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Home My WebLink AboutC2013-246 - 8/27/2013 - Approved Texas Dept.of Family Form 2282 and Protective Services Purchased Client Services Contract June 2013 Contract i #_ Service r l ( 1 1. GENERAL REQUIREMENTS 1. arties and Governing a urs nt to its authority under Texas Human Resources Code §40.058, the Texas Department of Family and Protective Services (DFPS or the Department), and City of Corpus Christi (Contractor) enter into this Contract(Contract or Agreement), which, together with its incorporated documents and attachments, constitutes the entire agreement under the above referenced contract number. This Contract will be governed by and construed in accordance ith the laws of the State of Texas with venue in State istrit Court, Travis County, Texas. DFPS agrees to purchase the services noted in this Contract, and Contractor agrees to provide these services according to the terms and conditions set forth in this agreement. In this Contract, all references to DFPS will include the Texas Health and Human Services Commission ( C) and any other agency named in Chapter 1 oft the Texas Government Code. When acting in such capacity, C or such other agency is an authorized ent acting on behalf of DFPS. 1.2. Effective Date of o tract. The effective date of this Contract is Seotember 1, 2013 to August 31, 2014, 1.3. Contract Amount. DFPS will y the Contractor up to$386,769.67 for fecal year 2014 for September 1, 2013 through August 31, 2014 from vail ble funds for services rendered in accordance i the terms of this Contract upon receipt of a proper and verified statement and r deducting any known previous overpayment ads by the Department. 1. . Delivery of Notices. Any notice required or permitted under this Contract by one party tot e other party must be in writing and correspond with the contact information noted in this section. At all times, Contractor will maintain and monitor at least one active electronic mail (e-mail) address for the receipt of Contract-related communications from F . It is the Contractors responsibility to monitor this e-mail address for Contract-related information. 1.4.1. Contractor's Conc Information. The mailing address of the Contractor for all notices is 606 N. Carancahua,S ite 105.Corpus Christi, TX 78401. 1.4.2. State Agency's Contact Information. The mailing address of F for all notices is 2401 Ridgepoint Drive, 1C Y987 Austin. Texas 78754. 1. Funs Availability. This Contract depends upon the vailabili and receipt of state or federal funds that the Department has allocated to this Contract. If funds for this Contract become unavailable urin any budget period, DFPS may immediately terminate or reduce the amount of this Contract at the discretion of the Department. Contractor will have no right of ion against DFPS if cannot perform its obligations un er this Contract as a result of lack of funding for any activities or functions contained within the scope oft is Agreement. 1 . Payment. Contractors must seek payment or adjustment to payments in accordance with the time limit s cified in 45 CFR 95.1 (Code of Federal Regulations). This subpart establishes two"year(eight quarter)time limit for a State to claim Federal financial participation in expenditures un er State lane approved under Title IV-E and Temporary Assistance for Needy Families(TA NF), Any bill or amended bill, which is submitted to FPS later than seven quarters after the end of the quarter of the expense, will not be processed unless DFPS determines that submission for payment of the bill to the federal government can be executed in a proper and timely fashion. 2013-246 8/27/13 Page 1 of 17 Ord. 029935 TX Der)t of Familiv& Protective Texas Dept.of Family Form 2292 and Protective Services June 2013 Purchased Client is t 1.7. Independent Contractor. Contractor will serve as an independent contractor in providing services un er this Contract. Contractor's employees will not be construed as employees of DFPS or the State of Texas. Contractor has sole authority and responsibility to employ, discharge, and otherWise control its employees and contractors. Contractor is responsible for providing all necessary unemployment and workers' compensation insurance for the Contractor's employees. I.S. Order of Precedence. To the extent of any conflict between the provisions of this Contract and other relevant documents, the conflict ill be resolved, to the extent possible, by reference to the documents in the following order of riori 1.8.1. First, this Contract, including the scope of or and any attachments, and any amendments to any such items; 1.8.2. Second, the solicitation document, including all attachments and exhibits, and any modifications, addendum, or amendments issued in conjunction with the solicitation; an 1.8.3. Third, the application, response, or bid submitted y the Contractor, including all attachments and exhibits. 1.9. Taxes. DFPS is not responsible for any state, local, or federal taxes. The Contractor must comply with all federal, state, and local tax laws. 1.10. Sovereign Immunity. o part of any oft is Contract, nor 's conduct related to this Contract, will constitute a waiver of any of the privileges, rights, defenses, remedies, or immunities avails I to DFPS, the State of Texas, and their officials and staff. F oes not waive any such rivile es, rights, defenses, or immunities by entering into this Contract or by its conduct prior to or subsequent to entering into this Contract. 1.11. Severability. Invalidity or unenforceability of one or more provisions of this Contract will not affect any other provision oft is Contract. If a part of the Contract is determined invalid or unenforceable, a clause of as similar terms as may be legally possible may be added in order to make the prior intent of such provision legal, valid, and enforceable. 1.12. Disclosures under the u is Information Act All contracts and other information submitted to DFPS may be subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code ("the Act"). If Contractor submits proprietary or otherwise confidential information to DFPS, ten Contractor should clearly identify that particular information and the specific exception to disclosure in the Pict. Making a blanket claim that an entire submission is protected from disclosure because it contains some proprietary information is not acceptable and will not render the entire proposal confidential. DFPS assumes no responsibility for asserting legal arguments for Contractor. Contractor shout consult with legal counsel concerning disclosure issues and take precautions to safeguard trade secrets and other proprietary information. 1.13. Force Majeure. Neither party will be liable for any delay in performance under this Contract related to an unavoidable cause not attributable to the fault or negligence o the respective party. Such delays will extend the period of erfor ance at the discretion of DFPS. Contractor must inform the Department in writing of roof of force majeure within five ) business days or otherwise waive this right as a defense. 1.14. Prohibition on o ®c to Restrictions. Contractor will not require any employees or subcontractors to agree to any conditions, such as non-compete clauses or other contractual arrangements, that would limit or restrict such persons or entities from employment or Page 2 of 17 Texas Dept,of Family Form 2282 and Protective Services Purchased l l` t Services Contract June 2013 contracting with other providers (including F S). 1.15. Cultural Competence. Contractor will make reasonable efforts to provide services that meet the individual needs of the client. Contractor will develop and aintain a cultural o et nce Ian that effectively rovi s services to people of various cultures, races, ethnic backgrounds, n religions in a manner that recognizes an it s their worth, protects and reserves their dignity, and ensures equity of service delivery. Contractor will take into consideration the intellectual functioning, literacy, level of uc tion, and comprehension ail!ty of each client in order to ensure that all information is presented in a way that meets the individual needs o each client. Contractor will provide services in the clients primary language, whether provided directly Contractor or through a translator. 1.16. INDEMNIFICATION.CONTRAC LL DEFEND, INDEMNIFY,AND HOLD HARMLESS THE STATE F TEXAS, DFPS,AND ITS t CERS AND EMPLOYEES FROM ANY CLAIMS, CTI ,SUITS, DEMANDS,PROCEEDINGS,COSTS, DAMAGES,AND LIABILITIES, INCLUDING, IT T LIMITATION, ATTORNEY'S COURT COSTS CONNECTED IT ANY ACTS OR OMISSIONS F CONTRACTOR Y AGENT, EMPLOYEE,SUBCONTRACTOR,OR SUPPLIER IN THE C IO PERFORMANCE F THIS CONTRACT.CONTRACTOR WILL COORDINATE ITS DEFENSE NTH THE TEXAS ATTORNEY GENERAL A u T Y DF PS.T I IS NOT INTENDED T AND WILL NOT BE CONSTRUED o REQUIRE CONTRACTOR TO INDEMNIFY OR HOLD HARMLESS FI STATE THE DEPARTMENT FOR ANY CLAIMS LIABILITIES RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS F ITS EMPLOYEES. 1.17. Insurance. Unles otherwise noted in this Contract, and to the extent that Contractor does not have or maintain insurance or does not have or maintain sufficient insurance, Contractor acknowledges and agrees that Contractor will be solely responsible for any losses or damages related to or caused by the Contractor's performing its duties and obligations un er this Contract. DFPS will have no obligation to reimburse or otherwise pay Contractor for any costs incurred related to any such losses or damages. 1.18. Notice of Funding. Contractor will place prominent notices acknowledging the funding it receives from the Department in all of its literature that describes services covers this Contract.This notice will also appear in Contractor's annual financial report, if any is issued. 1.19. Limitation n Use of DFPS Seal and Name. Contractor may not use the seal in any form or manner without the prior written approval of the Department. Contractor also may not use name of DFPS to imply n endorsement, approval, or sponsorship of Contractor's goods or services by DFPS. 1.20. Testimony a in s. Contractor will require its employees to testify in judicial and administrative proceedings at the request of F . To the extent possible, Contractor will also assist the nt in locating past employees, agents, volunteers, consultants, or subcontractors when DFPS requires pastemployees, nts, volunteers, consultants, or subcontractors to appear and testify in accordance with this subsection. 1111. Notifications. Contractor ill notify the ep n immediately of any significant change affecting on r or or this Contract, including, u not limited to, change of Contractor's name or identity, o n rs i , control, governing board a bers i , key personnel, any problem or potential problem associated ith performance or services, or payee identification number. Contractor will also provide DFPS with any documentation or information related to a notification ion provi for under this section. Contractor will also notify of any lawsuit brought again st Contractor related to the service s rvide for in this Contract. Unless Page 3 of 17 Texas Dept,of Family Farm 2282 and Protective services June 2013 Purchased Client i otherwise noted in this Contract, Contractor will provide all notices in writing tot the Department ithin ten (1 ) working days. 1.22. Removal of Access. Contractor will immediately remove access capabilities o any DFPS auto a /inernetmmased application(s) or immediately notify DFPS that access to such applications needs to be terminated for an employee, subcontractor, or volunteer whose employment, subcontract, or volunteer term with Contractor has ended for any reason. 1.23. Buy Texas. In accordance with Texas overn ent Coe §2155.4441, the State of Texas requires that during the performance of a contract for services, Contractor will purchase products and materials produced in the State of Texas when available at a price and time comparable to products and materials produced outside the state. 1.24. Reporting use, Neglect, or Exploitation. Contractor will promptly report ny sus ecte case of bus o neglect, or exploitation to the appropriate authority as required by the Texas Family Code, Chapter 261. All reports ust be made within twenty-four( ) hours of the discovery of abuse, neglect, or exploitation. Comptroller tus. Contractor has an affirmative u to remain in compliance it a lice le franchise tax requirements. I the Texas Comptroller of Public Accounts (CPA) designates the Contractor to be forfeited from of business in the State of Texas, the contract will terminate effective on that date. Contractor agrees that should the Texas Comptroller of Public Accounts (CPA) ever place the Contractor on "vendor hold,"then the Department will apply all payments under this Contract directly toward eliminating any of Contractors debts or delinquencies to the State of Texas. 1.26.1 Subcontracting. Contractor will be responsible to DFPS for any subcontractors performance under this Contract. Subcontractors providing services under the Contract will meet the same requirements and level of experience as required of Contractor. No subcontract under the Contract will relieve Contractor of responsibility for ensuring the requested services are provided. If Contractor uses a subcontractor for any or all of the ork required, the following conditions will apply: 1.26.1. Contractors planning to subcontract all or a portion of the work to be performed will identify ro ose subcontractors. 1.26.2. Subcontracting will be solely at Contractor's expense. 