HomeMy WebLinkAboutC2013-247 - 8/27/2013 - Approved CONTRACT
(Cover Sheet)
TITLE OF CONTRACT: Community Youth Development
CONTRACT NO.: CYD 2014-2
This contract("Contract7) is entered into by the City of Corpus Christi ("City" or"Fiscal Agent") and
the following named Subcontractor;
CITY: SUBCONTRAC OR:
City of Corpus Christi®PARD -CYD Communities In Schools of the Coastal Bend
615 Leopard, Ste 105 PO Box 331203
Corpus Christi,TX 78401 Corpus Christi,TX 78463-1203
Telephone: (3 1) 826-4028 Telephone: (361) 361-696-4030
FAX: (361) 62 4036 FAX: (361) 361-878-1410
Contact Person: Celina Pulcher Contact Person: Gloria Taylor
Subcontractor agrees to provide services in accordance with the provisions of this Contract and under
the Community Youth Development Program ("CYD") funded by the Texas Department of Family and
Protective Services (WIRS"). This Contract consists of the following attached documents which are
incorporated herein by reference:
Contract(Cover Sheet)
Performance Measures (Attachment A-11)
Plan of Operation (Attachment A-2)
Program Requirements (Attach mentA-3)
Budget, Reimbursement Request For & Budget Narrative (Attachments B-1, B-2, and B-3)
Standard Terms and Conditions(Attachment C)
Subcontractor Certification, For 4733 (Attachment D)
Subcontractor agrees to abide by all terms and conditions specified herein, and it certifies that the
information provided to the City is true and correct in all respects to the best of its knowledge,
information, and belief.
The obligations of the City of Corpus Christi underthis Contractare expressly contingent upon the
availability of funds for such purpose under the funding sources:
CONTRACT PERIOD: From:September 1,2013 Through:August 31, 2014
FUNDING OBLIGATION: Not to exceed $82,304.00 for FY 2014 for Contract Period
stated above.
Executed in triplicate, each of which recognized as an original.
ATTEST: ty or pus Ch ti
Armando Chapa V '0
City Secretary Cil Man -er
,
Legal form approved 2013; Su o -,actor:
C muniti6s In Schools of the Coasta Bend
By: y:,-
Douglas DeFrautus.
Assistant City Attorney or, Executive Director k
D
2013-247 Po
8127113 gy LvURC-11,
Ord. 029935
Communities in Schools
,ECWAVY INDEXED
COMMUNITY YOUTH DEVELOPMENT PROGRAM
Communities I of the Coastal Bend
TABLE OF CONTENTS
Page No.
Contract t
Tableof Contents.............................................................................................i
Contracted c r (Attachment -1) .................................1
Operation Plan of ..............................................................7
Program it (Attachment - ) .....................................................2
Budget Information r (Attachment - ................................................2
Reimbursement c hment B-2)........ ....
Budget Narrative (Attachment - ) ................................................................3
Standard Terms and Conditions (Attachment )..........................................
Sections
1. Legal Authority
2. Independent Contractor
3. Financial Limitation
4. Liability for Payment
5. Changes and Amendments
6. Accounting Requirements
7. Record i / in uir ns
8. Subcontracting
9. Publicity
10. Technical ssi nce
11. Monitoring and s ss n
12. Property
1 . Taxes
14. Disputes
1 . Independent u i
16. Prevention Conflicting Interests
17, Fraud and us r v tion
18. Indemniflcation
19. Sectarian Involvement ro r i
Political Activity/Lobbyin
1. Non-Discrimination and Equal Opportunity
22. Reporting Abuse, Neglect, or Exploitation
i
Health and Safety t o r s
4. Insurance
25. Debarment and us ensi
26. Notice and ssis nc Regarding n and yri t Infringement
27. Disclosure of Confidential Information
Communications
29. General to rds of Performance
Entire Agreement
31. Contingent on Funding
2. Trainer Qualifications
3. Termination
34. Force j ur
Monthly Performance Review
Suspension of Payments
37. Repayment of Funds
Subcontractor o li nc it Primary Contract
Subcontractor i is i c .......................
il i
Attachment A-1
Contractor: Communities In Schools of the Coastal Bend
Program Name: Communities In Schools, Inc
Contract Number: 23792861-1
Contract Period: September 1,2013®August 1e 2014
Pefformonce Measures.
Pursuant to Texas Human Resources Code $40.058 all contracts for client services must include clearly
defined goals and outcomes that can be measured to determine whether the objectives of the program
are being achieved.The City will use the following Performance Measures to evaluate the success of the
Sub-Contractor's performance of services under this contract.
Goal of the Contract:To prevent delinquency in Target Youths
Goal of the Contract:To prevent delinquency in Target Youths
OUTPUT MEASURES
OUTPUT#1.,Thg-emqed average nurnker of Target Youths are served m tlym
Performance Period: Contractor performance for this output is determined for each month of the
contract period,either wholly or partially,depending on the contract start and end dates.
Indicator: Average number of unduplicated Target Youths served in the Contractor's CYD Program each
month
Target: 25-28
Purpose: To evaluate the Contractor's effort at providing services to youths in the CYD Program
Data Source: PIS Database
Methodology: The numerator is the total number of unduplicated Target Youths served by the
Contractor during the most recent completed month,added to the total number of unduplicated Target
Youths served by the Contractor during each previous completed month(if any). The denominator is
the total number of completed months. Divide the numerator by the denominator.
OUTPUT#2.The expected average nUMber of Tar
Aet Youths are served during the contract ericada
Performance Period: Contractor performance for this output is determined annually but measured
quarterly throughout the contract period.
Indicator: Total number of unduplicated Target Youths served in the Contractor's CYD Program during
the contract period.
Target: 300®340
Purpose: To evaluate the Contractor's effort at providing services to youths in the CYD Program
Data Source: PEIS Database
Methodology: Total number of unduplicated Target Youths with unique client ID numbers that were
served by the Contractor during the contract period.
OUTPUT#3: Pre-Service and Post-Service Protective Factors Su BLY e uestionnaires are completed by
-Q—
the 6-9 year old Target Y ouths served.
Performance Period: Contractor performance for this output is determined annually but measured
quarterly throughout the contract period.
Indicator: Percentage of eligible 6-9 year of Target Youths served in the Contractor's CYD Program
from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service
Protective Factor Survey Questionnaires are obtained by the Contractor
Target: 60%
Purpose: To evaluate the Contractor's effort at obtaining outcome data
Data Sources- PSIS Database
Methodology: The numerator is the number of eligible 6-9 year old Target Youths served by the
Contractor during the contract period from whom completed Pre-Service Protective Factors Survey
Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained. The
denominator is the total number of eligible 6-9 year old Target Youths served by the Contractor during
the contract period. Divide the numerator by the denominator,multiply by 100 and state as a
percentage.
OUTPUT#4: Pre-Service and Post-Service Protective Factors Su ey yestionnaires are co feted by
the 10-17year old Tar g t Youths served.
Performance Period: Contractor performance for this output is determined annually but measured
quarterly throughout the contract period.
Indicator: Percentage of eligible 10-17 year old Target Youths served in the Contractor's CYD Program
from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service
Protective Factor Survey Questionnaires area taine y the Contractor
Target: 60%
Purpose: To evaluate the Contractor's effort at obtaining outcome data
Data Sources PETS Database
Methodology: The numerator is the number of eligible 10-17 year old Target Youths served by the
Contractor during the contract period from whom completed Pre-Service Protective Factors Survey
Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained. The
denominator is the total number of eligible 10-17 year of Target Youths served by the Contractor
during the contract period. Divide the numerator by the denominator, multiply by 100 and state as a
percentage.
QUTCOME MEASURES
OUTCOME#1.6-9-NLear old Tar t Youths reoort an increase in the tective factors
Performance Period: Contractor performance for this outcome is determined annually.
Indicator: Percentage of unduplicated 6-9 year old Target Youths who indicate an absolute increase in
protective factors,as determined by comparison of the Pre-Service Protective Factors Survey scores to
the Post-Service Protective Factors Survey scores
Target: 75%(The Contractor's ability or inability to meet or exceed this target will not be the sole
means for assessing their success in providing the contracted client services. DFPS reserves the right to
revise the target for this outcome measure for any subsequent contract periods based on statewide
Contractor performance data.)
Purpose: To evaluate the Contractor's success at increasing protective factors in the 6® year of Target
Youths who are served by the Contractor's CYD Program
Data Sources: PEIS Database
Methodology: For each eligible 6-9 year old Target Youth from who both Pre-and Post-Service
Protective Factors Survey Questionnaires are obtained by the Contractor:
1. Calculate the scores for both the Pre-and Post-Service Questionnaires per instructions in the
Protective Factors Survey User Manual.
2. For each set of matching Pre-and Post-Service Questionnaires from the same 6-9 year old
Target Youth,subtract the score in the Pre-Service Protective Factors Survey Questionnaire from
the corresponding score in the Post-Service Protective Factors Survey Questionnaire to
determine an absolute increase,if any.
3. Count the number of Post-Service Protective Factors Survey Questionnaires that indicate an
absolute increase.
4. The numerator is the number of Post-Service Protective Factors Survey Questionnaires that
indicate an absolute increase in the score. The denominator is the total number of Post-Service
Protective Factors Survey Questionnaires completed by eligible 6-9 year old Target Youths.
Divide the numerator by the denominator, multiply by 100 and state as a percentage. (The
Contractor must meet or exceed the target for Output#3 in order to achieve the target for this
outcome.)
OUTCOMF#2.,_10-17y ear old Tar eet Youths report an increase in the @rte ctivefactors
Performance Period: Contractor performance for this outcome is determined annually.
Indicator: The number of Protective Factors Survey subscales(protective factors)for which 10-17 year
old Target Youths indicate an absolute increase by comparing Pre-Service Protective Factors scores to
Post-Service Protective Factor scores.
Target: On protective factor which 75%of 10-17 year old Target Youths indicated an absolute increase
(The Contractor's ability or inability to meet or exceed this target will not be the sole means for
assessing their success in providing the contracted client services. DFPS reserves the right to revise the
target for this outcome measure for any subsequent contract periods based on statewide Contractor
performance data.)
Purpose: To evaluate the Contractor's success at increasing protective factors in the 10-17 year old
Target Youths who are served by the Contractor's CYD Program
Data Sources: PEIS Database
Methodology: For each eligiblelO-17 year old Target Youth from whom both Pre-and Post-Service
Protective Factors Survey Questionnaires are obtained by the Contractor:
1. Calculate the subscale scores for both the Pre-and Post-Service Questionnaires per instructions
in the Protective Factors Survey User Manual.
2. For each 10-17 year old Target Youth,subtract the subscale scores in the Pre-Service Protective
Factors Survey Questionnaire from the corresponding subscale scores in the Post-Service
Protective Factors Survey Questionnaire to determine an absolute increase, if any.
3. For each subscale,count the number of Post-Service Protective Factors Survey Questionnaires
that indicate an absolute increase.
4. For each subscale,the numerator is the number of Post-Service Protective Factors Survey
Questionnaires that indicate an absolute increase in that subscale score(protective factor). The
denominator is the total number of Post-Service Protective Factors Survey Questionnaires
completed by eligible10-17 year of Target Youths. Divide the numerator by the denominator,
multiply by 100 and state as a percentage.
S. Count the number of subscales(protective factors)for which the percentage equals 75%or
more. (The Contractor must meet or exceed the target for Output#4 in order to achieve the
target for this outcome.)
OUTCOME#3:10-16year of Tar t Youths served irate Coptractor's CYD Pro ram will not era g@le in
..............
delingy&nt behavior.
Outcome Performance Period: Contractor performance for this outcome is determined annually,
Outcome Indicator: Percentage of 10-16 year old Target Youths that are not referred to a coupty
juvenile probation program while registered in and receiving services from the Contractor's CYD
Program
Outcome Target: 9S%
Purpose: To evaluate the Contractor's success in providing services that deter delinquent behavior in
10-16 year old Target Youths receiving services from the CYD Program
Data Sources: Texas Juvenile Justice Department database and PSIS database
Methodology: The numerator is the total number of unduplicated 10-16 year old Target Youths served
in the Contractor's CYD Program during the contract period who were also referred to a county juvenile
probation program while registered in the Contractor's CYD Program. An existing protocol for matching
youth data maintained in the CYD database with youth data maintained by the Texas Juvenile Justice
Department database will be used to establish the numerator. The denominator is the total number of
unduplicated 10-16 year old Target Youths served in the Contractor's CYD Program during the contract
4
period. Divide the numerator by the denominator,subtract this number from one, multiply by 100 and
state as a percentage.
DEFINITIONS
Absolute Increase—A documented increase in the score for the Post-Service Protective Factors Survey
Questionnaire relative to the corresponding score for the matching Pre-Service Protective Factors
Survey Questionnaire.
Com2leted Protective Factors Su a esti ire—For the Child (age 6-9)Protective Factors Survey
Questionnaire,the Child must have responded to a minimum of 15 items. For the Youth (age 10-17)
Protective Factors Survey Questionaire,the Youth must have responded to a minimum of 20 items.
Contract Period—The total length of this time frame is limited to all or part of the current fiscal year and
shall not exceed 12 months.
Eligible Jtorggppndtote Post-Service Protective EactorS_Syrvey Quqstlonnairej—A 6.17 year of
Target Youth that has completed a Pre-Service Protective Factors Survey Questionnaire and;
• Completed the prescribed CYD Program;or
• Participated in the CYD Program for 12 months from the date the Pre-Service Protective Factors
Survey Questionnaire was completed.
The Post-Service Protective Factors Survey Questionnaire must bet a same version (Age 6-9 or Age 10-
17)that was administered to the youth as the Pre-Service Protective Factors Survey Questionnaire,The
youth's age is calculated as of the date of registration or September 1st of the current fiscal year if the
youth was registered in a previous fiscal year.
Eligible to respond to the Pre-Service Protective Factors Survgy Questionnaire)�A 6-17 year old
Target Youth must be newly registered into the CYD Program during the current contract period.The
youth's age is calculated as of the date of registration in the contract period assessed.
