HomeMy WebLinkAboutC2013-245 - 7/30/2013 - Approved Attachment I
SERVICE AGREEMENT
Contractor
ABM Janitorial Services—South Central, Inc.
Supply Agreement No. SA
THIS Qustodial Se (this "Agreement") is entered into by and between ABM
Janitorial Services — South Central, Inc. (the "Contractor") and the City of Corpus Christi, a
Texas home-rule municipal corporation (the "City") by and through its dilly authorized City
Manager or designee ("City Manager"), effective for all purposes upon execution by the City
Manager.
WHEREAS Contractor has proposed to provide Custodial Service for Police Department
Main Building and Municipal Court, 321 John Sartain Street, in response to Bid Invitation
No. BI-0161-13 in accordance with Specification No. 1063, dated Revised 03/15/13 which is
incorporated and attached as Exhibit A;
WHEREAS the City has determined Contractor to be the lowest responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as follows:
1. Services. Contractor will perform the Custodial Service for Police Department Main
Building and Municipal Court,. 321 John Sartain Street in accordance with Specification No.
1063.
2. Term. This Agreement is for twelve (12) months commencing on the date signed
by the last signatory hereto and continuing for twelve months thereafter. The to includes an
option to extend for up to two additional twelve-month periods subject to the approval of the
Contractor and the City Manager or his designee ("City Manager").
3. Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this Agreement
including deductions for non-performance and authorizations for payment. All of Contractor's
notices or communications regarding this Agreement must be directed to the Contract
Administrator, who is Police Maintenance & Operations Superintendent.
4. Independent Contractor. Contractor will perform the services hereunder as an
independent contractor and will furnish such services in its own manner and method, and under
nn ,-irrnm--tnnces or conditions may any agent, servant, ore ployee of Contractor be considered
2013-245
7/30/13
M2013-117
ABM Janitorial Services INDEXED
5. Insurance. Before activities can begin under this Agreement, Contractor's insurance
company(ies) must deliver a Certificate of Insurance, as proof of the required insurance coverages t o t he
Contract Administrator. Additionally, the Certificate must state that the Contract Administrator will be
given at least thirty (30) days' notice, by certified mail, of cancellation, material change in the coverages
or intent not to renew any of the policies. The City must b e n amed as an Additional Insured. The City
Attorney must be given copies of all insurance policies within 15 days of the City Manager's written
request.
6. Assignment. No assignment of this Agreement or any right or interest therein by
Contractor is effective unless the City first gives its written consent to such assignment. The performance
of this Agreement by Contractor is of the essence of this Agreement and the City's right to withhold
consent to such assignirnent is within the sole discretion of the City on any ground whatsoever.
7. Fiscal Year. All parties recognize that the continuation of any contract after the close of
any fiscal year of the City, which fiscal year ends on July 31 of each year, is subject to appropriations and
budget approval providing for covering such contract its as an expenditure in said budget. The City
does not represent that said budget its will be actually adopted, that determination is within the sole
discretion of the City Council at the time of adoption of each budget.
8. Waiver. No waiver of any breach of any to or condition of this Agreement, or
Specification No. 1063, or Contractor's bid offer to Bid Invitation No. BI-0161-13 waives any
subsequent breach of the same.
9. Compliance with laws. This Agreement is subject to all Federal laws and laws of the State
of Texas. All duties of the parties will be performed in the City of Corpus Christi, Texas. The applicable
law for any legal disputes arising out of this Agreement is the law of Texas and such form and venue for
such disputes is the appropriate district, county, or justice court in and for Nueves County, Texas.
10. Subcontractors. Contractor may use subcontractors in connection with the work performed
under this Agreement. When using subcontractors, however, Contractor must obtain prior written
approval from the Building Maintenance Superintendent, Contract Administrator. In using
subcontractors, Contractor is responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of Contractor. All requirements set forth as part of this
Agreement are applicable to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the services.
11. Amendments. This Agreement may be amended only by written Agreement duly
authorized by the parties hereto and signed by the parties.
12. Termination. The City Manager may terminate this Agreement for Contractor's failure to
perform the services specified in Bid Invitation No. R_1-0161-13 or Specification No. 1063. Failure to
keep all insurance policies in force for the entire to of this Agreement is grounds for termination. The
Contract Administrator must give Contractor 5 work days' written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City Manager
may terminate this Agreement immediately thereafter.
Alternatively, City may terminate this Agreement upon 20 days' written notice to Contractor.
However, City may terminate this Agreement on 24 hours' written notice to Contractor for failure to pay
or provide proof of payment oft es as set out herein.
13. Taxes. Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes, and all other related taxes according to Circular E Employer's Tax Guide,
publication 15, as it may be amended. Contractor must provide proof of payment of these taxes within 30
days after payment is due. Failure to pay or provide proof of payment is grounds forte City Manager to
immediately terminate this Agreement.
14. Drug Policy. Contractor must adopt a Drug Free Workplace Policy.
15. Violence Policy. Contractor must adopt a Violence in the Workplace Policy.
16. Notice. Notice may be given by fax, hand delivery, or certified mail, postage prepaid, and
is received on the day faxed or hand delivered and on the it day after deposit if sent certified mail.
Notice shall be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Police Maintenance & Operations Superintendent
P.O. Box 9277
Corpus Christi,Texas 78469-9277
FAX No.: (361) 826-3395
IF TO CONTRACTOR:
Contractor Name: ABM Janitorial Services— out
Central, Inc.
Contact Person: Attn: Ron Peden
Address: 10521 Gulfdale
City, State,Zip: San Antonio TX 78216
Fax No.: 866-502-4809
I7. Month-to-Month Exte si . If the City has not completed the bidding process
d awarded a new supply agreement upon expiration of the original contract period or any extension
period, the Bidder shall continue to provide goods/services under this Agreement, at the most current
price under the terms of this supply agreement or extension, on a month-to-month basis, not to exceed six
months. This supply agreement automatically expires on the effective date of new contract.
18. Severability. Each provision of the Agreement shall be considered to be severable and, if,
for any reason, any such provision or any part thereof, is determined to be invalid and contrary to any
existing or future applicable law, such invalidity shall not impair the operation of or affect those portions
of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if
the invalid or unenforceable provision or part thereof had been omitted.
19. INDEMNIFICATION
CONTRACTOR SHALL TO INDEMNIFY HOLD HARMLESS AND DEFEND THE
LOSS,CITY OF CoRpUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS
(INDEMNITEES) FROM AND AGAINST ANY AND ALL LIABILITY,
INCLUDING CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION OF ANY NATURE ON
ACCOUNT OF DEA1H, PERSONAL INJURIES, PROPERTY LOSS OR DAMAGE
OR ANY OTHER KIND OF D"AGE,
CLAIMED LITIGATION, COURT COSTS, ATTORNEYS- FEESAND EXPERT WITNESS FEES
WHICH ARISE OR ARE IN CONNECTION
CONTRACT,WITH THIS CONTRACT OR THE PERFORMANCE OF THIS
REGARDLESS OF WHETHER THE INJURIES, DEATH OR DAMAGES ARE
NEGLIGENCE CAUSED OR ARE CLAIMED TO BE CAUSED BY THE CONCURRENT OR
CONTRIBUTING , BUT NOT BY THE SOLE
EXPENSE,NEGLIGENCE OF INDEMNITEES UNMIXED W[TH THE FAULT OF ANY
OTHER PERSON OR GROUP. CONTRACTOR MUST, AT ITS OWN
INVESTIGATE
SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED
THEREON WITH COUNSEL SA TISFA CTOR Y To INDEMNITEES AND PA Y ALL
CHARGES OF ATTORNEY AND L OTHER COSTS AND EXPENSES OF ANY
CLAIMS,KIND ARISING FROM ANY OF SAID LIABILITY DAMAGE, LOSS�
SURVIVE DEMANDS OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF
CONTRA CTOR UNDER THIS SECTION SHALL
SOONER TERMINATION OF THIS AGREEMENT
SIGNED this day of , 0
Contractor: ABM Janitorial Services South Central,
Inc.
Name: Ron Peden
Title: Branch Manager
CITY OF CORPUS C I
---- ate:
Michael Barrera °
Assistant Director of Financial Services
AMST
CVSECWNV
Incorporated by Reference:
E ibit A-l: Bid Invitation No. BI-0161-13 (Includes Specification No. 1063 Insurance Requirements).
Exhibit : Bidder's Bid
dy Wk.
ASS?"??
ACC)REP CERTIFICATE OF LIABILITY INSURANCE DATE( I
8/512013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS !UPON THE CERTIFICATE. HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIRCATE HOLDER,
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pcllcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an Endorsement. A statement on this certificate dues not confer rights to the
certificate holder In Ileu of such endorsement It(,
PRODUCER NTA
Commercial Lines-(415)541®7900 PHONE FAX
IC R_
Wells Fargo Insurance Services USA,Inc.-CA LIB,OD09406
ADDRE83t:
45 Fremont Street,Suite 600 INS I�s 17R�IN COVERAGE a
San Francisco,CA 941 W2259 INSURER CE
R A: American Insurance Company 22 7
INSURED INSURERB: ACE Property and Casualty Ins.Co. 20699
ABM Janitorial Services-South Central,Inc. INSURER C: Illinois Union Insurance Company 27960
an ADM Industries Incorporated Company INSURER 0: Hartford Fire Insurance Company 19692
1775 The Exchange SE,Suite 600 INSURER F
.Atlanta,GA 30339 INSURER F
COVERAGES CERTIFICATE NUMBER- 6430530 REVISION NUMBER: See below
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERN OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE.MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLADS.
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TYPE OF INSURANCE POLICY NUMBER M CY E Y IS ITS
GENERAL LIABILM EACH OCCURRENCE S 2,
A SL2701325 1190112012 1110112013
X
S
CLAIMS-MADE v_?� CUR MED Ars one pe 5 Esd
31. SIR PERSONAL A ADV INJURY S 2,
2C87_ ____.� ��,,,,_ GENERAL AGGREGATE S 4>
GEN°L AGGREGATE LIMIT APPLIES PER. PAGG S 20
r I LILY PRA L17C S
A AUTOMOBILE I I AH08711756 1110112012 t 11101/2013 �®�sttdE�ss�cL LIMIT s
x Y AUTO & BODILY INJURY(Per BODILY
.--TT-
X
X ALL OWNED SCHEDULED BODILY INJURY JPer dent) S
AUTOS AUTOS
x HIREDAUTCS AUTOS
PROPERTY GA GE 9
S
S x UMaaE x OCCUR X004327049047 11}0192012 11101/2013 EACH OCCURRENCE S 5,
LESS IUIAB I I CLANMS E AGGREGATE S 5.
I]EC R DN$ 25,000 3
WORKERS COMPENSATION S
TORY
I IMIT CT&�..
S FA C D EM oY s YIN TNSC4711830A 1110112012 11101/2013
-
ANY PROPIUCTC TNEWFXECUrIVE E.L.EACH ACCIDENT S 1°
OFFICEP"MEMBER EXCLUDED?
NIA Retention: 5 a®Ea AC
(Idarada In NH) 56da000 Each Employee E.L DISEASE=EA EMPLOYE S 1•
It r C CRI ON OPE TIONS bel E.L.DIS E- LICY LIMIT S 1,
D Employee Dishonesty/Fidelity OOFA024632612 11, 1 12 11101/2013 s2,0000lxl Each o=Lmnw
DESCRI ON OF OPERATIONS I LOCATIONS 6 VEHICLES(AK@ch ACOAD 101,Additional Remarks Schedule,If ream apace Is nab )
Ref:Hid levitation IVs, 1-0161-13,Juba Police Department Building 321 John Sartain Street, Corpus Christie TX, City of Corpus Christi its officers officials,
employees,volunteers,and elected representatives are included as additional Insured as respects general liability and auto liability as required by Written
retract.
If required by the written Contract or agreement with said additional Insureds,this Insurance shall be primary Insurance to any ether insurance available to
said insured Covering the same loss.Such other Insurance available to said additional Insureds shalt be excess to and non-contributing to this insurance.
Waiver of subrogation applies in favor of additional insured as respects ers` mpen tion,general liability and auto liability as required by written
contract,Thirty(30)days written notice of cancellation or non-renewal shall be givers to the additional insured(s)In the event of cancellation of the general
CERTIFICATE HOLDER CANCELLATION
City of Corpus Christi SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE Pt MN DATE THERIll NOTICE °MILL B DELIVERED IN
Attn:Risk Management THE THE POLICY PROVISIONS,
P.C.Box 9277
Corpus Christi,TX 76469-9277 AUTHORIZED REPRESENTATIVE
1 `
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the ACORD male and logo am registered marks of ACORD 0 1966.2010 ACORD CORPORATION. All rights reserved.
ACORD 25(2010105)
CI ,AB579 77 S&6430530
Additional
liability,auto liability,workers'oompensation and umbrella policy(les),.
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CITY OF CORPUS CHRISTI
PURCHASING DIVISION
P. 0. BOX 9277
CORPUS CHRISTI,TEXAS 78469-9277
BID ENVITATION
INVITATION TO: INVITATION O.: BI-0161-13
(Must appear on Bidder's return envelope)
COMMODITY: Custodial Services for Police t®
Building Located at 321 John Sartain St.
REQUISITION NO.(S)
BID CLOSING TIME: 11:00
il 2 A.M. Central Time
Apr4,2013
This invitation includes these forms: (By Purchasing Division Time Stamp)
*Bid Invitation
Notice to All Bidders For information contact.
Special Instructions to Bidders
Instructions to Bidders
Standard Purchase Terms&Conditions
*Bid Sheet Gabriel Maldonado
Specification 1063 Senior Buyer
Insurance Requirements Telephone: (361)826-3165
Attachment I Service Agreement
Supply Agreement Standard Provisions
*Disclosure of Interest
*Business Desip-nation Fonn
NThese documents must be pro_perl ind returned by the BID CLOSING TIME.