1.26.3. DFPS retains the right to check subcontractor's background and approve or reject the use of submitted subcontractors. 1.26.4. Contractor will be the sole contact for DFPS and Contractor will list a designated oint of contact for all Department inquiries. 1.26.6. Subcontracts. Contractor will include a term in all proposed subcontracts that incorporates this Contract by reference an inds subcontractor to all the requirements, terms, an conditions of this Contract related tot the service being provided by the subcontractor, as well as x licitly hold that this Contract controls in the event of any conflict with subcontract. approval of Contractors use of any subcontractor is conditioned upon the extent that any subcontract does not conflict with any requirements oft the Contract between DFPS and Contractor. 1.26.6. Payment to Subcontractors. Pursuant to Chapter 2251 of the Texas Government Code, Contractor will make any payments owed to subcontractors within ten 1 calendar ors r c t of funds Page 4 of 17 Texas Dept,of Family Form 2282 and Protective Services Purchased Client Serves Contract June 2013 ic from DFPS. 1.27. Assignments. Contractor will refrain from transferring or assigning any portion of this Contract without prior written approval from DFPS. Contractor may collaterally assign its right to receive payments for the services provided by Contractor. Contractor must give written notice to DFPS at least ten (10) working days in advance of any assigned payment. Contractor will not assign or otherwise encumber any interest in or rights to payments of funds that Contractor must pass through to other individuals or entities per the requirements of this Contract. 1.28. Federal and State Requirements. Contractor will comply with all applicable federal and state regulations as well as the DepartmenVs policies and procedures regarding services delivered under this Contract. 1.28.1. tl® Is crim I nation. Contractor agrees to comply with state and federal anti- discrimination laws, including without limitation: 1.28.1.1. Title VI oft Civil Rights Act of 1964 (42 U.S.C. §2000d et se .)o 1.28.1.2. Sections 504 and 508 of the Rehabilitation Act of 1973 (29 U.S.C. §794): this Contract may be subject to HHS EIR Accessibility Requirements. If Contract must comply with HHS EIR Accessibility Requirements, Contractor must follow the terms and conditions at: hitp:llarchitecture.hhsc.state.tx.uaLMnmb/AccessibiLity/docs!HHSU,ri,ifor,m,ElRAccessibi RVOause, 1.28.1.3. Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.); 1.28.1.4. Age Discrimination Act of 1975 (42 U.S.C. §§6101-6107); 1.28.1.6. Title IX of Education Amendments of 1972 (20 U.S.C. §§1681-1688); 1.28.1.6. Food Stamp Act of 1977 (7 U.S.C. §2011 et seq.); and 1.28.1.7. The HHS agency's administrative rules, as set forth in the Texas Administrative Code, to the extent applicable to this Agreement. 1.28.2. Contractor agrees to comply with all amendments to the above-referenced laws, and all requirements imposed by the regulations issued pursuant to these laws. These laws provide in part that no persons in the United States may, on the grounds of race, color, national origin, sex, age, disability, political beliefs, or religion, be excluded from participation in or denied any aid, care, service or other benefits provided by federal or state funding, or otherwise be subjected to discrimination. 1.28.3. Contractor agrees to comply with Title VI of the Civil Rights Act of 1964, and its regulations at 45 C.F.R. Part 80 or 7 C.F.R. Part 15, prohibiting a contractor fro mado fing and.,im plementin2policies,and, rocedu s that pti p Page 5 of 17 Texas Dept.of Family Form 22132 and Protective Services Purchased Client Serves Contract June 2013 is exclud-e--or-ha- v-e-t-6e a of excluding or limiting the participation of clients in its programs, benefits, or activities on the basis of national origin. Applicable state and federal civil rights laws require contractors to provide alternative methods for ensuring access to services for applicants and recipients who cannot express themselves fluently in English. Contractor agrees to ensure that its policies do not have the effect of excluding or limiting the participation of persons in its programs, benefits, and activities on the basis of national origin. Contractor also agrees to take reasonable steps to provide services and information, of orally and in writing, in appropriate language other than English, in order to ensure that persons with limited English proficiency are effectively informed and can have meaningful access to programs, benefits, and activities. 1.28.4. Contractor agrees to comply with Executive Order 13279, and its regulations at 45 C.F.R. Part 87 or 7 C.F.R. Part 16. These provide in part that any organization that participates in programs funded by direct financial assistance from the United States Department of Agriculture or the United States Department of Health and Human Services will not, in providing services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion or religious belief. 1.28.6. on request, Contractor will provide HHSC Civil Rights Office with copies of all of Contractor's civil rights policies and procedures. 1.28.6. Contractor must notify HHSC's Civil Rights Office of any civil rights complaints received relating to its performance under this Agreement. This notice must be delivered no more than ten (1 0) calendar days after receipt of a complaint. Notice provided pursuant to this section must be directed to the address below. HHSC Civil Rights Office 701 W. 51st Street, Mail Code W206 Austin, Texas 78751 one Toll Free: (888) 388-6332 Phone: (512)438-4313 TTY Toll Free., (877) 432-7232 Fax, (512)438-5885 1.28.7. If applicable, Contractor will comply with: 1.28.7.1. Health and Safety Code Section 85.113 (workplace and confidentiality guidelines regarding AIDS and HIV); 1.28.7.2. The Immigration Reform and Control Act of 1986 and any subsequent immigration laws related to employment verification and retention of verification forms for any individuals performing any labor ors is s under this Contract; including The Immigration Act of 1990 and The Illegal Immigration Reform and Immigrant Responsibility Act of 1996 ("IIRIRA) enacted on September 30, 1996; 1.28.7.3. All state and federal licensing and certification requirements and regulations prescribed byte United States Department of Health and Human Services and DFPS; 1.28.7.4. The Clean Air Act(42 U.S.C. §7401 et se q.) and the Federal Water Pollution Control Act(33 U.&C. §1251 et se q.); 1.28.7.5. All mandatory standards and policies relating to energy efficiency contained in the state energy conservation plan related t o t he Energy Policy and Conservation Act (Pub.L.94-163); 1.28.7.6. The Fair Labor Standards Act,(FLS81,(29 U,.S.C. § 201 et se Page 6 of 17 Texas Dept.of Family Form 2282 and Protective Services Purchased Client Services Contract June 2013 regarding minimum wages, overtime pay, recordkeeping, and child labor; and 1.28.7-7. 42 .C. §675(4) (Foster care maintenance payments must be expended for items that are provided by foster parents and facilities). 1.28.8. FFATA Reporting. Contractor must report to DFPS the data elements required byte Federal Funding Accountability and Transparency Act of 2006 (Pub, L. 109-282) and listed in 1.27.9 if Contractor is a Subrecipient. No direct payment will be made to Contractor for providing any reports required under these provisions, as the cost of producing such reports will be deemed included in the Contract price. The reporting requirements in 1.27.9 are based on guidance from the US Office of Management and Budget(OMB), and as such are subject to change at any time by OMB. Any such changes will be automatically incorporated into this Contract and shall become part of Contractor"s obligations under this Contract. DFPS may provide written notice to Contractor of any such change in accordance with this Contract, but such notice will not be a condition precedent to Contractors duty to comply with revised OMB reporting requirements. 1.28.9. Subreciplent Reporting. If Contractor is a Subrecipient, Contractor will report to DFPS as set forth below unless otherwise exempted. All required information must be made publicly available according to federal law. 1.28.9.1. Sub-award Information. A Subreciplent will provide the following information to DFPS according to the timeframes communicated by the Department but no later than the end oft month following the month of award of a contract with a value of$25,000 or more, (and any modifications t o t hese contracts that change previously reported data): 1.28.9.1.1.Unique identifier(DUNS Number)for the Contractor receiving the award and for the Contractor's parent company, if the Contractor has a parent company. 1.28.9.1.2.Name of the Contractor, 1.28.9.1.3.Contractor's physical address including street address, city, state, and country., Also include the nine-digit zip code and congressional district, 1.28.9.1.4.Contractor's primary performance location including street address, city, state, and country, Also include the nine-cligit zip code and congressional district. 1.28.9.2. Subrecipient Officers' Total Compensation (Top 6).According to the timeframes communicated by the Department but no later than the end of the month following the month of a contract award, and annually thereafter, the Contractor will report then and total compensation of each of the five most highly compensated executives for the Contractor's preceding completed fiscal year if- 1.28.9.2.1.In the Contractor's preceding fiscal year, the Contractor received- 1.28.9.2.1.1. 80 percent or more of its annual gross revenues from Federal contracts(and subcontracts), loans® grants(and subgrants) and cooperative agreements; and 1.28.9.2.1.2. $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and 1.28.9.2.1.3. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To Page 7of17 Texas Dept.of Family Form 2262 and Protedve Servioes Client June 2013 Services determine if the public has access to the compensation information, see the U.S. ecuri and Exchange Commission total compensation filings at hftp://www.sec.gov/answers/execomp.htm.) 1.29. Right to Audit. Contractor will cooperate fully in any review conducted y DFPS or its authorized representatives r late to services provided under this Contract DFPS has the authority o monitor, inspect, assess® and review the fiscal, contractual, or program performance of the Contractor, including aIl information related to any services provided under this Contract or billed to DFPS. Contractor will remedy in a timely ann r, any weaknesses, deficiencies, program noncompliance, or audit exceptions found as result of a review by F or its authorized representatives. Such remedy can include a refund of billed amounts or any other appropriate actions deemed necessary . Acceptance of funds under this Contract acts as acceptance of the authority of the State Auditor's Office, HHSC Office of Inspector General, or any successor agency, to audit or investigate the expenditure of funds under this Contract or any subcontract. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Contractor and the requirement to cooperate is included in any subcontract it r s. Failure to enforce any provision of the Contract oes not constitute a waiver of that provision, or any other provision, of the Contract. 1.30. Reporting. Contractor will submit all reports requested y the rnen in appropriate format and within the time limits specified P . Contractor will make available reasonable times and for reasonable eriods client records and other programmatic or financial records, books, reports, and supporting docu ents for reviewing n copying y the Department, the U.S. ea nt of Health and Human Services, or their authorized representatives. 1.31. Record Keeping. 1.31.1. Unless otherwise noted in this Contract, Contractor will maintain legible copies of this Contract and all related ocu ents fora minimum of five ) years after the termination of the contract period or five ( ) years after the completion of any litigation or dispute involving the Contract, whichever is later, Contractor will provide any records n information concerning a child to the a rt ent upon request. Contractor must forward legible records and information to the Department within fourteen (14) calendar days. Contractor will provide any necessary records and information to DFPS upon verbal request in emergency situations. Inemergency situations, Contractor must submit legible records and information within the art ent's specified ti era e. THE CONTRACTOR T NOT DISPOSE OF RECORDS PERTAINING T CHILDREN IN DFPS CONSERVATORSHIP II DEPARTMENrs CONTRACT MANAGER WRI77EN TI IT INTENT I RECEIVING I DEPARTMENTS APPROVAL FROM THE T MANAGER. 1.31.2. ontra or will comply with the Identity Theft Enforcement n Protection Act (Chapter 521 of the Texas Business and Commerce Code). Contractor has a duty to protect personal information and to notify all affected parties of any breach of personal information. 1. u orl of Department Staff. DFPS staff are not authorized to sign non-DFPS forms unless those forms have received prior approval.,by the Department. DFPS is not bound by Page 8 of 17 Texas Dept.of Family Form 2282 and Protective Services Purchased t Services Contract .leave 2013 unauthorized staff actions in signing such forms. 