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Home My WebLink AboutC2013-270 - 5/29/2013 - NA AMENDMENT NO. 8 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY', and Freese and Nichols, Inc. agree to the following amendment to the Contract for Professional Services for Garwood Water Supply Project (Project No. 8424), as authorized and amended by: Original AIE Agreement October 28, 2003 Motion No. M2003-394 $116,100.00 Amendment No. 1 October 19, 2004 Motion No. M2004-387 $285,490.00 Amendment No. 2 December 18, 2007 Motion No. M2007-334 $911,997.00 Amendment No. 3 March 11, 2009 Administrative Approval $0.00 Amendment No. 4 March 9, 2010 Motion No. M2010-051 $9,676,590.00 Amendment No. 5 November 30, 2011 Administrative Approval $0.00 Amendment No. 6 January 14, 2012 Administrative Approval $49,940.00 Amendment No. 7 April 24, 2013 Administrative Approval $49,822.00 Amendment No. 8 revises the project scope for Mary Rhodes Pipeline Phase 2 (Project No. E10008) to the Garwood Water Supply Project as follows: Exhibit "A" Section I. Scope of Services Part B. Additional Services shall be modified to include Subsurface Utility Exploration as specified in Amendment No. 8 Exhibit "A". Exhibit "A", Section II. Schedule, shall be modified as specified in the attached Amendment No. 8 Exhibit"A", Schedule. Exhibit "A" Section Ill. Fees shall be modified as specified in Amendment No. 8 Exhibit "A" for a revised fee not to exceed $49,900.00 (Forty-Nine Thousand Nine Hundred Dollars and Zero Cents), for a total restated fee not to exceed $11,139,839.00 (Eleven Million One Hundred Thi -Nine Thousand Eicht Hundred Thirty-Nine Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Amendment No. 8 Exhibit"B". All other terms and conditions of October 28, 20003 contract and amendments between the City and Freese and Nichols, Inc. will remain in full force and effect. CITY OF CORPUS CHRISTI FREES AND NICHOLS, INC. Oscar R. Martinez""' (Date) Aon G izman,"P.E., (Date) Assistant City Manager Principal 800 North Shoreline Blvd., Suite 160ON Corpus Christi, TX 78401 RECOMENDED (361)561-6500 Office 5A a- (361)561-6501 Fax Daniel s, P.E., (D te, Dire r Engine n 'Services 2013-270 (Date) 5129113 AMEND.NO. 8 Page I of 2 Freese and Nichols Inc. kTER%E1DDDB MARY RHODES PIPELINE.PHASE ZAMENDMENT NO MCONTRACT DOCX INDEXED APPRO D AS TO FORM: LZ Office o agement and Budget (Dat') Legal Department (Date) ATTEST Armando Chapa, City Secretary ENTERED MAY 0 2013 Project No: E10008 Fund Source No: 550950-4091-00000-E10008 cummui MANAUhR Fund Name: Water 2012B CIP Fd (RvBd) Encumbrance No: ( "n d y"71C j AMEND. No.8 Page 2 of 2 K%ENGINEERING OATAEXCHANGEVENNIFERWATERV OWS MARY RHODES PIPELINE PHASE 21AMENDMENT NO MCONTRACT,DOCX EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS Mary Rhodes Pipeline Phase 2 (Project No. E10008) Parent Project: Garwood Water Supply Project (Project No. 8424) Amendment No. 8 I. SCOPE OF SERVICES Scope Revision: Add the following task as shown below: B. Additional Services A-4. Subsurface Utility Exploration Add the following activities to the