BID(Referto"Instructions to Bidders"before completing)
The undersigned, by his/her signature, represents that he/she Is authorized to bind the Bidder and shall fully comply with the
terms and conditions or the attached Bid Invitation, Specifications, and Special Provisions for the amount(s) shown on the
accompanying bid documents, If the offer Is accepted within 90 calendar days (90 days unless a different period is inserted) after
date of bid opening.
it Name: Ron Peden Telephone: 210-733-6015
Address: 10521 Gu Fax: 866-5024809
City: San Antonio State: TX Zip: 782,16 E-mail: ron.peden@abm.com
Firm's Principal Place of Business:
Ad d ress: 10521 Gulfdale City: an Antonio State: TX Zip: 78216
Date: -April.19,ZD13-
Signatuie of Person Authorized to Sign Bid
Signer's Name: Ron Peden Title: Branch Manager
(Please print or type)
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BIDSHEET
BID INVITATION NO.BI-0161-13
PAGE I OF I
DATE: April 19,2013
ABM Janitorial Services-South Central Inc.
BIDDER ORIZED SIGNATURE
1. Refer to"Instructions to Bidders"and Standard Purchase Terms and Conditions before completing bid®
2. Quote your best price,F.O.B. Destination,on each item.
3. In submitting this bid,I certily:
a. That the prices in this bid have been arrived at independently,without consultation,communication,or agreement
with any other bidder or competitor,for the purpose or restricting competition with regard to prices;
b. That I am an Equal Opportunity Employer;and
c. That the disclosure orInterest information on rile with City purchasing pursuant to the Code of Ordinance is
current and true. -—b—NIT —TOTAL
ITEM DESCRIPTION QTY UNIT PRICE PRICE
Twelve on Supply Agreement with option to extend for
up to two (2) additional twelve on periods, subject to
the approval of the supplier and the City Manager or his
designee for Custodial Services in accordance with
Specification No. 1063.
1.0 in Police Building (Includes Main Police Station and 12 Mo. 7,125.00 85,500
Municipal Court) located at 321 John Sartain Street,
Corpus Christi, Texas 78401 in accordance with
Specification No. 1063.
NOTE: Attachment I (Service Agreement) Bidders are
required to sign attached contract marked as Attachment 1.
The signed contract will be made part of bidder's offer and
must be returned with bid. Failure to do so may result in
your bid being deemed non-responsive. The City will
complete the successful bidder's contract when offer is
accepted.
0
ABA&
BuRdIngVale
as Ah
Presented to:
Gabriel Maldonado
Senior Buyer
City of Corpus Christi
Presented by:
ABM
Amanda N, Reed
Account Executive
Arnanda,N Reed@abm,com
(210) 248-8961
April 23, 2013
0
ABM_
Building Value
April 23, 2013
Gabriel Maldonado
City of Corpus Christi
P.O. Box 9277
Corpus Christi. TX 78469
Dear Gabriel Maldonado,
We understand that the City of Corpus Christi needs a quality-oriented, cost-effective janitorial services
program that will meet your needs and build wlue for your custodial seNces for the Police Department
Building, With our level of expertise in facilities services, ABM will provide you with reliable, quality service
that lowers your operating costs.
ABM will meet and exceed your expectations with our dedicated personnel, innovative processes and
technology, and commitment to client satisfaction, Our entire organization stands behind this proposal and all
of the commitments made to the City of Corpus Christi,
With over 100 years of industry experience, servicing hundreds of industrial manufacturing facilities across
the U.S., you can be assured you are partnering with a professional. reputable and dedicated serVce partner.
ABM will help you meet your goals.
If there is any additional information I might pro%Ade, please don't hesitate to call or write, All of us at ABM are
ready to put our solutions to work for you.
Sincerely,
41a_�
Amanda N Reed
Account Executive
Building Va",ue
Table of Contents
Executive Overview _ .........
Organized to Respond to Your Needs.... .... . .... .... ....... .. ....... 7
Cleaning Methodologies .... _ 11
Green Clearing Overview .
Planning fora Seamless Transition ..... _ _.14
Our People................. . 1
Managing Risk through Safety Programs.................._.... . . 19
Billing Flexibility and Custom Reports.. ......... ......... . ... .... ...... . _,21
Quality Assurance Program .:,. ...22
Equipment, Supplies and hemicals.:.. . . : .; ___24
Unilb ffns `ours or Curs . : :... .
Just Ask Our 0ients ...,._ ......... .......... . ....... _...... 7
Should Your Facility Needs Expand _ .. .:
What to Expect From ABA _ 30
Ilk,
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ABAN.
Building Value
Executive Overview
Building Value for City of Corpus Christi
The City of Corpus Christi needs a facilities partner who builds value for you by reducing operating expenses
while keeping your Police Department safe, clean, comfortable and energy efficient. With our people and our
technology, we'll preserve your assets and increase their performance—maximizing their value for you
Service excellence and industry expertise
To deliver you a quality, cost-effective uniform standard of service, we use our own highly qualified
employees. We've got the expertise to understand your industry and empower our workforce to provide you
with reliable, high-quality service specific to your needs. Plus, with our nation 'de presence, we've got local
experts who understand the unique needs of your area.
Breadth of services
In addition to the services proposed here, you can rely on ABM for Virtually all of your facility needs. You'll
receive simplified support for all of our solutions, whether stand-alone or integrated.
Technology-enabled workforce
In addition to intensiw training, the workforce seNng your facility will use our award-winning, innovative
technology to drive efficiencies, lower costs and ensure compliance. Your service delivery will be streamlined
with the use of technological tools that will allow both the City of Corpus Christi and ABM to have greater
access and transparency to your account.
Guaranteed energy and sustainability solutions
The City of Corpus Christi's sustainability objectNes will become ours. We'll help you meet short-term goals.
like green cleaning, and we can help you establish and meet long-term goals for water efficiency, energy
consumption, materials and resources. We have a Director of Sustainability and certified LEER APs who are
ready to work with you on specific plans to update your systems and increase efficiencies to meet your
sustainability goals.
We encourage you to call our clients listed in this proposal that are currently benefitting from our solutions,
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ABAA
Building Value
Experience in Government
We provide expertise in Govemment and deploy our technology-enabled workforce immediately so you can
focus on your core business. ABM works with you to reduce your operating expenses and is ready to build
Tae fbr you while keeping your property safe, clean, comfortable and energy efficient
Similar lirets
ABM serves a range of local and federal government facilities across the country, Below is a sampling of
ABM s gow-mment clients:
Nueces County
City of Phoenix
Collier County Govemment
• Federal Renen�e
Fort Stewart, Georgia
General Services Administration
Houston Downtown Management District
Memphis intema' Revenue Service Center
Nebraska Military Department
Philadelphia City Hali
State of California
Superior Court of California
United Nations
US Postal Service
Womack Army Medical Center
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ABA&
Building Value
Your Service Quote
We'll help you create new efficiencies to improve your bottom line
To reduce your costs and build value for your facilities, we focus on new, efficient methods and management
of labor and technology to eliminate unnecessary costs and maintain quality. Based on City of Corpus
Christi's walk-throughs and specifications and our expertise, we determined the best practices for you and
infused them into a program designed to meet your service needs.
Prepared for: The City of Corpus Christi Police Department Building
Location(s): 321 John Sartain St,
Ser,ice(s)- Custodial Service
Price $7,125.00 per month.
Price includes all labor, payroll taxes and insurance, and supervision.
Additional Senices: ava;lable upon request
Prepared by: Amanda N. Reed
Account Executive
2M24&8961
Amanda N Reed@abrn,corn
Primary Transition Contact Ron Peden
Primary Operations Contact. Josie Rendon
ABAA ,
Building Value
Organized to Respond to Your Needs
The City of Corpus Christi will receive personalized seNce that emphasizes client satisfaction. Through our
organizational structure, leadership and consistent management, we' developed an approach that allows us
to manage your facility's service needs and exceed your expectations.
The City of Corpus Christi Police Department Building will benefit from our industry experts and local
specialists in recruitment operations, account management, quality assurance, safety, risk
manag erne nt, training and technical support. All are focused on delivering quality, reliable seNce with the
latest technology to continually meet your unique needs,
Descriptions of service personnel's roles and responsibilities that will directly support your account are listed
here to provide you clarification of
what should be expected from
each, Client
Operations Support
Sets goals and objectives for the region
ImplemerrIs operabonal improvement strategies
Ensures the region s and district s compliance with
company policies and govern ment regulations
Hires and trains employees
Plans,assigns and directs work performance
Subcontractor selection.if ap pits` able
Perform site inspecUons and monitors compliance
Analyses reports,identifies trends and develops a plan to
correct problems
Oversees local inspections,quality control measures and
inventory for the assigned buildings
Manages safety programs and conducls manthly safety
meetings
Oversees 1=1 inspections,quality control measures and
inventory control of eqwpment and supplies for the
assigned location(s)
Organize and control local area activities
Carrying out day to-day operations
Conducts on-site training
Serves as immediale on-site contact
Directs work activities
Minagesse,vice workers
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ABAA_
Building Value
Service Personnel Resumes
Below are resumes for the key personnel proposed to support the project outlined in this request for proposal
If you need further information, please contact your ABM representative.
RON PEDEN
1119 Fresno
San Antonio. Texas 78201
Office (210) 733-6015
Mobile (210) 336-7196
ron,Peden @abm corn
am corn
SKILLS Extensive experience and expertise managing sales and operations for a multi-million
SUMMARY dollar seNce company- Recognized for exceptional organization-building skills with a
demonstrated ability and track record of success analyzing processes and devising and
implementing procedures to enhance productiWy and profitability. Disciplined and well-
organized in work habits and has strong time-management, prioritizing and problem
resolution skills.
EMPLOYMENT ABM Janitorial Services 1992 — Present
Branch Manager
an Antonio, El Paso, Corpus Christi and Rio Grande Valley
Stearnatic of El Paso 1980 — 1992
General Manager
El Paso, Texas
EDUCATION El Paso Community College I University of Texas at El Paso 1976 - 1979
El Paso, Texas
ESSENTIAL 1 Plans, organizes, and controls the activities of a geographic area (city)within a region
FUNCTIONS 2 Coordinate sales and service actii. in accordance with policies, principles, and
procedures established by ABM
3 Schedule customer msitations, meetings ani:kor inspections to assure customer
satisfaction le is are being met or exceeded,
kk
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ABM ,
BuildingValua
ROSA VALADEZ
1119 Fresno
San Antonio, TX 78201
Office (210) 733-6015
Mobile (210) 336-7255
rvaladez@abm.com
www,abm corn
SKILLS Extensi experience in building customer operations and service organizations
SUMMARY herring significant background in building national and international strategic
account management programs in Fortune 500 companies, government and
education. Excellent customer service skills and time management skills
EMPLOYMENT ABM Janitorial Services 2002 - Present
San Antonio. TX
District Manager
ABM Janitorial Services 1994 - 2002
Houston, TX
District Superisor Area Manager
EDUCATION Northshore High School Year graduated 1978
Graduate
Houston, TX
ESSENTIAL 4. Coordinate senAce activities for assigned buildings. Ensure that senAces are
FUNCTIONS performed as contracted
5 Control supplies, equipment, and personnel necessary to meet customer
specifications. Schedule personnel for daily and pedodic work
6 Conduct quality of se rice inspections at assigned buildings
7 Interact with customer contacts daily to obtain feedback on services and
special needs. Troubleshoot potential problems and concerns
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ABAA
Building Value
Conveniently Located to Serve You
San Antonioi, TX Branch
The below organization chart displays key resources within the branch Resources will be assigned to the
City of Corpus Christi Police Department based on size and scope of work
San Antonio Branch Office Information:
10521 Gulfdale
San Antonio, TX 78216
Telephone 210-733-6015
Fax. 210-737-1843
Corpus Christi Office Information:
4410 Dillon Lane, Suite 50
Corpus Christi, TX 78415
Telephone: 361-225-1700
Fax: 361-225-1777
Square Footage Cleaned: 11 5 million sf
Number of Employees: 750
Number of Customers: 140
Annual Sales: 512,13 million
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ABM
Building Value
Cleaning Methodologies
Improving Service Levels through New Approaches to Cleaning
To meet the City of Corpus Christi's need for cost-sang, high-quality service, we employ new approaches to
cleaning. Because of these approaches, we're able to deliver superior results and increased producti%4ty,
while promoting a safer and healthier emAronment for your facility- We clean more than 2 billion square feet of
floor space e%ery day, so our methods are based on prom results,
Our cleaning approaches combine daily, %mriable and extensive periodic services to perform to your
expectations. We offer a full spectrum of care and as your business operations evolve, we also provide a
progressNe collection of additional methods and equipment to continually meet your needs. You'll find our
extensive selection of services to be rare in the facility seNces. industry
The following cleaning methods are recommended for City of Corpus Christ!s Police Department Building
* ABM Green Care Te Cleaning
* Day Porter Services
* Night Cleaning
s .
uatdin value
Green Cleaning Overview
The ABM Greets Care TP1 programs focuses on products,
toots, equipment, processes and policies, Our programs
promotes a healthier en*onment for your building's
occupants while significantly reducing the harm done to the
environment Green cleaning also preserves your capital
_ r
investments (floors, furniture, etc.)because green products ,,
are less harsh than traditional products. We use �
environmentally preferable products and sustainable
procedures following the requirements of the U.S, Green
Building Council, Greets Seal, Environmental Protection
Agency, Environmental Choice, and the Carpet and Rug �
Institute, who pro%hde nationally recognized standards for ,
green products and procedures. Our program is overseen
by Alan France, our dedicated Sustainability Director He is
supported by LEER PEI's and Green Associates located
throughout the country.
Flexible Program to Meet Your Sustainabillity Goals
We've made the program flexible by offering three distinct levels, We'll help you take a more holistic approach
to green cleansing; whether it's sw tchmg to greets cleaning products, implementing sustainable equipment and
processes or assisting with LEER certifications Eased on your sustainability goals, we are recommending
Level One, but if you would like to select components from different levels to customize your program, we will
gladly accommodate your request, We'll use our ,Assessment and Transition Flan Tool to assess your existing
sustainability efforts and develop pricing and a transition plan to implement greens cleaning,
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ABM Green Care Tm Level One
Based on City of Corpus Chdsti's' sustainability goals and our green cleaning expertise, ABM will implement
Level One, Lave., One covers basic sustainability installations and addresses the chemicals and paper
products at your buildings.