1.33. Single Audit. All contractors identified s su r ci i nts will submit a Single Audit Determination (SAD)form in accordance with I requirements. If applicable, Contractor will submit an annual financial and compliance audit of Contractor's fiscal year in accordance it Single Audit Requirements of Circular A®133 (Audits of t t , Local Government, and Non-Profit Organizations) and Texas Uniform Grant Management Standards. Contractor will re-procure with the objective of rotating the independent audit fir every six years. Contractor will submit verification of the re-procurement of the independent audit firm for Single Audits. 1.34. DFPS Confidential Information. Contractor will not release confidential information to any party without the prior written approval of DFPS. Contractor will not use any information supplied by DFPS except for the purposes that the a ent intends the information to be used. If Contractor stores, collects, or maintains any data, Contractor will only use such data internally for implementing this Contract. 1.34.1. Contractor will establish a method to ensure the confidentiality of records an other information relating to clients according to applicable federal and state laws, rules, and regulations. 1.34.2. This provision does not limit the Department's right of access to client case records or other information relating to clients served under this Contract. The Department il! have an absolute right to access to and copies of such information, upon request. 1.34.3. If Contractor receives any request or demand for disclosure of confidential information by oral questions, documents, subpoenas, civil investigative demand, inters tories, requests for information, or other similar legal process, Contractor will provide DFPS with immediate notice of such request (no later than two ) business days) so that the Department may seek an appropriate protective order and/or consent to Contractors disclosure oft the requested records. 1.34.4. The provisions oft is section remain in full force and effect following termination of cessation of the services performed under this Contract. 1.35. Intellectual e xce t as otherwise provided in this Contract, all products produced by Contractor as a result of this Contract become the sole property of DIFPS, including, without limitation, all plans, designs, software, and other contract deliverables. 1.35.1. If Contractor develops any copyrightable material in the course of error in this Contract, then Contractor will grant the State of Texas, DFPS, any federal awarding agency, and the Health and Human Services Commission a royalty- r e, non-exclusive and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the work for governmental purposes. 1.36.2. This section does not apply to any report, document, or other data, or any invention of Contractor which existed prior to, or was developed or discovered independently from, its activities related to or funded by this Contract. 1.36. DFPS Background Check Policy. Contractors will submit criminal abuse and neglect history information for background checks electronically through the F Automated Background Check System (A ) according tot the instructions in the user guide located at: tt : w.dfgsstate.tx.us/documents/PCS/ABCSUserGuideFY09. f. 1.36.1. Disclosure and I se. Contractor will disclose and release, or cause its employees, subcontractors, and volunteers with direct client contact and/or access to client records to disclose and release, any allegation made against Page 9 of 17 Texas Dept.of Family Form 2282 and Prollective services Purchased Client Services Contract June 2013 that Icy ee, subcontractor, or volunteer alleging the commission of- 1.36.1.1. an act of abuse, neglect, or exploitation of children, the elderly, or persons with disabilities; 1.36.1.2. criminal history or any current criminal indictment (for felonies) or information (for misdemeanors) involving an offense under the Texas Penal Code against: 1.36.1.2.1.the person; 1.36.1.2.2.the family; 1.36.1.2.3.public order or decency; 1.36.1.2.4.public health, safety, or morals; or 1.36.1.2.6.property; 1.36.1.3. an offense under Chapter 481 of the Texas Health and Safety Code (Texas Controlled Substances Act); or 1.36.1.4. any act or offense that can reasonably be associated with potential risk of harm or loss to the Department and/or its clients based on the job duties or contractual role(s) of the person in question at any time during the contract period. 1.36.2. Method of Disclosure and Release.This disclosure and release is required of all individuals who have, or will have, direct contact with clients and/or access to client records, prior to such contact or access and will be accomplished through the use of: 1.36.2.1. a criminal history background check; 1.36.2.2. a DFPS abuse and neglect history check; and 1.36.2.3. a signed disclosure and release by each person attesting to this information, which will be maintained by Contractor, available for review byte Department, and renewed at intervals not to exceed 24 months while the Contract is in effect. 1.36.3. Direct Contact with Clients. Contractor will prevent or promptly remove any employee, subcontractor, or volunteer r® direct client contact and/or from access to client records who is alleged to have committed any act listed in this Contract. If it is determined with certainty that the person in question has not committed the acts or offenses alleged, that person may in be assigned to direct client contact and/or access to client records. However, the Contractor or subcontractor will notify the Department of its intent to do so no later than ten (10) business days and receive Department approval prior to the reassignment. Contractor or subcontractor must provide the Department with further information concerning the reasons for the reassignment upon the request of the Department. If the person in question is can to have committed any of the acts or offenses listed in this Contract, that person will not be reassigned to duties involving any direct contact with clients and/or access to client records. 1.37. Changes to Contract.Thep ies t o t his Agreement may make modifications t o t he Contract according to the requirements of this section. 1.37.1. Bilateral Amendment. Either party to this Agreement may modify this Contract by execution of a mutually agreed upon written amendment signed by of parties. 1.37.2. Unilateral Amendment. The Department reserves the right to amend this Agreement through execution of a unilateral amendment signed by the DFPS Contract Manager and provided tote Contractor with ten (10) days notice prior to execution of the amendment under the following circumstances: 1.37.2.1. to correct an obvious clerical error in this Contract; 1.37.2.2. to chap Contract number; Page 10 of 17 Texas Dept.of Family Form 2282 and Protective Services Purchased Client Services Contract June 2013 1.3 .2.3. to incorporate new or revised federal or state laws, regulations, rules, or policies; 1.37.2.4. to comply with a court order or judgment; 1.37.2.5. to update service level descriptions or it rates; 1.37.2.6. to change the name of the Contractor in order to reflect the Contractors name as recorded by the Texas Secretary of State; 1.37.2.7. to change the designated DFPS mailing address fort is Contract; 1.37.2.8. to change the designated Contractor mailing address for this Contract; or 1.37.2.9. to change the recorded license number of any license needed under this Contract in order to reflect the current number as issued by the licensing authority. 1.37.3. Contract Renewal. DFPS may renew this Contract at the Department's discretion on an annual basis by mutual agreement, subject to the conditions in 40 TAC §732.203 and the terms oft is Contract. 1.38. Complaint Reporting. Unless otherwise not in this Contract, DFPS will contact Contractor when a complaint is received, and advise the Contractor whether DFPS will conduct an investigation or will coordinate with the Contractor for an investigation and a response. When DFPS requires the Contractor to conduct any part eft complaint investigation, Contractor must respond in writing to DFPS with all information and according to DF requirements and specified time frames. If Contractor is unwilling or unable to provide any information within the time required, Contractor will provide a written explanation for any information that Contractor does not submit, any applicable date by which Contractor will provide the information, and the detailed reasons by Contractor is unwilling or unable to provide such information. 1.39. Termination, Remedies, and Dispute Resolution. Failure to enforce any provision of this Contract does not constitute a waiver oft t provision, or any other provision, of the Contract. 1.39.1. Abandonment or Default. If Contractor defaults on the Contract, DFPS reserves the right to cancel this Contract without notice and either re-solicit or r d the contract to the next best respondent or bidder. DFIRS reserves the right not to consider the defaulting Contractor in the re-solicitation or in future solicitations for the same type of work, unless the specification or scope of or significantly changed. Termination is not an exclusive remedy but will be in addition to any other rights and remedies provided by law or under this Contract. 1.39.2. Immediate Suspension or Termination. The Department will immediately suspend or revoke this Contract if the Contractor is found liable for, or has a contract, license, certificate, or permit of any kind revoked for, Medicaid fraud. DFPS will also immediately suspend or revoke this Contract if a necessary license, certificate, or permit named in this Contract expires or is revoked by any applicable licensing authority for any reason. 1.39.3. Remedies.The Department, based on information from monitoring or other verifiable sources, may terminate this Contract for cause or take other actions, including, but not limited to: 1.39.3.1. requiring the Contractor to take specific corrective actions in order to remain in compliance with any contractual term; 1.39.3.2. withholding or recouping payments made to the Contractor or imposing other sanctions based on audit finding of violations of contract requirements; 1.31.3.3. _suspending and/oLqrn!!!rt2 se ices a��onditions on an j� Page 11 of 17 Texas Dept.of Family Form 2282 and Protective Services June 2013 Purchased i i such suspensions and/or limitations of services; 1.39.3.4. removing n employee of the Contractor or any subcontractor from the rovision of ices under this contra and 1.39.3.6. suspending, placing into abeyance, or removal of any contractual rights including, ut not limited to, withholding of ent, cessation of placement, and removal of all contract rights. 1.39.4. Termination. Fit r party may terminate this Contract at ny time with the consent of the other party. In addition, either party may terminate this Contract by providing thirty(3 0) days written notice to the other party of the Contract's final date. Nothing in this section will be construed to prohibit the Department's right to immediately terminate this Contract. 1.39.5. Transition Termination. t the end of the contract term or other contract termination or cancellation, Conr ctor will in good faith and in reasonable cooperation with the a en , aid in the transition to any new arrangement or provider of services. The respective cc interests or obligations i curre to date of termination must also be equitably s I . Upon termination or expiration oft is Contract, DFPS will work with Contractor to transfer all services s efficiently s possible with the goal to have all necessary services transferred y the effective to of the expiration or termination oft the Contract. However, in the event that a transfer of all necessary services is not possible, Contractor will continue to provide necessary services in ccor anc with all terms and conditions of this Contract until all necessary client services are completely transferred. 1.39.6. General Release.The acceptance by Contractor or its assignees of the final payment under this Contract, whether by voucher,judgment of ny court of competent jurisdiction, or any other a i is r tive means, will constitute an { operate as a general release to the State from all claims of n liability tot the Contractor arising out of the performance of this Contract. 1.39.7. Contract Dispute Resolution. The dispute resolution process provided for in Chapter 2260 of the Texas Government Code will be used by the Department and Contractor to attempt to resolve any claim for breach of contract made by Contractor.. -1.40. is ions. The certifications enumerated below represent material facts upon which DFPS relies when accepting a bid fort is solicitation. If the a ent later determines that Potential Contractor knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and U.S. law. Contractor further agrees that it will provide immediate written notice to F S if at any time Contractor learns that any of the certifications provided for below were rroneous when submitted or have since become erroneous by reason of changed circumstances. ff the Contractor cannot cetlitv c cy o ►►Mthle statements c n i in this section, Contractor must provide wiliten notice detailing which of the below statements it cannot celtif an ffhy. Contractor acknowledges its continuing obligation to comply i the requirements o the following certifications contained in its Proposal, and will immediately notify FF of any changes in circumstances affecting these certifications: 1.40.1. Certification Regarding Lobbying. tats and federal law place restrictions on the use of state and federal funds in regard to lobbying. The Contractor certifies, to the best of its knowledge and belief, that: 1.4 . .1. In accordance with 31 U. ,C. §1352, no federal appropriated funds have been paid or will be ai , by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Con ress in connection Page 12 of 17 Texas Dept.of Family Form 2282 and Protective Services Purchased Client Servces Contract June 2013 i with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 1.40.1.2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer ore loye of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned will complete and submit Standard Form- LLL, Disclosure For to Report Lobbying, in accordance with its instructions. 