HomeMy WebLinkAboutC2013-334 - 10/15/2013 - Approved rm I"r
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CITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County,Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and LNV, Inc., a Texas
corporation, 801 Navigation, Suite 300, Corpus Christi, Nueces County, Texas 78408,
(Architect/Engineer—A/E), hereby agree as follows:
1. SCOPE OF PROJECT
O.N. Stevens Water Treatment Plant High Service Building- No. 3 E11066 - This
project provides for a new High Service Building as the repair/replacement of the existing
High Service Building No. 1 and its equipment is not feasible or cost effective. The New
High Service Building will have the capability to deliver treated water to the distribution
system from the existing clear-well No. 1, clear-well No.2 and future programmed clear-well
No. 3. Completion of this project will enable the City to decommission and take out of
service High Service Building No. 1.
2. SCOPE OF SERVICES
The A/E hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,A/E
will provide monthly status updates (project progress ordelays, gantt charts presented with
monthly invoices)and provide contract administration services,as described in Exhibit"A"
and 11A-1", to complete the project. Work will not begin on Additional Services until
requested by the A/E(provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
A/E services will be"Services for Construction Projects"-(Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The A/E agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the A/E and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
2013-334
10/15/13 Contract for Engineering(AIE)Services
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M2013-159 iATA EXCHANGEUF-NNIFEMWATER1E11066 oNs rp HIGH eRVC BLDG NO.MAMENOYENT No.11CONTRACTCONTRACMDOC
LNV Inc. INDEXED
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The Director of Engineering Services may direct the A/E to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
A/E shall notify the City of Corpus Christi within three(3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit"B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized, a revised fee not to exceed$2,358,103.00(Two Million Hundred Fifty-
Eight Thousand One Hundred Three Dollars and Zero Cents) for a total restated fee
not to exceed $2,405,603.00 (Two Million Four Hundred Five Thousand Six Hundred
Three Dollars and Zero Cents. Monthly invoices shall be submitted in accordance with
Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the A/E at the address of record. In this event, the A/E will be
compensated for its services on all stages authorized based upon A/E and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 70%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 30% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign,transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the A/E is a partnership,then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the A/E fee may be assigned in
advance of receipt by the A/E without written consent of the City.
The City will not pay the fees of expert ortechnical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
Contract for Engineering WE)Services
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K:%ENGINEERING GATAUCHANGEUENNIFEMWATERWIlm ONSWTP HIGH SRYC BLDG NO.3UWENOMENT NO.11 CONTRACTWONTRACT.DOC
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9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications),, record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the AIE without the express written consent of the Director of Engineering
Services. However, the AIE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
AIE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI �V, a
4410
�' m a,
ark Van Vleck�• ®, P.E., e ,y Dan ndecker i.E., Date
Interim Assistant City Manager for
Public Works & Utilities 0"" Navigation, Suite 300
Corpus Christi, Texas 78408
(361) 883-1984 Office
RECOMMENDED (361) 883-1986 Fax
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Daniel Biles, P.E., lD6te
Director of Engi a ing Services
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Op rating epartment Date _
APPROVED
Office of Management Da
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to
and Budget GON I KAU l MANAGER
ATTEST Project No: E11066
Fund Source No:550950-4093-00000-E11066
Fund Name: Water 2013 CIP Rev Bds ;
_ Encumbrance No: A t�Lta,
Armando Chapa, City Secretary
Contract for Engineering(NE)Services
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K-TAGIHEERING DATAEXCHAHGEUEHHIFERIWATEM11OU OHSWTP HUGH SRVC BLDG NO.3MENDYENT NO.=NTRAUnCOHTRACT.DOC
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EXHIBIT A
CITY OF CORPUS CHRISTI,TEXAS
ONSWTP HIGH SERVICE PUMP BUILDING NO. 3
CITY PROJECT E11066
CITY RFQ NO. 2011-06
I. SCOPE OF SERVICES
A. Basic Services.
1. Preliminary Phase. The A/E will:
It is the intent of the Preliminary Phase to provide a study and report of project scope
with economic and technical evaluation of alternatives,and upon approval,proceed with
a Preliminary Engineering Report(PER)which includes preliminary designs (30%),
drawings, and written description of the project. This report shall include:
a. Provide scope of soil investigations, borings, and laboratory testing and make
recommendations to the City.Coordinate all required services with the Geotech Lab.
(The City Engineering Services Department will provide necessary soil investigation
and testing under one or more separate contracts.)
b. Confer with the City staff regarding the design parameters of the Project. The A/E
will participate in multiple formal meetings with City staff, provide agenda and
purpose for each formal meeting; document and distribute meeting minutes and
meeting report within seven(7)working days of the meeting as described in Exhibit
A-1. The AIE will discuss the project with the operating department and other
agencies, such as the Texas Department of Transportation (TxDOT) and Texas
Commission on Environmental Quality(TCEQ)as required to satisfactorily complete
the Project.
c. Submit one(1)copy in an approved electronic format,and one(1)paper copy of the
PER, for review with City staff. PER will include the following (with
CONSTRUCTABILITY being a major element in all the following items):
1) Review the Project with the respective Operating Department(s) and
discussions including clarification and definition of intent and execution of
the Project. The A/E will meet with City staff to collect data, discuss
materials and methods of construction, and identify design and
construction requirements.
2) Review and investigation of available records, archives, and pertinent
data related to the Project including taking photographs of the Project
site,list of potential problems and possible conflicts,intent of design,and
improvements required, and conformance to relevant Master Plan(s).
3) Identify results of site field investigation including site findings, existing
conditions,potential right of way/easements to be acquired,and probable
Project design solutions (which are common to municipalities), in
accordance with S.U.E. (Subsurface Utility Engineering) standards
(CI/ASCE 38-02). Subsurface investigation will be paid as an additional
service.
4) Provide a presentation of pertinent factors, sketches, designs, cross-
sections,and parameters which will or may impact the design, including
Engineering design basis, preliminary layout sketches, identification of
needed additional services, preliminary details of construction of critical
elements,identification of needed permits,identification of specifications
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 1 of 1.2
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to be used, identification of quality and quantity of materials of
construction, and other factors required for a professional design
(CONSTRUCTABILITY).
5) Advise of environmental site evaluations and archeology reports that are
needed for the Project(environmental issues and archeological services
to be an Additional Service).
6) Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet
and coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
7) Confer, discuss, and meet with City operating department(s) and
Engineering Services staff to produce a cohesive,well-defined proposed
scope of design, probable cost estimates and design alternatives.
8) Provide a letter stating that the A/E and Sub-consultant Engineers have
checked and reviewed the PER prior to submission.
a#fant
City staff will provide one set only of the following information (as applicable):
a. Record drawings, record information of existing facilities, and utilities(as available
from City Engineering files)
b. The preliminary budget, specifying the funds available for construction
c. Aerial photography for the Project area
d. Through separate contract, related GIS mapping for existing facilities.
e. A copy of existing studies and plans, as available from City Engineering files.
f. Field location of existing city utilities. (A/E to coordinate with City Operating
Department.)
g. Provide applicable Master Plans.
h. Provide bench marks and coordinates.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed,the A/E will:
a. Study, verify, and implement PER recommendations including construction
sequencing, connections to the existing facilities, and restoration of property and
incorporate these plans into the construction plans. Development of the construction
sequencing will be coordinated with the City Operating Department(s) and
Engineering Services staff.
b. Prepare one(1)set of the construction bid and contract documents(electronic
and full-size hard copies using City Standards as applicable), including contract
agreement forms,general conditions and supplemental conditions,notice to bidders,
instruction to bidders, insurance, bond requirements, and preparation of other
contract and bid related items; specifications and drawings to fix and describe, for
one(1)bid,the size and character of the entire Project;description of materials to be
utilized; and such other essentials as may be necessary for construction and cost
analysis.
c. Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction (to
be included under additional services).
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 2 of I2
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d. Prepare final quantities and estimates of probable costs with the recommended
construction schedule.The construction schedule will provide a phased approach to
track progress and payments.
e. For the 60%and Pre-Final 000%2 submittal stages,A/E shall fumish one(1)set of
the interim plans (electronic and full-size hard copies using City Standards as
applicable) to the City staff for review and approval purposes with estimates of
probable construction costs. Show existing elevations resulting from topographic
survey. Show locations of utility lines, structures and their respective elevations
resulting from the S.U.E. Use the City's numbering system for utility manholes.
Identify distribution list for plans and bid documents to all affected utilities including
City and all other affected entities. Required with the interim plans is a "Plan
Executive Summary"which will identify and summarize the project by distinguishing
key elements such as:
• Pipe Size or Building Size
• Pipe Material, etc.
• Why one material is selected over another
• Pluses of selections
• ROW requirements and why
• Permit requirements and why
• Easement requirements and why
• Embedment type and why
• Constructability, etc.
• Specific requirements of the City
• Standard specifications
• Non-standard specifications
• Any unique requirements
• Cost, altematives, etc.
• Owner permit requirements and status
f. Assimilate all review comments, modifications, additions/deletions and proceed to
next phase, upon Notice to Proceed.
g. Compile comments and incorporate any requirements into the plans and
specifications, and advise City of responding and non-responding participants.
h. Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the interim,pre-final(if required),and final complete plans and complete
bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City staff. The AIE shall submit a letter declaring that all Engineering
disciplines of all phases of the submittals have been checked, reviewed,and
are complete prior to submission, and Include signature of all disciplines
including but not limited to structural, civil, mechanical, electrical,etc.
j. i2mvide one (1) set of the fiRal (4 o
k. AP_R_*,wiiIate all final Feview eemmeFite (if any)-
I. Upon approval by the Director of Engineering Services, provide one (1) set of the
final plans and contract documents(electronic and full-size hard copies using City
Standards as applicable) suitable for reproduction.Said bid documents henceforth
become the sole property and ownership of the City of Corpus Christi.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 3 of 12
m. The City agrees that any modifications of the submitted final plans(for other uses by
the City)will be evidenced on the plans and be signed and sealed by a professional
Engineer prior to re-use of modified plans.
n. Prepare and submit monthly status reports with action items developed from monthly
progress and review meetings.
o. Provide a Storm Water Pollution Prevention Plan, if required.
The City staff will:
a. Designate an individual to have responsibility,authority,and control for coordinating
activities for the construction contract awarded.
b. Provide the budget for the Project specifying the funds available for the construction
contract.
c. Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The ME will:
a. Participate in the pre-bid conference and provide a recommended agenda for critical
construction activities and elements impacted the project.
b. Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c. Review all pre-bid questions and submissions concerning the bid documents and
prepare,in the City's format,for the Engineering Services'approval,any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
d. Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e. In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the AIE's design phase
estimate required above,the AIE will,at its expense,conferwith City staff and make
such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
The City staff will:
a. Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b. Advertise the Project for bidding,maintain the list of prospective bidders, receive and
process deposits for all bid documents, issue (with the assistance of the AIE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c. Receive the AIE's recommendation concerning bid evaluation and recommendation
and prepare agenda materials for the City Council concerning bid awards.
d. Prepare, review and provide copies of the contract for execution between the City
and the contractor.
4. Construction Phase. The ME will perform contract administration to include the
following:
a. Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b. Review for conformance to contract documents, shop and working drawings,
materials and other submittals.
c. Review field and laboratory tests.
d. Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes,which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 4 of 12
e. Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents.This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f. Prepare change orders as authorized by the City (coordinate with the City's
construction division); provide interpretations and clarifications of the plans and
specifications for the contractor and authorize minor changes which do not affect the
contractor's price and are not contrary to the general interest of the City under the
contract.
g. Make final inspection with City staff and provide the City with a Certificate of
Completion for the project.
h. As applicable, review and assure compliance with plans and specifications, the
preparation of operating and maintenance manuals (by the Contractor) for all
equipment installed on this Project. These manuals will be in a"multimedia format"
suitable for viewing with Microsoft's Internet Explorer,version 3.0. As a minimum the
Introduction, Table of Contents, and Index will be in HTML (HyperText Markup
Language) format, with HyperText links to the other parts of the manual. The
remainder of the manual can be scanned images or a mixture of scanned images
and text. Use the common formats for scanned images - GIF, TIFF, JPEG, etc..