Product Selection
Chemicals
The first step is to substitute Green Seal certified products or Environmentally Preferable Products (as
determined by the En*onrnental Protection Agency) in place of traditional ones. Our Director of
Sustainability, Environmental Services maintains the ABM Green CareT11 Chemical List,which identifies these
products. In ad&Uon to this cost-neutral step,we'll also reduce the number of chemical choices available
onsite and simultaneously switch out the most high-volume use chemicals for more sustainable ones.
If you require a particular chemical that is not available in a Green Seal certified or Environmentally Preferable
Products option, we recommend choosing a chemical based upon minimizing environmental and health risks
We will provide training to ensure the substitute products are used according, to the manufacturer's
specifications.
ABM Green Car m Training
Procedures Manual
The ABM Green Care 1161 Procedures Manual outlines proper cleaning processes and ensures our employees
effectively use the chemicals, equipment and tools pirmAded and establish proper techniques in their daily
tasks, ABM will work with you to establish propet cleaning intervals throughout the day and ensure our staff is
following the proper cleaning procedires outlined in the manual
—---------
all Chart
The ABM Green Care"61 Mall Chart is posted in
janitorial closets and serves as a reminder of
the processes and procedures taught during
training It provides quick visual instructions on
safety, tools, and processes and step-by-step 1
I_J
instructions on how to clean every room INJ Is It,9 Q M
Partnership Training from Vendors left&
Our chemical and equipmert vendors provide
training for the products they provide us with
sm
which ensures that they are being used safety F
and effectively. We have partnered w4h them
s
to create training cards which outline the r. G
proper usage of chemicals and detaJed step-
by-step instructions for each part of the
process.
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Planning for a Seamless Transition
It's an easy shift
Your transition process will be painless because we identify your service needs, select the appropriate
personnel, create a detailed implementation plan and communicate it toe ryone involved. Our teams will
work to create a smooth start-up, free from time-consuming disruptions:.
Estimated Timeframe
Ha%Ang reviewed your number of locations, breadth of service and requirements. we will, transition your
account within approximately 30 days, Our service start-up plan customarily takes place during a four- to six-
week period and typically starts within thirty days of an award.
Importance of ongoing communication
In our years of experience, we've learned that the key to a successful transition is clear, ongoing
communication of expectations, objectives and outcomes with all parties inwlved, particularly with
management at all levels on both sides.
From the beginning. ABM will hold regular meetings with you to discuss all phases of the transition, identify
best practices and implement them, as needed. We will survey everyone on your staff who will be affected by
the transition in order to address key concerns.
Support and coordination
A start-up team will work with the City of Corpus Christi Police Department's designated Project Manager to
implement the transition plan The team will remain dedicated until your planned level of service is achieved
and your objectives are being met
The City of Corpus Christi Police Department Building transition team will consist of the following key staff,
a Ron Peden — Branch Manager, an Antonio
a Rosa Valadez —Sr Director of Operations, San Antonio
0 Josie Rendon —District Manager, Corpus Christi
Building Value
Start-Up l
Below is an example of a start-up plant, showing how ABM becomes an integrated part of your workflow, As
we mow forward, we will pro%hde a more detailed and customized plant. Once the plan is finalized, we
complete your transition timetable, identifying each task, who owns it and its expected completion data
'task Week 1 week 3 Week 2 Week t post Start Qp
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Our People
Our promise to you is fulfilled by our people. Your expectations need to be met by employees who are willing
and able to give their best, e%ery day—which ABM's employees haxe demonstrated Consistently.
We attract, select and retain employees who will exemplify our core values—respect, integrity, collaboration,
innovation and excellence at every job site. We hire superior employees from dKerse backgrounds, give
them thorough training, encourage them to be accountable for their work and reward them for exceptional
performance.
With well-managed people in the right jobs, City of Corpus Christi benefits in many ways.
0 Higher quality service
a Increased productMty and reliability
0 Professional interaction with your employees
0 Reduced turnover, resulting in more familiar faces and more consistent service
8 Lower costs as a result of a safer workplace
Aftract and Recruit
Recruiting the best
Your facilities will be staffed by highly qualified professionals who were attracted to ABM because of our
strong reputation for employee development and retention,
Your facility requires personnel who are able to adapt to your culture and present themselves in a fhendly,
professional manner. That is why we make great efforts to recruit employees who don't just match the job
profile, but also will adapt to meet your facility's needs and ABM a culture of learning, teamwork and prooding
high-quality service
Screen and Select
Careful selection to ensure safety and quality
Through professional interviewing and selection processes, we select quality candidates who meet your
needs. To ensure the safety of your customers, employees and business assets. we prmAde a range of
employee screening packages, We will conduct tiered screening based an your industry's best practices and
your business' requirements.
10
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Our screening packages can include any of the following�
* Standard background checks 0 Drug screening (upon contract
* Criminal/sex offender background checks requirement)
(CORIISORI) 6 Professional certification checks
® Credit checks 0 Additional reference checks
Train and Develop
An emphasis an safety and training
To deliver you the refiable, high-quality service that you expect, we develop training programs at the national
and regional level. and emphasize best practices and safety, For more detailed information, see the section
titled 'Training Program' in this proposal.
Retain
Employee benefits and incentives attract and keep good people
Maintaining a broad, competitive benefits program enables us to keep well-trained, experienced employees
who are committed to your facility and ABM.We prwAde you with the flexibility to personalize a benefit
package that meets your cost objectives while still achieving a work life balance for the employees
Grow
Encouraging professional growth
Another component of our retention program is the support we proode to employees as they grow in their
careers Your facility will be ser%Aced by employees who are allowed to grow, which typically results in higher
productnAlly and better service quality. Our culture encourages each employee to openly communicate with
his or her manager to dew-lop a career path that builds on irclMdual strengths, The quality of each individual
ern ployee°s service continually improves because of the ongoing coaching facilitated by regular performance
reviews.
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Training Program
We provide you with employees that haw the training they need to successfully perform janitorial in your
factlity, improve efficiency, and de lop new skills, Every ABM employee meets the following criteria:
Technically proficient with chemicals,equipment and methods
Familiar with the rules and regulations of your site(s)
Thoroughly trained in job safety
Committed to pro ing outstanding client seNce
New Hire Orientation and Training
During the start-up phase, ABM Project Managers and Supervisors conduct employee training sessions at
one of your locations in a classroom setting.These sessions include site-specific rules and regulations, ABM,
policies and procedures and basic job training.
Training for service workers concentrates on specific work tasks. Our Supervisors demonstrate each task
step-by-step, detailing the importance of each step along the way, and train them to perform visual
inspections before completing work. The Supervisors also provide guidance to the seNce workers as they
Work
Once initial training is complete, Supervisors perform recurring reviews to make sure that they are maintaining
the City of Corpus Christi and ABM's standards. By empowering our employees with comprehensive training,
we are able to minimize deficiencies and quickly identify opportunities for improvement.
Recurrent Training Sessions
Our managers conduct recurrent training sessions for
current and replacement employees at your site(s).
These sessions are more technical in nature and
concentrate on specific job tasks and duties, such as
specialized certifications and interdisciplinary training,
Employees are trained in groups specific to their
function. Compliance is measured and tracked by
attendance, job perfo rmance. tests,etc. to ensure all
employees are receiving the proper level of training,
10
Buildin Value
Managing
Commitment and Belief
To maintain our high levels of productivity and work quality and decrease the chance of incidents, we teach
safety awareness to each employee. We take these preventative measures to enhance the safety of your
tenants and we ensure that training, inspections and reporting are in compliance with government agencies
and company policy—yours and ours.
In the event that an accident happens, we ha e loped procedures that enable us to report it immediately-
file claims documentation properly and pro de employees with the resources to be able to return to work in a
reasonable tirneframe.
Resources
As an ABM client you'll ha resources to depend on, including specialists in safety, training, prevention.
workers' compensation, ar anes-Oxley (SOX), liability,claims and insurance management, To manage the
safety of your sites and stay ahead of the latest safety procedures, ABIVI s Safety Committee meets monthly
tree
Report on training, inspections and incidents
• Re sit safety objectives and lass pre ntion goals
• ProiAde recommendations for the prevention of future incidents
• e\Aew monthly Branch Safety Reports
Below are a few of the pnMary tools we use to teach safety awareness and manage performance
• ABM Safety and Health Manual: This manual describes the essential policies related to
organizational responsibilities, safety program organization safe work practices and recordkee in
requirements It helps us app'y procedures consistently at e " site.
• Safety Communications: ABM supervisors hme online access to the ABM library, which includes
over 130 training topics.. Also available in English and Spanish.
• OSHA Injury and Illness ecor kee ing; ABM maintains and monitors the OSHA 300 Log
recordkee ing process to comply with Federal requirements, and also to track safety performance at
the local level. proiAding real-time incident rate data
• Motor Vehicle Record ( ) Check and Driver's Alert Programs: We check employees' personal
drNing records if they are to driw a company vehicle Periodic rechecks are made to determine their
continued eligibility, In addition, we require that all Al vehicles haw a decal asking the public to
report unsafe dri ng a a toll"-free number,
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0 Loss Control: ABIVI monitors our Experience Modificatton Rates (E MR) to better understand and
lower our workers compensation costs. Since an EMR compares our claims experience to other
employers of similar size in our industry, it is a measure of how ABM's loss prevention and control
practices stack up to the competition Our intrastate FIR has been consistently below 1.0, better
than the industry average.
a Medical Coverage: ABIVI has partnered with a medical telephonic triage service to give our
employees 2417 access to medical professionals in case of an injury, This program not only advises
our employees of the proper care for injuries and when to seek emergency services but also
provides timely reporting of all on-the-job incidents
Monthly Safety Training Topics
On-Lme Training and Resourte Gside
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All ABM employees receive safety orientation upon hire and monthly thereafter. A schedule will be sent out
quarterly along with the training material The material is available in video, CD, on-line and hard copy
formats,
The attendance roster must be available for inspection at the branch office, A copy of each month's
attendance rosters is submitted to the Regional Safety Director by the middle of the following month Copies
must be kept on location as well for the duration of the contract
• Safe Lift ing ® Natural Disaster Safety
• Fire Safety a Blood borne Pathogens
•
Electrical Safety 0 Emergency Evacuation
• Personal Protective Equipment 0 Barricade Training
• Slips, Trips and Falls a Forklift Training
• Hazard Communication a Cleaning for Safety
• First Aid 6 Pandernic Prevention
• Safe DrhAng ff Site Specific Certification ® Lock Out 9 Tag
• Ergonomics Awareness Out, etc.
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Billing Flexibility and Custom Reports
Billing
You'll be presented with a variety of flexible billing options. Depending on your needs and contractual
requirements, your billing will be administered either out of a local branch or our national office. We have
established an internal goal of 100% accuracy the first time, however, if a problem should occur, ABM will
resolve all invoice issues as quickly as possible,
Your invoices can be delivered electronically or in hard copy format Should you desire consolidated billing for
all your ABM services, we can easily handle this, giving you
* Fewer invoices and less paperwork, swing time and money
* Better money management because work is Uled routinely and accurately
* Better resew and control of budgets
* No additional cost for the custornization of your billing
Reporting
Moreover, our goal is to prmide you with timely. relevant information. We will customize reports to meet your
requirements and fit your format, You can view these reports online or receke them in hard copy.We will
provide reports weekly, monthly, quarterly and annually with a roll-up of the information to illustrate year-to-
date perfon-nance. We can pro�de report recommendations, however, the format of the report and the
frequency are up to you.
Examples of standard reports we can prove include
• Total Spend
• Additional Service Detail
• Work Order Status
• Work Order Priority CUMT DAMMAM A13A.
• Response Time
"%A ad&%4 Pmft Aftft"SW—."DMI
• Inspection Results
• Timekeeping
• Training and Safety
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Building Value
Quality Assurance Program
We've established a quality culture that focuses on
client satisfaction, involves employees, measures
performance, and is continuously improving. To
support your quality goals and requirements, we use a
unifying quality management system that places a
variety of processes into a single framework. This
framework acts as a starting point from which CH21
Hill and ABM will customize a quality program for your
facility. The program will improve efficiencies and altow
for greater transparency into your account activity,
Your account will be managed with innovative
technology tools that improve communication, increase
worker productiaty and integrate processes to
measure results. Your ABM Project Manager and
service workers will be utilizing laptops, tablets or other
wireless deices far data entry and communication
The staff sermc�ng your facility will be more
dependable because of the effibiency and
transparency of our systems.
Benefi ts You'll Receive:
* Automated communication, resulting in reduced response time
* Complete, up-to-date work order status
* Round-the-clock access, communication and tracking
* Periodic scheduling and tracking
* Customized inspection and work order reports promcling data for process improvement
* Improved client satisfaction
* Less time spent managing issues
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Building Value
Quality Management System
ABM's quality management tool is a web-based control system that supports your quality goals and
requirements.. The system allows both the City of Corpus Christi and ABM to view inspection results., work
order statuses, periodic ma ntenance schedules, and reports through a central online portal. ABM focuses on
• Analyzing inspection results
• Automating work order management
• Establishing and tracking accountability
• Continually impro%Ang processes
Tracking Accountability
In order to proide you with transparent accountability, all work requests will clearly define who is responsible
for the work and the time involved for completion. The requests will be time stamped, and automatic
escalations are triggered by that time, notifying management, You will have the opportunity to measure,
quantify and analyze service delivery, alongside ABM management. This process makes it easy to identify
and disseminate best practices.
As work is accomplished and work orders are closed, the reporting system is updated. Supervisory personnel
will follow up with service workers on issues and requests to make certain all work is completed to our high
standards, Any problems that emerge from this follow-up are immediately corrected and the communication
loop is then close but only when our clients are absolutely satisfied.
