additional Instructions to Bidders
Insurance equirements
Telephone., (361)826-3165
R
Supply Agreement Standard Provisions
*Attachment I Service Agreement
*Disclosure of interest
*Business Designation Form
*These documents must be Dr, ed and returned before the BID CLOSING TIME.
BED(Refer to"Instructions to Bidders"before completing)
The undersigned, by his/her signature, represents that he/she is authorized to bind the Bidder and shall fully comply with the
terms and conditions of the attacked Bid Invitation, Specifications, and Special Provisions for the amount(s) shown on the
accompanying bid documents, If the offer Is accepted within _ calendar days (90 days unless a different period is inserted)
after date of bid opening.
Firm Name: Martin's Janitorial Service— Telephone: 361 -334-4223
Address: PO Box271759— Fax: 361 -334 4225
city. CotalLs Christi State: TX Zip: 78427 - E-mail: Jan ie.kleinj2ayahoo.co m
Firm's Principal Place of Business-
Address: 3702 Apollo Rd Suite A city- or us Christi State: TX Zip- 78413 -
ate®
ignature of Person Authorized to Sign Bid
Signer's Name: Janie B Klein Title: Owner
(Please print or type)
NOTICE TO ALL BMDERS
1. BIDDER SHALL SUBMIT ITS BID ELECTRONICALLY, AS INSTRUCTED IN THE BID., VIA
. The Bid Invitation and all Bid Sheets must be signed y Bidder.
3. Bidder must state if bid is all or none, otherwise, i is choose any item or group of items
according tote City's st interest.
4. Before submitting your id, please read all bid invitation documents carefully. f there are questions, contact
e buyer indicated on a Bid Invitation. 'Any disc between t i Invitation a Bidder's
re a e y to t evaluation eri od ,and_ often cause the bid to e declared non-
responsive,and eliminated fr si r ti .
E-MAIL FACSIMILE AND The City's Charter and the City's Electronic Procurement Policy require
at all submitted i be sealed, secret, unopened and time-locked through the closing time specified in the Bid
Invitation, to be publicly opened read aloud in a presence of one or more City employees and those Bidders
desiring o be present. Therefore, bids submitted directly to the facsimile machine or e-mail will be
considered non-re s' e . . i .
SPECLAL INSTRUCTIONS TO BIDDERS
A re® i conference will be held in the Finance Conference Room, 4,h Floor, City Hall Building, 1201
Leopard Street,Corpus Christi,Texas at 10:00 AM Central Time(CT) on Monday,March 11,2012.
The purpose of the pre-bid conference is to discuss the Bid Invitation and specifications. You are encouraged to
attend.
Bidders' questions shall be submitted in writing, online via PublicPurchase.com using the electronic question
feature specific to this bid and shall be submitted no later than 5:00 PM. CT on March 11, 2013. Questions
submitted after 5:00 PM CT on March 11,2013 shall be deemed late and shall not be considered.
The City shall provide responses in writing online via Publie Purchase.com using the electronic response feature
and/or in the ® of written addenda electronically posted via PublicPurchase.com if such information is
necessary to bidders in submitting bids or if the lack of such information would be prejudicial to uninformed
bidders. Oral explanations or instructions provided by the City before the award of the contract shall not be
binding upon the City.
The date and time the Bidder electronically submits its bid via PublicPurchase.com shall be electronically
recorded by PublicPurchase.com and shall be the official "time stamp" for the purpose of this bid. The time
maintained by PubliePurchase.com shall be the official time for the purpose of the BID CLOSING TIME for this
Invitation to Bid.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
INSTRUCTIONS TO BIDDERS
Preparation of Bids
Any explanation desired by a Bidder regarding the meaning or interpretation of the Bid Invitation,drawings,specifications,etc.,must be submitted in
writing to Purchasing as detailed in Special Instructions To Bidders. Oral explanations or instructions given before the award of the contract will not be
binding. Any information given to a prospective Bidder concerning a Bid Invitation will be furnished to all prospective Bidders as an addendum to the
Bid Invitation, if such information is necessary to Bidders in submitting bids on the Bid Invitation or if the lack of such information would be
prejudicial to uninformed Bidders.
1. specifications
Bidders are expected to examine the specifications, drawings, standard provisions and all instructions. Failure to do so will be at the
Bidder's risk. Bidders may provide a product exceeding specifications,as an alternate bid,if they so desire.
2. Information Required
Each Bidder shall furnish the information required by the Bid Invitation. The Bidder shall sign the Bid Invitation,Bid Sheet,and,when
appropriate,Specifications. Erasures or other changes must be initialed by the person signing the offer. Bids signed by an agent are to
be accompanied by evidence of his authority unless such evidence has been previously furnished to the City purchasing office.
A. The Bidder should quote its lowest and best price, F.O.B.destination on each item. If delivery and shipping quantities affect unit
bid price, multiple bids may be made so as to indicate "price break" quantities in order for the City to determine maximum
economic benefits. Pricing should include packaging and transportation unless otherwise specified. Pricing shall be entered on the
Bid Sheet in ink or typewritten. Totals shall be entered in the"Total Price' column of the Bid Sheet. In case of discrepancy
between unit price and extended price,the unit price will be presumed to be correct.
B. Bids should be firm. If the Bidder, however, believes it is necessary to base its price on a price adjustment, such a bid may be
considered,but only as an alternate bid.
C. Transportation Charges. If the quoted price does not include transportation charges, such charges must be itemized separately;
provided,however,that the City shall have the right to designate what method oft spo tion shall be used to ship the goods.
D. Taxes. Tbe City does not have to pay Federal Excise Taxes or state and local retail sales and use taxes. Tax exemption certificates
can be provided upon request.
E. Time, if stated as a number of days,will include Saturdays,Sundays,and holidays. Time of delivery is part of the bid and is very
important. The required delivery date indicated is at point of destination. If the indicated date cannot be met or date is not
indicated,Bidder shall state its best delivery time.
F. If the Bid Invitation indicates"approved equal"products are acceptable,the seller may offer an"equal"product as an alternate bid.
Final"approved equal"determination remains with the City.
G. Bids jubmitted on other than City.form _w ,1L
s, ifferent ter ms or provisions will be considered nonresMnsive a
. nd will be
qr _
eliminated from consideration.
3. Submission or Bids
A. Sealed bids should be returned in an envelope marked on the outside with the Bidder's name and address and bid number.
Address to:
City of Corpus Christi
Purchasing Division
P.0.Box 9277
Corpus Christi,Texas 78469-9277
BID NO.:BI-0135-13
BIDCLOSINGTIME. MARCII20 26113 It,
z00 AM
B. Sealed bids may be delivered in person or by courier to the Purchasing Division on the 41h Floor of City Hall at 1201 Leopard
Street,Corpus Christi,Texas,78401-2825.
C. Bids must be returned in sufficient time so as to be received and time-stamped at the above location on or before the published bid
date and time shown on the Bid Invitation. Bids received after the published time and date shall not be considered.
4. Modification or Withdrawal of Bids
Bids may be modified or withdrawn by written or telegraphic notice received by the City purchasing office prior to the exact hour
and date specified for receipt of bids. A bid may also be withdrawn in person by a Bidder or his authorized representative,
provided his identity is made known and he signs a receipt for the bid,but only if the withdrawal is made prior to the exact hour
and date set for the receipt of bids.
5. Evaluation Factors
A. Lowest Responsible Bidder or Best Value. This contmct is being solicited by competitive scaled bids. Therefore,the City
will award the contract to either the lowest responsible bidder or the bidder who provides goods or services at the"best
value"for the City.
1. The City may award purchase orders and contracts to the Lowest Responsible Bidder. To determine the Lowest
Responsible Bidder,the City may take into consideration.
a, the quality of the product;
b. the adaptability to the particular use required;
c. the ability,capacity,experience,efficiency and integrity of a bidder,
d. a bidder's financial responsibility;
ca a bidder's past performance or relationship with the City or with other entities;
f. a bidder's safety record;or
g. whether a bidder is in pending litigation or is involved in a lawsuit or claim against the City.
2. The City may award purchase orders and contracts to the bidder who provides goods or services at the"best value" for the
City. To determine the best value for the City,the City may consider:
a, the purchase price;
b. the reputation of the bidder and of the bidder's goods or services;
c. the quality of the bidder's goods or services;
d. the extent to which the goods or services meet the City's needs;
e. the bidder's past relationship with the City;
f. the impact on the ability of the City to comply with laws and rules relating to contracting with historically
underutilized businesses and nonprofit organizations employing persons with disabilities,
g. the total long-term cost to the City to acquire the bidder's goods or services;and
h. any other relevant criteria specifically listed in this bid invitation/request for bids or proposals,
FAILURE TO COMPLY WITH ALL REQUIREMENTS AND CRITERIA OR QUALIFICATIONS OF ANY KIND
MAY RESULT IN BIDDER'S BID BEING ELIMINATED FROM CONSIDERATION.
B. Partial Awards. Bidders may furnish pricing for all or any portion of the Bid Invitation. Unless the Bidder specifies
otherwise in his bid,the City may award the contract for any item or group of items shown on the Bid Invitation.
C. Reservations. The City expressly reserves then t to:
1. Waive any immaterial defect,irregularity or informality in any bid or bidding procedure;
2. Reject or cancel any or all bids;
3. Reissue the Bid Invitation;
4. Extend the bid opening time and date;
5. Procure any item by other means;
6. Increase or decrease the quantity specified in the Bid Invitation,unless the Bidder specifies otherwise;
7. Consider and accept an alternate bid,as provided herein,when most advantageous to the City, in the event no
bid is received that fully complies with all requirements and criteria used to determine the lowest responsible
bid.
6. Acceptance
Acceptance of Bidder's offer for an open market purchase will be in the form of a purchase order. Acceptance of Bidder's offer
for supply agreements will be by acceptance letter. Subsequent purchase orders and release orders may be issued as appropriate.
7. Conflicts of Interest
Bidders must comply with the conflict of interest provisions of the City Charter and Code or Ordinances. Prior to the submission
of any bid, each Bidder must file with the City purchasing office a disclosure of interests on the form supplied byte City.
Bidders are obligated to provide updated information concerning the disclosure of interests,as wan-anted,throughout the time the
bids are being considered.
Bidders who already have a current disclosure or interest form on file in the City purchasing office will not be required to submit a
separate form with their bids provided that they have signed the certificate on the Bid Sheet certifying that the disclosure of
interest information on file is current and true.
8. Equal Employment Opportunity
Bidders are expected to comply with the Affin-native Action Policy Statement of the City with respect to its provisions concerning
contractors. Any complaints filed with the City alleging that a Bidder is not an Equal Opportunity Employer due to activities
arising during a previous City contract will be referred to the Human Relations Commission("Commission")of the City for the
purpose of review and recommendation. Summaries of reports by the Human Relations Administrator or the Commission may be
considered in any future bid awards by the City. The City expressly reserves the right to consider such reports in determining the
lowest responsible bid.
CITY US CHRISTI
PURCHASING NISI N
STANDARD PURCHASE TERMS AND CONDITIONS
Seiler and City agree as follows 12, SAFETY WARRANTY Soler warrants that the product sold to City shall conform go
!. SELLER TO PACKAGE GOODS Seiler will package goods in accordance with good the standards promulgated by the U.5.Department of Labor under the Occupational
commercial practice. Each ship ing container shall be clearly permanently marked Safety Health A (OSHA). tat the event the product not conform to OSHA
as follows:(a)Seller's name at - (b)Consignee's s and pp s City y ref the for sots or replacement at the Seller's
o or p eel n the supply agreement number if applies It; (c) expense. In the event Seller fails to make the appropriate correction within a
container number and total number of containers,e.g.box I of 4 boxes;and(d)the reasonable tithe,correction made by City will be at Seller's expense.
number of the container beating the parking slip Seller shall bear cost of packalping. 11 NO WARRANTY BY CITY AGAINST INFRINGEMENTS Asp of this contract
unless otherwise provided. Goods shall be suitably packed to see= lowest for sale Seller agrees to meergoin whether goods manufactured in accordance with the
transportation costs and to conform to requirements of common carriers and any sptcifcatiotas at Las ties c twill give to the righ claim of y tlsird
a i le specifications. City's count or weight shalt be final and conclusive on
n by evsy of irsfrtaa ant or the Gke. City amaak�s w ty that riot u n
roam is not accompanied by puking lists, of ace ing to the spociftcataon will trot govt t® h a clairraa and im no
2. SHIPMENT UNDER RESERVATION PROHIBITED Seller is not authorized to ship evcsat 11 City be liable to Setter for in siifsataon in the o t t Salter is surd tan
the goods under reservation and no tender of a bill of lading will operate as a tender of the grounds of infringement or the hike. If Seller is of the opinion that an infringement
or the lake will msult,he will nofify City to this effed in writing within two weeks after
3 TITLE&RISK OF LOSS Ilse title and risk of loss of the goods shall not passto,City the signing of this con t. If City does not receive notice and is subsequently held
until City actually iv and takes possession of the pods at the point or points of liable for the infringement or the like,Seller will hold City lgwivhiss. If Seller in good
delivery faith ascernims that production of the goods in accordance with the specifications will
4 DELIVERY TERMS AND TRANSPORTATION CHARGES F.0 B, Best' sort mutt in infringement or the likes this contract shall be null and void except than City
unku delivery terms use speeffied otherwise in bid. City apecs to reimburse Seller for will pap Seller the reasonable cost of his search as to infringemtents.
transportation costs in the amount specified in Seller's bid®or actual c whichever is 14. RIGHTS OF INSPECTION City shall have the tight to inspect the goods at delivery
lower,if the quoted delivery term do not include transportation casts®provided City before accepting
shall have the right to designate what method of tramportation shall be used to ship the 15 CANCELLATION City shall have the right to cancel for default all or any of the
g deliv portion of this order if Seller any of the terms he inchrding
S NO REPLACEMENT OF DEFECTIVE TENDER Every tender or delivery of goods warrmoics of Seller or if the Seiler becomes insolvent t or commits acts of bankruptcy,
mast fully comply with all provisions of this contract as to time of delivery,quality and Such right of cancellation is in addition to and not its lieu of any other remedies which
the like If a lender is made which does not fully conform,this shall constitute a breech City may have in law or equity.
and Seller shall not have the right to substitute a conforming ten vided,where 16 TERMINATION ct of w under this o y beterminated in
die time for o ce has not yet expired,die Satter may sonab y notify City of whole,or in part by the City in accordance with this provision. Termination of work
his intention to cum and may then snake a conforming tender within the contract time hereunder shall be effected by the delivery to the Seller of a"Notice of Termination-
but not afterward. specifying the extent to which performance of work under the order is terminated and
6 PLACEOFIDELIVERY The place ofdelivery shalt be that set fbith in the block of the date upon which such termination becomes effective. Such right of termination is
the purchase order entitled"Receiving Ag y" Any change t o shall be effected in addition to and not in lieu of the rights of City set forth in Claim IS.herein.
by modificaflan as provided for in Clause 20 hereof entitled"tviodifications" The 17, FORCE MAJEURE Neither party shall be held responsible for losses resulting if the
terms of this asmement are"no arrividi no sate." fulfillment of any terms or provisions of this contract is delayed or prevented by any
7 INVOICES&PAYMENTS cause not within the control of the party whose performance is interfered with and
a. Seller shall submit separate invoices, in duplicate, on cub purchase order or which by the exercise ofreasonable diligence said piny is unable to preveric
purchwe micase after each delivery, Invoices shall indicate the purchase order or 19 ASSIGNMENT-DELEGATION No right or inteml in this contract shall be assigned
purchase relemenumber and the suppiyagreelmint number ifapplicabie invoices or delegation of any obligation made by Seller without the writias permission of the
shall be itemized ard transportation c esa if stay,shall be listed separately A City Any attempted assignment or delegation by Setter shall be wholly void and
copy of the bill of lading,and the freight waybill when applicable,should be totally ineffective for all purposes unless made in conformity with this paragraph.
attached to the invoice. Mail to Accounting Division,City of Corpses Christi,P. 19, WAIVER No claim or right wising out of a breach of this contrast can be discharged
0: Box 4277,Carpus Christi,T 78469. Payment shall not be due until the in whole or in pan by a waiver or renunciation of the claim or right unless or
above a carts suturiitttd after delivery, renunciation is supported by consideration and is its writing signed by the aggrieved
b. City's obligation is payable onl solely Fromm fiends available for the p of party.
this porch k of funds s t render this contract null and void to the extent a0, MODIFICATIONS This contract can be modified or rescinded only by a writing
funds aft not available®and any delivered but unpaid for goods will be returned to signed by both of the panics or their dally authorized agents:
Seller by City. 21: INTERPRETATION-PAROL EVIDENCE This writing is intended by the ics as a
c, Do not inckuk Federal Excise,State or City Sales Tax. Laity shall furnish tax Gnat expression of their agreement is intended also as a complete exclusive
exemption conifcines upon request. statement of the terms of their agreement No course of prior derilings between the
d. Payment terms are no 30 days after the goods are provided or services are parties and no usage of else trade shall be relevant to supplement or explain any term
completed,ass faired,or a correct invoice is received,whichever is law. used in this contract, Acceptance or us escetice in it course of performance rendered
S. GRATUITIES The City way,by written notice to the Seller>cancel this contract under this contract shall not be relevant to determine the meaning of this contract even
without liability to Seiler if it is determined by City that gratuities, in the form of though the ing or a uiescing knowledge of the performance and
to ent,gifts,or o he °se,w offered as givens by the Soler;or y agent or o utaaty for objection. 1V mev�r a t deft by the Uniform Commercial C
rotative of the Seller,to any officer or employee of the City with a view toward s In this corer t,die definition contained in the Code is to control
sectemi;a contract or securing favorable treatment with respect to the awarding or 22 APPLICABLE LAW This contract shall be governed by the Uniform Commercial
amending,or the making of any determinations with respect to the performing of such a Cc& Whemver the t "Uniform Commercial Code"is wed,it shall be construed as
contract. In the event this contract is cancelled by City pursuant to this provision,City meaning the Uniform Commercial Code as adopted in the State of Tc.xm as effective
shall be entitled,in acklition to any other rights and remedies,to recover or withhold the wul in force on the date of this contract,
counter of the cost incurred by Seller in providing such gratuities. 23° ADVERTISING Seller shall not advertise or publish,without City's prior consent.the
9. SPECIAL TOOLS&TEST EQUIPMENT If the price soled on the face berwif fact that City has entered into this contracL cx t to the extent accessary to comply
includes the cost of any special tooling or special lost equipment fabricated or required with proper requests for information from an glaTorized representative of the federal.
by Seller for the purpose of Ellin this h special tooting equipment and any a or local government,
process is related the f become the property of the City and to the extent 24. RIGHT TO ASSURANCE Whenever one party to this contract in good faith has
feasible shall be identified by the Seller as such. mason to question the o 's intent to perform he may demand that the other
10. WARRANTY-PRICE party given written sscurmice of has intent to perform, In the event that a demand is
a. The price to be paid by the City shall be that contained in Sellers bid which Seller made and no assurance is given within five(5)days,the demanding party y al this
warrants to be no higher t Seller's at d our o by others for fail as aantacipatory udiatioas of the contract
products of the kind d specification cove by this cone for similar 25. EQUAL LO R ITY
quantities under similar or like conditions and mersedis of purchase, In the event Seiler specs that during the performance of its contract it will
Seller breaches this warranty, the prices of the items shall be reduced to the a. Treat all applicants and employm without discrimination as to race,color;
Seller°s cuff cnr prim an orders by others,or in the alt tire,City may cancel religions national origin,mantalstalus,age,or handicap,
this curious without liability to Seller for breach or Seller's actual expense. b, Identify itself as an "Equal Opportunity Employer" in all help wanted
b. The Seller warrants that no person or selling agency has been employed or retained advertising or request.
to solicit or accure this contract upon an agreement or understanding for The Seller shall be advised of any complaints fled with the City alleging ding Seiler is
commussion, percentage, brokerage, or contingent fee excepting bona fide not an Equal Opportunity Employer,
employees of bona fide established commercial or selling agencies maintained by The City reserves the right to consider its reports from its human Relations
the Seller for the purpose of securing business For breach ear violation of this Administrator in response to such complaints in determining whether at not to
warranty the City shall have the right in lion to y other right or rights to terminate any portion of this contract for which purchase orders or authointies to deliver
cancel this con=without liability and to deduct from the contract price,or have not been included, however, the Seller is specifically advised dial no Equal
otherwise mcolmr the full amount of such commissim percentage.brokerage or Opportunity EmCayment cone [will be the basis for Illation of contract
contingent fee. for which a p e order =issued or authority,to deliver granted..