Confirm before delivery of the manuals that all scanned image formats are
compatible with the image-viewing software available on the City's computer -
Imaging for Win95(Wang)and Microsoft Imaging Composer. Deliverthe manuals
on a CD-ROM, not on floppy disks.
i. Review construction "red-line"drawings, prepare record drawings of the Project as
constructed (from the "red-line" drawings, inspection, and the contractor provided
plans)and deliver to the Engineering Services a reproducible set and electronic file
(AutoCAD r.14 or later) of the record drawings within two (2) months of final
acceptance of the project. All drawings will be CADD drawn using dwg format in
AutoCAD,and graphics data will be in dxf format with each layer being provided in a
separate file. Attribute data will be provided in ASCII format in tabular form. All
electronic data will be compatible with the City GIS system.
The City staff will:
a. Process applications/estimates for payments to contractor
b. Conduct the final acceptance inspection with the AIE
B. Additional Services (ALLOWANCE)
This section defines the scope(and ALLOWANCE)for compensation for additional services that
may be included as part of this contract, but the AIE will not begin work on this section without
specific written approval by the Director of Engineering Services. Fees for Additional Services
are an allowance for potential services to be provided and will be negotiated by the Director of
Engineering Services as required. The AIE will, with written authorization by the Director of
Engineering Services, do the following:
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.Nom 120170 Page 5 of 12
Yi
1. Permit&Agency Coordination. (AUTHORIZED)
Furnish the City all Engineering data and documentation necessary for all required
permits as described in Exhibit A-1. The A/E will prepare this documentation for all
required signatures. The A/E will prepare and submit all permits as applicable to the
appropriate local, state, and federal authorities, including, but not limited to:
a. Wetlands Delineation and Permit
b. Temporary Discharge Permit
c. NPDES Permit/Amendments
d. Texas Commission of Environmental Quality(TCEQ) Permits/Amendments
e. Nueces County
f. Texas Historical Commission (THC)
g. U.S. Fish and Wildlife Service(USFWS)
h. U.S. Army Corps of Engineers(USAGE)
i. United States Environmental Protection Agency(USEPA)
J. Texas Department of Licensing and Regulation (TDLR)
2. Topographic Survey. (AUTHORIZED)
A/E will provide field surveys, as required for design including the necessary control
points, coordinates and elevations of points (as required for the aerial mapping of the
Project area-aerial photography to be provided by City). Establish base survey controls
for line and elevation staking (not detailed setting of lines and grades for specific
structures or facilities). All work must be tied to and conform with the City's Global
Positioning System (GPS) control network and comply with Category 6, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two(2)found boundary monuments from the project area. Topographic Survey services
to be provided as described in Exhibit A-1.
A/E will also provide subsurface utility engineering(SUE)and land acquisition services
as described in Exhibit A-1 and as required by the prolect. These services must be
authorized by the City rior to commencement of work.
3. Environmental issues. (AUTHORIZED)
Provide environmental site evaluations and Archaeology Reports that are needed for the
Project. Identify and develop a scope of work for any testing, handling and disposal of
hazardous materials and/or contaminated soils that may be discovered during
construction.
4. Construction Observation Services. (TBD)
Provide a Construction Management Team consisting of a Project Representative(PR),
Project Construction Inspector (PCI), and Project Administrative Assistant (PAA).
Through such additional observations of Contractor's work in progress and field checks
of materials and equipment by the PR and assistants, the Engineer shall endeavor to
provide further protection for the City against defects and deficiencies in the work.The
duties and responsibilities of the PR are described as follows:
a. General: PR will act as directed by and under the supervision of Engineer,and will
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 6 of 12
confer with the Engineer regarding PR's actions.PR's dealings in matters pertaining
to the Contractor's work in progress shall in general be with the Engineer and
Contractor, keeping the City advised as necessary.
b. Conference and Meetings: Attend meetings with Contractor, such as pre-
construction conferences, progress meetings,job conferences and other project-
related meetings as required by the City, and prepare and circulate copies of
minutes thereof.
c. Liaison:
1) Serve as liaison with Contractor, working principally through Contractor's
superintendent and assist in understanding the intent of the Contract
Documents.
2) PR shall communicate with the City with the knowledge of and under the
direction of the Engineer
d. Interpretation of Contract Documents: Report when clarifications and interpretations
of the Contract Documents are needed and transmit to Contractor clarifications and
interpretations as issued.
e. Shop Drawings and Samples:
1) Receive Samples, which are furnished at the Site by Contractor, and notify of
availability of Samples for examination.
2) Record date of receipt of Samples and approved Shop Drawings.
3) Advise Contractor of the commencement of any portion of the Work requiring a
Shop Drawing or Sample submittal for which PR believes that the submittal has
not been approved.
f. Review of Work and Rejection of Defective Work:
1) Conduct on-Site observations of Contractor's work in progress to assist the
Engineer in determining if the Work is in general proceeding in accordance with
the Contract Documents.
2) Report whenever PR believes that any part of Contractor's work in progress will
not produce a completed Project that conforms to the Contract Documents or will
prejudice the integrity of the design concept of the completed Project, or has
been damaged, or does not meet the requirements of any inspection, test or
approval required to be made; and advise City and the Engineer of that part of
work in progress that PR believes should be corrected or rejected or should be
uncovered for observation, or requires special testing, inspection or approval.
3) Observe whether Contractor has arranged for inspections required by Laws and
Regulations, including but not limited to those to be performed by public
agencies having jurisdiction over the Work.
g. Records:
1) Maintain orderly files for correspondence, reports of job conferences,
reproductions of original Contract Documents including all Change Orders,Field
Orders, Work Change Directives, Addenda, additional Drawings issued
subsequent to the Contract, Engineer's clarifications and interpretations of the
Contract Documents, progress reports, Shop Drawing and Sample submittals
received from and delivered to Contractor,and other Project related documents.
2) Prepare a daily report utilizing approved City format,recording Contractor's hours
on the Site, weather conditions, data relative to questions of Change Orders,
Field Orders,Work Change Directives,or changed conditions,Site visitors,daily
activities, decisions, observations in general, and specific observations in more
detail as in the case of observing test procedures; and send copies to the
Engineer and the City.
h. Reports:
1) Furnish periodic reports as required of progress of the Work and of Contractor's
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 7 of 12
compliance with the progress schedule and schedule of Shop Drawing and
Sample submittals.
2) Report immediately to the City and the Engineer the occurrence of any Site
accidents, any Hazardous Environmental Conditions, emergencies, or acts of
God endangering the work, and property damaged by fire or other causes.
3) Provide project photo report on CD-ROM at the rate of a minimum of two
photographs per day, including an adequate amount of photograph
documentation of utility conflicts.
L Completion:
1) Before the issue of Certificate of Completion, submit to Contractor a list of
observed items requiring completion or correction.
2) Participate in a final inspection in the company of the Engineer, the City, and
Contractor and prepare a final list of items to be completed or corrected.
3) Observe whether all items on final list have been completed or corrected and
make recommendations concerning acceptance and issuance of the Notice of
Acceptability of the Work.
5. Startup &Training Services.
Provide on-site services and verification for all start-up procedures during actual start-up
of major project components, systems, and related appurtenances if needed and
required, as described in Exhibit A-1.
Provide Training services as described in Exhibit A-1.
Provide factory witness testing as described in Exhibit A-1.
6. Warranty Phase.
Provide a maintenance guaranty inspection toward the end of the one-year period after
acceptance of the Project. Note defects requiring contractor action to maintain, repair,
fix, restore,patch,or replace improvement under the maintenance guaranty terms of the
contract. Document the condition and prepare a report for the City staff of the locations
and conditions requiring action,with its recommendation for the method or action to best
correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty (60) days prior to the end of the maintenance
guaranty period.
7. SCADA& Equipment OEM Documentation.
Provide standardized SCADA documentation,which will include PFDs, P&IDs, loop
sheets, logics, SCADA architecture, DCS 110 lists, instrument lists,tie-in lists, piping
lists, equipment lists, and instrumentation specification sheets. The construction
documents will include the requirements within the Construction Contract and
specifications that the Contractor is to prepare SCADA documents as specified,for
submission to the AIE for review and approval. AIE will provide the final SCADA
documentation to City in organized format when approved.
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 8 of 12
8. Public involvement. (NIA)
9. Electronic Operations O&M Manual. (TBD)
Provide electronic operations O&M manual as described in Exhibit A-1.
10. Conformed Contract Documents. (TBD)
Provide conformed contract documents services as described in Exhibit A-1.
11.Existing Facilities Condition Assessment. (TBD)
Provide existing facilities condition assessment services as described in Exhibit A-1.
12.Windstorm Certification. (AUTHORIZED)
Provide all required services for Windstorm Certification as described in Exhibit A-1.
13.Peer Review Coordination &Response.
Provide authorized peer review coordination and response services as described in
Exhibit A-1.
14. Hi h Service Purnpina System Energy Audit&Energy Conservation Evaluation.
(TBD)
Provide energy audit services as described in Exhibit A-1.
16. Physical Laboratory Scale Hydraulic Modeling Study. (TBD)
Provide physical lab scale hydraulic modeling study services as described in Exhibit A-1.
16. Disinfection CT Evaluation. (TBD)
Provide disinfection CT evaluation services as described in Exhibit A-1.
17.Plant Process and Hydraulic Evaluation. (TBD)
Provide plant process and hydraulic evaluation services as described in Exhibit A-1.
18. Electrical Studies. (AUTHORIZED)
Provide electrical studies services as described in Exhibit A-1.
Provide HS No. 1 contaminant inspection services as described in Exhibit A-1.
19.Control Logic &Application Development Support. (AUTHORIZED)
Provide control logic and application development services as described in Exhibit A-1.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 9 of 12
20.Control System Integration Coordination. (AUTHORIZED)
Provide control system integration services as described in Exhibit A-1.
21. Project Manual. (AUTHORIZED)
Provide Project Manual development and services as described in Exhibit A-1.
22. Program Management& Projects Coordination.
Provide program management and projects coordination services as described in Exhibit
A-1.
Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List,
which provides supplemental description to Exhibit"A."Note:The Exhibit"A-1"Task List does not
supersede Exhibit"A."
2. SCHEDULE
The detailed project schedule for each design task and construction phase is provided in Appendix
B. In addition,a preliminary project cost breakdown by fiscal year is shown for design,construction,
contingency and inspection.