Your faciiihes will be inspected on a regular schedule, and the data is entered into the system a a wi reless
device, allowing for real-time access to inspection results. During inspection, tasks are rated on a scale from
one to five, producing a percentage of the maximum possible The total for all tasks during that inspection
becomes the quality scare for the sitefs). Customized quality control inspection reports, showing results and
trends will be accessible online or via an Excel spreadsheet. This information allows our managers to
determine what actions are necessary to maintain compliance, continuous improvement, and ultimately, your
satisfaction.
Process Improvement
We optimize our processes to achieve more efficient results for you through planning, standardization,
employee engagement and other means. We continuously look to identify areas of opportunity and target any
problem areas, formulate a detailed strategy, and promptly execute the solution When we engage in a
proactNe process improvement strategy, we are able to build upon our foundation of best practices,
procedures and processes so you rece'Ae the best service Our quality management system helps us identify
where to focus our efforts,
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Equipment, Supplies and Chemicals
Quality and efficiency at lower costs
The quality of the service that you'll receive is enhanced by our commitment to providing the best delivery,
senAce and employee training on the equipment, supplies and chemicals we use You save money because
we use superior products and methods, requiring fewer man hours.
ABM has strong, established relationships with industry-le din supply, chemical and raw material
manufacturers that share our commitment to excellence. This affords us cost-control advantages over our
competitors and provides you with several distinct advantages:
* Best quality products available at the best possible prices
* Cost control due to our ability to negotiate long-term, fixed-price contracts with our suppliers
* Access to new products and concepts that save time while increasing productimty
* Personal attention when it comes to problem solving for you and managers
* Prompt deliveries and comprehensixe training
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Equipment
ABM has standardized the equipment that our se 'c workers use, providing benefits for our clients,
including:
* Better cleaning results due to better product and equipment selection
* Increased safety because our employees are thoroughly trained and familiar with the equipment
* Reduced training time and expense because we limit the types of equipment used
* Reduced repair time and, therefore, less equipment downtime
Supplies
ABM selects suppFes based on our quality standards, and the product's overall ability to meet the rigorous
requirements established for your facility. We ham a range of products to suit your environment that will
maint&n maximum efficiency, safety and hygiene. We can tailor product selection as needed to best suit your
requirements and offer you a complete solution.
Chemicals
By align,ng environmental issues with key business goals. our chemical cleaning program is not only good for
the enmronment—it s good for your facility. We consider environmental impact. worker safety and product
performance when selecting cleaning products. The chemicals we use are premixed by the manufacturer
which eliminates the possiblRy of improper dilution of cleaning. Also, having fewer types of chemicals on-site
reduces the risk of property damage, and the packaging of our various types of chemicals helps you and the
service workers easily identify improper chemical usage
Our chemical cleaning program benefits you in se ral ways.
* Cleaner, healthier enmronment for occupants and visitors to your facility
* lmpro d indoor air quality
* Reduced possibility of property damage due to improper use of chemicals
* Possibility of reduced liability insurance premiums for your facility
ABM advocates consistency at all of our clients' locations by establishing
* Standardized packaging and dilution ratios
* Optimal choices of products for each cleaning application
* Uniform training on product use
* Simplified HazCorn programs
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Uniforms — Yours or Ours
People in your Police Department Building will always be able to recognize the janitorial staff because they'll
proudly be wearing either the ABM uniform or a special unribrim chosen to reflect the character of your fiacility.
The professional image of our service employees is just one more way ABM works to enhance the overall
image of your facility.We understand that establishing an identity and presence at your sites is trnperafi%e as
security has become heightened in recent years.
The power of a uniform doesn't stop there, It also gives our service employees a greater sense of
respon&'bility and accountability. They are required to keep their uniforms looking clean and presentable
Our agreement with vendors enables us to prmAde you with an array of well-made, high-quality apparel to
choose from.
For this proposal, the uniforms will be:
Work shirts, knit polo shirts, slacks and trousers
r.
Building Value
Just Ask Our Clients
Hear first-hand how we build value for our clients.. Below is a reference list of clients similar to you for whom
we currently prWde services.
Bear first-hand how we build value for our clients. Below is a reference list of clients similar to you for whom
we currently provide services.
Reference 1
Company Name Travis Commercial Realty
Location(s) One Oak Park
Contact Name Melinda Felts
Title Property Manager
Phone Number 2°10.828 7712
Ser\Aces PrmAded Janitorial
SeNce Since 2002
Reference 2
Company Marne Primers Partners
Location(s) Riverview Towers
Contact tame Jerry Steuart
Title Property tanager
Phone Number 210.444 1400
Sentices Promded Janitorial and Day Porter Services
Service Since 1999
Reference
Company Marne Reata Property Management
ement
Location(s) Court and `rogue Buildings
Contact lame Jackie Mallette
Title Property Manager
Phone Number 210.222 21 0
Se 'ces Pro\Aded Jandairial and Day Porter Ser ces
Service Since 1999
Building Value
Should Your Facility Needs Expand
Should your fi ci#ity needs expand, we have a pride range of services to meet your needs..
Guaranteed energy sang programs
Smart building technologies
V charging stations
Renewable energy solutions
On-site maintenance technicians
Mobile maintenance technicians
Preventative maintenance
Handyman seNces
Clinical engineehn
Landscape and grounds maintenance
Golf coursemaintenance renovations
Exterior pest and fertility management
Athletic and sports field maintenance
® h ation maintenance and management
Revenue enhancement and expertise control
Shuttle and transportation service
Special event and valet parking services
On and off street parking management
0 Security personnel
a Video monitoring and virtual guarding
a Compliance and investigations
Security consulbrig and system design
9 Predictive and preventive maintenance programs
0 interior and exterior energy efficiency retrofits and programs
* Engineering se `ces. cask assessment and mitigation
i Commissioning, start-up and acceptance testing
0 Life extension, upgrade and modernization
Preventive maintenance programs
0 Repairs, replacements and retrofits
9 Engineering and recommissioning
0 Bundled energy solutions
wo
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What to Expect From ABM
ABM provides solutions that lower your operating costs, preserve your assets and maximize their vWue We
focus on these core areas in order to deliver the best seNce possible'
Service Excellence
With our highly-trained, in-house workforce, you can trust that well provide you with ser%hces that increase
efficiencies and lower your operating expenses—all while maintaining a uniform standard of sermee
excellence
Breadth of Services
We'll provide you with an unrivaled range of facilities solutions that will keep your properties safe, clean,
comfortable and energy efficient,
Deep Industry Expertise
From our national office to our local branches, we ve made sure our workforce understands your industry,
After all, in over 100 years' of sermce, we've developed the expertise to make our solutions work best for you,
Technology-Enabled Workforce
Your facilities will be serviced with the support of innovative technology solutions that will simplify service
delRery and allow for greater transparency.
Guaranteed Sustainab iii ty Solutions
We've got expertise to support all of your sustainability goals, including green cfeaniig, LEED support,
bundled energy solutions, and more
We Are Ready to Build Value For City of Corpus Christi.
C 10,
C C&S?t&
i
SUIIPLIFR NUMBER
TO BE ASSIONci)BYrI17—
PURCHASING DIVISION CITY OF CORPUS CHRISn
DISCLOSURE OF INTEREST
Corpus Christi Ordinance 17112,as amended,requires all ons or firms seeking to do business with the
C provide the following information., Every guestion must answered. If the question is not applicable,
City
City too, rE
answer with 'NA". See reverse side for Filing Requirements,Certifications and definitions.
COMPANY NAME* ABM Janitorial Services®South Central,Inc.
P.0.BOX- STREET ADDRESS: 10521 Gulfdale
CiTY: San Antonio STATE: TX ZIP: 78216
FIRM IS: 1° Corporation 2. Partnership 3. Sole Owner
4. Association 5. Other 0
DISCLOSURE%ESTIONS
0
If additional space is necessary,please use the reverse side o this attach separate sheet.
.ge or onstit tin
51
1. State the names of each -employee- of the City of Corpus C isti having an "ownership interest c U 9
3%or more of the ownership in the above named"firm." Job Title and City Department(if known)
Name
2. State the names of each"official"of the Ci7 of Corpus Christi having an"own ership interest" constituting 3%
or more of the ownership in the above name "fl rrn."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board,Commission or Committee
4. State the names of each employee or officer of a"consultant"for the City of Corpus Christi who worked on an
matter related to the subject of this contract and has an "ownership inter constituting 3% or more of the y
ownership in the above named 1i ."
Consultant
Name
FILING REQUIREMENTS action will confer an economic benefit
If a person who re uests official action on a matter knows that the requested
on an a� e e that is distinguishable from the eff e6t that the action will have on members of the
If' 0 ' MI segment d disclose that fact in a siged writin tot City official,
C ci I ' mpo e City owicial ®r emplop
City 0 b tantu thereof),on shall di
public in general or a subs b
ftr
lic g d at has n requested to act in the ma�er,artless the ,ee in
employ ee r T
0 s y that
apparent. he disci shall also be made in a signed writing filed with the City Secretary. [ thics
e matter i I
rdinance Sectl on 2_34 (d)
CERTIFICATION
I certify that all information rovided is true and correct as of the date of this statement, that I have not
knowingly withheld disclosure o information requested; and that supplemental statements will be promptly
submitted to the City of Corpus Christi.Texas as changes occur.
Certifying Person: Ron Peden Title: Branch Manager
(r)PV aq 'lei
Date. April 19,2013
Signature of Certifying lcrsota;
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City Council of the
City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect an that
interest that is distinguishable from its effect on members of the public in general or a substantial segment
thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,
but not as an independent contractor.
d- "Firm." Any enti%v operated for economic gain,whether professional, industrial or commercial, and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the
form of sale proprietorship, as self-employed person, partnership, corporation, joint stock company, joint
venture,receivership or trust,and entities w ich for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor,. members of the City Council, City Manager, Deputy City Manager, Assistant City
ers® Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a fi rm,
including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"
refers to holdings or control established through voting trusts, proximo, or special terms of venture or
partnership agreements,"
g. "Consultant."Any person or firrn, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consuliation and recommendation.
CITY OF CORPUS CHRISTI
PURCHASING DrVISION
BUSINESS DESIGNATION FORM
ENSURE THIS FORM IS SUBMITTED WITH YOUR BID RESPONSE
PLEASE INDICATE I WHETHER YOUR COMPANY IS ANTY ONE OF THEFOLLOWING-
E] YES Z NO - CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS{ )
Select all that are appropriate:
ASIAN PACIFIC
BLACK
HISPANIC
NATIVE AMERICAN
WOMAN
please wjsj,,,the rollowing wcbsitc ror infornnnon on becoming a Texas Cen:rmd HUB h1w Av-1 11.�111
—0 v_z__A a wAtmakow-
YES 0 NO - LOCAL SMALL BUSINESS(LSB)
A ror-prolit entity employing less thwi 49 employees Imted within the City limits or Corpus Christi.Texas
E]YES 0 NO OTHER(PLEASE SPECIFY):
Z THIS ANY IS NOT A CERTIFIED HUB or LSB
THE INFORMATION REQUESTED IN THIS FORM IS FOR STATISTICAL REPORTING
PURPOSES ONLY AND WILL NOT INFLUENCE AWARD DECISIONS OR THE AMOUNT
OF MONIES EXPENDED WITH ANY GIVEN COMPANY.
BID INVITATION NO:gl_-0161-13
Firm Name: ABM Janitorial Services—South Central,Inc. Telephone: 210-733-6015
Address: 10521 Gulfdale Fax: 866-502-48D9
- TX Zip: 78216 E-mail: ron. LewWa�mxom
City: San Antonio State.
Date- April 19,2013
Signature of Person Authorized to Sign Form
Signer's Name: Ron Peden Title: Branch Manager
(Please print or type)
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
9277
CORPUS CHRISTI, TEXAS 78469-9277
BID INVITATION
IWITATION TO: INVITATIONNO.: BI-0161-13
(Must appear on Bidder's return envelope)
COMMODITY: Custodial Services for Police Dept.
Building Located at 321 John Sartain St.
REQUISITION NO. (S)
BID CLOSING TIME: 11:00 A.M. Central Time
April 24, 2013
(By Purchasing Division Time Stamp)
This invitation includes these forms:
*Bid Invitation
Notice to All Bidders For info rma ' contact:
n n ontact:
Special Instructions to Bidders
l al
on
Instructions to Bidders
Standard Purchase Terms&Conditions rie
*Bid Sheet riel Mal 0 o
Specification 1063 for
Buyer
Insurance quir ts
Reemen
Attachment I Service Agreement Telephone: (361)826-3165
Supply Agreement Standard Provisions
*Disclosure of Interest
*Business Desimnation Form
*These documents must Pb!eRp!operly completed and returnedby the BED CLOSING TEME.
BID(Refer to"Instructions to Bidders"before completing)
The undersigned, by his/her signature, represents that he/she is authorized to hind the Bidder and shall fully comply with the
terms and conditions of the attached Bid Invitation, Specifications, and Special Provisions for the amount(s) shown on the
accompanying bid documents,if the offer is accepted within calendar as(90 days unless a different period is inserted) after
date of bid opening,
Firm Name: Telephone: Ext.
Address: Fax:
City: State: Zip: E-mail:
Firm's Principal Place of Business:
Address: City: State: Zip:
Date:
Signature of Person Authorized to Sign Bid
Signer's Name: Title:
(Please print or type)
NOTICE TO ALL BIDDERS
1. BIDDER SHALL SUBMIT ffS BID ELECTRONICALLY, AS INSTRUCTED IN THE BID, VIA
PUBLICPURCHASE.COM.
2. The Bid Invitation and all Bid Sheets must be signed by Bidder.
3. Bidder must state if bid is all or none, otherwise, City may is and choose any its or group of items
according to the City's best interest.
4. Before submitting your bid, please read all bid invitation documents carefully. If there are questions, contacl
the buyer indicated on the Bid Invitation. Any discrepancies between the Bid Invitation and the Bidder's
Les M o n se gggergH —extend the bid evaluation _gt and.....-often -cause the bid to be declared non-
reggonsive and eliminated from consideration.