I f. WARRANTY-PRODUCT Seller shall not lint or exclude any implied warranties 26 CONFLICTS OF INTEREST Setter agrees to comply with the conflict of smlc t
d y attempt to do so shall der this tmott voidable at the option oaf the City. visions of the City Cl er and C of Ordinances, Seller n to maintem
Seller warrants that the goods furnished will conform to the if imis,drawings, curmid, updated disclosure of information on file with the City purchasing office
andl descriptions fasted in the bid invitation,and to the pie(s)furnished by Self,if throughout the term of this contract
any In die event of a conflict between the specifications.drawings,and descriptmris,
the specifications shall govmrtt.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BID SHEET
BID INVITATION NO. BI-0135-13
PAGE 1 OF 2
DATE: Marrb 19,2013
Janie B. Klein
BIDDER THORIZED SIGNATURE
1. Refer to"Instructions to Bidders"and Standard Purchase Terms and Conditions before completing bid.
2® Quote your best price,F.O.B.Destination,on each item.
3. In submitting this bid,I certify:
a. That the prices in this bid have been arrived at independently,without consultation,communication,or agreement
with any other bidder or competitor,for the purpose of restricting competition with regard to prices;
b. That I am an Equal Opportunity Employer;and
e® That the disclosure of Interest information on f i l e with City purchasing pursuant t o t he Code of Ordinance is
current and true®
UNIT TOTAL
ITEM DESCRIPTION QTY UNIT PRICE PRICE
Twelve month Supply Agreement with option to extend for
up to two (2) additional twelve month periods, subject to
the approval of the supplier and the City Manager or his
designee for Custodial Services in accordance with
Specification No. 1088.
1.0 Custodial Service for three(3) locations price shall include:
I. All Labor®Nightly Services
2. Insurance
3. Service Equipment
4. Materials
5® Supplies
1.1 Custodial Service for City Hall located at 1201 Leopard 12 Mo. 10568 126,816
Street, Corpus Christi, Texas 78401 in accordance with
ecificati®n No. 1088.
1.2 Frost Building Facility located at 2406 Leopard Street,
Corpus Christi, Texas 78401 in accordance with 12 Mo.
Specification No. 1088. 4945. 59.340
1.3 Facility Maintenance located at 5352 Ayers, Bldg 3A Unit,
Corpus Christi, Texas 78415 in accordance with 12 Mo.
Specification No. 1 088. 795.54 9546.48
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BID SHEET CONTINUATION
BID INVITATION NO. BI-0135-13
PAGE20F2
—March 19 2013
e lei
Ja
BIDDER THORIZED SIGNATURE
r r- UNIT TOTAL
ITEM DESCRIPTION QTY UNIT PRICE PRICE
2.0 Daytime Custodial Service–Outside the Building–
I Debris Removal after inclement weather, natural 120 Hours 14.00— 1 680®00
disasters or cat astropWc emergencies. Debris would be
considered any small objects less than 40 lbs. (broken
glass, leaves,tree limbs, building materials, etc.)
Hourly pere oyee:
NOTE: Attachment I (Service Agreement) Bidders
are required to sign attached contract marked as
Attachment I. The signed contract will be made part of
bidder's offer and must be returned with bid. Failure to
do so may result in your bid being deemed non-
responsive. The City will complete the successful
bidder's contract when offer is accepted.
CITY OF CORPUS CMSTI SPECIFICATION NO. 1088
MATERI.ALS MANAGEMENT DATE: 02/14/13 Revised
Page I of 20
SPECIFICATIONS FOR CUSTODIAL SERVICES FOR CITY HALL,
FROST BUILDING, AND FACILITY MAINTENANCE
GENERAL REQUIREMENTS AND BIDDING INSTRUCTIONS
I GENERAL INTENTION: The purpose of this specification is to obtain custodial
services as specified in the standards contained herein.
2. GENERAL DESCRIPTION: Under this contract, the contractor will fumish all labor,
supervision, insurance, service equipment, materials and supplies necessary to perform
services required at frequencies specified. All contractor equipment must be maintained
to ensure safe, effective, efficient operation.
3. NIGHTLY SERVICES: All Locations: Nightly services (5 days, Monday through
Friday} are to be performed a
ter normal business hours. Normal business hours are
f r o m (8:00 AM to 5:00 PM). Man hours utilized will be sufficient t o e nsure required
services are performed in a professional manner. Nightly Services are part of the
Minimum Requirements of this contract, and costs for providing this service must be
included in the Contractor's annual fixed bid. See Schedules & Requirements ( A.1.0
A.I 5.A} and Appendix"A" for City designated holidays.
IQLty Hall: Includes nightly meeting/training room set ups on various floors. Nightly work
must be completed by 6:00 am.
Frost B it tt :Nightly or must be completed by 11:00 pm.
Ltg Maintenance By iii : Nightly work must be completed by 11:00 pm.
4. TERM OF CONTRACT: The to of the contract will be twelve months with option to
extend for up to two (2) additional twelve on periods, subject to the approval of the
supplier and the City Manager or his designee.
5. INSURANCE: Within fifteen (15) days after the award of this contract and prior to
beginning work, the Contractor will furnish the Facilities Manager a certificate of
insurance as evidence of the existence of the following insurance coverage in amounts
not less than the amounts specified herein.
SPECIFICATION NO. 1088
Page 2 of 20
6. PRE-AWARD SURVEY: The City may make a pre-award survey of the lowest
responsible bidder; the City may take into consideration the ability, capacity, experience,
efficiency and integrity of the bidder as well as their financial responsibility to determine
whether such bidder is qualified and capable to perform the contract. The pre-award
survey will involve examination of the bidder's financial and technical status and its
understanding of the contract requirements.
The following are examples of the type of information that, upon request, the bidder will
be prepared to provide in writing tote pre-award survey team. Requested information
will be forwarded within three L3) days of such a re guest:
a. Identification of Contractor's personnel and management to be used on this
contract,to include the complete name and job title.
® The Contractor's technical and management plan for performing the required
services. Contractor will provide anticipated work schedule showing projected
work times, days, number and names of personnel.
C. Description of Contractor's facilities and equipment.
d. Summary of the Contractor's experience in performing work of the type, similar
size, scope and nature required by this specification.
e. Current financial statement and data, to include a statement from the Tax
Assessor's Office stating that not es are currently overdue.
f. Other work presently under contract.
9- Prior contracts for similar work, dates of contracts and the names and current
addresses of individuals with the organization issuing the contract who may be
contacted for information concerning the Contractor's performance.
Failure to provide requested information; or if after review of the information,the City
determines the bidder is not a responsible bidder, the bidder's bid may be rejected.
SPECIFICATION NO. 1088
Page 3 of 20
1. TECHNICAL SPECIFICATIONS
GENERAL RE_QUIREMENTS: The Contractor will provide custodial services as
described herein. Custodial services apply to all designated spaces including, but not
limited to: public areas,halls, office spaces, break rooms, elevators, stairwells, restrooms,
shower stalls, locker rooms, janitor closets, delivery arealloading dock, and outside
servicing. Cleaning will include areas under furniture, furnishings, floor mats, and
runners. all pieces of furniture such as tables, chairs, trash cans, etc. will be moved to
facilitate cleaning. Large pieces of furniture such as desks, file cabinets, book cases, etc.
will not be moved. All furniture and furnishings will be restored to their proper locations
after cleaning has been completed. Cleaning frequencies, cleaning requirements, are
specified in the schedule and requirements section.
2. FACILITY MANAGER: The person designated by the City of Corpus Christi to
administer this contract is the City Facility Manager or in her absence the Building
Maintenance Supervisor. The City Facility Manager will be the single point of contact
forte Contractor for all contractual matters, differences of opinion, disputes, complaints
and contract interpretation. Contractor shall respond, in writing, to all written inquiries
by the City within fifteen as of inquiry receipt. The Facility Manager will approve all
phases of performance and operations under this contract including deductions for non-
performance and authorizations for payment.
3. WORK SITES AND CONDITIONS:
Cily Hall building, Corpus jstiTexas. The building consists of a basement, ground
floor, five upper level floors with a mezzanine level for elevator operating equipment,
and two (2) stair wells. Net floor area in the building is approximately 130,000 square
feet which consists primarily of commercial office spaces. The basement contains
storage, training room, print shop, it room, loading dock, mechanical room, computer
center and various office spaces. The first floor contains the in atrium, four (4)
prominent entrances, the office of the Mayor and City Secretary, it Council Chambers
with meeting rooms, Utilities Business Offices and Collections, Central Tellers and Cash
Management, Senior Community Services, E-Governinent, and Human Relations.
Second Floor through fifth floor contains offices, meeting rooms, storage, and reception
areas. Sixth floor contains meeting rooms, wellness clinic, and dining room, office
spaces. Each floor has a male and female restroom. The City Hall building is served by
three (3) passenger elevators, one (1) freight elevator; and two (2) escalators. The
escalators only serve the first and second floor levels.
Frost Building, Corpus Christi,Texas. The building consists of a ground floor and four
upper level floors. Net floor area in the building is an approximately 41,289 square feet
which consists primarily of commercial office spaces. The first floor contains the main
lobby, with (1) prominent entrance, Development Services, and cashiering services.
Second floor through third floor contains offices, kitchen area, meeting rooms, storage,
and reception areas of the Fire Department.
SPECIFICATION NO. 1088
Page 4 of 20
Fourth floor contains the EOC, meeting rooms, ices aces, storage, and media area.
Each floor has a male and female restroom. The Frost building is served by one (1)
elevator.
FaciftX,Maintenance BuildingCorpus, `s s. The building consists of a
ground floor. Net floor area in the building is an approximately 800 square feet which
consists primarily of o ices aces. The ground floor contains the main reception area,
with(1)prominent entrance, 3 offices, an administrative area with 7 workstations,
kitchen area, storage closet, and female restroom, the men's restroorn is located in the
shop area and is included in the space required to be cleaned.
4. INVOICING INSTRUCTIONS: Contractor's invoices will be submitted in duplicate to
the Facility Manager within five working days following the end of each on period in
which services are performed. Invoices submitted prior tote end of the period will not
be processed for payment until the period has been completed. The original of each
invoice will have attached a summary of work performed and charges. On verification of
work actually performed and receipt of Contractor submittal, the Facility Manager will
process invoices for payment.
5. CONTRACTOR FURNISHED SUPPLIES AND EQUIPME T:
a. SUPPLIES: The Contractor will provide all cleaning materials and supplies,
necessary for the performance of this contract. Materials and supplies provided
will be of acceptable industry grade and quality and subject to approval by the
Facility Manager. Custodial supplies that the Contractor will provide include
but are not necessarily limited t o t he following:
• Trash Can Liners (Large& Small)
• Liquid soaps where required
• Wax lined sanitary napkin bags
• Consumable cleaning supplies to include waxes, cleansers, shampoos,
trash liners,etc.
b. EQUIPMENT: Contractor is required to furnish all equipment necessary for
performance of the contract. Such equipment and use of equipment will be
subject to inspection and approval of the Facility Manager prior and during the
life oft e contract.
SPECIFICATION NO. 1088
Page 5 of 20
6, CITY FURNISHED RESOURCES: The City will provide secured custodial storage
space for the Contractor's equipment and supplies.
7. UNIFORMS & IDENTIFICATION: The Contractor shall furnish uniforms (minimum
of shirt o r s mock) for all custodial employees. Contractor shall also provide
identification badges with photograph for each employee. Uniforms & ID badges shall
be prominently displayed by Contractor's personnel at all times.
8. EM-PLOYEE LISTINGS: Contractor will provide the Facility Manager with a listing of
current employees authorized to work at each location; listings will be updated and
resubmitted as changes occur.
9. ADEQUATE SUPERVISION: Contractor shall ensure that adequate supervision is
figon-site" as necessary for safe, effective & efficient management of cleaning operations.
Contractor shall organize cleaning schedules to minimize or areas requiring lighting &
electrical services; place a high priority on energy conservation; and coordinate with City
staff to ensure economical operation of building equipment, systems and machinery.
10. SUIPERVISORY KNOWLEDGE: Supervisors must have a sound working knowledge
of cleaning tasks, equipment, materials and building systems so as to properly train and
direct cleaners in individual assignments, and maintenance & control of an effective
inspection& follow-up program.
11. Contractor will immediately report situations
discovered that require maintenance and/or repairs by City staff to the City's Facility
Maintenance Division(826-1980) and Security Guard assigned to the building.
12. WORK SCHEDULING: Any Contractor work will be one at the convenience of the
City and not conflict with normal City operations. The City reserves the right to revise
the Contractor's work schedule in the event of conflicts. In the event or schedule
revisions are necessary, the Facility Manager will advise the Contractor and request the
change.
SPECIFICATION NO. 1088
Page 6 of 20
13. CONTRACTOR INTERFACE RESPONSIBILITIES:
a. At least one week (seven days) prior to contract effective date, the Contractor &
supervisors wfll meet with City Facility Management staff to discuss facility
operations & contractual requirements. The City incurs no added costs associated
with this meeting.
b. Contractor shall name an individual employee responsible for all contractual
matters, differences of opinion, disputes and complaints. If the complaint pertains
tote servicing of one of the facilities, this person will appear in person on the
day of the complaint to inspect the problem area with City staff and make
corrections required. Corrections will be done during normal business hours at no
additional cost tote City. Lastly, the City reserves the right to approve the
appointment aft is individual.
C. The City's designated individual for contractual matters, differences of opinion,
disputes complaints and contract interpretation shall be the City's Facilities
Manager, or in her absence the Building Maintenance Supervisor.
d. Contractor shall respond, in writing, to all written inquires by the City within
fifteen days of inquiry receipt.
14. CONTRACTO CONTROL: Contractor will establish and maintain a
complete Quality Control Program that is acceptable to the Contract Administrator to
assure the requirements of the contract are provided as specified.
SPECIFICATION NO. 1088
Page 7 of 20
SCHEDULES & REQUIREMENTS
A.1 Minimum Reguirements,-All Areas: areas covered under minimum Mqu ire
ments
include the f6flowing:
(I)Public Areas;
(2)Restrooms;
(3)Office Areas
Minimum services performed by Contractor personnel include, but are not limited to,
services outlined below. Unless otherwise approved by the City's Facility Manager, the
following services will be performed on an eve basis.
A.I.O. NIGHTLY SERVICES LPUBLIC AREAS Contractor shall perform the following
nightly:
A.1.L Waste-RecepLacles:
® Empty and wipe clean outdoor ash trays &waste paper receptacles of
trash&debris;replace liners& sand when required. Liners are to be used in
all waste receptacles and are Contractor furnished.
b. Empty recycling bins nightly and place materials in designated containers.
c. Contractor will replace liners when containers have trash; liners are wet or
contain a foreign substance.
d. Contractor is required to place an extra dry liner in each receptacle
bottom.
e. to receptacles will be washed &disinfected periodically as required.
A.1.2. Glass le i clean doors; interior and exterior door glass, inside & outside surfaces
UiR2Lij2ffl=
and window sills.
A.1.3. Drinking Fountains: wash& disinfect, followed by dry shine to prevent spotting;polish
bright metal surfaces as required.
A.1.4.Break Rooms:
® Clean sinks nightly.
b. Wipe down counter tops.
c. Wipe down tables.
® Vacuum & spot clean carpets.
e. Sweep& spot mop hard surface floors.
E Empty trash containers, replace liners; extra liner in container bottom.
SPECIFICATION NO. 1088
Page 8 of 20
A.1.5. 'Outside SeoigiM
a. Sweep outside entrance ways.
® Empty cigarette receptacles.
e® Pick up& remove debris around building and in parking lots.
I n a ddition to nightly services above, following services are required at
intervals shown:
A.2.0. THREE TIMES-WEEKLY SERVICES BLIC AREAS 11 rf rm
) on wi pe b
following services three (3) times per week; on Monday, Wednesday & Friday unless
stated otherwise.
A.2.1. Floors:
a. Vacuum all carpets including meeting rooms&elevators.
® Dust mop all the floors. 1halls, entrances, lobbies, elevators, etc.)
c. Scrape gum from floors as required.
d. of mop all the floors to remeves ills&foreign matter.
e. Spray buff the floors.
E Spot clean carpets as required.
g. Vacuum floor mats at all entrances.
A.3.0. WEEKLY SERVICES (P LIC AREA Contractor shall perform following services
at least one time per week:
3.1. Dusti n, & Cleani
tin le
® Dust all ftirnishings in public areas & conference rooms (tables,
chairs, fixtures,pictures, decorations,etc.)and all other horizontal &
vertical surfaces except as noted herein.
® Dust window sills, fi-ames& blinds.
c. Vacuum cloth ftuniture cushions.
d. Clean & disinfect all telephone handsets.
e. Wash door handles& metal framing around entrance door glass.
A.3.2. Elevators:
a. Dust all elevator is& doors with treated cloths.
b. Dust, wipe&dry shine metal railings& side wells.
A.3.3. DeliveEy Area/Loading Dock:
® Sweep all finished surfaces.
b.
is up& remove trash ftom around area.
A.3.4. Drinking Fountains: Polish all bright metal surfaces.
SPECIFICATION NO. 1088
Page 9 of 20
►.3.5. Glass le `n :
® Clean all partition glass as well as pictures, bookcases, etc. in common
areas and lobbies.
A.3.6. Walls:
a. of wash painted walls in all hallways around light switches,drinking
fountains, coffee makers, and other heavy traffic areas.
b. Dust all pictures/frames.
A.3.7. Stairwells: sweep clean all interior stairwells; spot mop all spills& stains.
A.4.0. MONUHLY SERVICES ( LMLIC AREAS) contractor shall perfonn the following
services monthly;
AA 1. Carpets Carpets in public areas are to be cleaned with bonnet method monthly, excepting
months specifying shampoo/extraction method specified in provision A.5.0. Schedule will be
developed by Contractor and approved by the Facility Manager.