3. FEES
A. Fee for Basic Services. The City will pay the AIE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above,and for all expenses incurred in performing these services. The fee forthis
project is subject to the availability of funds. The AIE may be directed to suspend
work pending receipt and appropriation of funds. For services provided in Section I.A.1-
4, AIE will submit monthly statements for basic services rendered. In Section I.A.1-3, the
statement will be based upon ENGINEER'S estimate (and City concurrence) of the
proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4,the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to AIE's monthly
statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering
Services under Section I.B. "Additional Services,"the City will pay the AIE a not-to-exceed
fee as per the table below:
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A"
LNV Proj.No. 120170 Page 10 of 12
C. Summary of Fees Table
ORIGINAL D. . l CONTRACT
CONTRACT TOTAL
BASICSERVICES
1, Preliminary Phase 47,500.00 381,371.00 $ 426,871.00
2. Design Phase - 963,767.00 $ 963,767,00
3. Bid Phase $ 35,219.00 $ 35,219.00
. Construction Administration Phase - 277,453.00 $ 277,453.00
Subtotal Basic Services (Authorized) 47,500.0 1,6S7,S10.00 $1,705,310.00
ADDiTIONAL SERV1gjMggMMNffl
1. Permit&Agency Coordination (AUTH RIZ D) - $ 24,026.00 $ 24,026.00
2. Topographic Survey (AUTHORIZED) $ 55,346.00 $ 58,346.00
3. Environmental Issues (AUTHORIZED) - $ 31,088.00 $ 31,088.00
4. Construction [Observation Services - TBD
5. Start-Up Services - $ 77,927.00 $ 77,927.00
6® Warranty Phase - 53,906.00 53,906,00
7. SOADA & Equipment O&M Documentation a $ 51,175.00 $ 51,175.00
B, Public Involvement(N/A) - N/A _
9. Electronic Operations O&M Manual - TBD -
10. Conformed Contract Documents - TBD _
11. Existing Facilities Condition Assessment - TBD _
12, Windstorm Certification (AUTHORIZED) - 19, 00.00 19,800.00
City Proj. No. E 11066 CONS TP High Service Pump Building Nom 3 Exhibit"A"
L NV Prof. No. 120170 Page I I of 12
................................................................................................... ........................................................................................................................................................I-.,...................I...........................................................................................................................-...................... ...................................................................
13. Peer Review Coordination & Response $ 153,393.00 $ 153,393.00
.11.1.1-...................................... ....I........................................................-............................................................................ .................................................................... .....................
14. High Srvc. Pumping Sys. Energy Audit& TBD
Conservation Evaluation
...................I.............................................................................................................................—111,........................................................ .................................................................................................................. ........................................................
15. Physical Laboratory Scale Hydraulic Modelh ig,StudV TBD
................................ ................................................................... .......................................................................................................................................................................................................
..............................................................................................................................................................................................................................................
16. Disinfection CT Evaluation TBD
.......... ........................................................................................................................ .....................................................................................................................................................-............................................
17. Plant Process and Hydraulic Evaluation TBD
...................................................... ..................................................................................................................................................... ..................................................-1-...............................................-...........
18. Electrical Studies (AUTHORIZED) $ 51,150.00 $ 51,150.00
.................................................................................................................. ......................................................................................... ......................-.-..................................................................... .............................................."..,
19. Control Logic&Application Development Support $ 28,416.00 $ 28,416.00
(AUTHORIZED)
........................................................... ................................................................................................................................. ...........................................................1............ ............................. ...............................
20. Control System Integration Coordination
(AUTHORIZED) $ 28,416.00 $ 28,416.00
.......................................................................... ................................................. ............................................"..,................................................................... .............................................. ............................... .............
21, Project Manual (AUTHORIZED) $ 23,650.00 $ 23,650.00
& 1
... .. .......... ..... ... ........ .. .. ................................................... ........................................................ —- —------------------------------- ...........................................
22. Program Management Projects Coordination $ 99,000-00 $ 99,000.00............................................... ................................................ .................................................... --
.................................................................................................................................................................................................................................................................................................................................................................................................
Subtotal Additional Services $ 700,293.00 $ 700,293.00
.........................................................................................................................................................................................................................................................................................................................................................................................................................
........................................................................................................................................................................................................................................................................................................................................................I..'�...............................................................................................
TOTAL AUTHORIZED FEE $ 47,500.00 $ 2,358,103.00 $ 2,405,603.00
..................................................................................................................................................................................................I.......................................................................................................I...................................................................................-.............................................................................................................................
City Proj.No.El 1066 ONSWTP High Service Pump Building No. 3 Exhibit"A"
LNV Proj.No. 120170 Paoc 12 of 12
City of Corpus Christi, TX LuvVislanforTornorra SolutionsTodaywi tha CDM-
City Of ONSWTP High Service Pump w Smith
tot Corpus I architects I contractors
Corpus Building No. 3
Christi Proiect No. E11066
EXHIBIT A-1
SCOPE OF WORK
CITY OF CORPUS CHRISTI
ONSWTP HIGH SERVICE PUMP BUILDING NO. 3
CITY PROJECT NO. E11066
i i A,BI `OF CONTENT
GENERAL «..�..
i W.4iPt', L `Art Pump BoLow,,a I e, 3 SI11,,PLAIN, C01N5TR.UCT11 ,N'E 1ply%`E AND PROACT� �It����,Ntt...�.,,m, ,., ,..,., , . ._,,.,,. ,..... .........�4
uuIGI ''UAW— ....... , ,,,,,,,,,,... , , ., ,.,,...... ........" „ ,,.. .", ,. , , . . , , ,
oESX']N STANDA .......... , ,, ,, , ,,, , , „P
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...»,.««. «., ,..M,., « .,
G
RROJECT'ME Mt7 GS „--- ..... ............ . ........ ,.
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�QC PROGRA M I.,I I,«,,,„ .,., —. ,., —I .......,.
PRELIMINARY N1' ' ql l� P'�II�q�SIE�..«..,�„ , „„.w,,w .,«—«,«.
1-11 ,vfl�Srte 0,esigin, CancepIo, �.. . . ..... ... . . . ....... .....�,
1„13 r �� firrm� ra,
11A ControlSyveor �' rru use r N ,Est �a' � lnat � 1��k� r �r t .......... . .......�,.„.„
1,1.5 1,1,5 High 5er-Wce Nio. 3 5opportSystem's .e.. , ,,,,,. ,...... ., ,...11
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1,2'.1 Pump aut'y Con 'r'ffains—.. ..... .............. ......... , �.,. 11
11.2.2' P`araalas. . ,�„�...., . ,�.., , ,.,, �,ro, ,113, � �psri9.,.,.,�,, „ ....... ...... . ... „",.. ..... ... ,., ...�. ......, , „ , , ..,.,.. . .. , , , . . 12
fro 2.4 System .. . ....... . ....",., , , , ,, .., . ....., 12'
1�25 ... • , , , .... ..., „�,.,. , ,�. ..,.,� ,11'
1.2,8' Fuiture 1,'qc ju0jes , , ., y.
1.4 ��R�k�ut� �FWAr� ��RrC�RtS�L�"�L. �'d�1t�1G..,.,...,", , „q,w.,.. . ........ ......... .... ....... ,,...,.m..., . ,��,'14
1.4'.1 tood5ca,Ping Concept. ....._ _"......,.„ , �..", ..,. .. ... . .. .........",,,...
1,5 PR� .LrMINARY DIE'SrGN PA IRAGt......... ........,
�2,1 GEN.RAt t5l 11 ,..".... . . ... . . .....".,, „ , , �..,,. , , , „ ,...."..,... .,..,,,,. . .
�2,1.1 '�9 " A�,,,. �,m��, . .., .......... ,m, ,., „............. .... ..... ,",.. 15,
11.1_2' GO Site Design—., ". ,",,,., , � ,,.".
21,1,4 Power DistribiwWon, Alternate Power, rt�� urt�11��, �"��a'�,��arra��,m.,. , , ., ......... .... 1
21 IP'arnp 9`�ul'i�on,COMM[5"µrss a"M ,,,.,,,". , , , , ,
2',1,16 ONSNP'IPHa'ghService IP'u mlp Ou�d�ding Nio, Support S,ysterjjs , ",......., ,. , , ........... ... 16
1 1 'a"i"tenance of'Plaw, ........ ,........ ., . .. 1
2',2-1 Purnp Duty Condition U s'gga,.,,...,.,., �
'. ,2 Pam Type Design ..,.,.,. , ., ...... . .,...,.., ,., „�... � ........ ....... .. . . ..y. ,. ........ . ..._... ... 17
2'.23 Piping Design...... s..... .......... . ...... .. ..... .... ..... . .... , , � „ ,...,
ZZ4 Syste ?Cbt?Prop's Qe,$j n ...... . ..... .. .... ... . ......... . , ,.,.�. ,. , , . , ,. .,. ..,, . . „ .,,.,.,�.
''_.2,.5 rchit�eciPura), chan.I aland ....... ...... ... ....,m, �. ..,.. 18,
� 11 1ol i 'sc'ape AirclW'ecsivre.... ......... .....,.m. , ,� �.,. ,. �o. .
3 60%OfSK�),Nj— "L.Aq'" &SPECIFPC TH)I NS-..... ..... .... . .........� .., , ., , � a . a ,
14 100% �MAND ���pr���s�f „ ,...,...., ., ....«. ... ... ... ........... �. , ,« , , .....a , , �.,....., 19,
15- FNA401E5�Gm�—C.oN�;CRrji9-'TIN DumM5 ,,... 9 9 . , , . � .,.,.,��,.. , .,.,., ,�..
SIDDING
-. Pik-� ICNJLNCkPNC ....,.. � .,..� , ,
1A IBAID EVALUATION ANoRN;c� mmrNIIAiN�ONOFAWARN,,, — ,. .„ ....,.,.,� ., ..., 2A
4 CONSTRUCTION IsI�IIr� Ed,:.« ..:,...... .. ....... ..«.,.«.. ..«,..::. ..,...... . .....«,. .«,,.: «. ,..,..,.. , ,.q.,... .«_,....« ,..,.:.,....,..... �.
4.1 GtNtRAI,PROXCT omjiNNvAATI tif4!AI D MEF1INGS... .......... ...................... 22
.....a,...,., 2
4.2 CHANUGA,UERS................. .. .... . . ... .,..,.,.., ,�.,..,... �,..
43 PPR"PURM SlITC.VISIT$,
...... ,y , ............ ,.o w«.... ,.. 241
4 4 RLvi R,irN'5+UWMwTTAN,S ANNN TNS'M IResws
4.S 11155K NTPRPRNTATION AN I CARE$ICAflO Ws. ,, . . ,, ..,�. ,.. , , � ,.,,�.... .,...... ,. ...,, 4 ,...,...25
4„16, LANDSCAP'�AfifiHTFCTLI Y . , , „ ,.,.,. 2 C
4,,7 1U'85TA1hUTIALC3MPLETl,0lN lf4AL capTANCEINNSPECTIONP..... ............... ...... ,., , , .... 6
4.8 HICORDIPRa ING ,...�..... ..... .... .... ....r......---, ,.,,..m
1 PERM ITTI G1&AGENCY COCMRIDIIN�,4TI iN (AUTH101 I ZL'Cb,11 w«,. ,..,..... . .......«, ,..:.«... ......... .........
1.'1 I81010ING,FERMI/IINULESTAIAu E0MRC O,N;A rUAW'r.� o,>, , �„ w.....�. .. ,... .. , ,,,,,,,,m, ....,a., . ,.'�
1, FNF ,IR M.AGE NtYCUURDIINASi UN,.,, ,.�.�.., , , ,...,�.... ..... ... ..�,..... �...,. , ....... �,,,....,. ., ......o 2
2 TOPOGRAPHIC SURVE`T'(AU'TH'CIRMED)«..« :.,..:,.. ..,.,,... ,..::. ....... «....,::.....,....29
2..'1 SITE SMEY ...,,..., ���
ENVIRONMENTAL I UIES��I�TIWIIl�7N IU i N�. .,..,«... ::....... .....>.«. .,..,... ,.p,. .,.«,...,..,,..,::31.
4 BCD TR'UICT]II ,N'OIL"' E1RVATI,OIN SERVICES ««,.a::., ,,..,o. . .e.,....» M,..:«.�.
START-'UP&TRAINING SER�NNCI� .. ,.« .» ... .. ,...,.:.:.., ..,..
5.1 INA(rk,IN'b s TAPT-U'
5.2 TR.Ar 'N frPPs 'N �., ,... .,�.,. .. , , „ , , ,.,,. , U.
, IFSCIOR's MTwss'TL NrM . ........ . ........ ..... .... ,.,...,. ,. ,...,....,..