1.40.1.3. The Contractor will require that the language of this certification be included in the award documents for subcontracts and that all subcontractors will certify and disclose accordingly. 1.40.1.4. Payments of appropriated or other funds to Contractor under any resulting agreement are not prohibited by Texas Government Code §556.005 or§556.008. 1.40.2. Suspension, Ineligibility, and Voluntary Exclusion. Executive Orders 12549, 13224 and 12689 require DFPS to screen each covered Contractor to determine whether each has a right to obtain a contract in accordance with federal regulations on debarment, suspension, ineligibility, and voluntary exclusion. Contractor certifies the following: 1.40.2.1. That Contractor is, t o t he best of its knowledge and belief, not on the specially designated nationals list or debarred, suspended, declared ineligible, or voluntarily excluded from participation in this solicitation or any resulting contract. 1.40.2.2. That Contractor will not knowingly enter into any subcontract with a person who is on the specially designated nationals list or debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by DFPS or the U.S. Department of Health and Human Services or U.S. Treasury Department, as applicable. 1.40.2.3. That Contractor will include this section regarding debarment, suspension, ineligibility, and voluntary exclusion, and the specially designated nationals list without modification in any subcontracts or solicitations for subcontracts. 1.40.3. it Support. Under Texas Family Code Section 231.006, the vendor or applicant certifies that the individual or business entity named in this contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate, 1.40.4. Drug-Free Workplace Certification. Contractor certifies that it will or will continue to provide a drug-free workplace by: 1.40.4.1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 1.40.4.2. Establishing an ongoing drug-free awareness program to inform employees about- 1.40.4.2.1.The danaers of ru us in the ork lace® Page 13 of 17 Texas Dept,of Family Forim 2282 and Protective Services Purchased Client Services Contract June 2013 1.40.4. . .The grantee's policy of maintaining a drug-free workplace; 1.40.4.2.3.Any available drug counseling, rehabilitation, and employee assistance programs; and 1.40.4.2.4.The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 1.40.4.3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy oft a statement; 1.40.4.4. Notifying the employee in the statement that, as a condition of employment under the grant, the employee will- 1.40.4.4.1.Abide by the terms oft a statement; and 1.40.4.4.2.Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 1.40.4.6. Notifying tea ncy in writing, within ten calendar as after receiving notice from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the federal agency has designated a central point for the receipt of such notices. Notice will include the identification number(s) of each affected grant; 1.40.4.6. Taking one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted- 1.40.4.6.1.Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 1.40.4.6.2.Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency; 1.40.4.6.3.Making a good faith effort to continue to maintain a drug-free workplace. 1.40.6. Anti-Trust Certification. Pursuant to 15 U.S.C. Sec. 1, et seq. and Tex. Bus. & Comm. Code Sec. 15.01, et seq., Contractor certifies that neither the Contractor nor the firm, cor poration, partnership, or institution represented by the Contractor, or anyone acting for such a firm, corporation, or institution has violated the anti-trust laws oft is state,federal anti-trust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. 1.40.6. Deceptive Trade Practices. Contractor certifies that it has not been found guilty or liable of a Deceptive Trade Practices Act or any unfair business practice either in an administrative hearing or court suit within the last 5 years. Contractor certifies that it has no officers who haves as officers of other entities who have been found guilty or liable of a Deceptive Trade Practices Act or any unfair business practice either in an administrative hearing or court suit within the last 5 years. Contractor represents and warrants that within the last five years it has not been found guilty or liable of any investigation or proceeding by any federal or state securities regulator under any federal or state securities laws or regulations. 1.40.7. Prohibited Responses and Contracts. Pursuant to Texas Government Code §2155.004-006, Contractor certifies that the individual or business entity named in this for is eligible to receive the specified contract and acknowledges that any contract concerni _,ng this certificqtjon a e Page 14 of 17 Texas Dept of Family Form 2282 and Protective Services Purchased Client Services Contract June 2013 terminated and payment withheld if this certification is inaccurate. 1.40.8. Financial Interests and Gifts. Contractor certifi es that neither Contractor nor any person or entity that will participate financially in a contract has received compensation from DFPS for participation in preparation of specifications for a contract. Contractor certifies that it has not given, offered to give, and does not intend to give at any time, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to any public servant or employee in connection with a contract. 1.41. Incorporation by Reference. The following documents are incorporated into the Contract for all purposes and are on file with the Department, the Contractor, and subcontractor(s). 1.41.1. DFPS Procurement: #530-11-0006 1.41.2. Form 2031, Signature Authority Designation 1.41.3. Form 4732, Request for Determination of Ability to Contract 1.41.4. Form 2030, Budget for Purchase of Service with Narrative, if applicable 1.41.6. Form 1513, Disclosure of Ownership and Control Interest Statement, If applicable 1.41.6. HUB Subcontracting Plan, if applicable 1.41.7. Form 9007 Cost Reimbursement, Internal Control Structure Questionnaire (ICSQ), if applicable 1.41.8. PEI Supplement 1.41.9. Cost Reimbursement Supplement 1.41.10. Performance Measures Attachment 1.41.11. Plan of Operation 1.41.12. Policy and Procedures Manual 1.41.13. Policy Clarifications sent by the Department 1.42. Vendor Performance. Pursuant to Section 2155.144 (K) of the Texas Government Code and 20.108 oft a Texas Administrative Code, state agencies are required to report vendor performance on any purchase of$25,000 or more from contracts administered by the CPA or any other purchase made through an agency's delegated authority or a purchase made pursuant to the authority in Government Code, Title 10, Subtitle D or a purchase exempt from CPA's procurement rules and procedures. DFPS reports vendor performance by means of the Vendor Performance Tracking System (VPTS), is can be accessed online at: htt2://www.window.state,tx.us/procurement/prog/vendor ggrformance/ DFPS may use the VPTS to determine best value when awarding contracts in instances where past performance is included as a factor in the evaluation of a vendor for award. 1.43. Information Security Requirements. Contractor must comply with the following: 1. .1 The DFPS IT Security Policy located at: http://www.dfps.state.tx.us/documents/PCS/Contractor Information curi 1.43.2 Health and Human Services Enterprise Information Security Standards and Guidelines 1.43.3 Title 1, Texas Administrative Code, Sections 202.1 and 202.3-.28 Page 1 5 of 17 Texas Dept.of Family Form 2282 and Protedve Semices Purchased Client Services Contract June 2013 1.43.4 Texas an Resources Code, Section 40.005 1.43.5 Texas Family Code, Section 161.006(a)-(b) 1.43.6 Texas Family Code, Section 162.018 1.43.7 Texas Family Code, Subchapter C, Sections 261.201-.203 1.43.8 Texas Family Code, Section 264.408 1.43.9 Texas Family Code, Section 264.511 1.43.10 Texas Health and Safety Code, Section 85.115 1. .11 Title 40, Texas Administrative Code, Subchapter B, Sections 700.201-.209 1. .1 The Federal Information Security Management Act of 2002(FISMA); 1. .1 Publication 1075—Tax Information Security Guidelines for Federal, State and Local Agencies; 1. .1 NI ST Special Publication 800-53 Revision 3— Recommended Security Controls for Federal Information Systems and Organizations; and 1. .1 NI ST Special Publication 800-47®Security Guide for Interconnecting Information Technology Systems. 1. .1 In addition to the requirements expressly stated in this Section, Contractor must comply with any other State or Federal law, regulation, or administrative rule relating to the specific DFPS program area that Contractor supports. 1. .1 Upon reasonable notice, Contractor must provide, and cause its subcontractors and agents to provide, DFPS or its designee, prompt, reasonable, and adequate access to any information security records, books, documents, and papers that are directly pertinent tot performance oft Contract including, but not limited to: 1.43.17.1 Contractor information security policies; 1.43.17.2 Contractor inforrnation security procedures; 1.43-17.3 Contractor information security standards; 1.43.17.4 Contractor information security guidelines; 1.43.17.6 Contractor security plan in compliance with NIST Special Publication 800-53 Revision 3; 1.43.17.6 Contractor security violation reports; 1.43.17.7 Contractor employee security acknowledgement agreements; and 1.43.17.8 Lists of Contractors employees, subcontractors, and agents with authorized access to DFPS confidential information. 1.43.18 Items 1.42.17.1 through 1.42.17.7 above are subject to DFPS' review and approval. Neither DFPS' review or approval, nor its failure to review or approve, will relieve, waive, or satisfy any of Contractor's obligations under this Agreement. 1. .1 Contractor will provide, and will cause its subcontractors and agents to provide, to DFPS, upon reasonable notice, written certifications of compliance with controls and provisions relating to information security, including but not limited, those related to confi dential data transfers and the handling and disposal of Personally Identifiable Information (PII). Acceptable forms of written compliance may be, but are not limited to: 1.43.19.1 Statement on Auditing Standards No.70, Service Organizations (SAS- 70) Report; 1.43.19.2 General Security Controls Audit; 1.43.19.3 Application Controls Audit; 1.43.19.4 Vulnerability Assessment; and 1.43.19.5 Network/Systems Penetration Test. 1.44. Survivability. All obligations and duties of the Contractor not fully performed as of the expirationor termination oft is Contract will su rvive t ex iratlon or termination of the Page 16 of 17 Texas Dept.of Family Form 2282 and Protective Services Purchased Client Services Contract June 2013 Contract. L--T 2. SERVICES 2,11, This Contract incorporates Section 2 of Procurement# 530-11-0006 in its entirety as Section 2 of this Contract. 3. UTILIZATION AND COMPENSATION 11. This Contract incorporates Section 3 of Procurement#530-11-0006 in its entirety as [Section 3 of this Contract. 4. SIGNATURE 4.1. This Contract constitutes the entire legal and binding agreement between the parties, who have duly authorized, executed, and delivered this Contract in accordance with its terms. The undersigned representatives have the authorfty to execute and agree to this Contract on behalf of their respective represented party. 