HomeMy WebLinkAboutC2013-248 - 8/27/2013 - Approved CONTRACT
(Cover Sheet)
TITLE OF CONTRACT: Community Youth Development
CONTRACT NO.: CYD 2014-3
This contract("Contract") is entered into by the City of Corpus Christi ('City" or"Fiscal Agent") and
the following named Subcontractor:
CITY: SUBCONTRACTOR:
City of Corpus Christi- PARD - CYD SERCO of Texas
615 Leopard, to 105 555 North Carancahua, to 900
Corpus Christi, TX 78401 Corpus Christi, TX 78478
Telephone: (3 1) 826-4028 Telephone: (361) 361-903-7893
FAX: (361) 826-4038 FAX: (3 1) 361-903-7880
Contact Person: Celina Pulcher Contact Person: Nancy Bonilla
Subcontractor agrees to provide services in accordance with the provisions oft is Contract and under
the Community Youth Development Program ("CYD") funded by the Texas Department of Family and
Protective Services ("DFPS"). This Contract consists of the following attached documents which are
incorporated herein by reference:
Contract(Cover Sheet)
Performance Measures (Attachment A-11)
Plan of Operation (Attachment A-2)
Program Requirements (Attachment A-3)
Budget, Reimbursement Request Form & Budget Narrative (Attachments B-1, B-2, and B-3)
Standard Terms and Conditions (Attachment C)
Subcontractor Certification, Form 4733 (Attachment D)
Subcontractor agrees to abide by all terms and conditions specified herein, and it certifies that the
information provided to the City is true and correct in all respects to the best of its knowledge,
information, and belief.
The obligations of the City of Corpus Christi underthis.Contract are expressly contingent to the
availability of funds for such purpose under the funding sources:
CONTRACT PERIOD: From:September 1, 2013 Through u 31, 2014
FUNDING OBLIGATION: Not to exceed $108,000.00 for FY 2014 for Contract Period
stated above.
Executed in triplicate, each of is recognized as an original.
ATTEST: Ch Corpus Chr"
Armando Ch
City Secretary Ci M ta er
Legal form app rove dA,,I� ,":J_ i3;
Subcontractor.
SERCO of Texa�
Doug I rratus A ickie G. aidez, Vice-Presi
Assistant City Attorney Uih
2013-248
8/27/13 RY COUNC-11.
Ord. 029935
SERCO of Texas
INDEXED
COMMUNITY YOUTH DEVELOPMENT PROGRAM
SERCO of Texas
TABLE OF CONTENTS
Page No_
Contract Cover Sheet
Tableof Contents.............................................................................................i
Contracted r ( -1) .................................1
Operation Plan of ( - ) ...............................................................
Program Requirements (Attachment - ) .....................................................
Budget Information (Attachment ) ...............................................2
Reimbursement Request Form (Attachment ) ........................................3
BudgetNarrative c ) ...............................................................
Standard Terms and Conditions t )..........................................3
Sections
1. Legal Authority
. Independent Co tr ctor
3. Financial Limitation
4. Liability for Payment
5. Changes n d Amendments
6. Accounting Requirements
7. Record Keep in g/Reporti ng Requirements
8. Subcontracting
9. Publicity
10. Technical ssis no
11. Monitoring and ss ss n
Property
1 . Taxes
14. Disputes
15. Independent u i
16. Prevention of Conflicting Interests
17. Fraud us Prevention
18. Indemnification
19. Sectarian Involvement Prohibited
Political Activity/Lobbyin
21. Non-Discrimination and Equal Opportunity
Reporting use, Neglect, or Exploitation
i
23. Health and Safety Standards
24. Insurance
25. Debarment and Suspension
26. Notice and Assistance Regarding Patent and Copyright Infringement
27. Disclosure of Confi dential Information
28. Communications
29. General Standards of Performance
30. Entire Agreement
31. Contingent on Funding
32. Trainer Qualifications
33. Termination
34. Force Majeure
35. Monthly Performance Review
36. Suspension of Payments
37. Repayment of Funds
38. Subcontractor Compliance with Primary Contract
Subcontractor Certification, Form 4733 (Attachment D).........................55
ii
Attachment A-1—Performance Measures
SEC O of Texas—78415 CYD Program
Attachment A-1
Contractor, S O of Texas
Program Name: Career Mentorigg
Contract Number: 23792861-1
Contract Period: Sete m.ber 1.2013—August,31,2014
Pe[Lormance Measures:
Pursuant to Texas Human Resources Code $40.058 all contracts for client services must include clearly defined
goals and outcomes that can be measured to determine whether the objectives of the program are being
achieved.The City will use the following Performance Measures to evaluate the success of the Sub-Contractor's
performance of services under this contract.
Goal of the Contract: To prevent delinquency in Target Youths
OUTPUT MEASURES
OUTPUT 11: T expected averag number of Target Youths are served M2Dthj1 .
Performance Period: Contractor performance for this output is determined for each month of the
contract period, either wholly or partially, depending on the contract start and end dates.
Indicator: Average number of unduplicated Target Youths served in the Contractor's CYD Program
each month
Target: 430
Purpose: To evaluate the Contractor's effort at providing services to youths in the CYD Program
Data Source: PEIS Database
Methodology: The numerator is the total number of unduplicated Target Youths served by the
Contractor during the most recent completed month, added to the total number of unduplicated Target
Youths served by the Contractor during each previous completed month (if any). The denominator is
the total number of completed months. Divide the numerator by the denominator.
--T PUT*2: The expected average number of TLagrget.Youths are served durIMthecontract
Mdocl_
Performance Period: Contractor performance for this output is determined annually but measured
quarterly throughout the contract period.
Indicator: Total number of unduplicated Target Youths served in the Contractors CYD Program
during the contract period.
Target: 1376
Purpose: To evaluate the Contractor's effort at providing services to youths in the CYD Program
Data Source: PEIS Database
Methodology: Total number of unduplicated Target Youths with unique client ID numbers that were
served by the Contractor during the contract period.
OUTPUT#3: Pre-Service and Post-Service Protective Factors S irypl_Questionnalres. ar
c eted v the 6-9 year old Target Youths served.
Performance Period: Contractor performance for this output is determined annually but measured
quarterly throughout the contract period.
t.
Attachment A-1®Performance Measures
SERCO of Texas®i 1 CYD Program
Indicator: Percentage of eligible 6-9 year old Target Youths served in the Contractor's CYD Program
from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-
Service Protective Factor Survey Questionnaires are obtained by the Contractor
Target: 60%
Purpose- To evaluate the Contractor's effort at obtaining outcome data
Data Sources: PEIS Database
Methodology: The numerator is the number of eligible 6-9 year of Target Youths served by the
Contractor during the contract period from whom completed Pre-Service Protective Factors Survey
Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained.
The denominator is the total number of eligible 6-9 year of Target Youths served by the Contractor
during the contract period. Divide the numerator by the denominator, multiply by 100 and state as a
percentage.
OUTPUT#4: Pre-Service and Post-Service Protective Factors Survey guestionnaires are
completed by he 1 0-_17 ear old T _ Youths, erved.
Perfon,nance Period: Contractor performance for this output is determined annually but measured
quarterly throughout the contract period.
Indicator: Percentage of eligible 10-17 year of Target Youths served in the Contractor's CYD
Program from whom completed Pre-Service Protective Factors Survey Questionnaires and matching
Post-Service Protective Factor Survey Questionnaires are obtained by the Contractor
Target: 60%
Purpose: To evaluate the Contractor's effort t o t taining outcome data
Data Sources PEIS Database
Methodology: The numerator is the number of eligible 10-17 year of Target out served by the
Contractor during the contract period from whom completed Pre-Service Protective Factors Survey
Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained.
The denominator is the total number of eligible 10-17 year old Target Youths served by the Contractor
during the contract period. Divide the numerator by the denominator, multiply by 100 and state as a
percentage.
OUTCOME MEASURES
OUTCOME 1: - 5� r I T r t i s in the ctive factors
Performance Period: Contractor performance for this outcome is determined annually.
Indicator: Percentage of unduplicated 6-9 year of Target Youths who indicate an absolute increase in
protective factors, as determined by comparison of the Pre-Service Protective Factors Survey scores to
the Post-Service Protective Factors Survey scores
Target: 75% (The Contractor's ability or inability to meet or exceed this target will not be the sole
means for assessing their success in providing the contracted client services. DFPS reserves the right
to revise the target for this outcome measure for any subsequent contract periods based on statewide
Contractor performance data.)
Purpose: To evaluate the Contractor's success at increasing protective factors in the 6-9 year of
Target Youths who are served by the Contractor's CYD Program
Data Sources: PEIS Database
Methodology: Fore c eligible 6-9 year of Target Youth from whom of Pre- and Post-Service
Protective Factors Survey Questionnaires are obtained by the Contractor:
1. Calculate the scores for both the Pre-and Post-Service Questionnaires per instructions in the
Protective Factors Survey User Manual.
2
Attachment A-1—Performance Measures
SERCO of Texas—79415 CYD Program
2. For each set of matching Pre- and Post-Service Questionnaires from the same 6-9 year of
Target Youth, subtract the score in the Pre-Service Protective Factors Survey Questionnaire
from the corresponding score in the Post-Service Protective Factors Survey Questionnaire to
determine an absolute increase, if any.
3. Count the number of Post-Service Protective Factors Survey Questionnaires that indicate an
absolute increase.
4. The numerator is the number of Post-Service Protective Factors Survey Questionnaires that
indicate an absolute increase in the score. The denominator is the total number of Post-Service
Protective Factors Survey Questionnaires completed by eligible 6-9 year old Target Youths.
Divide the numerator by the denominator, multiply by 100 and state as a percentage. (The
Contractor must meet or exceed the target for Output#3 in order to achieve the target for this
outcome.)
OUTCOME#2,.,10-17 year old Ta rt an increase in Mft2E21ft2jhMjl�2�
Performance Period: Contractor performance for this outcome is determined annually.
Indicator: The number of Protective Factors Survey subscales (protective factors) for which 10-17
year of Target Youths indicate an absolute increase by comparing Pre-Service Protective Factors
scores to Post-Service Protective Factor scores.
Target: On protective factor which 75% of 10-17 year of Target Youths indicated an absolute
increase (The Contractors ability or inability to meet or exceed this target will not be the sole means for
assessing their success in providing the contracted client services. DFPS reserves the right to revise
the target for this outcome measure for any subsequent contract periods based on statewide Contractor
performance data.)
Purpose: To evaluate the Contractor's success at increasing protective factors in the 10-17 year of
Target Youths who are served by the Contractor's CYD Program
Data Sources: PEIS Database
Methodology: For each eligible 10-17 year of Target Youth from whom of Pre- and Post-Service
Protective Factors Survey Questionnaires are obtained by the Contractor:
1. Calculate the subscale scores for of the Pre- and Post-Service Questionnaires per
instructions in the Protective Factors Survey User Manual.
2. For each 10-17 year of Target Youth, subtract the subscale scores in the Pre-Service
Protective Factors Survey Questionnaire from the corresponding subscale scores in the Post-
Service Protective Factors Survey Questionnaire to determine an absolute increase, if any.
3. For each subscale, count the number of Post-Service Protective Factors Survey Questionnaires
that indicate an absolute increase.
4. For each subscale, the numerator is the number of Post-Service Protective Factors Survey
Questionnaires that indicate an absolute increase in that subscale score (protective factor). The
denominator is the total number of Post-Service Protective Factors Survey Questionnaires
completed by eligible 10-17 year of Target Youths. Divide the numerator by the denominator,
multiply by 100 and state as a percentage.
5. Count the number of subscales (protective factors) for which the percentage equals 75% or
more. (The Contractor must meet or exceed the target for Output#4 in order to achieve the
target for this outcome.)
OUTCOME#3: 10-16 year old T get Youths served in t tr c r' r m will not
engage in delinguent behavior.
Outcome Performance Period: Contractor performance for this outcome is determined annually.
3
Attachment A-1—Performance Measures
SERCO of Texas—78415 CYD Program
Outcome Indicator: Percentage of 10-16 year of Target Youths that are not referred to a county
juvenile probation program while registered in and receiving services from the Contractors CYD
Program
Outcome Target: 95%
Purpose: To evaluate the Contractors success in providing services that deter delinquent behavior in
10-16 year of Target Youths receiving services from the CYD Program
Data Sources: Texas Juvenile Justice Department database and PEIS database
Methodology: The numerator is the total number of unduplicated 10-16 year of Target Youths served
in the Contractors CYD Program during the contract period who were also referred to a county juvenile
probation program while registered in the Contractors CYD Program. An existing protocol for matching
youth data maintained in the CYD database with youth data maintained by the Texas Juvenile Justice
Department database will be used to establish the numerator. The denominator is the total number of
unduplicated 10-16 year of Target Youths served in the Contractors CYD Program during the contract
period. Divide the numerator by the denominator, subtract this number from one, multiply by 100 and
state as a percentage.
DEFINITIONS
Absolute Increase—A documented increase in the score for the Post-Service Protective Factors
Survey Questionnaire relative to the corresponding score for the matching Pre-Service Protective
Factors Survey Questionnaire.
Completed Protective Factors Survey guestionnalre—For the Child (age 6-9) Protective Factors
Survey Questionnaire, the Child must have responded to a minimum of 15 items. For the You (age
10-17) Protective Factors Survey Questionaire, the Youth must have responded to a minimum of 20
items.
Contract Period—The total length of this time frame is limited to all or part of the current fiscal year
and shall not exceed 12 months.
Eli_ i t ft o respond to the Post-Service Protective Factors Survev Questionnaire)—A 6-17 y
of Target Youth that has completed a Pre-Servic6 Protective Factors Survey Questionnaire and-,
• Completed the prescribed CYD Program; or
• Participated in the CYD Program for 12 months from the date the Pre-Service Protective
Factors Survey Questionnaire was completed.
The Post-Service Protective Factors Survey Questionnaire must be the same version (Age 6-9 or Age
10-17) that was administered to the youth as the Pre-Service Protective Factors Survey Questionnaire.
The youth's age is calculated as of the date of registration or September 1 st of the current fiscal year if
the you was registered in a previous fiscal year.
EI i ible to respond to the Pre-Service Protective Factors Survey Questionnaire)—A 6-17 year
of Target Youth must be newly registered into the CYD Program during the current contract period.
The youth's age is calculated as of the date of registration in the contract period assessed.
Post-Service Protective Factors Survey ti it —A tool identical to the Pre-Service
Protective Factors Survey Questionnaire administered tot 6-17 year of Target Youth following the
receipt of services and designed to assess changes in the levels of the Target Youth's protective
factors.
4
Attachment A-1®Performance Measures
SE CO of Texas—78415 CYD Program
Pre-Service Protective Factors Survey Lgestionnalre—A tool administered tot 6-17 year of
Target Youth prior tat receipt of services and designed to assess the levels of the Target Youth's
protective factors.
Protective Factors—Personal characteristics or environmental conditions that interact with risk factors
to reduce the likelihood of problem behaviors.
Subscale—Groups of questions on the Youth (age 10-17) Protective Factor Survey Questionnaire
indicative of one of five protective factors: Family on in /Go mun!cation; School Involvement;
Individual Self-Esteem/Self-Efficacy; Positive Peer Association; Community Involvement.
Target Youths—Youths through 17 years of age who live in and/or attend school in one of the
designated -1 Code areas or attend school at another eligible public middle or high school located
outside of the designated ZIP Code area that has at least 30% enrollment from the designated ZIP
Code area as determined by DFPS.
Undy2licated Target Youth—A Target Youth with a unique client ID number who receives at least
ones is is only counted one time during the performance period.
Attachment A-2®Performance Measures
SERCO of Texas—78415 CYD Program
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Subcontractor of Texas Total Requested CYD Funding Amount: 10 .000.00
Program e: SERCO Job Skills&Career Program
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Title: E-mail: Phone Number,
fickle G.Valdez Vice-President n ald z _serco o.co 361/903-7888
Address: 555 N, Car nca ua 00, Corpus Christi,Texas 79401
Inclusive i s of Service: From: 09/01/13 To: 03131914 7—
All addresses(locations) e services it r vi (please use full address),:_
1. Sam Houston Elementary, 363 Norton Street, Corpus Christi, TX 79415
2. Baker Middle School, 3445 Pecan Street, Corpus Christi,TX 7 411
3. South Park Middle School, 3001 McArdle Street, Corpus Christi, TX 73415
4. Mary Carroll High School, 5301 Weber Road, Corpus Christi, Tat 78411
5. Moody High School, 1818 Trojan Drive, Corpus Christi,TX 73415
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�vera a nu ber of un u Iicate Average nu er of
youth served monthly : n u licate adults served
ontl ”:
Output 2: Output :
Number of unduplicated youth umber of unduplicated
served during the fiscal year**: adults served during the
fiscal
Calculate t he cost of the overall program per youth (Cost per®$Contract amount 1#youth served annually): 10 .25
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Please fill In the following chart to explain how you !!l reach your target outputs during the fiscal year. If clients
will be served only In Individual r group services, add the Annual Outputs for both services and enter the sum
above. On the other hand, If clients will be served by BOTH Individual r services, the annual outputs
should be identical and that number should be entered above. Be sure to Include all services that will be
provided. y and paste multiple rows as needed.