Post-Service Protective Factors Survey-Questionnaire—A tool identical to the Pre-Service Protective
Factors Survey Questionnaire administered to the 6-17 year of Target Youth following the receipt of
services and designed to assess changes in the levels of the Target Youth's protective factors.
Pre-Service Protective FactorE 5urvey Questionnaire—A tool administered to the 6-17 year old Target
Youth prior to the receipt of services and designed to assess the levels of the Target Youth's protective
factors.
Protective Factors—Personal characteristics or environmental conditions that interact with risk factors
to reduce the likelihood of problem behaviors.
Subscale—Groups of questions on the Youth (age 10-17)Protective Factor Survey Questionnaire
indicative of one of five protective factors:Family Bonding/Communication;School Involvement;
Individual Self-Estee /Se If-Efficacy;Positive Peer Association;Community Involvement.
T Uret-Youths—Youths through 17 years of age who live in and/or attend school in one of the
designated ZIP Code areas or attend school at another eligible public middle or high school located
outside of the designated ZIP Code area that has at least 30%enrollment from the designated ZIP Code
area as determined by DFPS.
Yjdu
Alicated Target Youth—A Target Youth with a unique client ID number who receives at least one
service is only counted one time during the performance period.
Attachment A®2—Plan of Operation
Communities in Schools of the Coastal Bend,79415 CYD Program
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u contractor e: Co unities In T I oasts Fun i b t: 2, 4.0
c of oft a Coastal e
Program unities In Schools
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Name: Title: - all:
Gloria Taylor Executive Director lori .Taylor-CI 361-696-4030
I @ccis .0
Address: PO Box 331203, Corpus Christi, TX 78463
Inclusive s of Service: Funding Priority(les): #1 Academic
From: 11 d 1 : 8/3112014 Support,#2 Life Skills, and
Recreational Services
All addresses (lo,c ions r se i s ill r v! a lease use full address):
1. South Park Middle School" 1 McArdle, Corpus Christi, TX 78415
2. Gloria Hicks Elementary, 3602 McArdle, Corpus risi, TX 78415
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Output 1: t
Average number of 25-2 Avery a nu r o
unduplicated youth e u lic a ult
monthly* : se a ont I :
Output Output .
Number of lic t youth 300- Number of
served during the fiscal year**: 340*** unduplicated adults
served urin the fiscal
ear**:
-Ca-lculate the cost of the y r II program per youth (Cost per= Contract amount f#youth served
annually.): 274
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Please fill in the following chart to explain how you reach your target outputs urin the fiscal
year. If clients will be served only in individual or group services, add the Annual Outputs for
both services and enter the sum above. On the other hand, if clients will be served
individual AND group services, the annual outputs should e identical and number should
be entered above. Be sure to include all services that will be provided. Copy and paste multiple
rows as needed.
Individuals:
• M
Life Skills 15 2 1 30 27 54
Groups:
•
•
•
1 lin 1
Recreational 25 2 50 2 45 90
Services
Life Skills 13 2 26 4(12 wks) 23 92
Academic 14 2 28 3 25 75
L—Super—L. I -------
I. Is this CYD Program a stand-alone program or component of a larger program? The
program is the amalgam of all the separate services provided.
El Stand-alone
Z Component of a larger program (Name of the larger program-Communities In Schools)
2. Check the services to be provided:
0 Youth-Based Curriculum Activity Z Life Skills Classes
El Family-Based Curriculum Activity El Mentoring
E] Family Focused Service El Youth Leadership Development
Z Recreational Services El Youth Advisory Committee Business
Z Academic Support Services
3. Check the protective factors this program will identify for change:
M Involvement with positive peer group activities and norms
Z Social competencies such as decision making skills, assertiveness and interpersonal skills
E] Parental/guardian supervision
Z Caring adults other than parent
[:] Strong bond between children and parents
Z Emotional support and absence of severe criticism
El High parental expectations
Z Clear rules and expectations
El Involvement with school/community
Z Friendship network
Z Positive perception of self and others
Ej Places high values on helping others
Z Sense of purpose
N 070,"UN WIN it;I MALOROM
IN rg Fig F-
4. Describe the services to be provided. Be sure to include every service indicated in the check
above.box
CIS is proposing to serve two ( ) sites: South Park Middle and Gloria Hicks Elementary. Communities
In cool's CYD program includes students, who have been referred because specific need such
as behavior, academics and/or attendance and other students o will be registered under activities
o will take a in all activities. All enrolled students attending a school in 78415 ill have access to
these services with CIS placing emphasis on youth 10-17 years of age. The school sites will provide
safe environment where youth can learn and grow and serve as a resource center for other programs
and agencies. Programs are age appropriate and customized r school site based on an assessment
utilizing information from school staff, students and families. Some of the ctiviti s the casemanagers
provide include support rou s, individual guidance, family activities, homework help/tutoring,
presentations and information on issues such as drug awareness, ten pregnancy, HIWAIDS, and
educational fief ri s. Casemanagers working full-time will invest time for preparation, coordination,
and implementation of direct services. After school activities will be coordinated and implemented
directly by the Casemanager. Casemanagers work with the families to provide a full-structure of
assistance to the youth. Families are invited to various activities at the schools. This gives the families
an opportunity to participate with their youth, to include speakers, presentations and one-on-one
counseling. Academic Support Services will be rovi once a week every other week for 1 hour for
months. Life skills which will include presentations and individual guidance will be provided for 1 hour
once a week every other week for four months. Recreational services will also be provided for 4
months i hour once a week every other week.
CIS/CYD staff will develop a monthly activity plan which will provide a tentative schedule of all activities.
This monthly activity plan will be turned into the Project oor in #or for the riot month and a tentative
activity plan for the current month. CIS/CYD programs will provide structured activities at two (2) school
sites where li i le youth, parents and siblings are welcomed to participate. Coordinated activities are
geared towards knowledge, personal growth, and enhancing family life. Activities will be varied to meet
the needs of the participants. Activities will be implemented for and during school at the elementary
school and middle school site. Identified ele enta school sites will also include recreational activities
immediately after school. Participation is voluntary it Y registration form signed by the
parent/guardian.
S. Identify ii that services will be provided. o include v service
indicated in check v .
Recreational, Academic Gloria Hicks and - ri ay
-Support, and Life Skills Elementary
Recreation, Academic South Park Middle Monday-Friday
Support, n Life kills School
6. Describe t ctiviti s will be necessary, including bu t limited iri
training licizin your program in the community, and recruiting yout to the r .
Provide ri timeline for I activities. Staff is hired and has been working the Communities In
Schools program for a number of years. The two staff members are lrea y associated with the two
schools as well, so there is no startup necessary. The program works within the schools an
curriculums are already created so services can begin as soon as all is approved. T youth are
0
recruited through the school counselors and teachers an CIS has been working within this system for
a number of years.
. Identify the re u c , intensity ti of services for a client:
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Academic Support 2 sessions per
Services I utorin Youth month sessions 4 mths
Homework Assistance)
Life kills, Presentations, Youth 2 sessions per
Individual Guidance) month s sessions 4 the
Recreational Services Youth 2 sessions per sessions 4 mths
month
8. Describe specific strategies of the o s program that will reduce r v the Impact
of juvenile crime.
CIS/CYD wishes to continue to be part of the force that has been successful in achieving or making
positive difference in the 78415 zip code area. As such, CIS takes great pride in proportionally sharing
the success achieved by positive behavioral and social changes s a result of the efforts o the
programs implemented to empower the youth of I /CY in 2412 will continue to provide
the ltern tiv to gang involvement, criminal activity, and other social issue facing our youth. It will
provide positive programs that will affect self-esteem, a iu , performance, and life skills in order to
reduce and/or eliminate some of the barriers facing the youth of ur continual success derives
from the following specific strategies:
CIS Six-Component Model: Implementing the CIS model gives structure and direction to our program.
Our casemanagers use proven methods to insure that students receive services and benefits from this
successful program.
Activities: Providing a safe and neutral environment for students to express themselves through
enrichment and social interaction is an invaluable e ice provided by CIS. Sports, arts, workshops,
and community rojects inspire children to stay in school, build self-esteem, pre re for life, and
above all help them stay off the streets.
Collaboration: Th commitment and professional support of CIS staff and their ability to tap into all
available co uni resources maximizes delivery of services. CIS/CYD works closely with other
agencies in bringing needed services and information to our students and their families. These
resources have roven to be necessary in meeting the specialized needs of our students, and they
will continue to be essential in the future.
10
Referrals: A successful referral procedure is currently in place to assist CIS by allowing school staff,
parents, and other concerned community members to refer students in at-risk situations to our
program.
Flexibility: CIS allows enough flexibility within the program to personalize care s o t hat all students
may have their specific needs met.
Accountability: CIS has a computerized data system, which tracks the attendance, behavior, and
academic records of the youth. Given the correlation, CIS is able to assess attendance, behavior,
and academics as a baseline of maintaining, adapting, or improving student performance at the
school sites where CIS/CYD will provide the case management system. Tracking and collecting data
has assisted CIS in maintaining a high level of quality services. CIS/CYD is able to determine our
level of success in providing needed services to our students and families.
CIS/CYD has demonstrated in the fourteen (14) years through the collection of data that when a youth
is participating in a CI 1C`( program it is clearly a positive force. When a youth's school attendance,
behavior, or academics improve, it induces positive social and behavioral change which reduces the
propensity for that youth to engage in juvenile crime, and/or empowers the youth to become a
productive citizen.
The continuum of care and consistency has made the difference in the lives of the 78415 children. This
participation has empowered the community to become a part oft a solution.
9. Identify the program target in terms of the specific number of unduplicated (the first time a
youth is seen) CYD participants to be served over the proposed contract period. Describe
any variances in the average number of youth served that may occur per month (i.e.
December Is typically slower because the program is closed for half the month, etc).
The 2011-2012 CIS/CYD Program anticipates reaching approximately aw 300 students.
10. Describe how you will work to keep the duplication rate down to below 20% of the entire
target. (Duplication rate is calculated by the number of youth that participate between
programs). CIS will make a good faith effort to enroll students that are not currently enrolled in any
other CYD funded program. CIS will obtain a list of CYD funded programs for this fiscal year. Prior to
registering a student they will be asked if they are currently enrolled in any of the other CYD funded
programs.
11. If you have been previously funded by this program, what were your target goals and did
you meet or e ceed your target goals?
% of all youth will have a minimum of three contacts per month during the
PY 2009 pro2gam year................... Actual Outcome: 96%
Outeut#11: Number of out served .......Target._330
Result: 349 out served for the ear ... Met
Output#2: Timely submission of Billings/Monthly Reports
_Tar get:_90%
Result: 10
ii
------—-------------------------------------- -------------—------------
-Output#3' Youth served under!he of 10 years I et:20%
i2MqL92!L_
Result.,9.74% Met
Output k Co leted Asset Sury y 807®
Pre-Test: 88% Not Met
Post-Test:57% Not Met
Output#5' Completed Satisfaction Questions Ter get:,50%
Result: 111.76% Met
Output#6: CYD PRq!qi ants erceived Services as Effective IgMet 800/6
Result, 91.39% Met
75%of case managed students will show improvement in attendance, behavior
PY 2008 and/or academics. Actual Outcome: 96,64%
80% of mentored youth will show improvement in Academics, Behavior, and/or
Attendance. Actual Outcome M ET: 100.00%
80% of all youth will have a minimum of one contact per month during the program
_year. ..�Ac�tual Ou�tcome_�97.85�0%
Outcome#11: Number of out served Tar et: 900
Result: 629 oath serve for the ear ot Met
Outcome#2:Timely submission of Billings/Monthly Reports
Target: 90%
Result. 100% time submission et
Outcome#3: Youth served under the a a of 10 ear-
Result: 14.72% met
Outcome#4: Completed Asset SurveZ_ Tar et: 80%
Result: 63.4% Not Met
Outcome#5: Completed Satisfaction Questions 'Tar 50%
Result, 88.45% Met
Outcome#6: CYID Participants Perceived Services as Effective
Tar et: 80%
Result: 83.25% Met
PY 2007 950 students
75% of case managed students will show improvement in attendance, behavior
and/or academics, Actual Outcome 95.74%
80% of mentored youth will show improvement in Academics, Behavior, and/or
Attendance. Actual Outcome MET: 100.00%
80% of all youth will have a minimum of one contact per month during the program
ear. Actual Outcome MET: 8186%
PY 2006 1,125 students will be registe ed. Actual Outcome MET: 1,397
75% of case managed students will show improvement in attendance, behavior
and/or academics, Actual Outcome 97,67%
80% of all youth will have a minimum of two contacts per month during the program
year. Actual Outcome MET: 88.48%
50% of activity students will show improvement in behavior at the end of their
participation in the program. Actual Outcome: 86.00%
PY 2005 1,070 students will be registered. Actual Outcome MET: 1,105
75% of case managed students will show improvement in attendance, behavior
and/or academics, Actual Outcome, 98.28%
80% of all youth will have a minimum of two contacts per month during the program
ear, Actual Outcome: 98.55%
50% of activity students will show improvement in behavior at the end of their
n in the program. Actual Outcome MET: 82.69%
PY 2004 1 a209 students will be re glistered. Actual Outcome MET: 1,350
85% of case managed students will show improvement in attendance, behavior
and/or academics. Actual Outcome 98.51%
50,1® of all youth will have a minimum of two contacts per month during the program
Actual Outcome MET: 9933%
50% of activity students will show improvement in behavior at the end of their in the Dr�Iram. Actual Outcome MET: 94.00%
PY 2003 1,700 students will be Actual Outcome MET: 1.949
85% of case managed students will show improvement in attendance, behavior
and/or academics. Actual Outcome 98-91%
80% of all youth will have a minimum of two contacts per month during the program
50% of activity students will show improvement in behavior at the end of their
i I Dr ram. Actual Outcome MET: 76,80%
_gqq!�n_n the E22ERM,��� —
PY 2002 Students Actual Outcome: 1,701
85% of case managed students will show improvement in attendance, behavior
and/or academics. Actual Outcome: 98-23%
PY 2001 1,350 students were re /stared. Actual Outcome : 1,435
85% of case managed students will show improvement in attendance, behavior
and/or academics. Actual Outcome: 95,54%
PY 2000 11,83.students,were re istered, Actual Outcome MET: 1,438
85% of case managed students will show improvement in attendance, behavior
and/or academics. Actual Outcome: 98.92%
Py 1999 Students registered. Actual Outcome: 1 X3
85% of case managed students will show improvement in attendance, behavior
and/or academics. Actual Outcome: 89.62%
Py 1998 Students registered. Actual Outcome: 909
PY 1997 Students registered. Actual Outcome, 14562
13
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program designed other than the r t
population of -17?