FACSIMILE AND E-MAIL BIDS: The City's Charter and the City's Electronic Procurement Policy require that
all submitted bids be sealed, secret, unopened and time-locked through the closing time specified in the Bid
Invitation, to be publicly opened and read aloud in the presence of one or more City employees and those Bidders
desiring to be present. Therefor?, bids submitted direg UI to the CijX by facsimile machine or e-mail will be
considered non-responsive gUdj%jMh&Wjminatcd ftnmsAnaidffAU=.
SPECUL INSTRUCTIONS TO BIDDERS
A pre-bid conference will be held in the Administrative Conference Room, 5'h Floor, Police Departmen
Building, 321 John Sartain, ex as at 10:00 AM Central Time (CT) on Monday, April 15
2013.
The purpose of the pre-bid conference is to discuss the bid invitation and specifications. You are encouraged t(
attend.
Bidders' questions shall be submitted in writing, online via Pub lit Purchase.com using the electronic question feature
specific to this bid and shall be submitted no later than 5:00 PM CT on April 16, 2013. Questions submitted a
5:00 PM CT on
r® 16 2013 shall be deemed late and shall not be considered.
The City shall provide responses in writing online via Pub lit Purchase.com using the electronic response feat
and/or in the form of written addenda electronically posted via Pub lit Purchase.com if such information is necessar,
to bidders in submitting bids or if the lack of such information would be prejudicial to uninformed bidders. Ora
explanations or instructions provided by the City before the award oft a contract shall not be binding upon the City,
The date and time the Bidder electronically submits its bid via Pub lit Purchase.com shall be electronically recorde(
by Pub lit Purchase.com and shall be the official "time stamp" for the purpose of this bid. The time maintained b,
Pub lit Purchase.com shall be the official time for the purpose oft e BID CLOSING TIME for this Invitation to Bid.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
INSTRUCTIONS TO BIDDERS
Preparation of Bids
Any explanation desired by a Bidder regarding the meaning or interpretation of the Bid Invitation, drawings, specifications, etc., must be submitted it
writing to the Purchasing Division as detailed in Special Instructions To Bidders. Oral explanations or instructions given before the award of the contras
will not be binding. Any information given to a prospective Bidder concerning a Bid Invitation %%ill be furnished to all prospective Bidders in writing
online via PublicPurchase.com using the electronic response feature and/or in the form of written addenda electronically posted via PubliePurchase,com,i
such information is necessary to Bidders in submitting bids in response to the Bid Invitation or if the lack of such information would be prejudicial tc
uninformed Bidders.
1. Specifications
Bidders are expected to examine the specifications, drawings, standard provisions and all instructions. Failure to do so will be at tht
Bidder's risk. Bidders may provide a product exceeding specifications,as an alternate bid,if they so desire.
2. Information Required
Each Bidder shall famish the information required by the Bid Invitation, The Bidder shall sign the Bid Invitation, Bid Sheet, and, whet
appropriate, Specifications. Erasures or other changes must be initialed by the person signing the offer. Bids signed by an agent are to bc
accompanied by evidence of his authority unless such evidence has been previously furnished to the City purchasing office.
A, The Bidder should quote its lowest and best price, F.O.B.destination on each item. If delivery and shipping quantities affect unit bic
price, multiple bids may be made so as to indicate "price break' quantities in order for the City to determine maximum economit
benefit Pricing should include packaging and transportation unless otherwise specified. Pricing shall be entered as instructed on tht
Bid Sheet. In case of discrepancy between unit price and total price,the unit price will be presumed correct.
B. Bids should be firm. If the Bidder, however, believes it is necessary to base its price on a price adjustment, such a bid may bi
considered,but only as an alternate bid.
C. Transportation Charges. If the quoted price does not include transportation charges, such charges must be itemized separately
provided,however,that the City shall have the right to designate what method of transportation shall be used to ship the goods.
D. Taxes, The City does not have to pay Federal Excise Taxes or state and local retail sales and use taxes. Tax exemption certificates cat
be provided upon request.
E. Time, if stated as a number of days, will include Saturdays, Sundays, and holidays. Time of delivery is part of the bid and is ver
important. The required delivery date indicated is at point of destination. If the indicated date cannot be met or date is not indicated
Bidder shall state its best delivery time,
F. If the Bid Invitation indicates"approved equal" products are acceptable, the seller may offer an "equal" product as an alternate bid
Final"approved equal"determination remains with the City,
G. Bids submitted on other tha rms or with different terms or provisions will be considered nonreig2nsive and will bq
;-Em-—inated from consideration.
3. Submission of Bids
A Bids should be submitted via PublicPurchase.com and in them ner instructed in the Bid Invitation.
B. Bids must be submitted before the exact hour and date of the BID CLOSING TIME. Bids received at or after the exact hour and dat
of the BID CLOSING TIME shall not be considered.
4. Modification or Withdrawal of Bids
Bids tray be modified or withdrawn via PublicPurchase.com prior to the exact hour and date of the BID CLOSING TIME.
S. Evaluation Factors
A. Lowest Responsible Bidder or Best Value. This contract is being solicited by competitive scaled bids. Therefore, the City will
award the contract to either the lowest responsible bidder or the bidder who provides goods or services at the"best value"for the
City,
I. The City may award purchase orders and contracts to the Lowest Responsible Bidder. To deterinine the Lowest
Responsible Bidder,the City may take into consideration:
a. the quality of the product;
& the adaptability to the particular use required;
c. the ability,capacity,experience,efficiency and integrity of a bidder,
& a bidder's flnancial responsibility;
c. a bidder's past performance or relationship with the City or with other entities,
I a bidder's safety record;or
g. whether a bidder is in pending litigation or is involved in a lawsuit or claim against the City.
2. The City may award pi" ise orders and contracts to the bidder who provid *ds or services at the"best value" for the
City. To determine the best value for the City,the City may consider,-
a. the purchase price-,
b. the reputation of the bidder and of the bidder's goods or services-,
c. the quality of the bidder's goods or services;
d. the extent to which the goods or services meet the City's needs-,
c. the bidder's past relationship with the City;
f the impact on the ability of the City to comply with laws and rules relating to contracting with historically
underutilized businesses and nonprofit organizations employing persons with disabilities,
& the total long-term cost to the City to acquire the bidder's goods or services,- and
h. any other relevant criteria specifically listed in this bid invitationl1equest for bids or proposals.
MILURE TO COMPLI 14IT11 ALI, REQVIREMENITS, AND CRITERIA Oil QUALIFICATIONS OF ANY KIND
MAY RESULT IN RIDDER'S 011)RLING ELIMINATED FROM CONSIDERATION.
B, partial Awards. Bidders may furnish pricing for all or any portion orthe Bid Invitation. Unless the Bidder specifies otherwise in
his bid,the City may award the contract for any item or group of items shown on the Bid Invitation,
C. Reservations. The City expressly reserves the right to:
1, Waive any immaterial defect,irregularity or informality in any bid or bidding procedure,
2. Reject or canccl any or all bids;
3. Reissue the Bid Invitation;
4. Extend the bid opening time and date;
5. Procure any item by other means;
6. Increase or decrease the quantity specified in the Bid Invitation,unless the Bidder specifies otherwise;
7. Consider and accept an alternate bid,as provided herein,when most advantageous to the it),in the event no bid is
received that fully complies with all requirements and criteria used to determine the lowest responsible bid.
6. Acceptance
Acceptance of Bidder's offer for an open market purchase will be in the forin of a purchase order. Acceptance or Bidder's offer for
supply agreements will be by acceptance letter. Acceptance of Bidder's offer for service agreements will be by fully executed
contract. Subsequent purchase orders and release orders may be issued as appropriate.
7, Conflicts ofinterest
Bidders must comply with the conflict of interest provisions of the City Charter and Code of Ordinances. Prior to the submission of
any bid,each Bidder must file with the City's purchasing office a disclosure of interests on the form supplied by the City. Bidders are
obligated to provide updated information concerning the disclosure of interests, as warranted, throughout the time the bids are being
considered.
Bidders who already have a current disclosure of interest form on rile in the City's purchasing office will not be required to submit a
separate form with their bids, provided that they have signed the certificate on the Bid Sheet certifying that the disclosure of interest
information an file is current and true.
8. Equal Employment Opportunity
Bidders are expected to comply with the Affirmative Action Policy Statement of the City with respect to its provisions concerning
contractors. Any complaints filed with the City alleging that a Bidder is not an Equal Opportunity Employer due to activities arising
during a previous City contract will be referred to the Human Relations Commission ("Commission")of the City for the purpose of
review and recommendation, Summaries of reports by the Human Relations Administrator or the Commission may be considered in
any future bid awards by the City, The City expressly reserves the right to consider such reports in determining the lowest responsible
bid.
CITY OF CORPUS CHRIST]
PURCHASING DIVISION
STANDARD PURCHASE TERMS AND CONDITIONS
Seller and City agree as follows 12. SAFETY WARRANTY Seller warrants that the product sold to City shall conform t i
i SELLER TO PACKAGE GOODS Seller will package goods i
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BED SHEET
BID INVITATION NO. ® 1
PAGE 1 OF 1
BID ER AUTHORIZED SIGNATURE
1. Refer to"Instructions to Bidders"and Standard c er and Conditions fore completing i .
2. Quote your best price, F.O.B.Destination, each item.
3. In submitting s bK I certify:
a. That the prices in this bid have been arrived at independently,without consultation,communication,or agreement
with any other bidder or competitor,for the purpose of restricting competition with regard to prices;
® That I am an Equal Opportunity Employer;and
c. That the disclosure of Interest information o e with City purchasing u t to e Code of Ordinance is
current and true.
UNIT TOTAL
ITEM DESCRIPTION TY UNIT PRICE PRICE
Twelve month Supply Agreement with option to extend or
up tot ( additional twelve month periods, subject to
the approval of the supplier and the City Manager or his
designee for Custodial ices in accordance with
Specification No. 1063.
1.01 Main Police Building (Includes Main Police Station and 12 Mo.
Municipal Court) located at 321 John Sartain Street,
Corpus Christi, Texas 78401 in accordance with
Specification No. 1063.
NOTE: Attachment I (Service Agreement) Bidders are
required to sign attached contract marked as Attachment .
The signed contract will be made of bidder's offer and
must be returned it i . Failure to do so may result in
your bid being deemed non-responsive. The City
complete the successful bidder's contract er is
accepted.
CITY OF CORPUS CHRISTI SPECIFICATIONNO. 1063
MATERIALS MANAGEMENT DATE: 3/15/13
PAGE I OF 17
SPECIFICATIONS FOR CUSTODIAL SERVICES
FOR THE MAIN POLICE BUILDING
SECTION I
General Requirements and Bidding Instructions
I. GENERAL I`NTENTION: The purpose of this specification is to obtain custodial services
a s s pecified in the standards contained herein.
2. GENERAL DESCRIPTION: The services the contractor will provide include furnishing all
management effort, supervision, transportation, labor, equipment, approved materials and
supplies to perform custodial services as required.
3. LOCATIONS: The work will be located in the Main Police Building (includes Main Police
Station and Municipal Court), 321 John Sartain Street.
4, TERM OF CONTRACT: The to of the contract will be twelve months with option to
extend for up to two (2) additional twelve month periods, subject to the approval of the
supplier and the City Manager or his designee.
5. PRE-AWARD SURVEY: The City may make a pre-award survey of the Best Value
conforming bidder to determine whether such bidder is qualified and capable to perform the
contract. The pre-award survey will involve examination of the bidder's financial and technical
status and its understanding of the contract requirements.
The following are examples of the type of information that, upon request, the bidder will be
prepared to provide in writing to the pre-award survey to Requested information will be
forwarded within three (3) days of such a E Luest.
a. Identification of Contractor's personnel and management to be used on this contract,
to include the complete name, social security number, date of birth, height and weight
for all employees who will work in any Police Building.
b® The Contractor's technical and management plan for performing the required services.
Contractor will provide anticipated work schedule showing projected work times,
days, number and names of personnel.
SPECIFICATION NO. 1063
PAGE 2 OF 17
C. Description of Contractor's facilities and equipment.
d. Summary of the Contractor's experience in performing work of this type, similar size,
scope and nature required by this specification. Recommend that contractor have at
least three years of prior experience working in large commercial buildings of this type.
e. Current financial statements and data, to include a statement from the Tax Assessor's
Office stating that n o t axes are currently due or overdue.
f. Other similar work presently under contract.
9. Prior contracts for similar work, dates of contracts and the names and current addresses
of the individuals with the organization who oversaw the day to day cleaning who
may be contacted for infonnation concerning the Contractor's performance.
Failure to provide requested information; or if after review of the information, the City determines the
bidder is not a responsible bidder, the bidder's bid may be rejected.
SECTION 11
Technical Specifications
I. GENERAL REQ C1 ENT : The Contractor will provide custodial services as described
herein. Custodial services apply to all designated spaces including, but not limited to halls, rest
rooms, office spaces, reception areas, conference rooms, court rooms, auditorium, weight room,
showers, locker rooms, parking lots, work areas, entrance ways, lobbies, storage areas,
elevators, warehouse areas, stairways and stairwells. Cleaning will include areas under
furniture, fumishings, floor mats, and runners. all pieces of furniture such as tables, chairs,
trash cans, etc. will be moved to facilitate cleaning. Large pieces of furniture such as desks,
file cabinets, book cases, etc° will not be moved. All furniture and furnishings will be restored
to their proper locations after cleaning has been completed. Cleaning frequencies, cleaning
requirements, summary and special cleaning and/or frequency requirements are specified in the
appendices. The Contractor will have one employees assigned to the in Police Station, one
employee assigned to work from 8-00 a.m., to 5:00 p.m., Monday through Friday excluding
City designated holidays. Contractor will have a supervisor on site during all Contractors'
working hours after 5:00 P.M., Monday through Friday, excluding City designated holidays.
Weekend and or holiday cleaning will not require a supervisor on site; however, a supervisor is
required to conduct regular site inspections on weekends. Both the Day Porter and Supervisor
must be accessible via phone during working hours, even if this means carrying a cell one
furnished by the Contractor during all contractors' working hours. Restricted or high security
areas will be cleaned during normal working hours while City employees are present. The
majority of cleaning will occur after normal working hours.