Individuals:
o
7
Attachment -2®Performance Measures
SERCO of Texas—78415 CYO Program
Groups:
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I. Is this CYD Program a stand-alone program or component of a larger program? The program is the
amalgam of all the separate services provided.
Land-alone
El Component of a larger program (Name of the larger program)
2. Check h services to be provided:
Youth-Based Curriculum Activity Life Skills Masses
El Family-Based Curriculum Activity Mentoring
El Family Focused Service Youth Leadership Development
Recreational Services Youth Advisory Committee Business(only trf e
ID Academic Support Services will be chosen to provide the YAC business service type)
3. Check the protective factors this program will identity for change:
Involvement with positive peer group activities and norms
Social competencies such as decision making skills® assertiveness and interpersonal skills
El Parental/guardian supervision
Caring adults other than parent
Strong and between children and parents
Emotional support and absence of severe criticism
High parental expectations
Clear rules and expectations
Involvement with schoollcomm unity
Friendship network
Positive perception of self and others
Places high values on helping others
Sense of purpose
7
Attachment A-2--Performance Measures
SERCO or Texas—78415 CYD Program
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f�tt,r.f, ,Er°���f,,s'3r)� � r �`,.,✓a�r, s},, � 5 rird�/;�Stt} ; ti v8zr'' 6.r l,.�e �n/`I/. ��a t�.r� yr�s<' �zI F' .1 sv
4. Describe the services to be provided. Be sure Include every service indicated In the check o above.
Igniting the excitement of our future workforce is the key to student achievement. This program will do just that d inspire
students to dream of ei successful in their selected career field. Through immersion in hands-on learning, job
shadowing, educational field trips, higher education campus tours and demonstration"ementary, middle and high
school students become aware of careers in their community and the education and training requirements necessary to
secure these jobs in the future.
Focusing on current and future high-demand occupations in Texas and in the Coastal Bend, students participating in the
program `ll gain first-hand job experience in a petrochemical and refining industries, health and i ce careers,
advanced technologies and manufacturing, energy and other groyAng trade and skill sets. Students will also learn about
public service rof ssions and other technical jobs including jobs in public safety, government, hospitality and tourism,
and other service professions. While inspiring students to plan ibr their future and gain employment i profitable careers,
SERCO's proposed program participants ill also learn how their academic subjects apply to these jobs ®connecting
education to the real world. In recognizing the need to encourage positive past time activities, students participate in
in oorlout oor recreation, leadership evelo nt opportunities, life skills activities and career exploration, Through
participation in the program, staff, mentors and other partnering organizations encourage students to evaluate their
career options, graduate from i h school, and pursue education or training.
combination of group learning and experiences, work site visits, career exploration activities and career mentoring will
offer a unique learning opportunity for the CYD 78415 program and the target population of students itin this zip code.
Career mentors and experiences will provide students with a platform for studying traditional academics and learning the
skills specific to a career. A touch screen computer was provided to three of the school campuses specifically for the
SERCO CYD Program as a mode of access to career info aion. SERCO proposes to expand this mode through the
purchase of career exploration software for each of these computers. The Internet `ll also be utilized to offer
pre-
recorded web-based version of an actual visit to the worksite—a "virtual re lity4 trip as it `ll not always be possible to
send entire group to a location. There are several website links available to schools to utilize for this purpose as well.
The career software will demonstrate job appropriate skills to give the students insight into job performance and e
requirements to be successful in attaining a similar position in the future. Many educational lessons can be formulated to
answer student questions regarding pay scales and length of the preparatory course of t .
S C 's proposed program will better prepare students to plan for their futures as they prepare to enter the workforce
bile promoting positive activities for youth to be engaged in with less likelihood of engaging in eliet behavior.
LEADERSHIP YOUTH : The SERCO CYD program will strive to develop leadership skills in all the
youth its serves but will provide the opportunity fora roxi ately forty j high school students to begin to establish the
skills and knowledge it takes to be a leader in their communities. A YOUTH SUMMIT Wil be planned and led by the
Youth Advisory Committee (YAC) in the 78415 community to encourage leadership develo a t, The Y C `II be
recruited to choose e, topics, speakers, location and to coordinate and cilitat the summit activities. Adults will be
on hand to assist and offer guidance but youth will coordinate all activities as a leadership develo et activity.
Community Service `II play an integral part in the effectiveness of this program. Studies have shown that students
involved in community service projects have increased positive feelings and ntal health, and decreases in s resio
and stress. Students participated in many community service projects this past program year such as visiting nursing
homes, toy drives for foster youth, awareness walks, city cleanups and many more. Projects will also be solicited from
the 7 415 community through formal requests to the campuses. Applications will be taken for one-day projects one- such as
.yard work, painting, cleaning, minor carpentry, tc for economically disadvantaged senior citizens and others.
8
Attachment A-2—Performance Measures
SERCO of Texas®? IS CYD Program
Applications will be reviewed by YAC youth and selected for implementation each month, Community service projects
help redirect energies of at-risk youth to more positive social activities, Participating in community service projects can
be an effective tool in instilling a sense of belonging or stability that these youth need to feel connected
MENTORING: A group mentor program will be implemented at the elementary school campus t o p rovide students with
positive support, counsel, and friendship. Students will alternate meeting during breakfast or lunch once a month to hear
presentations from guest speakers from various career fields; to learn life skills; and, to participate in educational field
trips.
Career Mentoring–A Career Club will be implemented on the middle and high school campuses to provide students with
guidance to make career decisions and promote long to goals such as college exploration and career exploration.
These Career Clubs have been a very successful component of the SERCO CYD Program. Students will have the
opportunity to learn about various career fields through guest speakers and field trips as well as attending College
Career Fairs and Industry Fairs such as the Del Mar Health Careers Fair and the Driscoll Children's Hospital Career it
students have attended in past years. Students enjoyed numerous field trips throughout the year such as campus tours
at Texas State University in San Marcos,Texas A&M University Corpus Christi and Del Mar College; Girls in Engineering
Day at University of Texas in Austin; Explore UT; a visit to the Alamo and the Witte Museum in San Antonio to name a
few. Guest speakers will be scheduled bi-weekly so that all the career clusters can be covered over the school year.
The high school students will also be offered the opportunity to participate in workshops for resume writing, interviewing
techniques, appropriate interview affire, etc. The Y will plan a Career Day inviting various employers to conduct mock
interviews with the students while providing feedback for improvement of interviewing skills. In addition, speakers from
various fields of interest will be recruited t o p resent information to students on a bi-weekly basis as pad of a lunch
'career club"during the three scheduled lunch shifts. High school students will be offered the opportunity to participate
in National Groundhog Job Shadow Day where they Wl be placed at a worksite in a career field of interest,
LIFE SKILLS— Campus Program Supervisors (school counselors) will provide counseling and guidance as the need
arises to meet each student's needs. These school Campus Program Supervisors are trained to assist students in times
of crisis and are able to recognize the warning signs of a youth in trouble more readily than someone not trained in these
areas. Curricula on topics such as bullying, cyber bullying, character education, and decision making will be pad of the
classroom instruction that will be provided by the Campus Program Liaisons(school counselors)during the school day.
It is important to teach youth the importance of setting goals and being involved in constructive activities that provide an
alternative to juvenile delinquency. They need to learn the importance of having self-respect, setting boundaries and
taking care of themselves. of need to be connected to school so being involved in activities that provide positive
experiences are an effective way of building their confidence and self-esteem. They need to realize the importance of
staying in school and staying focused on future goals. .
RECREATIONAL SERVICES—Youth will have access to Sports Clubs at participating campuses which have been
successful in the past. These clubs offer students the opportunity to get together after school in a friendly environment
where they can play any one of the numerous sports activities available or they can meet at they to talk or go over
homework as they wait for parents to is the up after school. Organized sports leagues are also available for youth to
participate in if they so choose with SERGO providing the fees forte team sports.
ACADEMIC SUPPORT SERVICES—Students will be offered the opportunity for before and/or after school tutoring to
improve their academic grades and/or to better prepare for they arty STAAR tests. Campus teachers will be utilized to
provide this service to the students with incentives such as pizza parties to entice the to continue improving their study
skills. Stipends for campus teachers will be provided by the school campuses as in-kind salary,
9
Attachment A-2°Performance Measures
SERCO of Texas_,79415 CYD Program
YOUTH I I I proposes to offer several youth based curriculum to the students
before, during and after school as part of its character education emphasis. Utilizing lesson plans from ids Circle, Stop
Think, and Cyber Bullying Prevention curricula Will be included as a strategy in the effort to reduce juvenile
delinquency. Stop & Think! And Cy er Bullying Prevention will be taught in classrooms during the school day by the
school counselors. Other cumicula to be used during sessions with the group mentors include Girls Circle enabling small
discussions from the lesson plans in a more private setting Without outside distractions.
The SERCO CYD program II benefit the youth at all campus sites and C 's previous experience working with the
campus staff will ensure continued ongoing support and coordination of all project activities. Baker Middle School offers
SERCO a unique opportunity to continue its effort of establishing eiveess between two subsets of students: 1)
Athena students (gifted & talented) who have developed long edsis Wth fellow students attending the elementary
feeder school of Windsor Park Elementary; and, 2)the ucommunly students o live in the 78415 i o oods. High
School students will be recruited to participate in the YAC and other leadership development activities. The elementary
school sites to be served will plant the seed of career exploration for long term goal setting,
Society's consequences of juvenile delinquency are: increased high school dropout rates, increase in u stance
abusers, increased number of incarcerations,child abuse and ova —lea i to more families entering the child welfare
system—each are costly to a community.
5. Identify ays and times that services will be provided. Be sure to Include every service Indicated In e
check ox above.
NO 1101 iii:ii;ii!;
rm
app Mn Weekday a ouston eekda A Dunn school da A
am Houston r a s once a month 9:00ar to Opm uri school a A
Career MentoNng Baker/South Park MS Week"a 913N Before school a A
C er ntorin a lif ood HS eekda Lunch shifts
Life Skills All Weekdgy(113A) 4:00-5:00 m
Recreational Services Baker/South Pa eekda A 4:00- : 0 m
Academic Sup rt Services I Baker/South Park/Carroll I Weekday A 4:00-5:30 m
YAC Carroll/Moody HS eekda once a month 4:30-6:00 m
6. Describe at startup ctivities will be necessary, including ut not limited to hiring and training staff,
publicizing your program in the community, and recruiting youth to the program. Provide a brief ti elfne for all
activities.
SERCO has been operating a CYD program on campuses for the past five (5) years so there will be no startup time lapse
between the end of this program year and the start of the next. Counselors ill recruit youth from their respective campuses
to the program who wfll benefit most. Outreach efforts ill be made dudng the new student orientations prior to the start of
school and at the first of the school year to inform new students and parents of the program and its activities so that
students can begin to be recruited early so that they may benefit from the program activities as soon as possible. SERCO
staff will be available at the first Open House/PTA meeting on campuses so that parents can get a preview of CYD program
activities for students.
1
Attachment A-2®Performance Measures
SEC O of Texas–78415 CYD Program
TIMELINE
Activities Schedule EgrkagRonsible Deliverables
Provide orientation of program requirements/mrk 9113 Program Liaison/Program Manager Attendance lags
plan/timeline
Provide campus staff,students,parents&others with an 9113 Program Manager Attendance legs
overview of program services to be provided.
Provide Workforce Solutions staff with an overview of 9113 Program Liaison Attendance logs
program services to be provided to targeted youth
Campus program implemented&facilitated on campuses 9113-7114 Campus program supervisors Attendance logs
Youth participants will be referred to Workforce Solutions 9113-8114 Program Manager/Program Liaison Attendance logs
youth program for additional services if eligible
Community service projects planned&implemented by 9113-8114 Program Manager/Program Liaison Attendance lags
YAC&other youth
Recruit speakers from community to speak on career 91111368614 Program Manager/Campus staff Attendance logs
topics to program&schedule speaking events.
Recruit&train mentors for mentoring component 9113 Program Manager Attendance lags
Conduct monthly meetings with campus 9113-8114 SERCO staff Attendance logs
staff/mentorstYAC
Host'family night'events 9113-5114 Program Manager/Program Liaison Attendance logs
College Exploration activities scheduled 9113-7114 Program Manager/Program Liaison Attendance logs
Life skills taught to youth 91138114 Campus staff Attendance logs
Coordinate'Independent City'activity 9/13-10113 Campus program Supervisors Attendance logs
YAC to attend meefings/Youth Conferences 91138114 Program Liaison Attendance logs
Host a Youth Summit 5114 YAC/Program staff Registrations/logs
7. Identify the frequency, Intensity and duration of services for a client:
Service Type For Whom Frequency Duration Intentty
use the service type names first and target youth, primary daily,weekly,monthly the amount of The total#of
individual program names in parentheses, if caregiver (11 service does not time it will take a sessions 2er
needed equal a time period client to complete client
such as the program
You based curriculum elements Ta[get youth 1 session per month 9 months 9 sessions
Youth based curriculum(middle school) Ta[get youth 4 sessions pr month 2 months 8 sessions
Leadership Development —a et youth............... 2 sessions pEllonth 9 months 18 sessions
Mentoring Ta_Tet.youth............. 1 session gEmonth 9 months 9 sessions
CareffE!E!Lorin middle&high school Inet.,yGuth.............. 2 sessions er month 9 months 18 sessions
Career Mentorin gj elementary) Tnetyputh
_
. . ..........
Attachment AL2-Performance measures
SERC®of Texas-784 15 CYD Program
Life Skills high school Tar et ouch sessions er mon 9 months 3 sessions
Recreational Services TaEget youth 4 ssions er mon months 36 sessions
Acadenfic Support Services Target Louth 16 sessions per month 4 months 64 sessions
YAC TaEget youth 1 sessi on er mon 11 months 19 sessions
B. Describe specific strategies o the ro ose d program that will reduce or prevent the impact of juvenile crime.
In attempting to reduce delinquency and youth violence, the need is there to identify the risk factors and dress each
one. Typically, the risk facto are: alcohol and/or drug use in the home and the community; long term ne loy ent
in their areas; poor academic achievement & truancy due to lack of parental support; lack of osiiv per influence;
lack of school or community involvement; and high levels of community or family violence.
Our unique blend of personal and career mentoring will be much more effective because it shows the student WHY
staying in school and doing well is important®so that they may qualify for a real job in the real world, wherein they can
make a difference every day in their own lives and in the lives of their loved ones. Research shows that students o
are given'hands on"learning opportunities are much more apt to remain in school and pursue their chosen career path.
Enhancing, developing and in o a cases, instilling self-esteem in youth is essential in e effort to prevent juvenile
delinquency. There are ral elements in the program design to meet these needs: on-site counseling and guidance
by the school counselors ho also will be the campus supervisor for the CYD program, mentoring, leadership
development, academic assistance, recreational activities and job readiness skills.
SERGO has the experience and resources to effectively train volunteer mentors from the community o provide positive
experiences for the youth they mentor in a safe environment that fosters trust and security. Mentors will commit their
time and energy into developing relationships that Ml impact the youth for years to come. Mentors and youth will be
provided educational learning and cultural opportunities to grow. Ongoing support and training will be provided to
mentors throughout the program year following a weekend orientation retreat and training. The youth will be provided a
similar experience prior to the start of the mentor program so that all parties area are of the expectations and
guidelines of the program,
One of the biggest problem students state and must overcome is a lack of motivation and oredo in school. Tao
any students are unable to bridge the gap between the curriculum and their everyday lives, Community service can
provide the important missing link for many students and gives them an opportunity to apply academic learning to real
human needs and to make the knowledge ie relevant Research shows that community service can offer the
following:
• increase students'personal, interpersonal and social development
• increase motivation, student engagement, a school attendance
• and, lead to more positive lifestyle choices and behavior.
However, the most critical component to implementing a program for change will be parent involvement. Often
aggressive behavior is associated with stress in the home. Providing parents with the skills and techniques to
effectively co icate with their youth will assist the family in a i a positive force in the lives of their children
and motivate them in the right direction. If there are substance abuse issues in the home, referrals to the FAST
program sponsored y the Council on Alcohol and Drug Abuse can be made. Campus Program Supervisors can also
assist in counseling the family on a short term basis while referring more intensive counseling. Family nights out on the
campuses will help families to spend time on positive, constructive activities that will strengthen the family unit.
The effectiveness of the program also relies on the availability of collaborative partners in this effort, SERCO has the
commitment of resources in the community to carry out the work plan components to successfully meet the goals of the
CYD program. Prevention strategies succeed when they are positive and create opportunities for healthy physical,
12
Attachment A-2®Performance Measures
SERCO of Texas—78415 VD Program
social, and mental development of youth. The whole community has to become part of the solution. Preventing
delinquent behavior is much more cost-effective in reducing juvenile crime than rehabilitating adjudicated delinquents.
In many cases, it not only saves money—it saves lives.
9. Identify the program target in terms of the specific number of unduplicated (the first time a out Is seen)
CYD participants to be served over the proposed contract period. Describe any variances In the average
number of youth served that may occur per month (i® . December is typically slower because the program Is
closed for half the month, etc).