If yes, please describe: The program in the le nta school is designed to assist
younger youth as well as the over 10. We offer them case management, after-school
activities, etc.
Is the r specifically designed to 0 s7
If yes, please describe:
Is any part of the program specifically i to ci 'c racial or ethnic
group? If l describe:
1 . If applicable, identify r r or curriculum implemented and include h
developer the r (e.g. All Stars Curriculum by l . Communities In Schools
model is the ro ra that will be implemented. A five ( ) year longitudinal evaluation (CIS National
Evaluation), conducted by Caliber, a ICF International Company, is designed to provide conclusive
evidence regarding the ctiv ness of the CIS model in affecting student achievement and related
school outcomes. The CIS National Evaluation concluded that.
• Compared ith other dropout prevention programs with scientifically based evidence of
effectiveness, the CIS Model is one of a very few in the United States proven to keep students in
school.
• Among those it scientifically based evidence, CIS is the only dropout prevention model in the
nation with research to prove it increases graduation rates.
• CIS mission is to keep students in school; therefore, not roaming the streets where many
temptations of juvenile crime are rev l nt.
14. Identify the CYD Program's goals and objectives. All goals and objectives
the impact on v it delinquency. Goals are broad statements t your program is
intended to c i ve. Objectives are specific, measurable, achievable, relevant time-focused
statements.
CIS includes two types of registered artici ants: case an e and activities. Case managed
students will demonstrate the effectiveness of their participation in the program through a Student
Measurement Gauge and school documentation, such as report cards, is ill measure
improvement in attendance, behavior and/or academics. 75% of case managed students will show
improvement in one or more of these areas. Activity students will be measured for improvement in
behavior by the use of a post evaluation tool to be completed by a teacher or parent/guardian. Flo of
activity students will show improvement in behavior at the n of their participation in the program.
80% of ll youth will have a minimum of three contacts per month during the ro ra year. Sign-in
sheets and service logs are aintaine to keep accurate track of participation. CIS will comply with
Texas Department of Family and Protective Services requirements o administering r and post
14
surveys to all youth as instructed. CIS/CYD goal is to achieve positive behavioral and social changes
as a result of the efforts of the diverse programs implemented; therefore, the out of 78415 wiN be
empowered to seek the alternative to gang involvement, criminal activity, and other social peer issues
facing you 10-17.
1 . Describe the v i on plan for the r r to Include: s responsible for val i ,
how evaluation t will be collected, v u ti will be conveyed to relevant st
how evaluation will be used to revise r improve the r , to include least the results
of the satisfaction surveys. Include tit of s r t tools that ill be collected, i
applicable, to n tr t e on-going program iv n implementation f the program
design.
Communities In Schools will continue to monitor and evaluate the program through review it staff.
CISICYD will continue to work closely with agencies to assist in the coordination, monitoring, and
evaluation of day-to-day operations. Documentation, files, and reports are maintained to record the
progress of implementing the program. This information is either maintained by CIS and/or submitted
to the fiscal agent. A monitoring process is also in place. CIS will continue to document services i
compliance wit the contract for the Activities components along with the CIS Model implementation.
Client record aintenanc will include data collection instruments such as parent consent forms,
registrations, assessments, service logs, and sign-in sheets for proper verification of services. This
data Ill continue to be collected and maintained in a secure and safe area not accessible to the u lic
to ensure confidentiality. CIS/CYD reports r nerae to provide statistical information.
comprehensive report ill be compiled er the n of the contract year by assessing statistical data,
school attendance an school performance. CIS/CYD staff, artn rs, and subcontractors will identify
potential or existing deficiencies and provide immediate corn ctive action. CIS/CYD staff will also
review CYD Satisfaction Surveys periodically through the year to ensure likability of the program. This
information will be utilized to make changes or improve the program as necessary.
� pp pg ,! '%,r I �+f ?f�;l .:!?r �s'.?yyz rlyr..:. ✓� 1��r �riz/ z,f!r'f 31:7 z zRt`h:?:'rr nrJ rr zrr'7l t'-.'J� ✓�
re„ II 7; r. M 9.® ®6 �.., ,r�.�,�`✓l�J. /1..,a�,Jt� ,sr rJrS�`,,:.,,Sfl'zzJ��,�t ?3.'£,7f�f„�1.���z�I,s�r`,j`,�;,` „ .;.,,rJ,.,, r.':'.n�!:,��r�Y'.;3.;rJ f��l�',%;l{fJ✓,Jl/�
Recruitment
a. Describe the r c s for recruitment of at-risk youth and their families. rovi scri do
of any outreach r t i s to c referrals and collaboration. Incl recruitment
efforts to cultural iv i . Identify those agencies r iz tr i are likely
to refer clients. CIS/CYD staff will continue to work closely with school administration, counselors,
teachers, and parents in identifying an recruiting those youth who will benefit from the CIS/CY
program, CIS/CYD staff will continue to make the community aware of services provided through th
use of classroom n public presentations, participation in community outreach rc ra s, and
information posted on the agency website. These actions will continue to ensure that eligible youth and
families are aware of the CIS/CYD program and how they c n en fit through participation in the
program. The partnership between CIS/CYD and the school in sharing of information will be a pivotal
Dint. It wifi continue to be an integration of hands-on programs, life-skills, and classroom education.
Youth participants will be identified t row referral ss h r any community e b r or school
staff can recommend participation in the program. Students may also refer t e sely s. These
participants ill be voluntary it a CYD registration for .
b. Describe any community as outreach and awareness events or activities your program
will implement ici in this r. Communities In Schools brings extensive experience in
networking, collaborating, and forming a n his with numerous community resources, which
is
aerate additional services. Some of the community resources include; uec s County Juvenile
Justice Center, Corpus Christi ISD, Texas A&M University-Corpus Christi, Texas Agricultural Extension
Service, and many other local agencies.
The CIS/CYD program has promoted community awareness, support, and integration of services that
has enabled the continuous success in meeting grant goals and objectives for the past fourteen years.
CIS/CYD has coordinated, partnered, n e onstrat effectively that other organizations can come
under the umbrella of CIS/CYD to provide services to 78415 youth. We work closely with the two
schools that we serve to assist with community v nts such s South Park Knight Feast, Fall and
Spring Festivals, Health and Career Fairs, open house, PTA and Texas Public Schools week.
CISICYD also attends ci wide events such as CCISD Health it and the r n ren#s Raising
Grandchildren Conference.
7® Retention
a® Describe strategies used to t their families. e cri any techniques
will implement to lis trust, build rapport, inn i relationships with your target
population. Co unities In Schools is proposing to service two (2) sites: South Park Middle School
and lori Hicks Elementary. Communities In Schools CYD program includes students, who have
been referred cause of specific need such as behavior, academics and/or attendance and other
students ho will be registered under activities. Services will be offered irecl school sites. The
school sites will provide a safe environment h r youth can learn and play and serve as an
informational resource centers for other programs and services. Programs are age appropriate and
customized r school site as on an assessment utilizing information from school staff, students
and ili s. Some of the activities casemanagers provide include support rou s, individual guidance,
family activities, homework help/tutoring, presentations and information on issues such s drug
awareness, teen pregnancy, 11//AI , STD's, educational field trips, leadership activities and pre-
employment training. ase a rs working full-time will invest time for preparation, coordination,
and implementation of direct services. This also insures that all the sub-components suc as parental
involvement and community service are covered. After school activities will be coordinated an
implemented dire ly by Casemanagers.
b. Will your program offer incentives for ics ti ?
If yes, describe the types of incentives they ill be used (Note: Please refer to the
I policy on incentives). /A
c. Describe your plans to tai youth in the t complete r r .
Describe how you will recover cat a stop attending services to return to r r .
Communities In Schools Administration t a ill conduct periodic evaluations and a mid-year
evaluation to assess its progress toward c i vin its stated goals and objectives and achieving the
desired results based on the st lis a performance indicators of providing high quality opportunities
for academic achievement. The results of these evaluations will be used to refine, improve, n
strengthen the ro ra or activity; and to rune the or nce measures. CIS will revise programs if
retention of ro ra participants becomes an issue, Casemanagers will work closely with the youth
and keep aftendance records. When the youth discontinue coming, o s will be made to contact
them at e or in the classroom. Communication will be the o connecting it the youth and
offering them programs that appeal to them. It is with this one-on-one communication that we feel will
limit retention issues.
t, i f� ,.I ;; �. a .:..i FG'fiI,ffF7 i:..j?Fl`fr F::r�rF''1's' ?,rte`
18. Will this program use volunteers? Yes Z No
If yes, describe the r c r for recruiting screening volunteers criteria ill be
used to ensure y are a good fit to liv r the r services. /
Explain the s s which will be assigned to volunteers t ri , tutoring, presenting),
how they ill be trained, 1 , and retained c t supervision Is it per
the ). /
If volunteers ill serve as mentors,state the I t to youth ratio. f
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Discuss t ti I barriers (e.g. transportation, child care, c.) to rovi r services
program ici you ill overcome s rri s. If transportation ill not to be
offered, Identify the proc h t are used to n r that these factors t obstacles
accessing ice . Since CIS/CYD is site based, students are already at the schools we serve-,
therefore, transportation is not a factor. CIS has a long-standing relationship and partnership it
CCISD Transportation Department and Regional Transportation Authority. An agreement has been
established o coordinate transportation for field trips during the school year and summer programs.
CIS has obtained insurance to cover the students participating in our program. During after school
programs, students walk home, with parent permission, or the recreational leaders watch over students
until parents pick them up.
2. Describe the "safe s e” plan for youth/families without transportation. Transportation
will be rovi the Corpus Christi Independent School District for students rtici ain in ro ra
activities offered y the CIS/CYD program CIS/ Y to ensure that students travel safely to and from home each
ay. If students are able to walk home, the parent or legal guardian must give CIS written consent
indicated on the CIS/CYD parent consent application that will be kept on file.
In the fall of 11, right before the program commences, CIS will host a fall meeting in both schools
here all parents„ students, and the community ill be invited to attend. ne of the goals of the Fall
Family tin will be toeducate neighbors on how to watch for youth in their neighborhood n lay
an active role in keeping them safe. This will provide additional safety to students who walk home from
school or who are participating in after school activities,
/r
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Use the I to cri the staffing I , Including the c 6 up staffing B in the
event of vacancies or extended absences. ( t staff positions will work directly on the CYD
contract and which o its n will supervise whom and provide coverage, I c ).
In case of staff vacancy/absence, the Project Coordinator will fulfill the uti s of the staff. In the event
of a vacancy with the roject Coordinator, other Coordinators from various schools will be pulled to
17
fulfill the duties until the position is filled.
r
Responsible for maintaining the he Taylor Project Coordinator
program t out a S
for maintaining the lori Taylor Project Coordinator
CYD program at Hicks I nt
Describe staff supervision and supporL CIS has Personnel Policies, Standard Operating
Procedures, Directives, and Memorandums in place to maintain the internal integrity of the agency.
These policies are reviewed yearly by ana nt and Board Committees to make sure current state
and federal guidelines are being ollo e . Attracting and maintaining duct and trained personnel
is essential for CIS and this grant if children and families are to continue to succeed. It is imperative for
our organization to be in compliance with changes in laws regarding hiring practices.
Staff will be trained y the Project Coordinator in all aspects of the program and in the necessary
documentation. Continual support and working as a team builds a strong staff commitment to the
CIS/CYD mission and ensures success. The Project Coordinator will conduct job shadowing to assist
new personnel in fully understanding the program.
Describe the e of sub-subcontractors, if any are used. Communities In Schools will not
subcontract for services this fiscal year,
Describe ratio f staff to th served. CIS will maintain a ratio of 25 youth to 1 staff
member during activities at the school. CIS will plan ahead and utilize approved volunteers, parents,
and recreational leaders should the need arise for more supervision.
7. Describe the required osii on qualifications, including level f experience and education
II positions that work with Y r . The Project Coordinator will oversee the Cl /CY
program and work closely with Casemanagers in providing services. The Project Coordinator will
monitor all aspects of the program and be responsible for the completion the CYD monthly status
reports. The Project Coordinator has five years of experience with the IS/CY program n has
demonstrated clear knowledge of the program. This position will not be funded through CYD grant
but will be an in-kind contribution. The Casemanager will be responsible for their campus only. They
will prepare, coordinate, and implement direct services on their perspective campuses. Casemanagers
have various year of experience with the ro ra and have been trained in working with the youth they
service and in the ission of the CYD grant. The minimum u lific ion for all c se ana er positions
is a Bachelors degree in a social service field and/or 5 years experience working as a case ana er.
2€3. Give a brief history of the organization in terms of the length of time it has been a youth
service provider, and explain any gaps in service. If there is history f the organization, then
1s
Attachment A-Z®Plan of Operation
Communities In Schools of the Coastal Bend,78415 CYID Program
describe the guiding principles/philosophy of the organization. Communities In Schools of the
Coastal Bend. (CIS) believes that keeping youth in school is not simply the role of teachers or the
school, it is a community responsibility. CIS originated as a 501 (c) (3) non-profft corporation in Corpus
Christi, Texas in 1986. CIS was established by a group of businesses, educators, and community
leaders who were concerned about out issues. The CIS six-component model has continued to be
implemented at the national, state and local level with proven effectiveness. CIS has operated in our
community since October 1986, 24 years, and has been funded through Community Youth
Development grant for 14 years. Cl S has served more than 149,454 individuals. From our humble
start oft ree (3) school sites, Cl S has grown to twenty-five (25) sites within eight (8) school districts in
four (6) counties. The local CIS program has a successful history, experience and achievements of
implementing and delivering its mission of helping young people stay in school, successfully learn and
prepare for life by coordinating the connection of needed community resources in the school setting.