Subsurface Utility Exploration scope: • Probe pipelines at 85 utility locates to determine depth of cover (limited to pipelines with less than 8 feet of cover). II. SCHEDULE Final Design Phase September 1, 2013 III. FEES The total authorized fee for all services added to the contract with through this Amendment will be $49,900. Fees for individual additional tasks are shown in the Summary of Fees table. The table Summary of Fees set forth on the following page will be used by the Consultant Engineer to determine the amount to be invoiced for each task. The fee shown for each task is inclusive of all expenses as set forth by the original contract„ Summary of Fees TASK Description Fee Original Contract-Phase 1 I.A.1 Screening Study of Delivery Options $ 116,4TB I.A.2 Detailed Study of Delivery Options I.A.3 Pipeline Route Study TBN I.A.4 Pipeline Surveying, Easement Acquisition, and Permitting TBN I.A.5 Pipeline Topographic Survey and Preliminary Design TBN I.A.6 Final Design Phase TBN I.A.7 Bid, Award, and Construction TBN Original Contract Fee $ 11fi,100.00 AMEND. NO. 8 EXHIBIT"A" Page 1 of 7 KlEnginming DetaEchangeUENNIFEMWATERIE10005 NARY RHODES PIPELINE„PHASE ENDMENT NO,SZAibit Adoc Amendment No. 1 - Phase 2 2.A Detailed Study of Delivery Option 5 $ 152,532 2.13 Detailed Study of Delivery Option 1 $ 64,328 2.0 Detailed Study of Delivery Option 6 $ 68,630 Amendment No. 1 Fee $ 285,490 Amendment No. 2 - Phase 2A 2A-0001 Field Studies 2A.1.A —Ownership Mapping $ 20,631 2A.1.B —Risk Analysis $ - Prepare Risk Analysis $ 5,853 Risk Analysis Workshop (in CC) $ 4,533 2A.1.0 Field survey of West Mustang Creek $ 46,922 2A.1.13 West Mustang Creek Habitat Assessment $ 34,272 2A.1.E —Coordination Re-Calib. Of Gannado Gauging Station $ 6,168 2A.1.F —Summary $ - Prepare Task Summary $ 11,650 Task Summary Workshop (in CC) $ 8,383 Total Fee by Classification $ 138,411 2A-0002 LCRA Agreement 2A.2.A —Agreement Framework $ - Prepare Framework $ 12,695 Submit Framework $ 431 Schedule Framework Meeting $ 451 2A.2.B —Framework Meeting (Garwood) $ 7,235 2A.2.0 —Prepare Draft LCRA Agreement $ 10,525 2A.2.D —Draft LCRA Agreement Workshop (Garwood) $ 6,366 2A.2.E Prepare Final Agreement $ 8,740 2A 2 F Task—Execute Agreement (1 meeting Austin, 1 meeting Corpus Christi) $ 8,151 2A.2.G —Task 2 Summary $ 14,675 Total Fee by Classification $ 69,268 2A-0003 LNRA Agreement 2A.3.A Agreement Framework $ - Prepare Framework 13,025 Submit Framework 431 Schedule Framework Meeting $ 451 2A.3.13 —Framework Meeting (Edna) $ 7,191 2A.3.0 —Prepare Draft Agreement $ 10,525 2A.3.13 —Draft LNRA Agreement Review Workshop (Edna) $ 7,191 2A.3.E —Regulatory Coordination (2 meetings Austin) $ 10,137 AMEND. NO. 8 EXHIBIT"A" Page 2 of 7 MEnginsaft DatsExch"1JENNIFER4WATIERIZIDDOO MARY RHODES PIPELINE,PHASE 21AMENDMENT NO,S EXhibit kdoc 2A.3.F —Prepare Final LNRA Agreement $ 6,815 2A.3.G —Execute Agreement (1 meeting Edna, 1 meeting Austin) $ 11,360 2A.3.H —Task 3 Summary $ ____j,41125 Total Fee by Classification $ 81,250 2A-0004 Permitting and Agency Coordination 2A.4.A —Coord w/TPWD re: GSM Permit (2 meetings