WARRANTY PHASE, ........ ......... .w..« «., ........ .,..,.«:. ..,...,........
7 ' CADA&.EQUIPMENT T O&M DOCUMENTATION(01P'TI'ON Lpi....,, . ..,..�... ..d. .. . T
71 CADA DOCUMENTATION AND N,NNPMII,N'N'O M IDocu,N!!#PN'TAVON............. ... . ........ . . .............. . ., ., , .., .... ...... 3
PUBILK 1INVOLVEMENT�iN�� �...,....»„ .,.,...�. � ....... «.��... .,, ,. .,..� ,,..«.... .. «..�. , .........N.:�4
ELECTRONIC OPERATIONS ANN]'MAINTENANCE 11 ✓°�NiIUAL�Tf��EN'���., ,...,... «.....,.. .,......, ..:�..�.. . � ..,...,....: 4
9.1 O'RrrAN', PENN:&TNNOfWICFOrdMATANDSKUNI'C'Y
9„ CI��s � A; uvU�d�I��IcPF4 �,Isr� w ......... ......... . ., ,.,,,.. �.,.,.. ,,......, 1 ,
-1 5randor«d Pr sslev4,1'Content5ections. . . ,.......... ....... .... . . .... ........ . . ... �.0 ,
10 COINIFORMED CONTRACT DOCUMEiNT �TRI¢��....... .......«. . .,«.,. . .. ,,.... .....,....39,
11 EX�ISTING�FACILITIES Co�INaIITION ASSESS MHENT IT 0')..,,. ..«.a.... . ....... :....«.:. ., ... .. ...,..�.« ,...,,., „ .. .........,...4C'
12 WINDSTORM CERTIFICATION��� �UITI�CN'RiN�EC���.�....w. .,...w... ..,. ,. ,�,....e« ....,«... ......... ......�«. :. . ,. .....,..»,,.,....,41
13 PEEIR R 'IE4„ COORDINATION AND RIESPO NI E..,........
,.:,« ..,. .,....«.. ......... . ...... . .. ..« «. ,......,. ..,..,...M,......«,4
14 HIGH SE RVIC1E PUMPING ,T T'EM IEIN IR Y ,U'D'IT ENERGY CONSERVATION E'adN�ALUATI 'N(T'iR!D) .....
J4J,2 Hryph Service P'r mP UuWing or Mei0sure'sure Description ,.,.,.,.... . . ... .. ... ....... . � ....... ,., 43
14.1.4 Energy Conservation Measures:...................................................................................................................44
14.1.5 Limitations....................................................................................................................................................44
15 PHYSICAL LABORATORY SCALE HYDRAULIC MODELING STUDY(TBD).......................................................................44
16 DISINFECTION CT EVALUATION(TBD).......................................................................................................................45
17 PLANT PROCESS AND HYDRAULIC EVALUATION(TBD)..............................................................................................45
18 ELECTRICAL STUDIES(AUTHORIZED).........................................................................................................................45
19 CONTROL LOGIC&APPLICATION DEVELOPMENT(AUTHORIZED).............................................................................46
20 CONTROL SYSTEM INTEGRATION(AUTHORIZED)......................................................................................................46
21 PROJECT MANUAL(AUTHORIZED)............................................................................................................................47
22 PROGRAM MANAGEMENT&PROJECTS COORDINATION.........................................................................................47
TABLES
Table1 Design Team............................................................................................................................................................5
Table2 Project Workshops..................................................................................................................................................7
Table3 Permitting Coordination........................................................................................................................................29
Table4 Condition Assessment-Structures&Equipment...................................................................................................40
F'
General Information
The O.N. Stevens Water Treatment Plant (ONSWTP)was originally constructed in 1954 and supplies
water for municipal and industrial use in a seven-county service area covering 140 square miles and is
the sole provider of treated water to the City of Corpus Christi, Texas. High Service No. 1 was
originally constructed with a maximum capacity of 82.2 million gallons per day(MGD)and a firm
capacity of 66.4 MGD. ONSWTP underwent a major plant wide expansion in 1981. The expansion
included a new High Service No. 2 which has a maximum capacity of 97.9 MGD and a firm capacity of
73.4 MGD. The 1981 expansion also included the addition of a new River Pump Station(raw water
pump station),Raw Water Receiving Unit, Sedimentation Basins,Filters and a 10 million gallon(mg)
Clearwell No.2. These additions essentially brought a second treatment train into service and more than
doubled the overall capacity of the plant. The plant is currently rated at 161.5 MGD and treats
approximately 25 billion gallons per year. In order for ONSWTP to maintain its current treatment rating
and meet the future water demands of Corpus Christi and the surrounding area,the aging plant will
require a series of improvements and upgrades, one of which being the addition of High Service Pump
Building No. 3 (RSPB#3)to replace the 59 year old High Service Pump Building No. 1 (HSPB#1).
Scope Limiting Assumptions
The following scope limiting assumptions have been defined:
• The total scope of the project will be delivered via one single contract(i.e. one set of contract
documents).
• The Preliminary Project Schedule assumes the project will receive Notice to Proceed from the
City no later than October 2013.
• The City or Contractor will pay all fees associated with permit applications and plan review
including City of Corpus Christi Development Services,Nueces County, TCEQ,and other
agencies as required.
• The starting point for this Design is based upon the data collection,evaluation and system
recommendations developed in the initial Phase Effort.
High Service Pump Building No. 3 Site Plan, Construction Estimate and Project
Schedule
The High Service Pump Building No. 3 Conceptual Site Plan at ONSWTP is shown in Appendix A.
The Preliminary Construction Estimates are provided in Appendix B and the Preliminary Project
Schedule is provided in Appendix C. The Preliminary Project Schedule takes into account the 104.2
MGD capacity High Service Pump Building No. 3 improvements and may require modification
throughout the course of the Project if phasing is required.
Design Team
The firms involved in this Project are listed below in Table I with their respective disciplines:
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 4 of 48
pJl '
Table 1 Desl n Team
Flrm Disci llnes
LNV, Inc. Project Management
General, Civil and Site Design
Structural Design
Condition Assessment—Structural
Windstorm Certification
Topographic Survey
Subsurface Utility Engineering (SUE)
Cost Estimating —QA/QC
SWPPP
Construction Administration (TBD)
Start-Up &Training Services
Warranty
Energy Audit BD
CDM Smith Process Unit Design & Criteria
Condition Assessment— Mech/Process
Process/Mechanical Design
Cost Estimating
Constructability Review
Start-Up &Training Services
Construction Administration BD
Bath Group Electrical Design (All facilities)
Instrumentation & Controls Design (All
Facilities)
Start-Up &Training Services
SCADA & O&M Documentation
Govind Development Condition Assessment—Structural
Structural Design
Turner& Ramirez Architectural Design
Landscape Architectural Desi n BD
Design Standards
The Engineer will be responsible for providing the work to meet the City of Corpus Christi standards.
The Engineer will also comply with the following standards:
• All applicable Uniform and National codes along with the City amendments as adopted by
ordinance
• AWWA,NSF, HI, TAC,ACI,ASTM,ANSI, etc., as applicable
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 5 of 48
a
Basic Services
Services to be provided as described in Exhibit A
Project Management
The Engineer will manage project activities in order to achieve timely project delivery,encourage the
consistent application of cost control strategies, and devote the utmost attention to quality control. The
Engineer will also track the Final Design and Construction Administration budget and schedule,
coordinate and manage sub-consultants,prepare and submit invoices,and coordinate with the City's
Project Manager. The Engineer will prepare and distribute monthly progress reports. LNV's Principal-
in-Charge and Project Manager will meet monthly with the City's Project Manager to discuss the status
and progress of the project. Manage the services of the firms providing design and construction
management services for the completion of this project. Review the progress of the services being
performed,prepare subconsultant agreements,determine correctness of partial payment requests, and
process payment requests.
DieiiveraWes:
• Project Manual
• Monthly progress reports
• Monthly invoices
Project Meetings
The Engineer will prepare and distribute written minutes of these meetings to the City and the Project
Team. Action items and decisions shall be clearly identified in the notes.
KickofMeefing
The Engineer will conduct a project kickoff meeting with representatives of City and Project Team. The
purpose of this meeting will be to initiate the project and develop a working understanding of the
following:
• Introduce the Project Team
• Review project Scope of Work
• Review project schedule
• Identify information needed from the City
• Identify City contacts
• Establish communication protocol and project procedures
• Develop a project meeting schedule
Delivera6/es:
• Agenda
City Proj.No.E1 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 6 of 49
• Meeting notes
Workshop Meetings
Engineer will conduct regular meetings with the City and Project Team members,as appropriate,to
address technical and administrative issues related to the project. These meetings will be used to
conduct technical workshops. A maximum of twelve (12)workshop meetings during the Preliminary
Design and Design phases are expected. Table 2 summarizes the anticipated workshop topics.
Table 2 Project Workshops
Topic of Workshop Subject Matter
Condition Assessment Results and Results of condition assessment of existing
Recommendations equipment to remain in service
Pump Type Alternative Analysis Results of the pump type evaluation
Energy Audit Results of the evaluations and discussions
on recommendations
Basis of Design/Site Layout Redundancy, piping, system
interconnectivi , site layout
I&C/SCADA SCADA protocol, equipment tagging, I&C
standards, controls stem
Electrical/Power Distribution One-line diagrams, MCCs, alternate power,
etc.
Identify the preferred equipment by
Equipment Preferences manufacturer based on past experiences,
availability, and maintenance
Construction Phasing Constructability, maintaining operation, etc.
Architectural & Landscape Color palette, design concepts, landscape
Programming conce ts, etc.
Preliminary (30%) Design Present Draft Preliminary Design Reports
60% Design Present 60% design and cost estimate
100% Pre-Final Design Present 100% Pre-final design & cost
estimate
The purpose of these meetings will be to present design concepts and receive the City's opinions and
comments. Items to be specifically addressed could be as follows:
• Confirm configuration of process
• Confirm systems and site layout
• Identify control concepts
• Identify architectural and structural preferences
• Identify maintenance requirements and plant staff capability
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 7 of 48
• Identify operational schemes
• Identify tag numbering system
• Gather data,records, drawings,and miscellaneous information
• Identify project coordination and interfacing needs required to meet the project schedule
Delfvera6/es:
• Agendas
• Meeting Notes
Project Meetings
This task provides for meetings that pertain to the management of the project. The planned meetings
and frequency are described below. The Engineer will prepare and distribute written results of these
meetings to the City and the Team. Action items and decisions shall be clearly identified in the notes as
a decisions log with the date the issue was identified,the individual raising the issue,the individual
responsible for responding, the resolution/solution to the issue, and the resolution date.
• Conduct monthly status meetings with the City project team to provide an update on project
progress; receive information; coordinate the proposed design and construction activities under
this contract with other proposed and ongoing design,construction, and maintenance activities;
and to obtain direction and decisions from the City. Meetings will occur throughout Preliminary
Design, Design,Bidding, and Construction phases of the project and will last approximately 2
hours, not including preparation and meeting notes.A total of 50 monthly meetings are planned
over the duration of the project.
• A total of six(6)targeted meetings with the City project team to discuss project issues will be
scheduled. These meetings will be scheduled in advance to facilitate a focused, in-depth
discussion.
D�llveraWes:
• Agenda
• Meeting Notes
Internal Team Meetings
The Project Team will meet on a bi-weekly basis to coordinate efforts and keep all team members
informed about the project. The Engineer will conduct interdisciplinary coordination review meetings
with its sub-consultants at the 30%, 60%, and 100%Pre-Final submittal stages. A total of 40 internal
meetings are planned during the Preliminary and Design Phases.