4.2. Texas Department of Family and Contractor Protective Services City of Corpus Christi ye� Signature Sigbature I Printed Name: Audrey Deckinga Printed Name: Michael Morris Title: Assistant Commissioner for Child Title: Director of Parks and Recreation Protective Services Date 4L Date 47TEST, ARMWANDWO OWA C"380WAW r r C, i ,itu C d1r MWIL Page 17 of 17 FY 2014 Performance measures for Community Youth Development (CYD) Program Procurement Number: 530-11-0006 Attachment I Goal of the Contract:To prevent delinquency in Target Youths Output Measures --------------------------- - Output#1: The expected average number of Target Youths are served monthly. Performance Period: Contractor performance for this output is determined for each month of the contract period, either wholly or partially, depending on the contract start and end dates. Indicator: Average number of unduplicated Target Youths served in the Contractors CYD Program each month Target: 430 Purpose. To evaluate the Contractor's effort at providing services to youths in the CYD Program Data Source: P S Database Methodology. The numerator is the total number of unduplicated Target Youths served by the Contractor during the most recent completed month, added to the total number of unduplicated Target Youths served by the Contractor during each previous completed month (if any). The denominator is the total number of completed months. Divide the numerator by the denominator. -----------I............... Output#2: The expected number of Target Youths are served during the contract period. Performance Period: Contractor performance for this output is determined annually but measured quarterly throughout the contract period. Indicator* Total number of unduplicated Target Youths served in the Contractor's CYD Program during the contract period. Target: 1376 Purpose: To evaluate the Contractor's effort at providing services to youths in the CYI) Program Data Source: PEIS Database etho Total number of unduplicated Target Youths with unique client ID numbers that were served by the Contractor during the contract period. Output#3: Pre-Service and Post-Service Protective Factors Survey Questionnaires are completed by the 6-9 year of Target Youths served. Performance Period: Contractor performance for this output is determined annually but measured quarterly throughout the contract period. Indicator: Percentage of eligible 6-9 year old Target Youths served in the Contractor's CYD Program from who completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires are obtained by the Contractor Target: 60% Purpose: To evaluate the Contractor's effort at obtaining outcome data Data Sources: PEIS Database Methodology: The numerator is the number of eligible ®9 year old Target Youths served by the Contractor during the contract period from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained. The denominator is the total number of eligible 6-9 year old Target Youths served by the Contractor during the contract period. Divide the numerator by the denominator, multiply by 160 and state as a percentage, Output : Pre-Service n o - a ice Protective Factors Survey Questionnaires are completed the 10-17 year a Id Ta rg et Youths served. Performance Period: Contractor performance for this output is ete ined annually but measured quarterly throughout the contract period. Indicator: Percentage of eligible 10-17 year old Target Youths served in the Contractors CYD Program from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires are obtained by the Contractor Target: 0% Purpose: To evaluate the Contractor's effort at obtaining outcome data Data Sources PEI PEIS Database Methodology: The numerator is the number of eligible 1 -17 year old Target Youths served by the Contractor during the contract period from whom completed re-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained. The denominator is the total number of eligible 10-17 year old Target Youths served by the Contractor during the contract period. Dividethe numerator by the denominator, multiply by 100 and state as a percentage. Outcome Measures uo a 1: 6-9 year old Target Youths report increase in the rotective facto Performance Period: Contractor performance for this outcome is determined annually. Indicator: Percentage of unduplicated B-9 year old Target Youths who indicate an absolute increase in protective factors, as determined by comparison of the Pre-Service Protective Factors Survey scores to the Post- Service Protective Factors Survey scores Target: 75% (The Contractors ability or inability to meet or exceed this target will not be the sole means for assessing their success in providing the contracted client services. DFPS reserves the right to revise the target for this outcome measure for any subsequent contract periods based on statewide Contractor performance data.) Purpose: To evaluate the Contractor's success at increasing tective factors in the 6-9 year old Target Youths who are served by the Contractor's CYD Program Data Sources: PFIS Database Methodology: For each eligible - year old Target Youth from whom both re-and Post-Service Protective Factors Survey Questionnaires are obtained by the Contractor: 1. Calculate the scores for both the re-and Post-Service Questionnaires per instructions in the Protective Factors Survey User Manual. . For each set of matching Pre-and Post-Service Questionnaires from the sage 6-9 year old Target Youth, subtract the score in the re-Service Protective Factors Survey Questionnaire from the corresponding score in the Post-Service Protective Factors Survey Questionnaire to determine an absolute increase, if any. Count the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase. 4, The numerator is the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase in the score. The denominator is the total number of Post-Service Protective Factors Survey Questionnaires completed by eligible 6-9 year old Target Youths. Divide the numerator by the denominator, multiply by 100 and state as a percentage. (The Contractor must meet or exceed the target for Output#3 in order to achieve the target for this outcome.) Outcome 2: 10-17 year old Target Youths report an Increase in the protective facto Performance e o : Contractor performance for this outcome is determined annually, Indicator: The number of Protective Factors Survey su scales (protective factors)for which 10-17 year old Target Youths indicate an absolute increase by comparing Pre-Service Protective Factors scores to Post-Service Protective Factors scores. Target: ne protective factor for which 75%of 10-17 year old Target Youths indicate an absolute increase (The Contractor's ability or inability to meet or exceed this target will not be the sole means for assessing their success in providing the contracted client services. DFPS reserves the right to revise the target for this outcome measure for any subsequent contract periods based on statewide Contractor performance data.) Purpose: To evaluate the Contractor's success at increasing protective factors in the 10-17 year old Target Youths who are served by the Contractors CYD Program Data Sources: PEIS Database Methodology: For each eligiblelO-17 year old Target Youth from whom both Pre-and Post-Service Protective Factors Survey Questionnaires are obtained by the Contractor: 1. Calculate the subscale scores for both the Pre-and Post-Service Questionnaires per instructions in the Protective Factors Survey User Manual. 2. For each 1 -17 year old Target Youth, subtract the subscale scores in the Pre-Service Protective Factors Survey Questionnaire from the corresponding subscale scores in the Post-Service Protective Factors Survey Questionnaire to determine an absolute increase, if any. 3. For each subscale, count the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase. 4. For each subscale, the numerator is the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase in that subscale score(protective factor). The denominator is the total number of Post-Service Protective Factors Survey Questionnaires completed by eligiblel 0-17 year old Target Youths. Divide the numerator by the denominator, multiply by 100 and state as a percentage. 5. Count the number of subscales(protective factors)for which the percentage equals 75% or more. (The Contractor must meet or exceed the target for Output#4 in order to achieve the target for this outcome.) Outcome#3: 10-16 year old Target Youths served in the Contractor's CYD Program will not engage In delinquent behavior. Outcome Performance Period., Contractor performance for this outcome is determined annually, Outcome Indicator: Percentage of 10-16 year old Target Youths that are not referred to a county juvenile probation program while registered in and receiving services from the Contractor's CYD Program Outcome Target: 95% Purpose: To evaluate the Contractor's success in providing services that deter delinquent behavior in 10-16 year old Target Youths receiving services from the CYD Program Data Sources: Texas Juvenile Justice Department database and PEIS database Methodology: The numerator is the total number of unduplicated 10-16 year old Target Youths served in the Contractor's CYD Program during the contract period who were also referred to a county juvenile probation program while registered in the Contractors CYD Program. An existing protocol for matching youth data maintained in the CYD database with youth data maintained by the Texas Juvenile Justice Department database will be used to establish the numerator. The denominator is the total number of unduplicated 10-16 year old Target Youths served in the Contractors CYD Program during the contract period. Divide the numerator by the denominator, subtract this number from one, multiply by 100 and state as a percentage. Definitions Absolute Increase—A documented increase in the score for the Post-Service Protective Factors Survey Questionnaire relative to the corresponding score for the matching Pre-Service Protective Factors Survey Questionnaire. Complete d Protective Factors Survey Questionnaire — For the Child (age 6-9) Protective Factors Survey Questionnaire, the Child must have responded to a minimum of 15 items. For the Youth (age 10-17) Protective Factors Survey Questionnaire, the Youth must have responded to a minimum of 20 items. Contract Period—The total length of this time frame is limited to all or part of the current fiscal year and shall not exceed 12 months. Eli gible_flo,respand to the Post-Service Protective Factors Survey Questionnaire),—A 6-17 year old Target Youth that has completed a Pre-Service Protective Factors Survey Questionnaire and; • Completed the prescribed CYD Program; or • Participated in the CYD Program for 12 months from the date the Pre-Service Protective Factors Survey Questionnaire was completed. The Post-Service Protective Factors Survey Questionnaire must be the same version(Age 6-9 or Age 10-17)that was administered to the youth as the Pre-Service Protective Factors Survey Questionnaire.The youth's age is calculated as of the date of registration or September 1"'of the current fiscal year if the youth was registered in a revious file I year. Eligible_[Worespond to the Pre-Service Protective Factors Surve uestionnairej—A 6-17 year old Target Youth must be newly registered into the CYD Program during the current contract period. The youth's age is calculated as of the date of registration in the contract pedod assessed. Post-Service Protective Factors Survey Questionnaire—A tool identical to the Pre-Service Protective Factors Survey Questionnaire administered to the 6-17 year old Target Youth following the receipt of services and designed to assess changes in the levels of the Target Youth's protective factors. Pre-Service Protective FacigLE3MnMy A tool administered to the 6-17 year old Target Youth prior to the receipt of services and designed to assess the levels of the Target Youth's protective factors, Protective Factors—Personal characteristics or environmental conditions that interact with risk fa ars to reduce the likelihood of problem behaviors. Subscale—Groups of questions on the Youth (age 10-17) Protective Factor Survey Questionnaire indicative of one of five protective factors: Family Bondi ng/Com munication; School Involvement; Individual Self-Esteem/Self- Efficacy; Positive Peer Association; Community Involvement, s—Youths through 17 years of age who live in and/or attend school in one of the designated ZIP Code areas or attend school at another eligible public middle or high school located outside of the designated ZIP Code area that has at least 30% enrollment from the designated ZIP Code area as determined by DFPS. UndWlicated IgMet.,Youth—A Target Youth with a unique client ID number who receives at least one service is only counted one time during the performance period, Texas Dept.of Family Cost Reimbursement Supplement for 2010 and Protective Services Attachment ll 1. Cost Reimbursement Contract. 1.1. Basis for Payment. DFPS is not obligated to pay unauthorized costs or to pay more than Contractor's allowable and actually incurred costs consistent i r l and state regulations. o tr ct r is responsible for submitting bills in an accurate and timely nn r for each service rio and for notifying the n need to expedite y nt. DFPS will make reasonable effo s to process all bills received in an accurate and timely manner, but does not warrant immediate pay nt. Regulation li c e. Contractor will remain in compliance wit F 7 as applicable, Office of n ent and Budget(OMB) Circulars A-133, A-11 , A- 1, A-87, and A-122 as applicable, the Uniform Grant Management Standards { } as applicable, and 40 Texas inistr tiv o (T AC) §§732.240-256 s applicable. The reimbursement made to Contractor will not exceed Contractor's actual costs to provide services u r this Contract and Contractor's actual costs, both direct and indirect, must be allowable, reasonable, n llo I . 1.3. Physical Property. Contractor will assume responsibility for the rot ci n of ll physical property and equipment purchased under this Contract. Contractor must furnish it ri n, factual report of the theft o , or damage to, any equipment purchased under this contract, including circumstances concerning the loss. In addition, in the event of any theft, vandalism, or other offense ins properties, Contractor will notify ro ri t local t norc t authorities. 1.4. Equipment. Equipment is any article of n i l nonexpenclable personal property having a useful life of r than one year and an acquisition cost that equals or exceeds the lesser o : the capitalization I v l established by the contractor for financial statement u os s or $5,000. Contractor will follow the roisions of Title Code of r I Regulations ( ) Part 74 regarding dis osition of ny equipment purchased under this Contract with fns allocated to Contractor or its subcontractor. Contractor will not give any security interest, lien, or otherwise encumber any item of ui n purchased it contract funds. Contractor ill permanently identify II equipment purchased under this contract y appropriate tags or labels txe to the equipment. Contractor will maintain a current inventory of equipment that is available to the Department at all times upon request. Cost reimbursement contr c rs must also follow the following guidelines when contracting wit . . .1. Cost reimbursement contractors must add certain types of equipment it s that r classified as "controlled assets" as designated in the Comptroller's State ro Accounting (SPA) Process User's Guide, available on the Internet, it inventory. o r ct rs should review the ui periodically for the most current list. 1.4.2. All cost reimbursement ontr c r follow the ri n Hospital Association's ( ) "Estimated l Lives of r ci I e Hospital Assets" for equipment disposition purposes, except when federal or statutory requirements su rs . 