Austin) $ 3,737 2A 4 B —Coord w/TPWD re: LNRA Inflow/Release Agreement(3 meetings Austin $ 5,156 2A.4.0 —Coord w/TCEQ re: Bed and Banks Permit (3 meetings Austin) $ 7,104 2AA.D —Coord w/TGLO re: Bed and Banks Permit(3 meetings Austin) $ 7,104 2A.4.E —Coordination with TCEQ and TWDB re: Regional Water Planning (2 meetings Austin) $ 1,437 2A.4.17 —Regional Water Planning Group Coordination (1 meeting Austin, 1 meeting Cor us Christi $ 2,979 2A.4.G —Monitor LCRA/SAWS Project (2 meetings Garwood) $ 6,437 2A.4.H —USACE Coord (1 meeting Galveston) $ 8,253 2A.4.1 —TPDES Coordination (1 meeting Austin) $ 6,566 2AA J —Landowner Issues and Communications (3 meetings Edna) $ 20,785 2A.4.K —Meet w/Environmental Groups $ - Prepare Exhibits $ 13,093 Meeting 1 $ - Plan $ 501 Schedule $ 471 Prepare for Meeting $ 3,745 Attend Meeting (Austin) $ 2,376 Meeting 2 - Plan $ 501 Schedule 471 Prepare for Meeting $ 3,745 Attend Meeting (Austin) $ 2,376 Meeting 3 $ - Plan $ 501 Schedule $ 471 Prepare for Meeting $ 3,745 Attend Meeting (Edna) $ 3,591 41 —Task 4 Summary $ 16,070 Total Fee by Classification $ 121,216 2A-0005 Permitting Activities 5.A —Bed and Banks Permit Application $ - Prepare Permit $ 20 655 Submit Permit $ 6,360 AMEND. NO. 8 EXHIBIT"A° Page 3 of 7 K%Engineedng DetaExdvmpUENN1FER%WATEME10DDS MARY RHODES PIP UN ,PHASE MAMENDUENT NO.5T_,4 tibit Adoc Agency Review $ 8,115 Permit Approval $ 5,203 —Prepare Amendment to TPWD/LNRA Inflow& Release Agreement $ - Develop Amendment Framework $ 3,815 Meet with LNRA and TPWD to develop amendment outline (1 m!g Edna) $ 4,441 Develop Draft Amendment $ 4,Q75 Meet with LNRA and TPWD to review Draft Amendment(1 mtg Edna) $ 4,441 Prepare Final Amendment $ 3,735 Obtain Written Approval (1 mtg Austin, 1 mtg Edna) $ 6,540 Water Right Amendment Application $ - Prepare Permit $ 10,815 Submit Permit $ 961 Agency Review $ 4,210 Permit Approval $ 1,023 —Monitor Permit Application Status $ 2,045 —Regulatory Agency Coord During Permit App Process $ 2,945 —Develop Supporting Info for Region N Amendment $ 5J30 —Coordinate Region N Amendment (2 meetings CC) $ 11,475 —Amend Water Conservation/Drought Management Plan $ - Prepare Draft Amendment $ 3,408 Plan Workshop (CC) $ 4,533 Submit Draft Amendment $ 1,120 City Review of Draft Amendment $ - Review Workshop (CC) $ 4,533 City Review Complete $ - Incorporate City Comments/Prepare Final Amendment $ 3,535 City Council Approval of Final Amendment (CC) $ 4,533 2A.5.1 —Task 5 Summary $ 15,227 Total Fee b Classification $ 142,870 2A-0006 Conceptual Facility Design 2A.6.A —GIC Facility Requirement Workshop $ 330 Schedule Workshop $ 681 Conduct Workshop (Garwood) $ 6,393 —Concept Design of GIC Canal System Improvements $ 4,800 —Concept Design of West Mustang Creek Div. Structure $ 4,800 —Design Review Workshop $ - Schedule Workshop $ 681 Conduct Workshop (Garwood) $ 6,393 . 