Dellvera6/es:
• Agenda
• Meeting Notes
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Prej.No. 120170 Page 8 of 48
Design and CAD Standards
This task includes the development of design and CAD standards for the project. Design standards and
typical design details will be developed for use on all portions of the project. Standard drawing setup,
layering,and production standards will be implemented on all portions of the project.
QA/QC Program
This program includes the development and enforcement of QA/QC procedures and design and CAD
Standards for Design. Reviews will be conducted for the 30%, 60%and 100%Pre-final level of design
completion.
Design Quality Control Review
The Engineer will provide the services of a Design Quality Control Committee (DQCC). The DQCC
will be led by a Senior Engineer that will meet independently from the Design Team to review the 30%,
60%and 100%Pre-final progress milestone submittals for technical merit, completeness of the drawings
and specifications,and interdisciplinary coordination prior to submittal to the City. The Design Team
and the DQCC will meet to review and resolve DQCC comments and suggested modifications to the
progress milestone submittals. The comments and resolutions will be documented in a memorandum.
The DQCC will be responsible for the following focused areas of review for each design submittal:
• Consistency with the intent of the design concepts established in the Preliminary Design
• Technical merit
• Conformance with Engineer's Design Checklist
• Conformance with Regulatory Agency and Development Services Design Checklists
• Constructability
• Operability and Maintainability
Deliverables.
• Project QA/QC Manual
• Quality Control memo with review comments on design submittals
Cons&ucaon Quality Control Review
The Engineer will provide the services of a Quality Control Committee(QCC)that will be led by the
Project Manager that will meet independently to review the quality of construction and possible
resolutions to construction situations that way arise. The QCC will be responsible for the following
focused areas of review.
• Construction Quality
• Constructability
• Operability and Maintainability
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 9 of 48
I PRELIMINARY DESIGN PHASE
Prior to the preparation of detailed plans and specifications,the Engineer will develop a Preliminary
Design (30%Design)for the High Service No. 3 project elements. The purpose of the Preliminary
Design phase is to develop an adequate definition of the Project to enable the Detailed Design phase to
proceed without significant changes. A prerequisite to the preparation of plans and specifications is the
development of a specific design agenda that incorporates the project site conditions and constraints,
summarizes the rationale for each major detailed design decision,and contains design criteria including
process control criteria and process descriptions for each component and system incorporated into the
project. Another objective of Preliminary Design is to identify desirable equipment types, as well as the
need to specify sole source procurement and/or equipment pre-purchase options. The selection and
design of major equipment will be based on technical factors, operability,and optimal lifecycle cost
analysis.
The results of Preliminary Design phase will be compiled into a single DRAFT Preliminary Design
Report(PDR)for the General Design Criteria tasks and major project elements. The PDR will establish
the design parameters, criteria,and concepts necessary for preparation of detailed plans and
specifications. The PDR will be delivered and presented to the City for a four(4)week staff review
period followed by a resolution of comments at a regularly scheduled progress meeting. The PDR
along with comments from the City will be incorporated in the FINAL Preliminary Engineering Report
(PER),as appropriate,which will be submitted to TCEQ.
Deliverables:
• Three(3)copies of DRAFT PER
• Three(3)copies of the FINAL PER and schematic drawings
1.1 General Design Criteria
The Engineer will develop general Process Flow Diagrams and Design Criteria for all of the major
equipment and systems associated with High Service No. 3. Also, a device numbering system, general
notes, legends and symbols will be developed.
Deeliverables:
• Process Design Criteria, Process Flow Diagrams, Device Numbering System
1.1.1 Civil-Site Design Concept
The Engineer will develop preliminary site plans taking into consideration setbacks,site access,
interface with ONSWTP access roads,topography,existing utilities, and landscaping. The Engineer
will develop preliminary yard piping and grading and paving plans reflecting the proposed
improvements. Preliminary site plans should include setbacks, floodplain delineations,topography,
proposed structure locations,vehicular circulation (plant drives),finished floor or top of structure
elevations,drainage patterns and major drainage features. The Engineer will identify items required by
the City for initial site plan approval and make sure those features are shown on the site plan.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A4"
LNV Proj.No. 120170 Page 10 of 48
1.1.2 Preliminary Drainage Report
The Engineer will update the on-site management of storm water runoff taking into consideration the
proposed facilities. A Preliminary Drainage Report will be submitted to the City. Also included will be
a draft update to the Storm Water Pollution Prevention Plan.
Deliverable:
• Preliminary Drainage Report
• Draft Updated Storm Water Pollution Prevention Plan
1.1.3 Power Distribution,Alternate Power,and One-Line Diagrams
The Engineer will develop preliminary electrical one-line diagrams showing major equipment and
method of providing power,determine estimated electrical equipment sizes for housing requirements
and develop preliminary electrical load calculations. The Engineer will recommend appropriate
alternate power provisions.
Deliverables:
• Power Feed Criteria, Alternate Power Criteria, One-Line Diagrams
1.1.4 Control System Planning and System Architecture Diagrams
For High Service No. 3,the Engineer will develop a control system architecture diagram, a process and
instrumentation diagram, basic control logic description, and the method of control.
Deliverables:
• Preliminary P&IDs
• Control System Architecture Diagram
• Preliminary Process Control Descriptions
1.1.5 1.1.5 High Service No. 3 Support Systems
The Engineer will develop design criteria for the support systems at High Service No. 3. This task
includes the plant,potable, and fire protection water systems.
1.2 High Service Pump Station No. 3 Design Criteria
1.2.1 Pump Duty Conditions
The Engineer will develop general design criteria and preliminary evaluation documentation for the duty
conditions of High Service No. 3. The duty condition design criteria will include design flow capacity
(firm)and design pressure capacity. This evaluation will account for population and demand projections
as well as the TCEQ-approved Alternative Capacity Requirement (ACR) Exception. The criteria will
also include recommendations for redundancy of pumping capacity,future provisions and plant re-rating
goals.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 rage 11 of 48
DliyemblES:
• Duty Condition Design Criteria and Preliminary Evaluation Documentation
• Equipment Data Sheets
1.2.2 Pump Types
The Engineer will develop general design criteria and preliminary evaluation documentation for the
proposed pump types of High Service No. 3. This general design criteria and evaluation will provide a
sound recommendation of proposed pump type(i.e. vertical turbine vs. split-case centrifugal). These
criteria will also include recommendations for redundancy of pumping capacity and future provisions.
De/ivera6les:
• Pump Type Design Criteria and Preliminary Evaluation Documentation
• Equipment Data Sheets
1.2.3 Piping
The Engineer will develop general design criteria and preliminary evaluation documentation for the
proposed piping associated with High Service No. 3. Considerations for net positive suction head
(NPSH),clearwell connectivity and operational flexibility will be provided. These criteria will also
include recommendations for redundancy of valving and future provisions.
Delivera6/es:
• Piping Design Criteria and Preliminary Evaluation Documentation
• Equipment Data Sheets
1.2.4 System Controls
The Engineer will develop general design criteria and preliminary evaluation documentation for the
proposed system controls associated with High Service No. 3. Considerations for enhanced automation
and integration with existing ONSWTP controls will be provided. Additionally, design criteria and
evaluation for upgrading the existing controls at High Service No. 2 will be provided.
Delivera6/es:
• System Controls Design Criteria and Preliminary Evaluation Documentation
• Equipment Data Sheets
1.2.5 Electrical Design
The Engineer will develop general design criteria and preliminary evaluation documentation for the
proposed electrical design associated with High Service No. 3. Considerations for use of existing
infrastructure and alternate power will also be provided.
Dellvera!'dler.•
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-l"
LNV Proj.No. 120170 Page 12 of 48
Ud ii
• Electrical Design Criteria and Preliminary Evaluation Documentation
• Equipment Data Sheets
1.2.6 Risk Management
The Engineer will develop general design criteria and preliminary evaluation documentation for the
management of risk associated with the design of High Service No. 3. Findings, data and baseline
evaluations obtained in the initial phase of this project will be expounded upon to finalize the assessment
of risk associated with each design parameter. Risk and Decision matrices that were also utilized in the
initial phase of the project will be implemented in the preliminary design phase of the project.
Additionally,the risk management to be performed by the Engineer will include a tabulation of Critical
Success Factors(CSFs)and Potential Processes Activities and Tasks (PATS)that were also established
in the initial phase of the project, which will ensure that all project objectives and goals are satisfied.
Finally,
DelfveraWes:
• Risk Management Plan
• Risk and Decision Matrices
• Tabulation of CSFs
• Tabulation of PATS
1.2.7 Preliminary P&IDs
The Engineer will develop preliminary Process & Instrumentation Diagrams(P&ID), a control system
architecture diagram, basic control logic description,and the method of control for all of the equipment
that will be in service after the completion of High Service No. 3.
D�eUyeraWes:
• Preliminary P&IDs
• Preliminary Equipment Control Descriptions
• Preliminary Instrumentation List
• Preliminary Input/Output (UO)Point Count List
1.2.8 Future Facilities
The Engineer will update the Site Plan to reflect how the ONSWTP could be expanded in the future
after High Service No. 3 is complete.
D�eliveraWes:
• Updated Site Plan for High Service No. 3 and future phase(s)
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 13 of 49
1.3 Geotechnical Coordination
The Engineer will identify the extent of subsurface geotechnical investigations as required to support the
design of the new facilities and will coordinate this effort with the City's selected Geotechnical
Engineer. The Engineer will prepare a draft scope of work for the Geotechnical Engineer that includes a
vicinity map for the site, identifies the number of bores and bore locations (the Geotechnical Engineer
will be consulted in identifying bore locations), and creates the bore location exhibit. The Engineer also
will review the draft geotechnical report findings and recommendations. The report prepared by the
Geotechnical Engineer should include discussions on the laboratory and test analyses, findings and
recommendations of the investigation,exhibits, boring logs, detailed descriptions of surface and
subsurface conditions, seismic conditions, geotechnical profile, and recommendations for all required
foundations(including piers, if necessary)and roadways, and recommendations of any additional
geotechnical investigations that are required for design. Geotechnical findings and recommendations
should include soil bearing loads, lateral earth pressures,trenching,excavation and over-excavation,fill
and backftll, structural and foundation design parameters, soil corrosiveness,and design pavement
section design criteria.
Deliverables:
• Draft Scope of Work for Geotechnical Engineer
1.4 Architectural Concepts Development
The architectural concepts of the existing High Service Pump Building No. 2 will be used to develop an
architectural program for the proposed High Service Pump Building No. 3. The Engineer will provide
the initial architectural concepts and will prepare architectural drawings, renderings and 3-D model to
illustrate what the proposed building will look like. This task includes the evaluation of various building
horizontal and vertical relief elements, architectural treatments, construction materials, surface finishes,
and color palettes, and the cost impacts of the various alternatives. The goal of this task is to select a
cost-effective architectural programming and aesthetic concept so that the building will be compatible
with the architecture of ONSWTP.
Deliverables:
• Preliminary Architectural Program
1.4.1 Landscaping Concept
The landscaping concept of the existing facilities will be used to develop a landscaping program for
proposed improvements at ONSWTP. The Engineer will provide initial landscaping concepts to
illustrate what the landscaping improvements will look like for High Service Pump Building No. 3. The
concepts developed under this task will be used by the Engineer to prepare a preliminary site plan
illustrating the location of the proposed landscaping improvements.
DeUverables:
• Preliminary Landscaping Site Plan
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-L"
LNV Proj.No. 120170 Page 14 of 48
1.5 Preliminary Design Package
The process for distributing the final basic design criteria for this project will include preparation of a
DRAFT and FINAL Preliminary Engineering Report(PER)that includes documentation of changes
made subsequent to the Regulatory Compliance and Implementation Plan and documentation of the
recommendations from the Preliminary Design Tasks.
The PER will describe the modifications,upgrades,types of materials and equipment, layouts, and other
design criteria. It will also include preliminary drawings developed to a 30 percent level of completion.