SERCO proposes to serve 830 unduplicated students during prograrn year 2013-14. The SERCO Job Skills and
Career Mentoring Program will serve Sam Houston Elementary Schools; Baker and South Park Middle Schools; and
Carroll and Moody High Schools. An average of 70 unduplicated students will be served on a monthly basis on the
five (5) campuses for an average of 2 encounters per month. An increase in certain months will be the result of
community service projects being offered; the Youth Summit is will bring in new unduplicated youth; and field trips
which will bring up the number of monthly encounters with these youth. The summer program has the potential to
bring in additional unduplicated you who may not have participated in the before or after school programs offered
during the school year. SERCO plans kickoff rallies for the Program, so we expect the participation numbers to be high
at the onset of the Program. Typically, school attendance is significantly higher in the fall than the spring, so we can
expect some variance due to this factor. Spring typically has lower attendance rates than fall, because families
experience difficulties, children fall behind in school, and the good intentions of the new school year erode in the face of
mounting personal and familial difficulties. Attendance rates during the holidays are usually high due to the numerous
community service projects undertaken, but with a shorter school month, we can expect lower numbers in December
and January than in September and October. Similarly, attendance is usually lower during Easter and Spring Break.
10. Describe how you will or to keep the duplication to down to below 20% of the entire target. (Duplication
rate Is calculated by the number of youth that participate between programs).
The attempt will be made to ensure that as any of the entire target you participate in the various CYD programs
offered under the umbrella of the SERCO CYD Program. To achieve the goal of keeping the duplication rate down to
below 20% of the entire target, staff will strive to keep youth informed of all the programs and activities available and
encourage the to participate. The Campus Program Supervisors will work with the youth to remove any barriers to
participation as well as offering incentives for attendance, as allowable, and provide emotional support and guidance to
them.
11. If you have been previously funded by this program,what were your target goals and did you meet or exceed
your target goals?
S O had a program target goal for the program year 2012-13 of 800 and has met this goal validating the impact and
relevance of its program to youth and the mission of the CYD program.
12. Identify the target population to be served:
The target population that the SERCO Career Mentoring Program will serve will be youth between the ages of 10 to
17 years of age. A total of 80 Grade 5 students will be recruited forte gender specific group mentor programs, All
middle school out will be recruited for all programs to be offered on their campuses with the goal of 400. Youth up
tote age of 17 will be recruited for the high school career exploration and leadership development program for an
anticipated goal of 350 students.
13
Attachment A-2®Performance Measures
SERCO of Texas—7 15 CYD Program
"'
lrtf
,1 .,,>✓ ,rrt. /s I
Ss..r l .,;irnr. :t :��. .,.,✓', z»,..,a,, m,, Fr y� ,f< ,r,: .� �z 3 .r .�,s.
Is any part of ro designed to serve ages other than the Y target population of 10-17?
Yes El No Z
if es, please describe:
Is any part of the program specifically esi a to serve only males or females?Yes El No El
If yes, please describe: the proposed mentoring groups on the elementary campuses will be separated for s
c�ni end for iris onl
Is any part of the program specifically si a to serve a specific cial or ethnic group?Yes
lf,yes,,please sci :
13. If applicable, i e t any program model or curriculum to implemented and Include the developer oft the
program(e.g. All Stars Curriculum by Ta le ).
Girls Circle by the Tides Center
Stop Think] by the National Dropout Prevention Organization
Cyber Bullying by Hazelden
Journey f the r t Warrior(Boys'Curriculum) by the Tides Center
14. Identify the CYD Program's goals and objectives. All goals and objectives should address the Impact on
juvenile ell as c . Goals are ro statements of t your program is intended to achieve. Objectives are
specific, su le, achievable, relevant and time-focused statements.
Goal(s). Youth will participate in positive activities that reinforce their self-esteem
Objective(s). Youth `ll engage in program activities at least once a month
Youth will convey positive self image throw a back to mentors and program staff
Youth will not receive any referrals for behavior
Goal(s): Youth will learn to set short and long term goals
Objective(s): Youth will demonstrate an understanding of the importance o oal seffing
Youth will establish at least one written goal to attain by the end of the school year
Goal(s): Youth will explore careers they are or may be interested in for future employment
Objective(s): Youth will participate in at least two career exploration activities or meetings during the year
Youth will research possible career fields for future employment through computer access
16. Describe evaluation plan forte program to Include: staff responsible for evaluation, how evaluation
data will be collected, how evaluation data will be conveyed to relevant staff and how evaluation data ilE be use
to revise or Improve the program, to Include at least the results of the satisfaction surveys. Include a fist of
measurement tools at will be collected, if applicable, t e o strte on-going program effectiveness and
implementation of the program design.
Program evaluation is a systematic method for collecting, analyzing, and sin information to answer questions about a
program to determine its effectiveness cie c and if the activities are actually having the intended effect-4n this
case decreasing juvenile delinquency. SERCO Program staff will be responsible for ensuring that the pre and post tests are
completed each registrant and that the satisfaction surveys are conducted at the end of each service cycle. These two
measurement tools plus feedback from the YAC, acting as a focus group, will assist Program staff in c i in its work plan
to reflect the interests of students and to implement ne tr to ies upon a strategic planning session it all Program staff
14
Attachment A®2—Performance Measures
SERCO of Texas—78415 CYD Program
who will meet every other month to evaluate program to date. A planning session prior to the start of the 2013®14 program
years will determine the outputs to be achieved using this logic model,
< y Program Action®Log is Model
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16. Recruitment
a. Describe the rocess for recruitment of at-risk youth and their families. Provide a description of any
outreach strategies se to encourage referrals and collaboration. Include rec i# ent efforts to
address cultural diversity. Identify those agencies and organizations which are likely to refer clients.
Counselors ill recruit youth from their respective campuses to the program who will benefit most. Outreach efforts
will be made during the new student orientations prior to the start of school and at the first of the school year to inform
students and parents of the program and its activities so that students can begin to be recruited early. SERCO staff
will be available at the first Open House/PTA meeting on campuses so that parents can get a preview of CYD program
activities for students. These meetings will be coordinated Wt a District's Parent Involvement liaisons on these
campuses as well as being supported by the Districfs Parent Involvement Coordinator. One designated campus will
recruit youth who will best benefit from continuing program into the summer. SERCO ran a summer program at
three of the middle school sites with activities such as cooking classes, nutrition education, spas actMties, career
exploration in Marine Science, and character education: A similar program integrating these components w`II be
coordinated for a summer activity. SERCO does not anticipate any obstacles in its recruitment efforts to provide youth
with a program of relevance as can be seen with the program success it has experienced during the past five (5)years
of operation, SERCO will continue to provide a quality program that promotes learning, teaches real life skills, and
provides an innovative approach in encouraging youth to look beyond today and towards their futures.
b. Describe any community ase outreach and awareness events or activities your program will
Implement or participate in this year.
The YAC will assist the CYD Program Director, Ms. Celina Pulcher, with any CYD festivals planned for all CY
youth participants during the program year. The YAC will also be responsible for planning, coordinating and
implementing a Youth Summit for CYD participants. Program staff will actively outreach to youth and parents at
15
Attachment A®2-Performance Measures
SERCO of Texas-78415 CYD Program
any campus PTA gathering by exhibiting program materials and a power point presentation that has been
developed to showcase the SERCO CYD program activities.
17. Retention
a. Describe strategies used to engage youth and their families. Describe any techniques you will
Implement to establish trust, build rapport, and maintain relationships with your target population.
Program staff will work diligently toe cat arents about the benefits of their child participating in the GYD
Program and its activities, so that they, in turn, can encourage their child to participate. Program staff will be
in attendance at campus events so that parents feel comfortable approaching staff about any concems they
may have about their child. A database of addresses of SERCO CYD youth will be compiled vAth periodic
mailings being sent out to parents of youth registered. SERCO will also collaborate with scheduled campus
Family Nights such as Science Family Night and Math Nights to ensure that the CYD program maintains
high visibility on campuses.
b. Will your program offer Incentives for participation? 0 Yes E] No
If yes, describe the types of incentives and how they will be used (Note: Please refer tot PEI policy
on incentives).
Only incentives that are allowable under the PEI policy will be offered. They will be utilized as a reward to
youth for continuous program participation and/or for attendance and grade improvement.
c® Describe your plans to retain youth in the program and ensure out complete the program. Describe
how you will recover youth who stop attending services to return to the program.
SERCO has developed a work plan for the program year that includes successful activities that were facilitated
duriing the as five (5) years of operation as well as an expanded schedule of activities. More industry field
tri ps will be incorporated into the program to expose students to more career fields that will enhance knowledge
gained through guest speakers. The Y that will be recruited for the leadership component of the proposal
wiII have an active voice in the addition of new program activities and events, especially during the planning
retreat to be held prior to the start of the new program year. This will ensure that student interest will remain
throughout the program year allowing forte retention of student participation. These same Y members will
be the voice of the program and will reach out to other students who have dropped out of the program for
feedback to assist program staff in ensuring that the program offers something for everyone.
--------------
NE
18. Will this program use volunteers? Yes No
If yes, describe the procedures for recruiting and screening volunteers and what criteria will be used to
ensure they are a good fit to deliver the proposed services.
SERCO has established Personnel Policies and Procedures for recruiting and screening (including criminal background
checks) of staff and volunteers. SERCO's Standard Operating Procedures related to to development and staff
oversight/supervision conforms to City of Corpus Christi requirements and the contracted program activities. Criminal
background checks have been and will continue to be completed for staff and volunteer mentors one the mentor
application has been processed. All information will be kept in a secure location and available for review as needed.
SERCO staff will meet one on one with each volunteer to ensure that they bring added value to the program and that
they possess the interpersonal skills necessary to work with youth.
16
Attachment A-2-Performance Measures
5ERCO of Texas-78415 CYO Program
19. Explain the tasks is will be assigned to volunteers (mentoring, tutoring, presenting), how they will be
trained,supervised, and retained (once a on supervision Is required per the RFP).
Campus teachers will provide tutorial opportunities to CYD youth to improve grades or ST AAR scores later in the year.
Presenters from various industries in the community will be recruited for one time presentations to students on
designated campuses and for Career Days planned. Mentors to be recruited for the group mentoring program at the
elementary school campus will be scheduled monthly on those campuses and will also receive support and
guidance by program staff each month to ensure that program policies are being adhered to.
20. If volunteers will serve as mentors, to the adult to youth ratio.
Two male mentors to 20 male students,two female mentors to 20 female students-4hese students will meet as a group
with their mentors on campus. Volunteers who will serve as career presenters will serve in this capacity on a one time
only basis and always with campus to and/or the Program Manager/Liaison in attendance.
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21. Discuss potential barriers (e.g. transportation, child care, etc-) to providing services to program participants and how
you will overcome those barders. If transportation will not to be offered, identify the processes that are used to ensure
that these factors are not obstacles to accessing services.
This program is campus based so students will already be on site for the before and after school program activities. For
the off campus activities, campuses will request buses from the District's transportation department and bill SERCO for
costs. All students will be required to have written permission from parent or guardian to participate in off-campus
learning and recreational activities. For the off campus activities, SERCO will provide insurance to cover the students
participating in the program through this grant. Campus Program Supervisors and/or Program Manager/Liaison will
accompany and chaperone the youth. SERCO will ensure that one adult is assigned for every 10 youth for on and off
campus program activities.
22. Describe the "safe passage" plan for youth/families without transportation.
Youth will be supervised during the before and after school program until a parent picks up their child or the child walks
home, with the parent's permission. Parents will be responsible for transporting students to school for any Saturday
workshops or events. Campus police are on the campus sites before and after school and are readily available to
assist with any potentially unsafe situations that may arise.
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..................................................
23. Use the table below to describe the staffing plan, Including the back up staffing plan In the event of vacancies
o r e xtended absences. (What staff positions will work directly on the CYD contract and is position will
s u e rvise whom and rovide cove ra e, If ssa
Program Liaison Program Operations Youth Director Youth Director 71
17
Attachment Amt—Performance Measures
SERCO of Texas—78415 CYD Program
Fiscal Support Analyst Fiscal duties Regional Account Manager Senior Accountant
2 . Describe staff supervision and support.
Staff ill be trained on any curriculum to be used as all as in all components of the program and collection of data,
Mentors and mentees.will receive a mentor program orientation and training. Mentors will have the opportunity to visit
the website for research information and links to mentoring resources as well as additional mentor training. In the event
of staff (campus) vacancies, the Program Manager and/or Program Liaison will assume all responsibilities until the
position is reassigned.
26. Describe the use of sub-subcontractors, if any are used.
SERCO will comply with the City's procurement requirements before engaging consultants for the delivery of services.
The CYD Program Liaison will continue to be responsible for the successful implementation and facilitation of the
proposed project and ensuring contractual compliance during the upcoming year. The relationship n trust
at the youth have with the campus staff that they see on a daily basis is essential in a successful delivery of the
program objectives. Seven (7) school Campus Program Supervisors ill be engaged to provide on-site services to
youth located at designated schools. Campus Program Supervisors will provide direct services to the students before
and after school and during Saturday activities. The instruction time given by the Campus Program Supervisors r
program components uri the school day is an in-kind cost paid for as a Corpus Christi Independent School District
(District) salary. eake for the proposed Yoh Summit will be procured to give local service providers the
opportunity to compete for this service. The Independent i activity, which is unique and not offered by any other
agency, will be offered to campuses during the program year. The proposer has extensive experience in the
procurement process and will use the process to secure services for other program activities. Contracts will be drawn
for these specific services with a specified amount and specific service to be performed. Contracted personnel will
provide their services under the supervision of the SERCO Vice President.
Describe the ratio of staff to youth served.
The ratio of staff to youth served is id to 1. Typically, this includes the Campus Program Supervisor, the ra
Manager or Liaison, and a campus administrator (assistant principal or librarian). The ratio for field trips and any off
campus activity is always 10 to 1 as dictated by Corpus Christi Independent School District policy for supervision of
students.
Describe the required osi ion qualffications, Including level of experience and education for all positions that
work with program.
Job descriptions have been developed and attached that outline the duties, responsibilities, and required staff
qualifications and education. The SERCO Vice-President will oversee the CYD program and program
components. Ms. Valdez has been the Vice-President of Operations for many years and has extensive experience in
delivering ices to at-risk youth. The Program Liaison has a Bachelors Degree in Communications with a minor in
Criminal Justice has over twenty(2 ) years experience working With youth. She incorporated innovative strategies
into the District's abstinence education program which helped the overall reduction in the teen pregnancy rate while she
as at the District. She has worked as an administrator for several years with experience in strategic lanin , budget
management and staff development. She will oversee the day to day operations of the CYD program and its
components. All campus staff providing irect services to students are certified and licensed with many years of
18
Attachment A-2-Performance Measures
SERCO of Texas—784 15 CYD Program
teaching and counseling experience and have facilitated before and after school programs for any years. A member
of the fiscal to vWII provide support for day to day operations and fiscal administration of the grant.
am
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28. Give a of history of the organization In to of the length of time It has been a youth service provider, and
explain any gaps In service. If there Is no his of the organization, then describe the guiding
principles/philosophy of the organization.
SERCO of Texas (SERCO) was established in 1990 by its parent company SER-Metro Jobs for Progress, Inc. an
affiliate of SER-Jo bs for Progress National, Inc.)for the sole purpose of managing and operating high performing local
networks of workforce development and career centers throughout the country. Corporate staff has over 130 years
combined experience in managing and operating state and federally-funded programs, S O has been providing
You Development Program services in the Coastal Bend Region for the local Workforce Solutions Board since 2004,
SERCO's guiding principle is to lead youth on the pathway to their futures through mentoriing, life skills training,
leadership development and career planning which is directly aligned to the mission of the Community Youth
Development (C YD) program. Our mission is to meet the needs of customers through diversified services and
programs that connect business communities capable of contributing to the local region's economic vitality. SERCO is
a People Business, SERCO's philosophy is investment in human capital ensures America's leadership in the 21st
century global economy.
29. Describe the capability of working with at-risk youth related to the organizations past experience or guiding
principles/philosophy.
S O is the operator and manager of workforce centers in the Coastal Bend Region for the Workforce Solutions of
the Coastal Bend Board serving you between the ages of 14 to 21 years who are at 70%of the lower living standard
income and poverty level. These you have barriers to education and/or employment. These barriers include: 1)
Deficient in basic literacy skills, 2) School dropout, 3) Foster youth, 4) Pregnant or parenting, 5) Offender, 6) Other at-
risk youth receiving public assistance, and/or have a low self-esteem assessment, SERCO provides the following
program services to youth: 1) assistance in improving educational attainment through tutoring, study skills training,
preparation for TA KS, tuition fees for summer academic activities; 2) pre anion for and success in employment
through paid and unpaid work experiences and occupational skill training; 3) supportive services such as clothes and
school or work supplies, counseling and guidance; 4) adult mentoring; and 5) leadership development throwgh
community service. Youth living or attending school in the 78415 zip code that are not currently clients of the Workforce
Solutions Youth Program and are eligible, will be referred to the workforce center for support services. Through access
to students, SERCO will also be able to assist parents in job searches t o o btain gainful employment and to provide
program services to eligible adults in the household through the workforce programs.
30. Describe your as history (if any) with the CYD program. Have you previously been funded, If so, provide
total number of years and dollars In funding you have received?
SERCO has been fortunate to receive funding to provide the Community Youth Development Program for the past five
(5) years in the total amount of approximately WO,000 bringing a program of relevance to the youth it serves to better
prepare the for future success so that they become productive members of society.