2A.6.E Mustang Creek Gauging Facility Workshop $ 6,900 AMEND. NO. 8 EXHIBIT"A" Page 4 of 7 K"inewing DamExcliangsUENNIFERWATERVOWS MARY RNOM PIPELINE,PKASE MAMENDMENT NO$4E hibil,4doc Schedule Workshop $ 681 Conduct Workshop (Edna) $ 4,193 2A.6.F —Concept Design, W. Mustang Creek Gauging Facility $ 3,960 2A.6.G W. Mustang Creek Gauging Facility Workshop $ - Schedule Workshop $ 681 Conduct Workshop (Edna) $ 6,393 2A.6.H Task Summary $ 10,275 Total Fee by Classification $ 57,164 2A-0007 Mary Rhodes Pipeline Assessment 2A.7.A —Data Collection and Review $ 8,648 2A.7.6 —Facilities Site Visit $ 23,266 2A.7.0 —Task Kickoff Workshop (Corpus Christi) $ 8,605 2A.7.D —Pump Station Assessment $ 17,008 2A.7.E —SCADA System Assessment $ 11,840 2A.7.F —Operational Integration of Garwood Water $ 6,200 2A.7.G Alternatives Identification and Screening $ 27,613 2A.7.H Alternative Control Strategies $ 11,335 2A.7.1 —Recommended Mary Rhodes Pipeline Improvements $ 6,205 2A.7.J Task 7 Summary $ - Prepare Summary $ 16,200 Attend Workshop $ 5,768 Total Fee by Classification $ 142,686 2A-0008 Task 8 -Phase 2A Report 2A.8.A —Prepare Draft Report $ - Prepare Report $ 25,656 Submit Draft Report to City for Review $ 1,292 City Review of Draft Report $ - City Review Complete $ - 2A.8.B —Prepare Draft Report Presentation $ 7,112 2A.8.0 —Draft Report Workshop (Corpus Christi) $ 9,169 2A.8.D —Draft Report Comments Meeting (Corpus Christi) $ 9,169 2A.8.E —Prepare Final Report $ 10,321 2A.8.F —Final Report Presentation (up to 3 meetings in Corpus Christi) $ 34,669 Total Fee by Classification $ 97,388 2A-0009 Project Management 2A.9.AOBC1 Task 9.A—Project Schedule $ 10,060 2A.9.130BC2 Task 92—Progress Reports and Invoices $ 23,342 2A.9.COBC3 Task 9.0—Phase 3 Scoping $ 28,343 Total Fee by Classification $ 61,744 Amendment No. 2 Fee $ 911,997 AMEND. NO. 8 EXHIBIT"A" Page 5 of 7 K inewingDatsExMaMoUENNIFERXWATERMI DOW MARY RHODES PIPELINE,PHASE ZMENDMENT NO bit Adoc Amendment No. 3 2A-0005 Task 5- Permitting Activities (Deleted in its Entirety) $ -142,870 2A-0008 Task 8 - Phase 2A Report (Deleted in its Entirety) $ -97,388 3-00010 Task 10 -Garwood Alignment Study Scope of Work 3-0010.1 Data Collection $ 49,709 3-0010.2 Preliminary Hydraulic Study $ 21,975 3-0010.3 Preliminary Environmental Review $ 60,294 3-0010.4 Preliminary Route Analysis $ 45,364 3-0010.5 Final Route Analysis $ 62,916 Amendment No. 3 Fee $ 0 Amendment No. 4 1 Study Phase $ 0 2 Preliminary Phase $ 1 514 814 3 Design Phase $ 3,068,522 4 Bid Phase $ 102,000 5 Construction Phase $ 1,200,000 A- 1 Permitting $ 267,414 A-2 ROW Acquisition Survey $ 350,000 A-3 Topographic Survey $ 891,165 A -4 Subsurface Utility Exploration $ 286,000 A- 5 Aerial Photography $ 23,750 A- 6 Corrosion Engineering $ 122,768 A- 7 Surge Analysis $ 104,181 A- 8 Geotechnical Investigation $ 312,737 A- 9 Archeological Investigation $ 184 650 A- 10 Hydraulic Modeling $ 37,398 A- 11 ROW Acquisition $ 11060.601 A- 12 Construction Observation Services $ TBD A- 13 Start-Up Services $ TBD A- 14 OW Services $ 150,590 A- 15 Warranty Phase $ TBD A- 16 Provide SCADA Documentation $ TBD Amendment No. 4 Fee $ 9,676,590 Amendment No. 5 2 Preliminary Phase $ 0 3 Design Phase $ 183,179 4 Bid Phase $ 82,814 A - 1 Permitting $ 53,696 A -3 Topographic Survey $ 37,035 -4 Subsurface Utility Exploration $ -121,045 AMEND. NO. 8 EXHIBIT"A" Page 6 of 7 KXEWineednq D UENNIFER%wA 1 8 MARY RHODES PIPELINE,,PHASE 2%AMENDMENT NO Mxhiblt Adoc A- 8 Geotechnical Investigation $ 18,749 A-9 Archeological Investigation $ -87,808 A- 10 Hydraulic Modeling $ 36,102 A- 11 ROW Acquisition $ -202,722 Amendment No. 5 Fee $ 0 Total Fee $ 10,990,177 Amendment No. 6 2 Preliminary Phase $ 2,340 A- 11 ROW Acquisition $ 47,600 Amendment No. 6 Fee $ 49,940 Total Fee $ 11,040,117 Amendment No. 7—Joint City of Corpus Christi and LCRA Feasibility Study Study Phase $ 49,822 Amendment No. 7 Fee $ $49,822 Total Fee $ 11089,939 Amendment No. 8 A-4 Subsurface Utility Exploration $49 900 Amendment No. 8 Fee $ $49,900 Total Fee $ 11,139,839 AMEND. NO. 8 EXHIBIT 1,A1! Pa e7of7 K%Engineering DeteExd=geUENNIFER%WATER%EI0008 MARY RHODES PIPELINE,PHASE 2VWVNDMENT NO SlExhibit A.doc L• y O O O O r� 0 0 0 0 0 0 0 0 0 0 0.e lae,Qrra r OOOOO 000000r Orr) (D N O l!) Cr) N r cr) r N E 5 a •� comes �, E Nam a v m °0 °o ° ° °0 °0 ° ° ❑ ❑ ❑ °o °0 ° ° 0 0 O 7 �+ r dN4 F- c 3 00 00 ° ° 00 0 O o m m m ° °o ° °o n O �_ o Ln L F- I- F- 0 6c), 64 i C a -- C os� 0 0 0 o 00 O O ❑ ❑ ❑ °O u°) O t°n o o co H co 64 LO CN E � r Q S o g o g 0 0 o ti 0 0 0 ti o ti ti LU +�+ o Ln W) O N N d w A 0 I� W) N O r 0 m m m ti N t- Q X44 rim 4 � � 40 � � r z c Vk LO W cc 0 ° ° N O m 0� Z Z O N 0 N co 000 a. � QI V Z r r r r r r N LU I- -'o a E JO` C FL C Q CL ,_ ° O O ° O ° N ° ❑ N O N N 2 r � � O 0 O r O r r (� Z r r r r r T--r N .0 ER i,R 69 i,R E 0 0 0 0 0 0 0 0 ❑ ❑ ❑ 0 Cl 0 0 0 0 00 0 o m m m 0 0 0 0 ogLn o PPP0 000 C � N N � NEF3 NEF3 (6 N C6 O CO U cn •� N U- U to .� = m W a r co Q Z Li a. U Mm 2 20 E C .0 L m a ❑ m 0 cn Q a a. 0 CO CO Cn m L . NO. 8 IT "B"1 of 1 SUPPLIER NUMBER M DE ASSIGNED DY-= PURCHASING DIVISION `city of CITY OF CORPUS CHRISTI R DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nichols,Inc. P.O.BOX: STREET ADDRESS: NOON.Shoreline Blvd"Suite 160ON CITY: Corpus Christi ZIP: 78401 FIRM 1S: 1. Corporation ® 2. Partnership e 3. Sole Owncr ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) NIA NIA Z. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title NIA NIA 3. State the names of each"board member"of the City of Corpus Christi having an `ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Commitice NIA NIA 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest' constituting 3%or more of the ownership in the above named"firm." Name Consultant NIA NIA F1L1NG REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in it signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that l have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Ron Guzman.P.E. Title: Principal (Tnw m Fri Signature of Certifying Date: - L 13 • 3 Person: DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. Employee. Any person employed by the City of Corpus Christi,Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain,whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership interest." legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "C.onstructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.