The capital costs will be developed to a Class 3 cost level, as defined by the Association for the
Advancement of Cost Engineering(AACE). Annual O&M costs, including any cost savings that may
occur by implementing the recommended alternative,will also be developed.
iv
• Level 3 Cost Estimate(included in PER)
• Three(3)copies of the DRAFT Preliminary Design Report(PDR)
• Three(3)copies of the FINAL Preliminary Engineering Report(PER)
2 DESIGN PHASE
The Engineering services to be provided under this stage of work will include services related to the
final detailed design of the ONSWTP High Service Pump Building No. 3.
The intent of the Design Phase of this project is to prepare a set of Contract Documents to define the
work of the ONSWTP High Service Pump Building No. 3 project in such a manner that satisfies the
needs of the City, the requirements of governing regulatory agencies,and clearly and completely
conveys the design intent and requirements to the prospective Bidders and the awarded Contractor. The
Engineer will prepare final detailed plans and technical specifications in accordance with the
Preliminary Design and any adjustments to the Preliminary Design as suggested and authorized by the
City.
2.1 General Design
2.1.1 General
The Engineer will update the Process Flow Diagrams and Design Criteria for all of the major equipment
and systems from the Preliminary Design. Also,the device numbering system, general notes, legends,
abbreviations, and symbols will be updated.
2.1.2 Civil Site Design
The Engineer will finalize the site plans taking into consideration setbacks, site access,access roads,
topography, existing utilities,and landscaping. The Engineer will finalize the yard piping and the
grading and paving plans reflecting the proposed improvements. Site plans should include final
property boundaries,easements, setbacks, zoning, floodplain delineations,topography,proposed
structure locations,vehicular circulation(plant drives),finish floor or top of structure elevations,
City Proj.No.E 11066 ONSWTP High Service Pump Building No.3 Exhibit"A•1"
LNV Proj.No. 120170 Page 15 of 49
drainage patterns and major drainage features. The Engineer will identify items required by the
Planning Department for site plan approval and make sure those features are shown on the site plan.
2.1.3 Final Drainage Report
The Engineer will update the on-site containment of storm water runoff taking into consideration the
proposed facilities. The Engineer will also finalize the SWPPP for the ONSWTP High Service Pump
Building No. 3.
2.1.4 Power Distribution,Alternate Power,and One-Line Diagrams
The Engineer will update the electrical one-line diagrams showing major equipment and method of
providing power, determine estimated electrical equipment sizes for housing requirements and develop
preliminary electrical load calculations. The Engineer will update the alternate power provisions
defined in the PDR along with one-line diagrams, electrical site plans, site lighting plans,conduit
schedules,and panel schedules.
2.1.5 Pump Station Control System
The proposed High Service No. 3 controls will include a new SCADA system as described in the PDR.
The system network diagram and the individual points to be monitored, measured, alarmed and
controlled described in the PDR will be updated.
2.1.6 ONSWTP High Service Pump Building No. 3 Support Systems
The Engineer will design the potable water, site fire protection systems, and site security upgrades.
2.1.7 Maintenance of Plant Operations
The Engineer will prepare Maintenance of Plant Operations(MOPO)plans to provide information to
allow the Contractor to avoid interrupting the operation of new or existing treatment processes or units
other than as coordinated with the City. The purpose of the MOPOs is to provide the Contractor a
sequence to perform their construction activities in such a manner that uninterrupted treatment of water
flows and continuous operation of all essential plant services and facilities are maintained throughout the
construction period so that the ONSWTP is in compliance with all of the regulatory requirements at all
times.
This task also includes development of a plan for testing, startup, and initial operation of the High
Service No. 3 improvements that is consistent with the anticipated sequence of construction. This plan
will be developed with input from the City's operation and maintenance staff.
2.2 High Service Pump Station No. 3 Design
2.2.1 Pump Duty Condition Design
The Engineer will finalize the design and provide design calculations and documentation for the duty
conditions of High Service No. 3. The duty condition design will include design flow capacity(firm)
and design pressure capacity.This final design will account for population and demand projections as
well as the TCEQ-approved Alternative Capacity Requirement(ACR)while including recommendations
for redundancy of pumping capacity,future provisions and plant re-rating goals. Also included in this
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 16 of 48
effort is the generation, by hydraulic modeling software, of multiple system curves for the City's
distribution system to account for the variety of duty conditions that the High Service No. 3 pumps will
be required to satisfy. The model-generated system curves will account for existing and future elevated
storage tanks and the minimum, average and maximum daily demands under each storage tank scenario.
Additionally,the duty condition design will account for HI standards for High Service No. 3 suction and
discharge piping.
�liverab/es:
• Duty Condition Design and Final Selection Documentation
• Equipment Data Sheets (Pump Curves&Design Points)
2.2.2 Pump Type Design
The Engineer will finalize the design and provide finalized evaluation documentation for the selection of
the proposed pump types of High Service No. 3. The design and evaluation will provide a sound
recommendation of proposed pump type (i.e.vertical turbine vs. split-case centrifugal). The design will
also include recommendations for redundancy of pumping capacity and future provisions.
DellveraWes:
• Pump Type Design and Final Selection Documentation
• Equipment Data Sheets (Pump Curves&Design Points)
2.2.3 Piping Design
The Engineer will finalize the design and provide design calculations for the proposed piping associated
with High Service No. 3. Considerations for net positive suction head(NPSH),clearwell connectivity
and operational flexibility will be provided. The design will also include recommendations for
redundancy of required valving and future provisions in accordance with HI standards.
DellveraWes:
• Piping Design and Final Calculation Documentation
• Equipment Data Sheets
2.2.4 System Controls Design
The Engineer will finalize the design and provide final documentation for the proposed system controls
associated with High Service No. 3. Considerations for enhanced automation and integration with
existing ONSWTP controls will be provided. Additionally, design and evaluation for upgrading the
existing controls at High Service No. 2 will be provided.
D�elivera6les:
• System Controls Design and Final Proposed Design Documentation
• Equipment Data Sheets
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 17 of 48
2.2.5 Architectural,Mechanical and Electrical Design
The Engineer will provide architectural design services for the new High Service Pump Building No. 3
and associated electrical room and generator building extension, as needed. This includes preparing
final architectural drawings and specifications based upon the Preliminary Design. The drawings will
include a site plan and for each building, floor plans, roof plans,room finish schedules, door and
window schedules,elevations, building sections,wall sections, stair plans and sections,and details for
building components. Specifications anticipated include masonry,concrete, floor sealers, roofing
system, metal flashings, miscellaneous metals, ladder to roof, stairs, railings, metal doors, finished
hardware,windows, glass and glazing, sealants, stucco,paint and stain finishes, fire extinguishers and
bridge crane.
The Engineer will provide heating,ventilation,and air conditioning(HVAC),plumbing,and electrical
design services for the High Service Pump Building No. 3 and associated electrical room and generator
building,as needed. This includes preparing final drawings and specifications based upon Preliminary
Design. The drawings will include floor plans, sections, schematics, fixture and equipment schedules,
panel board schedules, and details for the HVAC,plumbing,and electrical building components.
Specifications anticipated include ventilation,HVAC equipment,air ducting,plumbing fixtures,and
light fixtures.
2.2.6 Structural
The Engineer will provide structural engineering design services. This includes preparing final
structural drawings and specifications based upon the building layouts, foundations and miscellaneous
structures developed in the Preliminary Design.
2.2.7 Landscape Architecture
The Engineer will provide,through a qualified sub-consultant, landscape architecture design services.
This includes preparing final landscape and irrigation drawings and specifications based upon the
Landscape Concept developed in the Preliminary Design.
Dellvera6/es:
• Graphic exhibits illustrating landscape design
2.3 60% Design - Plans &Sped ications
The 60 percent design will include the preliminary front-end documents,preliminary technical
specifications for major equipment items, development of control system strategies,preliminary piping,
preliminary equipment lists,and instrumentation lists. Under this task,the conceptual drawings prepared
under Preliminary Design will be developed into the 60%Design level.The 60%drawings will include
dimensioned piping and equipment drawings; structural and architectural layouts,elevations, and
sections; and detailed P&ID schematics, and equipment electrical one-line diagrams,power plans, and
lighting plans.
The LNV Team will prepare 60 percent level of completion plans,which will be defined and consist of a
level of completion by disciplines as follows:
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 19 of 48
• Cover/Title Sheet 70%
• Sheet List 90%
• General/Standard Sheets 70%
• Demolition 70%
• Process Mechanical 70%
• Civil 70%
• Structural 70%
• Architectural 70%
• HVAC and Plumbing 60%
• Instrumentation/Control 50%
• Electrical One-Lines 60%
The Team will prepare 60%complete specifications,which will generally include:
• Specification index
• Preliminary front end documents(Division 0)
• General requirements (Division 1)
• Completed equipment specifications
• Preliminary specifications for support disciplines
2.4 100% Pre-final Design - Plans and Specification
The 100%Pre-final Design segment is the continuation of detailing the plans and specifications. Work
generally consists of addressing the review comments from the 60%design,completing typical and
project details,completing specifications,and completing coordination between civil,process,
mechanical, structural,architectural,electrical and control system designers. The Team will prepare
100% level of completion plans.
The Team will prepare 100%complete specifications,which will generally include:
• Revised front end documents(Division 0).
• Revised general requirements of contract(Division 1)
• O&M Manual equipment requirements(Division 1)
• Curricula and O&M training requirements(Division 1)
City Proj.No.E1 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 19 of 48
+ Divisions of technical specifications (Division 2 to 48, as needed)
All technical specifications will be prepared in accordance with the guidelines established by the
Construction Specifications Institute(CSI) for Divisions 1 to 48.
2.5 FINAL Design - Construction Documents
The intent of the FINAL Design is to assist the City with obtaining Building Permits, industrial
exemptions and regulatory approvals from other agencies. The FINAL Design will incorporate the
comments received from the City and regulatory agencies, and comments received from the Design
Quality Control Committee(DQCC) into a set of Contract Documents. All plans,specifications, and
calculations required for the building permit and regulatory submittals will be sealed and signed by a
Professional Engineer,Architect, and Landscape Architect, as appropriate,who is registered in the State
of Texas. The calculations will include those calculations required for permit review and approval (e.g.
structural,plumbing, HVAC,electrical, and drainage). Specifications will be delivered as an 8-112"x
11"set and on a CD-ROM in Microsoft Word(version 2007 or as directed by City)and in Adobe PDF.
Plans will be submitted as both full size and %2-size and on a CD-ROM in electronic files for the project
in AutoCAD 82007, or as directed by City. Upon the receipt of the final comments from City and the
regulatory agencies,the Engineer will incorporate the final comments into the construction documents
and prepare them for distribution to the City, bidding Contractors, and the Team.
Dellvera6/es:
• Response memos to review comments(60%, 100%and FINAL)
• Sets of Plans (60%, 100%and FINAL)
• Sets of Specifications (60%, 100%and FINAL)
• Construction Cost Estimates(60%, 100%and FINAL)
• Maintenance of Plant Operations (MOPO)(60%, 100%and FINAL)
• Operations and Commissioning Plan (60%, 100%and FINAL)
• One (1) CD of Specifications/Drawings (PDF, Word and CAD files)
• Sealed calculations (incl.process,structural, HVAC,plumbing,and electrical)
3 BIDDING PHASE
This task will consist of assisting the City with conducting a Pre-Bid Conference,preparing the Pre-Bid
Conference minutes,responding to bidder questions,preparing addenda,and evaluating the bids, and
recommending an award to the Contractor. The City will advertise the bid and distribute the bidding
documents(plans, specifications, and addenda)to the interested bidders and suppliers.
