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HomeMy WebLinkAboutC2013-327 - 10/8/2013 - Approved CITY OF CORPUS CHRISTI AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering, hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for S. taples Street Pumpina Plant New 10 MGD (Project No. Ell 2004), as authorized and amended by: Original AIE A reement March 27, 2012 Motion M2012-065 1 $87,400.00 Amendment No. 1 March 19, 2013 1 Motion M2013-046 1 $129,070.00 EXHIBIT "A", SECTION 1. SCOPE OF SERVICES shall be amended to include SCADA improvements at the Staples Street Pumping Plant as specified in the attached Amendment No. 2 Exhibit"A". EXHIBIT "A", SECTION 2. SCHEDULE shall be amended as specified in the attached Amendment No„ 2 Exhibit"A", Schedule. EXHIBIT "A", SECTION 3. FEES shall be amended as specified in the attached Amendment No. 2 Exhibit "A", Summary of Fees, for a revised fee not to exceed $135,640.00 (One Hundred Thirty-Five Thousand Six Hundred Forty Dollars and Zero Cents), for a total restated fee not to exceed 352110.00 Three Hundred Fifty-Two Thousand One Hundred Ten Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Amendment No. 2 Exhibit"B". All other terms and conditions of the March 27, 2012 contract between the City and Engineer will remain in full force and effect. CITY OF CORPUS CHRISTI :URBA ENGINEERING Mark 'an leck, .E., (D �e) mes L. Urban, P.E. (Date) Interim Assistant City Manager for 2725 Swantner Drive Public Works & Utilities Corpus Christi, Texas 78404 (361) 854-3101 Office RECCOMENDED (361) 854-6001 Fax 14, �MeN a 5 aniel biles P.E., ( ate) Dire r of a in eying Services d u1L, Oper Ming Depa m i� (Date) to s s APPR� ED. . °. Office of Management and Budget (Date) 2013-327 AMEND. NO. 2 10/08/13 Page 1 of 2 M2013-150 'EFW 2004 STAPLES STREET PUMPING PLANT NEW 10 MGDIAMENDMENT ND,ZCONTRAVRCO CTOOCX Urban Engineering INDEXED ATTEST Ardo Chapa, City Secretary m an y Project No. E12004 ENTERED Fund Source No. 550950-4091-00000-E12004 Fund Name: Water CIP 'I „ Encumbrance No7T CONTRAU MANAGER AMEND. NO. 2 Page 2 o K%ENGINEERING DATAEXCHANGEUENNIFER%WATER1E12004 STAPLES STREET PUMPING PLANT NEW 10 MGDWMENOMENT NO zCONTRACTICONTRACT OOCX U� RBAN Job No.: 33760.81.03 Sent via Email ENGINEERING May 17, 2013 Mr. Wm. J. Green, P.E. Assistant Director of Engineering Services City of Corpus Christi P. O. Box 9277 Corpus Christi, Texas 78469 Subject: Staples Street Pumping Plant New 10 MGD Pumps (PN E12004)—Proposed Contract Amendment Dear Bill: We are pleased to submit to you Amendment No. 2 to our contract to provide engineering services for design and construction administration of improvements to the Staples Street Pumping Plant. The proposed amended work consists of SCADA improvements at the pumping station. The engineering services will include design of the SCADA improvements, preparation of construction bid and contract documents in the City format, review meetings with City staff,; assisting the City in bidding the project, providing construction observation and commissioning of the improvements. We propose to perform the above amended services for a not to exceed fee of$135,640, which increases the total project fee to $352,110. if the above is acceptable, please prepare an amendment to our AE Contract for signatures„ If you have any questions please feel free to give me a call. Sincerely, URBAN ENGINEERING J Dougta °' IcMullan, P.E. JDW Enclosure xa, Daniel Deng,P.E Engineering Services,Wend via email (361)854-3101 2725 SWANTNER DR, •CARPUS CHR'STU..TEXAS 78404 FAX(361)854-6001 www,urboneng.com TBPE>arm*145 AMEND. NO. 2 EXHIBIT "A" Page 9 of 6 EXHIBIT"A" CITY OF CORPUS CHRISTI, TEXAS Staples Street Pumping Plant New 10 MGD Pumps SCADA Upgrade-Amendment No. 2 Project No.E12004 GENERAL Provide engineering project management, engineering design services, plans, specifications, and other artifacts and services required for the upgrade of the existing Supervisory Control and Data Acquisition (SCADA)to City Standard platform for proper operation and control of the Staples Street Pump Station. Develop control system application and Human Machine Interface (HMI) graphics for the City-standard SCADA platform. Integrate these additions into existing system-wide SCADA. Obtain validation of the new system by the end user. 1. SCOPE OF SERVICES A. BASIC SERVICES 1. PRELIMINARY PHASE a) Conduct project kick-off meeting to agree on project definition, parameters, and requirements. Establish