The mission effortlessly facilitates the Community You Development's (CYD) mission.
29.Describe the capability of working with at-risk youth related to the organizations past
experience or guiding principles/philosophy.
Cl S is a sit base program that has been continuously working with the 78415 population before,
during, and after school. The CIS model's six components (counseling/supportive guidance, pre-
employmentlemployment training, enrichment activities, parental involvement, health & human services
and academic enhancement) are the vehicle that is used to ensure success with the children and their
families. Our Case managers recognize the obstacles in the social service delivery system, and
disconnected services scattered throughout the community, that our families encounter. In our
program, Case managers act as an advocate to bring social services, tutors/mentors, volunteers, and
leadership activities into the school sites.
30. Describe your past history (if any) with the CYD program. Have you previously been funded,
ifs provide total number of years and dollars in funding you have received? Communities In
Schools has had Cl'D for the past fourteen (14)years and have received $3,760,390.00
Signqture of Perso i leting the Plan of Operation for the Subcontractor:
Gloria Taylor
S ature Printed Name
Attachment ®3
Program Requirements - FY 2014
78415 Community out Development
Plan changes. Plan changes to budgets and plan of operation are each limited to three
during the fiscal year with the final plan change to be submitted no later than June 1.Any
additional request for plan changes will require a waiver prior to requesting the change.All
waiver requests must be submitted to the CYD Program Manager with the original signature of the
contract's authorized signatory and must completely document specific compelling reasons
for the request.Waiver requests must be submitted at least 30 days in advance of the
anticipated plan change and are subject to DFPS's approval,
Automated Background Checks.All staff and volunteers that work or will or on the
contract are required to have background checks conducted through the Automated
Background Check System (ABCS)who have contact with client or client information or if
salary is reimbursed through the contract- It is assumed that staff including, but not limited to,
Executive Directors and Chief Financial Officers will have access to clients or client records
due to their oversight roles; therefore, require a cleared background check.
Quarterly Reports and Corrective Action Plans. Each quarter the Subcontractor is required to submit a
Quarterly Report no later than 30 days after the end of the first, second and third quarters.,The Quarterly
Report must include information on the program, how the subcontractor is performing and any corrective
action plans that are required. At the end of the year the subcontractor is required to submit a Fourth
Quarter/Annual Report that provides ongoin%information regarding achievements and challenges in
implementing the CYD program during the 4 quarter and the full contract year.
A corrective action plan must include a statement of the problem, proposed steps to be taken,
timeline for each step, person(s)responsible for implementing each step, and person
responsible for oversight of the plan to ensure it is implemented correctly. Corrective action
plants must be submitted on the required template and must outline the measures that will be
taken by subcontractor to address each performance measure that is off track.
Program Services.Youth may not participate solely in one-time activities. If one-time activities are
planned as a service, they should be an added value for youth already participating in other CYD
Program Services and cannot be a stand-alone service.
Direct service staff of the Subcontractor must be at least 18 years of age, have a High School Diploma or
GED, and I year of experience in the health and human services field to include work with youth.
Program Forms and Social Security Numbers.Contractors are required to complete all
fields of the program form such as the registration form, in its entirety including the social
security numbers field. If a client refuses to provide their social security number, contractors
must document refusal in the case file.The expectation is that contractors make a good faith
effort to obtain social security numbers and other information listed on the program form.
Sections of the program registration forms that have an asterisk are required fields in the
database; however, the expectation is that the for is completed thoroughly.
All services provided in accordance with the Subcontractor's approved Plan of Operation must be tracked
using the appropriate documentation forms. Service documentation must be complete, accurate and
20,
maintained in an organized fashion. Subcontractor must maintain records in a manner which protects the
confidentiality of the clients being served. Service documentation must include, but is not limited to:
Sign-in sheets, particularly for group activities
Monthly Service Tracking Forms
Satisfaction Surveys
Documentation may also include, if applicable:
Service plans
Referral logs
Case notes, including phone logs, home visit notes, office visit notes,etc
All services provided by subcontractor must have valid documentation that supports verification of
participant attendance, such as sign-in sheets or attendance rolls, including a signature certifying the
validity of the information, individual/group progress notes, materialsthand-outs used and additional
documentation as appropriate t o t he program.
Client files must include,at a minimum, the following forms completed:
The DFPS Registration For
CYD Risk Factor Survey
Pre-service Protective Factors Survey
Post-service Protective Factors Survey
Cost Reimbursements.Subcontractors must submit reimbursement requests by the 5th of each month.
The City nor DF is obligated to pay unauthorized costs or t o p ay more that Subcontractor's allowable
and actually incurred costs consistent with federal and state regulations.The reimbursement made to
Subcontractor will not exceed actual costs to provide the services under this Contract and
Subcontractor's actual costs, both direct and indirect, must be allowable, reasonable, and allocable.
Subcontractor must submit supplemental bills quarterly, (December 30, March 30, June 30 or September
30)to submit costs not included on the main monthly bill. Only one supplemental bill may be submitted for
each month, so all additional costs must be included.
Reallocation of Funds.Subcontractor agrees that if after careful review by the Fiscal Agent it does not
appear that the subcontractor will utilize all funding by the end of the third quarter(April 30),the
Subcontractor could lose uncommitted funds in excess of$2,500, subject to reinstatement through the
appeals process set below. Fiscal Agent will notify Subcontractor in writing of the pending budget
reduction to Subcontractor's budget and give Subcontractor fourteen (14) calendar days to respond, If
Subcontractor does not respond within fourteen (114) calendar days, then the budget adjustment will be
made and Subcontractor must submit an adjusted budget to Fiscal Agent that reflects the reduced budget
amount within fourteen (1 4) calendar days thereafter. However, if Subcontractor disagrees that excess
funds are available, then Fiscal Agent and Subcontractor will meet at an agreed upon time and
Subcontractor will be given the opportunity to present their case. Fiscal Agent will make the final decision
whether to reinstate or forfeit any of Subcontractor's excess uncommitted funds.Any excess funds
forfeited by any Subcontractor will be used for other CYD programs.
Controlled Assets. Subcontractors must complete an inventory list of any controlled assets(ex.
computers, furniture, etc) purchased either in part or in full by DF funds using an inventory list
form.A new inventory list will need to be submitted to the City during each contract renewal
cycle.
21,
Attachment B-1-Budget Forms Budget for CYD Service Contracts Form 2030
Communities In Schools,78415 CYD Program April 2010
Attachment ®1 -Budget Forms
#um € ir �rttrtr Communities In Schools of the Coastal Bend
A
Contract Period 09/l/2013-08/31/2014
Cost Category
Grand Total
(l )Personnel®Salaries $58,810.00
(I )Personnel®FrmEe Benefits $9,543.00
Subtotal $68,353.00
(2)'Travel $2,121.40
( )Materials, Supplies and CA $1,500,00
(4)F `r nt�rrt(F��rttfi� �li�trr� $0,00
Subtotal $3,621.40
( )Other Costs(list below) $10,329.60
Subtotal $10,329.60
Grand Total $ 2,3 4.
%of Total 25.7gir'ra
Total estimated number of participants to t
served- 300-340
Total Cost per Youth $274-$242
° We b ®
Sign r
lit! d cc ve irector
Date:
Attachment B-I—Budget Fonns Form 2030
Coanrnaaasiti In Schools,78415 C Pro Budget��r ICS Contracts ,4pr11 2010 Attachment B-1
( el Salaries Contractor Communities In Schools of the Coastal Bend
Contract Period 091112013-0813112014
Position or Title $
AStaff vg. ontltl %Ti a Wonths Total
Salary opt contract) a ice AxRxCrD
Sr. Case alter 1 $2,583.33 100.00% l $31,000.00
Casemanager#1 1 $2,317.50 100.0010 12 $27,810.00
0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0,00
°lio1 1 Salaries $58,810.00
For moraitormg purposes,timesheets and payroll data mast be kept an file.
Costs not allow able if already being paid by lather sources.
23
Attachment ®1®Budget Forms Budget for t Fo 2030
Communities In Schools,78415 CYD Program
April 2010
11 Ifif e
(I B)Personnel®Fringe Benefits Contractor Communities In Schools of the
Contract Period 091112013®081.3112014
Type of Frin eets
Total
FICA $4§499@00
Worker's Compensation $547,00
Insurance $3,327.00
TUCA $1,170.00
Retirement $0,00
Total Frig nts S9,543.00
For monitoring purposes,p a roll data must b t on file.
Costs not aliewable if already being paid by other sources,
Attachment 8-1®Budget Fo s F� 2030
u t ®r CIS rye Contracts
Communities In Schools,75415 CY10 Program April 2010
�t� Es1t
(2)Travel Contractor Communities Ire Schools of the Coas
Contract Period 09/112013- 1311214
Type of vel Expense
Total
Travel -Local $750.00
Travel m Out of Town $300°00
Travel a Hotel $596070
Travel s Hotel Taxes 17% $86,70
Travel -Per Diem $288.00
Travel -Parking $10.0
Total Travel 121®4
For monitoring purposes,receipts and other detailed records roust be kept on file°
,,Costs,,not,,allowable if alread v bei paid by other sources.
2
Attachment F®1—Budget Forms Budget for CYD Service Contract Form 2030
Communities In Schools,78415 CYID Program April 2010 Attachment B-1
( )Ma ter , lips and Controlled s Contractor Communities In Schools of the Coastal Ben
Contract Period 091112013-0813112014
i
ateri aL%SuppHes and Controlled Assets .A
(description, is of cost) Total
Materials& Supplies $500.00
ProEam Supplies $500.00
Summer Program Supplies $500.00
Total Materials and tt lies $1,500.00
For monitorin u �s4 recei is and other detailed records must be kept on file.
Costs not allowable if already being aid by other sources.
Attachment&I®Budget Form Budget for CVD Service Contracts Form 2030
Communities In Schools 78415 CYD Program April 2010
ttacrrrer►t 1
} i lnt r nirrrctor Communities In Schools of thsm oas
Contract Period 091112013-0813112014
Equipment A Mdhod Use
desri tin and basis of cost Total -as lbu
C2 pier Leases $0,00 Lease
Retuming of Copier at End of Lease $O.00
Total Eg±pment $OaOO
ror monitoring purposes,receipts and other detailed records must be k e t rest fate.
Ali s2ui meat must be d nrarrr
Costs not allowable if al d heirs paid by other sou
27
Attachment 13-1®Budget Forms Budget C Service Contracts Form 2034
Communities In Schools,78415 CYD Program April 2010
Attachment 1
5) Other Costs Contractor Communities In Schools oft the Coastal Ber
ontrrrdt Period 091112013-0813112014
Other Costs A
desri tit i
Total
Registration e istrati n $600.00
Insurance® Students $318.00
Transportation $0.00
Snack/Food Provisions $1,211.60
RIS ®General
Contract Labor $8,200.00
I
Total Other $10,329.60
For monitorin u uses,reeei is d ether detailed records must be kept on file.
Casts not allale ifiread bein aid ether sources,
8
SUBCONTRACTOR: u -ties In Schools of the Coastal Bond Request No.
CONTRACT I 9101/2013 to 8/3112014 Reporting ®nth
TITLE: Community Youth Development Program
ATTACHMENT -2
BUDGETED INFORMATION Y AND REIMBURSEMENT REQUEST
(1)-(2) 'City Use
Amount (1)YTD % {2}YT ount Only
Budgeted of Budget Pendell Expended Invoiced Reuested* rat.Paid
Personnel-Salaries
Ca Manager#1 $ 31,000.00 38% $ 0% $ - $
Ca Manager 27,810.00 34% - 0% -
TOTAL 55,510.00 719 m 0% _
Personnel-Fringe
FICA 4,499.00 5% 0%
-
Workees Compensation 547.00 156 0% -
insurance 3,327.00 4% 0%
-
TUCA 11170.00 156 0% -
TOTAL 9,543.00 12% - 0% -
Personnel-Travel
Local Travel 750.00 1% d 0% -
Travel Out of Tovm 300.00 0% 0%
Lodging 653.40 1% 001
Per there 256. 00,E 0%
Parking 100.00 0% 0%
TOTAL 2,121.40 3% - 0% -
Materials and Supplies
Materials&Supplies 500. 1% 0 -
Program Supplies 500.00 1% 0% - -
ummerP ram uppfes 500. 1% - 0%
TOTAL 1,500. 2% _ 0%
jguiRment
Gaoler Leases 0% - CIV/01 -
TOTAL - - #CIV101
Other Costs
Pegistation 600.00 1 gab - 0%
Insurance-Students 318.00 0% - 0
Transportation - 0% - #DIV101 _
Food&Snacks 1,211.60 1010 - 0%
Contract Labor 8,200.00 100 - 0%
TOTAL 10,329.60 13% 0%
TOTAL 82,304.00 100% 5 - 0%
Amounts expended cannot exceed amount budgeted.
I certify that the expenditures shown above are true and that supporting documentation
is attached to substantiate therm.
Subcontractoes Authorized Signature Date
Payment Authorization Signature Date
29
Attachment B-3
in
(1 —SALARIES 1
I ri s reflect r c estimated salary for staff for FY 2013/2014. The Sr.
Casemanager will be responsible fort completion of the CYD monthly Status
Reports and submiffing them on a timely basis. The Casemanager will also
participate in the completion of ont ly documentation and submit to r.
Casemanager for review. T n r will be responsible fort it campus
only. They will prepare, coordinate, and implement it ct services. All staff will work
as a team to rovi direct services and ensure success of the students and
their families. All staff is responsible for doing home visits on a regular si . All
CYD staff is 1 cost allocated to the ror .
( ) PERSONNEL- FRINGE BENEFITS a
Fringe benefits include I t the rate of %, SUTA at the rate of 6.5%,
Worker's Comp at the rate of %; insurance at per employee per month,
retirement % of gross salary r ( ) years of employment.