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 20 of 48
3.1 Pre-Bid Conference
Approximately 3 weeks after the notice of bids has been advertised by the City,the LNV Team will
assist the City in conducting a Pre-Bid Conference to review the details of the project and solicit
questions regarding the Bid Documents. The Team will prepare a draft agenda for City review, address
the review comments and finalize the agenda, and document the conference in writing within 5 working
days.
Dellverables:
• Meeting Agenda
3.2 Bidding Coordination and Addenda Preparation
The Team will answer City and Contractor questions,develop written responses in the form of Contract
Addenda,provide (1)set of any required addenda for distribution to Bidders, and provide overall
support to City during the bid advertisement period. The addenda will include,as needed, (1)full size
and(1)half-size sets of addenda drawings for distribution by the City to interested Bidders.
aeliveraWes:
• Contract Addenda as necessary
3.3 Bid Evaluation and Recommendation of Award
The Team will tabulate and review all bids received for compliance with the requirements of the bid
documents, including addenda. After consultation with City,the team will prepare a written award
recommendation based on this review and knowledge of proposed contractors' and subcontractors' past
performance records.
DellveraWes:
• Bid Tabulation
• Contract Award Recommendation Letter
4 CONSTRUCTION PHASE
The intent of the Construction Phase is to assist the City in confirming that construction of the Project is
carried out in accordance with the requirements of the Contract Documents and the requirements of the
City and regulatory agencies,within the project schedule, and with a minimum of disruption to ongoing
activities at the facility. The construction Contract Documents are defined as the Agreement between
the City and the Contractor, general conditions, supplemental conditions,drawings, standard details,
specifications,addenda, approved project schedule, and executed change orders prepared for the
construction of the project. The construction services effort will have the goal of facilitating the
construction to enable the Work to progress in an efficient and cost-effective manner,while maintaining
operations.The anticipated construction duration is 27 months.
During the construction phase of the project,the following terms will apply:
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-L"
LNV Proj.No. 120170 Page 21 of 48
• In regards to the review of submittals from construction contractors, LNV will review and
approve or take other appropriate action upon construction contractor(s)' submittals such as shop
drawings,product data and samples, but only for the limited purpose of checking for
conformance with information given and the design concept expressed in the contract
documents. LNV's action will be taken with such reasonable promptness as to cause no delay in
the work while allowing sufficient time in LNV's professional judgment to permit adequate
review. Review of such submittals will not be conducted for the purpose of determining the
accuracy and completeness of other details such as dimensions and quantities.
• If Engineer is called upon to observe the work of City's construction contractor(s) for the
detection of defects or deficiencies in such work, Engineer will not bear any responsibility or
liability for such defects or deficiencies or for the failure to so detect. Engineer will not make
inspections or reviews of the safety programs or procedures of the construction contractor(s), and
will not review their work for the purpose of ensuring their compliance with safety standards.
• Engineer will not assume any responsibility or liability for the performance of construction
services,or for the safety of persons and property during construction, or for compliance with
federal, state and local statutes,rules, regulations and codes applicable to the conduct of the
construction services. Engineer will have no influence over the construction means,methods,
techniques, sequences or procedures. Construction safety will remain the sole responsibility of
the construction contractor(s).
• All contracts between the City and its construction contractor(s)will contain broad form
indemnity and insurance clauses in favor of City and LNV, in a form satisfactory to LNV.
4.1 General Project Administration and Meetings
As the designated Design Consultant for the project, LNV will consult with and advise the City and act
as its representative during construction. LNV will serve as the central point of contact for the
Contractor. Instructions from the City to the Contractor(s)will be issued through LNV, who will have
authority to act on behalf of the City to the extent provided in this Scope of Work, except as otherwise
provided in writing. However, LNV will not be responsible for the means,methods,techniques,
sequences or procedures of construction selected by the Contractor(s) (except as otherwise specified in
the Contract Documents) or the safety precautions and programs incident to the Work of the
Contractor(s). Subconsultant personnel and other engineering and architectural disciplines from the
design team will also provide a presence on the site through scheduled coordination meetings and
inspections to provide quality control and monitoring for conformance with the design intent.
LNV and other Project Team members will conduct specific architectural, electrical, and structural
inspections required by governing Codes,prepare applicable documentation and records of such
inspections,and certify compliance with design requirements and governing Codes. LNV will
accompany visiting inspectors representing public or other agencies having jurisdiction over the Project
and will record and report the outcome of these inspections.
LNV or other Project Team members will review factory test reports as required by the Contract
Documents and verify that the data reported meets the requirements of the contract documents. LNV
will review test reports,whether by the Contractor or the Design Consultant, for compliance with quality
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 22 of 48
standards and will take appropriate action to obtain additional data if necessary regarding the quality of
materials and work in-place.
The efforts of LNV will be directed toward providing a greater degree of confidence for the City that the
completed Work of the Contractor conforms to the Contract Documents. However, LNV will not be
responsible for the failure of Contractor to perform the Work in accordance with the Contract
Documents.
On the basis of onsite examination of materials,equipment, and workmanship, LNV will keep the City
informed of the progress of the Work,will endeavor to guard the City against defects and deficiencies in
such Work, and may disapprove or reject Work failing to conform to the Contract Documents. This task
will include the following items:
• Conduct a pre-construction conference. At the conference,LNV will identify field services to be
provided and discuss appropriate coordination procedures. LNV will prepare an agenda for the
meeting and will prepare and distribute the meeting notes.
• Provide construction administration, quality control,value engineering support and coordination:
LNV will provide construction administration and quality control services during the course of
the project to assure that the overall technical correctness of the construction phase services and
that specified procedures are being followed and LNV's schedules are being met. LNV will
provide coordination functions during the construction phase as follows:
• Hold coordination meetings with the City and Contractor.
• Coordinate with regulatory and approving agencies and utilities as required.
• Coordinate the work of specialty sub-consultants assigned to the project.
• Maintain and provide detailed project records and documentation during the construction phase.
Project records will include correspondence, schedules, submittals,test data,project data,
payments, change orders, meeting minutes, clarifications,mark-ups of drawings and
specifications, and other such documentation. Project records will be delivered to the City's
representative upon completion of the construction contract. Records will be maintained at the
LNV's office.
• Project Manuals.
• Status reports for the construction contract will be provided.
4.2 Change Orders
LNV will review cost and time estimates for change orders and for Contractor's claims for additional
cost or compensation due to differing site conditions, force majeure,material or equipment shortages, or
other causes. LNV will also provide an estimate of the additional Design Consultant costs (if any)that
would be incurred as a result of the change order.
LNV will evaluate Contractor's claims to determine whether they are justified under the Contract and
will review Contractor's proposals for additional compensation, credits, and/or time relating to changes
or claims. LNV will make recommendations to the City's Project Manager on the amount of additional
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Pmj.No. 120170 Page 23 of 48
compensation, credit, or time extension due to the Contractor. In addition,LNV will clarify matters and
work to resolve discrepancies with the Contractor.
LNV,with other Project Team members, will perform necessary design revisions in connection with
change orders to reflect modifications requested by the City,or as required by unforeseen conditions.
Coordination of the resulting change order requests and any additional Design Consultant research and
design efforts,up to a maximum number of hours as shown in the fee schedule,are included in this
scope.
LNV, with input from other Project Team members,will consider and evaluate Contractor's suggestions
for changes in the Contract Drawings or Specifications and respond as appropriate or as required by the
Contract Documents. LNV will coordinate with the City and provide recommendations pertaining to the
suggested design modifications.
LNV,with other Project Team members, will also perform necessary design revisions authorized by the
City in connection with change orders to reflect modifications requested by the Contractor and will
perform services in evaluating substitutions proposed by Contractor. Coordination of the resulting
change order requests and any additional Design Consultant research and design efforts,up to a
maximum number of hours as shown in the fee schedule,are included in this scope.
Deliverables:
• Design Recommendations and Revisions as necessary
4.3 Perform Site Visits
In addition to field services described above, LNV and other Project Team members' staffs and/or
managers will conduct regular visits to the site (at least two(Z)per month)to familiarize themselves
with the status of work, make spot checks of work-in-progress,verify conformance with the design
intent, and conduct detailed coordination of construction issues. Field reports will be kept to document
progress and issues. A total of 54 site visits are anticipated for the duration of construction.
Deliverables:
• Field Reports as necessary
4.4 Review Submittals and Test Results
LNV will receive, log and distribute for review and approval the submittals, shop drawings, samples,
test results, operations and maintenance manuals, and other data that Contractor is required to submit.
LNV will distribute and file the submittals after review action has been taken. LNV will follow-up to
verify that revisions are made and resubmitted as required and will verify that such required submittals
are received and approved prior to installation or payment for the materials covered. LNV will also
perform a review of the schedule of shop drawing submissions and schedule of values prepared by
Contractor and will discuss status of the submittals at construction progress meetings. LNV will be
responsible for completing the submittal reviews within 15 business days and for monitoring the status
and timeliness of responses.
LNV,with other Project Team members,will review and approve product data,shop drawings, samples,
test results, operations and maintenance manuals, and other data that the Contractor is required to
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 24 of 48
submit. However, such reviews will be conducted only for conformance with the design concept of the
Project and compliance with the information given in the Contract Documents. Such review and
approval or other action will not extend to means,methods, sequences,techniques or procedures of
construction selected by Contractor,or to safety precautions and programs incident thereto.
As part of this task,LNV will maintain a submittal log showing dates of submittal,transmittal action to
other sub-consultants, dates of return and review action. Copies of the log will be furnished to the City
and the Contractor monthly. LNV will also evaluate the Contractor's request for substitutions.
Submittal review efforts are based on a maximum of two (2)reviews per submittal and that no more
than fifty percent(50%)of the total number of first submittals will require two(2)reviews. The level of
effort for this task is based on receiving 100 shop drawing submittals. Not included in the scope of work
for this task is the witnessing of specification compliance testing at manufacturer's factories.
OieliveraWes:
• Monthly Updated Submittals Log
• Reviewed Submittals with Submittal Status
• Test Data Reviews
4.5 Issue Interpretations and Clarifications
LNV will act as main point of contact for interpretation of the requirements of the Contract Documents
and judge of the acceptability of the work based on the requirements shown or specified. LNV will be
responsible for responding to Requests for Information(RFI)within 5 business days and for monitoring
the status and timeliness of responses.
As part of this task, LNV will maintain a RFI log showing dates of submittal,transmittal action to other
sub-consultants, dates of return, and a summary of the response. Copies of the log will be furnished to
the City and the Contractor monthly. The level of effort for this task is based on receiving 50 RFIs.
As specified in the General Conditions of the Contracts, LNV will interpret and issue decisions on
claims of the Contractor(s)or the City relating to the acceptability of the work or the interpretation of
the requirements of the Contract Documents or pertaining to the execution and progress of the work.
LNV will also have authority,as the City's representative,to require special inspection or testing of the
work.
LNV and other Project Team members will issue interpretations and clarifications of the Contract
Documents,as requested by the Contractor(s)or as deemed necessary by the Resident Engineer, to
facilitate proper fabrication,construction,or installation of work. LNV will render interpretations or
decisions in good faith and in accordance with the requirements of the Contract Documents (e.g., within
10-days).
In the event of a claim or dispute by the Contractor, LNV will interpret the requirements of the Contract
Documents and judge the acceptability of the work. LNV will make written recommendations to the
City on all claims of the Contractor related to acceptability of the work,or the interpretation of the
requirements of the Contract Documents pertaining to the execution and progress of work,or additional
work as deemed necessary by the City.
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 25 of 48
Dellvera6/es:
• Monthly Updated RFI Log
• RFI Responses
• Contractor or City-Requested Change Reviews as necessary
• Contract Document Interpretations and Clarifications as necessary
4.6 Landscape Architecture
The Engineer will provide,through a qualified subconsultant, landscape architecture construction phase
services. This includes attendance at three progress meetings,four site visits,plant material review at
nurseries, submittal reviews,clarifications and responses to RFIs,punch list reviews,and preparation of
record drawings.