A.4.2. Stairwells: Wet mop all interior stairwells.
A.4.3. Walls: dust all fire equipment& exit lights.
A.4.4. Delivery Area/Loading Dock: wet mop all finished interior surfaces; sweep walls up to
ceilings to remove spider webs, dirt, etc.
A.4.5. Elevators:
a. Clean carpets by extraction method; tile by stripping& refi nishing.
b. Vacuum, clean & polish door tracks on cars & floors.
A.4.6. Stainless Steel Surfaces: Equipment with stainless steel or polished aluminum surfaces
(elevator panels, refrigerators, waste receptacles, towel dispensers, etc.) shall be cleaned, wiped
& polished; care must be taken to ensure wall paint, carpet or adjacent surfaces are not damaged.
SPECIFICATION NO. 1088
Page 10 of 20
A.5.0. QUARTERLY SERVICES (LPUBLIC AREA contractor shall perform the
following services quarterly;
A..5.1. CqMes. all carpets in public areas must be cleaned by extraction method one time
per year (see definitions section) after cleaning with bonnet method at year end;
Contractor will develop schedules for floor & carpet services and submit to the Facility
Manager for approval.
A.6.0. ANNUAL SERVICEE( IMLIC AREAS): contractor shall perform the following
services annually;
A.6.1. Stairwells: scrub all hard surfaced landings; refinish with two coats of floor is
if tile or sealed concrete surface.
A.7.0.RESTROOMS -MINITAUM REQUIREME-N-TS; `gyres trooms shall mean all public
restrooms (unisex, handicapped, men's, and women's), locker rooms and private toilets
located within offices.
A.8.0. NIGHTLY SERVICES-(RESTROOMS is Contractor shall perform the following
services nightly;
A. .1. Floors: Sweep, then mop al I restroom floors with clean disinfectant detergent.
A.8.2. Waste Receptacles: empty all to receptacles & replace plastic liners.
A.8.3. Glass Cleaninp-: Clean &polish all mirrors with glass cleaner.
A.8.4. Water Closets&Urinals:
(a) Wash all toilets, seats, urinals inside& out with disinfectant
detergents; leaving seats ® the raised position when finished.
(b) Contractor shall not use any acid based bowl cleaners.
A.8.5. Walls:
(a) Wash stall dividers& walls with disinfectant detergents.
(b) Clean all door interiors.
(c) Clean bright metal hardware,rinse &dry shine to prevent spotting
including door locks.
SPECEFICATION NO. 1088
Page I I of 20
A.8.6.0 Wash Basins:
(a) Clean wash basins, wipe free of all water marks; Contractor shall
not use abrasive scouring powders.
(b) Clean,rinse &dry shine all bright metal hardware.
A.8.6.1 o Dispensers: refill or restock towel, tissue, soap dispensers &hand sanitizer.
A.8.6.2 Hand D;iLers: Disinfect/damp wipe hand dryers and surrounding walls.
A.9.0. WEEKLY SERVICES (RESTROOMS): the Contractor shall perform the following
services weekly,
A.9.1® Waste-ReMtacles: damp wipe all waste receptacles inside & out with disinfectant
solution.
A.9.2. it& Door ills® dust and clean all air return, air supply grills.
A.9.3. Showers: Remove soap scum from floors, partitions, walls & doors; clean bright metal
hardware; disinfect all surfaces.
A.9.4. Locker Rooms: Damp mop all the floors; dust all horizontal surfaces (locker tops,
shelves, etc.).
A.M. Janitor Closets: Clean sinks; sweep& mop floors; remove trash.
A.9.6 Wash Basins: Remove water deposit buildup on basins and fixtures.
A.10.0. MONTHLY SERVICES-fRESTROOME); the Contractor shall perform the following
services monthly;
A.10.1 Floors.; mechanically scrub restroom floors; clean baseboards to eliminate residue and
build-up.
A.10.2. Shower-Stalls; hand scrub walls& floors; spray with disinfectant.
A.10.3. Janitor Close ig wet mop floors; apply sealer wax if tiled.
SPECIFICATION NO. 1088
Page 12 of 20
A.11.0 OFFIQE_.AREAS (M1NIr MENTS�- "Office e
Aras" s all mean
._ V1LJM
spaces used for or off public corridor areas; these include open & private offices,
libraries,conference rooms, classrooms& office storage areas.
A.®11.1. TL SERVICES (OFFICE AREAS): Contractor shall perform the
following nightly.
A.11.1.1 Dusting & Desk Top Cleanin L INOTE: if office is locked & keys not provided
to Contractor,then that pairticular office is not to be cleaned.)
(a) Dust desk tops in office areas NOTE: stacks ofpaper& desktop
equipment are not to be moved; only cleared areas ofdesktops are to be
dusted
(b) Dust horizontal& vertical surfaces of all furniture.
(c) Dust all high & low office partitions & cubicle separators.
(d) Dust bottoms &back braces of chairs.
x..11.1.2. Doors & Frames: Dust & spot clean doors, frames & surrounding wall areas;
special attention to areas with visible hand and/or footprints.
A.12.1. THREE TIME-WEEKLY SER3UCES (OFFICE AREAS): Contractor shall
perform the following services three (3) times each week; to be perforined on Monday,
Wednesday& Friday if not stated otherwise.
A.12.1.1. to Receptacles: Empty trash receptacles, replacing liners and leave an extra
trash bag in the bottom of the receptacle. Place receptacle in original location and
position.
A.12.1.2. Floors:
(a) Sweep& spot clean hard surface floors.
(b) Vacuum & spot clean all carpeted areas including break rooms &
copier areas.
(c) Replace chairs into desk knee wells & under tables.
(d) Damp mop& spray buff hard surface floors.
A.13. MONTHLY SERVICES ( FFICE AREAS): contractor all perform the
following services monthly,-
A.1 .1 Dusting& Cleaning:
(a) Vacuum & damp wipe clean all air vents.
(b) Dust window blinds& frames.
SPECIFICATION NO. 1088
Page 13 of 20
A.14.0. 21!ABIERLY_aERYICEL(2EEICE_AREAa The Contractor shall perforrn
the following services quarterly;
A.M.I. Carpets
A.M.A. Extraction Method: All carpets in office areas are to be cleaned by extraction
method four times per year (see Definitions for details). This cleaning is to follow the
four quarterly shampoo cleanings each year.
A.14,13. Schedule: Schedules for performance of floor & carpet cleaning services shall
be developed by the Contractor and submitted to the City's Facilities Manager for
approval.
.15® SEMI-ANNUAL SERVICES fQEEIQE_AREA& Contractor will perform the
following service semi-annually (twice per year);
A.15.1. Floors: Scrub all hard surface flooring and refinish as required.
A.15.2. CaMets
A.B.A. Shampoo Method: All carpets in office areas will be cleaned by shampoo
method four times per year with the exception of the month in is the extraction
method is performed as specified below(see Definitions for details).
SPECIFICATION NO. 1088
Page 14 of 20
DEFINITIONS
B.1. Definitions: The following terms, definitions, and procedures apply to all
sections of this document; and are to be used by the City in monitoring the
quality and quantity of Contractor deliverables throughout the contractual
period(s).
B.
1.1. Bri ht Metal Polis h' e one by damp wiping and buffing with a dry
cloth provided a polished appearance is obtained. If a polished appearance
cannot be produced,however,an appropriate metal polish must be used.
B.I.2. C=et Cleaning; Shampoo JWet or Dry Methodsj.- Contractor shall safely,
thoroughly clean carpets using cornmercially rated vacuum or cleaning
machines capable of removing all foreign matter. Carpets must be vacuaumed
(total surface area) before & after shampooing; in addition all stains shall be
pre-spot treated prior to shampoo application.
B.1.3. C@Met Cle Carpets shall be cleaned thoroughly with a
commercial vacuum machine capable of removing all embedded foreign
matter. Cleaning process must not cause carpet shrinkage nor affect
appearance & durability. Cleaning process must remove all traces of dirt,
grime & soil, leaving carpets free from residual & foreign matter. Contractor
is fully responsible for repair or correction of carpet damage caused by
Contractor cleaning methods or workmanship. Carpet under all furniture is to
be cleaned as well as exposed carpet, with Contractor responsible for
fin-niture
over & relocation. Carpets will be brushed to restore flattened pile
as necessary as part of the cleaning process.
.1.4. CgMet Cleaning: Bonnet Method: Consists of shampooing using a cotton
bonnet soaked i n s hampoo solution, wrung out to a moist condition, and
applied using a buffer or designated floor machine run in all directions.
Carpet is slightly damp and should dry within one hour of
application/extraction.
B.I.S. Contractor: An independent entity or corporation; is not an agent ore to ee
of the City of Corpus Christi.
B.1.6. Damp Wiving: Using a clean damp cloth o r s ponge containing an appropriate
cleaning agent to remove all dK spots, streaks & smudges from walls, glass,
furniture or other surfaces, then drying to provide a polished appearance.
When damp wiping in toilet areas a multi-purpose (disinfectant/deodorizer)
cleaner must be used.
SPECEFICATION NO. 1088
Page 15 of 20
B.I.7. Dustin Dust must be removed from areas treated, not simply moved from area
to area, using dust cloths, vacuum tools, etc. as appropriate. When high dusting,
dust shall not fall onto finniture & equipment below. Following conditions must
exist after completion of dusting tasks:
a. No dust streaks on surfaces
® Comers, crevices, moldings & ledges free of dust
C. No oils, spots or smudges on surfaces caused by dusting tools
B.1.8. Elevator Floor Cle resilient tile surfaces shall be cleaned & waxed to
provide a clean&polished appearance at all times.
B.1.9.Hard Surfaced Floors: defined as tile, wood, composition or concrete floors.
.1.1 .Loadina Docks: areas designated for shipping & receiving incoming and outgoing
materials& supplies used in facility operations.
B.I.H.Locker Rooms: Employee locker/dressing rooms, including areas adjacent to
restrooms.
B.
1.12.MovWg of Furniture &_EquiRment: For operations where furniture/equipment
must be moved, no chairs, to baskets, or similar items may be stacked on desks, tables
or now sills; upon work completion all furniture, equipment & accessories must be
returned t o t heir original position(s). 1
B.
1.13.Nightly Services. Performed five nights per wee 'I'll the hours of 5:00 PM
and 1:00 AM, Monday through Friday, legal holidays ecepted. equirements listed in
Section A. oft °s specification.
B.I.I4.Wggkly-,-Services: Performed each week, Monday through Friday, as per Section
A. of this specification, except for legal holidays. If service scheduled fora workday falls
on a holiday or Contractor is unable to perform due to inclement weather, natural
disasters, power outages or similar conditions, service shall be rescheduled by the
Contractor for the same or subsequent week and approved by the Facilities Manager.
Schedules for performing weekly services will be developed by the Contractor &
approved by the Facilities Manager. Weekly services shall be completed during same
times as Nightly Services above.
SPECIFICATION NO. 1088
Page 16 of 20
B.1.15. Monthly,--Services: Performed each month, Monday through Friday, as per
Section A. of this specification, except for legal holidays. If service
scheduled for a workday is on a holiday or Contractor is unable to perform
due to inclement weather, natural disasters, power outages or similar
conditions, service shall be rescheduled by the Contractor within the same
on and approved by the Facilities Manager. Schedules for performing
monthly services will be developed by the Contractor & approved by the
Facilities Manager. Monthly services shall be completed during same times
as Nightly Services above.
B.1.16. Qmpgerly Services: Performed each calendar quarter, Monday through Friday,
as per Section A. of this specification, except for legal holidays. If service
scheduled for a workday falls on a holiday or Contractor is unable to perform
due to inclement weather, natural disasters, power outages or similar
conditions, services l be rescheduled by the Contractor within the same
quarter and approved by the Facilities Manager. Schedules for performing
services will be developed by the Contractor&approved by the Facilities
Manager. Quarterly services shall be completed during same times as Nightly
Services above.
B.
1.17. Semi-Annual Services: Performed twice each contract year, Monday through
Friday, as per Section A. of this specification, except for legal holidays. If
service scheduled for a workday falls on a holiday or Contractor is unable to
perform due to inclement weather, natural disasters, power outages or similar
conditions, service shall be rescheduled by the Contractor within seven work-
days of originally scheduled date and approved by the Facilities Manager.
Schedules for performing semi-annual services will be developed by the
Contractor & approved by the Facilities Manager. Semi-annual services shall be
completed during same times as Nightly Services above.
.1.1 ervices: Performed annually in the last month of the contract year,
Monday through Friday, as per Section A. of this specification, except for legal
holidays. If service scheduled for a workday is on a holiday or Contractor is
unable to perform due to inclement weather, natural disasters, power outages or
similar conditions, annual service shall be rescheduled by the Contractor within
seven days of original date and approved by the Facilities Manager. Schedules for
performing annual services will be developed by the Contractor & approved by
the Facilities Manager. Annual services shall be completed during same times as
Nightly Services above.
SPECIFICATION . l
Page 17 of 20
®1.19. Office Areas: defined as enclosed spaces used as work areas off of public areas,
including open offices, private offices & suites, libraries, conference rooms,
class rooms& office storage areas. Services shall conform to minimums stated
in Section A. of this specification.
B.1.20. Porcelain Ware and/or Stainless Steel Clegging Porcelain or stainless steel
fixtures (drinking fountains,wash basins, urinals,toilets, etc.) shall be clean&
bright without dust, spots, stains, rust,encrustation or moisture; walls &floors
adjacent to fixtures must be free of spots, drips, watermarks&chemical stains.
B.
1.21. Public Areas: defined as all entrances, lobbies, stairwells, elevators,hallways &
exterior building areas. Services shall be in accord with Section A. of this
Specification.
B.1.22. Restrooms: defined as all public restrooms (men& women), locker rooms&
private office toilets. Services shall be in accord with Section A. of this
Specification.
B.1.23. CgMet Vacuuming® c e shall be clean& free of dust-balls, dirt& debris after
each vacuuming; spot cleaned nightly to remove spills ors ots.
B.1.24. Scrubbing: means removal of foreign material from floor using water/detergent
solution resulting in removal of dirt, heel marks, oil film&residual cleaning
solutions; floors shall be scrubbed with cleaner& recoated with 2 to 4 coats of
floor finish. "Hand Scrubbimg" means removal of all dirt, film, and residue from
a surface using cleaning solutions as required.
B.1.25. of CleaniM removal of smudges,marks and/or spots from designated
surfaces without causing unsightly discoloration.
13.1.26. of Moppinp: removing spillages, marks, spots or stains from designated areas.
.1.27. of ins® removing dust and/ors u es ® designated areas.
SPECIFICATION NO. 1088
Page 18 of 20
B.1.28. S n furniture and
W2pL-g: complete removal of old wax including areas under
around edges of baseboards & filing cabinets; when completed, floor must
have a slightly dull but overall even appearance. Wax and/or mop water
accumulations and splash marks must be removed from all furniture,
equipment, doors, baseboards and filing cabinets; care must be taken to
prevent damage to all painted surfaces. Contractor will move for stripping
and/or waxing; replacing all furniture in its original location when complete.
After stripping is complete, Contractor will refinish surface with 3 coats of
sealer/preservative, followed by 3 to 4 coats of wax finish.
.1. . SwegRing& Dust MODDinf! OgMations: all floors will be clean & free of dust
streaks after operations; no dirt shall be left in comers, behind radiators,
under furniture, behind doors or on stair landings & treads; no dirt will
remain where sweepings were picked up. Dust mops are to be properly
cleaned prior to use to aid in removal of dust/dirt; mop treatments that leave
an oily film on floors are prohibited due to safety cones s. After dust
mopping all floors are to be free of litter, debris and grit.
.1.3 . Trash Removal: when removing trash from public areas, offices, cubicles,
meeting rooms and restrooms, Contractor must use a lined container on
wheels with a liner fit tote bottom & a 6" lap around the top. Liner must be
replaced whenever food, drink or human waste has been processed/carried.
B.1.31. Waxing: refers to systematic procedure to ensure optimum floor
maintenance; floor care products (strippers, finishers, sealers,cleaners, waxes
and maintenance products) must be chemically compatible and matched to
ensure durability, wear, scrub ability and appearance of floor surfaces. Wax
& sealers shall be applied in thK even coats and allowed to completely dry
between coats; number of coats as required by type and condition of floors.
B.1.32. Wet Mopping & Scrubbing: all floors must be properly prepared; swept to
remove all visible dirt & debris; u pon completion of mopping & scrubbing
floor shall be clean and free of dirt, water streaks, mop marks, strings, etc.;
surfaces shall be dry, comers & cracks clean; may be performed either by
machine or by hand with a brush.
B.1.33. Window Cleanigg_Service: refers to glass areas to be cleaned other than areas
designated by specifications as "glass cleaning" (door glass, shelves,
partitions, pictures, bookcases/she Ives). Contractor is to use Tri-
Sodium/Water solution as cleaning agent, applied by sponge & removed with
squeegee to prevent streaks & smears on windows. All tape & other gummed
articles will be removed from window surfaces by or blade or similar
instrument prior to cleaning; drop cloths will be used to prevent watermarks
SPECIFICATION NO. 1088
Page 19 of 20
where necessary. Areas to be cleaned — all inside & outside windows of the
building under this specification.
.1.34. or Order: written document issued by the City requesting the Contractor
either increase or decrease work performed under Contract; amounts to be
added/reduced will be based on negotiation of applicable work rates between
the Contractor and City Facility Manager as approved by the Director of
General Services.
SPECEFICATION NO. 1088
Page 20 of 20
APPENDIX A
CITY RECOGNIZED HOLIDAYS
I The first day of January (New Year"s Day).
2. The last Monday of May (Memorial Day).
® The fourth day of July (Independence Day).
4. The first Monday of September(Labor Day).
5. The fourth Thursday ® November(Thanksgiving Day).
6. The twenty-fifth day of December(Christmas Day).
7. One holiday to be determined by the City.
When a holiday listed above falls on a Sunday, the following business day shall be
considered a holiday. When any holiday listed above falls on a Saturday, the preceding
Friday shall be considered a holiday. I n a ddition to the above, any day may be
designated a holiday by proclamation of the Mayor, upon approval of the City Council.
ADDITIONAL REQUIREMENTS
I .
A. Successful Bidder must obtain workers' compensation coverage through a licensed
insurance company in accordance with Texas law. The contract for coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance. The
coverage provided must be in amounts sufficient to assure that all workers' compensation
obligations incurred will be promptly met. If workers' compensation coverage is not written
in accordance with Texas law, "All Other States" endorsement must be indicated on the
certificate of insurance.
B. Successful Biddees financial integrity is of interest to the City; therefore, subject to
Successful Bidders right to maintain reasonable deductibles in such amounts as are approved
by the City, Successful Bidder shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Successful Bidder's sole expense,
insurance coverage written on an occurrence basis, by companies authorized and admitted to
do business in the State of Texas and with an A.M. Best's rating of no less than A-(VII).
C. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply tote limits required
by the City, and may require the deletion, revision, or modification of particular policy
terms, conditions, limitations or exclusions (except where policy provisions are established
by law or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Successful Bidder shall be required to comply with any such requests and shall
submit a copy of the replacement certificate of insurance to City at the address provided
below within 10 days of the requested change. Successful Bidder shall pay any costs
incurred resulting from said changes. All notices under this Article shall be given to City at
the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 79469-9277
(361) 8264555- Fax#
D. Successful Bidder agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• Name the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations and activities of, or on behalf
of, the named insured performed under contract with the City, with the exception of the
workers' compensation and professional liability policies;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City of
Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
Provide thirty (3 0) calendar days advance written notice directly to City of any suspension,
cancellation, non-renewal or material change in coverage, and not less than ten(10) calendar
days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successfttl Bidder all provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Successful Biddees performance
should there be a lapse in coverage at any time during this contract. Failure to provide and to
maintain the required insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Successfttl Bidder's failure to
provide and maintain any insurance or policy endorsements t o t he extent and within the time
herein required, the City shall have the right to order Successful Bidder to stop or
hereunder, and/or withhold any payment(s) which become due to Successful Bidder
hereunder until Successful Bidder demonstrates compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to is
Successful Bidder may be held responsible for payments of damages to persons or property
resulting from Successful Bidder's or its subcontractor's performance of the work covered
under this agreement.
H. It is agreed that Successful Biddees insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of Corpus
Christi for liability arising out of operations under this contract.
1. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
2009 Custodial Service for Fmst building bid ins req.
7-17-09 ep Risk Mgmt.
INSURANCE REQUIREMENTS
® SUCCESSFUL BIDDER'S LIABILITY INSURANC
A. Successful Bidder shall not commence work under this agreement until all insurance required
herein has been obtained and approved by the City's Risk Manager or designee (Risk Manager).
Successful Bidder must not allow any subcontractor to commence work until all similar insurance
required oft e subcontractor has been so obtained.
B. The Successful Bidder shall ftu-nish to the Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverage by insurance company(s) acceptable to the
Risk er® The City must be named as an additional insured for the General Liability policies,
and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30 day written notice of non-renewal,material change, Bodily Injury and Property Damage
cancellation or termination required an all certificates Per occurrence/aggregate
and policies
Commercial General Liability including- Si,000,000 COMBINED SINGLE LIMIT
I Commercial Form
2. Premises®Operations
3. Products/Completed Operations Hazard
4. Contractual Liability
5. Broad Forrn Property Damage
6, Independent Contractors
7, Personal Injury
AUTOMOBILE LIABILITY—OWNED,NON-OWNED $500,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKER!
WORKERS' COMPENSATION COMPENSATION ACT AND SECTION 11 OF THIS
EXHIBIT
EMPLOYERS' LIABILITY 5500,000
BLANKET COM MERCIAL ON $25,000 per employee
(For the City's protection against vendor employee
dishonesty)
C. In the event of accidents of any kind, Successful Bidder shall furnish the Risk Manager
with copies of a reports of such accidents within ten(1 0) days of the accident.
2009 Custodial Service for Frost building bid ins,req,
7-17-09 ep Risk MgML
CITY OF CORPUS CBMSTI
PURCHASING DIVISION
SUPPLY AGREEMENT STANDARD PROVISIONS
Contractor and the City of Corpus Christi ("City") agree as follows:
I Term. The to of this Supply Agreement is twelve months, with the option to extend for up to
two (2) additional elve® periods, subject to the approval of the Contractor and the City
Manager or designee. If the City has not completed the bidding process and awarded a new
contract upon the expiration of the original contract period or any extension period, the Bidder
shall continue to provide goods/services under this Supply Agreement at the most current price
under the terms of this Supply Agreement ore ension, on a month-to-month basis, not to exceed
six months. This Supply Agreement automatically expires on t e e ffective date of a new contract.
2® Descrip ion - Sale of Goods and Services. Contractor will transfer and deliver to the City, and
the City will pay for and accept the City's requirements, during the to of the Agreement for all
of the items described on the Bid Sheet(s). Quantities shown on the Bid Sheet(s) are estimates and
do not obligate the City to order or accept more than the City's actual requirements during the term
of this Supply Agreement, nor do the estimates limit the City to ordering less than its actual needs
during the to of this Supply Agreement, subject to availability of appropriated funds.
3. Purchase Order. The City will exercise its right to specify time, place and quantity to be
delivered in the following manner: Any City department or division may send to Contractor a
purchase order signed by an authorized agent of the department or division. The purchase order
will refer to this Supply Agreement and will specify the its delivery date, shipping
instructions and receiving address of the ordering department or division.
4. Default In One Installment to Constitute Total Breach. Each installment of this Supply
Agreement is dependent on every other installment, and a delivery of non-conforming goods or
services, or a default of any nature under one installment will impair the value of the entire Supply
Agreement and may constitute a total breach of the Supply Agreement.
5. tee e of Merchandise. Any merchandise rejected by the City must be corrected or
replaced by suitable merchandise within two weeks, at no charge to the City, or a replacement will
be bought on the open market and any costs incurred, including additional costs over the bid price,
shall be paid by the Contractor within thirty days of receipt of the City's invoice.
6. Price AdLustment. All goods and services to be delivered pursuant to this Supply Agreement,
including any extensions thereof, will be purchased at the prices on the Contractor's Bid Sheet,
provided that, at renewal or extension of the Supply Agreement for an additional twelve-month
period(s), the prices for goods and services to be delivered during the ensuing twelve-month
period(s) may be increased or decreased tote extent of changes in the cost of materials to the
Contractor, as reflected in written documentation provided by the Contractor to the City.
Attachment I
SERVICE AGREEMENT
Contractor
Janie B. Klein DBA Martin's Janitorial Service
Supply Agreement No. SA
THIS (this "Agreement") is entered into by and between
in®s Janitorial Service (the "Contractor") and the City of Corpus
Christi, a Texas home-rule municipal corporation (the "City") by and through its duly
authorized City Manager or designee ("City Manager"), effective for all purposes upon
execution by the City Manager.
WHEREAS Contractor has proposed to provide Custodial Service for City Hall, Frost
Building and Facility Maintenance in response to Bid Invitation No. BI-0135-13 in
accordance with Specification No. 1088, dated Revised 02/14/13 which is incorporated and
attached as Exhibit A;
WHEREAS the City has determined Contractor to be the lowest responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as follows:
1. Services. Contractor will perform the Custodial Service for City Hall, Frost
Buildings and Facility Maintenance in accordance with Specification No. 1088.
2. Term. This Agreement is for twelve (12) months commencing on the date signed
by the last signatory hereto and continuing for twelve months thereafter. The to includes an
option to extend for up to two additional twelve-month periods subject to the approval of the
Contractor and the City Manager or his designee ("City Manager").
3. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this Agreement
including deductions for non-performance and authorizations for payment. All of Contractor's
notices or communications regarding this Agreement must be directed to the Contract
Achninistrator, who is Building Maintenance Superintendent.
4. Independent Contractor. Contractor will perform the services hereunder as an
independent contractor and will furnish such services in its own manner and method, and under
no circumstances or conditions may any agent, servant, ore to ee of Contractor be considered
as an employee of the City.
5. 1nsurance8 Before activities can begin under this Agreement, Contractor's
insurance company(ies) must deliver a Certificate of Insurance, as proof of the required
insurance coverages tote Contract Administrator. Additionally, the Certificate must state that
the Contract Administrator will be given at least thirty (30) days' notice, by certified mail, of
cancellation, material change in the coverages or intent not to renew any of the policies. The
City must be named as an Additional Insured. The City Attorney must be given copies of all
insurance policies within 15 days of the City Manager's written request.
6. Assignment. No assignment oft `s Agreement or any right or interest therein by
Contractor is effective unless the City first gives its written consent to such assignment. The
performance oft is Agreement by Contractor is of the essence of this Agreement and the City's
right to withhold consent to such assignment is within the sole discretion of the City on any
ground whatsoever.
7. Fiscal Year. All parties recognize that the continuation of any contract after the
close of any fiscal year of the City, which fiscal year ends on July 31 of each year, is subject to
appropriations and budget approval providing for covering such contract item as an expenditure
in said budget. The City does not represent that said budget item will be actually adopted, that
determination is within the sole discretion of the City Council at the time of adoption of each
budget.
8. Waiver. No waiver of any breach of any to or condition of this Agreement, or
Specification No. 1088 or Contractor's bid offer to Bid Invitation No. .BI-0135-13 waives any
subsequent breach of the same.
9. Compliance with laws. This Agreement is subject to all Federal laws and laws of
the to of Texas. All duties of the parties will be performed in the City of Corpus Christi,
Texas. The applicable law for any legal disputes arising out of this Agreement is the law of
Texas and such form and venue for such disputes is the appropriate district, county, or justice
court in and for Nueces County, Texas.
10. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, Contractor must obtain
prior written approval from the Building Maintenance Superintendent, Contract Administrator.
In using subcontractors, Contractor is responsible for all their acts and omissions to the same
extent as if the subcontractor and its employees were employees of Contractor. All requirements
set forth as part of this Agreement are applicable to all subcontractors and their employees to the
same extent as if the Contractor and its employees had performed the services.
11. Amendments. This Agreement may be amended only by written Agreement duly
authorized by the parties hereto and signed by the parties.
12. Termination. The City Manager may terminate this Agreement for Contractor's
failure to perform the services specified in Bid Invitation No. BI-0135-13 or Specification No.
1088. Failure to keep all insurance policies in f o r c e f o r the entire to o f t his Agreement is
grounds for termination. The Contract Administrator must give Contractor 5 work days' written
notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured
within the cure period,the City Manager may terminate this Agreement immediately thereafter.
Alternatively, City may terminate this Agreement on 20 days' written notice to
Contractor. However, City may terminate this Agreement on 24 hours' written notice to
Contractor for failure to pay or provide proof of payment of taxes as set out herein.
13. Taxes. Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes, and all other related taxes according to Circular E Employer's Tax Guide,
publication 15, as it may be amended. Contractor must provide proof of payment of these taxes
within 30 days after payment is due. Failure to pay or provide proof of payment is grounds for
the City Manager to immediately terminate this Agreement.
14. Drug Policy. Contractor must adopt a Drug Free Workplace Policy.
5® Violence Policy. Contractor must adopt a Violence in the Workplace Policy.
16. ace® Notice may be given by f delivery, or certified mail, postage
prepaid, and is received on the day faxed or hand delivered and on the third day after deposit if
sent certified mail. Notice shall be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Building Maintenance Superintendent
P.O. Box 9277
Corpus Christi, Texas 78469-9277
FAX No.: (3 61) 826-3395
IF TO CONTRACTOR:
Contractor Name: Martin's Janitorial Service
Contact Person: Janie B. Klein
Address: PO Bo x .2171759
City, State, Zip: CoEpus Christi®- Texas 78427
Fax No.: -361-334-4225
17. Month-to-Month Exto s . If the City not completed e bidding
process and awarded a new supply agreement u on expiration of the original contract period or
any extension period, the Bidder shall continue to provide goods/services under this Agreement,
at the most current price under the terms of this supply agreement or extension, on a month-to-
month basis, not to exceed six months. This supply agreement automatically expires on the
effective date of a new contract.
18. Severability. Each provision of the Agreement shall be considered to be
severable and, if, for any reason, any such provision or any part thereof, is determined to be
invalid contrary to any existing or future applicable law, such invalidity shall not impair the
operation of or affect those portions of this Agreement that are valid, but this Agreement shall be
construed enforced in all respects as if the invalid or unenforceable provision or part thereof
had been omitted.
19. INDEMNIFICATION
CONTRACTOR AGREES TO INDEMNIFY, HOLD HARMLESS AND
OFFICERS,DEFEND THE CITY OF CORPUS CHRISTI AAD ITS
LIABILITY,EMPE,0 YEES AND AGENTS (INDEMNITEES) FROM AND AGAINST ANY
AND ALL LOSS, CLAIMS, DEMANDS, SUITS AAD CAUSES
DEATH,OF ACTION OF ANY NATURE ON ACCOUNT OF PERSONAL
INJURIES, PROPERTY LOSS OR DAMAGE OR ANY OTHER KIND OF
DAMAGE, ! f
YS' FEES AND EXPERT WITNESS FEES WHICH ARISE OR
ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH THIS
CONTRACT OR THE PERFORMANCE OF THIS CONTRACT,
REGARDLESS OF WHETHER THE INJURIES, DEATH OR D"AGES
GROUP.ARE CAUSED OR ARE CLAIMED TO BE CAUSED BY THE CONCURRENT
OR CONTRIBUTING NEGLIGENCE OF INDEMNITEES, BUT NOT BY
THE SOLE NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE
FAULT OF ANY OTHER PERSON OR MUST, AT
EXPENSE,ITS OWN DEMANDS,
ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND
ALL ACTIONS BASED THEREON Wf TH COUNSEL SATISFACTORY TO
INDEMNITEES AAD PAY ALL CHARGES OF ATTORNEY AND ALL
OTHER COSTS AAD EXPENSES OF ANY KIAD ARISING FROM ANY OF
SAID LIABILITY, f LOSS, CLAIMS, DEMAADS OR ACTIONS.
THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER
THIS SECTION SHALL SURVIVE THE EXPIRATION OR SOONER
SIGNED this 19 day of March 20 13
Contractor:
Janie B. Klein- Owner
Name:
Title:
CITY OF CORPUS CHRIST[
Date-,
Michael Barrera
Assistant Director of Financial Services
Incorporated by Reference:
Exhibit A-1: Bid Invitation No. BI-0135-13 (Includes Specification No. 1088 Insurance
Requirements).
Exhibit B: Bidder's Bid
City or
Corpus
Christi
SUPPLIER NUMBER
TO BE ASSIGNED BYT77—
PURCHASING DIVISION
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all ersons or fi rms seeking to do business with the
City to provide the following information. Every guestion must ge answered. If the question is not applicable,
answer with"NA". See reverse side for Filing Requirements, Certifications and definitions.
COMPANY NAME: Martin's Janitorial Service
P. 0. BOX: —271759 STREET ADDRESS. 3702 Apollo Rd Suite A
CITY- Co us Christi STATE- Texas ZIP: 78427
FIRM IS: 1. Corporation 2. Partnership 3. Sale Owner 1A
4. Association 5. Other 0
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each "e to ee 55 of the City of Corpus Christi having an 'ownership interest" constituting
3%or more of the ownership le above named"firm."
Name Job Title and City Department(if known)
2. State the names of each "official" of the t�CiT of Corpus Christi having an "ownership interest!'constituting 3%
or more of the ownership in the above name 6&fi rm.
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
-----------------
4. State the names of each employee or officer of a"consultant" forte City of Corpus Christi who worked on any
matter related tote subject o f t his contract and has an "ownership interese' constituting 3% or more o f t he
ownership in the above named"fi rm."
Name Consultant
----------
FILING REQUIREMENTS
If a person who re uests official action on a matter knows that the requested action will confer an economic benefit
on any City official ore loyee that is distinguishable from the effect that the action will have on members of the
public in general or a substantial segment thereof,you shall disclose that fact in a signed writin to the City official,
employee or body that has been requested to act in the matter, unless the interest oft e City owicial ore mplo ee in
the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [ tics
Ordinance Section 2-349(d)]
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BUSINESS DESIGNATION FORM
ENSURE THIS FORM IS SUBMITTED WITH YOUR BID RESPONSE
PLEASE INDICATE WHETHER YOUR COMPANY IS ANY ONE OF THE FOLLOWING:
[9 YES [I NO - CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (MM)
Select all that are appropriate:
ASIAN PACIFIC
BLACK
HISPANIC
NATIVE AMERICAN
WOMAN
Please visit the following%wbsilc for inrormalion on becoming a Texas Certified HUB: h tale tx,u
YES [-] NO - LOCAL SMALL BUSINESS (LSB)
A for-profit entity employing less than 49 employees located within the City limits of Corpus Christi,Texas
[:1 YESE]NO OTHER(PLEASE SPECIFY):
[:] THIS COMPANY IS NOT A CERTIFIED HUB or LSB
THE INFORMATION REQUESTED IN THIS FORM IS FOR STATISTICAL REPORTING
PURPOSES ONLY AND WILL NOT INFLUENCE AWARD DECISIONS OR THE AMOUNT
OF MONIES EXPENDED WITH ANY GIVEN COMPANY.
BID INVITATION
® BI-BI-0135-13 -
Finn Name: Martin's Janitorial Service Telephone: 361-334-4223
Address: 3702 Apollo Rd Suite A Fax: 361-3344225
city: Co us_Christi State: Tx Zip: 78413 E-mail: Janie.klein@,yalioo.com
..........
Date: -March 1902013
rature of Person Authorized to Sign Form
igner's Name: Janie B. Klein Title: Owner
(Please print or type)
CERTIFICATION
I certify that all information rovided is true and correct as of the date of this statement, that I have not
knowing withheld disclosure orany infon-nation requested; and that supplemental statemts will be promptly
submittey en
to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Janie B. Klein Title: Owner
(Type or plim)
Signature of Certifying Person: Date: March 19,2013
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City Council of the
City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that
interest that is distinguishable from its effect on members of the public in general or a substantial segment
thereof
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,
but not as an independent contractor.
d. "Finn." Any entity operated for economic gain, whether professional, industrial or commercial, and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the
form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint
venture,receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City
Managers, Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm,
including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"
refers to holdings or control established through voting trusts, proxies, or special terms of venture or
partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
REQUEST FOR BED
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
Bid Invitation for Bid No.: BI-01 35-13 -Addendum No. I Date March 12, 2013
In reference to the above Bid Information the following change is to be noted.
1) Specification No. 1088, page 12 of 20, subtitled A.11.1 NIGHTLY SERVICES (OFFICE AREAS):
which currently reads:
A.11.1. T VICES (0 FICE AREAS): Contractor shall perform the following nightly.
x.11.1.1 Dusting & Desk Top-Cleanin . (NOTE: if office is locked & keys not provided to Contractor,
then that particular office is not to be cleaned.I
(a) Dust desk tops in office areas NOTE. stacks of paper& desktop
equipment are not to be moved; only cleared areas of desktops are to be
dusted.
(b) Dust horizontal &vertical surfaces of all furniture.
(c) Dust all high& low office partitions &cubicle separators.
(d) Dust bottoms &back braces of chairs.
.11.1.2. Doors &Frames: Dust & spot clean doors, frames & surrounding wall areas; special attention to
areas with visible hand and/or footprints.
IS CHANGED TO READ
A.
11.1. SERVICE S-JQEEjCE_AKEAah Contractor shall perform the following nightly.
A.11.1.1. Waste,Receptacl ty trash receptacles, replacing liners and leave an extra trash bag in the
bottom oft e receptacle. Place receptacle in original location and position.
A.11.1.2 Dusting & Desk Top Cleanin . (NOTE: if office is locked & keys not provided to Contra car,
p,
then that particular office is not to be cleaned.)
(a) Dust desk to in office areas NOTE. stacks ofpaper&desktop
equipment are not to be moved.- only cleared are of desktops are to be
dusted.
(b) Dust horizontal &vertical surfaces of all furniture.
(c) Dust all high& low office partitions &cubicle separators.
(d) Dust bottoms&back braces of chairs.