SERCO currently operates its career focused program at five (5) 78415 CYD program designated campuses. SERCO
developed and implemented Career Clubs for the secondary campuses and i t s erves. The program has had much
interest on all levels and combines youth leadership development, character education, career mentoring, industry field
19
Attachment A-2—Performance measures
SERCO of Texas—78415 CYD Program
bips, and community service into its career exploration activities. SERCO strives to provide an innovative approach to
cultivating the interest of youth in non-traditional career fields as well as high demand industry to fill the current job
market needs in our community. It provided the opportunity for Grade 8 students to study prior to taking the PSAT
exam to encourage them to begin explodng higher education; it initiated an"Alumni Day"at Carroll High School bdnging
current college students back to their high school campus to share their first year experiences at the college level as
weII as helping the current high school students to better prepare themselves for college life; it provided workshops on
creating resumes to students; out of area college campus tours were set up; a life skills activity, Independent City, was
facilitated on campuses to teach students the reality of costs of living on their own and the unexpected costs that can be
thrown in such as a lay off of employment or an unplanned pregnancy, Students have participated in the National Job
Shadow Day and were placed at various worksites including: many departments within DirisColl Children's Hospital,
Corpus Chnsti Police Academy, Omni Marina Hotel, Valero Energy Corporation, Port of Corpus Chdsti, Sherwin
Alumina, and Workforce Solutions of the Coastal Bend. Community Service Projects included campus cleanups;,
nursing home center visits; staffing of The Ca ry and Gulf Coast Humane Society Camival fundraisers; HEB Feast of
Snarling; and, a Christmas toy drive for foster youth. The summer program featured field Wps; recreational sports
activities and nutdtional cooking classes to promote good health. S O consistently meets and exceeds its program
goals validating the impact and relevance of its program to you and the mission of the CYD program.
"M
DFPS requires that each zip code offer Youth Leadership Development, Mentoring and Youth Advisory
Committee. Only one provider will be considered for the Youth Advisory Service but multiple providers may
provide Youth Leadership Development and I or Mentoring. if you are Interested Ergo rin one or more of
these services, please complete the appropriate section. If you are not Interested, please mark the questions
with NIA.
Youth Leadership Development
If applying for a Youth Leadership Development Program please answer the following questions and keep
in in the requirements of this program.
Youth Leadership Development Requirements:
1. Must focus on offering a series of structured, progressive activities and experiences that help youth develop
leadership skills.
2. The approach must view youth as resources and build on their strengths and capabilities to develop within their
own community, and may include such things as service-learning components.
3. Must be offered at least one time per month
4. The YAC group alone does not satisfy the requirement for a youth leadership development program, While all
YAC participants must participate in YLD, a YLD program that is separate and distinct from the YAC must be
offered with capacity to serve additional youth.
1. Describe the process for ensuring opportunities are provided for youth to serve In leadership roles In
their community.
Community service will play an integral part in the effectiveness of this program. Studies have shown that students
have increased positive feelings and mental health, and decreases in depression and stress when they are involved
in service projects for others. SERCO CYD you participants have participated in many service lea ng projects in
the past. One summer, twenty-five (25) youth in both the Workforce Solutions Youth Program AND the SERCO
CYD Program eamed salaries while working on projects benefifting the City of Corpus Chdsti. These included
20
Attachment A®2—Performance Measures
SEC O of Texas®7 15 CYD Program
each cleanups, city cleanups, replacing and painting fences at Heritage Park, and stuffing bags for the Disability
Awareness Walk.
2. Describe the scheduling you will utilize to meet the required one-time a month.
Each secondary campus will participate in a community service project at least once a month. The you will elect
to participate in a community wide project such as the Texas each Clean up or they may choose to coordinate
and implement a project of their own. The youth will keep a joumal of their experiences throughout the year and an
essay contest will be on the topic of service worIc These essays, can in turn, be submitted with student
applications to colleges as the importance of service work on a college application is reiterated to students time and
time again.
3. Describe any other activities that the youth will be participating In.
Opportunities to attend conferences to develop leadership skills such as the L Teen Pregnancy Prevention
Conference, the annual Workforce Solutions of the Coastal Bend Leadership Conference or the 'It's A Girl Thing'
Conference will be offered to students to attend. Program youth will also have the opportunity to attend the Youth
Summit to be coordinated by the local C.
Mentoring
If applying for a Mentoring Program please answer the following questions and keep in in the
requirements of this program.
- —--------------------------------------- -------------------—------ ---------
Mentoring Requirements
1. Ninety percent(90%)of the youth who receive Mentoring services must be in the 4'h-B'h grades and be
between the ages of 9-14.
2, Mentoring must be conducted in individual or group settings and must primarily focus on facilitating an
ongoing positive relationship.
& Only face-to-face interactions will be considered direct services to youth.
4. If one-on-one mentoring is provided, there must be program guidelines for the mentoring process,
recruitment and training of mentors, and management of the mentoring relationship to ensure client
safety and positive outcomes.
5. Neither peer mentoring nor family mentoring programs satisfy this requirement.
I. Explain how the services are designed to address the specific mentoring needs of youth In the 78416
community.
The youth of 78415 have any barriers and obstacles to overcome that preclude some from achieving their full
potential. The following table breaks down the characteristics of the community of 78415 residents.
UA Census Bureau Demographic Profile Highlights:
Total Population
Hispanic 751%
High school graduate or higher 682%
Bachelors Degree or higher U%
Median family income $34,634
Attachment A-2 Performance Measures
SE CO of Texas®7 15 CYD Program
Employed(labor force) 61.%
Single female household 46.9%
Families below poverty line 18.2%
Alternative positive activities after school will increase the sense of self-worth that is needed for these youth to strive
for stability and security in their personal lives. The prevention education that they will receive during the school day
will assist in helping the understand the consequences of poor choices. The incorporation of parent and family
involvement activities into the program will help to reinforce the message. Through Workforce Solutions of the
Coastal Bend, SERCO can offer services free to youth who meet the eligibility criteria based on family income. The
reduction of these barriers to education and employment are in alignment of the needs of out in this zip code area.
SERCO has established many collaborative relationships with agencies throughout the community and participates
in any networking opportunities to gain new information to better provide services to youth,
2® Describe the mentoring services to be provided In detail, including frequency and applicable mentoring
guidelines.
A group mentor program will be implemented at the elementary school campus to provide students with positive
support counsel, and f'en dship. Forty (40) students from the campus will alternate meeting during breakfast or
lunch once a month with their designated group mentor. Students will receive guidance to make healthy decisions
and promote long to goals such as college and career exploration. They will have the opportunity to discuss
obstacles or frustrations they face in their daily lives in a group setting with their mentors and peer group. The
mentor program to be implemented will develop meaningful relationships between the mentors and their mentees in
a structured environment. Meetings will take place on campus under the supervision of the counselor and as group
outings for all participants. The importance of mentoring was clearly demonstrated in one survey of high school
youth that showed that mentored high school students from families receiving public assistance were more likely
than students without mentors to:
> Graduate from high school
> Enroll in college
> Have fewer children
> Less likely to receive food stamps or welfare
> Have fewer arrests
> Become involved in community service
> Be hopeful about their future.
Ensuring the success of the mentor/mentee match involves not only the regular meeting of mentors and mentees but
the support of the mentors themselves by SERCO CYD staff—this is important to the overall success of the
Program. Measurable activities will include monthly input from of mentor and mentee using customer satisfaction
surveys developed by SERCO. Each meeting of the mentor and mentee group will be documented. Reports from
the mentees themselves, and a re® and post-test of mentee perceptions about their growth in the Program will be
developed and implemented.
3. Describe the mentor to youth ratio: 10 to I
22:
Attachment A-2-Performance Measures
SERCO of Texas®7 1 CYD Program
4. Indicate who will serve as mentors.
Mentors will be recruited from the Professional Women's Business Association, the Hispanic Women's Network of
Texas, the Chamber of Commerce, the Leadership Class of Corpus Christi, various civic clubs, Knights of
Columbus councils, Young Lawyers Association, etc to share their experiences with the youth and to provide them
with insight into their chosen career fi elds, Mentors will meet together as a group every other month to discuss their
experiences, share strategies and and as a group as they learn to be as effective as mentors as possible. A
recognition reception in May will be planned for all mentors and volunteer speakers who contributed their time t o t he
CYD program.
Prevention strategies succeed when they are positive and create opportunities for healthy physical, social, and
mental development of youth. The whole community has to become part of the solution. SERCO has taken the
lead in being innovative and creative in providing hands on learning experiences to students to better prepare the
for the world of work so that they can become productive members of society. SERCO is making a difference—a
difference that can be seen and heard in the 78415 community.
5. Describe the mentoring safety measures that will be In place to ensure the safety of the youth.
An orientation is planned for mentors to familiarize the with the rules and guidelines of the mentor program so that
they are clear, defined expectations. All mentors to be placed on campuses will undergo the same background
check that is expected of all volunteers to complete prior to start of service. It WII be necessary to ensure that the
characteristics of the mentors match up with the characteristics of the mentees. The most obvious of these is
gender, but the are many others. Youth of any ethnicity are generally more comfortable with mentors of the same
ethnic group. While not always the case, it is an important consideration that can be overshadowed only in certain
instances, in which the greater need is to match the educational aspirations of the mentee with the professional
accomplishments of the mentor, In the case of grievances between Mentee and mentor, or any other members of
the Team, SERCO has established polices and processes for managing and resolving problems that may arise.
Youth Advisory Committee
If applying for the Youth Advisory Committee Program please answer the Wowing questions and keep
in mind the requirements of thi's program,
- ---------------- ------------------
ments:
1. The goal of the YAC is for a consistent group of the same youth to have extended participation to ensure continuity
and development of a cohesive advisory committee with comprehensive understanding of the local community and
CYD program.
Z Must have at least 20 active youth either in middle school or high school.
3. Must meet monthly and have at least 20 youth in attendance at every meeting,
4. Participating youth must be between the ages of 11 and 17.
5. Youth must be engaged in outreach and awareness efforts and evaluation of the CYD program including assisting
with the Strengths and Needs Assessment.
6, Must received Youth Leadership Development(YLD) services in addition to participating on the YAC.
7. Must have full participation in the planning and attendance to the Teen Summit
1® Describe the proposed services to be provided In detail. Is the Youth Advisory Committee (YAC) Program a
stand-alone program or component of a larger program?
The YAC will serve as a component of SERCO's larger program and these students will serve as role models and
23
Attachment A-2-Performance Measures
SERCO of Texas®7 15 CYD Program
leaders of the other students in the program. The SERCO CYD program will strive to develop leadership skills in all the
youth its serves but will provide the opportunity for approximately 40 high school students to begin to establish the skills
and knowledge it takes to be a leader in their communities. A planning retreat will be scheduled in early September to
map out a work plan for program year 2013-14 of activities and events to be led by this group of students. A facilitator
wiII work with the students to establish shod and long to goals for the program; build their leadership and
communications skills; and establish a team building spirit on the students from the school campuses. This group
of students will meet monthly to gauge goals established and adjust and modify activities as needed. A Youth Summit
will be planned and led by these youth for the 78415 youth community to encourage leadership development for all
participants. This youth group will choose date, topics, speakers, location and facilitate summit activities. They will
develop a budget and assign committee chairpersons to carry out the tasks. Adults will be on an to assist and offer
guidance but youth will coordinate all activities. All funded contractors for the CYD program will be invited to participate
and to encourage program participants to attend the Summit. The ROPES to building program will be offered to
these students to promote leadership development, team building and effective communication skills. These youth will
also be asked to collaborate with the CYD Program Director for the City of Corpus Christi Parks & Recreation
Department, Ms. Celina Pulcher, in the planning of any CYD Festivals as another avenue to develop their organizational
and leadership skills.
A Career Day will be planned and hosted in the spring at the high school campuses with rotating speakers throughout
the day during scheduled assemblies. The participants of the YAC on these high school campuses will be responsible
for planning the selection of speakers, meeting with campus administrators on logistics of assembly schedule, extension
of invitation to guest speakers, hosting and introduction of speakers, etc. It is important that they develop their social
skills and learn the importance of networking in the business world. The event will be a culmination of skills learned
during the year as well as an opportunity to showcase the importance of bringing outside resources to students.
2. Describe how the YAC will be Involved In the CYD program Including assistance with CYD community
festivals, collaborating with the CYD Collaborative Committee and ensuring their Input Is considered for
decisions made forte CYD program.
The YAC will provide feedback and guidance, as needed,to the CYD program as a whole including providing service at
any CYD community festivals where they will take the lead in recruiting and encouraging CYD youth participation. They
wiII attend CYD Collaborative Committee meetings as needed in addition to the monthly YAC meetings to be scheduled.
Students interested in the journalism/communications field will be recruited to design, develop and publish a monthly
program newsletter highlighting program activities and events. Student photographers will document program activities
to showcase to CYD city program staff and committee members as well as the state funding agency. This end product
will not only document the positive outcome of continued funding for the SERCO project but it will demonstrate a
measurable outcome of student participation in positive alternative behavior as well as providing a marketable skill for
you to include on their resumes.
3. How will you ensure the YAC participation In the Teen Summit?
During the five (5) years of operation, the enthusiasm and commitment of the youth who participate in the SERCO CYD
program continues to grow. The students are eager to participate in the leadership development activities not only
because they want to be of service to others but because they realize the impact that their service work has on their
personal growth. They become less self-involved and focus on the needs of others. It gives the the opportunity to
explore their strengths and their weaknesses so that they are more self aware in realizing their potential.The youth who
will participate in the YAC may not necessarily be the students already showing leadership qualifies—it will be our
responsibility to select the students with the most potential to BECOME those leaders of tomorrow. They will have to
earn their spot at the Teen Summit through exemplary program participation and aftendance—for this YAC attending
24
Attachment ®2—Performance Measures,
SECo of Texas—78415 CYD Program
the Teen Summit will be the prize they have been working hard to achieve all year.
Signatur of r completing the Plan of ertio for the Subcontractor:
Nancy Bonilla
Signtu Printed Name Date
Attachment A-3®Program Requirements
SERCO of Texas-78415 CYD Program
Aftachment A-3
Program Requirements - FY 'I
78415 Community Youth Development
Plan changes. Plan changes to budgets and plan of operation are each limited to three during the fiscal
year with the final plan change to be submitted no later than June 1. Any additional request for plan
changes will require a waiver prior to requesting the change.All waiver requests must be submitted to the
CYD Program Manager with the original signature of the contract's authorized signatory and must
completely document specific compelling reasons for the request. Waiver requests must be submitted at
least 30 days in advance of the anticipated plan change and are subject to FPS's approval.
Automated Background Checks. All staff and volunteers that or or will work on the contract are
required to have background checks conducted through the Automated Background Check System
(ABCS)who have contact with client or client information or if salary is reimbursed through the contract. It
is assumed that staff including, but not limited to, Executive Directors and Chief Financial Officers will
have access to clients or client records due to their oversight roles; therefore, require a cleared
background check.
Quarterly Reports and Corrective Action Plans. Each quarter the Subcontractor is required to submit a
Quarterly Report no later than 30 days after the end of the first, second and third quarters. The Quarterly
Report must include information on the program, how the subcontractor is performing and any corrective
action plans that are required. At the end of the year the subcontractor is required to submit a Fourth
Quarter/Annual Report that provides ongoing information regarding achievements and challenges in
implementing the Cl'D program during the 4t quarter and the full contract year.
A corrective action plan must include a statement of the problem, proposed steps to be taken, timeline for
each step, person(s) responsible for implementing each step, and person responsible for oversight of the
plan to ensure it is implemented correctly. Corrective action planis must be submitted on the required
template and must outline the measures that will be taken by subcontractor to address each performance
measure that is off track.
Program Services. Youth may not participate solely in one-time activities. If one-time activities are
planned as a service, they should be an added value for youth already participating in other CYD
Program Services and cannot be a stand-alone service.
Direct service staff of the Subcontractor must be at least 18 years of age, have a High School
Diploma or GED, and I year of experience In the health and human services field to Include work
with youth.
Program Forms and Social Security Numbers. Contractors are required to complete all fields of the
program form such as the registration form, in its entirety including the social security numbers field. If
a client refuses to provide their social security number, contractors must document refusal in the case file.
The expectation is that contractors make a good faith effort to obtain social security numbers and other
information listed on the program form. Sections of the program registration forms that have an asterisk
are required fields in the database; however, the expectation is that the form is completed thoroughly.
All services provided in accordance with the Subcontractor's approved Plan of Operation must be tracked
using the appropriate documentation forms. Service documentation must be complete, accurate and
maintained in an organized fashion. Subcontractor must maintain records in a manner which protects the
confidentiality of the clients being served. Service documentation must include, but is not limited to:
Sign-in sheets, particularly for group activities
26
Attachment A-3—Program Requirements
SE RCO of Texas—79415 CYD Program
• Monthly Service Tracking Forms
• Satisfaction Surveys
Documentation may also include, if applicable:
• Service plans
• Referral logs
• Case notes, including phone logs, home visit notes, office visit notes, etc
All services provided by subcontractor must have valid documentation that supports verification of
participant attendance, such as sign-in sheets or attendance rolls, including a signature certifying the
validity of the information, individual/group progress notes® materials/hand-outs used and additional
documentation as appropriate to the program.