1.4.3. Contractors must request DFPS appr v I before disposing of equipment or controlled assets prior tote end of the useful life for that item. 1.4.4. Any change to the equipment category in a cost reimbursement budget will require rior approval from the Department. Page 1 of 2 Texas Dept.of Family Cost Reimbursement Supplement for 2282 March 2010 and Protective Services Attachment 11 2. Minimum Insurance Standards. 2.1. Contractor will provide insurance for direct delivery of services 48 hours prior to contract signing. Contractor will obtain and furnish proof oft following bonding and insurance coverage within forty-eight ( ) hours oft award of the Contract or at such other time as specified by DFPS. The required coverages are: 2.1.1. Dishonesty bonding under a commercial crime policy or business services bonding, at a ten thousand dollar ($10,000.00) minimum; and 2.1.2. Commercial General Liability Coverage at a three hundred thousand dollar ($300,000) minimum for each occurrence limit, and six hundred thousand dollar($600,000) minimum aggregate limit. The Department will be provided with ample written notice of policy or bond cancellation or material change in the policy or bond. 2.1.3. [Add the following if professional liability insurance is required.] Contractor must provide and furnish evidence of professional liability insurance with the minimum limits of$300,000.00 per occurrence and $600,000.00 aggregate. 2.2. The Contractor will purchase coverage with insurance companies or carriers rated for financial purposes "B" or higher whose policies cover risks located in the State of Texas. All bonds, policies, and coverage will be maintained during the entire term of contract. 2.3. All required insurance policies will include an endorsement stating that the Department will be given thirty (30) calendar days written notice of policy or bond cancellation or a material change in the policy or bond. Page 2 of 2 Attachment III Texas Dept,of t=ally and Protective Seivices Prevention I Intervention l Program Name: CYD Plan changes and Supplemental bills. Plan c n s to budgets and plan of r ions are limited to a total three ( ) during the fiscal year with the final plan change to be submitted no later t n June 1. Any additional request for plan c s will require waiver prior to requesting the change. All waiver requests us a submitted to the contract manager with the original signature of the contract's u oriz signatory an must completely document specific compelling reasons for the request. i t requests must be submitted t least 30 days in w of the anticipated plan c n n are subject approval. Supplemental bills will be accepted one r (due dates to be determined by ) to submit costs not included an the in monthly bill or if ition I costs exceed $2,500. Only one supplemental ill may be submitted for each month, so all additional costs must be included. 2. Automated c All staff and volunteers that work or will work on the contract are required to have background checks conducted through uto Background c s { } regardless o r they have contact it client or client information or if salary is reimbursed rou the contract. This includes, but not limited to, Executive Directors and Chief in nci l Officers. Forms 2970c and 1 c should updated en checks are updated every two years and the forms must be kept onfil . 3. Performance i . Contractor is required o review or nc measure reports fro the r v ntion and Early Intervention System Database and the STAR database on on hl basis. Contractor is required o submit the downloaded database reports Ei t reflect II performance measures and a corrective ction plan to DFPS no later than 30 days after the end of the first, second, n it quarters for each performance sur that is off track. corrective cion plan must include: 1) a statement oft ro I , (2) the ro s steps to be taken, {3} a timeline for each step, ( ) the on(s) responsible for implementing eac step, and ( ) the ers n responsible for oversight of the plan to ensure it is implemented correctly. The corrective cion plan must be submitted on the required template us outline measures that will be taken y contractor to address each performance measure that is off track. 4. Cultural Competency. 3 hours of Cultural competency training is required n u lly for II staff on your DFPS contract. New hires must receive cultural competency training within 60 days after the it annually thereafter. ocu n ti support training us maintained contractor for review y DFPS. 5. Program Forms and Social Security Numbers. Contractor is required to complete all fields o ro r forms in their entirety, including ny social security number fields. I client refuses to provide their social security number, contractor ust document refusal i the case file. The expectation is that contractors make a good faith effort o obtain social security numbers n other information listed on the program form. Items with n asterisk May 2010 Attachment III Texas Dept.of Family and Protective Seivices on program forms are required fields in the database; however, the expectation is that the for is completed thoroughly. Primary caregivers must sign program forms giving consent for services prior to the provision of services. 6. Contractual Obligations. Pursuant to Section 1.28 of the contract, a contractors acceptance of funds directly under the contract or indirectly through a subcontract acts as acceptance oft authority of the state, under the direction oft legislative audit committee, to conduct an audit or investigation in connection with those funds. In accordance with the legislative audit committee, DFPS can request any documentation, at any time, to be sent to DFPS to a location DFPS chooses. Examples of documentation that may be requested includes, but is not limited to, client files in their entirety (progress notes, action plans, registration forms, protective factor surveys, sign in sheets, monthly tracking forms, referral information, etc.), invoices that support monthly billings, a contractor's full general ledger, etc. May 2010 Texas Department of Family Budget for Purchase of Service Contracts Form 2030 and Protective Services FY 2014 May 2009 Summary Contractor City of Corpus Christi ContraclNo. 23792861 Contract Period.September 1,201; through Att31,j_ Cost Calegog A B C Grand rota! Reimbursable Other (I A)Personnel-Salaries $72,906r06 572,906.06 $0.00 (I B)Pemonnel-Frin a Cnefis $19,91522 $[9.915,22 $0.00 Subtotal $92,821,28 $92.821.28 50,00 (2)Travel $2.65000 $2,650.00 $000 (3)Materials.Supplics and CA S4,170,00 $4.170.00 $000 (4)Eq tai Emeat(Rent/I.-case/Purchase) $0.00 W00 $000 Subtotal $6,82000 S6.82000 $0.00 (5)Other Costs(list below) $287,128.39 $287.12839 %00 Subtotal $287,128.39 $287.128.39 $0.00 Total Direct Costs 5386,769.67 S386.769.67 S0.00 Indirect Cost Rate j!L2Rfl!LC1ble): 0.00% Grand Total 5386.769.67 $386,769.67 S0.00 %of Total 100.0% 100.01% 0.0% Service Dollar% To FA Semice $0,00 50.00 $0,00 0.0% Total Subcontractor Service $279,39600 $279.396.00 SUO 100.0% Total Service Dollars 5279.396.00 5279.396.00 50.00 100.0% Total FA[don-ServlcC/O Terational S 107,373.67 5107,373.67 $0.00 Grand Total S386.769.67 S386.769.67 S0.00 Total estimated number of participants to be served: 1376 Certified by Nanle. Michael Morris Title: Director of Parks&Recreation Date. Texas Department of Family Budget for Purchase of Service Contracts Form 2030 and Protective Services FY 2014 May 2009 (I A)Personnel®Salaries Contractor City ofCorpus Christi .................................I . ..... Contract No. 23792861 Contract Period September 1,2013 through August 31,2014 - ------- ------------- ---------------------- -- ----------- Position or Title A E C E F G �wa ff etc Alanthly %77me A410fiths Total Reimburnble Other Sala" (an conftcl) A[&Mce BxCxD $000 $0.00 50.00 SO.00 $0.00 $0,00 $000 S000 S000 50.00 $0,00 $0.00 $0.00 $0,00 $000 S000 $000 Total FA Service 50100 50.00 S&DO CYD ProEM MannEer(3 monihs) I $3.291.67 -v' 100.00% i 3 59.875.01 / $4.575 01 CYD,ProPnmMa= r(9moaths) I $3,464,92 i 10000/6 V, 9 S31.184.29 J S31.19428 Accountant I w S2.990.001 1 2500% 12 55,970.00 $8.970.00 CYD Administratikv Assistant(3 months) I S1.834.00 4 10000% e 3 $5.502-00 S5.5DIDO CYD Administralivc Assistant(9 months) I 51.93053 i 100.00:® 9 517.374,77 1 $17,374,77 S000 SO GO 50.00 $0.00 SO.Do WOO 50.00 $000 S000 5000 S000 Total FA NOR-5ervice/001=681121 I I S72.906.06 S72.906.06 50.00 50.00 50.00 $0,00 000 L S.I.A.. 5720906.06 S721906.06] $0.00 *Fora onitoring purposcs.timeshects and payroll dala must be kept on role "Costs not allowable if already being paid by other sources Pass:2 Texas Department of Family F® 2030 Budget for Purchase�f i�lv Contracts and Protective Services 2014 May 2008 (113)Personnel-Fringe Benerits Contractor'',City of Corpus Christi ontract N o. '23792861 Contract Period September 1,013 through August 314 2014 Type of Fringe Benefits A Ar C Total Reimbursable Other $0.00 50.00 $0.00 $0.00 $000 50:00 $0.00 $0,00 $0.00 50.00 50 00 $0.00 $O OO Total FA Service! S0.00 S.00 SO. 7 MRS(Retirement) 14,84%x 563,936.06 $9,4$8:11 $9,403.11 FICA(7.65%x 563®936.06) $4,391.11 $4,391.11 Workers Compensation(PM&Admin Asst)($80 x 26) v $2,080,00 52,0$0.00 Health Insurance(PM&Admisn Asst)(S 144 x 12 x 2)$ $3,456.00 V $3,456.00 50,00 $0:00 $0.00 $0.00 $0.00 $0:00 $0.00 $0,00 50.00 $000 Total FA Noan�Sen ecdCP ratamsaal SI%915,22 5119.915.22 $0.00 $000 $000 $0.00 $0.00 $0.00 7 otnl Frlrn a Benefits _519.915.22L $19®915.22 SO.00 *For monitoring purposes payroll data must be kept can file. *Costs not allo%va if ahead bcian aid b other sources. Texas Department of Fancily Budget for Purchase of Service Contracts Form 2030 and Protective Services 2014 May 2009 (2)Travel Contractor''City Of Corpus Christi ContractNo. 23792861 Contract Period Septc her 1,2013 through August 31, Type of Travel Expense A B C (mile elfoodtlod in etc.) Total Reimbursable Other 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 Total FA $0 S .00 SO®00 Local Milem a(30 miles x,56 x 12 aamnth) V $201.60 $201.60 13FPS Provider NISE in P1P conference $0.00 Hotel(2 x$104 x 3 nts) $624.00 $624.00 Hotel Taxes(S 17:42 x 2 x 3 nts) a' $104:52 It $104:52 Per Diem(2 x 3,5 x$36) � $252.00 J $25100 Milcm a for Conference(506 Wailes x.56) '" $253.36 525136 OYS Prevention&Early Intervention Conference $0.00 Hotel(2 x S 104 x 3 nts)&' S624.00 $624.00 Hotel Taxes(S 17.42 x 2 x 3 nts) ,„ ,$104.52 J $104.52 Per Diem(2 x 4 x$36) v $2821,00 V $28800 Miley a for Conference(3 00 miles x 56) V $168:00 S168,00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0,00 50:00 $0.00 'total FA Non ervleefO erational $2,650.00 S2,650.00 SO,00 $0.00 $0.00 Total Travel 52.650.00 i 52.650.00 ,SO.0 $Far monitoring purposes receipts and other detailed records must kept on file, "Costs not allowable if mlreasd been _aid b other socarces P4gv.4 Texas Department of Family Budget for Purchase of Service Contracts Form 2030 and Protective Services FY 2014 May 2009 Trials,Supplies and Controlled Assets Contractor City of Corpus Christi Cowract No. 23792861 CoNract Period'September 1,2013 through August 31,2 Materials,Supplies and Controlled Assets A C (description and basis of cost) Total Reimbursable father 50.00 $000 $000 $0.00 $0.00 $0.00 $0.00 $0,00 $O-00 Total FA Service $0.00 SO.00 O. 0 Routine Office Supplies(120 x 12) v $1,440-00 $1.440.00 c2EMunit favv Hess supplies $2.01000 V $2,010.00 th) $720,00 S72000 $&00 $O'00 50.00 WOO $0-00 $0.00 $0.00 $0.00 .50 00 $000 $000 $0.00 KOO $O:00 $0.00 $OOO $0.00 Total FA Non-Service//pSrationgi 54,170.00 S4,170.00 SO.00' $0,00 $0.00 $0.00 S4.170.0 JO_ 54.170.00 SO.00 *For monitoring purposes receipts and other detailed records must be kept on file, Page 5 Texas Department of Family Budget for Purchase of Service Contracts Form 2030 and Protective Services FY 2014 May 2009 (4)Equipment Contractor[City of Corpus Christi Contract No. 23792861 Contract Period.Seplember 1,2013 througi I i...4u gust 31,201 Equipment A H C Alethad Used (description and basis efcost) Total Reimbursable Other (renyeaww') $000 $000 $000 $000 $0.00 SO.00 SON $000 'Total FA Service $0.00 50.00 SO. SS(LOO None $OW $000 $0.00 SG 00 $0,00 $0,00 50.00 5000 S000 $000 Total FA Dion-ServicrJOp rational 50.00 SO. 00 $0.00 $0.00 S000 so Tool Eqtal mentj_ S a $0.001 SO.00 $0.00 .... .......... . . .. .. ....... .. .... . *For morutonrig purposes receipts and other detailed records must be kept on file "All equipment,must be tagged and numbered "Costs not allowable of alrcadv berno aid by other sources AA r fj Texas Department of Family Budget for Purchase of Service Contracts Form 2030 and protective Services FY 2014 May 2009 5) Other Costs Contractor Contract No. Contract Period'',.Seplenib r 1, 013 through August 31,2 Other Costs A B C (description and basis oftost) Total Reimbursable Other $0.00 $U0 $0.00 $0,00 $0.00 $000 $000 $0.00• Total FA Service SO.00 S0.00 So, Postage liver $201,59 $201,59 Co in Printin Char es $345:50 $34510 Recruitment Costs $540.00 $540.00 