A.
11.1.3. Doors &Frames: Dust & spot clean doors, frames & surrounding wall areas; special attention to
areas with visible hand and/or fbotprints.
2) Specification No. 1088, page 12 of 20, subtitled A.12.1 THREE TIME-WEEKLY SERVICES
(OFFICE
® which currently reads:
A.12.1. THREE TIME-WEEKLY SERVICES ( FFICE AREAS): Contractor shall perform the
Mowing services three (3) times each week; to be peribrined on Monday, Wednesday & Friday if not
stated otherwise.
A.12.1.1. Waste Ree tact es: Empty trash receptacles, replacing liners and leave an extra trash bag in the
bottom of the receptacle. Place receptacle in original location and position.
.12.1.2. Floors:
(a) Sweep &spot clean hard surface floors.
(b) Vacuum&spot clean all carpeted areas including break rooms &
copier areas.
(c) Replace chairs into desk knee wells & under tables.
(d) Damp mop &spray buff hard surface floors.
IS CHANGED TO READ
A.12.1. THREE TIME-WEEKLY SERVICES f FFICE AREASI Contractor shall perform the
following services three (3) times each week; to be performed on Monday, Wednesday & Friday or as
required.
A.
12.1.1. Floors:
(a) Sweep & spot clean hard surface floors.
(b) Vacuum &spot clean all carpeted areas including break rooms &
copier areas.
(c) Replace chairs into desk knee wells &under tables.
(d) Damp mop & spray buff hard surface floors.
"ALL-OTHER-T-EftMS AND CONDITIONS TO REMAIN THE SAME"
Buyer:
G:afiel Maldonado,
i
S ior Buyer
ACKNOWLEDGED BY:
FIRM NAME AUTHORIZED SIGNATURE DATE
One copy must be returned to the Purchasing Division prior to the closing date of the Bid.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
9277
CORPUS CHRISTI, TEXAS 78469-9277
BIOD INVITATION
RqVrrATION TO: IN[VITATION NO.: BI-0135-13
(Must appear on Bidder's return envelope)
COMMODITY: Custodial Services for City Halt Frost Building
& Facility Maintenance
REQUISITION NO. (S)
BID CLOSING TIME: 11:00 A.M. Central Time
March 20, 2013
(By Purchasing Division Time Stamp)
This invitation includes these forms:
*Bid Invitation
Notice to All Bidders For information contact:
Special Instructions to Bidders
Instructions to Bidders
Standard Purchase Terms&Conditions
*Bid Sheet Gabriel Maldonado
Specification 1088 Senior Buyer
Additional Instructions t®Bidders Telephone. (361)826-3165
Insurance Requirements
Supply Agreement Standard Provisions
*Attachment I Service Agreement
*Disclosure of Interest
*Business Designation Form
*These documents must be properly completed and returned before the BED CLOSING TIME.
BED (Refer to"Instructions to Bidders"before completing)
The undersigned, by his/her signature, represents that he/she is authorized to In the Bidder and shall fully comply with the
terms and conditions of the attached Bid Invitation, Specifications, and Special Provisions for the amount(s) shown on the
accompanying bid documents, If the offer is accepted within calendar days (90 days unless a different period is Inserted)
after date of bid opening.
Firm Name: Telephone: Ext.
Address: Fax:
City: State: Zip: E-mail:
E in
Firm's Prcipal Place of Business:
Add:::resss: City: State:
Date:
Signature of Person Authorized to Sign Bid
Signer's Name: Title.-
(Please print or type)
NOTICE TO ALL BIDDERS
1. BIDDER SHALL SUBMIT ITS BID ELECTRONICALLY, AS STRUCTED IN THE BID, VIA
PUBLICPURCHASE.COM.
2. The Bid Invitation and all Bid Sheets must be signed by Bidder.
3. Bidder must state if bid is all or none, otherwise, City may pick and choose any its or group of items
according to the City's best interest.
4. Before submitting your bid, please read all bid invitation documents carefully. If there are questions, contact
the buyer indicated on the Bid Invitation. Any discrepancies between the Bid Invitation and the Bidder's
response generally extend the bid ev ti eri od and often cause the bid to be declared non-
rensine and eliminated from consideration.
FACSIMILE AND E-MAIL BIDS: The City's Charter and the City's Electronic Procurement Policy require
that all submitted bids be sealed, secret, unopened and time-locked through the closing time specified in the Bid
Invitation, to be publicly opened and read aloud in the presence of one or more City employees and those Bidders
desiring to be present. Therefo re, s bmitted directly to the Cjb®_�bfacsimile machine or e-mail will be
considered non-respon sive_an4l_n�jILbg_diminate-d fro m-causidsraiLQu.
SPECIAL INSTRUCTIONS TO BIDDERS,
A re® i conference will be held in the Finance Conference Room, 4 A Floor, City Hall Building, 1201
Leopard Street, Corpus Christi, Texas at 10:00 AM Central Time (CT) on Monday, March 11, 2012.
The purpose of the pre® i conference is to discuss the Bid Invitation and specifications. You are encouraged to
attend.
Bidders' questions shall be submitted in writing, online via Public Purchase.com using the electronic question
feature specific to this bid and shall be submitted no later than 5:00 PM CT on March 11, 2013. Questions
submitted after 5:00 PM CT on March 11, 2013 shall be deemed late and shall not be considered.
The City shall provide responses in writing online via PublicPurchase.com using the electronic response feature
and/or in the form of written addenda electronically posted via PublicPurchase.com if such information is
necessary to bidders in submitting bids or if the lack of such information would be prejudicial to uninformed
bidders. Oral explanations or instructions provided by the City before the award of the contract shall not be
binding upon the City.
The date and time the Bidder electronically submits its bid via PublicPurchase.com shall be electronically
recorded by PublicPurchase.com and shall bete official "time stamp" for the purpose of this bid. The time
maintained by PublicPurchase.com shall b e t he official time forte purpose of the BID CLOSING TIME for this
Invitation to Bid.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
INSTRUCTIONS TO BIDDERS
Preparation of Bids
Any explanation desired by a Bidder regarding the meaning or interpretation of the Bid Invitation,drawings, specifications,etc., must be submitted in
writing to Purchasing as detailed in Special Instructions To Bidders, Oral explanations or instructions given before the award of the contract%%ill not be
binding. Any information given to a prospective Bidder concerning a Bid Invitation will be furnished to all prospective Bidders as an addendum to the
Bid Invitation, if such information is necessary to Bidders in submitting bids on the Bid Invitation or if The lack of such information would be
prejudicial to uninformed Bidders.
1. Specifications
Bidders are expected to examine the specifications, drawings, standard provisions and all instructions, Failure to do so will be at the
Bidder's risk. Bidders may provide a product exceeding specifications,as an alternate bid,if they so desire.
2. Information Required
Each Bidder shall furnish the information required by the Bid Invitation. The Bidder shall sign the Bid Invitation,Bid Sheet,and,when
appropriate, Specifications. Erasures or other changes must be initialed by the person signing the offer. Bids signed by an agent are to
be accompanied by evidence of his authority unless such evidence has been previously furnished to the City purchasing office,
A. The Bidder should quote its lowest and best price, F.O.B. destination on each item. If delivery and shipping quantities affect unit
bid price, multiple bids may be made so as to indicate "price break" quantities in order for the City to determine maximum
economic benefits. Pricing should include packaging and transportation unless otherwise specified. Pricing shall be entered on the
Bid Sheet in ink or typewritten, Totals shall be entered in the "Total Price" column of the Bid Sheet. In case of discrepancy
between unit price and extended price,the unit price will be presumed to be correct.
B, Bids should be firm. If the Bidder, however, believes it is necessary to base its price on a price adjustment, such a bid may be
considered,but only as an alternate bid.
C. Transportation Charges. If the quoted price does not include transporation charges, such charges must be itemized separately-,
provided,however,that the City shall have the right to designate what method oft sportation shall be used to ship the goods-
D. Taxes. The City,does not have to pay Federal Excise Taxes or state and local retail sales and use taxes. Tax exemption certificates
can be provided upon request,
E Time, if stated as a number of days, will include Saturdays, Sundays,and holidays. 'rime ordefiven is part of the bid and is weer},
important. The required delivery date indicated is at point of destination, If the indicated date cannot be met or date is not
indicated,Bidder shall state its best delivery time.
F. If the Bid Invitation indicates"approved equal"products are acceptable,the seller may after an"equal"product as an alternate bid.
Final"approved equal"determination remains with the City-
G. Bids submitted on other than City forms or with different terms tar tarovisians suit! a considered nt�rares�ansivi�and will be
eliminated from consideration.
3. Submission or Bids
A. Scaled bids should be returned in an envelope marked on the outside with the Bidder's name and address and bid number.
Address to:
City of Corpus Christi
Purchasing Division
P.0.Box 9277
Corpus Christi,Texas 78469-9277
BID NO.;
BID CLOSING TIME:
B. Scaled bids may be delivered in person or by courier to the Purchasing Division on the 4th Floor of City Hall at 1201 Leopard
Street,Corpus Christi,Texas,78401-2825.
C. Bids must be returned in sufficient time so as to be received and time-stamped at the above location on or before the published bid
date and time shown on the Bid Invitation. Bids received after the published time and date shall not be considered.
4. Modification or Withdrawal of Bids
Bids may be modified or withdrawn by written or telegraphic notice received by the City purchasing office prior to the exact hour
and date specified for receipt of bids. A bid may also be withdrawn in person by a Bidder or his authorized representative,
provided his identity is made known and he signs a receipt for the bid,but only if the withdrawal is made prior to the exact hour
and date set for the receipt of bids,
5. Evaluation Factors
A, Lowest Responsible Bidder or Best Value. This contract is being solicited by competitive sealed bids. Therefore, the City
will award the contract to either the lowest responsible bidder or the bidder who provides goods or services at the"best
value"for the City.
I The City may award purchase orders and contracts to the Lowest Responsible Bidder. To determine the Lowest
Responsible Bidder,the City may take into consideration.,
a. the quality of the product,
b, the adaptability to the particular use required-,
ce the ability,capacity,experience,efficiency and integrity ofa bidder;
d, a bidder's financial responsibility,
e. a bidder's past performance or relationship with the City or with other entities-,
f. a bidder's safety record;or
g. %whethcr a bidder is in pending litigation or is involved in at lawsuit or claim against the City-,
2. The City may award purchase orders and contracts to the bidder%vho provides goods or services at the"best value- for the
City. To determine the best value for the City,the City may consider.,
a. the purchase price,
b. the reputation of the bidder and or the bidder's goods or services;
c. the quality of the bidder's goods or services-,
d. the extent to which the goods or services meet the City's needs.;
c, the bidder's past relationship with the City:
f. the impact on the abilit) of the City to comply with laws and rules relating to contracting with historically
underutilized businesses and nonprofit organizations employing persons with disabilities;
g. the total long-terin cost to the City to acquire the bidder's goods or services-,and
h, any other relevant criteria specifically listed in this bid invitationlrequest for bids or proposals-
FAILCRI" -10 COMPL M1111 ALL laQt IRE%iLNrS AND CRITE111% OR QVA Ll 1,1CA1 IONS 01' A%N KIND
NIA) RESULTIN BIDDER'S BID BEING 1`1AMINA I ED HIOM (O
B. Partial Awards. Bidders may furnish pricing for all or any portion of the Bid Invitation. Unless the Bidder specifies
otherwise in his bid,the City may award the contract for any item or group of items shown on the Bid Invitation.
C. Reservations. The City expressly reserves the right to-
L Waive any immaterial defect,irregularity or inflarmality in an) bid or bidding procedure,
2. Reject or cancel any or all bids;
1 Reissue the Bid Invitation-,
A. Extend the bid opening time and date,
5. Procure any item by other me s;
6. Increase or decrease the quantity specified in the Bid Invitation,unless the Bidder specifies otherwise;
T Consider and accept an alternate bid.as provided herein, when most advantageous to the City, in the event no
bid is received that fully complies with all requirements and criteria used to determine the lowest responsible
bid.
6. Acceptance
Acceptance of Bidder's offer for an open market purchase will be in the form of a purchase order- Acceptance of Bidder's offer
for supply agreements will be by acceptance letter. Subsequent purchase orders and release orders may be issued as appropriate.
7. Conflicts of Interest
Bidders must comply with the conflict of interest provisions of the Cit) Charter and Code of Ordinances. Prior to the submission
of any bid, each Bidder must file with the City purchasing office a disclosure of interests on the form supplied by the City:
Bidders are obligated to provide updated infon-nation concerning the disclosure of interests,as warranted, throughout the time the
bids are being considered.
Bidders who already have a current disclosure of interest form on rile in the City purchasing office v%ill not be required to submit a
separate terra with their bids provided that they have signed the certificate on the Bid Sheet certifying that the disclosure of
interest information on File is current and true.
S. Equal Employment Opportunity
Bidders are expected to comply with the Affirmative Action Policy Statement of the City with respect to its provisions concerning
contractors. Any complaints riled with the City alleging that a Bidder is not an Equal Opportunity Employer due to activities
arising during a previous City contract will be referred to the Human Relations Commission("Commission")of the City for the
purpose of review and recommendation. Summaries of reports by the Human Relations Administrator or the Commission may be
considered in any future bid awards by the City. The City expressly reserves the right to consider such reports in determining the
lowest responsible bid.
ITV OF CORPUS CHRIST[
PURCHASING DIVISION
STANDARD Lf ASE TERMS AND CONDITIONS
Seller and City agree as follows 12 SAFETY WARRANTY Seller warrants that the product scald to City shall conform to
I SELLER TO PACKAGE GOODS Seller will package goods in accordance with good the standards promulgated by the U.S Del mint of Labor under the Occupational
commercial practice. Each shipping container shall be clearly and pinnnimently marked Safety and Health A (OSHA). to the event the product does not conform to OSHA
as follows:(a)Seller's name and address, (b)Cosnsig7s `s name,address and purchase standards,City may return the product for correction or replacement at the Seller's
orderor purchase release an
number and the supply agreement number if applicable, (c) expense In tire e event Seiler fails to make the appropriate correction within a
container number and total number of containers,c.g box t of 4 boxes;and(d)the reasonable there,collection made by City will be at Seller's expertise
number of the container bearing the packing slip. Seller shall bear cost of packaging 13 NO WARRANTY BY CITY AGAINST INFRINGEMENTS Aspancifthiscontraci
unless otherwise provided, Goods shall be suitably packed to secure lowest for sale Seller agrees t«ascertain whether goods manufactured in accordance with the
transportation costs and to conform to requirements of common carriers and any specifications attached to this contract will,give rise to the rightful classn of any third
applicable specifications. City's count or weight shall be final and conclusive on person by way of infringement or the like. City retakes no o- mty that the production
shepmeats not accompanied by packing lists. of goods according to the specification will not gave rase to such a claim,and in no
2 SHIPMENT UNDER RESERVATION PROHIBITED Seller is not author reed.to ship event shall City be liable to Seller for indemnification in the event that Seller is sued on
the go under reservation and no tender of a bill of lading will operate as a tender of the grounds of infringement or the like. If Seller is of the opinion that an infringement
goods. or the like will result,he will notify City to this effect in writing within two weeks after
3 TITLE&RISK OF LOSS The title and task of loss ofthe goods shall not pass to City the stgnang of this contract. If City doss not receive notice and is subsequently held
until City acmadly receives and takes possession of the goods at the point or points of liable for the infringement or the like.Seller will hold City harmless if Seller im good
delivery. faith ascerrains that production of the goods in accordance with the specifications ns will
4 DELIVERY TERMS AND TRANSPORTATION CHARGES F G E destinatinn result in infringement or the like.this contract shall be mill and void except that City.
unless delivery terms arc specified otherwise in bid. City macs to reimburse Seller for will pay Seller the reasonable cost of his search as to infringements
transportation costs in the amount specified in Selhir s bid„or actual costs,whichever is 14, RIGHTS OF INSPECTION City shall have the right to inspect the goods at delivery
lower,if the quoted delivery terms do not include transportation costs provided City before accepting;thetas
shall have the right to designate what method of transportation shall be used to ship the 15 CANCELLATION City shall have the right to cancel for default all or any part of the
goods undelivered portion of this order if Seller breaches-any of the terms hereof including
5: NO REPLACEMENT OF DEFECTIVE TENDER Every tender or delivery of goods warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy
must fully comply with all provisions of this contract as to tame of delivery,quality and Such right of cancellation is in addition to and not in lieu of any other remedies which
the like. ff a tender is made which does not fully conform,this shall constitute a breach City may have in lave or equity
and Seiler shalt not have the right to substitute a conforming tender,provided,where 15 TERMINATION The performance of work sander this order may be terminated its
the time for pefformance has not yet expired,the Seller may reasonably notify City of whole,or in part by the City in accordance with this provision. Termination of work
has intention to cure and may then make a conforming tender within the contract time hereunder shall be effected by the deliv'esy to the Seller of a"Notice or Termination"
but not afterward. speciftmg the extent to which performance of work,under the order is terminated and
5 PLAC£OE DELiV'ERY The place of delivery shall be that set forth in the block of the date upon which such termination becomes effective Such tight of termination is
the purchase order entitled"Receiving Agency'° Any change Therein shall be effected in addition to and not in lieu of the rights of City set forth in Clause 15,herein
by modification as provided for its Clause 20 hereof entitled"Modifications.' The 17 FORCEMAJEURE ,Neither party shall be held responsible for losses resulting if the
terms of this auccurem am"no affivaL no sale." fulfillment of any tames or provisions of this contract is dela}cd or prevented by any
7. INVOICES&PAYMENTS cause not within the control of the putty whose performance is interfered with,and
a. Seller shall submit separstic invoices, in duplicate an each purchase order or which by the exercise oaf reasonable diligence said party is unable to prevent
porchasc release after each delivery. Inivices shat•`indicate the purchase order or 18 ASSIt'aNMENT>DEL EGATIO N No right ar interest in this contract shall be assigned
putthase release number and the supply agreement number if applicable Invoices or delegation of any obligation made by Seller without the written permission of the
shall be itemized and transportation charges,if any,shall be listed separately A City Any attempted assignment or delegation by Seller shall be wholly void and
copy of the hill of lading and the freight waybill when applicable, should be totally midlectiv'e for all purposes unless,made in conformity with this paragraph
attached to the invoice. Mail to:Accounting Division,City of Corpus Christi,P 19 WAIVER No claims or right anring out of a breach of this contract can be discharged
G lox 9271,Corpus Christi;Texas 78469 Payment shall not be due until the in whole or in pan by a waiver or renunrtatioo of the claim or right unless the waiver or
above instruments am submitted after delivery renunciation is supported by consideration and is in writing signed by the aggrieved
b City's obligation is payable only and solely from funds available for the purpose of pairly
this porch . Luck of funds shall render this contract null and void to the extent 2€3 MODIFICATIONS This contract can be rnodifaed or rescinded only by a writing,
funds are not available,and any delivered but unpaid for goods will be returned to signed by both of the parties or their duly authorized agents.