Personnel — Fringe Benefits (Employer's Share)
Fringe r ( ) Salaries Paid* 1
I I %
TUCA ( a %) $9,000 per employee (2 empi at$9,000 =$18,000 1,17
%= $1,170
Workers Compensation tI Salaries % 7
Insurance ($275 nt per employee for 1 staff and 1 staff only
enroils in life month
Retirement ( % after two ( ) years of employment):
*Fringe benefits include l tir nt, Insurance, an r rs
omp nsation
TOTAL FRINGE i ,
(1c) - $2,034.70
Travel — L c l -
Tr vol mileage will cover roxi ly 150 miles per month for 12 months for
staff at approximately $0.50per mile (the agency's approved rate per mile) for
home visits, meetings, picking up CYD u !i s.
Travel — Out of Town -
t or sho in usi
Travel — Hotel - $596.70
Approximately per night for 3 nights for 2 staff to attend workshop in sti .
Travel— Hotel Taxes — $86.70 Approximately 17% allowable tax rate
0
Travel— ..Per Diem - $288 Approximately $36 per day for 4 days for 2 staff to
attend workshop in Austin.
Travel $100— Parking approximately $25 per day for 4 days to attend
workshop in Austin.
(2) SUPPLIES
Office Supplies
$250 per site X 2 sites
Routine office supplies for staff such as but not limited to: copy paper, pens, pencils,
not pads, printer cartridges, diskettes, markers, binders, adding machine tape,
bI ank video tapes, cassette tapes, publishing programs software, graphics programs
software, art and crafts supplies. Consu e supplies are for T-shirts, uniforms,
costumes, and other consurnabie supply needs for students. Consumable supplies
also include any article, items, or equipment costing not sufficiently enough to be
considered major equipment it and having a useful life expectancy of less than
two (2) years, and other consumable supplies.
School Supplies
$250/yr per staff X 2 staff
cols li for students such as but not limited to writing tablets, notebook
paper, pens, pencils, pocket folders, scissors, glue, construction paper, supplies for
student's use in mentoring and/or activities and any other supplies needed for the
student.
Summer Program - $500
To purchase supplies such as but not limited to arts & crafts, models, sewing kits
and any other supplies needed for the summer program.
(3) EQUIPMENT - $0.00
Includes the cost of leasing of a copier at approximately $190.50/month for 9
months.
Lease terminates in May, 2014 and need to return copy machine. The cost to return
copy machine is approximately.
OTHER - $10,218
Insurance
A rate is not determined until year-end. A premium is paid in advance and the
difference is paid after more accurate and/or actual numbers of students and
activities can be determined and/or estimated.
Telephone
Cost for a telephone line, fax services, and 6 teiephone/walkie-talkie plans for
employees to use at all times for communication. Other communication expenses
could include items such as e-mail, or any other unforeseeable means of allowable
communication cost.
Bus Transportation
Generally CIS maximizes its financial resources by utilizing CCISD bus
transportation system, which is the best value. However, if at any time CCiSD bus
transportation cannot accommodate, CIS will utilize other alternative transportation
system. CCISD bus transportation is used for education fi eld trips for CYD you
during school year and especially during the Summer Program.
Snackilunch provisions -$1,211.60
Cost for healthy snacks provided to CYD youths. Healthy snacks are provided for
before and after school activities and projects to all CYD registered participants.
Recognition Incentives, and Scholarships
Cost pays for you registration fees, entry fees, awards, trophies, certificates,
scholarships, and other cost for participants in activities such as but not limited to
softball, baseball, kickball, football, basketball, bowling, miniature golf, museums,
twirling, cheerleading, ballet, jazz, ballet folklorico, dancing, guitar, entry fees for
educational institution such as NASA, skating, bowling, museums and any other
form of life enhancing recognition, incentive, and/or scholarships, and other
recognitions for CYD youths to participate in such activities.
Registration -
e istr ion for workshops or trainings recommended by grant.
Contract Labor -$8,200
$800 X 9 months = $7,200
$1,000 Summer Program
To assist Sr. Case Manager throughout the year with CYD participants and their
projects. Duties will include but not limited to assist in preparing for group projects,
issuing snacks, distribute school supplies, Christmas Around the World event,
Easter Celebration and Annual Summer Program.
32
Attachment C
STANDARD TERMS AND CONDITIONS
(Commun4 Youth Development Program Contracts)
Parties. For the purposes of this document, the Texas Department of Family and Protective Services will
hereinafter be referred to as the Department. The City of Corpus Christi will hereinafter be referred to as
the Fiscal Agent. 'Communities In Schools, Corpus Christi, Inc."will hereinafter be referred to as the
Subcontractor,The Community Youth Development Program will hereinafter be referred to as CYD
Program.
SECTION 1. LEGAL AUTHORITY
Subcontractor assures and guarantees that it possesses the legal authority to enter into this Contract, to
receive the funds authorized by this Contract, and to perform the services Subcontractor has obligated
itself to perform under this Contract.The person signing this Contract on behalf of Subcontractor hereby
warrants that he/she has been fully authorized by Subcontractor to execute this Contract on behalf of
Subcontractor and to validly and legally in the Subcontractor to all the terms, performances, and
provisions herein set forth.
Acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office,
HHSC Office of Inspector General, or any successor agency,to audit or investigate the expenditure of
funds under this contract or any subcontract. Subcontractor further agrees to cooperate fully with the
State Auditor's Office or its successor, including providing all records requested. Subcontractor will
ensure that this clause concerning the authority to audit funds received indirectly by subcontractors
through Subcontractor and the requirements to cooperate is included in any subcontract it awards.
The Subcontractor agrees to be in compliance with all applicable Federal, State and local laws, including
but not limited to, the following: 45 Code of Federal Regulations("CF R") Part 74, Office of Management
and Budget("OMB") Circulars A-1 33,A-110,A-21,A-87 and A-122 as applicable, the Uniform Grant
Management Standards(U S)as applicable and 40 Texas Administrative Code ("T AC") 732.240-256
as applicable and amended. In the event of any conflict or contradiction between or among the
regulations referenced in this Contract, the regulations shall control in the following order of precedence:
45 CF R Part 92, OMB Circulars A-87,A-122,A-1 10, and 40 T 732.240-256,
SECTION 2. INDEPENDENT CONTRACTOR
It is expressly understood and agreed that the Fiscal Agent is contracting with Subcontractor as an
independent contractor. No provision of this Contract or act of the Fiscal Agent in performance of this
Contract shall be construed as making Subcontractor the agent, servant, or employee of the Fiscal Agent-,
employees of Subcontractor are note ployees of the Fiscal Agent; and Subcontractor is solely
responsible for employee payrolls and claims arising therefrom.
SECTION 3. FINANCIAL LIMITATIONS AND CONSIDERATIONS
X This Contract is at all times contingent upon the availability and receipt of State or Federal funds
that has been allocated to the Fiscal Agent of this Contract and, if funds for this Contract become
unavailable during any budget period, this Contract may be immediately terminated or reduced at
the discretion of the Fiscal Agent.
B. The Fiscal Agent agrees to pay the Subcontractor from available funds for each service rendered in
accordance with the terms of this Contract upon receipt of a proper and verified statement and after
deducting any known previous overpayment made by the Fiscal Agent. If program income accrues,
the Subcontractor agrees to return to the Fiscal Agent any income that exceeds actual costs
incurred for services rendered under this Contract. In no event shall payments exceed the total
33
budgeted amount as originally approved in this Contract or as subsequently amended by both
parties.
C. The basis for payment for services rendered under this Contract is indicated in the service terms in
the budget. The Subcontractor agrees to this basis for payment and to adhere to the fiscal and
billing policies and procedures of the Fiscal Agent. The Fiscal Agent is not obligated to pay
unauthorized costs or to pay more than the Subcontractor's allowable and actually incurred costs
consistent with Federal and State regulations.
The method of payment is cost reimbursement. This means that costs should only be billed after
they have actually been incurred and have been paid by the Subcontractor. Costs should be billed
to the month in which they were incurred, either on the primary billing voucher for that month or on
a supplemental billing, if they are not paid in time to include them on the primary voucher. Costs
should not be billed to the Fiscal Agent if they have not yet been paid.
D. Payment for services rendered under this Contract will be made in accordance with the
documentation outlined in the Budget Information Summary and Reimbursement Request, as set
out in Attachment B-2 to this Contract. Payment shall be authorized only upon the submittal of an
appropriate invoice and supporting documentation to the Fiscal Agent,
E. Funds under this Contract cannot be earned prior to the first day nor after the last day of the
Contract Period.
F. The Fiscal Agent shall not be liable to Subcontractor for any charges under this Contract which
exceed the total funding amount specified.
G. All funds unearned or unexpended in the performance of this Contract shall be retained by the
Department.
H. The Subcontractor is responsible for submitting bills in an accurate and timely manner by the 5th
day following the on in which services are provided. The Fiscal Agent will make reasonable
efforts to process all bills received in an accurate and timely manner but does not warrant
immediate payment. Reimbursements to Subcontractor will be paid by the Fiscal Agent when
payment is received from the Department.
I. The Subcontractor understands and agrees that prior written approval must be secured:
t. For transfers between line items for any dollar amount. Lack of prior approval in these
instances will be grounds for nonpayment of the item or items involved',
2. When transfers, regardless of the amount, would result in a significant change in the
character or scope of the programs. Lack of prior approval in these instances will be
grounds for recovery of unapproved payments and termination of this Contract at the
option of the Fiscal Agent-, and
3. When needing to add a line item, cost, or expenditure to the budget. Approval must be
obtained in writing prior to incurring the expense/cost.
J. For unit to Contracts only.,The Subcontractor shall provide the Fiscal Agent a total bill each
month in the format prescribed by the Fiscal Agent and shall accept as payment in full the
Contracted unit to reduced by an amount equivalent to the required percentage of certified local
resources as applicable.
34
K. Buy Texas. In accordance with Texas Government Code §2155, 41, the State of Texas requires
that during the perforinace of a contract for services, Contractor will purchase products and
materials produced in the State of Texas when available at a price and time comparable to
products and materials produced outside the state.
SECTION 4. LIABILITY FOR REPAYMENT
A. All payments under this Contract are subject to audit by the Department and the Fiscal Agent.
Subcontractor shall assume liability for repayment of funds disbursed where such disbursement is
subsequently determined to be improper or unauthorized. Subcontractor shall provide the Fiscal
Agent with a feasible plan for repayment of disallowed costs with non-Federal funds. Repayment of
such funds to the Fiscal Agent shall be in accordance with the Prompt Payment Act. Subcontractor
shall also repay to the Fiscal Agent any funds found to have been paid for the same service from
funds other than CYD Program funds. In the case of duplicate payments, the Fiscal Agent may
also withhold any earned funds of Subcontractor under this Contract or any other Contract pending
satisfaction of any repayment obligations under this Contract or any other Contract due to
payments is were improper or unauthorized.
SECTION 5. CHANGES AND AMENDMENTS
The Subcontractor agrees to notify the Fiscal Agent immediately of any significant change affecting the
Subcontractor including, but not limited to, change of Subcontractors name or identity, ownership or
control, governing board membership, personnel, or payee identifi cation number. Subcontractor shall
provide notice in writing to Fiscal Agent within ten (10)working days of change.
No changes or amendments to this Contract shall be made except in writing and signed by both parties
hereto, unless such change is in the form of a written notice of modification or directive issued by the
Fiscal Agent as described below.
A. The Fiscal Agent may give a notice of modification or directive in the event any alterations,
deletions, or additions are required due to changes in Federal or State laws or regulations
applicable to CYD programs, which changes shall take effect automatically upon the effective date
of such Federal or State laws or regulations.
B. The Fiscal Agent may give a notice of modification or directive to reduce the level of funding under
the Contract in the event of a reduction of funding to the Fiscal Agent under any Federal, State or
local program.
C. The Fiscal Agent may issue a policy directive that shall have the effect of establishing, interpreting,
clarifying or qualifying the terms of this Contract, Such policy directives may not alter the terms of
this Contract in order to relieve the Fiscal Agent of any obligation to pay for performance rendered
or costs incurred by Subcontractor prior to the date of such directive.
D The Fiscal Agent may give a notice of modification to increase the amount of funds available under
this Contract if such funds become available and it is in the best interest of the Fiscal Agent to do
so without the solicitation of additional proposals.
SECTION 6. ACCOUNTING REQUIREMENTS
The Subcontractor agrees to adhere to Generally Accepted Accounting Principles promulgated by the
American Institute of Certified Public Accountants and to follow Fiscal Agent and Department fiscal
management policies and procedures in submitting timely billing and maintaining financial records
required to be kept under this Contract.
36
SECTION 7. RECORD KEEPING/REPORTING RE9UIREME TS
A. The Subcontractor agrees to submit service delivery reports required by this Contract, self-
evaluations of performance, and other reports requested by the Fiscal Agent or Department in
appropriate format and on a timely basis; and make available at reasonable times and for
reasonable periods client records and other programmatic or financial records, books, reports, and
supporting documents for reviewing and copying by the Fiscal Agent, the Department, the U.S.
Department of Health and Human Services('DHHS"), or their authorized representatives.
B. The Subcontractor agrees to maintain financial, programmatic,and supporting documents,
statistical records, inventories of nonexpendable property acquired, and other records pertinent to
claims submitted during the Contract Period for a minimum of five(5) years after the termination of
the Contract Period, or for five(5) years after the end of the Federal fiscal year in which services
were provided if this Contract has no specific termination date. If any litigation, claim, or audit
involving these records begins before the five(5) year period expires, the Subcontractor will keep
the records and documents for not less than five years and until all litigation, claims, or audit
findings are resolved. The case is considered resolved when a final order is issued in litigation, or a
written agreement is entered into between the Department/Fiscal Agent and the Subcontractor.
Contract Period means the beginning at through the ending dates ecifie in the original
Contract; extensions are considered to be separate Contract periods.
C. Subcontractor shall complete and submit all necessary data on participants enrolled in its program
and must do so according to instructions and definitions prescribed by the Department and the
Fiscal Agent.