Leadershi lteco uion Event $500.00 $500.00 Cornmunit Pteeds Assessment $755.00 $755.00 e isiraation Fees d CYS rnembersh & P1P �nferencei $500,00 $80000 Lease!Rental Ex uses $3,84000 $3,84000 CultucalCorn tency Training $150,00 $15000 $0.00 $0,00 $0.00 $0:00 $0.00 $0.00 $000 $000 Total FA Non- ervicct a tlonal S7,732.39 $7.732.39 $0®00 °torrttr t}d°sse $35.755.00 V $35,75500 SERCC of Texas 5105,000.00 $105,0 .00 o°s flirts Club $53,337.00 S51337,00 Communities In Schools $52,304.00 $82.304.00 $0,00 $0.00 $0.00 $0.00 $000 $0,00 X0.00 $0 00 $0.00 Total Subcontracts S279,396.00 $279.39 . so. $0,00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 Total Other 5257.125.39 r 5257.125.39 $0.00 *For monitoring purposes receipts and other detailed records must be kept on file. ........... "All equipment must be tagged and numbered. "Costs not allowable if ahead bein aid by other sources Page 7 City of Corpus Christi FY14 Budget Narrative Contract 423792861 78415 Community Youth Development Program BUDGET NARRATIVE Contract#23792861 The City of Corpus Christi (City)will serve as the fiscal agent for the Community out Development (CYD) Program. The City will provide fiscal services necessary to ensure State funds are properly utilized to deliver the services reflected in this proposal. The City will also ensure subcontracts for the delivery of services is executed by all service delivery agencies. During the program period,the City will monitor each subcontractor to ensure services are being delivered in accordance with State guidelines and as specifi ed in the subcontract for services. Personnel —Salaries $72,906.06 Positions are salary-based with the exception oft Administrative Assistant is is paid on an hourly-base. The Program Manager and the Administrative Assistant are charged for 100% of it time, the Accountant is charged for time spent working on the CYD program. Timesheets are prepared each month by the persons in the three positions and their hours worked on CYD business is verified by the Program Manager. The Fiscal Agent is reimbursed by DFPS for only those hours worked on CYD. Non-Service rational Salaries: $72,906.q6l CYD, Program Manager— Salary $41,059.29 A full-time (40 hours a week) CYD position responsible for preparing correspondence, plans, contracts, agreements, budgets, and monitoring reports all related to CYD. Monitors subcontractor and fiscal agent budgets and expenditures and ensures contract compliance. Conducts annual subcontractor formal monitoring and quarterly site visits. Collects and analyzes data to monitor contract compliance. Works with subcontractors on resolving problems and answering questions. Oversees the management of database on CYD participants. Reviews monthly subcontractor billings and reports for payment processing. Performs Community Outreach by creating collaborative relationships. Maintains inventory of all capital purchases by subcontractors and maintains an inventory list. In addition, this position also assists in CYD data entry as needed. 40 hours per week spent on CYD. An across the board pay raise of 5% to all City of Corpus Christi employees is scheduled to begin on November 1, 2013. $3,291.67mo. x100% x3 mos. = $9,875.01 $3,464.92 mo. X 100% x 9 mos_=_13,11 J 84.28 Accountant� Salary $8,970.00 Full-time (40 hours a week) position responsible for processing payment requests to vendors and subcontractors, Records and reports expenditures and processes time reimbursement for Fiscal Agent. 9-10 hours per week spent on CYD. $2,990 mo. x 25% x 1 2 mos. = City of Corpus Christi FY14 Budget Narrative Contract#23792861 Administrative Assistant— Salary $22,876.77 A full-time (40 hours a week) CYD position reimbursed 100%, responsible for all data entry into the PEIS data system and assisting the CYID Program Manager. Also responsible for maintaining files, assisting with community events and some correspondence with providers(40 hours perweek spent on CYD).An across the board pay raise of 5%to all City of Corpus Christi employees is scheduled to begin on November 1, 2013. $1,834 x 100% x 3 mos = $ 5,502.00 $1,930.53 x 100% x 9 mos = S 17,374.77 Personnel ® Fringe Benefits $19,915.22 JFA Non-Service P ional Fringe Benefits: $19,1 9 114-5--2 TIVIRS (retirement) Percentage on the (2) full4ime salaries (CYD Program Manager ($41,059.29 and CYID Administrative Assistant ($22,876.77) = $63,936.06 For 12 months (Sept-Aug) 14.84% x $63,936.06 = $9.488.11 or approx $790.68 Der month. FICA Percentage oft x on the (2) full-time salaries (CYD Program Manager ($41,059.29 and CYID Administrative Assistant ($22,876.77) ®7.65% x $63,936.06 = $4,891.11 or apDrox $407.59 per onth. Worker's Compensation (Program Manager and Administrative Assistant) $40 x 2 personnel x 26 DaV Deriods Health Insurance (Program Manager and Administrative Assistant) $144 x 12 mos. x 2 gersonnel = $3,456.00 Fringe Benefits will be charged at 100%tot State fort two full-time positions. Fringe Benefits for the Accountant are being paid by the City of Corpus Christi and not being charged to the State. Personnel —Travel $2,650.00 ............... City of Corpus Christi FY14 Budget Narrative Contract 423792861 A Non-Service Operational Travel: $2,650. A "----5A0 Local mileage-Local travel by CYD Program Manager and/or Administrative Assistant at a rate of $0.56/mile, estimated miles f r y ear to travel to subcontractor it to coordinate and monitor programs. Basis is derived from historical usage from previous years. In the event there is a mileage rate increase, we will reimburse at a level no higher than the standard federal level. Approximately 30 miles /month x .56 cents per it x 12 months Out-of-town travel: Funds are allocated to cover expenses for the DFPS Provider Meeting and the Partners In Prevention Conference held in Round Rock, Texas fort CYD Program Manager and the Administrative Assistant. We are also requesting to attend the Texas Network of Youth Services Annual Prevention and Early Intervention Conference held in San Antonio,Texas.We will request for reimbursement at this rate, but in the event of an increase, we will request at a level no higher than the standard DFPS rate. Trip I - DFPS Provider Meeting & PIP Confer l Trip - $1,263.88] Hotel rooms for (CYD Program Manager and Administrative Assistant) 2 staff members x 3 nights x $104.00 night = $624.00 $104. X Hotel Tax (16.75%) = $17.42: 2 rooms x 3 nights x $17.42 $104.52 Per Diem: 2 staff x 3.5 days x $36/day = $252.00 Transportation (car): I vehicle x 506/miles (Round Rock roundWp) X .56 $283.36 Trip 2-TNOYS 30th Annual Prevention &Early Intervention Conference otal Tri -It, I AA 559 Hotel rooms for (CYD Program Manager and Administrative Assistant) 2 staff members x 3 nights x $104.00 night = $624.00 $104. X Hotel Tax (16.75%) = $17.42: 2 rooms x 3 nights x $17.42 $104.52 Per Diem: 2 staff x 4 days x $36/day = $288.00 Transportation (car): 1 vehicle x 300/miles (San Antonio roue trip) x .56 $168.00 ----—-----------------"I'll,----------- Materials and Supplies $4,170.00 �A Non-Servi i $49170.00 Routine office supplies - $1,440.00 Office supplies to be utilized by the CYD Program Manager and Administrative Assistant in overseeing all projects under the Community Youth Development Program, Office suppliesincluding but not limited to paper,, pens, pencils, note pads, folders, printer cartridges, binders, computer 3 City of Corpus Christ! FY14 Budget Narrative Contract#23792861 hardware and software, craft supplies, camera, items for CYID meetings, subcontractor trainings, pre- bid conferences, publications, and correspondence. Approximately $120 per mo. x 12 mos. $1,440.00. This figure is based on historical usage from previous years. Community Awareness Supplies - $2,010.00 Community Awareness for the CYD program will be done throughout the 78415 area including aftendance at community events and school functions.At these events, we will be distributing small items to spread the CYID message and to recruit you for the CYD programs. Items to be purchased will include the CYID logo and phone number and will include such items not limited to pens, pencils, lanyards and notebooks to be distributed to participants at events. This also includes supplies to conduct community meetings and attend school events at the three high schools, three middle schools and seven elementaries. These it include but are not limited to decorations, banners, activity supplies etc. for community events. This fi gure is based on historical usage from previous years. Community Awareness Items (High School) - 1, items @ $1.08 ea = $1,080.00 Community Awareness Items (Elementary) - 1,500 items @ .62 ea = 930.00 Food/snacks (for Youth) - $720.00 Costs associated with the purchase of food, drinks and/or snacks for youth that attend the CYID Collaborative Committee meetings. Youth attendance to each monthly meeting averages about 7-10 youth. We invite a number of YAC students to aftend the meetings and get a feel for the Collaborative Committee and to voice their opinion on programs. In addition, the CYID Program Manager with assistance from YAC youth, will visit each oft 78415 schools to raise awareness of the program by participating in the school's festivals. Before the end of school, a Leadership Recognition event will be held for those youth that participated in community events, community service.The event is designed to give the youth some recognition fort it leadership skills. Food will be provided at the event for the CYID youth. All food costs will be in accordance with DFPS guidelines. Basis is from historical data. Food for CYD Youth at CCC Meetings & Summit meetings 4 meetings at $30 each (approx. 15 kids each) - $120.00 Leadership Recognition catering + labor (other expenses listed on page 5) (50+ youth in attendance) NQ-0.00 $720.00 Rental, Lease or Purchase of Eguipment None Non-service Rental, Lease or Purchase & E-Ulp Men t $0 0 01, None 4 City of Corpus Christi FY14 Budget Narrative Contract#23792861 Other Costs $287 ,128.39 ervice Operational Other Costs: $7,732=39 Postage, delivery charges — o is associated with mailings and deliveries of CYD documents. Fiscal agent is charged per piece, not cost allocation. The estimate of$0.48 per piece is an average cost is includes processing the outgoing mail plus postage. 35 pieces x 12 x $0.48/giece = $201.59. Copying/printing charges — $345.80 Cost for copying documents for CYD meetings, copies to subcontractors and DFPS. Basedonprior year's volumes. Fiscal agent is charged per copy at.07 each, not by cost allocation.The estimate of $0.07 per copy includes the City of Corpus Christi lease agreement and the maintenance contract. Copies made-.150 copies/Mo. x $0.07 x 12 mos. = $126. Specialty outside print jobs (i.e. display boards, banners, postcards and/or posters for distribution) estimated at $43.96 x 5 months $219.80. Recruitment Costs —$840.00 Costs associated with recruiting for the CYD program throughout the year including extra pushes for summer programs. This includes visiting school events that are held in the fall at the 78415 schools and end of year events. This will give the CYD Program Manager the opportunity to visit with each school, meet teachers and parents at the schools and engage the youth through activities while learning out CYD programs. This will also give us the opportunity to showcase programs, perform surveys, increase recruitment and also promote awareness oft CCC.These events will involve the CYD Collaborative Committee, providers and YAC. In order to increase awareness at the events,for larger events we will create more of a presence with larger booths and activities for YAC youth to interact with while discussing the program. Costs associated with these events include but are not limited to t-shirts for working youth, staff and volunteers, booth costs, decorations, and supplies. Booth Costs (1 x 1 x $50 $ 375.00 Booth supplies (6 x $77.50) $ 465.00 Total Cost $ 840.00 Leadership Recognition Event- T r s the end of the year, we will collaborate with providers to provide a Leadership Recognition event for CYD Youth. This event will invite CYD you to receive recognition for the jobs/community service that they provided throughout the year it in recognized within it community. Costs will include but not limited to a Speaker, projector and sound system including microphone rental, award certificates and recognition token, and decorations. Cost is based on historical data. Recognition Event Site Rental $ 300.00 Presentation Services (system rental & d6cor) $ 350.00 Certificates $ 150.00 Total cost for Leadership Recognition Event $ 800.00 5 City of Corpus Christi FY14 Budget Narrative Contract#23792861 Community Needs Assessment— o uni s Assessment will require special meetings with the YAC and CCC. A youth survey will be distributed to YAC peers in the 78415 zip code. Incentive to complete the for for the youth will include a small item either a CYD wristband, CYD ID tag or similar item in cost. In the past, these items have helped to bring in more surveys and have offered more incentive to the YAC students to approach their friends and peers. Also, in order to bring out competition amongst the youth, the CYD youth who represent the school with the most surveys returned receive a prize, such as an educational field trip. In addition, the CYD Program Manager will enlist assistance from the Dr. Philip W. Rhoades at Texas A&M University-Corpus Christi for compilation of data for a more comprehensive Community Needs Assessment, approx cost$250 based on historical costs. Basis on cost derives from historical