Client files must include, at a minimum,the following forms completed.
• The DFPS Registration Form
• CYD is Factor Survey
• Pre-service Protective Factors Survey
• Post-service Protective Factors Survey
Cost Reimbursements. Subcontractors must submit reimbursement requests by the 5' of each month.
The City nor DFPS is obligated to pay unauthorized costs or to pay more than Subcontractor's allowable
and actually incurred costs consistent with federal and state regulations. The reimbursement made to
Subcontractor will not exceed actual costs to provide the services under this Contract and
Subcontractor's actual costs, both direct and indirect, must be allowable, reasonable,and allocable.
Reallocation of Funds. Subcontractor agrees that if after careful review by the Fiscal Agent it does not
appear that the subcontractor will utilize all funding by the end of the third quarter (April 30), the
Subcontractor could lose uncommitted funds in excess of $2,500, subject to reinstatement through the
appeals process set below. Fiscal Agent will notify Subcontractor in writing of the pending budget
reduction to Subcontractors budget and give Subcontractor fourteen (14) calendar days to respond. If
Subcontractor does not respond within fourteen (14) calendar days, then the budget adjustment will be
made and Subcontractor must submit an adjusted budget to Fiscal Agent that reflects the reduced budget
amount within fourteen (14) calendar days thereafter. However, if Subcontractor disagrees that excess
funds are available, then Fiscal Agent and Subcontractor will meet at an agreed upon time and
Subcontractor will be given the opportunity to present their case. Fiscal Agent will make the final decision
whether to reinstate or forfeit any of Subcontractor's excess uncommitted funds. Any excess funds
forfeited by any Subcontractor will be used for other CYD programs.
Controlled Assets. Subcontractors must complete an inventory list of any controlled assets (ex_
computers, furniture, etc) purchased either in part or in full by DFPS funds using an inventory list form. A
new inventory list will need to be submitted to the City during each contract renewal cycle.
27
Attachment 6-1—Budget Forrns Budget for CYD Service tracts Form 2030
RCO of Texas—78415 CYD Program ApHI 2010 ms Attachment et tar
Summary Page SubContr ctor SERCO of Texas
Contract Period 0911./13-0&x`31 1�
Cost Categog A
Grand Total
l
(I A) Personnel -Salaries S16,160.00
(1 13) Personnel -Ffirt a Benefits $6,464.00
Subtotal S22, 24.00
(2)Travel $3,465.00
(3) Materials, SuppliesandCA S11,086.00
(4) Equipment(Rent/Lease/Purchase) $1,000.00
Subtotal S 15,551.00
(5) Other Costs(list below) 569,825.00
Subtotal $69,525.00
Grand otal $108,000.00
% o otal
Total estimated number of artiel amts to be served: 830
Total Cost per Youth: $106.25
Certified y: Mckic G.Valdez
Signed.
7`111e: Vicc-Prestdcnt
Date: f
Anachment Bm1-Budget Forms Budget for CYD Service Contracts Forrn 2030
SERCO of Texas—78415 CYD Program Attachment -1 April 2010
(IA)!Personnel-SaLaRii Contractor S IL OofTexas
Contract Period 0911113-08131114
Position or Title A B C
#Staff Avg.Monthly %Time Wonths Total
Sala on contract) _gr:Fervice AxBxCxD
fLogam Liaison 1 $4,666866 25.00% 12 $14,000.00
Fiscal Pro ram Analyst 1 $3,000.00 6.00% 12 $2,160000
$0.00
$0,00
$0.00
$0.00
$0.00
$0000
$0000
$0000
$0000
$0.00
$0.00
Total Salaries $1616
For monitoring a ses,taanesheets and rail d®t®rnaast be kept on fi le
Costs not allowable if already beam paid by other sources,
F�
Attachment -1—Budget Forms Budget for CYD Service Contract Form 2030
SERCO or Tem—78415 CYD Program Ap61 2010
c ant
(M)Personnel-Fringe Beneflts- Contractor SERCO of Texas
Contract Period 091112013-0813112014
Type of Fringe E16nefits
Total
Program Liaison $5,600,00
Program H ort analyst $864000
T WE Fri�nefits $6,464.0
For monitoring purposes,payroll data must be kept on file,
Costs not allowable If alre$d bin aid other sources.
Attachment B®1®Budget Forms F® 2030
SERC0 of Texas®7 15 C�'I]Program Budget Or 1� Service Contracts�t3 Apr6141 Attachmt B-1 art
(2)Travel Contractor SERCO of Texas
Contract ct Period 0911113-08131114
Type of Travel Expense
ilea et0 ',n ctm T�tal'i
Mileage $565000
Travel-National Youth Syrn Oslurn $2,200.00
Travel®In State Training $700,00
Total Travel S32465.00
For monitoring purposes,receipts_and other detailed records rest be kept on file.
Costs not allowable if already being a°s by ether sources,
31
Attachment B®1®Budget Forms Budget for CYD Service Contract Form 3030
GERCO of Texas—78415 CYD Program April 3010
Attachment� t ®I
3}' titer upp tes an ontro SSe ta Contractor ofd exas
Contract Period 0911113-08131114
Materials,Supplies and Controlled Assets A
ai
(de ' Tot
Project Supplies $1,350.00
Curriculum and Office supplies $500 x 5 sites+office $2,760.00
Recreational s2 Les $700.00
T-shirts for YAC activities $1$776,00
Field tri en race tees $3,750.00
Cell phone m22±! a e $750,00
Total Materials and Sup
lies $lld m 0
For monitoring purposes,receipts and other detailed records must be kept on file.
hosts not allowable if ahead°bein aid b ether sources.
Attachment 9m1—Budget Forms Budget for CYD Service Contracts Form 2630
SERCO of Texas—78415 CYD Program April 201 g
Attachment 1
ni t r o exas
Contract ria 9x1111 -08131!14
Equipment A Methodf Use
(description and basis of cost Total (r n u
I,M LO $1,000.00 b�
i
Tot $1,000,00
For monitoring purposes,receipts and other detailed records must be kept cast file
All ui m t must bet d d numb
Costs not allowable ifglrend being tiid b nth tt s,
Aftwhrw l-t-SudW F Budget for CYD Service Con¢ ets Fwn 2030
SESCO sit 7 —78415 CYD Rugrism April 2010
Attachment�(
(5)Other Costs Contractor(SERCO of Texas
Contract Period 0911113-08131114
Other Costs A
_(dLs;ri pfion and basis of t Total
Cuntmct labor which includes hourly rate of 7 campus,,staff $33.125.110
Q S25thr dujn sch [��a- other activities
Youth Summit Speakers $7,000.00
Independent City actin $2,500.00
Fact it Rent is yow wnr-ghnnl 5750.00
,Food for facid trips and after school a0vifies $10.400M
Trwisportation for field tri s SM000.00
Conference S1.25000
lvt a ernent Costs/Allocations $4,800,00
Total Other $69,825.00
For `t®' purposes,receipis wd odw detailed records 2tust be kept on file.
Gusts not allowable if almad beats ald scr ts.
34
SUBCONTRACTOR: SERCO of Texas Request Pao
CONTRACT PERIOD: 910112013 to 3!31/2014 Reporting Month
TITLE: Community Youth Development Program
ATTACHMENT -2
BUDGETED INFORMATION SUMMARY AND REIMBURSEMENT REQUEST
(1)-(2) *City use
Amount % (1)YTD % (2)YTi3 Amount Only
Budgeted of Budget Expended Expended Invoiced RMnested* A nt.Paid
Personnel-Salaries
Program Liaison $ 14,000.00 13% 0% $ - $
Fiscal Pregrarn Arlalwlst 2,160.00 2 0%
TOTAL 16,160.00 15 - 0% - -
Personnel-Fringe
Program Liaison 5,600.00 5% - 0 -
Fiscal Prograrrs Analyst 864.00 1% - 0%
TOTAL 6,464.00 6% - 0% -
Personnel-Travel
Mileage 565.00 1% - 0% -
Travel-Nati.Youth Symposium 2,200.00 2% - 0% -
Travel-In-Stag Training 700.00 1% - 0%
TOTAL 3,465.00 3% - 0% - -
eteri�ts aid upli
Project Supplies 9,350.00 146 - 0% -
Curriculum&Office Supplies 2,760.00 3% - 0% -
Recreational Supplies 70100 1% - 0% - -
T-shirts 1,776.00 2% - 0%
Field Trip Entrance Fees 3,750.00 3% - 0%
Cell Phone 750.00 1 - 0% -
TOTAL 11 m08&00 10% _ 0% _
Equipment
Laptop 1,000. 1% - 0%
TOTAL 1,000.00 - 0%
Other Costs
Contract Labor 33.125.00 31% - 0%
-
Other Contract Labor/Speakers 9,500.00 % - 0%
Facility Rental Costs 750.00 1% - 0% -
Food&Snacks 10,400.00 10° - 0%
Transportation Rentals 10,000.00 9% - 0% -
Conference ReglSports Fees 1,250.00 1% - 0% w -
Management GostsJAllocations 4,1300.00 4% - 0% -TOTAL 69,625.00 65% - 0% -
TOTAL 108.000.00 100% $ - 0% S - S
Amounts expended cannot exceed amount budgeted.
I certify that the expenditures shown above are true and that supporting documentation
is attached to substantiate there.
Subcontractor's Authorized Signature Date
Payment Authorization Signature Date
-36-
36
Attachment 6®3®Budget Narrative
SERCO of Texas—78415 CYD Program
Attachment B-3
Budget Narrative
SERCO of Texas
SALARIES
Personnel—Salaries: $16,160
Salary for SEC O includes two positions that will take care of oversight and day-to-day
operations for the CYD Program. CYD Program Liaison to ensure the successful implementation
and operation of day to day activities forte 2013-2014 program years. Program Liaison
$56,000/yr @ 259 FTE ® $14,000. Duties include direct supervision of program staff and the
ongoing support of mentors and other volunteers and ensuring compliance with contract
guidelines and the day to day administration of operational duties. Program Support Analyst
$36,000 @ 6% FTE ® $2,160. The Program Support Analyst will work on day to day operational
duties and fiscal administration of the program.
Program Liaison-2S%or approx.43 rs/ o
Program Support Analyst-6%or approx.10 hrs/mo
Total Salary Cost=$16,160
FRINGE BENEFITS
Personnel®Fringe Benefits: $6,464
The Fringe Benefits include: Social Security, Medicare, FUTA, SUTA, Worker's Compensation,
Health Benefits Allowance, and 401K (if applicable). The fringe for each employee is based on
the percentage of their salary based on their overall salary and multiplied by their total
projected fringe benefits annualized.
Program Liaison @ $5,600
Program Support Analyst @ $864
Total Fringe Benefits cost$6,464
TRAVEL
Travel-$3,465
Local Mileage--$565
Travel reimbursement will be charged at the state rate of $565 cents per mile. Rates are
calculated at 100 miles per month (1 staff @100 Is/ o) x.10 months=1,000 miles per year for
staff to conduct program facilitation, attend meetings, visit campus sites, recruit mentors, etc.
Local Mileage 1,000 miles x.565®Total Cost$565.
Out of state Travel--$2,200
Travel to out of town conferences to gain knowledge and learn best practices on the latest
developments in theory and research on youth mentoring and drop out prevention strategies.
Airfare, hotel & registration fee for National Dropout Prevention Program Conference in Atlanta
and partial cost for National Youth Symposium in Chice go=$2,200. Total out of Town Travel
$2,200.
36
Attachment B®3—Budget Narrative
SERCO of Texas—78415 CYD Program
In State Travel--$700
In State Travel includes mileage and registration fee for TNOYS Conference for CYD contractors
and other relevant in-state conferences or activities=$700. Travel allocation will also be
charged for other Program staff when applicable. Total in State Travel®$700.
Total Travel cast=$3,465
MATERIALS&SUPPLIES
Materials and Supplies®$11,086
Purchase of curriculum materials and office supplies for sites such as but not limited to: copy
paper, flip charts, pens, pencils, CDs, cartridges, soft ware, diskettes, copy paper, resume paper,
notebooks, name tags, community service supplies, etc. + educational materials for academic
support services=$460/yr x 5 sites+ I program office=$2,760.
Recreational supplies for after school and Saturday team building activities
(in door/outdoor)=$700.
Project supplies such as lumber, paint,flowers, soil, etc=$1,350.
T-shirts for Y participants (40 youth x I shirts x$12/each)to wear during activities=$480.
T-shirts for Youth Summit(8 YAC x 1 shirt each x$12) to wear during conference=$96
T-shirts for CYD Youth Summit(150 youth x$8 each) to wear during conference=$1,200
Total t-shirts=$1,776.
Entrance fees for field trips throughout program year(150 x$25 each) =$3,750.
Program Liaison has use of a company cell phone and air card is is allocated according to
her payroll allocation. The monthly charge averages from $300 per month is is then
allocated appropriately based on her time spent on the CYD program. Telephone charge for
cell phone usage is an allocation for the Program Liaison =$750.
Total Materials and Supplies Cost=$11,086
fQLLIPMENT
Cost for laptop for P rogra m Liaison=$1,000. Total cast=$1,000
OTHER COSTS
Other Costs., $69,825
Contract Labor- School Campus Program Supervisors (7 campus supervisors @ $25.00/hr. x 15
hrs/mo x 9mo) =$23,625 + (2 Saturday out-of-town field trips x 7 campus supervisors @ $25/hr
x 20 hrs= $3,500+$6,000 (summer program). Total Contract Labor Costs= $33,125.
37
Attachment B-3®Budget Narrative
SEC O of Texas—78415 CYD Program
Other Contract labor- To be procured for events that are catered tote CYD youth. Only CYD
you who are registered participants can attend these events. Youth Summit speaker fees to
promote leadership development = $7,000. Independent City and other life skills
activities=$2,500. Total Other Contract Labor Cost=$9,500.
Facility Rental Costs- Facility rental for Youth Conferences=$750. Total costs=$750
Food for field trips and after school activities @ $400/mo. X 10 mos=$4,000;Weekend program
activities once a month @$100/mo x 9 mos = $900. Food for out of town trips=$1,000. Food
for Youth Summit=$4,SOO.Total Costs®$10,400.
Transportation- School buses for career exploration tours and educational learning activities
and college campuses @ $250/mo x 5 buses x 8 mos. =$10,000. Total Costs=$10,000.
Conference Registrations® Conference fees to promote leadership development=$1,250. Total
Costs=$1,250.
Management Costs- Costs to run program from SEC O headquarters—use of office space and
equipment. The total management budget is approximately$600,000. The allocation of shared
costs is based on dividing the total salaries for each contract by the total of salaries for each
contract by the total of salaries of all contracts combined. Based on the current projected
salaries for CYD and the total salaries for other contracts it has been projected that the CYD
contract percentage is .8%=$4,800.
Total Other Costs=$69,825
TOTAL BUDGET
3a
Attachment C-Standard Terms and Conditions
78415 CYD Program
Attachment C
STANDARD TERMS AND CONDITIONS
(Community Youth Development Program Contracts)
Parties. For the purposes of this document,the Texas Department of Family and Protective Services will
hereinafter be referred to as the Department. The City of Corpus Christi will hereinafter be referred to as
the Fiscal Agent. 'SERCO of Texas"will hereinafter be referred to as the Subcontractor.The
Community Youth Development Program will hereinafter be referred to as CYD Program.
SECTION 1. LEGAL AUTHORITY
Subcontractor assures and guarantees that it possesses the legal authority to enter into this Contract,to
receive the funds authorized by this Contract, and to perform the services Subcontractor has obligated
itself to perforrn under this Contract.The person signing this Contract on behalf of Subcontractor hereby
warrants that he/she has been fully authorized by Subcontractor to execute this Contract on behalf of
Subcontractor and to validly and legally bind the Subcontractor to all the terms, performances, and
provisions herein set forth.
Acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office,
HHSC Office of Inspector General, or any successor agency, to audit or investigate the expenditure of
funds under this contract or any subcontract. Subcontractor further agrees to cooperate fully with the
State Auditor's Office or its successor, including providing all records requested. Subcontractor will
ensure that this clause concerning the authority to audit funds received indirectly by subcontractors
through Subcontractor and the requirements to cooperate is included in any subcontract it awards.
The Subcontractor agrees to be in compliance with all applicable Federal, State and local laws, including
but not limited to, the following: 45 Code of Federal Regulations ('CFR") Part 74, Office of Management
and Budget ("DIVIB")Circulars A®133,A®110,A-21,A-87 and A-122 as applicable,the Uniform Grant
Management Standards(UGMS)as applicable and 40 Texas Administrative Code ("T m)732.240-256
as applicable and amended. In the event of any conflict or contradiction between or among the
regulations referenced in this Contract,the regulations shall control in the following order of precedence:
45 CF R Part 92, OMB Circulars A-87,A®122,A®110, and 40 TAC 732,240-256.
SECTION 2. INDEPENDENT CONTRACTOR
It is expressly understood and agreed that the Fiscal Agent is contracting with Subcontractor as an
independent contractor. No provision of this Contract or act of the Fiscal Agent in performance of this
Contract shall be construed as making Subcontractor the agent, servant, or employee of the Fiscal Agent.
employees of Subcontractor are not employees of the Fiscal Agent; and Subcontractor is solely
responsible for employee payrolls and claims arising therefrom.