D. Failure to submit required reports to the Fiscal Agent may result in withholding by the Fiscal Agent
of any payments otherwise due until such time as the Subcontractor meets the delinquent
obligations.
D, Subcontractor shall submit a self-evaluation report within 30 days following the end of the Contract
Period. The self-evaluation report should address the accomplishments of the program/services,
the effectiveness of the services provided, and the attainment of output measures, evidence-based
performance measures and program goals listed in this Contract.
SECTION 8. SUBCONTRACTING
A. Subcontractor agrees not to sublet, assign, transfer, convey or otherwise dispose of this Contract or
any right, title, obligation or interest it may have therein to any third party without prior written
approval of the Fiscal Agent,which includes full disclosure of the particulars of such agreement and
special assurances that such third party shall comply with all provisions of the governing laws, the
terms and conditions of this Contract, State of Texas policies, Federal regulations and Fiscal Agent
policies, including the qualifications of the Subcontractor to perform and meet standards of this
Contract and the Community Youth Development Plan of Operation. A non-governmental
Subcontractor shall assume full liability for any third party actions and shall hold harmless the Fiscal
Agent, the Department, and the State of Texas from the actions of any third party. Failure by a
non-governmental Subcontractor to inform the Fiscal Agent of the intent to involve any third party
shall relieve the Fiscal Agent,the Department, and the State of Texas of any and all liability and
may result in initiation of procedures to terminate this Contract, among other remedies that Fiscal
Agent or Department may be entitled to seek.The Fiscal Agent shall not be obligated or liable
under this Contract to any party other than Subcontractor for payment of any monies or for
provisions of any goods or services unless the Fiscal Agent in writing specifically agrees to such
liability.
B. The Subcontractor further agrees to provide statements from Sub-subcontractors signed by an
36
official duly authorized to legally obligate the Sub-subcontractor and attest to the fact that it shall
provide the services as represented in this Contract, including the incorporated documents, with no
disruption to service delivery. A similar statement must be signed by each Sub-subcontractor who
will provide services as part of this Contract. Each Sub-subcontractor may be required to submit
ownership information and other information related to this Contract. The Subcontractor must
disclose to Fiscal Agent any and all information regarding the Sub-subcontractors as it pertains to
this Contract, during the Contract Period.
C. Subcontractor shall have protest procedures in place to handle and resolve disputes relating to its
procurement.
D. Any of the work or services specified in this Contract which shall be performed by other than
Subcontractor shall be evidenced by a written Contract specifying the terms and conditions of such
performance, Subcontractor shall maintain and adhere to an appropriate system, consistent with
Federal, State, and local law, for the award and monitoring of Contracts which contain acceptable
standards for ensuring accountability.
E. Subcontractor shall ensure that the performances rendered under all subcontracts are rendered so
as to comply with all the terms and provisions of this Contract as if the performances rendered were
rendered by Subcontractor.
SECTION 9. PUBLICITY
The Subcontractor agrees to place prominent notices acknowledging the funding it receives from the
Fiscal Agent and Department in all of its literature that describes services covered by this Contract.This
notice will also appear in the Subcontractors annual financial report, if any is issued. Additionally, the
Subcontractor agrees to the following:
A. When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with CYD Program funds,
Subcontractor shall state the percentage of the total costs of the program or project which will be
financed with those CYD Program funds.
B. Subcontractor shall give credit to the Department and Fiscal Agent as the funding source in all oral
representations,written documents, publicity and advertisements regarding any CYD activities,,
Wording shall be as follows: A Program Funded through the City of Corpus Christi by the
Texas Department of Family and Protective Services.
C. Subcontractor shall not publish or cause to have published the results of its function and
participation in the program activity without prior review and approval by the Fiscal Agent and
Department.
SECTION 10. TECHNICAL ASSISTANCE
A. The Fiscal Agent will provide a central information system for complete information on each
participant and will maintain a central communication system for the proper and timely
disbursement of information and resource documents, The Fiscal Agent will provide technical
assistance found to ben ee through performance reviews or monitoring reports.
S. The Fiscal Agent may schedule staff meetings, other meetings or training sessions to assist in the
administration of this Contract. Subcontractor shall ensure the attendance of its director or other
specified personnel at such meetings.
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SECTION 11. MONITORING AND ASSESSMENT
A. The Subcontractor agrees to provide services in accordance with the provisions of this Contract
and to allow the Fiscal Agent and Department, and their representatives,to monitor, audit,
evaluate, and otherwise review the services provided and related documentation.
B. The Subcontractor agrees to cooperate fully in any social studies or fiscal and pro grammabc
monitoring, auditing, evaluating, or other reviews pertaining to services rendered by the
Subcontractor which may be conducted by the Fiscal Agent,the Department or DHHS, or their
authorized representatives; and to be responsible for any audit exception or other payment
irregularity regarding this Contract or subcontracts,which may be found after review by the Fiscal
Agent, the Department or DHHS; and to be responsible for the timely and proper collection and
reimbursement to the Fiscal Agent and the Department of any amount paid in excess of the proper
billing amount.
C. Representatives of the Fiscal Agent and Department may periodically, without advance notice,
monitor Subcontractor for compliance, financial management and performance of the terms and
conditions of this Contract. The monitoring process will include an analysis of program data
provided by the Subcontractor to assess the performance of this Contract and the quality of
services. Monitoring shall include review of results of criminal background checks and affidavits
required under this Contract of all Subcontractor employees or volunteers in direct client contact,
D.
on conclusion of a monitoring review, the Fiscal Agent or Department will present all findings and
recommended corrective actions, if applicable,to Subcontractor.
E. Unless otherwise directed, Subcontractor shall respond in writing to the Fiscal Agent within thirty
(30) calendar days after receipt of the monitoring report with all corrective actions planned or taken
and specific detailed procedures and actions initiated to preclude any recurrence of the practices,
discrepancies, and irregularities identified in the monitoring report.
F. The Fiscal Agent or Department,as may be applicable, upon receipt of Subcontractor's written
response to the monitoring report, shall evaluate the corrective action plan and determine whether
the corrective action plan shall be undertaken, whether an alternative plan is needed, or whether
the goals or standards need to be modified. Regardless of the course of action taken,the Fiscal
Agent shall ensure that positive actions, procedures, and practices are initiated to preclude
recurrence or non-compliance. Upon written request,the Fiscal Agent shall provide technical
assistance to Subcontractor in correcting the deficiencies noted, Fiscal Agent shall conduct follow-
up visits to review pending deficiencies and to assess the efforts made to correct them, If such
deficiencies persist, Fiscal Agent may withhold funds and move to terminate this Contract in
accordance with Section 33.
G. All such corrective actions shall remain open pending completion and issuance of a written
statement of closure by the Fiscal Agent or Department, as applicable.
SECTION 12. PROPERTY
A. The Subcontractor agrees to assume responsibility for the protection of all physical property and
equipment used at facilities being maintained to carry out this Contract and take appropriate
measures to meet this obligation. All such property will be adequately safeguarded against
vandalism, loss,damage, or theft. Subcontractor must acquire and maintain property insurance for
any and all equipment purchased with CYD Program funds. The Fiscal Agent, the Department, and
the appropriate authorities shall be notified in writing in the case of theft, or suspected theft,within
twenty-four(24) hours of discovery. Any missing, damaged, or destroyed property will be reported
immediately in writing to the Fiscal Agent and the Department and will include the circumstances
38
concerning the loss. An investigation shall be conducted by the Subcontractor to determine the
cause, and the results shall be reported in writing to Fiscal Agent and the Department, Any
property missing, damaged or destroyed shall be replaced by the Subcontractor, at Subcontractor's
own expense. In addition, in the event of any theft, vandalism, or other offense against the property
or equipment,the Subcontractor shall notify the appropriate local law enforcement authorities.
B. The Subcontractor agrees to adhere to the provisions of 45 CFR Part 92 regarding the return to the
Department of any equipment bought under this Contract with funds allocated to the Fiscal Agent or
the Subcontractor. The Subcontractor agrees that it will not give any security interest, lien, or
otherwise encumber any item of equipment purchased with Contract funds. The Subcontractor
agrees to permanently identify all equipment with appropriate tags or labels affixed to the
equipment and to maintain a current inventory record of the equipment which must be made
available to the Fiscal Agent and the Department upon request,
C. The property shall be maintained in good condition at all times. Unless waived by the Fiscal Agent
and Department, all maintenance and repair costs associated with any property shall be borne by
the Subcontractor.All property must be returned to original condition, except for normal wear and
tear, prior to return of the property to the Fiscal Agent.
SECTION 13. TAXES
The Fiscal Agent and the Department will not be liable for Federal, State, or local excise taxes incurred by
or assessed against Subcontractor,The Subcontractor must be able to demonstrate on-site compliance
with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of
1978,dealing with the issuance of Internal Revenue Service Form W-2s to common law employees. The
Subcontractor is responsible for both Federal and State unemployment insurance coverage and standard
workers'compensation insurance coverage. The Fiscal Agent and Department will not be liable to the
Subcontractor or its employees for any unemployment or workers'compensation coverage, or Federal or
State withholding requirements. The Subcontractor must comply with all Federal and State tax laws and
withholding requirements. The Subcontractor shall indemnify the Fiscal Agent and Department and pay
to the Fiscal Agent or Department all costs, penalties, or losses whatsoever occasioned by the
Subcontractors omission or breach of this section.
SECTION 14. DISPUTES
The Fiscal Agent is responsible for hearing any grievances, including disputes, claims or protests, arising
out of the administration and operations of programs funded under CYD Program. Non-discrimination
complaints alleging a violation of the CYD Program must be initiated by filing a Grievance Information
Form within 365 days of the action complained of. Non-d iscrim Mation complaints that do not allege a
violation of the CYD Program may be initiated by filing a Grievance Information Form within 30 days of
the action complained of. Correspondence regarding a complaint or grievance should be directed to the
attention of the Fiscal Agent,
SECTION 15. INDEPENDENJAUDIT
The Subcontractor agrees to submit an annual financial and compliance audit of the Subcontractor's fiscal
year-end in accordance with the Single Audit requirements of OMB Circular A-133 (Audits of State, Local
Government, and Non-Profit Organizations).
A. Subcontractor understands and agrees that it shall be liable for all costs associated with said audit.
B. Subcontractor understands and agrees that it shall be liable to the Fiscal Agent for any costs
disallowed as a result of said audit in accordance with the"Liability for Repayment"provisions of
39
this Contract, as set out in Section 4 of these Standard Terms and Conditions.
C. The Fiscal Agent and Department reserve the right to conduct an independent audit of all funds
received under this Contract. The audit may be performed by the Fiscal Agent, a certified public
accounting firm, or other auditors as designated by the Fiscal Agent or the Department. Such audit
will be conducted in accordance with applicable professional standards and practices.
D. In the event a final audit has not been performed prior to termination of this Contract,the Fiscal
Agent shall retain the right to recover funds after fully considering the recommendations on
disallowed costs resulting from such final audit.
E, Subcontractor and auditors performing monitoring or audits of Subcontractor or its Sub-
Subcontractors shall immediately report to the Fiscal Agent and the Department any incidents of
fraud, abuse, or other criminal activity in the relation to the provisions of this Contract or applicable
State Regulations.
SECTION 16. PREVENTION OF CONFLICTING INTERESTS
A. Every reasonable course of action shall be taken by the Subcontractor to maintain the integrity of
this expenditure of public funds and to avoid favoritism and questionable or improper conduct. This
Contract shall be administered in an impartial manner,free from personal,financial, or political gain.
Subcontractor, its executive staff, and employees, in administering this Contract, shall avoid
situations that give an appearance or suggestion that any decision was influenced by prejudice,
bias, special interest or desire for personal gain.
B. No member, officer, agent, or employee of the Fiscal Agent or the Department who exercises any
functions or responsibilities in the review or the approval of the undertaking or carrying out of this
Contract shall participate in any decision relating to this Contract which affects his/her financial
interest.
C. Executives and employees of Subcontractor shall be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and shall exercise due diligence to
avoid situations which give rise to an appearance or assertion that favorable treatment is being
granted by friends and associates who are also members, officers, agents, or employees of the
Fiscal Agent or the Department.A permanent record of any transaction involving a Subcontractor
who is also a friend or associate of a member, officer, agent, or employee of the Fiscal Agent or the
Department shall be retained when it is in the public interest for the Fiscal Agent or the Department
to conduct business with such person.
D. Members, officers, agents, and employees of the Fiscal Agent or the Department and elected
officials shall not solicit nor accept money or any other consideration from Subcontractor or any
other it person for the performance of an act reimbursed in whole or in part by the Fiscal Agent
or the Department. upplies® materials, equipment, or services purchased with Contract funds shall
be used solely for the purposes allowed under this Contract. No member of the Fiscal Agent or the
Department shall cast a vote on the provision of services by that member or by any organization
which that member represents or vote on any matter which would provide direct financial benefit to
that member or any business or organization which the member directly represents.
SECTION 17. FRAUD AND ABUSE PREVENTION
A. Subcontractor shall establish, maintain, and utilize internal program management procedures
sufficient to provide for proper and effective management and the prevention off ud and abuse in
all activities funded under this Contract.
40,
B. Failure on the part of Subcontractor to comply Wth the provisions of this Contract or with the
Department, or applicable regulations,when such failure involves fraud or misappropriation of
funds, may result in immediate withholding of funds and termination of this Contract for cause.
C. Subcontractor shall ensure diligence in maintaining programs under this Contract including the
carrying out of appropriate monitoring activities and in taking immediate corrective action against
no violations of Department regulations.
D. Subcontractor shall notify the Fiscal Agent and Department immediately, by the fastest means
available, upon discovery of any incident of fraud, or suspected fraud, involving this program.