SPECIFICATION NO. 1063
PAGE 3 OF 17
2. CONTRACT ADMINISTRATOR- The person designated by the City of Corpus Christi to
administer this contract is the Police Maintenance & Operations Superintendent. The Contract
Administrator will approve all phases of performance and operations under this contract
including deductions for no performance and authorizations for payment. The Contract
Administrator will be the single point of contact for the Contractor for all contractual matters.
3. I`NVOICING INSTRUCTIONS- Contractor's invoices will be submitted to the Contract
Administrator and or designee within five working days following the end of each on in
which services are performed. Invoices submitted prior to the end of the period will not be
processed until the period has been completed. The original of each invoice will have attached
a summary of work performed and charges. On verification of work actually performed and
receipt of Contractor submittals, the Contract Administrator will process invoices for payment.
Payment will be based on a monthly charge based the contract price.
4. CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM REQUIRED
SERVICES- The City will give the Contractor written notice of deficiencies via email notices,
a° prior to charging liquidated damages, and
b. whenever unsatisfactory services are performed. The parties hereto agree that due
to the obligations of the Contractor under another clause herein to maintain an effective
inspection system, Contractor will be conclusively presumed to have actual knowledge
of work not performed.
In the case of unsatisfactory or non-performed work (deficiency), the City will have the
option to:
C. afford the Contractor an opportunity to perform the non-performed work within three
(3) hours of the Contractor being advised that he/she will be afforded the opportunity, in
the case of daily services; or twenty-four (24) hours in the case of all other services.
Contractor will not use the on-site custodian if it results in the non-completion of the
minimum 8:00 A.M. to 5:00 P.M. requirements (restricted or high security areas and
twice a day requirements), but will bring in a different custodian; or
d. perform the services by City personnel or by other means.
e° terminate the contract as described in this Agreement.
SPECIFICATIONNO. 1063
PAGE 4 OF 17
5. CONTRACTOR i3 LITY CONTROL: The Contractor will establish and maintain a
complete Quality Control Program that is acceptable to the Contract Administrator to
assure the requirements of the contract are provided as specified.
6. CITY. UALITY ASSURANCE: All phases of the services rendered under this contract are
subject to inspection by the City both during the Contractor's operation and after task
completion. All incomplete or unsatisfactory work will be handled as previously noted. If the
Contractor's overall performance is unsatisfactory, the City will so notify the Contractor in
writing. The Contractor will reply to such notice in writing. The Contractor will reply to
such notice within three (3)working days with appropriate corrective action.
7. FACILITIES PROVIDED FOR THE CONTRACTOR: The City will make available to the
Contractor janitorial closets for storage space. Access to the water closets will be shared in the
Main Building I", 2nd, 3rd, 4th and 5th floors. The Contractor will assume responsibility for
safekeeping of his supplies, equipment and facilities and take adequate precautions to ensure
are are kept clean to prevent fire hazards, odors and vermin. Contractor will obtain and post
in a conspicuous place OSHA and safety requirements within the facilities for all chemicals
used in the performance of this work. At the completion of the contract, areas will be returned
to the City in the same condition as received, except for reasonable we and to The
Contractor will be responsible for the cost of any repairs caused by negligence on his/her part
or on the part of his/her employees. The City will not provide any office space to the
Contractor. The Contractor is responsible, at his own expense, to secure and maintain the
office space necessary for the performance of his work. The Contractor will maintain a
telephones by which Contractor's representative and supervisor can be reached during normal
City working hours, Monday through Friday, except City designated holidays, 8:00 A.M.
through 5:00 P.M..
8. CONTRACTOR FURNISHED SUPPLIES AND EQI T:
a. SUPPLIES: The Contractor will provide all cleaning materials and supplies,
necessary for the performance of this contract with the exception of rest room
consumables such as toilet tissue, paper toilet seat covers, paper towels, trash can
liners, liquid soap, Materials and supplies provided will be compatible with equipment
provided by the City, of acceptable industry grade and quality, and subject to approval
by the Contract Administrator. The City will furn-ish to the Contractor all rest rooms
consumables including toilet tissue, paper toilet seat covers, paper towels, trash can
liners, and liquid soap.
Cleaning supplies for the rest rooms and all other areas of the building is the
responsibility of the Contractor.
SPECIFICATION NO. 1063
PAGE 5 OF 17
b® EQUIPMENT: Contractor is required to furnish all equipment necessary for
performance of the contract. Such equipment and use of equipment will be
subject to inspection and approval of the Contract Administrator prior and during
the life of the contract.
9. SECURITY REQUIREMENTS: The Contractor will comply with all City Security
requirements.
a. Due tote nature of Police and Municipal Court information, Contractor
employees must have clear Criminal History Backgrounds and this must be
verified before each employee is cleared to work in the building.
b® The Contractor will comply with all City Security requirements. The Contractor
will submit the name, address, Social Security Number, height, weight, date of
birth, copy of driver's license or picture ID of the Contractor and each employee
hired for work on this contract, a completed Personal History Statement and other
forms as may be required for security® It will be the Contract Administrator's
decision whether a Contractor's employee is acceptable to work in the
Police/Municipal Court areas.
C. Contractor employees found to be working in any Police or Municipal Court area
who have not been cleared in advance will be required to leave the area
immediately and the Contractor will be fined $500 for each employee, per
instance.
d. There are designated restricted or high security areas that are of even higher
concern where Contractor employees must be accompanied by a Police or
Municipal Court employee at all times. Contractor employees found to be
working in any Police or Municipal Court restricted or high security area who
have not been cleared in advance or is unaccompanied by a Police or Municipal
Court employee will be required to leave the area immediately and the Contractor
will be fined $500 for each employee, per instance.
e. The Contractor will have a supervisor on site during all periods the building is
being cleaned after normal working hours.
SPECIFICATION NO. 1063
PAGE 6 OF 17
10. ACCIDENT REPORTING: The Contractor will maintain an accurate record of and will
report to the Contract Administrator all accidents resulting in the death,traumatic injury
or occupational disease. All accidents must be reported in writing, in detail, within
twenty-four(24) hours of their occurrence.
11. SUPERINTENDENCE BY THE CONTRACTOR:
a. The Contractor will have a competent Manager immediately available during
normal working hours 8:00 A.M. to 5:00 P.M., including lunch hour, Monday
through Friday, excluding City holidays.
b. Manager must be able to respond by phone or in person within 30 minutes, and
have immediate communications with on-site workers.
c. During other Contractor working hours, after 5:00 P.M. Monday through Sunday,
excluding holidays, an onsite supervisor must be on site at the Main Police
Building. No services shall be performed unless approved supervisor is in place.
If requested by City, Contractor agrees to replace person in supervisor position in
order to meet this requirement.
d. Manager will visit and inspect the work site at least twice (2 times) a month.
Manager or owner(s) will schedule time/date of monthly visits with the Contract
Administrator.
e. Manager will have the written authority to speak and act for the Contractor.
f. Changes in personnel will be furnished to the Contract Administrator, in writing,
prior to making such changes or before personnel begin working on the property.
12. SUPERINTENDENCE BY THE CITY: There are restricted or high security areas which
require that a City employee be present during Contractor employee work; see Appendix
"B"'. Contractor will coordinate the cleaning of these areas to ensure areas are cleaned
between 8:00 A.M. and 5:00 P. through Friday, excluding City designated
holidays.
13. CONTRACTOR EMPLOYEES: The Contractor will fumish an adequate number of
employees to perform all work specified within the contract. This will include an on-site
supervisor to accompany the work crew after City normal working hours. or
accomplished during normal working hours will be monitored periodically, but does not
require an on-site supervisor. The employees' responsibilities include turning off all
lights not required and securing all windows and doors as required for security as each
job site is completed.
SPECIFICATION NO. 1063
PAGE 7 OF 17
Contractor's employees will conduct themselves in a proper and efficient manner at all
times, and especially to maintain a business-like relationship with others. The Contractor
expressly agrees to remove from the site any employee:
a. whose continued employment is deemed by the City to be contrary to the Public
interest or inconsistent with the best interests of the City; or
b. who has submitted false or misleading information on any employee information
form, i.e., Personal History Statement; or
C. who is found to be in a restricted or high security area while not in the company
of a Police Department or Municipal Court employee.
14. IDENTIFICATION OF CONTRACTOR EMPLOYEES: All Contractor employees
working under this contract will be identified by a distinctive uniform or other outer
garment such as a shirt or blouse; a tee shirt is not acceptable. The employee will we a
picture style identification card on the upper outer garment. Such garment and
identification will be provided by Contractor and must be approved by the Contract
Administrator. Contractor employee/s found without identifying upper, outer garments
or ID's will be removed from the building.
15. NORMAL CONTRACTOR WORKING HOURS:
a. All work will be performed at the work site during the hours established, see
Appendix "B".
b. Areas designated as five (5) days per week must be cleaned Monday through
Friday excluding designated City holidays.
c. Those designated as seven (7) days per week must be cleaned every day including
holidays.
d. The areas designated restricted or high security, which require Police or
Municipal Court personnel presence, will be cleaned between 8:00 A.M. and 6:00
P.M. Monday through Friday, excluding City designated holidays.
16. PRE-PERFORMANCE CONFERENCE: Prior to commencing work under this contract,
the Contractor will meet in a conference with the Contract Administrator to discuss and
develop mutual understandings relative to the execution of this contract. A contract
incorporating the provisions of these specifications will be provided by the City for
execution by the successful Contractor.
SPECIFICATION NO.1063
PAGE 8 OF 17
17® PERFORMANCE EVALUATION MEETINGS: The Contractor's Manager will visit the
Contract Administrator or his designated representative monthly. Additional meetings
will be held at the discretion of the Contract Administrator, but not less often than
monthly. A mutual effort will be made to resolve all problems identified.
18. FIRE PREVENTION: The Contractor will familiarize himself and require his employees
to become familiar with the method(s) for activating the fire alarm. The Contractor and
his employees will observe building regulations regarding smoking and will be cognizant
of and observe all requirements for handling and storage of combustible supplies,
materials, and daily disposal of combustible waste,trash, etc.
19. ACCESS TO POLICE AND MUNICIPAL COURT BUILDING: It is the Contractor's
responsibility to initially obtain keys from the Police Operations Manager for access to
all designated areas for cleaning. All keys will be returned on the last effective date of
the contract or the City shall deduct from contractor's last invoice, an amount equal
to a $200 fine for each key not turned in tote City.
a. General access to the building will be located on the first floor. Access to
cleaning areas not considered high security areas will be provided by a set of keys
issued to Contractor for the supervisor on site. These keys are t® be carried by
the On-site Supervisor only. These keys will not be taken away from the
building. No keys will be duplicated for any reason. Access to and cleaning in
restricted or high security areas will be during normal working hours while City
employees are present.
b. The Contractor will be liable for rekeying, replacing or otherwise altering locks
and security systems should these systems become compromised as a result of
Contractor or Contractor employee negligence. Similarly, the Contractor will be
liable for the loss of any goods, materials or records which occur as a result of
negligence on the part of the Contractor or Contractor employees.
20. AVAILABILITY OF UTILITIES: Water and electric power as required for the work in
This contract are available at existing outlets at no cost to the Contractor.
21. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND CONTRACTOR
EMPLOYEE PROPERTY: The Contractor is responsible for taking action to protect
supplies, equipment, and personal property of his employees from loss, theft, or damage.
22. MAINTENANCE MANAGEMENT: The Contractor will be responsible for the
management of the total custodial effort. This is to include at least the following: the
planning and programming for all services described herein, a Quality Control Program
record and reporting requirements and monthly visits with Contract Administrator.
SPECIFICATION NO. 1063
PAGE 9 OF 17
23. CUSTODIAL CLEANING REQUIREMENTS: Cleaning requirements for all areas are
to be performed in accordance with the frequencies indicated in Appendix "B". The
Contractor will submit to the Contract Administrator for approval a monthly schedule
which corresponds t o t he required tasks and frequencies. Performance requirements for
the work items contained in Appendix "B" are further defined as follows®
FLOORS
1) Is' Floor Property Room Gun Storage & 2 d Floor Weight Room Q m Floor
(Sweep & Mop)-
Daily - Rubber flooring will be swept and mopped daily removing all loose
dirt, lint, and foreign matter.
2) Vinyl & Ceramic Tile Floors
(Sweep, Mop,
• Daily - All vinyl the floors will be mopped daily with an approved
cleaning solution to present a clean appearance, free from dirt, traffic
marks, streaks, scuff marks, stains, and foreign matter.
• Daily - Floors will be buffed.
• Daily - When floors cannot be satisfactorily cleaned otherwise, they will
be spot scrubbed.
• Daily - Floors will be treated with a rejuvenator or finishing compound as
necessary and buffed when completely dry to provide a uniform glossy
appearance.
• Daily - All baseboards, doors, and walls will be cleaned of any mop and
buffer splatters. -
• Daily - Contractor will ensure that contract employees observe all safety
precautions including the posting of warnings such as Wet Floors.
• Bi-Annual - Strip and wax flooring to a high buff flnish.-
3) Cameted Floors & Ru
(Vacuum & Spot Clean)-
• Daily - Carpeted areas, rugs, and mats will be vacuumed free of all loose
soil and debris.
• Daily ® Unusual spots, spills, streaks, or stains will be spot cleaned with an
approved cleaner.
• Bi-Annual - Shampoo and dry all carpets.
SPECIFICATION NO. 1063
PAGE 10 OF 17
REST ROOMS & SHOWER STALLS
• Twice Daily - (Monday thru Friday) All public restrooms throughout the Police
Building will be cleaned twice daily approximate times 10:00am and 2:00p m.
The night shift will conduct a third cleaning.
• Daily— (Monday thru Friday between 8:00a m— 5:00p in) Private office restrooms
will be cleaned once daily.
• Dail - Restroom fixtures, inals, lavatories, and sinks will be washed inside and
outside utilizing a disinfectant and will be free of dirt.
• Dail- The floor will be wet mopped with a disinfectant.
• Daily - Floor mats where provided by the City will be cleaned free of in and
stains.