project critical success factors and agree on the project management approach. b) Update the existing Project Manual using the City-approved format and samples. The Project Manual shall be a living artifact subject to management of change procedures established for the project. In the Preliminary phase, the Project Manual shall define project objective, parameters, approach, and characteristics as defined in the City- approved format. In subsequent phases, the Project Manual shall be progressively developed into a project execution plan according to recognized and generally accepted project management practices. Its length and content shall reflect the level of elaboration appropriate for the project phase. 2. DESIGN PHASE a) Review background information pertinent to the project b) Conduct a site visit to Staples Pump Station to examine and document existing field conditions, equipment, and installations. c) Develop and distribute to project participants preliminary schedule of all required project artifacts and assign responsibility for creating, updating, and distributing them. Revise and redistribute the schedule throughout the life cycle of the project as required. d) Engineering Services to develop all required drawings and specifications for demolition of existing SCADA panel, legacy displays and chart recorders, and associated wiring. e) Engineering services to develop plans and specifications for the construction and installation of new PLC panel to accommodate fully automatic operation of two existing and two future water pumps and associated valves and instrumentation. f) Prepare 60% and 100% construction plans and specifications required to achieve the technical objective of the project. g) Prepare an opinion of probable construction cost estimate and schedule of the SCADA system upgrade at 60% and 100% submittals. h) Conduct monthly progress update meetings and 60% submittal review workshop. AMEND. NO. 2 EXHIBIT"A" Page 2 of 6 i) Provide project management, including managing budgets and schedule, and facilitate communication between project stakeholders. Provide monthly progress report to the City. j) Perform quality assurance and quality control (QA/QC) of internal design development processes. Provide to the QA/QC artifacts at 60% and 100% submittals. k) Submit two half-size drawings and specifications sets for each of the submittals for City to review. Provide one full size reproducible drawings and specifications set. Provide 100% set of all construction documents in native electronic format and in PDF format. PDF documents shall be bookmarked for ease of navigating to key parts and sections of the document. 1) Submit two sets of paper copies of Integration, Verification, and Validation documents. Submit one copy of each document in its native electronic format. PDF documents shall be bookmarked for ease of navigating to key parts and sections of the document. 3. BID PHASE a) Prepare project advertisement for the City. b) Prepare addenda, attend bid opening, review bids and provide recommendation to the City. c) Attend pre-construction meeting, review contract documentation, and respond to Contractors Requests for Information (RFIs). 4. CONSTRUCTION PHASE a) Review contractor shop drawing submittals and maintain submittals log. b) Respond to RFIs and provide clarification to contract documents. c) Review Contractor's requests for change orders d) Conduct monthly site visits, progress meetings and maintain outstanding issues log. e) Provide construction observation services at the construction milestones. Ensure contactor's and integrator's compliance with construction plans, specifications, and quality assurance plan. Review and approve acceptance checklists, witness and approve acceptance tests, attest to correct operation of the system per end user's intent and engineer's specification. f} Conduct final inspection. Complete required commissioning documentation, obtain acceptance signatures from system Owner and Project Manager. Submit final inspection reports and copies of completed commissioning documentation to the City. 5. CLOSE-OUT PHASE a) Provide Engineering Services to develop and deliver as-built drawings. Provide the as- built set of all documents in native electronic format and in PDF format. PDF documents shall be bookmarked for ease of navigating to key parts and sections of the document. b) Other close-out tasks as determined by City Engineer and/or Project Manager