SECTION 3. FINANCIAL LIMITATIONS AND CONSIDERATIONS
A. This Contract is at all times contingent upon the availability and receipt of State or Federal funds
that has been allocated to the Fiscal Agent of this Contract and, if funds for this Contract become
unavailable during any budget period, this Contract may be immediately terminated or reduced at
the discretion of the Fiscal Agent,
B. The Fiscal Agent agrees to pay the Subcontractor from available funds for each service rendered in
accordance with the to of this Contract upon receipt of a proper and verified statement and after
deducting any known previous overpayment made by the Fiscal Agent, If program income accrues,
the Subcontractor agrees to return to the Fiscal Agent any income that exceeds actual costs
incurred for services rendered under this Contract. In no event shall payments exceed the total
39
Attachment C-Standard Terms and Conditions
7841S CYD Program
budgeted amount as originally approved in this Contract or as subsequently amended by both
parties.
C. The basis for payment for services rendered under this Contract is indicated in the service terms in
the budget. The Subcontractor agrees to this basis for payment and to adhere to the fiscal and
billing policies and procedures of the Fiscal Agent. The Fiscal Agent is not obligated to pay
unauthorized costs or to pay more than the Subcontractor's allowable and actually incurred costs
consistent with Federal and State regulations.
The method of payment is cost reimbursement. This means that costs should only be billed after
they have actually been incurred and have been paid by the Subcontractor. Costs should be billed
to the month in which they were incurred, either on the primary billing voucher for that month or on
a supplemental billing, if they are not paid in time to include the on the primary voucher. Costs
should not be billed to the Fiscal Agent if they have not yet been paid.
D. Payment for services rendered under this Contract will be made in accordance with the
documentation outlined in the Budget Information Summary and Reimbursement Request, as set
out in Attachment B-2 to this Contract. Payment shall be authorized only upon the submittal of an
appropriate invoice and supporting documentation to the Fiscal Agent,
E. Funds under this Contract cannot be earned prior to the first day nor after the last day of the
Contract Period. Funds also cannot be charged prior to the execution of the signed contracts. All
signatures must be obtained before contract is deemed active.
F. The Fiscal Agent shall not be liable to Subcontractor for any charges under this Contract which
exceed the total funding amount specified.
G. All funds unearned or unexpended in the performance of this Contract shall be retained by the
Department.
K The Subcontractor is responsible for submitting bills in an accurate and timely manner by the 5th
day following the month in which services are provided. The Fiscal Agent will make reasonable
efforts to process all bills received in an accurate and timely manner but does not warrant
immediate payment. Reimbursements to Subcontractor will be paid by the Fiscal Agent when
payment is received from the Department.
I. The Subcontractor understands and agrees that prior written approval must be secured:
1. For transfers between line items for any dollar amount. Lack of prior approval in these
instances will be grounds for nonpayment of the item or items involved;
2. When transfers, regardless of the amount, would result in a significant change in the
character or scope of the programs. Lack of prior approval in these instances will be
grounds for recovery of unapproved payments and termination of this Contract at the
option of the Fiscal Agent; and
3. When needing to add a line item, cost, or expenditure to the budget. Approval must be
obtained in writing prior to incurring the expenselcost.
J, For unit to Contracts only.The Subcontractor shall provide the Fiscal Agent a total bill each
month in the format prescribed by the Fiscal Agent and shall accept as payment in full the
Contracted unit rate reduced by an amount equivalent to the required percentage of certified local
resources as applicable.
40
Attachment C-Standard Terms and Conditions
78415 CYD Program
K. Buy Texas. In accordance with Texas Government Code §2155,4441,the State of Texas requires
that during the performance of a contract for services, Contractor will purchase products and
materials produced in the State of Texas when available at a price and time comparable to
products and materials produced outside the state.
SECTION 4. LIABILITY FOR REPAYMENT
A. All payments under this Contract are subject to audit by the Department and the Fiscal Agent.
Subcontractor shall assume liability for repayment of funds disbursed where such disbursement is
subsequently determined to be improper or unauthorized. Subcontractor shall provide the Fiscal
Agent with a feasible plan for repayment of disallowed costs with non-Federal funds. Repayment of
such funds to the Fiscal Agent shall be in accordance with the Prompt Payment Act. Subcontractor
shall also repay to the Fiscal Agent any funds found to have been paid for the same service from
funds other than CYD Program funds. In the case of duplicate payments,the Fiscal Agent may
also withhold any earned funds of Subcontractor under this Contract or any other Contract pending
satisfaction of any repayment obligations under this Contract or any other Contract due to
payments is were improper or unauthorized.
SECTION 5. CHANGES AND AMENDM
The Subcontractor agrees to notify the Fiscal Agent immediately of any significant change affecting the
Subcontractor including, but not limited to, change of Subcontractor's name or identity, ownership or
control® governing board membership, personnel, or payee identification number, Subcontractor shall
provide notice in writing to Fiscal Agent within ten (10)working days of change.
No changes or amendments to this Contract shall be made except in writing and signed by both parties
hereto, unless such change is in the form of a written notice of modification or directive issued by the
Fiscal Agent as described below,
A. The Fiscal Agent may give a notice of modification or directive in the event any alterations,
deletions, or additions are required due to changes in Federal or State laws or regulations
applicable to CYD programs, which changes shall take effect automatically upon the effective date
of such Federal or State laws or regulations.
B. The Fiscal Agent may give a notice of modification or directive to reduce the level of funding under
the Contract in the event of a reduction of funding to the Fiscal Agent under any Federal, State or
local program.
C. The Fiscal Agent may issue a policy directive that shall have the effect of establishing, interpreting,
clarifying or qualifying the terms of this Contract. Such policy directives may not after the terms of
this Contract in order to relieve the Fiscal Agent of any obligation to pay for performance rendered
or costs incurred by Subcontractor prior to the date of such directive.
D The Fiscal Agent may give a notice of modification to increase the amount of funds available under
this Contract if such funds become available and it is in the best interest of the Fiscal Agent to do
so without the solicitation of additional proposals.
SECTION 6. ACCOUNTING RMU,IREMENTS
The Subcontractor agrees to adhere to Generally Accepted Accounting Principles promulgated by the
American Institute of Certified Public Accountants and to follow Fiscal Agent and Department fiscal
management policies and procedures in submitting timely billing and maintaining financial records
required to be kept under this Contract.
41;
Attachment C-Standard Terms and Conditions
78415 CYD Program
SECTION 7, RECORD KEEPING I REPORTING REQUIREME TS
A. The Subcontractor agrees to submit service delivery reports required by this Contract, self-
evaluations of performance, and other reports requested by the Fiscal Agent or Department in
appropriate format and on a timely basis; and make available at reasonable times and for
reasonable periods client records and other programmatic or financial records, books, reports, and
supporting documents for reviewing and copying by the Fiscal Agent, the Department,the U.S.
Department of Health and Human Services ('131-11W), or their authorized representatives.
B. The Subcontractor agrees to maintain financial, programmatic, and supporting documents,
statistical records, inventories of nonexpendable property acquired, and other records pertinent to
claims submitted during the Contract Period fora minimum of five (5)years after the termination of
the Contract Period, or for five (5) years after the end of the Federal fiscal year in is services
were provided if this Contract has no specific termination date. If any litigation, claim, or audit
involving these records begins before the five(5) year period expires, the Subcontractor will keep
the records and documents for not less than five years and until all litigation, claims, or audit
findings are resolved. The case is considered resolved when a final order is issued in litigation, or a
written agreement is entered into between the Department/Fiscal Agent and the Subcontractor.
Contract Period means the beginning date through the ending date specified in the original
Contract; extensions are considered to be separate Contract periods.
C. Subcontractor shall complete and submit all necessary data on participants enrolled in its program
and must do so according to instructions and definitions prescribed by the Department and the
Fiscal Agent.
D Failure to submit required reports to the Fiscal Agent may result in withholding by the Fiscal Agent
of any payments otherwise due until such time as the Subcontractor meets the delinquent
obligations.
D. Subcontractor shall submit a self-evaluation report within 30 days following the end of the Contract
Period. The self-evaluation report should address the accomplishments of the programiservices,
the effectiveness of the services provided, and the attainment of output measures, evidence-based
performance measures and program goals listed in this Contract.
SECTION 8. SUBCONTRACTING
A. Subcontractor agrees not to sublet, assign, transfer, convey or otherwise dispose of this Contract or
any right, title, obligation or interest it may have therein to any third party without prior written
approval of the Fiscal Agent, is includes full disclosure of the particulars of such agreement and
special assurances that such third party shall comply with all provisions of the governing laws,the
terms and conditions of this Contract, State of Texas policies, Federal regulations and Fiscal Agent
policies, including the qualifications of the Subcontractor to perform and meet standards of this
Contract and the Community Youth Development Plan of Operation. A non-governmental
Subcontractor shall assume full liability for any third party actions and shall hold harmless the Fiscal
Agent, the Department, and the State of Texas from the actions of any third party. Failure by a non-
governmental Subcontractor to inform the Fiscal Agent of the intent to involve any third party shall
relieve the Fiscal Agent, the Department, and the State of Texas of any and all liability and may
result in initiation of procedures to terminate this Contract, among other remedies that Fiscal Agent
or Department may be entitled to seek.The Fiscal Agent shall not be obligated or liable under this
Contract to any party other than Subcontractor for payment of any monies or for provisions of any
goods or services unless the Fiscal Agent in writing specifically agrees to such liability.
B. The Subcontractor further agrees to provide statements from Sub-subcontractors signed by an
42
Attachment C-Standard Terms and Conditions
78415 CYD Program
official duly authorized to legally obligate the Sub-subcontractor and attest to the fact that it shall
provide the services as represented in this Contract, including the incorporated documents,with no
disruption to service delivery. A similar statement must be signed by each Sub-subcontractor who
will provide services as part of this Contract. Each Sub-subcontractor may be required to submit
ownership information and other information related to this Contract. The Subcontractor must
disclose to Fiscal Agent any and all information regarding the Sub-subcontractors as it pertains to
this Contract, during the Contract Period.
C. Subcontractor shall have protest procedures in place to handle and resolve disputes relating to its
procurement.
D. Any of the work or services specified in this Contract which shall be performed by other than
Subcontractor shall be evidenced by a written Contract specifying the terms and conditions of such
performance. Subcontractor shall maintain and adhere to an appropriate system, consistent with
Federal, State, and local law, for the award and monitoring of Contracts which contain acceptable
standards for ensuring accountability.
E. Subcontractor shall ensure that the performances rendered under all subcontracts are rendered so
as to comply with all the terms and provisions of this Contract as if the performances rendered were
rendered by Subcontractor.
SECTION 9. PUBLICITY
The Subcontractor agrees to place prominent notices acknowledging the funding it receives from the
Fiscal Agent and Department in all of its literature that describes services covered by this Contract.This
notice will also appear in the Subcontractor's annual financial report, if any is issued. Additionally, the
Subcontractor agrees to the following:
A. When issuing statements, press releases, requests for proposals, bid solicitations, and other
documents describing projects or programs funded in whole or in part with CYD Program funds,
Subcontractor shall state the percentage of the total costs of the program or project which will be
financed with those CYD Program funds.
B. Subcontractor shall give credit to the Department and Fiscal Agent as the funding source in all oral
representations, written documents, publicity and advertisements regarding any CYD activities.
Wording shall be as follows: A Program Funded through the City of Corpus Christi by the
Texas Department of Family and Protective Services.
C. Subcontractor shall not publish or cause to have published the results of its function and
participation in the program activity without prior review and approval by the Fiscal Agent and
Department.
SECTION 10. TECHNICAL ASSISTANCE
A. The Fiscal Agent will provide a central information system for complete information on each
participant and will maintain a central communication system for the proper and timely
disbursement of information and resource documents. The Fiscal Agent will provide technical
assistance found to be needed through performance reviews or monitoring reports.
B. The Fiscal Agent may schedule staff meetings, other meetings or training sessions to assist in the
administration of this Contract. Subcontractor shall ensure the attendance of its director or other
specified personnel at such meetings.
43
Attachment C-Standard Terms and Conditions
7841S CYD Program
SECTION 11® MONITORING AND ASSESSMENT
A. The Subcontractor agrees to provide services in accordance with the provisions of this Contract
and to allow the Fiscal Agent and Department,and their representatives,to monitor, audit,
evaluate, and otherwise review the services provided and related documentation.
B. The Subcontractor agrees to cooperate fully in any social studies or fiscal and programmatic
monitoring, auditing, evaluating, or other reviews pertaining to services rendered by the
Subcontractor which may be conducted by the Fiscal Agent, the Department or DHHS, or their
authorized representatives; and to be responsible for any audit exception or other payment
irregularity regarding this Contract or subcontracts, which may be found after review by the Fiscal
Agent,the Department or HHS; and to be responsible for the timely and proper collection and
reimbursement to the Fiscal Agent and the Department of any amount paid in excess of the proper
billing amount.
C. Representatives of the Fiscal Agent and Department may periodically® without advance notice,
monitor Subcontractor for compliance, financial management and performance of the terms and
conditions of this Contract. The monitoring process will include an analysis of program data
provided by the Subcontractor to assess the performance of this Contract and the quality of
services. Monitoring shall include review of results of criminal background checks and affidavits
required under this Contract of all Subcontractor employees or volunteers in direct client contact-
D. Upon conclusion of a monitoring review,the Fiscal Agent or Department will present all findings and
recommended corrective actions, if applicable, to Subcontractor.
E. Unless otherwise directed, Subcontractor shall respond in writing to the Fiscal Agent within thirty
(30) calendar days after receipt of the monitoring report with all corrective actions planned or taken
and specific detailed procedures and actions initiated to preclude any recurrence of the practices,
discrepancies,and irregularities identified in the monitoring report.
F. The Fiscal Agent or Department, as may be applicable, upon receipt of Subcontractor's written
response to the monitoring report, shall evaluate the corrective action plan and determine whether
the corrective action plan shall be undertaken,whether an alternative plan is needed, or whether
the goals or standards need to be modified, Regardless of the course of action taken,the Fiscal
Agent shall ensure that positive actions, procedures, and practices are initiated to preclude
recurrence or non-compliance. on written request, the Fiscal Agent shall provide technical
assistance to Subcontractor in correcting the deficiencies noted. Fiscal Agent shall conduct follow-
up visits to review pending deficiencies and to assess the efforts made to correct them. If such
deficiencies persist, Fiscal Agent may withhold funds and move to terminate this Contract in
accordance with Section 33.
G. All such corrective actions shall remain open pending completion and issuance of a written
statement of closure by the Fiscal Agent or Department, as applicable.
SECTION 12. PROPERTY
A. The Subcontractor agrees to assume responsibility for the protection of all physical property and
equipment used at facilities being maintained to carry out this Contract and take appropriate
measures to meet this obligation. All such property will be adequately safeguarded against
vandalism, loss, damage,or theft. Subcontractor must acquire and maintain property insurance for
any and all equipment purchased with CYD Program funds. The Fiscal Agent, the Department, and
the appropriate authorities shall be notified in writing in the case of theft, or suspected theft,within
twenty-four(24) hours of discovery. Any missing, damaged, or destroyed property will be reported
immediately in writing to the Fiscal Agent and the Department and will include the circumstances
44
Attachment C-Standard Terms and Conditions
78415 CYD Program
concerning the loss. An investigation shall be conducted by the Subcontractor to determine the
cause, and the results shall be reported in writing to Fiscal Agent and the Department. Any
property missing,damaged or destroyed shall be replaced by the Subcontractor, at Subcontractor's
own expense. In addition, in the event of any theft, vandalism,or other offense against the property
or equipment,the Subcontractor shall notRy the appropriate local law enforcement authorities,
B. The Subcontractor agrees to adhere to the provisions of 45 CF R Part 92 regarding the return to the
Department of any equipment bought under this Contract with funds allocated to the Fiscal Agent or
the Subcontractor. The Subcontractor agrees that it will not give any security interest, lien, or
otherwise encumber any Rem of equipment purchased with Contract funds. The Subcontractor
agrees to permanently identify all equipment with appropriate tags or labels affixed to the
equipment and to maintain a current inventory record of the equipment which must be made
available to the Fiscal Agent and the Department upon request,
C. The property shall be maintained in good condition at all times. Unless waived by the Fiscal Agent
and Department, all maintenance and repair costs associated with any property shall be borne by
the Subcontractor. All property must be returned to original condition, except for normal wear and
tear, prior to return of the property to the Fiscal Agent-
SECTION 13.
The Fiscal Agent and the Department will not be liable for Federal, State, or local excise taxes incurred by
or assessed against Subcontractor.The Subcontractor must be able to demonstrate on-site compliance
with the Federal Tax Reform Act of 1986, Section 1706, amending Section 530 of the Revenue Act of
1978, dealing with the issuance of Internal Revenue Service For W-2s to common law employees. The
Subcontractor is responsible for both Federal and State unemployment insurance coverage and standard
workers'compensation insurance coverage, The Fiscal Agent and Department will not be liable to the
Subcontractor or its employees for any unemployment or workers' compensation coverage, or Federal or
State withholding requirements. The Subcontractor must comply with all Federal and State tax laws and
withholding requirements. The Subcontractor shall indemnify the Fiscal Agent and Department and pay
to the Fiscal Agent or Department all costs, penalties, or losses whatsoever occasioned by the
Subcontractors omission or breach of this section.