SECTION 18. INDEMNIFICATIO
The Subcontractor all indemnify and of harmless the Fiscal Agent and the Department, their
officers, agents, representatives, and employees, from and against any and all claims or losses
for physical damage to property or Injury to persons resulting from negligence,misconduct,or
any act or omission on the part of the Subcontractor,Its officers, agents, employees,
representatives, or Sub-subcontractors. In the event of loss, damage, or destruction of any
piroperty
are to the negligence,misconduct, act or omission of the Subcontractor, the
Subcontractor shag indemnify and pay full cost of repair,reconstruction, or replacement, at the
discretion oft Fiscal Agent and Department Such cost shall be due and payable by the
Subcontractor within ten (10) calendar days after the date of receipt of written notice from the
Fiscal Agent or Department of the amount due. The State of Texas,Department,and Fiscal Agent,
and their respective employees, officers, agents,and representatives can neithera e to of the
Subcontractor hanniess nor agree to indemnify the Subcontractor and any provisions to the
contrary are void.
SECTION 19. SECTARIAN INVOLVEMENT PROHIBITED
Subcontractor shall ensure that no funds under this Contract shall be used directly or indirectly in the
support of any religious or anti-religious activity, worship, or instruction.
SECTION 20. POLITICAL ACTIVITYILOBBYING
The Subcontractor will not use any funding under this Contract to influence the outcome of elections or
the passage or defeat of any legislative measures,
No funds provided under this Contract may be used in any way to influence or attempt to influence in any
manner a member of Congress to favor or oppose any legislation or appropriation by Congress or for
lobbying with State or local legislators. Subcontractor shall comply with the requirements of New
Restrictions on Lobbying imposed by 29 CF R 93, dated February 28, 1990, clarified by Notice in the
Federal Register, Vol. 55, No. 116, dated June 15, 1990, and codified at 31 United States Code("USC')
1352, as amended. Subcontractor shall comply with the certification and disclosure requirements in
Attachment F to this Contract,
SECTION 21. NON-DISCRIMINATIONANDEQUAL OPPORTUNITY
A. Subcontractor shall comply with all applicable Federal and State regulations and with Department
policies and procedures regarding services delivered under this Contract including, but not limited
to,the following:
1. Title VI of the Civil Rights Act 1982 (Public Law 88-352)
Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112)
Americans with Disabilities Act of 1990(Public Law 101-336)
Age Discrimination Act of 1975
41
Title IX of Education Amendments of 1972
Food Stamp Act of 1977; and
The HHS agency's administrative rules, as set forth in the Texas Administrative Code, to the
extent applicable to this Agreement.
and all amendments to each, and all requirements imposed by the regulations issued pursuant
to these Acts. In addition,the Subcontractor agrees to comply with Title 40, Chapter 73, of the
Texas Administrative Code, as amended.These laws provide in part that no persons in the
United States shall, on the grounds of race,color, national origin, sex, age, physical/mental
disability,drug or alcohol abuse or alcoholism, political beliefs, or religion be excluded from
participation in or denied any aid, care, service or other benefits provided by Federal or State
funding or otherwise be subjected to discrimination;
2. Texas Health and Safety Code, Section 85.113, as amended, relating to workplace and
confidentiality guidelines regarding AIDS and HIV;
3. Immigration Reform and Control Act of 1986, as amended, regarding employment verification
and retention of verification forms for any individuals who will perform any labor or services
under this Contract;
4. Establish a method to ensure the confidentiality of records and other information relating to
clients according to applicable Federal and to laws, rules, and regulations. This provision
does not limit the Fiscal Agent's or the Department's right of access to client case files or other
information relating to clients served under this Contract.The Department shall have an
absolute right of access to and copies of such information, upon request;
5. Promptly report any suspected case of child abuse or neglect to the appropriate Child
Protective Services offices within the Department as required by the Texas Family Code,
Chapter 261,as amended.All reports must be made within 24 hours of the discovery of abuse
or neglect;
6. If specific qualifications are set forth in job descriptions required by the Department, only
personnel with the required qualifications will be assigned to fill functions unless a written
waiver is granted by the Department;
7. Verify and disclose, or cause its employees and volunteers to verify and disclose criminal
history and any current criminal indictment involving an offense against the person, an offense
against the family, or an offense involving public indecency under the Texas Penal Code as
amended, or an offense under Chapter 481 of the Texas Health and Safety Code. This
verification and disclosure will be required of all who have direct contact with clients or who
have access to personal client information prior to such contact or access, and shall be
accomplished through use of(a)a criminal history background check and(b)a signed
declaration by each employee or volunteer testifying to this information, both of which shall be
maintained by the Subcontractor available for review by the Fiscal Agent or the Department
and renewed every two years,
8. Comply with Federal State and local licensing and certification requirements, health and safety
standards, and regulations prescribed by the DHHS and TDPRS;
9. All applicable standards, orders, or regulations issued pursuant to the Clean Air Act,42 USC
7401 et seq., as amended, and the Federal Water Pollution Control Act, 33 LISC 1251 at seq.,
as amended;
42
10. Immediately remove any agent, officer, employee, representative, or volunteer from direct client
contact who is alleged to have committed child abuse, neglect, or exploitation, or an offense
against the person, an offense against the family, or an offense involving public indecency
under the Texas Penal Code, as amended, or an offense under the Texas Controlled
Substances Act. If it is determined that the employee or volunteer has not committed such
offenses, the employee or volunteer may again be assigned to direct client contact: provided
however, the Subcontractor shall notify the Fiscal Agent and the Department of its intent to
reassign wthin ten (10)working days prior to the reassignment. The Subcontractor must
provide the Fiscal Agent and the Department with further information concerning the reasons
for the reassignment upon the request of the Fiscal Agent or the Department, If the employee
or volunteer is found to have committed any of the offenses listed in this paragraph,the
employee or volunteer shall not be reassigned to duties involving any direct contact with clients.
Subcontractor may request that the Fiscal Agent and Department waive this Contract provision
with respect to a specific employee or volunteer ands cific misdemeanor charges;
11. Federal Financial Participation( FP) requirements in accordance with Titles 45 and 48 of the
Code of Federal Regulations and Federal circulars, as amended;
12. Allow any of Subcontractor's employees to testify in judicial proceedings and administrative
hearings, at the request of the Department or Fiscal Agent; and,
13. Mandatory standards and policies relating to energy efficiency which are contained in the State
energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Public Law 94-163), as amended.
B. The Subcontractor shall have written participant and employee grievance procedures consistent
with applicable Federal and State requirements.The Subcontractor shall establish and maintain
complaint procedures to resolve all complaints arising directly or indirectly out of this Contract.
C. As subcontracts and supplier contracts become necessary to carry out the requirements of this
Contract, Subcontractor covenants to make a good faith effort to contract with historically
underutilized or disadvantaged businesses certified as such by the State of Texas. Subcontractor
shall make a good faith effort to contract at least thirty(30) percent of the total value of all
subcontracts and supplier contracts for the performance of the activities required by this Contract to
historically underutilized or disadvantaged businesses.
SECTION 22. REPORTING ABUSE, NEGLECT, OR EXPLOITATION.
Subcontractor will promptly report any suspected case of abuse, neglect, or exploitation to the
appropriate authority as required by the Texas Family code, Chapter 261. All reports must be made within
twenty4our(24) hours of the discovery of abuse, neglect, or exploitation.
SECTION 23. HEALTH AND SAFETY STANDARDS
Health and safety standards established under Federal, State and local laws are applicable to working
conditions of participants in programs under this Contract. With respect to any participant in a program
conducted under this Contract who is engaged in activities which are not covered by health and safety
standards under the Occupational Safety and Health Act of 1970, as amended,the Fiscal Agent and the
Department may prescribe such standards as may be necessary to protect the health and safety of such
participants,
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SECTION 2 ® I
A. When Subcontractor is not a governmental entity with taxing authority,the following provisions shall
apply: Insurance shall be provided for direct delivery of protective services and other services
under this Contract. The Subcontractor shall obtain and furnish proof of the following bonding and
insurance coverage within forty-eight(48) hours of the award of this Contract or at such other time
as may be specified by the Fiscal Agent or the Department:
1. Dishonesty bonding under a commercial crime policy or business services bonding, at a
$10,000.00 minimum or up to the Contract amount, whichever is greater;
2. Commercial General Liability Coverage at a five hundred thousand dollar($500,000) minimum
for each occurrence limit and one million dollars ($1,000,000) minimum aggregate limit. The
Fiscal Agent and Department shall be provided with at least 30 days notice of policy or bond
cancellation, intent to not renew, or material change in the policy or bond:
3. Automobile liability insurance in the broad form, applicable if Subcontractor uses an
automobile, whether owned, leased, or non-owned in conducting its performance under this
Contract, is required which shall have a minimum required coverage of$500,000 combined
single limit. In the event Subcontractor requires its employees, trainees, volunteers, or other
agents to utilize their own automobiles in the performance of this Contract, Subcontractor shall
secure and maintain on file from all such persons a self-certification of such coverage; and
4. Workers'compensation and adequate on-site medical and accident insurance shall be required
for all of Subcontractor's employees and enrolled participants, respectively, appropriate to
participant activity. Workers'compensation coverage shall be required of all organizations
serving as employers of record for any participant® whether that organization is the
Subcontractor or a third party, on-site medical and accident insurance shall be required for all
non-work setting and classroom training activities for participants not qualifying as employees
under the workers'compensation laws. Participants who are employees must be given
comparable benefits afforded by the employer to other employees of similar standing in the
employer's workforce.
B. All coverage must be with insurance companies or carriers rated for financial purposes"A'or better
whose policies cover risks located in the State of Texas. All bonds, policies, and coverage
described above shall be maintained during the entire to of Contract awarded. Lapse of any
coverage or bond required herein shall be considered breach of Contract and Contract awarded
shall be immediately cancelled.
C. The Department may waive all or part of these insurance requirements at its discretion.
D. When Subcontractor is a governmental entity with taxing authority, Subcontractor shall be required
to provide only the workers'compensation insurance coverage, as set out above, but shall also be
subject to the indemnification provisions contained in Section 19(indemnification)of these
Standard Terms and Conditions.
E. The Fiscal Agent shall be named as a Certificate Holder on all policies named above and such
coverage shall not be canceled or materially changed unless, 30 days prior to the effective date, a
written notice is sent to the Fiscal Agent at the address specified in this Contract. Unless waived by
the Fiscal Agent, the Fiscal Agent shall not be responsible for the payment of premiums or
assessments on such policies.
4
SECTION 25. DEBARMENT AND SUSPENSION
A. The Subcontractor shall comply with the Federal regulations implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part 98, as amended, and, in so doing, provide to the Fiscal
Agent and the Department, upon Subcontractor's signature and execution of this Contract and prior
to Fiscal Agent's execution of this Contract, a certification bearing the following statement:
Subcontractor certifies that nelther It nor Its principals are presently debarred,suspended,
proposed for debarment, declared Ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
A copy of this certificate and regulations shall be provided to Subcontractor by Fiscal Agent.
B. Additionally, the Subcontractor shall comply with this regulation and requirement with regards to its
subcontractors. Subcontractor shall require the same certification from its subcontractors,which
shall be forwarded to Fiscal Agent along with the request for Sub-subcontractor approval as
required by Section 8 (Subcontracting)of these Standard Terms and Conditions.
SECTION 26. NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT
INFRINGEMENT
A. In developing, copying, and disseminating reports or other information under this Contract,the
Subcontractor agrees to the following:
1 Grant to the Department the right to copyright, use, reproduce, and distribute any material
written or produced by the Subcontractor that is the subject of this Contract; and
2. Defend any claims, suits,or proceedings brought against the State of Texas, the Department
or the Fiscal Agent on the issue of infringement of any copyright by any product, or any
product part, supplied by the Subcontractor to the Fiscal Agent or Department under this
Contract. The Subcontractor will pay, subject to lim itations specified in this section, any final
judgment entered against the State of Texas, the Department,or the Fiscal Agent on this
issue in any suit or proceeding defended by the Subcontractor. The Subcontractor will be
relieved of this obligation if,within 30 days after the Fiscal Agent and Department receive
notice,the Fiscal Agent or Department fails to notify the Subcontractor in writing of any claim,
suit, or proceeding and, at the Subcontractor's expense,give the Subcontractor all information
needed to defend any claim,suit, or proceeding subject to the jurisdiction of the Attorney
General of Texas.
B. With respect to any invention resulting from this Contract,the Fiscal Agent and the Department
have a nonexclusive, non-transferable, irrevocable, paid-up license t o p ractice or have practiced
the subject invention throughout the world.
C. The Subcontractor shall report to the Fiscal Agent and the Department within 30 days and in
reasonable written detail each notice or claim of patent or copyright infringement based on the
performance of this Contract of which the Subcontractor has knowledge.
D. In the event of any claim or suit against the Fiscal Agent or the Department on account of any
alleged patent or copyright infringement arising out of the performance of this Contract or out of the
use of any supplies furnished or work or services performed under this Contract, the Subcontractor
shall furnish to the Fiscal Agent and the Department,when requested, all evidence and information
at the expense of the Fiscal Agent or the Department except where the Subcontractor has agreed
to indemnify the Fiscal Agent or the Department.
45
E. The Subcontractor agrees to include, and require inclusion of,this clause in all subcontracts at any
tier for supplies or services expected to exceed$15,000.
SECTION 27. DISCLOSURE OF CONELDENTIAL INFORMATION
Subcontractor agrees to maintain the confidentiality of any information regarding applicants, program
participants, and their immediate families is may be obtained through application forms, interviews,
tests, reports from public agencies or counselors, or any other source. Wfthout the permission of the
applicant or participant, such information may be disclosed only as necessary for purposes related to the
performance or evaluation of this Contract and to persons having responsibilities under this Contract.
H_owever Subcontractor's information ngy be subject to reguired public disclosure under the Texas
Public Information Act, Chapter 552 of�the Texas Government Code.
SECTION 28. COMMUNICATIONS
All notices and requests given to or made to the parties must, except as otherwise specified, be in writing
and delivered or mailed at the notice addresses specified on the Cover Sheet of this Contract. The
parties may change their notice addresses upon five(5)written days notice to the other party. Any
notices or requests are deemed given upon actual delivery or depositing the same with the U.S. Postal
Service, properly addressed, postage prepaid,certified mail, return receipt requested. In some instances,
email correspondence may be utilized and this communication is to be treated as having received a
written correspondence.
SECTION 29. GENERAL STANDARDS OF PERFORMANCE
A. Subcontractor agrees that the level of services and activities performed shall be maintained in
accordance with the terms and conditions of this Contract.