B. ADDITIONAL SERVICES Items 1-6 No Changes 6. CONTROL LOGIC AND APPLICATION DEVELOPMENT a) Assist the City with defining and documenting the User Requirements Specifications (URS)for the control system b) Engineering services required to develop and document the Detailed Functional Specification (DFS) based on URS c) Engineering services required to develop and document the control system's Sequence of Operation (SOO) based on DFS AMEND. NO. 2 EXHIBIT"A" Page 3 of 6 d) Engineering services required to oversee the programing of the SOO for the specified PLC platform. e) Engineering services required oversee integrator in developing Human Machine Interface(HMI) graphics for the operator work stations. 7. CONTROL SYSTEM INTEGRATION a) Engineering Services to determine and specify all control system configuration parameters such as PID parameters, set points, and alarm levels required to achieve correct operation, alarming, and emergency notification and response of the automated control system. To include parameters for new pumps and equipment as well as modification to control system parameters for existing equipment. b) Engineering services to oversee integrate the new PLC panel into the existing SCADA system. Configure Historical server, integrate HMI screens into existing system-wide HMI. Verify and demonstrate to Owner stability of the new, integrated system 8. COMMISSIONING AND INSPECTION SERVICES (Work to be completed on T&M basis) a) Provide SCADA System Installation Inspections Services b) Attend and lead FAT and SAT(IV&V) Testing for SCADA systems E. NO. 2 IT"A" 4of6 PROPOSED SCHEDULE FOR STAPLES STREET PUMP STATION NEW 10 MGD PUMPS(With Amendment No.2) Day Date Activity Monday Aril 15,2013 Begin Design Monday June 17, 2013 Prel. Submittal(Pumps) Thursday July 11, 2013 City Review Tuesday October S, 2013 Council Approval of SCADA Thursday November 7, 2013 LNV Modelling Complete Thursday December 19,2013 Prel. Submittal SCADA Thursday January 2,2014 City Review Thursday Janua 30, 2014 Pre-Final Submittal Thursday February 13, 20 41 City Review Thursday March 13,2014 Final Submittal Monday March 17,2014 Advertise for Bids Tuesdav Aril 1,2014 Pre-Bid Conference Wednesday Aril 16, 2014 Receive Bids Tuesday Mav 27,2014 Contract Award Tuesday June 24, 2014 Begin Construction Tuesday December 23,2014 Complete Constructlon E D. N0. 2 IT"A" 5offi Summary of Fees Staples Street Pumping Plant New 10 MGD Pumps Project No.E12004 Amendment No. 1 Amend.No.2 Original Pump Southside Total Pump Station Total Fee Contract Civil/Elect Water Trans. Amend. New SCADA Mach Main No. 1 Basic Servioes 1 Preliminary Phase $9,000.00 $6,390.00 $1,490.00 s7.555.55 $3,530.00 $20.410.00 2 Design Phase 38 900.00 27,690.00 6,470.00 34,160.00 63,670.00 $136,730.00 3 Bid Phase 3,000.00 2,130.00 500.00 2 630.00 4.150.00 $9.780.00 4 Construction Phase 9,000.00 6,390.00 1,490.00 7,880.00 7,130.00 $24,010.00 5 Project Close Out 0.00 0.00 0.00 0.00 1,610.00 $1,610.00 Subtotal Basic Services $59,900.00 $42,600.00 $9.950.00 $52.550.00 $80.090.00 $192,540.00 Additional Services 1 Topograph ic Surve !Field Investigation 11,440.00 0.00 2,040.00 2,040.00 0.00 13,480.00 2 Construction Observation Services 13 980.00 0.00 3,240.00 3,240.00 0.00 17,220.00 3 Warranty Phase 2,080.00 1,100.00 540.00 1,640.00 0.00 3,720.00 4 Enninearing Integration and Control Services 0.00 61 500.00 0.00 61 500.00 0.00 61 500.00 5 Flow Meter/Pump Drive Assessment 0.00 8,100.00 0.00 8,100.00 0.00 8,100.00 6 lControl Logi s and Application Development 0.00 0.00 0.00 0.00 15,890.00 15,890.00 7 lControl System Integration 0.00 0.00 0.00 0.00 15.890.00 15,890.00 8 lCommissioning and Inspection Allowance 0.00 0.00 0.00 0.00 23 770.00 23.770.00 Subtotal Additional Services $27,500.00 $70.700.001 $5,820.00, $76,520.00 $55,550.00 $159,570.00 Total $87,400.00 $113,300.001 $15,770.001 $129,070.00 $135,640.00 $352,110.00 3127/2012 3/19/2013 M2012-065 M2013-046 M2013- AMEND. NO. 2 EXHIBIT"A" Page 6 of 6 L: yo o CD Cr cV p W \ \ \ \ \ ,2 � p r � 0 0 0 0 0 0 0 0 0 o a o 0 0 0 CL)Q. c N OD to O O O O N 0 0 0 0 0 O N U CL r w E.'� "- E to m CD a It O a 0 O o 0 0 0 0 0 0 ❑ ❑ ❑ 0 0 0 0 0 o V) Lo � m m V Lo to 00_cNi 0 CV o 2 0 00 00 ° ° 00 00). ° 0 m m m o ° a o U o to co F— F-- F— 'n 'n > > 64 64 60- 64 � C CL — c d W1 Lo Q00❑ ❑ ❑ ° 0 ° a Lo 0 �n p ca O H H co � � "o r E > 64 Q s w +r O O to 0 w Cl N N ❑ © ❑ 0 9 0) 0 1-- w N 0 - - tow m m m � N ti G1 If r64 t"7 C9 � 0 � � z CO 64 w N V m N 0 0 0 0 0 D O 1� ❑ ❑ ❑ I- O t` 1-- W z z a O N O N 0 P P P C%4 N co w a a+ w v z r r r r r r C% F- °�'o > E w ° > s a aa - O O 64 O O O O � N O ❑ ❑ ❑ N Q N N co m co O O r F- F- F- r 0 .