SECTION 14. DISPUTES
The Fiscal Agent is responsible for hearing any grievances, including disputes, claims or protests, arising
out of the administration and operations of programs funded under CYD Program. Non-discrimination
complaints alleging a violation of the CYD Program must be initiated by filing a Grievance Information
Form within 365 days of the action complained of. Non-discrimination complaints that do not allege a
violation of the CYD Program may be initiated by filing a Grievance Information Form within 30 days of
the action complained of. Correspondence regarding a complaint or grievance should be directed to the
attention of the Fiscal Agent.
SECTION 15. I AUDIT
The Subcontractor agrees to submit an annual financial and compliance audit of the Subcontractor's fiscal
year-end in accordance with the Single Audit requirements of OMB Circular A-133 (Audits of State, Local
Government, and Non-Profit Organizations).
A. Subcontractor understands and agrees that it shall be liable for all costs associated with said audit.
B. Subcontractor understands and agrees that it shall be liable to the Fiscal Agent for any costs
disallowed as a result of said audit in accordance with the"Liability for Repayment"provisions of
this Contract, as set out in Section 4 of these Standard Terms and Conditions.
45
Attachment C-Standard Terms and Conditions
78415 CYD Program
C The Fiscal Agent and Department reserve the right to conduct an independent audit of all funds
received under this Contract. The audit may be performed by the Fiscal Agent, a certified public
accounting firm, or other auditors as designated by the Fiscal Agent or the Department. Such audit
will be conducted in accordance with applicable professional standards and practices,
D. In the event a final audit has not been performed prior to termination of this Contract,the Fiscal
Agent shall retain the right to recover funds after fully considering the recommendations on
disallowed costs resulting from such final audit.
E. Subcontractor and auditors performing monitoring or audits of Subcontractor or its Sub-
Subcontractors shall immediately report to the Fiscal Agent and the Department any incidents of
fraud, abuse, or other criminal activity in the relation to the provisions of this Contract or applicable
State Regulations.
SECTION 16. PREVENTION OF CONFLICTING INTERESTS
A. Every reasonable course of action shall be taken by the Subcontractor to maintain the integrity of
this expenditure of public funds and to avoid favoritism and questionable or improper conduct. This
Contract shall be administered in an impartial manner,free from personal, financial,or political gain,
Subcontractor, its executive staff, and employees, in administering this Contract, shall avoid
situations that give an appearance or suggestion that any decision was influenced by prejudice,
bias, special interest or desire for personal gain.
B. No member, officer, agent, ore ployee of the Fiscal Agent or the Department who exercises any
functions or responsibilities in the review or the approval of the undertaking or carrying out of this
Contract shall participate in any decision relating to this Contract which affects his/her financial
interest.
C. Executives and employees of Subcontractor shall be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and shall exercise due diligence to
avoid situations which give rise to an appearance or assertion that favorable treatment is being
granted by friends and associates who are also members, officers, agents,or employees of the
Fiscal Agent or the Department,A permanent record of any transaction involving a Subcontractor
who is also a friend or associate of a member, officer, agent, or employee of the Fiscal Agent or the
Department shall be retained when it is in the public interest for the Fiscal Agent or the Department
to conduct business with such person.
D. Members, officers, agents, and employees of the Fiscal Agent or the Department and elected
officials shall not solicit nor accept money or any other consideration from Subcontractor or any
other third person for the performance of an act reimbursed in whole or in part by the Fiscal Agent
or the Department. Supplies, materials, equipment, or services purchased with Contract funds shall
be used solely for the purposes allowed under this Contract. No member of the Fiscal Agent or the
Department shall cast a vote on the provision of services by that member or by any organization
which that member represents or vote on any matter which would provide direct financial benefit to
that member or any business or organization which the member directly represents.
SECTION 17. FRAUD AND ABUSE PREVENTION
A. Subcontractor shall establish, maintain, and utilize internal program management procedures
sufficient to provide for proper and effective management and the prevention of fraud and abuse in
all activities funded under this Contract.
48
Attachment C-Standard Terms and Conditions
78415 CYD Program
B. Failure on the part of Subcontractor to comply with the provisions of this Contract or with the
Department, or applicable regulations, when such failure involves fraud or misappropriation of
funds® may result in immediate withholding of funds and termination of this Contract for cause.
C. Subcontractor shall ensure diligence in maintaining programs under this Contract including the
carrying out of appropriate monitoring activities and in taking immediate corrective action against
known violations of Department regulations.
D. Subcontractor shall notify the Fiscal Agent and Department immediately, by the fastest means
available, upon discovery of any incident of fraud, or suspected fraud, involving this program.
SECTION 18. INDEMNELqA
�l 0
The Subcontractor all indemnify and hold harmless the Fiscal eta the Department, their
officers, agents, representatives, and employees, from and against any and all claims or losses
for physical damage to property or injury to persons resulting from negligence,misconduct, or
any act or omission on the part of the Subcontractor,its officers, agents, employees,
representatives, or Sub-subcontractors. In the event of less, damage, or destruction of any
property due to the negligence, misconduct, act or omission of the Subcontractor, the
Subcontractor shall indemnify and pay full cost of repair, reconstruction, or replacement, at the
discretion of the Fiscal Agent and De nL Such costs ll be use and payable by the
Subcontractor within ten(10) calendar days after the date of receipt of written notice from the
Fiscal Agent or Department of the amount due. The State of Texas,Department,and Fiscal Agent,
and their respective employees, officers, agents,and representatives can neither agree to of the
Subcontractor harmless nor agree to indemnify the Subcontractor and any provisions to the
contrary are void.
SECTION 19. SECTARIAN INVOLVEMENT PROHIBITED
Subcontractor shall ensure that no funds under this Contract shall be used directly or indirectly in the
support of any religious or anti-religious activity, worship, or instruction,
SECTION 20. POLITICAL ACTIVITYILOBBYING
The Subcontractor will not use any funding under this Contract to influence the outcome of elections or
the passage or defeat of any legislative measures.
No funds provided under this Contract may be used in any way to influence or attempt to influence in any
manner a member of Congress to favor or oppose any legislation or appropriation by Congress or for
lobbying with State or local legislators. Subcontractor shall comply with the requirements of New
Restrictions on Lobbying imposed by 29 CF R 93, dated February 26, 1990, clarified by Notice in the
Federal Register, Vol. 55, No. 116, dated June 15, 1990, and codified at 31 United States Code ("USC")
1352, as amended. Subcontractor shall comply with the certification and disclosure requirements in
Attachment F to this Contract,
SECTION 21. NON-DISCRIMINATIO L OPPORTU ITY
A. Subcontractor shall comply with all applicable Federal and State regulations and with Department
policies and procedures regarding services delivered under this Contract including, but not limited
to, the following:
1. Title VI of the Civil Rights Act 1962 (Public Law 88-352)
Section 504 of the Rehabilitation Act of 1973 (Public Law 93-112)
Americans with Disabilities Act of 1990(Public Law 101-336)
Age Discrimination Act of 1975
41
Attachment C®Standard Terms and Conditions
78415 CYD Program
Title IX of Education Amendments of 1972
Food Stamp Act of 1977;and
The HHS agency's administrative rules, as set forth in the Texas Administrative Code, to the
extent applicable to this Agreement.
and all amendments to each, and all requirements imposed by the regulations issued pursuant
to these Acts. In addition,the Subcontractor agrees to comply with Title 40, Chapter 73, of the
Texas Administrative Code, as amended. These laws provide in part that no persons in the
United States shall, on the grounds of race, color, national origin, sex, age, physical/mental
disability, drug or alcohol abuse or alcoholism, political beliefs, or religion be excluded from
participation in or denied any aid, care, service or other benefits provided by Federal or State
funding or otherwise be subjected to discrimination;
2. Texas Health and Safety Code, Section 85.113, as amended, relating to workplace and
confidentiality guidelines regarding AIDS and HIV:
3. Immigration Reform and Control Act of 1986, as amended, regarding employment verification
and retention of verification forms for any individuals who will perform any labor or services
under this Contract;
4. Establish a method to ensure the confidentiality of records and other information relating to
clients according to applicable Federal and State laws, rules, and regulations. This provision
does not limit the Fiscal Agent's or the Dep art menfs right of access to client case files or other
information relating to clients served under this Contract.The Department shall have an
absolute right of access to and copies of such information, upon request;
5. Promptly report any suspected case of child abuse or neglect to the appropriate Child
Protective Services offices within the Department as required by the Texas Family Code,
Chapter 261, as amended. All reports must be made within 24 hours of the discovery of abuse
or neglect;
6. If specific qualifications are set forth in job descriptions required by the Department, only
personnel with the required qualifications will be assigned to fill functions unless a written
waiver is granted by the Department;
7. Verify and disclose,or cause its employees and volunteers to verify and disclose criminal
history and any current criminal indictment involving an offense against the person, an offense
against the family,or an offense involving public indecency under the Texas Penal Code as
amended, or an offense under Chapter 481 of the Texas Health and Safety Code. This
verification and disclosure will be required of all who have direct contact with clients or who
have access to personal client information prior to such contact or access, and shall be
accomplished through use of(a)a criminal history background check and (b) a signed
declaration by each employee or volunteer testifying to this information, both of which shall be
maintained by the Subcontractor available for review by the Fiscal Agent or the Department
and renewed every two years.
& Comply with Federal State and local licensing and certification requirements, health and safety
standards, and regulations prescribed by the DHHS and TDPRS;
9. All applicable standards, orders, or regulations issued pursuant to the Clean Air Act,42 USC
7401 et seq., as amended, and the Federal Water Pollution Control Act, 33 USC 1251 et seq.,
as amended;
1 0. Immediately remove any agent, officer, employee, representative, or volunteer from direct client
Attachment C-Standard Terms and Conditions
79415 CYD Program
contact who is alleged to have committed child abuse, neglect, or exploitation, or an offense
against the person, an offense against the family, or an offense involving public indecency
under the Texas Penal Code, as amended, or an offense under the Texas Controlled
Substances Act. If it is determined that the employee or volunteer has not committed such
offenses, the employee or volunteer may again be assigned to direct client contact; provided
however,the Subcontractor shall notify the Fiscal Agent and the Department of its intent to
reassign within ten (110)working days prior to the reassignment. The Subcontractor must
provide the Fiscal Agent and the Department with further information concerning the reasons
for the reassignment upon the request of the Fiscal Agent or the Department. If the employee
or volunteer is found to have committed any of the offenses listed in this paragraph,the
employee or volunteer shall not be reassigned to duties involving any direct contact with clients.
Subcontractor may request that the Fiscal Agent and Department waive this Contract provision
with respect to a specific employee or volunteer and specific misdemeanor charges;
11. Federal Financial Participation(FFP) requirements in accordance with Titles 45 and 48 of the
Code of Federal Regulations and Federal circulars, as amended;
12. Allow any of Subcontractor's employees to testify in judicial proceedings and administrative
hearings, at the request of the Department or Fiscal Agent; and,
13. Mandatory standards and policies relating to energy efficiency which are contained in the State
energy conservation plan issued in compliance with the Energy Policy and Conservation Act
(Public Law 94-163), as amended.
& The Subcontractor shall have written participant and employee grievance procedures consistent
with applicable Federal and State requirements.The Subcontractor shall establish and maintain
complaint procedures to resolve all complaints arising directly or indirectly out of this Contract.
C. As subcontracts and supplier contracts become necessary to carry out the requirements of this
Contract, Subcontractor covenants to make a good faith effort to contract with historically
underutilized or disadvantaged businesses certified as such by the State of Texas. Subcontractor
shall make a good faith effort to contract at least thirty(30)percent of the total value of all
subcontracts and supplier contracts for the performance of the activities required by this Contract to
historically underutilized or disadvantaged businesses.
SECTION 22. REPORTING ABUSEJNEGLECT
,OR EXPLOITATION
Subcontractor will promptly report any suspected case of abuse, neglect, or exploitation to the
appropriate authority as required by the Texas Family code, Chapter 261. All reports must be made within
twenty-four(24) hours of the discovery of abuse, neglect, or exploitation.
SECTION 23. HEALTH AND SAFETY STANDARDS
Health and safety standards established under Federal, State and local laws are applicable to working
conditions of participants in programs under this Contract. With respect to any participant in a program
conducted under this Contract who is engaged in activities which are not covered by health and safety
standards under the Occupational Safety and Health Act of 1970, as amended, the Fiscal Agent and the
Department may prescribe such standards as may be necessary to protect the health and safety of such
participants.
SECTION 24. INSURANCE
49
Attachment C-Standard Terms and Conditions
78415 CYD Program
A. When Subcontractor is not a governmental entity with taxing authority,the following provisions shall
apply: Insurance shall be provided for direct delivery of protective services and other services
under this Contract. The Subcontractor shall obtain and furnish proof of the following bonding and
insurance coverage within forty-eight(48) hours of the award of this Contract or at such other time
as may be specified by the Fiscal Agent or the Department:
1. Dishonesty bonding under a commercial crime policy or business services bonding, at a
$10,000.00 minimum or up to the Contract amount,whichever is greater;
2. Commercial General Liability Coverage at a five hundred thousand dollar($500,000) minimum
for each occurrence limit and one million dollars ($1 000,000) minimum aggregate limit. The
Fiscal Agent and Department shall be provided with at least 30 days notice of policy or bond
cancellation, intent to not renew, or material change in the policy or bond;
1 Automobile liability insurance in the broad form, applicable if Subcontractor uses an
automobile,whether owned, leased, or non-owned in conducting its performance under this
Contract, is required is shall have a minimum required coverage of$500,000 combined
single limit. In the event Subcontractor requires its employees,trainees, volunteers, or other
agents to utilize their own automobiles in the performance of this Contract, Subcontractor shall
secure and maintain on file from all such persons a self-certification of such coverage; and
4. Workers' compensation and adequate on-site medical and accident insurance shall be required
for all of Subcontractor's employees and enrolled participants, respectively, appropriate to
participant activity. Workers'compensation coverage shall be required of all organizations
serving as employers of record for any participant® whether that organization is the
Subcontractor or a third partyp on-site medical and accident insurance shall be required for all
non-work setting and classroom training activities for participants not qualifying as employees
under the workers' compensation laws, Participants who are employees must be given
comparable benefits afforded by the employer to other employees of similar standing in the
employer's workforce.
B. All coverage must be with insurance companies or carriers rated for financial purposes"A"or better
whose policies cover risks located in the State of Texas. All bonds, policies, and coverage
described above shall be maintained during the entire term of Contract awarded. Lapse of any
coverage or bond required herein shall be considered breach of Contract and Contract awarded
shall be immediately cancelled.
C. The Department may waive all or part of these insurance requirements at its discretion.
D. When Subcontractor is a governmental entity with taxing authority, Subcontractor shall be required
to provide only the workers'compensation insurance coverage, as set out above, but shall also be
subject to the indemnification provisions contained in Section 19(indemnification) of these
Standard Terms and Conditions.
E. The Fiscal Agent shall be named as a Certificate Holder on all policies named above and such
coverage shall not be canceled or materially changed unless, 30 days prior to the effective date, a
written notice is sent to the Fiscal Agent at the address specified in this Contract. Unless waived by
the Fiscal Agent, the Fiscal Agent shall not be responsible for the payment of premiums or
assessments on such policies.
SECTION 25® DEBARMENT AND SUSPENSION
A. The Subcontractor shall comply with the Federal regulations implementing Executive Order 12549,
Debarment and Suspension, 29 CF R Part 98, as amended, and, in so doing, provide to the Fiscal
60
Attachment C-Standard Terms and Conditions
78415 CYO!Program
Agent and the Department, upon Subcontractors signature and execution of this Contract and prior
to Fiscal Agent's execution of this Contract, a certification bearing the following statement:
Subcontractor certifies that neither it nor Its principals are presently debarred,suspended,
proposed for debarment,declared Ineligible, or voluntarily excluded from participation In
this transaction by any Federal department or agency.
A copy of this certificate and regulations shall be provided to Subcontractor by Fiscal Agent.
B. Additionally,the Subcontractor shall comply with this regulation and requirement with regards to its
subcontractors. Subcontractor shall require the same certification from its subcontractors, which
shall be forwarded to Fiscal Agent along with the request for Sub-subcontractor approval as
required by Section 8(Subcontracting)of these Standard Terms and Conditions.
SECTION 26. NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT
INFIRING
A. In developing, copying, and disseminating reports or other information under this Contract, the
Subcontractor agrees to the following:
1 Grant to the Department the right to copyright, use, reproduce, and distribute any material
written or produced by the Subcontractor that is the subject of this Contract', and
2. Defend any claims, suits, or proceedings brought against the State of Texas,the Department
or the Fiscal Agent on the issue of infringement of any copyright by any product, or any
product part, supplied by the Subcontractor to the Fiscal Agent or Department under this
Contract. The Subcontractor will pay, subject to limitations specified in this section, any final
judgment entered against the State of Texas,the Department, or the Fiscal Agent on this
issue in any suit or proceeding defended by the Subcontractor. The Subcontractor will be
relieved of this obligation if,within 30 days after the Fiscal Agent and Department receive
notice,the Fiscal Agent or Department fails to notify the Subcontractor in writing of any claim,
suit, or proceeding and, at the Subcontractor's expense, give the Subcontractor all information
needed to defend any claim,suit, or proceeding subject to the jurisdiction of the Attorney
General of Texas.