Seller by City 21 INTERPRETATION-PAROL EVIDENCE This writing is intended by the Pam cs as a
c. Do not include Federal Excise, State or City Sales Tax- City shall furnish tax final expression of their agreement and is intended also as a complete and exclusive
exemption certificates upon request statement of the terms of their agreement No course of prior dealings between the
d Payment terms are net 30 days after the goods are provided or services are panics and no usage of the trade shall be relevant to supplement or explain any term
connpleted,as required,or a correct invoice is received,whichever is later used in this contract Acceptance or acquiescence in a come afpci-formance rendered
S. GRATUITIES The City may, by written notice to the Seller,cancel this contract under this contract shall not be relevant to determine the meaning of this contract even
without liability to Seller if it is dincirmined by City that gratuities, in the form of though the accepting or acquiescing party has knowledge of the performance and
cnteriammem,gifts,or otherwise,were offered or given by the Seller;or any agent or opportunity for objection. Whenever a term defined by the Uniform Commercial Code
representative of the Seiler,to any officer or employee of the City with a view toward is used in this contract,the definition contained in the Code is to control
securing a contract or securing fiv^arable treatment with respect to the awarding.or 22 APPLICABLE LAlt! This contract shall he governed by the Uniform Commercial
aanending,or the making of any determinations with mspece to the performing of such a Code. Whatever the to "Uniform Commercial Code"is used,it shall be construed as
contract In the event this contract is cancelled by City"pursuant to this provision,City meaning the Unifitern Commercial Code as adopted in the State of Texas as effective
shall be entitled,in addition to any other rights and remedies,to recover or withhold the and in farce on the date of this contract
amount ofthe cost incurred by Seller in providing;such tuitics. 23 V*ERTISING Seller shall not advertise or publish,without City's prior consent,the
4 SPECIAL_TOOLS & TEST EQUIPMENT If the price stated on the face hereof fact that City has entered into this contract,except to the extent necessary to comply
includes the cost of any special tooting or special test equipment fabricated or required with proper requests for information from an authorized representative of the federal,
by Seller for the purpose of filling this order,such special tooling equipment and any state or local government.
process sheets related thereto shall became the property of the City and to the extent 24 RIGHT TO ASSURANCE Whenever one party to this contract in good faith has
feasible shall be identified by the Seller as such. reason to question the other party's intent to perform he may demand that the other
lit WARRANTY-PRICE party give winnen assurance of his intent to perform In the event that a demand is
a The price to be paid by the City shall be that contained in Seller's bid which Seller made and no assurance is given within five(5)days,the demanding party may treat this
warrants to be no higher than Seller's current prices an orders by caltins for failure as an anticipatory repudiation ofthe contract
products of the kind and specification covered by this contract for similar 25. EQUAL EMPLOYMENT OPPORTUNITY
quantities under similar or like conditions and methods of purchase hi the event Seller u that during the performance of its contract it will
Seller breaches this warminty, the prices of the items shall be reduced to the a 'treat all applicants and employees without discrimination as to race,color:
Seller's current prices on orders by others,or in the alternative,City may cancel religion,sex,national origin,marital status,age,or handicap.
this contract without liability to Seller for breach or Seller`s actual expense b ldenti6, itself as an "Equal Opportunity Employer" in all help wanted
b. The Seller warrants that n.person or selling agency has n employed or retained advertising,or request.
to solicit or secure this contract upon an agreement or understanding for The Salter shall be advised of any complaints filed with the City alleging that Seller is
commission, percentage,. brokerage, or contingent let excepting, bona fide not an Equal Opportunity Employer
employees of bona fide established cosminerciat or selling agencies maintained by The City reserves the tight to consider its reports from its Human iLelations
the Seller for the purpose of securing business. For breach or violation of this Administrator in response to such cormpphunts in determining whether or not to
warmly the City shall have the right in addition to any other tight or tights too terminate any portion of this contract for Nich purcluesic orders or authorities to deliver
cancel this contract without liability and to deduct from the contract price, or have nowt been included, however, the Seller is specifically advised that no Equal
otherwise recover the full amount of such commission,percentage,brokerage or Opportunity Employment complaint will be the basis for cancellation of this contract
contingent fee. for which a p hase order has m issued or authority to deliver granted
1 I, AtNTY-PRODUCT Seller shall not limit or exclude any implied warranties 26. CONFLICTS OF INTEREST Seller agives to comply with the conflict of interest
d any attempt to do so shall render this contract voidable at the option of the City provisions of the City Chatioer and Code of Ordinances, Seller agrees to maintain
Scher warrants that the goods furnished will conlonn to the specifications,drawings, current, updated disclosure of inficirmanon on file with the City purchasing office
and descriptions listed in the bid invitation,and to the sample(s)furnished by Seller,if throughout the term of this contract.
y In the event 01`2 conflict between the specifications,drawings,and descriptions,
the specifications shall governs
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BID SHEET
BID INVITATION NO. BI-0135-13
PAGE 1 OF 2
DATE:
BIDDER AUTHORIZED SIGNATURE
I. Refer to"Instructions to Bidders"and Standard Purchase Terms and Conditions before completing bid,
2® Quote your best price,F.O.B. Destination,on each item,
3. In submitting this bid,I certify:
a. That the prices in this bid have been arrived at independently,without consultation,communication,or agreement
with any other bidder or competitor, for the purpose of restricting competition with regard to prices;
b. That I am an Equal Opportunity Employer;and
c. That the disclosure of Interest information on rile with City purchasing pursuant to the Code of Ordinance is
current and true.
UNIT�TOTAL
ITEM DESCRIPTION QTY UNIT ::P�RICE PRICE
Twelve month Supply Agreement with option to extend for
up to two (2) additional twelve month periods, subject to
the approval of the supplier and the City Manager or his
designee for Custodial Services in accordance with
Specification No. 1088.
1.0 Custodial Service for three (3) locations price shall include:
I. All Labor®Nightly Services
2. Insurance
3. Service Equipment
4. Materials
5. Supplies
1.1 Custodial Service for City all located at 1201 Leopard 12 Mo.
Street, Corpus Christi, Texas 78401 in accordance with
Specification No. 1088.
1.2 Frost Building Facility located at 2406 Leopard Street,
Corpus Christi, Texas 78401 in accordance with 12 Mo.
Specification No. 1088.
1.3 Facility Maintenance located at 5352 Ayers, Bldg 3A Unit,
Corpus Christi, Texas 78415 in accordance with 12 Mo.
Specification No. 1088.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BID SHEET CONTINUATION
BID INVITATION NO. 13 ® 3
PAGE20F2
DATE:
BIDDER AUTHORIZED SIGNATURE
UNIT TOTAL
ITEM DESCRIPTION QTY UNIT PRICE PRICE
2.0 Daytime Custodial Service—Outside the Building—
2.1 Debris Removal after inclement weather, natural 120 Hours
disasters or catastrophic emergencies. Debris would be
considered any small objects less than 40 lbs. (broken
glass, leaves, tree limbs, building materials, etc.)
Hourly per employee:
® Attachment I (Service Agreement) Bidders
are required to sign attached contract marked as
Attachment 1. The signed contract will be made part of
bidder's offer and must be returned with bid. Failure to
do so may result in your bid being deemed non-
responsive. The City will complete the successful
bidder's contract when offer is accepted.
CITY OF CORPUS CHRISTI SPECIFICATION NO. 1088
MATERIALS MANAGEMENT DATE: 02914/13 Revised
Page I of 20
SPECIFICATIONS FOR CUSTODIAL SERVICES FOR CITY HALL,
FROST BUILDING, AND FACILITY MAINTENANCE
GENERAL REQUIREMENTS AND BIDDING INSTRUCTIONS
1. GENERAL INTENTION: The purpose of this specification is to obtain custodial
services as specified in the standards contained herein.
2. GENERAL DESCRIPTION: Under this contract, the contractor will furnish all labor,
supervision, insurance, service equipment, materials and supplies necessary to perform
services required at frequencies specified. All contractor equipment must be maintained
to ensure safe, effective, efficient operation.
3. NIGHTLY SERVICES: All Locations: Nightly services 5 days, Monday through
Friday) are to be performed after normal business hours. Normal business hours are
from {8: AM to 5:00 PM}. Man hours utilized will be sufficient to ensure required
services are performed in a professional manner. Nightly Services are part o f t he
Minimum Requirements of this contract, and costs for providing this service must be
included in the Contractor's annual fixed bid. See Schedules & Requirements I A.1.0 —
®1 5.A} and Appendix "A" for City designated holidays.
: Includes nightly meeting/training room set ups on various floors. Nightly work
must be completed by 6:00 am.
Frost Bu : Nightly work must be completed by 11:00 pm.
FaggLty,.Mainte nano e Bit : Nightly work must be completed by 11:00 pm.
4. TERM OF CONTRACT: The to of the contract will be twelve months with option to
extend for up to two (2) additional twelve month periods, subject to the approval of the
supplier and the City Manager or his designee.
5. INSURANCE: Within fifteen (1 5) days after the award of this contract and prior to
beginning work, the Contractor will fumish the Facilities Manager a certificate of
insurance as evidence of the existence of the following insurance coverage in amounts
not less than the amounts specified herein.
SPECIFICATION NO. 1088
Page 2 of 20
6. PRE-AWARD SURVEY: The City may make a pre-award survey of the lowest
responsible bidder; the City may take into consideration the ability, capacity, experience,
efficiency and integrity of the bidder as well as their financial responsibility to determine
whether such bidder is qualified and capable to perform the contract. The pre-award
survey will involve examination of the bidder's financial and technical status and its
understanding of the contract requirements.
The following are examples of the type of information that, upon request, the bidder will
be prepared to provide in writing to the pre-award survey to Requested information
will be for-warded within three (3) dais of such a request.
a. Identification of Contractor's personnel and management to be used on this
contract, to include the complete name and job title.
b. The Contractor's technical and management plan for performing the required
services. Contractor will provide anticipated work schedule showing projected
work times, days, number and names of personnel.
C. Description of Contractor's facilities and equipment.
d. Summary of the Contractor's experience in performing work of the type, similar
size, scope and nature required by this specification.
e. Current financial statement and data, to include a statement from the Tax
Assessor's Office stating that not es are currently overdue.
f. Other work presently under contract.
9- Prior contracts for similar work, dates of contracts and the names and current
addresses of individuals with the organization issuing the contract who may be
contacted for info anon concerning the Contractor's performance.
Failure to provide requested information; or if after review of the information, the City
determines the bidder is not a responsible bidder, the bidder's bid may be rejected.
SPECIFICATION NO. 1088
Page 3 of 20
TECHNICAL SPECIFICATIONS
1. GENERAL REQUIREMENTS: The Contractor will provide custodial services as
described herein. Custodial services apply to all designated spaces including, but not
limited to: public areas, halls, office spaces, break rooms, elevators, stairwells, restrooms,
shower stalls, locker rooms, janitor closets, delivery area/loading dock, and outside
servicing. Cleaning will include areas under furniture, furnishings, floor mats, and
runners. Small pieces of furniture such as tables, chairs, trash cans, etc. will be moved to
facilitate cleaning. Large pieces of furniture such as desks, file cabinets, book cases, etc.
will not be moved. All furniture and furnishings will be restored to their proper locations
after cleaning has been completed. Cleaning frequencies, cleaning requirements, are
specified in the schedule and requirements section.
2. FACILITY MANAGER: The person designated by the City of Corpus Christi to
administer this contract is the City Facility Manager or in her absence the Building
Maintenance Supervisor. The City Facility Manager will be the single point of contact
for the Contractor for all contractual matters, differences of opinion, disputes, complaints
and contract interpretation. Contractor shall respond, in writing, to all written inquiries
by the City within fifteen days of inquiry receipt. The Facility Manager will approve all
phases of performance and operations under this contract including deductions for non-
performance and authorizations for payment.
3, WORK SITES AND CONDITIONS.
City Hall building,...Co.rpus Christi. Texas. The building consists of a basement, ground
floor, five upper level floors with a mezzanine level for elevator operating equipment,
and two (2) stair wells. Net floor area in the building is approximately 130,000 square
feet which consists primarily of commercial office spaces. The basement contains
storage, training room, print shop, mail room, loading dock, mechanical room, computer
center and various office spaces. The first floor contains the main atrium, four (4)
prominent entrances, the office of the Mayor and City Secretary, City Council Chambers
with meeting rooms, Utilities Business Offices and Collections, Central Tellers and Cash
Management, Senior Con-ununity Services, E-Government, and Human Relations.
Second Floor through fifth floor contains offices, meeting rooms, storage, and reception
areas. Sixth floor contains meeting rooms, wellness clinic, and dining room, office
spaces. Each floor has a male and female restroom. The City Hall building is served by
three (3) passenger elevators, one (1) freight elevator; and two (2) escalators. The
escalators only serve the first and second floor levels.
Frost Building, Corpus Christi, Texas. The building consists of a ground floor and four
upper level floors. Net floor area in the building is an approximately 41,289 square feet
which consists primarily of commercial office spaces. The first floor contains the main
lobby, with (1) prominent entrance, Development Services, and cashiering services.
Second floor through third floor contains offices, kitchen area, meeting rooms, storage,
and reception areas of the Fire Department,
SPECIFICATION NO. 1088
Page 4 of 20
Fourth floor contains the EOC, meeting rooms, office spaces, storage, and media area.
Each floor has a male and female restroom. The Frost building is served by one (1)
elevator.
Facility Maintenance Building, Corpus Christi,Texas. The building consists of a
ground floor. Net floor area in the building is an approximately 800 square feet which
consists primarily of offices aces. The ground floor contains the main reception area,
with(1) prominent entrance, 3 offices, an administrative area with 7 workstations,
kitchen area, storage closet, and female restroom, the men's restroom is located in the
shop area and is included in the space required to be cleaned.
4. INVOICING INSTRUCTIONS: Contractor's invoices `11 be submitted in duplicate to
the Facility Manager within five working days following the end of each on period in
which services are performed. Invoices submitted prior to the end of the period will not
be processed for payment until the period has been completed. The original of each
invoice will have attached a summary of work perfon-ned and charges. On verification of
work actually performed and receipt of Contractor submittal, the Facility Manager will
process invoices for payment.
5. CONTRACTOR FURNISHED SUPPLIES AND EQUIPM NT-
a. SUPPLIES: The Contractor will provide all cleaning materials and supplies,
necessary for the performance of this contract® Materials and supplies provided
will be of acceptable industry grade and quality and subject to approval by the
Facility Manager. Custodial supplies that the Contractor will provide include
but are not necessarily limited to the following:
• Trash Can Liners (Large & Small)
• Liquid soaps where required
• Wax lined sanitary napkin bags
• Consumable cleaning supplies to include waxes, cleansers, shampoos,
trash liners, etc.
b. EQUIPMENT: Contractor is required to furnish all equipment necessary for
performance of the contract. Such equipment and use of equipment will be
subject to inspection and approval of the Facility Manager prior and during the
life of the contract.
SPECIFICATION NO. 1088
Page 5 of 20
6. CITY FURNISHED RESOURCES: The City will provide secured custodial storage
space for the Contractor's equipment and supplies.
7. UNIFORMS & IDENTIFICATION: The Contractor shall furnish uniforms (minimum
of shirt o r s mock) for all custodial employees. Contractor shall also provide
identification badges with photograph for each employee. Uniforms & ID badges shall
be prominently displayed by Contractor's personnel at all times.
8. EMPLOYE4 E LISTINGS: Contractor will provide the Facility Manager with a listing of
current employees authorized to work at each location; listings will be updated and
resubmitted as changes occur.
9. ADEQUATE SUPERVISION: Contractor shall ensure that adequate supervision is
C4on-site" as necessary for safe, effective & efficient management of cleaning operations.
Contractor shall organize cleaning schedules to minimize work areas requiring lighting &
electrical services; place a high priority on energy conservation; and coordinate with City
staff to ensure economical operation of building equipment, systems and machinery.
10. SUPERVISORY KNOWLEDGE: Supervisors must have a sound working knowledge
o cleaning tasks, equipment, materials and building systems so as to properly train and
direct cleaners in individual assignments, and maintenance & control of an effective
inspection & follow-up program.
11. REPORTING RFQU REMENTS: Contractor will immediately report situations
discovered that require maintenance and/or repairs by City staff to the City's Facility
Maintenance Division (826-1980) and Security Guard assigned to the building.
12. WORK SCHEDULING: Any Contractor work will be done at the convenience of the
City and not conflict with normal City operations. The City reserves the right to revise
the Contractor's work schedule in the event of conflicts. In the event work schedule
revisions are necessary, the Facility Manager will advise the Contractor and request the
change.
SPECIFICATION NO. 1088
Page 6 of 20
13. CONTRACTOR INTERFACE RESPONSIBILITIES:
a. At least one week (seven days) prior to contract effective date, the Contractor &
supervisors will meet with City Facility Management staff to discuss facility
operations & contractual requirements. The City incurs no added costs associated
with this meeting.
b. Contractor shall name an individual employee responsible for all contractual
matters, differences of opinion, disputes and complaints. If the complaint pertains
to the servicing of one of the facilities, this person will appear in person on the
day of the complaint to inspect the problem area with City staff and make
corrections required. Corrections will be done during normal business hours at no
additional cost to the City. Lastly, the City reserves the right to approve the
appointment of this individual.
C. The City's designated individual for contractual matters, differences of opinion,
disputes complaints and contract interpretation shall be the City's Facilities
Manager, or in her absence the Building Maintenance Supervisor.
d. Contractor shall respond, in writing, to all written inquires by the City within
fifteen days of inquiry receipt.
14. CONTRACTOR QUAL TY CONTROL: Contractor will establish and maintain a
complete Quality Control Program that is acceptable to the Contract Administrator to
assure the requirements of the contract are provided as specified.
SPECIFICATION NO. 1088
Page 7 of 20
SCHEDULES & REQUIREMENTS
.I Minimum Reouirements. All Areas: areas covered under minimum reQuirements
include the following:
(1}Public Areas;
(2)Restrooms;
(3} Ice Areas
Minimum services performed by Contractor personnel include, but are not limited to,
services outlined below. Unless otherwise approved by the City's Facility Manager, the
following services will be performed on an evening/nighttime basis.
A.I.O. NIGHTLY SERVICES....JPUB LIC AREAS - Contractor shall perform the following
nightly:
A.I.I.Waste ReceDtacles:
a. Empty and wipe clean outdoor ash trays & waste paper receptacles of
trash & debris; replace liners & sand when required. Liners are to be used in
all waste receptacles and are Contractor furnished.
b. Empty recycling bins nightly and place materials in designated containers,
c. Contractor will replace liners when containers have trash; liners are wet or
contain a foreign substance.
® Contractor is required to place an extra dry liner in each receptacle
bottom.
e® to receptacles will be washed & disinfected periodically as required.
,x.1.2. Glasas.�Cle �' clean doors; interior and exterior door glass, inside & outside surfaces
and window sills.
,x.1.3. Drinking Fountains: wash& disinfect, followed by dry shine to prevent spotting; polish
bright metal surfaces as required.
x..1.4.Break Rooms:
a. Clean sinks nightly.
® Wipe down counter tops.
c® Wipe down tables.
® Vacuum & spot clean carpets.
e. Sweep & spot mop hard surface floors.
L Empty trash containers, replace liners; extra liner in container bottom.