- .- { z r 1- r r N .a 64 64 64 E .r 00000 000 ❑ ❑ ❑ 0 000 0 o 0 0 0 0 0 m m m 0 O O O c`a Eq co un O 0 F,, 0 O O 0 N N CD CNF NFf� (6 N435 O 0 U � tlJ •U Cl) cn V- 4) N N H !�i U U! m t Cl) O N 01 t Qy d U 4? m [O = 0 a U N � O — as 4) ca Q d ] m c o as 4Zi f9 LL.t1) F co ` ;� O as Q m U) c O r- r CD CL 0 m a. ❑ m0U) aa. SF cc co m Ooczn cim ¢ 0 AMEND. NO. 2 EXHIBIT"B" Page I of fo13l�tR G :1)R as r�SSI�u,f1 U[ttTt'fl' PI MCI1ASINO DIVI-Who Cil`M CITY Ole COltPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112. as,amended. requires all persons or limns seeking to do business with the City to provide the following inforniation. F,very° question must be answered. If the question is not applicable. an mer %+ilh "NA"", See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Urban IEngineering P.O.BOX: STREET ADDRESS: 7_5 _ ?� Swunuter � CITY: Corpus 4"I}risti ZIP: 78404 FIRM IS: t. Ca ocl t, Drati on ?. Nartncrsltip � 3. Sole Owner ❑ 4. Association on Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this pa le car attach separate Sheet. I. State the names of each '*employee** or the Cite of Corpus Christi having an -ownership interest"constituting P°Q' or more of'tile ownership in the above named"firm.' Name il ,. -- ....., Job Title atul Ci1t Department ., o. �. Gprt (if known) ....,,own y . ., w� ,.�� .... ?. State the names of each "official" of the City of Carpus Christi having an "ownership interest". constituting 3%or more of the ou nership in the above named"firm," Name 1°itle 3. State the names of each "board member of the City of Carpus Christi having,an "o%%nersh p interest"constituting 3%or more of the ownership in the above named"firm." Name Board. Commission or :onimittee _. ,. .. ............. . ®. ................. a., State the mimes of each employee (,:tr officer of a "consultant" for the ('Aty of Corpus Christi %%ho %%orked on an), matter related to the subject of this contract and has an "ownership interest"constituting P,' or more of the ti%ti nershtp iii the above named"firm," Name Cutt�;ultntu m __ FILING REQUIREMENTS If a person vvho requests official action on a matter knows that the requested action will conli:r an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has beet, requested to act in the matter, unless tile interest of the City,official or employee,m the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. Ethics Ordinance Section '-319(d)] CERTIFICATION i certify that all information provided is true and correct its of the date of this statement. that have not knowingly %s°ithheld disclosure of any ittforntntion requested; and that supplemental statements will be promptly submitted to the City ul Corpus Christi,Texas as changes occur. Certifying Person: Title: t rriM�r r��u Date: Signature of Certifying (. „m Person: m DEFINITIONS a. "Board member." A number of any board, commission. or committee appointed by the City Council of the City of Corpus Christi.1'e.xas. b. "Economic benefit". An action that is likely to affect an economic interest Wit is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Lrnplo}ce.'* Any person employed by the City ofCorpus Christi, 'texas either on a lilll or part-time basis, but licit its an independent contritetur. d. '`firm." Any entity, operated for economic gain. whether professional. industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to. entities operated in the form of sole: proprietorship, as self employed person.partnership,corporation,joint stock company.joint venture, receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official:' The Mayor. members of lhC City Council. City Manager. Deputy City Manager, Assistant City Managers. Department and Division Heads, and Municipal Court .fudges of the City of Corpus Christi.Texas. t: "Ownership Interest:' l,vgal or equitable interest. k%[tether actually"or constnictively° held. in a firm, including when such interest is held through an agent. trust. estate. or holding entity. '`Constructively hcid" refers to holdings or co otrol established through voting,trusts. proxies,or special terms of venture or partnership agreeutents." f;w 'Consultant."Any person or firm. such as engineers and architects. (tired by the City of Corpus Christi f'or the purpose of professional consultation and recommendtttioi ..