B, The Performance Measures,Attachment A-1 to this Contract, Plan of Operation, Attachment A-2 to
this Contract, Budget,Attachment B-1 to this Contract, Budget Narrative,Attachment B-3 to this
Contract and Program Requirements,Attachment C-1 to this Contract, constitute promised
performance under this Contract. If Subcontractor fails to meet the performance goals for any
monthly period as specified under this Contract,this Contract is subject to obligation or termination
in accordance with this Contract.
SECTION 30. ENTIRE AGREEMENT
A. All oral or written agreements between the parties relating to the subject matter of this Contract
made prior to the execution of this Contract have been incorporated herein.
C. Subcontractor understands and agrees that the Attachments designated on the Cover Sheet of this
Contract are a part of this Contract and constitute promised performance by Subcontractor under
this Contract.
SECTION 31. CONTINGENT ON FUNDING
This Contract is at all times contingent upon the availability and receipt of Federal or State funds that the
Fiscal Agent and Department have allocated to this Contract; and if funds for this Contract become
unavailable during any budget period, this Contract may be immediately terminated or reduced at the
discretion of the Fiscal Agent or Department.
The Fiscal Agent's obligation is contingent upon the availability of funds from which payment for the
Contract can be made. No legal liability on the part of the Fiscal Agent for payment of any money arises
unless and until funds are made available to the Fiscal Agent.
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SECTION 32. TRAIN ER—QUALIFICATIONS
A. Subcontractor agrees to ensure that instructors,trainers, counselors and other professional and
paraprofessional staff shall be properly certified where required by the Federal, State or local laws.
Subcontractor agrees to ensure that instructors,trainers, counselors professional and
paraprofessional and others ff shall possess education,training, and or experience to provide the
skills, knowledge, and abilities necessary to perform the duties of the position. The Fiscal Agent or
Department reserves the right to review and approve all staff qualifications and certifications.
B. Staffing personnel must be maintained at the level negotiated and contracted for between the
Subcontractor and the Fiscal Agent. Changes ins positions or reduction in hours shall be
immediately reported to Fiscal Agent for review and approval.
C. Subcontractor agrees and understands the performance of work proposed, negotiated, and
contracted for must be maintained at the level agreed upon at initiation of this Contract. Any
deviation from these requirements must be reported to Fiscal Agent. Failure to maintain qualified
personnel, the required level of performance, approved curriculum, and other pertinent quality
control standards required by the Fiscal Agent and Department may constitute a breach of this
Contract, grounds for termination of this Contract by the Fiscal Agent or the Department, and refund
of amounts to Fiscal Agent or Department,
SECTION 33. TERMINATION
A. If the Subcontractor fails to provide services according to the provisions of this Contract, the Fiscal
Agent or Department may, upon written notice of default to the Subcontractor, with opportunity to
cure within 30 to 60 days,terminate all or any part of the Contract. Termination may be exercised
in addition to any other rights and remedies provided by law or under this Contract.
B. The Fiscal Agent or the Department, based on information from monitoring or other verifiable
sources, may terminate this Contract for cause, upon written notice of default to the Subcontractor
and opportunity to cure within 30 to 60 days, or take other actions, including, but not limited to:
1. requiring the Subcontractor to take specific corrective actions in order to remain in compliance
with any contractual provision;
2. to recoup payments made to the Subcontractor or impose administrative errors nction based
on audit findings of violations of Contract requirements; and,
3. to suspend, place into abeyance or remove any contractual rights to include, but which are not
limited to,withholding of payment, cessation of placement and removal of all Contract rights.
C. If Federal or State laws or other requirements are amended or judicially interpreted so that either
party cannot reasonably fulfill this Contract, and if the parties cannot agree to an amendment that
would enable substantial continuation of the services, the parties shall be discharged from any
further obligations under this Contract.
D. This Contract maybe terminated at anytime by mutual consent. In addition, either party to this
Contract may consider it to be canceled by giving 14 calendar days advance written notice to the
other party. This Contract will be terminated at the end of the 14 day period. Nothing in this section
shall be construed to prohibit immediate termination of the Contract pursuant to the sections above.
This Contract shall otherwise terminate by the date specified in the Contract Cover Sheet.
E, At the end of the Contract term or other Contract term ination or cancellation,the Subcontractor, in
good faith and in reasonable cooperation with the Fiscal Agent and the Department, shall aid in the
47'
transition to any new arrangement or provider of services. The respective accrued interests or
obligations incurred to date of termination must also be equitably settled.
F. The Department shall suspend or revoke this Contract if the Subcontractor is found liable for or has
a contract, license, certificate or permit of any kind revoked for Medicaid fraud. The Fiscal Agent
shall also suspend or revoke this Contract if the Subcontractoes license, certificate or permit has
been revoked by any agency listed in Article 11 of the General Appropriations Act passed by the
75th Legislature of the State of Texas, as it may be amended.
SECTION 34. FORCE MAJEURE
The Subcontractor agrees to be financially liable for undue delays or failures in Contract performance
except for any delay in or failure of performance of any requirement caused by force majeure(i.e., those
causes generally recognized under Texas law as constituting impossible conditions). Such delays or
failures to perform shall extend the period of performance at the discretion of the Department, in the
exercise of reasonable diligence, until these exigencies have been removed. The Subcontractor shall
inform the Fiscal Agent and the Department in writing of proof of such force majeure within three(3)
business days or otherwise waive this right as a defense. The Subcontractor agrees that breach of this
provision entities the Fiscal Agent or Department to reduce or stop payments, immediately terminate this
Contract, collect partial or whole payment for services not timely delivered, collect other liquidated
damages including the amount of any bond for Contract amount, and any other remedies available to the
Fiscal Agent and Department under the terms of this Contract, in equity, or under Texas law.
SECTION 35. MONTHLY PERFORMANCE REVIEW
Subcontractor will be notified monthly and/or quarterly by written correspondence to identify the
Subcontractor's performance in accordance with the performance measures identified in Attachment A-1
These reviews will be considered as Notice of Performance and may be used as a determination of
performance.
SECTION 36. SUSPENSION OF P
If the Fiscal Agent determines in its sole discretion that Subcontractor is not meeting all performance
measures in Attachment A-1, or if Fiscal Agent determines in its sole discretion that Subcontractor is not
in compliance with all provisions of the Contract, the Fiscal Agent shall provide written notice of such
deficiency to Subcontractor and Fiscal Agent may suspend payments to Contractor until such time as
Contractor is in full compliance with the performance measures and all other provisions in this contract.
Subcontractor will be given prompt written notice and the opportunity for a hearing within fourteen(1 4)
calendar days from such suspension.
SECTION 37. REPAYMENT OF FUNDS.
Subcontractor shall issue repayment of funds to Fiscal Agent within 14 calendar days of Fiscal Agent's
written demand for repayment if Fiscal Agent determines in its sole discretion that Subcontractor has not
met the Performance Measures identified in Attachment A-1.
TB 3 . SUBCONTRACTOR COMPLIANCE WITH PRIMARY CONTRACT
Subcontractor accepts and agrees to abide by all terms and conditions of the primary contract between
the City of Corpus Christi and the Texas Department of Family and Protective Services ("Primary
Contract") regarding the Community Youth Development Program. The Primary Contract is incorporated
by reference and the Subcontractor is bound to all the requirements, terms, and conditions of the Primary
Contract. The Primary Contract controls in the event of any conflict with this subcontract.
48
The certifications u r l represent mat ri l facts upon which DFPS relies n
accepting i for this solicitation. If the Department later r i t Potential Contractor
knowingly rendered an erroneous certification, F y pursue all available remedies in
accordance it Texas n . law. Signor further agrees that it will provide immediate writt
notice to DFPS if at any time i r learns that any of the certifications rovi for below were
erroneous when submitted r have since become erroneous by reason of changed
circumstances. ff the Si 4 r cannot gat f the accuracy of an the statements contained
this tf on, Slanor.,must grovide rf tf ce to QFPS detaffkg which the f
statements it cannot cerft andjft.
A. Certification i t,
SuspLanslon. Ineligibility, ncy, a Member of Congress, an officer r
Exclusion. xecutiv Orders 12549 loy of Congress, or an employee of a
12689 require o screen each covered r of on r s in connection with the
Signor to determine whether each has a awarding of any federal contr , the i
right tin a contract in accordance with of any federal grant, the making of any
federal regulations on debarment, federal loan, the entering into of any
suspension, ineligibility, and voluntary cooperative agr nt, and the nsi n,
exclusion. Signor certifies the following: c inu tion, renewal, amendment, or
1. That Signor is, to the best of its modification of any federal contra r t,
knowledge li f, not debarred, loan, or cooperative agr t.
suspended, clar ineligible, or voluntarily 2. If any funs other than federal
excluded from ici tion in this solicitation appropriated funs have been paid or will be
or any resulting contract. i to any person for influencing or
2. That Signor ill not knowingly enter into attempting to influence officer or
y subcontract with a person who is employee of any agency, a Member of
debarred, suspended, declared ineligible, or Congress, an officer or employee of
voluntarily excluded from rtici tion in i Congress, or an employee of a Member of
covered transaction, unless authorized by Congress in connection with this federal
DFPS or the U.S. Department of Health and contract, grant, loan, or cooperative
Human Services. agreement, the undersigned shall complete
3. That Signor will include this section and submit Standard F r - L, Disclosure
regarding debarment, suspension, Form to Report Lobbying, in accordance
ineligibility, an voluntary exclusion without with its instructions.
modification in any subcontracts or 3. The r or shall require a language
solicitations f r subcontracts. oft is certification included in the r
documents for subcontracts and that II
subcontractors shall certify isclos
B. _Certification i i accordingly.
t —and federal law place restrictions on 4. Payments of ro ri t or other funds
the use f state federal funds in regard o Signor under any resulting r e nt are
to lobbying. The Signor certifies, tot st not prohibited by Texas Government Code
of its knowledge n belief, t: or .
1. In accordance with 1 §1352, no
federal appropriated funs have been paid
or will be paid, by or on behalf of the Signor, C. Certification i _Child
to any person for influencing or attempting to Under Texas ily Code Section 231.006,
influence officer or employee of an the vendor or applicant certifies t the
49
individual or business ti named in this 5. Notifying n in writing, within ten
contract, i , or application is not ineligible to calendar ays after receiving no is under
receive the specified grant, loan, or payment paragraph ( )(4)(b) from an employee or
and c n I s that this contract y be otherwise receiving actual notic of such
terminated and payment may be withheld if conviction. Employers of convicted
this certification is inaccurate. to s must provide notice, inclu i
position title, to every grant officer or other
designee on whose grant activity the
D. convicted employee s working, unless the
® l i i i f r l cy a si central
Signor certifies tit ill or ill continue to Dint for the receipt $ suc notices. tic
provide drug-free®fr workplace y: shall include the identification nnumber(s)) of
1. Publishing a statement i in each c grant;
employees that the unlawful manufacture, Taking ne of the following ions, within
distribution, dispensing, possession, or use calendar s of receiving notic under
of controlled substance is r i it in the paragraph (13)(4)(b), with respect to any
grantee's or I c and specifying the employee who is so
convicted—
ctions that ill be taken against employees . Taking appropriate ion
for violation of such against such an employee, up to and
2.
Establishing an ongoing drug—free including r ination, consistent wit the
awareness ro r inform employees requirements of the ilit tin Act of
out® 1973, as amended; or
. The dangers of drug abuse in the b. Requiring such loye to participate
workplace; satisfactorily i ru g abuse assistance or
b. The grantee's policy of maintaining a rehabilitation ro r rov for such
drug-free or I c ; purposes by a federal, state, or local It ,
c. Any available drug counseling, law enforcement, or other appropriate
rehabilitation, and employee ssistanc agency;
programs; and 7. Making a good faith effort to continue to
d. The penalties that may be imposed upon maintain a drug-free workplace.
employees for drug abuse violations
occurring in the or I c ;
3. Making it requirement that each Anti-Trust i i i Pursuant to 1
employee to n in the performance Sec. 1, et seq. and Tex. Bus.
of the r n be given a copy of the statement
Comm. o c. 15.01, et seq., Signor
required y paragraph ( )(1); certifies neither i nor nor the firm,
4. Notifying the l in the statement corporation, a n rs i , or institution
required r ra (D)(1) that, as a represented by the i nor, or anyone acting
condition f employment under the grant, the for such firm, corporation, or institution has
employee ill— violated the nti-trust laws of this state,
a. Abide by the terms of the statement; and federal nti- rust laws, nor communicated
b. Notify the loy r in writing of his or her directly or indirectly the i to any
conviction for a violation of a criminal drug competitor or any other person engaged in
statute occurring in the r l c no later suc line of business.
than five calendar ys after such
conviction;
50
Texas DepL of Family Certifications Form 4733
and Prot N s Fat�rtrary 2Q1
administrative hearing or court sit within the concerning thi ° tc tin may be
last 5 years. Signor certifies that it has no terminated y it I if this
officers who have served as officers of other certification is inaccurate.
entities have found guilty liable
of a Deceptive Trade Practices Act or any
unfair u i r is either in
administrative hearing or court i within i C ® i Signor
last y Signor represents certifies neither Signor r any person
warrants t within the last five years it or entity that ill participate financially in
not been found it r liable f any contract received compensation
investigation or proceeding by any federal or DFPS for participation in re r ti
state securities regulator u r any federal specifications f r a contract. i r certifies
or state securities laws or regulations. it i ven, offered to give,
does not intend i y time, any
economic opportunity, f tr ! t,
gift, loan, gratuity, special discount, trip,
G. Prohibited v r, or service to any public servant or
Pursuant x s Government Code ! in ci with contract.
b Signor certifies that the
individual r business entity named in this
form is eligible to receive the specified
contract c l s that contract
As the duly authorized representative (Signor) Potential r
that the Potential Contractor%vill comply with i s i .
Iri Ir
i i
Executive i r r
!tC of-Authorized r ti
Communities In Schools, Corpus Christi, Inc. 237928614
Legal Name of Potential Contractor c r
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