SPECIFICATION NO. 1088
Page 8 of 20
A.1.5. Outside Se
a. Sweep outside entrance ways.
b. Empty cigarette receptacles.
c. Pick up & remove debris around building and in parking lots.
In addition to nightly services above, following services are required at
intervals shown:
A.2.0. THREE TIMES-WEEKLY SERVCS_jEUBLjC--AREASS Contractor will perform
following services three (3) times per week; on Monday, Wednesday & Friday unless
stated otherwise.
A,.2.1. Floors:
a. Vacuum all carpets including meeting rooms & elevators.
b. Dust mop all the floors. (halls, entrances, lobbies, elevators, etc.)
c. Scrape gum from floors as required.
® Spot mop all the floors to remove spills & foreign matter.
e. Spray buff the floors.
f. Spot clean carpets as required.
® Vacuum floor mats at all entrances.
A.3.0. WEEKLY SERVICES (PiJ BLIC AREAS orm following services
Contractor shall perf
at least one time per week:
.4.3.1. Dusting & CleqnLn&.
® Dust all furnishings in public areas & conference rooms (tables,
chairs, fixtures, pictures, decorations, etc.) and all other horizontal &
vertical surfaces except as noted herein.
® Dust window sills, frames& blinds.
c. Vacuum cloth furniture cushions.
d. Clean & disinfect all telephone handsets.
e. Wash door handles & metal framing around entrance door glass.
A.3.2. Elevators®
a® Dust all elevator walls & doors with treated cloths.
® Dust, wipe & dry shine metal railings & side wells.
A03.3. Delive[y Area/Loading Dock:
a. Sweep all finished surfaces.
® Pick up& remove trash from around area.
A.3.4. Drinking Fountains: Polish all bright metal surfaces.
SPECIFICATION NO. 1088
Page 9 of 20
A.3.5. Glass Cleaninpu
a® Clean all partition glass as well as pictures, bookcases, etc. in common
areas and lobbies.
A.3.6. Walls:
a® Spot wash painted walls in all hallways around light switches, drinking
fountains, coffee makers, and other heavy traffic areas.
b. Dust all pictures/ es.
A.3.7. Stairwells: sweep clean all interior stairwells; spot mop all spills & stains.
A.4.0. MONTHLY SERVICES fPUBLIC AREAS): contractor shall perform the following
services nionlhly;
AA.L Carpets: Carpets in public areas are to be cleaned with bonnet method monthly, excepting
months specifying shampoo/extraction method specified in provision A.5.0. Schedule will be
developed by Contractor and approved by the Facility Manager.
A.4.2. Stairwells: Wet mop all interior stairwells.
A.403. Walls: dust all fire equipment & exit lights.
A.4.4. Delivery Area/Loading Dock: wet mop all finished interior surfaces; sweep walls up to
ceilings to remove spider webs, dirt, etc.
A.4.5. Elevators:
a. Clean carpets by extraction method; the by stripping& refinishing.
b. Vacuum, clean & polish door tracks on cars & floors.
A.4.6. Stainless Steel Surfaces: Equipment with stainless steel or polished aluminum surfaces
(elevator panels, refrigerators, waste receptacles, towel dispensers, etc.) shall be cleaned, wiped
& polished; care must b e t aken to ensure wall paint, carpet or adjacent surfaces are not damaged.
SPECIFICATION NO. 1088
Page 10 of 20
A.5.0. QUARTERLY SERVICES (PUBLIC AREAS)- contractor shall perform the
following services quarterly;
A05.1. etsm all carpets in public areas must be cleaned by extraction method one time
per year (see definitions section) after cleaning with bonnet method at year end;
Contractor will develop schedules for floor & carpet services and submit to the Facility
Manager for approval.
A.6.0. ANNUAL SER VICES..fPUB LIB..AREAS): contractor shall perform the following
services annually;
.team Stairwells: scrub all hard surfaced landings; refinish with two coats of floor finish
if tile or sealed concrete surface®
A.7.0.RESTROOMS — MINIMUM REQ11LEEMENTS.: "restrooms shall mean all public
restrooms (unisex, handicapped, men's, and women's), locker rooms and private toilets
located within offices.
A.S.O. NIGHTLY SERVICES CRESj&0OMSj- Contractor shall perform the following
services nightly;
A.8.1. Floors: Sweep, then mop all restroom floors with clean disinfectant detergent.
A.8.2. to Receptacles: empty all waste receptacles & replace plastic liners.
A.8.3. Glass Cleaning: Clean & polish all mirrors with glass cleaner.
A.8.4. Water Closets & Urinals:
(a) Wash all toilets, seats, urinals inside & out with disinfectant
detergents; leaving seats in the raised position when finished.
(b) Contractor shall not use any acid based bowl cleaners.
A.8.5. Walls:
(a) Wash stall dividers& walls with disinfectant detergents.
(b) Clean all door interiors.
(c) Clean bright metal hardware, rinse & dry shine to prevent spotting
including door locks.
SPECIFICATION NO. 1088
Page 11 of 20
A.8.6.0 Wash Basins:
(a) Clean wash basins, wipe free of all water marks; Contractor shall
not use abrasive scouring powders.
M Clean, rinse & dry shine all bright metal hardware.
.M.1 e Dispensers: refill or restock towel, tissue, soap dispensers & hand sanitizer.
A.8.6.2 Hand Drvers: Disinfect/damp wipe hand dryers and surrounding walls.
x4.9® m WEEKLY SERVICES IREaIROOMS). the Contractor shall perform the following
services weekly;
x4.9.1. late....Recep!qcles. damp wipe all waste receptacles inside & out with disinfectant
solution.
A.9.2. Air& Door Grills: dust and clean all air return, air supply grills.
A.9.3. Showers: Remove soap scum from floors, partitions, walls & doors; clean bright metal
hardware; disinfect all surfaces.
A.9.4. Locker Rooms: Damp mop all the floors; dust all horizontal surfaces (locker tops,
shelves, etc.).
A.M. Janitor Closets: Clean sinks; sweep & mop floors; remove trash.
A.9.6 Wash Basins: Remove water deposit buildup on basins and fixtures.
A.10.0. MONTHLY SERVICES-JZESTROOMS): the Contractor shall perform the following
services monthly;
A.10.1 Floors, mechanically scrub restroom floors; clean baseboards to eliminate residue and
build-up.
A.10.2. Shower Stalls-,hand scrub walls& floors; spray with disinfectant.
A.10.3. JanitorClosets
wet mop floors; apply sealer wax if tiled.
SPECIFICATION NO. 1088
Page 12 of 20
X4.11.0 OFFICE...AREAS....fMINIMUM RE-QUIREMENT$I: "Office Areas" means all
spaces used for work off public corridor areas; these include open & private offices,
libraries, conference rooms, classrooms & office storage areas.
X4.11.1. I T'L, ERVIgB5 LOFFICE AREAS); Contractor shall perform the
following nightly.
;4.11.1.1 Dustima & Desk ToD Cleaning: (NOTE: if office is locked & keys not provided
to Contractor, then that particular office is not to be cleaned.)
(a) Dust desk tops in office areas NOTE.- stacks of paper & desktop
equipme onl nt are not to be moved, y cleared areas of desktops are to be
dusted.
(b) Dust horizontal & vertical surfaces of all furniture.
(c) Dust all high& to office partitions & cubicle separators.
(d) Dust bottoms & back braces of chairs.
X4.11.1.2. Doors & Frames: Dust & spot clean doors, frames & surrounding wall areas;
special attention to areas with visible hand and/or footprints.
A.12.1. THREE TIME-WEEKLY SERVICES IC ICE AREAS): Contractor shall
perform the following services three (3) times each week; to be performed on Monday,
Wednesday & Friday if not stated otherwise.
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.x.12.1.2. Floors:
(a) Sweep & spot clean hard surface floors.
(b) Vacuum & spot clean all carpeted areas including break rooms &
copier areas.
(c) Replace chairs into desk knee wells & under tables.
(d) Damp mop & spray buff hard surface floors.
A.13.0 MONTHLY SER VICES--(OFFICE AREASI contractor shall perform the
following services monthly,,
A.13.1 Dustinag & Cleani
jLS� in
(a) Vacuum & damp wipe clean all air vents.
(b) Dust window blinds & frames.
SPECIFICATION NO. 1088
Page 13 of 20
A.14.0. QUARTERLY SERVICES OFFICE AREAa. The Contractor shall perform
the following services quarterly;
A.14.1. Cg wets
A.1 .A. Extraction Method: All carpets in office areas are to be cleaned by extraction
method four times per year (see Definitions for details). This cleaning is to follow the
four quarterly shampoo cleanings each year.
A.14. . Schedule: Schedules for performance of floor & carpet cleaning services shall
be developed by the Contractor and submitted to the City's Facilities Manager for
approval.
A.15.0 SEMI-ANNUAL SERVICES (OFFICE ABEASS: Contractor will perform the
following service semi-annually (twice per year);
A.15.1. Floors: Scrub all hard surface flooring and refinish as required.
A.1 . . CaTets
A.15.A. Sham000 Method: All carpets in office areas will be cleaned by shampoo
method four times per year with the exception of the month in which the extraction
method is performed as specified below (see Definitions for details).
SPECIFICATION NO. 1088
Page 14 of 20
DEFINITIONS
B.I. Definitions: The following terms, definitions, and procedures apply to all
sections of this document; and are to be used by the City in monitoring the
quality and quantity of Contractor deliverables throughout the contractual
period(s).
B.1.1. Bright Metal Polishing: May be done by damp wiping and buffing with a dry
cloth provided a polished appearance is obtained. If a polished appearance
cannot be produced, however, an appropriate metal polish must be used.
B.
1.2. Carvet Cleaninp-, Shamvoo (Wet or Dry Methods): Contractor shall safely,
thoroughly clean carpets using commercially rated vacuum or cleaning
machines capable of removing all foreign matter. Carpets must be vacuumed
(total surface area) before & after shampooing; in addition all stains shall be
pre-spot treated prior to shampoo application.
13
1.3. Camet--Cleaning: Extraction; Carpets shall be cleaned thoroughly with a
commercial vacuum machine capable of removing all embedded foreign
matter. Cleaning process must not cause carpet shrinkage nor affect
appearance & durability. Cleaning process must remove all traces of dirt,
grime & soil, leaving carpets free from residual & foreign matter. Contractor
is fully responsible for repair or correction of carpet damage caused by
Contractor cleaning methods or workmanship. Carpet under all furniture is to
be cleaned as well as exposed carpet, with Contractor responsible for
furniture moves & relocation. Carpets will be brushed to restore flattened pile
as necessary asp of the cleaning process.
B.1.4. Camet_Cleanina: Bonnet Method: Consists of shampooing using a cotton
bonnet soaked in shampoo solution, wrung out to a moist condition, and
applied using a buffer or designated floor machine run in all directions.
Carpet is slightly damp and should dry within one hour of
application/extraction.
B.1.5. Contractor: An independent entity or corporation; is not an agent o r e mployee
of the City of Corpus Christi.
B.1.6. Damp Wiping: Using a clean damp cloth or sponge containing an appropriate
cleaning agent to remove all dirt, spots, streaks & smudges from walls, glass,
furniture or other surfaces, then drying to provide a polished appearance.
end wiping in toilet areas a multi-purpose (disinfectant/deodorizer)
cleaner must be used.
SPECIFICATION NO. 1088
Page 15 of 20
B.I.7. Dgitin Dust must be removed from areas treated, not simply moved from area
to area, using dust cloths, vacuum tools, etc. as appropriate. When high dusting,
dust shall not fall onto furniture & equipment below. Following conditions must
exist after completion of dusting tasks:
a® No dust streaks on surfaces
b. Comers, crevices, moldings & ledges free of dust
C. No oils, spots ors udges on surfaces caused by dusting tools
B.1.8. Elevator Floor Cle4aLn& resilient the surfaces shall be cleaned & waxed to
provide a clean & polished appearance at all times.
B.1.9.Hard Surfaced Floors: defined as tile, wood, composition or concrete floors.
B.
1.1 .Loadin ocksm are designated for shipping & receiving incoming and outgoing
materials& supplies used in facility operations.
B.I.H.Locker Rooms: Employee locker/dressing rooms, including areas adjacent to
restrooms.
13.1.12.Moving of FumituLL&_Egui ment: For operations where furniture/equipment
must be moved, no chairs, to baskets, or similar items may be stacked on desks, tables
or window sills; upon work completion all furniture, equipment & accessories must be
returned to their original position(s).
B.
1.13. fitly e ices: Performed five nights per week between the hours of 5:00 PM
and 1:00 AM, Monday through Friday, legal holidays accepted. Requirements listed in
Section A. of this specification.
1.14. eels Services: Performed each week, Monday through Friday, as per Section
A. of this specification, except for legal holidays. If service scheduled for a workday falls
on a holiday or Contractor is unable to perform due to inclement weather, natural
disasters, power outages or similar conditions, service shall be rescheduled by the
Contractor for the same or subsequent week and approved by the Facilities Manager.
Schedules for performing weekly services will be developed by the Contractor &
approved by the Facilities Manager. Weekly services shall be completed during same
times as Nightly Services above.
SPECIFICATION NO. 1088
Page 16 of 20
B.
1.15. Monthlv Services: Performed each month, Monday through Friday, as per
Section A. of this specification, except for legal holidays. If service
scheduled for a workday falls on a holiday or Contractor is unable to perform
due to inclement weather, natural disasters, power outages or similar
conditions, service shall be rescheduled by the Contractor within the same
month and approved by the Facilities Manager. Schedules for performing
monthly services will be developed by the Contractor & approved by the
Facilities Manager. Monthly services shall be completed during same times
as Nightly Services above.
B.
1.16. Quarterly Services: Performed each calendar quarter, Monday through Friday,
as per Section A. of this specification, except for legal holidays. If service
scheduled for a workday falls on a holiday or Contractor is unable to perform
due to inclement weather, natural disasters, power outages or similar
conditions, service shall be rescheduled by the Contractor within the same
quarter and approved by the Facilities Manager. Schedules for performing
services will be developed by the Contractor& approved by the Facilities
Manager. Quarterly services shall be completed during same times as Nightly
Services above.
B.1.17. Semi-Annual Services: Performed twice each contract year, Monday through
Friday, as per Section A. of this specification, except for legal holidays. If
service scheduled for a workday falls on a holiday or Contractor is unable to
perform due to inclement weather, natural disasters, power outages or similar
conditions, service shall be rescheduled by the Contractor within seven work-
days of originally scheduled date and approved by the Facilities Manager.
Schedules for performing semi-annual services will be developed by the
Contractor & approved by the Facilities Manager. Semi-annual services shall be
completed during same times as Nightly Services above.
B.L 18.Annual Services: Performed annually in the last month of the contract year,
Monday through Friday, as per Section A. of this specification, except for legal
holidays. If service scheduled for a workday falls on a holiday or Contractor is
unable to perform due to inclement weather, natural disasters, power outages or
similar conditions, annual service shall be rescheduled by the Contractor within
seven days of original date and approved by the Facilities Manager. Schedules for
performing annual services will be developed by the Contractor & approved by
the Facilities Manager. Annual services shall be completed during same times as
Nightly Services above.
SPECIFICATION NO. 1088
Page 17 of 20
B.
1.19. Office Areas: defined as enclosed spaces used as work areas off of public areas,
including open offices, private offices & suites, libraries, conference rooms,
class rooms& office storage areas. Services shall conform to minimums stated
in Section A. of this specification.
B.
I. J. Porcelain Ware and/or Stainless Steel Cleanipp.,1 Porcelain or stainless steel
fixtures(drinking fountains, wash basins, urinals, toilets, etc.) shall be clean &
bright without dust, spots, stains, rust, encrustation or moisture; walls & floors
adjacent to fixtures must be free of spots, drips, watermarks & chemical stains.
I. I. P_u-blic-Areas: defined as all entrances, lobbies, stairwells, elevators, hallways &
exterior building areas. Services shall be in accord with Section A. of this
Specification.
B.1.22. Restrooms: defined as all public restrooms (men & women), locker rooms &
private office toilets. Services shall be in accord with Section A. of this
Specification.
B.1.23. Car-net Vacua mina: carpets shall be clean & free of dust-balls, dirt & debris after
each vacuuming; spot cleaned nightly to remove spills or spots.
B.1.24. Scrubbing: means removal of foreign material from floor using water/detergent
solution resulting in removal of dirt, heel marks, oil film & residual cleaning
solutions; floors shall be scrubbed with cleaner & recoated with 2 to 4 coats of
floor finish. "Hand Scrub in " means removal of all dirt, film, and residue from
a surface using cleaning solutions as required.
B.1.25. Snot Cleanina: removal of smudges, marks and/or spots from designated
surfaces without causing unsightly discoloration.
13.1.26. Spot Mopping: removing spillages, marks, spots or stains from designated areas.
B.1.27. Spot usting:,removing dust and/or smudges from designated areas.
SPECIFICATION NO. 1088
Page 18 of 20
B.1.28. Strinning: complete removal of old wax including areas under furniture and
around edges of baseboards & filing cabinets; when completed, floor must
have a slightly dull but overall even appearance. Wax and/or mop water
accumulations and splash marks must be removed from all furniture,
equipment, doors, baseboards and filing cabinets; care must be taken to
prevent damage to all painted surfaces. Contractor will move for stripping
and/or waxing; replacing all furniture in its original location when complete.
After stripping is complete, Contractor will refinish surface with 3 coats of
sealer/preservative, followed by 3 to 4 coats of wax finish.
B.1.29. SweeDinp- & Dust Mormina eratios® all floors will be clean & free of dust
streaks after operations; no dirt shall be left in comers, behind radiators,
under furniture, behind doors or on stair landings & treads; no dirt will
remain where sweepings were picked up. Dust mops are to be properly
cleaned prior to use to aid in removal of dust/dirt; mop treatments that leave
an oily film on floors are prohibited due to safety concerns. After dust
mopping all floors are to be free of litter, debris and grit.
B.1.30. Trash Removal: when removing trash from public areas, offices, cubicles,
meeting rooms and restrooms, Contractor must use a lined container on
wheels with a liner fit to the bottom & a 6" lap around the top. Liner must be
replaced whenever food, drink or human waste has been processect/carried.
B.1.3 L Waxing: refers to systematic procedure to ensure optimum floor
maintenance; floor care products (strippers, finishers, sealers, cleaners, waxes
and maintenance products) must be chemically compatible and matched to
ensure durability, wear, scrub ability and appearance of floor surfaces. Wax
& sealers shall be applied in thin, even coats and allowed to completely dry
between coats; number of coats as required by type and condition of floors.
B.1.32. Wet Morming & Scrubbing: all floors must be properly prepared; swept to
remove all visible dirt & debris; upon completion of mopping & scrubbing
floor shall be clean and free of dirt, water streaks, mop marks, strings, etc.;
surfaces shall be dry, comers & cracks clean; may be performed either by
machine or by hand with a brush.
13.1.33. Window Cleaning Service. refers to glass are to be cleaned other than areas
designated by specifications as "glass cleaning" (door glass, shelves,
partitions, pictures, bookcases/shelves). Contractor is to use Tri-
Sodium/Water solution as cleaning agent, applied by sponge & removed with
squeegee to prevent streaks& smears on windows. All tape & other gummed
articles will be removed from window surfaces by razor blade or similar
instrument prior to cleaning; drop cloths will be used to prevent watermarks
SPECIFICATION NO. 1088
Page 19 of 20
where necessary. Are to be cleaned — all inside & outside windows of the
building under this specification.