data from previous years and does not have a formula readily available. Survey Incentives 600 x $.50 - $ 300-00 Recognition event for school - $ 225.00 Data compliation $ 230.00 $ 755.00 Registration Fee— $800.00 Registration Fee for 2 staff for PIP registration. $1 001staff x 2 staff= $200.00 Registration Fee for 2 staff for TNOYS conference $3 1s aff x 2 staff= $600.00 $800.00 Cultural Competency Training - $150.00 As a grant contract, everyone must be trained in Cultural Competency. We will enlist the assistance of a speaker in order to fulfill this portion oft contract. We estimate the cost at$150.00 based on historical data. Speaker (3 hours of cultural competency training) = $150.00 Lease I Rental Expenses - $3,840.00 The CYD Program Manager's Office is now located at a City of Corpus Christi's, "Parks and Recreation" rental is area located at 606 Carancahua, Ste 105 Corpus Christi, Texas.The space that utilized for CYD business is 320 square footage (CYD Program Manager — 120 sq ft, CYD Administrative Assistant — 11 sq. ft, CYD Storage — 90 sq ft). The monthly lease amount paid to Wilson Plaza Associates L.P. is $4,802. The monthly rental fee paid to the City of Corpus Christi for housing the CYD office at 606 N. Carancahua, Ste 105 is $320. This amount includes utilities and electricity. Lease / Rental Expense Breakdown: CYD Office Square Footage: 320 Total Square Footage fart building: 4,802 Monthly Rental fort building: $4,802.00 4,802' / $4,802 = $1.00 per square foot 320' x $1.00 = $320 per month x 12 months = $3,840 6 City of Corpus Christi Y14 Budget Narrative Contract#23792861 �otal Subcontractor Services/Other Costs: $279 396' Youth ss ,7 SERCO of Texas $108,000 Communities In Schools $82,304 Boys & Girls Club of 7 Total Subcontract Service Dollars: $279,396 TOTAL AMOUNT OF CYD CONTRACT: $386o769.67 Commun4 Youth Development Program FY 2014 Plan of Operation 1 Contractor Name: City of Corpus Christi ontract Number: 23792861 Prima t Information Title: E-mail: Phone era Celina Pulc er CYD Program Celina c e as.co 1-626-402 ana er Seconogy Program Contact Information Name: Titles E-mail: Phone Number: Diana Naranjo JAC/CYD DianaN@cctexas.com 361-826-4005 u erintenden 1® Will the fiscal agent provide direct services? Yes Z No 2. enti t e e is rovlderofferin th a foll in re uire services: e it a is of Service Providers entcrin SERCO of Texas Youth Leaders i evelopment SERCO of Texas, Youth Odyssey Youth Advisory Committee(only one service SERCO of Texas royider per ZIP code Detailed to the i Where no changes are identified, the contractor is required o provide services as identified in the 13 Plan Operation. Farmal[Com liance Monitoring - I certify that the information from l Operation for FY13 is the same. The changes being made are detailed below. 1. Describe how the fiscal agent will ensure that the service providers meet all the administrative requirements, such as internal controls, personnel requirements, ac roun checks, record keeping, -1-1 listings, and reporting of suspected child abuse and lect as described in the RFP. 2. Describe how the fiscal agent will ensure that the service providers e all the fiscal requirements,such as billing tote month incurred, billing only items that are reasonable, necessary, allowable,and allocable, billing only items in the ud t, billing costs reasonable fort the services delivered, and having proper supporting documentation for costs billed, including a nel time, as described in the RFP. . Describe how the fiscal agent will ensure that the service providers meet all the r ra aic requirements, such as e ce measures,delivering services consistent with their plan of operation and local RFP requirements including r ra reports,eli r ili requirements,age restrictions, and services provided(type and intensity),as described in the RFP. Community,and Youth Collaboration and Input I certify that the information from Ian of Operation for FY13 is the same. The changes being de are detailed below. CYD Plan of Operation Fiscal Year 2014 (Sept 1, 2013-August 31, 2014) Page f of 1. Is the stand-alone or part of a larger c l or ti Stand-alone group [I Part of a larger collaboration e of the larger olla oration: ) 2. Describe will: a. assist with the strengths e assessment, b. sit with integration of into the community, C. encourage collaboration amon area nci s to r vi an integrated means of identifying barrie to service iv ,finding solutions tot s arri , and r vi in a diverse menu of resources to t a range of client . ® Describe any additional duties and ctivii of the CCC not mentioned in the response above. 4. Describe the fiscal agent will conduct r ch for participation on the . 5. Describe Fiscal ill collaborate i YAC to ensure h input on decisions a the CYD program. 6. Describe how the YAC will be involved i a. Outreach n Awareness b. Evaluation -collecting from local ut , including CYD participants, u 1f services n the impact e is s on juvenile eli e c r ve ti . Tentative Schedule for CCC meetings for a tamber 9/1512013 March 3/2012014 October April November 11/21/2013 May 5/15/2014 December June Janua 1116/2014 Jul 7/1712014 brua �u ust Community Strengths t I certify that the information from I an of Operation for FY13 is the same. The changes i ng made are detailed below. 1. When was the st recent str t needs assessment completed? The Community Strengths and Needs Assessment was reviewed and updated in Spring 2013. Although data was updated to reflect current demographics, the strengths and needs of the community did not change. 2. Based n the completed assessment, lit the community's strengths and needs r v i i v He deli u cy. Community t n t s for the prevention of Juvenile Deli nc Community r the prevention of Juvenile li c . List and rank the recommended juvenile elin u c y prevention funding priorities that resulted fr the assessment: CYD Plan of Operation Fiscal Year 2094 (Sept 1, 2013-August 31, 2094) Page 2 of Funding riori : Funding riori . Funding ri ri : Funding ri ri . Funding riori . Funding ri ri . 4. Describe how the fiscal agent will ensure th all services funded are a the funding ri riie identified in e strengths and needs assessment forte prevention of juvenile delinquency. is it 1 certify t the information from I of Operation for FYI 3 is the same. El The changes being made are detailed below. 1. Is this CYD Program a stand-alone program ora component f a larger r ra Stand-alone El Component of a larger program (Name of the larger program ) . Check the services to be provided: Youth-Based Curriculum Activity-01 Life Skills Classes-09 Family-Based Curriculum Activity-02 El Mentoring- 1 El Family ocuse Service-05 El Youth Leadership Development-11 Recreational Services-07 El Youth Advisory Committee-1 (only gne provider El Academic Support Services-08 may offer the YA C service) 3. Check the protective factors this program will identify for change: El Involvement with positive peer group activities and norms El Social competencies such as decision making skills, assertiveness and interpersonal skills El Parental/guardian supervision Caring adults other than parent El Strong on between children and parents El Emotional support and absence of severe criticism High parental expectations Clear rules and expectations El involvement with school/community Friendship network El Positive perception of self and others El Places high values on helping others Sense of purpose CYD Program Description I certify a information from I n of per ion for FY13 is same. changes being made are detailed below. Details for programmatic changes will be developed and submitted based an final funding notification. 1. Describe the services to rovi . Include every service indicated in the check o above. Indicate time that services ill be provided (e.g., after school,weekends,during the school ay). CYD Plan of Operation Fiscal Year 2014 (Sept 1, 2013—.August 31, 2014) Page 3of6 2. Describe what startup activities will be necessary including, but not limited to, hiring and training staff, publicizing your program in the community, and recruiting to the program. provide a brief timeline for all activities. . Identify the frequency, intensity and duration of services for a client: rvice Type { For Whom Frequency ! Duration' Use the'service type names first and individual Target youth, daily,weekly,monthly the amount of time it Intensity program names`in parenthesis,if needed primary caregiver (1 service does= will take a gjLq0j to The total equal a time period, complete the program #of such as an hour) sessions -- --------- — — --- ___ __ _— er dtM Example:Academic Support(Future Bids) Youth 4 sessions per month 3 months 12 Sessions (frequenc y duration i r _ _ ..._ P p . Identify the ta!giet population to be served: Youth g " is any part of the program designed to serve ages other than t a CYD target population of 1 -17? Yes If yes, please describe: Is any part of the program specifically designed to serve only males or females? Yes No If yes, please describe: _ Is any part of the program specifically designed to serve a specific racial or ethnic group? Yes o If yes, please describe: [Client Recruitment and Retention 1 certify that the information from Plan of Operation for FYI 3 is the same. The changes bi a are detailed below. 1. Recruitment: a. Describe the process for recruitment of at-risk youth their families. Provide a description of any outreach strategies used to encourage referrals and collaboration. Include recruitment efforts to address cultural diversity. Identify those agencies and organizations which are likely to refer clients. b. Describe any community based outreach and awareness events or activities your program will implement or participate in this year. CYO flan of Operation Fiscal Year 2014 (Sept 1, 2013-August 31, 2014) Page 4 of 2. Retention: c. Describe strategies used to engage youth and their families. escri a any techniques you will implement to establish trust, build rapport,and ainai relationships with your target population. d. Will your program offer incentives for participation? ❑ Yes F No If yes, describe the types of incentives and how they will be used (Note: Please refer to the PEI policy on incentives). c. Describe your plans to retain youth in the program and ensure youth complete the program. escri a how you will recover youth who stop attending services to return tot the program. Lyo—I r►t EwRecrultment,' Retention 7 _ _i I certify at the information from I of p ion for FY13 is the same. The changes being made are detailed below. 1. Will the program use volunteers? 0 Yes No If yes, describe the procedures for recruiting and screening volunteers a criteria will be used to ensure they are a good fit to deliver the proposed services. SERCO has established Personnel Policies and Procedures for recruiting and screening (including criminal background checks) of staff and volunteers. S C 's Standard Operating Procedures related to staff development and staff oversight1supervision conforms to City of Corpus Christi requirements and the contracted program activities, Criminal background checks have been and will continue to e completed for staff and volunteer mentors once the mentor application has been processed. All information will be kept in a secure location and available for review as needed. SERCO staff will meet one on one with each volunteer to ensure that they bring added value to the program and that they possess the interpersonal skills necessary to work with youth. Inaddition, all volunteers will be passed through the Automated Background Check utilized by DFPS prior to working with any CYD youth- 2. Explain te tasks which will be assigned to volunteers(mentoring,tutoring, presenting), how they will be trained,supervised, a retain (once a month supervision is required r the RFP). Campus teachers will provide tutorial opportunities to CYD youth to improve grades. Presenters from various industries in the community will be recruited for one time presentations to students on designated campuses and for Career Days planned. Mentors to be recruited for the group mentoring program at the elementary school campus will be scheduled monthly on those campuses and will also receive support and guidance by program each month to ensure that program policies are being adhered too . If volunteers ill serve as mentors,state t e adult to youth ratio. Two male mentors to 20 male students, two female mentors to 20 female student these students will meet as a group with their mentors on campus. Volunteers who will serve as career presenters will serve in this capacity on a one time only basis and always with campus staff and/or the Program ManageriLialson in attendance cc ill I certify t the information from I n of Operation for FYI 3 is the same. El The changes being made are detailed below. 1. Discuss potential barriers (e. ., transportation, child care,etc.)to providing services tot ra participants and how you will overcome those rie . If transportation wilI not be offered, identify processes that e used to ensure that ese factors are not obstacles t cce si ng services. 2. Describe "safe passage" plan for youth/families i out transportation. Signature of Person completing e Plan of Operation for the Contractor: CYD Plan of Operation Fiscal Year 2014 (Sept 1. 2013—August 31, 2014) Page 5of6 Signature Printed Name Date Signature of DFPS Program Specialist Approving the Plan of er io : / 411V� °w f 1 i Si nature Printed Name Date Signature of F Contract Manager: �f Si natu Printed Name ate CYD Plan of Operation Fiscal Year 2014 (Sept 1m 2013®August 31, 2094) Page 6 of