• Daily- Walls and partitions will be cleaned free of dirt, streaks, stains, and graffiti
to the ceiling.
• Daily- Mirrors will be cleaned and polished.
• Daily- All metal and hardware will be clean and bright.
• Daily - Showers, walls, and floors will be scrubbed free of soap film, dirt, and
mildew with an approved cleaner daily.
• Dail - All waste receptacles will b e e mptied and trash deposited in dumpster
outside the building.
• Daily - All restroom supply holders including paper towels, toilet tissue, paper
toilet seat covers, and soap dispensers will be cleaned and filled daily.
• Twice Weekly — (Mondays & Thursdays) An approved liquid live bacterial
cleaner will be applied to all rest rooms and shower floor drains on assigned days.
• Once Weeklv - Hard water deposits will be removed weekly from all metal
hardware such as water faucets and drinking fountains with approved cleaner.
• Monthly- The floor will be stripped and a floor sealer will be used but NO WAX
will be used.
SPECIFICATION NO. 1063
PAGE I I OF 17
OFFICES, OPEN OFFICE SPACE, CONFERENCE ROOMS, & COURT ROOMS
• Daily - Waste baskets will be emptied and a new trash can liner installed if
needed, remove to or wet liners.
• Ddly- All trash will be deposited in dumpster outside the building.
• Daily- White boards, where present, will be erased and washed clean along with
trays.
• Daily- Thoroughly clean all glass surfaces and doors, including glass in doors
and partitions.
• Daily - Doors, woodwork trim, benches, walls, and wall partitions will be wiped
and spot free.
• Daily- Chairs in conference rooms will be neatly arranged around the conference
table to present a neat appearance.
• Daily- Paper Shredding Machines will bee tied, cleaned, and have a
new plastic trash bag installed when needed.
• Weekly—Conference Rooms with wood paneling, wood table, and wooden chairs
will be cleaned and polished with a thin layer of furniture polish.
saki ® All furniture, desks, equipment including personal computers, printers,
kitchen appliances, snack machines, horizontal ledges, and window sills will be
dusted.
Weekly - All desks and tables free of papers, documents, and personal effects of
City employee will be cleaned or polished as necessary to maintain an acceptable
appearance.
Monthly - Waste baskets will be washed clean free of dirt monthly and when
needed if wet or messy.
SPECIFICATION NO. 1063
PAGE 12 OF 17
LOBBIES, ENTRANCES, & RECEPTION AREAS
• Daily - All furniture, fire apparatus, doors, horizontal ledges, and window sills
will be dusted and wiped free of dirt and smudges.
• Daily- Drinking fountains will be cleaned and disinfected.
• Daily - Glass windows and walls both inside and out along with railings will be
cleaned free of soil and markings including entrance glass doors.
• Daily - to baskets will be emptied and a new trash can liner installed if
needed, remove to or wet liners.
• PAL- All trash will be deposited in dumpster outside the building.
• Daily- Miscellaneous hardware and bright metal work will be wiped clean daily.
• Daily -- The (3) main entrances and (2) stair well entrances to the Police
Department door thresh holds will be swept and cleaned to remove any debris
caught in the tracks.
• Weekly - The (3) main entrances and (2) stair well entrances to the Police
Department door thresh holds will be polished with approved cleaner.
Miscellaneous hardware and bright metal work will be polished once a
week.
Drinking fountain surfaces are to be polished free of stains, smudges,
and chemical scale build up.
SPECIFICATION NO. 10603
PAGE 13 OF 17
STAIRS & STAIRWELLS
• This includes stairwell landings, stairs, and steps between landings for (4) stair
wells (2) interior stair wells which cover five floors, (1) stair well leading to the
exterior of the building covering four floors, and (1) stair well leading to the
exterior of the building covering two floors.
• NO WAX will be applied to any landing or stairs.
• Daily- Interior stair landings and steps will be swept daily.
• Daily -- The (2) stair well exterior entrances to the Police Department metal door
thresh will be swept and cleaned to remove any debris caught in the tracks.
• Weekly - The (2) stair well exterior entrances to the Police Department metal
door thresh will be polished with appropriate cleaner.
• Weekly - Interior stair landings and steps will be swept, scrubbed, and damp
mopped weekly.
• Weekl - and railings, ledges, grills, fire apparatus, and doors will be cleaned
and dusted.
ELEVATORS
• The (2) passenger elevators and (1) service elevator will be cleaned daily.
• Daily - All surfaces in the interior and exterior of the elevator cab will be cleaned
and polished daily.
• Daily - Stainless steel areas will be cleaned with an approved stainless steel
cleaner.
• Dailv - Laminate walls will be wiped with an approved cleaner.
• D
AL ly - Vinyl tile floors will be swept and mopped free of all loose soil and
debris.
• Weekly - Vinyl the floors will be waxed and buffed weekly to assure a shiny,
clean appearance.
SPECIFICATION NO. 1063
PAGE140F17
REFUSE DISPOSAL
• Qp
:ly - All loose trash removed from the buildings will be placed in plastic bags
deposited in outside dumpster.
• Daily - All boxes small or larger will be broken down prior to placing in the
dumpster.
• Daily- If requested, the Contractor will is up and deposit recyclable waste such
as computer paper and aluminum cans in containers separate from the general
refuse. The City will provide separate containers for deposit of recyclable
materials.
KITCHEN, BREAK ROOMS, & VENDING AREA
• Daily - Waste baskets will be emptied and a new trash can liner installed if
needed, remove to or wet liners.
• Daily- All trash will be deposited in du Aster outside the building.
• Daily - All furniture, equipment, appliances, horizontal ledges, and window sills
will be dusted.
• Daily - Stove tops, counter tops, sinks, and the exterior of refrigerator, freezers,
microwaves, and conventional ovens will be washed clean free of dirt and foreign
material.
• Daily — All tables, chairs, doors, woodwork, walls, and cabinets will be wiped
clean.
• Dails - Chairs will be neatly arranged around the table(s).
• Daily - Thoroughly clean all glass surfaces.
HIGH CLEANING
• Monthly- Clean all window blinds & office windows to remove all lint, litter, and
soil.
• Monthly — Clean all air vents in offices, conference rooms, hallways, and public
spaces to remove all lint, litter, and soil.
• Monthly — Clean all light fixtures, glo bes, reflectors, and plastic panels will be
cleaned - free of bugs, dust, grease and other foreign matter.
SPECIFICATION NO. 1063
PACT E15OF17
911 CALL CENTER
• Three Times Daily ® All Trash must be empted (3) times daily in the 911 Call
Center, every day of the week ® Monday thru Sunday. Times of removal
10°00 , 2:00pm, and 8:00pm.
• Monthly— Clean and dust behind all desk computer monitors.
EXTERIOR
• IDail y— (Monday thru Sunday) All areas exterior to the Police Station building
consisting of entrance stairs, landings, smoker's deck, ramps, parking lots,
sidewalks, exterior landscaped areas, and porches leading tote first floor
entrance and the service ramps will be maintained free of trash and refuse
(including small paper, leaves, empty bottles, cans, cigarette butts, and gum).
• Dails ® Trash will be removed from waste and cigarette receptacles located
outside the entrances.
• Dails ® ( on ay thru Sunday) There are (3) main entrances to the building as
well as (2) stair well exits/entrances which consist of stairs and landings.
Immediately in front of these entrances are to be swept to the far edge of the
sidewalk. Scrub and remove any bird deification or gum.
IN
SPECIFICATION NO. 1063
PAGE160F17
APPENDIX A
CITY RECOGNIZED HOLIDAYS
1. The first day of January (New Year's Day).
2. The last Monday of May (Memorial Day).
1 The fourth day of July (Independence Day).
4. The first Monday of September(Labor Day).
5. The fourth Thursday of November(Thanksgiving Day).
6. The twenty-fifth day of December(Christmas Day).
7. One holiday to be determined by the City.
When a holiday listed above falls on a Sunday, the following business day shall be considered a
holiday. When any holiday listed above falls on a Saturday, the preceding Friday shall be
considered a holiday. In addition to the above, any day may be designated a holiday by
proclamation of the Mayor, upon approval of the City Council.
SPECIFICATION O. 1063
PAGE 17 OF 17
APPENDIX B
RESTRICTED AREAS
Cleaning Occurs®Monday thru Friday, 8:00am to 5:00pm excluding City holidays.
I st Floor: Property Warehouse
4th Floor: Forensics — offices and labs
5th Floor: Chief of Police (clean at 8:00 A.M.)
Assistant Chief s of Police (3 offices)
Room 525
ADDITIONAL INFORMATION
The Contractor will provide custodial services as described herein. Custodial services apply to all
designated spaces including, but not limited to: halls, office spaces, reception areas, conference
rooms, court rooms, entrance ways and lobbies. Cleaning will include areas under furniture,
furnishings, floor mats and runners. All furniture and furnishings will be restored to their proper
locations after cleaning has been completed. Cleaning frequencies, cleaning requirements,
summary and special cleaning and/or frequency requirements are specified in the appendices.
The Contractor will have at least one supervisor on site after 5:00 pm, Monday t Friday.
The day porter and on site supervisor must be reachable via phone during working hours.
INSURANCE REQUIREMENTS
Ie SUCCESSFUL BIDDER'S LIABILITY INSURANCE
A. Successful Bidder shall not commence work under this agreement until all insurance required
herein has been obtained and approved by the City's Risk Manager or designee (Risk Manager).
Successful Bidder must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been so obtained.
B. The Successful Bidder shall furnish to the Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverage by insurance company(s) acceptable to the
Risk Manager. The City must ben e as an additional insured for the General Liability policies,
and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30 day written notice of non-renewal,material change, Bodily Injury and Property Damage
cancellation ®r termination required on all certificates Per occurrence'aggregate
and policies
Commercial General Liability including: $1,000,000 COMBINED SINGLE LIMIT
1° Commercial Form
2. Premises®Operations
3. Products/Completed Operations Hazard
4. Contractual Liability
5, Broad Form Property Damage
G. Independent Contractors
7. Personal Injury
AUTOMOBILE LIABILITY--OWNED,NON-OWNED $500,000 COMBINED SINGLE LIMIT
OR RENTED
WHICH COMPLIES WITH THE TEXAS WORKER�
WORKERS' COM PENS ATION COMPENSATION ACT AND SECTION 11 OF THIS
EXHIBIT
EMPLOYERS' LIABILITY $500,000
BLANKET COM MERCIAL BOND $25,000 per employee
(For the City's protection against vendor employee
dishonesty)
C. In the event of accidents of any kind, Successful Bidder shall furnish the Risk Manager
with copies of all reports of such accidents within ten (1 0)days of the accident.
Its ADDITIONAL REQUIREMENTS
A. Successful Bidder must obtain workers' compensation coverage through a licensed
insurance company in accordance with Texas law. The contract for coverage must be written
on a policy and endorsements approved by the Texas Department of Insurance. The
coverage provided must be in amounts sufficient to assure that all workers' compensation
obligations incurred will be promptly met. If workers' compensation coverage is not written
in accordance with Texas law, "All Other States" endorsement must be indicated on the
certificate of insurance.
B. Successful Bidder's financial integrity is of interest to the City; therefore, subject to
Successful Bidders right to maintain reasonable deductibles in such amounts as are approved
by the City, Successful Bidder shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Successful Bidder's sole expense,
insurance coverage written on an occurrence basis, by companies authorized and admitted to
do business in the State of Texas and with an A.M. Best's rating of no less than A- (VII).
C. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply tote limits required
by the City, and may require the deletion, revision, or modification of particular policy
terms, conditions, limitations or exclusions (except where policy provisions are established
by law or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Successful Bidder shall be required to comply with any such requests and shall
submit a copy of the replacement certificate of insurance to City at the address provided
bBlow within 10 days of the requested change. Successful Bidder shall pay any costs
incurred resulting from said changes. All notices under this Article shall be given to City at
the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi,TX 78469-9277
(361) 826-4555® Fax 9
D. Successful Bidder agrees that with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
• Name the City and its officers, officials, employees, volunteers, and elected representatives
as additional insured by endorsement, as respects operations and activities of, or on behalf
of, the named insured performed under contract with the City, with the exception of the
workers® compensation and professional liability polices;
• Provide for an endorsement that the "other insurance" clauses all not apply to the City of
Corpus Christi where the City is an additional insured shown on the policy;
• Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
Provide thirty (30) calendar days advance written notice directly to City of any suspension,
cancellation, non-renewal or material change in coverage, and not less than ten (1 0) calendar
days advance written notice for nonpayment of premium.
E. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Bidder shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Successful Bidder's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and to
maintain the required insurance shall constitute a material breach of this contract.
F. I n a ddition to any other remedies the City may have upon Successful Bidder's failure to
provide and maintain any insurance or policy endorsements to the extent and within the time
herein required, the City shall have the right to order Successful Bidder to stop or
hereunder, andlor withhold any payment(s) which become due to Successful Bidder
hereunder until Successful Bidder demonstrates compliance with the requirements hereof.
G. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Bidder may be held responsible for payments of damages to persons or property
resulting from Successful Bidder's or its subcontractor's performance of the work covered
under this agreement.
H. It is agreed that Successful Bidder's insurance shall be deemed primary and non-
contributory with respect to any insurance or self insurance carried by the City of Corpus
Christi for liability arising out of operations under this contract.
I. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
Attachment I
SERVICE AGREEMENT
Contractor
Supply Agreement No. SA
THIS Custodial Service Ap=tmr,
W (this "Agreement") is entered into by and between
(the "Contractor") and the City of Corpus Christi, a Texas home-rule
municipal corporation (the "City") by and through its duly authorized City Afanager or
designee ("City Manager"), effective for all purposes upon execution by the City Manager.
WHEREAS Contractor has proposed to provide Custodial Service for Police Department
Main Building and Municipal Court, 321 John Sartain Street, in response to Bid Invitation
No. BI-0161-13 in accordance with Specification No. 11063, dated Revised 03/15/13 which is
incorporated and attached as Exhibit A;
WHEREAS the City has determined Contractor to be the lowest responsible bidder;
NOW, THEREFORE, Contractor and City enter into this Agreement and agree as follows:
1. Services. Contractor will perform the Custodial Service for City Hall, Frost
Buildings and Facility Maintenance in accordance with Specification No. 1063.