B.1034. or Order: written document issued by the City requesting the Contractor
either increase or decrease work performed under Contract; amounts to be
added/reduced will be based on negotiation of applicable work rates between
the Contractor and City Facility Manager as approved by the Director of
General Services.
SPECIFICATION NO. 1088
Page 20 of 20
APPENDIX A
CITY RECOGNIZED HOLIDAYS
I o The first day of January (New Year's Day).
2. The last Monday of May (Memorial Day).
3. The fourth day of July (Independence Day).
4. The first Monday of September(Labor Day).
5. The fourth Thursday of November(Thanksgiving Day).
6. The twenty-fifth day of December(Christmas Day).
7. One holiday to be determined by the City.
When a holiday listed above falls on a Sunday, the following business day shall be
considered a holiday. When any holiday listed above falls on a Saturday, the preceding
Friday shall be considered a holiday. In addition to the above, any day may be
designated a holiday by proclamation of the Mayor, upon approval of the City Council.
INSURANCE REQUIREMENTS
L SUCCESSFUL BIDDER'S LIABILITY INSURANCE
A. Successful Bidder shall not commence work under this agreement until all insurance required
herein has been obtained and approved by the City's Risk Manager or designee (Risk Manager).
Successful Bidder must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been so obtained.
B. The Successful Bidder shall furnish to the Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverage by insurance company(s) acceptable to the
Risk Manager, The City must ben ed as an additional insured for the General Liability policies,
and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30 day written notice of non-renewal,material change, Bodily Injury and Property Damage
cancellation or termination required on all certificates Per occurrence/aggregate
and policies
Commercial General Liability including: $1,000,000 COMBINED SINGLE LIMIT
I. Commercial Form
2. Premises®Operations
Products/Completed Operations Hazard
4. Contractual Liability
5. Broad Form Property Damage
6. Independent Contractors
7. Personal Injury
AUTOMOBILE LIABILITY--OWNED,NON-OWNED $500,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKER!
WORKERS'COMPENSATION COMPENSATION ACT AND SECTION 11 OF THIS
EXHIBIT
EMPLOYERS' LIABILITY $500,000
BLANKET com MERCIAL BOND $25,000 per employee
(For the City's protection against vendor employee
dishonesty)
C. In the event of accidents of any kind, Successful Bidder shall furnish the Risk Manager
with copies of all reports of such accidents within ten (I 0) days of the accident.
2009 Custodial Smite for Frost building bid ins req,
7-17609 ep Risk PAR gmt,
ADDITIONAL REQUIREMENTS
A. Successful Bidder must obtain workers' compensation coverage through a licensed
insurance company in accordance with Texas law. The contract for coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance. The
coverage provided must be in amounts sufficient to assure that all workers' compensation
obligations incurred will be promptly met. If workers' compensation coverage is not written
in accordance with Texas law, "All Other States" endorsement must be indicated on the
certificate of insurance.
B. Successful Bidder's financial integrity is of interest to the City; therefore, subject to
Successful Bidders right to maintain reasonable deductibles in such amounts as are approved
by the City, Successful Bidder shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Successful Bidder's sole expense,
insurance coverage written on an occurrence basis, by companies authorized and admitted to
do business in the State of Texas and with an A.M. Best's rating of no less than A- (VII).
C. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy
terms, conditions, limitations or exclusions (except where policy provisions are established
by law or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Successful Bidder shall be required to comply with any such requests and shall
submit a copy of the replacement certificate of insurance to City at the address provided
below within 10 days of the requested change. Successful Bidder shall pay any costs
incurred resulting from said changes. All notices under this Article shall be given to City at
the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
(361) 826-4555- Fax #
D. Successful Bidder agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• Name the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations and activities of, or on behalf
of, the named insured performed under contract with the City, with the exception of the
workers' compensation and professional liability policies;
• Provide for an endorsement that the "other insurance" clause shall not apply to the City of
Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
Provide thirty (30) calendar days advance written notice directly to City of any suspension,
cancellation, non-renewal or material change in coverage, and not less than ten (10) calendar
days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Bidder shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Successful Bidder's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and to
maintain the required insurance shall constitute a material breach of this contract.
F. In addition to any other remedies the City may have upon Successful Bidder's failure to
provide and maintain any insurance or policy endorsements to the extent and within the time
herein required, the City shall have the right to order Successful Bidder to stop or
hereunder, and/or withhold any payment(s) which become due to Successful Bidder
hereunder until Successful Bidder demonstrates compliance with the requirements hereof
G. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Bidder may be held responsible for payments ofd a es to persons or propsrty
resulting from Successful Bidder's or its subcontractor's performance of the work covered
under this agreement.
' H. It is agreed that Successful Bidder's insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of Corpus
Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
2009 Custodial Service for Frost building bid ins req
7-17-09 ep Risk Mgmt
Attachment I
SERVICE AGREEMENT
Contractor
Supply Agreement No..SA
THIS Custodial SgUjggA e
yjgg= (this "Agreement") is entered into by and between
(the "Contractor") and the City of Corpus Christi, a Texas home-rule
municipal corporation (the "City") by and through its duly authorized City Manager or
designee ("City Manager"), effective for all purposes upon execution by the City Manager.
WHEREAS Contractor has proposed to provide Custodial Service for City Hall, Frost
Building and Facility Maintenance in response to Bid Invitation No. BI-0135-13 in
accordance with Specification No. 1088, dated Revised 02/14/13 which is incorporated and
attached as Exhibit A;
WHEREAS the City has determined Contractor to be the lowest responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as follows:
1. Services. Contractor will perform the Custodial Service for City Hall, Frost
Buildings and Facility Maintenance in accordance with Specifi cation No. 1088.
2, Term. This Agreement is for twelve (12) months commencing on the date signed
by the last signatory hereto and continuing for twelve months thereafter. The to includes an
option to extend for up to two additional twelve-month periods subject to the approval of the
Contractor and the City Manager or his designee ("City Manager").
3. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of perforTnance and operations under this Agreement
including deductions for non-performance and authorizations for payment. All of Contractor's
notices or communications regarding this Agreement must be directed to the Contract
Administrator, who is Building Maintenance Superintendent.
4. Independent Contractor. Contractor will perform the services hereunder as an
independent contractor and will furnish such services in its own manner and method, and under
no circumstances or conditions may any agent, servant, ore loyee of Contractor be considered
as an employee of the City.
5. Insurance. Before activities can begin under this Agreement, Contractor's
insurance company(ies) must deliver a Certificate of Insurance, as proof of the required
insurance coverages to the Contract Administrator. Additionally, the Certificate must state that
the Contract Administrator will be given at least thirty (30) days' notice, by certified mail, of
cancellation, material change in the coverages or intent not to renew any of the policies. The
City must b e n amed as an Additional Insured. The City Attorney must be given copies of all
insurance policies within 15 days of the City Manager's written request.
6® Assignment. No assignment of this Agreement or any right or interest therein by
Contractor is effective unless the City first gives its written consent to such assignment. The
performance of this Agreement by Contractor is of the essence of this Agreement and the City's
right to withhold consent to such assignment is within the sole discretion of the City on any
ground whatsoever.
7. Fiscal ear® All parties recognize that the continuation of any contract after the
close of any fiscal year of the City, which fiscal year ends on July 31 of each year, is subject to
appropriations and budget approval providing for covering such contract its as an expenditure
in said budget. The City does not represent that said budget its will be actually adopted, that
determination is within the sole discretion of the City Council at the time of adoption of each
budget.
8. Waiver. No waiver of any breach of any to or condition of this Agreement, or
Specification No. 1088, or Contractor's bid offer to Bid Invitation No. ® 3 waives any
subsequent breach of the same.
98 Compliance with laws. This Agreement is subject to all Federal laws and laws of
the State of Texas. All duties of the parties will be performed in the City of Corpus Christi,
Texas. The applicable law for any legal disputes arising out of this Agreement is the law of
Texas and such form and venue for such disputes is the appropriate district, county, or justice
court in and for Nueces County, Texas.
10. Subcontractors. Contractor may use subcontractors in connection with the work
performed under this Agreement. When using subcontractors, however, Contractor must obtain
prior written approval from the Building Maintenance Superintendent, Contract Administrator.
In using subcontractors, Contractor is responsible for all their acts and omissions to the same
extent as if the subcontractor and its employees were employees of Contractor. All requirements
set forth as part oft is Agreement are applicable to all subcontractors and their employees t o t he
same extent as if the Contractor and its employees had performed the services.
11. Amendments. This Agreement may be amended only by written Agreement duly
authorized by the parties hereto and signed by the parties.
12. Termination. The City Manager may terminate this Agreement for Contractor's
failure to perform the services specified in Bid Invitation No. I® 13513 or Specification No.
1088. Failure to keep all insurance policies in force for the entire to of this Agreement is
grounds for termination. The Contract Administrator must give Contractor 5 work days' written
notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured
within the cure period, the City Manager may terminate this Agreement immediately thereafter.
Alternatively, City may terminate this Agreement upon 20 days' written notice to
Contractor. However, City may terminate this Agreement on 24 hours' written notice to
Contractor for failure to pay or provide proof of payment aft es as set out herein.
13. Taxes. Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes, and all other related taxes according to Circular E Employer's Tax Guide,
publication 15, as it may be amended. Contractor must provide proof of payment of these taxes
within 30 days after payment is due. Failure to pay or provide proof of payment is grounds for
the City Manager to immediately terminate this Agreement.
14. Drug Policy. Contractor must adopt a Drug Free Workplace Policy.
15. Violence Policy. Contractor must adopt a Violence in the Workplace Policy.
16. Notice. Notice may be given by fax, hand delivery, or certified mail, postage
prepaid, and is received on the day faxed or hand delivered and on the third day after deposit if
sent certified mail. Notice shall be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Building Maintenance Superintendent
P.O. Box 9277
Corpus Christi, Texas 78469-9277
FAX No.: (361) 826-3395
IF TO CONTRACTOR:
Contractor Name:
Contact Person:
Address-
City, State, Zip:
Fax No.:
I7. Month-to-Month Extension. If the City has not completed the bidding
process and awarded a new supply agreement upon expiration of the original contract period or
any extension period, the Bidder shall continue to provide goods./se under this Agreement,
at the most current price under the terms of this supply agreement or extension, on a month-to-
month basis, not to exceed six months. This supply agreement automatically expires on the
effective date of a new contract.
18. Sever ability. Each provision of the Agreement shall be considered to be
severable and, if. for any reason, any such provision or any part thereof, is determined to be
invalid and contrary to any existing or future applicable law, such invalidity shall not impair the
operation of or affect those portions of this Agreement that are valid, but this Agreement shall be
construed and enforced in all respects as if the invalid or unenforceable provision or part thereof
had been omitted.
19, INDEMNIFICATION
CONTRACTOR AGREES TO INDEMNIFY, HOLD HARMLESS AND
DEFEND THE CITY OF CORPUS CHRISTI AND ITS OFFICERS,
EMPL 0 YEES AND A GENTS (INDEMNITEES) FROM AND A GAINST ANY
AND ALL LIABILITY, LOSS, CLAIMS, DEMANDS, SUITS AND CAUSES
OF ACTION OF ANY NATURE ON ACCOUNT OF DEATH, PERSONAL
INJURIES, PROPERTY LOSS OR DAMAGE OR ANY OTHER KIND OF
DAMAGE, INCLUDINGALL EXPENSES OFLITIGATION, COURT COSTS,
ATTORNEYS' FEES AND EXPERT WITNESS FEES WHICH ARISE OR
ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION WITH THIS
CONTRACT OR THE PERFORMANCE OF THIS CONTRACT,
REGARDLESS OF WHETHER THE INJURIES, DEATH OR DAMAGES
ARE CA USED OR ARE CLAIMED TO BE CA USED BY THE CONCURRENT
OR CONTRIBUTING NEGLIGENCE OF INDEMNITEES, BUT NOT BY
THE SOLE NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE
FAULT OF ANY OTHER PERSON OR GROUP. CONTRACTOR MUST, AT
ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS,
ATTEND TO THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND
ALL ACTIONS BASED THEREON WITH COUNSEL SATISFACTORY TO
INDEMNITEES AND PAY ALL CHARGES OF ATTORNEY AND ALL
OTHER COSTS AND EXPENSES OF ANY KIND ARISING FROM ANY OF
SAID LIABILITY, DAMAGE., LOSS, CLAIMS, DEMANDS OR ACTIONS.
THE INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER
THIS . SECTION SHALL SVRV7VE THE EXPIRATION OR SOONER
TERMINA TION OF THIS A GREEMENT.
SIGNED this—day of 20—.
Contractor:
Name:
Title:
CITY OF CORPUS CHRISTI
Date:
Michael Barrera
Assistant Director of Financial Services
Incorporated by Reference:
ExhibitA-1: Bid Invitation No. BI-0135-13 (Includes Specification No. 1088 Insurance
Requirements).
Exhibit B: Bidder's Bid
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
SUPPLY AGREEMENT STANDARD PROVISIONS
Contractor and the City of Corpus Christi ("City") agree as follows:
1. Term. The to of this Supply Agreement is twelve months, with the option to extend for up to
two (2) additional twelve-month periods, subject to the approval of the Contractor and the City
Manager or designee. If the City has not completed the bidding process and awarded a new
contract upon the expiration of the original contract period or any extension period, the Bidder
shall continue to provide goods/services under this Supply Agreement, at the most current price
under the terms of this Supply Agreement or extension, on a month-to-month basis, not to exceed
six months. This Supply Agreement automatically expires on the effective date of a new contract.
2. Descri tion ® Sale of Goods and Services. Contractor will transfer and deliver to the City, and
the City will pay for and accept the City's requirements, during the to of the Agreement for all
of the items described on the Bid Sheet(s). Quantities shown on the Bid Sheet(s) are estimates and
do not obligate the City to order or accept more than the City's actual requirements during the term
of this Supply Agreement, nor do the estimates limit the City to ordering less than its actual needs
during the to of this Supply Agreement, subject to availability of appropriated funds.
3. Purchase Order. The City will exercise its right to specify time, place and quantity to be
delivered in the following manner: Arty City department or division may send to Contractor a
purchase order signed by an authorized agent of the department or division. The purchase order
will refer to this Supply Agreement and will specify the item, quantity, delivery date, shipping
instructions and receiving address of the ordering department or division.
4. Default In One Installment to Constitute Total Breach. Each installment of this Supply
Agreement is dependent on every other installment, and a delivery of non-conforming goods or
services, or a default of any nature under one installment will impair the value of the entire Supply
Agreement and may constitute a total breach of the Supply Agreement.
5. Replacement of Merchandise. Any merchandise rejected by the City must be corrected or
replaced by suitable merchandise within two weeks, at no charge to the City, or a replacement will
be bought on the open market and any costs incurred, including additional costs over the bid price,
shall be paid by the Contractor within thirty days of receipt of the City's invoice.
6. Price Adjustment. All goods and services to be delivered pursuant to this Supply Agreement,
including any extensions thereof, will be purchased at the prices on the Contractor's Bid Sheet,
provided that, at renewal or extension of the Supply Agreement for an additional twelve-month
period(s), the prices for goods and services to be delivered during the ensuing twelve-month
period(s) may be increased or decreased to the extent of changes in the cost of materials to the
Contractor, as reflected in written documentation provided by the Contractor to the City.
Ciro° of
Corpus
Christi
SUPPLIER NUMBER
TO BE ASSIGNED B
PURCHASING DIVISION
CITY OF CORPUS CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 171124 as amended, requires all arsons or firms seeking to do business with the
City to provide the following information. very guestton must e answered. If the question is not applicable,
answer with "NA". See reverse side for Filing Requirements, Certifications and definitions.
COMPANY NAME:
P. 0. BOX: STREET ADDRESS:
CITY: STATE:< ZIP.
FIR IS: I. Corporation 2. Partnership 3. Sole Owner
. Association 5. Other 0
QUESTIONS DISCLOSURE
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an `ownership interest" constituting
3%or more of the ownership in the above named "firm."
Name Job Title and City Department(if known)
2. State the names of each "official" of the Ci of Corpus Christi having an "ownership interest" constituting 3�j'�:
or more of the ownership in the above name �'fi "
Marne Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named "firm."
Name Board, Commission or Committee
4. State the names of each employee or officer of a`consultant" for the City of Corpus Christi who worked on any
matter related to the subject of this contract and has an "ownership interest" constituting % or more of the
ownership in the above named"firm."
Name Consultant
FILING T'S
If a person who re nests o fficial action on a matter knows that the requested action will confer an economic benefit
on any City o tcia caremployee that is distinguishable from the effect that the action will have on members of the
public in general or a substantial segment thereof,you shall disclose that fact in a signed writin to the City o tcial,
employee or body that been requested to act in the matter, unless the interest of the City o tcial or ernplo ee in
the matter is apparent. The disclosures all also be made in a signed writing filed with the City Secretary. [ thics
Ordinance Section -349( )l
CERTIFICATION
I certify that all information rovided is true and correct as of the date of this statement, that I have not
knowing withheld disclosure ofany information requested; and that supplemental statements will be promptly
submitteyto the City of Corpus Christi,Texas as changes occur.
Certifying Person: Title:
(Type or Print)
Signature of Certifying Person: Date:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City Council of the
City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that
interest that is distinguishable from its effect on members of the public in general or a substantial segment
thereof.
c. "Employee," Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,
but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the
form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint
venture,receivership or trust, and entities which for purposes oft °ation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City
Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas.
fi "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm,
including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"
refers to holdings or control established through voting trusts, proxies, or special terms of venture or
partnership agreements."
g. "Consultant."Any person or fi rm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BUSINESS DESIGNATION FORM
ENSURE THIS FORM IS SUBMITTED WITH YOUR BID RESPONSE
PLEASE INDICATE WHETHER YOUR COMPANY IS ANY ONE OF THE FOLLOWING:
[I YES 0 NO
® CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB)
Select all that are appropriate:
ASIAN PACIFIC
BLACK
HISPANIC
NATIVE AMERICAN
WOMAN
Please visit the following websitv for information an becoming a Texas Certified HUB, 11wh
YES [:1 NO - LOCAL SMALL BUSINESS (LSB)
A ror-proflt entity employing less than 49 employees located within the City limj�ts of-Corpus Christi,1'exas
[:1 YESE]NO OTHER(PLEASE SPECIFY):
[I THIS COMPANY IS NOT A CERTIFIED HUB or LSB
THE INFORMATION REQUESTED IN THIS FORM IS FOR STATISTICAL REPORTING
PURPOSES ONLY AND WILL NOT INFLUENCE AWARD DECISIONS OR THE AMOUNT
OF MONIES EXPENDED WITH ANY GIVEN COMPANY.
BID INVITATION NO:
Firm Name: Telephone: P xt.
Address: Fax:
City. State: Zip: E-mail:
Date:
Signature of Person Authorized to Sign Form
Signer's Name: Title:
(Please print or type)