B. With respect to any invention resulting from this Contract,the Fiscal Agent and the Department
have a nonexclusive, non-transferable, irrevocable, paid-up license to practice or have practiced
the subject invention throughout the world.
C. The Subcontractor shall report to the Fiscal Agent and the Department within 30 days and in
reasonable written detail each notice or claim of patent or copyright infringement based on the
performance of this Contract of which the Subcontractor has knowledge.
D. In the event of any claim or suit against the Fiscal Agent or the Department on account of any
alleged patent or copyright infringement arising out of the performance of this Contract or out of the
use of any supplies furnished or work or services performed under this Contract,the Subcontractor
shall furnish to the Fiscal Agent and the Department, when requested, all evidence and information
at the expense of the Fiscal Agent or the Department except where the Subcontractor has agreed
to indemnify the Fiscal Agent or the Department.
E, The Subcontractor agrees to include, and require inclusion of,this clause in all subcontracts at any
tier for supplies or services expected to exceed$15,000.
51
Attachment C-Standard Terms and Conditions
78415 CYD Program
SECTION 27. DISCLOSURE OF CONFIDENTIAL INFORMATION
Subcontractor agrees to maintain the confidentiality of any information regarding applicants, program
participants, and their immediate families which may be obtained through application forms, interviews,
tests, reports from public agencies or counselors, or any other source. Without the permission of the
applicant or participant, such information may be disclosed only as necessary for purposes related to the
performance or evaluation of this Contract and to persons having responsibilities under this Contract.
.However. Subcontractor's information av a su lect to re aired ublic isclosure un er the Texas
Public Information_Act Chapter 552 of the Texas Government Code,
SECTION 28. COMMUNICATIONS
All notices and requests given to or made to the parties must, except as otherwise specified, be in writing
and delivered or mailed at the notice addresses specified on the over Sheet of this Contract. The
parties may change their notice addresses upon five(5)written days notice to the other party. Any
notices or requests are deemed given upon actual delivery or depositing the same with the U.S. Postal
Service, properly addressed, postage prepaid, certified mail, return receipt requested. In some instances,
email correspondence may be utilized and this communication is to be treated as having received a
written correspondence.
SECTION 29. GENERAL STANDARDS OF PERFORMANCE
A. Subcontractor agrees that the level of services and activities performed shall be maintained in
accordance with the terms and conditions of this Contract.
B. The Performance Measures, Attachment A-1 to this Contract, Plan of Operation, Attachment A-2 to
this Contract, Budget, Attachment B-1 to this Contract, Budget Narrative,Attachment B-3 to this
Contract and Program Requirements,Attachment C-1 to this Contract, constitute promised
performance under this Contract. If Subcontractor fails to meet the performance goals for any
monthly period as specified under this Contract,this Contract is subject to obligation or termination
in accordance with this Contract.
SECTION 30. ENTIRE AGREEMENT
A. All oral or written agreements between the parties relating to the subject matter of this Contract
made prior to the execution of this Contract have been incorporated herein.
C. Subcontractor understands and agrees that the Attachments designated on the Cover Sheet of this
Contract are a part of this Contract and constitute promised performance by Subcontractor under
this Contract.
SECTION 31. CONTINGENT ON FUNDING
This Contract is at all times contingent upon the availability and receipt of Federal or State funds that the
Fiscal Agent and Department have allocated to this Contract; and if funds for this Contract become
unavailable during any budget period, this Contract may be immediately terminated or reduced at the
discretion of the Fiscal Agent or Department.
The Fiscal Agent's obligation is contingent upon the availability of funds from which payment for the
Contract can be made. No legal liability on the part of the Fiscal Agent for payment of any money arises
unless and until funds are made available to the Fiscal Agent.
SECTION 32. TRAINER QUALIFICATIONS
Attachment C®Standard Terms and Conditions
78415 CYD Program
A. Subcontractor agrees to ensure that instructors,trainers, counselors and other professional and
paraprofessional staff shall be properly certified where required by the Federal, State or local laws.
Subcontractor agrees to ensure that instructors,trainers, counselors professional and
paraprofessional and others ff shall possess education, training, and or experience to provide the
skills, knowledge, and abilities necessary to perform the duties of the position. The Fiscal Agent or
Department reserves the right to review and approve all staff qualifications and certifications.
B. Staffing personnel must be maintained at the level negotiated and contracted for between the
Subcontractor and the Fiscal Agent. Changes i n s taff positions or reduction in hours shall be
immediately reported to Fiscal Agent for review and approval.
C. Subcontractor agrees and understands the performance of work proposed, negotiated, and
contracted for must be maintained at the level agreed upon at initiation of this Contract. Any
deviation from these requirements must be reported to Fiscal Agent. Failure to maintain qualified
personnel, the required level of performance, approved curriculum, and other pertinent quality
control standards required by the Fiscal Agent and Department may constitute a breach of this
Contract, grounds for termination of this Contract by the Fiscal Agent or the Department, and refund
of amounts to Fiscal Agent or Department.
SECTION 33. TERMINATION
A. If the Subcontractor fails to provide services according to the provisions of this Contract,the Fiscal
Agent or Department may, upon written notice of default to the Subcontractor,with opportunity to
cure within 30 to 60 days,terminate all or any part of the Contract. Termination may be exercised
in addition to any other rights and remedies provided by law or under this Contract.
B. The Fiscal Agent or the Department, based on information from monitoring or other verifiable
sources, may terminate this Contract for cause, Upon written notice of default to the Subcontractor
and opportunity to cure within 30 to 60 days, or take other actions, including, but not limited to:
9. requiring the Subcontractor to take specific corrective actions in order to remain in compliance
with any contractual provision;
2. to recoup payments made to the Subcontractor or impose administrative error sanctions based
on audit findings of violations of Contract requirements;and,
3. to suspend, place into abeyance or remove any contractual rights to include, but which are not
limited to, withholding of payment,cessation of placement and removal of all Contract rights.
C. If Federal or State laws or other requirements area ended or judicially interpreted so that either
party cannot reasonably fulfill this Contract, and if the parties cannot agree to an amendment that
would enable substantial continuation of the services, the parties shall be discharged from any
further obligations under this Contract.
D. This Contract may be terminated at any time by mutual consent. In addition, either party to this
Contract may consider it to be canceled by giving 14 calendar days advance written notice to the
other party. This Contract will be terminated at the end of the 14 day period. Nothing in this section
shall be construed to prohibit immediate termination of the Contract pursuant to the sections above,
This Contract shall otherwise terminate by the date specified in the Contract Cover Sheet.
E. At the end of the Contract to or other Contract termination or cancellation,the Subcontractor, in
good faith and in reasonable cooperation with the Fiscal Agent and the Department, shall aid in the
transition to any new arrangement or provider of services. The respective accrued interests or
obligations incurred to date of termination must also be equitably settled.
53
Attachment C-Standard Terms and Conditions
78415 CYD Program
R The Department shall suspend or revoke this Contract if the Subcontractor is found liable for or has
a contract, license, certificate or permit of any kind revoked for Medicaid fraud. The Fiscal Agent
shall also suspend or revoke this Contract if the Subcontractor's license, certificate or permit has
been revoked by any agency listed in Article 11 of the General Appropriations Act passed by the
75th Legislature of the State of Texas, as it may be amended.
SECTION 34. FORCE MAJEURE
The Subcontractor agrees to be financially liable for undue delays or failures in Contract performance
except for any delay in or failure of performance of any requirement caused by force majeure(i.e., those
causes generally recognized under Texas law as constituting impossible conditions). Such delays or
failures to perform shall extend the period of performance at the discretion of the Department, in the
exercise of reasonable diligence, until these exigencies have been removed. The Subcontractor shall
inform the Fiscal Agent and the Department in writing of proof of such force majeure within three(3)
business days or otherwise waive this right as a defense. The Subcontractor agrees that breach of this
provision entities the Fiscal Agent or Department to reduce or stop payments, immediately terminate this
Contract, collect partial or whole payment for services not timely delivered,collect other liquidated
damages including the amount of any bond for Contract amount, and any other remedies available to the
Fiscal Agent and Department under the terms of this Contract, in equity, or under Texas law.
SECTION 35. MONTHLY PERFORMANCE REVIEW
Subcontractor will be notified monthly and/or quarterly by written correspondence to identify the
Subcontractor's performance in accordance with the performance measures identified in Attachment A-1,
These reviews will be considered as Notice of Performance and may be used as a determination of
performance.
SECTION 36. SUSPENSION OF PAYMENTS.
If the Fiscal Agent determines in its sole discretion that Subcontractor is not meeting all performance
measures in Attachment A-1, or if Fiscal Agent determines in its sole discretion that Subcontractor is not
in compliance with all provisions of the Contract, the Fiscal Agent shall provide written notice of such
deficiency to Subcontractor and Fiscal Agent may suspend payments to Contractor until such time as
Contractor is in full compliance with the performance measures and all other provisions in this contract.
Subcontractor will be given prompt written notice and the opportunity for a hearing within fourteen(14)
calendar days from such suspension.
SECTION 37. REPAYMENT OF FUNDS.
Subcontractor shall issue repayment of funds to Fiscal Agent within 14 calendar days of Fiscal Agent's
written demand for repayment if Fiscal Agent determines in its sole discretion that Subcontractor has not
met the Performance Measures identified in Attachment A-1..
SECTION 38. SUBCONTRACTOR COMPLIANCE WITH PRIMARY CONTRACT
Subcontractor accepts and agrees to abide by all terms and conditions of the primary contract between
the City of Corpus Christi and the Texas Department of Family and Protective Services(Wmary
Contract") regarding the Community Youth Development Program. The Primary Contract is incorporated
by reference and the Subcontractor is bound to all the requirements, terms, and conditions of the Primary
Contract. The Primary Contract controls in the event of any conflict with this subcontract-
54
Texas Dept.of Family Certifications Form 4733
ard Protedive Services February 2010
The certifications enumerated below represent material facts upon which DFPS relies when
accepting a bid for this solicitation. If the Department later determines that Potential Contractor
knowingly rendered an erroneous certification, DFPS may pursue all available remedies in
accordance with Texas and U.S. law. Signor further agrees that it will provide immediate written
notice to DFPS if at any time Signor learns that any of the certifications provided for below were
erroneous when submitted or have since become erroneous by reason of changed
circumstances. ff the SLqnor cannot certi& the accuracy of afl the statements contained in
this section, S&nor must provide written notice to QFPS detaftg which of the below
statements it cannot certi&and wh
A. Certification Regarding Debarment,
Suspension, Ineligibilily, and Itg[grita agency, a Member of Congress, an off icer or
Exclusion. Executive Orders 12549 and employee of Congress, or an employee of a
12689 require DFPS to screen each covered Member of Congress in connection with the
Signor to determine whether each has a awarding of any federal contract, the making
right to obtain a contract in accordance with of any federal grant, the making of any
federal regulations on debarment, federal loan, the entering into of any
suspension, ineligibility, and voluntary cooperative agreement, and the extension,
exclusion. Signor certifies the following: continuation, renewal, amendment, or
1. That Signor is, to the best of its modification of any federal contract, grant,
knowledge and belief, not debarred, loan, or cooperative agreement.
suspended, declared ineligible, or voluntadly 2. If any funds other than federal
excluded from participation in this solicitation appropriated funds have been paid or will be
or any resulting contract. paid to any person for influencing or
2. That Signor will not knowingly enter into attempting to influence an officer or
any subcontract with a person who is employee of any agency, a Member of
debarred, suspended, declared ineligible, or Congress, an officer or employee of
voluntarily excluded from participation in this Congress, or an employee of a Member of
covered transaction, unless authorized by Congress in connection with this federal
DFPS or the U.S. Department of Health and contract, grant, loan, or cooperative
Human Services. agreement, the undersigned shall complete
`
3. That Signor will include this section and submit Standard Form-LLL, Disclosure
regarding debarment, suspension, Form to Report Lobbying, in accordance
ineligibility, and voluntary exclusion without with its instructions.
modification in any subcontracts or 3. The Signor shall require that the language
solicitations for subcontracts. of this certification be included in the award
documents for subcontracts and that all
subcontractors shall certify and disclose
B. Certification Regarding Lqbbying. accordingly.
State and federal law place restrictions on 4. Payments of appropdated or other funds
the use of state and federal funds in regard to Signor under any resulting agreement are
to lobbying. The Signor certifies, to the best not prohibited by Texas Government Code
of its knowledge and belief, that: §556.005 or§556.008.
1. In accordance with 31 U.S.C. §1352, no
federal appropriated funds have been paid
or will be paid, by or on behalf of the Signor, C. Certification Regarding Child Support.
to any person for influencing or attempting to Under Texas Family Code Section 231.006,
influence an officer or employee of an the vendor or applicant certifies that the
Page I of 3
Texas Dept.of Family Certifications Fora
and Prot ivy SeMces Fe nrary 2010
individual r business entity named in this ti in agency in writing, within ten
contract, bid, or application is not ineligible to calendar s after receiving notice under
receive the cifi grant, loan, or payment paragraph (D)(4)(b) from n employee or
and acknowledges that this contract otherwise receiving u l notice of uc
terminated an nt may be withheld if conviction. Employers of convicted
this certification i inaccurate. a loy s must provide notice, including
position title, to v grant off icer or other
designee on whose grant activity the
D. convicted employee s rking, nl t he
Drug-Free _Certification. federal agency s designated central
Signor certifies that it ill or ill continue point r receipt o such notices. tic
provide drug-free y: shall include the identification number(s) of
1 Publishing a statement notifying eac o grant;
employees that the unlawful manufacture, 6. Taking one of the following acti s, within
distribution, i n in g, possession, or use calendar s of receiving notice under
of a controlled substance is prohibited in the paragraph ( )(4)( ), with respect to any
grantee's or I n specifying the employee o is so
convicted-
cti ns that will be taken against employees Taking r ri personnel action
for violation of such prohibition;
against such an employee, up to and
2. Establishing an ongoing drug-free including termination, c n ist with the
awareness ro r to inform I requirements of the flit tin Act of
about— 1973, es ; or
e. The dangers of drug abuse in the quirin such employee to ici
workplace; satisfactorily in a drug a assistance or
b. The r nt e' policy of maintaining a rehabilitation r r rov for such
drug-free or l c ; purposes by a federal, t , or local health,
C. Any available dru counseling, law enforcement, or other appropriate
rehabilitation, and employee assistance agency;
programs; and 7. Making a good faith effort to continue to
d. The penalties that may be imposed upon i sin a drug-free or I c .
employees for drug abuse violations
occurring in the or I c ;
3. Making it a requirement that c Anti-Trust Certification. Pursuant to 1
employee to be engaged in the performance Sec. 1, et seq. and Tex. Bus.
of the grant given a copy of the t t nt
Comm. e. 15.01, et seq., Signor
required y paragraph ( )(1)® certifies t t neither t i r nor the firm,
4. Notifying the employee in the statement r r ti , partnership, or institution
required y paragraph ( ) 1 that, as a represented by the i nor, or anyone acting
condition f employment under the r t, the for such firm, corporation, or institution has
employee ill— violated the ti-trust laws of this state,
Abide a. y the terms of the t e t; and federal anti-trust laws, nor communicated
b. Notify the employer in writing of his or her directly or indirectly the i to
conviction for a violation of a criminal drug competitor or any other person engaged in
statute occurring in or I c no later such line of business.
than five calendar ys after such
conviction;
Page 2 of
56
Texas Dept.of Famly Certifications Form 4733
and Protective Services February 2010
F. DeceDtive Trade Practices. Signor concerning this certification may be
certifies that it has not been found guilty or terminated and payment withheld if this
liable of a Deceptive Trade Practices Act or certification is inaccurate.
any unfair business practice either in an
administrative hearing or court suit within the
last 5 years. Signor certifies that it has no H. Financial Interests; Gifts. Signor
officers who have served as officers of other
entities who have been found guilty or liable certifies that neither Signor nor any person
of a Deceptive Trade Practices Act or any or entity that will participate financially in a
unfair business practice either in an contract has received compensation from
administrative hearing or court suit within the DFPS for participation in preparation of
last 5 years. Signor represents and specifications for a contract. Signor certifies
warrants that within the last five years it has that it has not given, offered to give, and
not been found guilty or liable of any does not intend to give at any time, any
investigation or proceeding by any federal or economic opportunity, future employment,
state securities regulator under any federal gift, loan, gratuity, special discount, trip,
or state secuirities laws or regulations. favor, or service to any public servant or
employee in connection with a contract.
G. Prohibited Responses and Contracts.
Pursuant to Texas Government Code
§2155.004-006, Signor certifies that the
individual or business entity named in this
form is eligible to receive the specified
contract and acknowledges that any contract
As the duly authorized representative (Signor) of the Potential Contractor, I hereby certify
that the Potential Contractor will comply with the above certifications.
7Nickie G. Valdez
P t
PrF!i:nnt:ed Name of Authorized Representative i nature of Authorized Repr ntative 1
Vice-President
Title of Authorized Representative Date jof
SERCO of Texas 23792861-1
Legal Name of Potential Contractor Procurement or Contract Number
Page 3 of 3
57