2. Term. This Agreement is for twelve (12) months commencing on the date signed
by the last signatory hereto and continuing for twelve months thereafter. The to includes an
option to extend for up to two additional twelve-month periods subject tote approval of the
Contractor and the City Manager or his designee ("City Manager").
3, Contract Administrator. The Contract Administrator designated by the City is
responsible for approval of all phases of performance and operations under this Agreement
including deductions for non-performance and authorizations for payment. All of Contractor's
notices or communications regarding this Agreement must be directed to the Contract
Administrator, who is Police Maintenance & Operations Superintendent.
4. Independent Contractor. Contractor will perform the services hereunder as an
independent contractor and will fumish such services in its own manner and method, and under
no circumstances or conditions may any agent, servant, o r e mployee of Contractor be considered
as an employee of the City.
5. Insurance. Before activities can begin under this Agreement, Contractor's insurance
company(ies) must deliver a Certificate of Insurance, as proof of the required insurance coverages to the
Contract Administrator. Additionally, the Certificate must state that the Contract Administrator will be
given at least thirty (30) days' notice, by certified mail, of cancellation, material change in the coverages
or intent not to renew any of the policies. The City must b e n amed as an Additional Insured. The City
Attorney must be given copies of all insurance policies within 15 days of the City Manager's written
request.
6. Assignment. No assignment of this Agreement or any right or interest therein by
Contractor is effective unless the City first gives its written consent to such assignment. The performance
of this Agreement by Contractor is of the essence of this Agreement and the City's right to withhold
consent to such assignment is within the sole discretion of the City on any ground whatsoever.
7. Ffiscal 'Vear. All parties recognize that the continuation of any contract after the close of
any fiscal year of the City, which fiscal year ends on July 31 of each year, is subject to appropriations and
budget approval providing for covering such contract item as an expenditure in said budget. The City
does not represent that said budget item will be actually adopted, that determination is within the sole
discretion of the City Council at the time of adoption of each budget.
8.
iver® No waiver of any breach of any to or condition of this Agreement, or
Specification No. 1063, or Contractor's bid offer to Bid Invitation No. BI-0161-13 waives any
subsequent breach of the same.
9. Compliance with laws. This Agreement is subject to all Federal laws and laws of the State
of Texas. All duties of the parties will be performed in the City of Corpus Christi, Texas. The applicable
law for any legal disputes arising out of this Agreement is the law of Texas and such form and venue for
such disputes is the appropriate district, county, or justice court in and for Nucces County, Texas.
10. Subcontractors. Contractor may use subcontractors in connection with the work performed
under this Agreement. When using subcontractors, however, Contractor must obtain prior written
approval from the Building Maintenance Superintendent, Contract Administrator. In using
subcontractors, Contractor is responsible for all their acts and omissions to the same extent as if the
subcontractor and its employees were employees of Contractor. All requirements set forth as part of this
Agreement are applicable to all subcontractors and their employees to the same extent as if the Contractor
and its employees had performed the services.
11. Amendments. This Agreement may be amended only by written Agreement duly
authorized by the parties hereto and signed by the parties.
12. Termination. The City Manager may terminate this Agreement for Contractor's failure to
perform the services specified in Bid Invitation No. BI-0161-13 or Specification No. 1063. Failure to
keep all insurance policies in force for the entire to of this Agreement is grounds for termination. The
Contract Administrator must give Contractor 5 work days' written notice of the breach and set out a
reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City Manager
may terminate this Agreement immediately thereafter.
Alternatively, City may terminate this Agreement upon 20 days' written notice to Contractor.
However, City may terminate this Agreement on 24 hours' -written notice to Contractor for failure to pay
or provide proof of payment of taxes as set out herein.
13. Taxes. Contractor covenants to pay payroll taxes, Medicare taxes, FICA taxes,
unemployment taxes, and all other related taxes according to Circular E Employer's Tax Guide,
publication 15, as it may be amended. Contractor must provide proof of payment of these taxes within 30
days after payment is due. Failure to pay or provide proof of payment is grounds for the City Manager to
immediately terminate this Agreement.
14. Drug Policy. Contractor must adopt a Drug Free Workplace Policy.
15. Violence Policy. Contractor must adopt a Violence in the Workplace Policy.
16. tice® Notice may be given by fax, hand delivery, or certified mail, postage prepaid, and
is received on the day faxed or hand delivered and on the third day after deposit if sent certified mail.
Notice shall be sent as follows:
IF TO CITY:
City of Corpus Christi
Attention: Police Maintenance & Operations Superintendent
P.O. Box 9277
Corpus Christi, Texas 78469-9277
FAX No.: (361) 826-3395
IF TO CONTRACTOR:
Contractor Name:
Contact Person:
Address:
City, State, Zip:
Fax No.:
I7. Month-to-Montl xtension. If the City has not completed the bidding process
and awarded a new supply agreement upon expiration of the original contract period or any extension
period, the Bidder shall continue to provide goods/services under this Agreement, at the most current
price under the terms of this supply agreement or extension, on a month-to-month basis, not to exceed six
months. This supply agreement automatically expires on the effective date of a new contract.
18. Sever ability. Each provision of the Agreement shall be considered to be severable and, if,
for any reason, any such provision or any part thereof, is determined to be invalid and contrary to any
existing or future applicable law, such invalidity shall not impair the operation of or affect those portions
of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if
the invalid or unenforceable provision or part thereof had been omitted.
19. INDEMNIFICATION
CONTRACTOR SHALL TO INDEMNIFY HOLD HARMLESS AND DEFEND THE
CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES AND AGENTS
(INDEMNITEES) FROM AND AGAINST ANY AND ALL LIABILITY, LOSS.,
CLAIMS, DEMANDS, SUITS AND CAUSES OF ACTION OF ANY NATURE ON
ACCOUNT OF DEATH, PERSONAL INJURIES, PROPERTY LOSS OR DAMAGE
OR ANY OTHER K1ND OF D"AGE, INCLUDING ALL EXPENSES OF
LITIGATION, COURT COSTS, A TTORIVE YS'FEES AND EXPERT WITNESS FEES
WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION
WITH THIS CONTRACT OR THE PERFORMANCE OF THIS CONTRACT,
REGARDLESS OF WHETHER THE INJURIES, DEATH OR DAMAGES ARE
CAUSED OR ARE CLAIMED TO BE CAUSED BY THE CONCURRENT OR
CONTRIBUTING NEGLIGENCE OF INDEMNITEES, BUT NOT BY THE SOLE
NEGLIGENCE OF INDEMNITEES UNMIXED WITH THE FAULT OF ANY
OTHER PERSON OR GROUP. CONTRACTOR MUST, AT ITS OWN EXPENSE,
INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO THEIR
SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED
THEREON WITH COUNSEL SATISFACTORY TO INDEMNITEES AND PAY ALL
CHARGES OF ATTORNEY AND ALL OTHER COSTS AND EXPENSES OF ANY
KIND ARISING FROM ANY OF SAID LIABILITY, D"AGE, LOSS, CLAIMS,
DEMANDS OR ACTIONS. THE INDEMNIFICATION OBLIGATIONS OF
CONTRACTOR UNDER THIS SECTION SHALL SUR V7VE THE EXPIRATION OR
SOONER TERMINA TION OF THIS AGREEMENT
SIGNED this day of 20—.
Contractor:
Name:
Title:
CITY OF CORPUS CHRISTI
Date:
Michael Barrera
Assistant Director of Financial Services
Incorporated by Reference:
Exhibit A-1: Bid Invitation No. BI-0161-13 (Includes Specification No. 1063 Insurance Requirements).
Exhibit 13: Bidder's Bid
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
SUPPLY AGREEMENT STANDARD PROVISIONS
Contractor and the City of Corpus Christi ("City") agree as follows:
1. Term. The to of this Supply Agreement is twelve- months, with the option to extend for up to
two (2) additional twelve-month periods, subject to the approval of the Contractor and the City
Manager or designee. If the City has not completed the bidding process and awarded a new
contract upon the expiration of the original contract period or any extension period, the Bidder
shall continue to provide goods/services under this Supply Agreement, at the most current price
under the terms oft °s Supply Agreement or extension, on a month-to-month basis, not to exceed
six months. This Supply Agreement automatically expires on the effective date of a new contract.
1 Descri tip n - Sale of Goods and Services. Contractor will transfer and deliver to the City, and
the City will pay for and accept the City's requirements, during the to of the Agreement for all
of the items described on the Bid Sheet(s). Quantities shown on the Bid Sheet(s) are estimates and
do not obligate the City to order or accept more than the City's actual requirements during the term
of this Supply Agreement, nor do the estimates limit the City to ordering less than its actual needs
during the to of this Supply Agreement, subject to availability of appropriated funds.
3. Purchase Order. The City will exercise its right to specify time, place and quantity to be
delivered in the following manner: Any City department or division may send to Contractor a
purchase order signed by an authorized agent of the department or division. The purchase order
will refer to this Supply Agreement and will specify the item, quantity, delivery date, shipping
instructions and receiving address of the ordering department or division.
4. Default In One Installment to Constitute Total Breach. Each installment of this Supply
Agreement is dependent on every other installment, and a delivery of non-conforming goods or
services, or a default of any nature under one installment will impair the value of the entire Supply
Agreement and may constitute a total breach of the Supply Agreement.
5. Rep lace me of Merchandise. Any merchandise rejected by the City must be corrected or
replaced by suitable merchandise within two weeks, at no charge to the City, or a replacement will
be bought on the open market and any costs incurred, including additional costs over the bid price,
shall be paid by the Contractor within thirty days of receipt of the City's invoice.
6. Price Adjustment. All goods and services to be delivered pursuant to this Supply Agreement,
including any extensions thereof, will be purchased at the prices on the Contractor's Bid Sheet,
provided that, at renewal or extension of the Supply Agreement for an additional twelve-month
period(s), the prices for goods and services to be delivered during the ensuing twelve-month
period(s) may be increased or decreased to the extent of changes in the cost of materials to the
Contractor, as reflected in written documentation provided by the Contractor to the City.
City of
Co
C hlutl
SUPPLIER NUMBER
TO BE ASSIGNED B=7—
PURCHASING DIVISION
CITY OF CO"US CHRISTI
DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all ersons or firms seeking to do business with the
City to provide the following information. Every question must te answered. If the question is not applicable,
answer with "NA". See reverse side for Filing Requirements,Certifications and definitions.
COMPANY NAME:
P. 0. BOX: STREET ADDRESS:
CITY: STATE: ZIP:
FIRM IS: 1. Co oration F1 1 Partnersbip 3. Sole Owner E]
4. Association Li 5. Other B
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each "employee" of the City of Corpus Christi having an 'ownership interest" constituting
3%or more of the ownership in the above named "finn."
Name Job Title and City Department(if known)
2. State the names of each "official" of the Ci of Corpus Christi having an "ownership interest" constituting 3%
o 44 "7 r more of the ownership in the above name
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named "firm."
Name Board, Commission or Committee
4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any
matter related to the subject of this contract and has an "ownership interest" constituting 3% or more of the
ownership in the above named"firm."
Name Consultant
FILING REQUIREMENTS
If a person who re uests o fficial action on a matter knows that the requested action will confer an economic benefit
on an ffi
y City ocial or employee that is distinguishable from the effect that the action will have on members of the
public in general or a substantial segment thereof,you shall disclose that fact in a signed writin to the City o fficial,
employee or body that has been requested to act in the matter, unless the interest of the City owicial or em 10 ee in
the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. 17thics
Ordinance Section 2-349 Ml
CERTEFICATION
I certify that all information rovided is true and correct as of the date of this statement, that I have not
knowing withheld disclosure ref information requested; and that supplemental statements will be promptly
submitteyto o the City of Corpus Christi,Texas as changes occur.
Certifying Person: Title:
(Type or[Tint)
Signature of Certifying Person: Date:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City Council of the
City of Corpus Christi,Texas.
b. "Economic benefit""® An action that is likely to affect an economic interest if it is likely to have an effect on that
interest that is distinguishable from its effect on members of the public in general or a substantial segment
thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis,
but not as an independent contractor.
d. "Finn." Any entity operated for economic gain, whether professional, industrial or commercial, and whether
established to produce or deal with a product or service, including but not limited to, entities operated in the
form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint
venture, receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City
Managers, Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm,
including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"
refers to holdings or control established through voting trusts, proxies, or special terms of venture or
partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the
purpose of professional consultation and recommendation.
CITY OF CORPUS CHRISTI
PURCHASING DIVISION
BUSINESS DESIGNATION FORM
ENSURE THIS FORM IS SUBMITTED WITH YOUR BID RESPONSE
PLEASE INDICATE VfHETHER YOUR COMPANY IS ANY ONE OF THE FOLLOWING:
El YES El NO - CERTIFIED HISTORICALLY UNDERUTILIZED BUSINESS (HUB)
Select all that are appropriate:
ASIAN PACIFIC
BLACK
HISPANIC
NATIVE AMERICAN
WOMAN
Pl=c visit the followins webi-itc for infonnation on bccoming a Texas Certirted HUB WPILICUrOwwo, t�bl
YES [_1 NO
® LOCAL SMALL BUSINESS (LSB)
A for-profit entity employing less than 49 employees located within the City limits of(,orpus Christi,Texas
E:1 YES F1 NO OTHER (PLEASE SPECIFY):
El THIS COMPANY IS NOT A CERTIFIED HUB or LSE
THE INFORMATION REQUESTED IN THIS FORM IS FOR STATISTICAL REPORTING
PURPOSES ONLY AND WILL NOT INFLUENCE AWARD DECISIONS OR THE AMOUNT
OF MONIES EXPENDED WITH ANY GIVEN COMPANY.
BID INVITATION NO: BI-
Firm Name: Telephone: Ext,
Address: Fax:
City: State: Zip: E-mail:
Date:
Signature of Person Authorized to Sign r rn
Signer's Name: Title:
(Please print or type)