OiellveraWes:
• Field Reports
• RFI Responses
• Reviewed Submittals with Submittal Status
4.7 Substantial Completion/Final Acceptance Inspection
Following notice from the Contractor, LNV and other Project Team members will conduct an inspection
to determine if the Project is substantially complete in accordance with the construction documents. If
LNV considers the work substantially complete,then LNV will deliver to City and the Contractor a
Certificate of Substantial Completion and a list of observed items requiring completion or correction
(punch list), date for completion for the punch list, and recommendation for division of responsibilities
between the City and the Contractor.
LNV and other Project Team members will conduct a final inspection to determine if the finished Work
has been completed to the standard required by the Contract Documents and that Contractor has fulfilled
its obligations as required. This inspection will be based on the punch list and any other functional or
operational deficiencies that occur in the time period between when the punch list is generated and the
Final Inspection. A final list of items to be completed or corrected in accordance with the requirements
of the construction documents will be prepared and submitted to the Contractor.
After the Contractor has completed the work of the final punch list and upon written notice from the
Contractor,LNV will review and determine that items on the final list have been completed or corrected
and make recommendations to the City concerning acceptance and final payment.
Dellve�a6/es:
• Substantial Completion Recommendation
• Substantial Completion Punch List
• Final Completion Recommendation
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 26 of 48
• Final Completion Punch List
4.8 Record Drawings
LNV and the project team will prepare and deliver to the City record drawings of the constructed work
both in hard copy and complete electronic files for the project in AutoCAD and PDF. Record drawing
information will be obtained from redlined drawings prepared by the Contractor.
LWIVembles.
• 1 full-size sets of drawings
• 1 V2-size sets of drawings
• 1 CD of drawings in AutoCAD and PDF format
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 27 of 49
ADDITIONAL SERVICES (ALLOWANCE)
1 PERMITTING &AGENCY COORDINATION (AUTHORIZED)
1.1 Building Permit/ Industrial Exemption Affidavit
The Engineer will prepare building permits and/or industrial exemption applications,make Final Design
submittals to the City Development Services Department, and respond to comments received from the
Department until the exemptions/building permits are approved. The actual cost of the permit(s)will be
paid by the City and/or Contractor and the permit will be obtained by the Contractor prior to the start of
construction.
Delfvera6/es:
• Building Permit Applications or Exemptions
• Response Documents to City Comments
1.2 General Agency Coordination
Engineer will provide coordination with the personnel at the governing State/Federal agencies to seek
approval needed to construct and operate the High Service No. 3 improvements. This will involve
correspondence with TCEQ during the preliminary design and design phases to work toward their timely
approval of the proposed process improvements and/or modifications and to maintain compliance with
the City's CT Study,Monitoring Plan,Monthly Operating Report and ACR Exception. The Engineer
will provide backup documentation,clarifications, answers as requested by the permitting agencies. The
Engineer will provide technical assistance to the City when such support is necessary to coordinate
meetings and materials required for the Project.
The City will take the lead for permit coordination with all governing agencies except for the permits
indicated below. The Engineer will provide technical assistance to City when such support is necessary
to coordinate and reconcile permitting requirements for the proposed project. The anticipated major
coordination and permitting activities are listed in the tabulation below in terms of the project
stakeholders involved and the project components requiring coordination. The actual cost of the
permit(s)will be paid by the City.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 29 of 48
Table 3 Permitting Coordlnatlon
Stakeholder Project Component(s) Lead
Design Review Board (Scope is based LNV
on approval of the concept at the staff Building Architecture City
level).
Planning and Development Services Building Permits LNV
Department city
Water Dept, Fire Department Hazardous Materials Management Plan LNV
HMMP , Site Plan Building Permit city
Texas Commission on Environmental Review & Decommissioning (Approval LNV
Quality (TCEQ) to Construct and Approval of CDM Smith
Construction
Texas Commission on Environmental CT Study, Monitoring Plan, Monthly LNV
Quality (TCEQ) Operating Report, ACR Exception CDM Smith
Compliance and Review and Evaluation
This task will also include agency coordination meetings to be attended and conducted by the Engineer
or the City. These meetings will discuss the project components outlined above and will include the
stakeholders listed above (City—4 meetings, County/State—4 meetings, and Private—2 meetings).
This task assumes that the total number of meetings will not exceed 10 two hour meetings
Deffvera6fes:
e Agency Meeting Minutes
e Meeting Exhibits
e CT, MP and MOR submittals to TCEQ
e Response Documents to TCEQ Comments
2 TOPOGRAPHIC SURVEY (AUTHORIZED)
2.1 Site Survey
The Engineer shall provide a site survey of the entire project limits. This will consist of the High
Service Pump Building No. 3 site,which includes approximately 21 acres of developed land with paving
and existing structures, and 12 acres of undeveloped land. The Surveyor will perform a boundary and
topographic survey of the sites, identify all setbacks, easements,rights-of-way,major features and
structures at the plant and tie all survey work to the plant's existing horizontal and vertical coordinate
system. Contours will be provided for every foot of elevation change,and results of this task will be
presented in AutoCAD drawings which can be used as civil backgrounds. The total area to be surveyed
is approximately 32 acres.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 29 of 48
14
In addition,the Surveyor will set two(2)permanent horizontal control points/benchmarks on the site
that will be used for the entire Phase 2 design and construction work.
Dellverab/es:
• AutoCAD files with all spot elevations and 1 foot contours
• Two permanent survey control markers
2.2 Subsurface Utility Engineering (SUE)
The A/E shall perform engineering services which will result in accurately identifying the location of
subsurface utilities, and for acquiring and managing that level of information during the development of
the project. These services shall conform to standards and guidelines as described in FHWA and ASCE
Subsurface Utility Engineering publications. The final work shall be completed such that all known
utilities with potential conflicts are graphically depicted in both a digital and hard copy/plan sheet
format.
As the design progresses and when necessary,the A/E may be required to locate utilities that have a
high potential for conflicts with the proposed improvements. For the purpose of this agreement,
"locate"means to obtain precise horizontal and vertical position of the utility line by excavating a test
hole. The test holes shall be done using vacuum excavation or comparable nondestructive equipment in
a manner as to cause no damage to the utility line. After excavating a test hole, the A/E shall perform a
field survey to determine the exact location and position of the utility line. This work is considered
quality level A.
The SUE tasks shall include—
Develop a test hole Location Plan based upon the guidelines set forth in the document: Standard
Guidelines for the Collection and Depiction of Existing Subsurface Utility Data,published by the
ASCE, current edition, and obtain utility company records as required.
1. Neatly cut and remove existing pavement with the cut area not to exceed 144 square inches.
Excavate using a method enabling vertical and horizontal exploration through this cut.
2. Excavate test holes in such a manner as to prevent any damage to wrappings, coatings, or other
protective coverings, such as vacuum excavation or hand digging.
3. Backfill with approved material around utility structure.
4. Furnish, install,and color code a permanent above ground marker(i.e.P.K. nail,peg, steel pin,
or hub)directly above the centerline of the structure and record the elevation of the marker.
5. Provide a permanent restoration of the pavement within the limits of the original cut at the time
of backfill. If the test hole is excavated in an area other than the roadway pavement,the area
disturbed shall be restored to equal or better than the condition before excavation.
6. Identify utility locations in digital and reproducible certified plan sheet format. At a minimum,
the A/E shall provide the following test hole information:
• Elevation of top and/or bottom of utility tied to datum of the furnished plan.
• Elevation of existing grade over utility test hole.
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LNV Proj.No. 120170 Page 30 of 48
• Horizontal location referenced to project coordinate datum. The A/E shall perform all
required survey work.
• Outside diameter of pipe or width of duct banks and configuration of non-encased multi-
conduit systems.
• Utility structure material compositions and condition.
• Identification of benchmarks used to determine elevations.
• Elevations shall have an accuracy of+/-0.1-ft and certified accurate to the benchmarks used
to determine elevations.
• Horizontal data accurate to within+/-0.2 ft or applicable survey standards,whichever is
more precise.
Provide the above SUE services(up to 120 field_crew_hrs), including hydro-excavator and operating
crew, as required by the contract documents and/or as requested by the City.
3 ENVIRONMENTAL ISSUES (AUTHORIZED)
• Provide Phase 1 Environmental Site Assessment(ESA)and Archeology Reports in order to
identify areas posing a risk of requiring action/remediation, extending the schedule, and/or
exceeding the budget.
• The ESA identifies areas likely exposed to a release of a hazardous material or petroleum
product in the past or present, or at risk of being exposed to a release in the near future. A
release could be into a structure on the property or into the ground, groundwater,or surface water
on the property.
• A typical Phase 1 ESA consists of a visual site inspection, inspection of property records, and
State and Federal database research.
• Identify and develop a scope of work for any testing, handling, and disposal of hazardous
material and/or contaminated soils that may be discovered or disturbed during construction.
• Provide inspection and testing services for hazardous materials directly related to High Service
No. 1. This will be conducted prior to the demolition of High Service No. 1 in order to
determine what, if any,precautions are necessary while demolishing the existing building and
equipment. The inspection will include specific and methodical sampling and testing of the
components that will be demolished in this project(Pumps,motors,valves,piping,floor and wall
connections,etc.). The results of the testing will be used to develop a mitigation plan and
recommendations as to the best way to proceed with the demolition and classify materials for
proper disposal.
D�ellverab/es:
• Phase 1 ESA and Archeological Report
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-l"
LNV Proj.No. 120170 Page 31 of 48
* High Service No. 1 Hazardous Materials Inspection Report
• Test Results
4 CONSTRUCTION OBSERVATION SERVICES (TBD)
Provide construction observation services as described in Exhibit A
5 START-UP & TRAINING SERVICES
SA Facilities Start-Up
LNV and other Project Team members will provide start-up services sufficient to transfer finished work
from a construction status to an operating, functional system(s). Such services may include review of
Contractor's start-up plan,preparation and coordination of a start-up plan and procedures for City
personnel to use, observation and monitoring during start-up procedures, and assistance to City
personnel during a period of initial operation(commissioning). The commissioning services will
provide SCADA system installation inspection services and attend and lead FAT and SAT(IV&V)
testing for SCADA systems. Having the engineer perform the factory acceptance testing and the site
acceptance testing, as well as providing detailed construction inspection services provide additional
quality assurance for the plant and help to ensure that the final product will meet all of the owner's
expectations.
LNV will coordinate with the Contractor and City in advance of scheduled major systems tests or start
of important phases of the work. LNV will validate that the testing program submitted by the Contractor
is in conformance with the Contract Documents and will adequately assure that the system(s)will
respond properly during normal operations and anticipated unusual conditions. LNV will observe
conduct of testing and startup and will verify that the approved testing program is followed and the
reports provided are accurate and complete.
LNV and other Project Team members will review the Contractor's training plan and instruction
materials for compliance with Contract Documents. Contractor or Manufacturer training presentations
will be scheduled and coordinated with City personnel and facility operation.
Start-up services budget shall be based on providing a Project Engineer(as needed,up to 4 weeks @ 40
hrslwk),Process Specialist(as needed,up to 3 weeks @ 40 hrs/wk), Electrical Engineer(as needed, up
to 2 weeks @ 40 hrslwk), and an Instrumentation& Controls Engineer(as needed, up to 2 weeks @ 40
hrslwk)during facilities start-up.
5.2 Training Support
To supplement the training from the Contractors and Manufacturers, LNV and other Project Team
members will also provide training support to plant operating personnel on the project objectives, design
intent, and system operational procedures. A total of 4 training support sessions that will last
approximately 4 hours are planned. The training will be both classroom and hands-on and is intended to
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 32 of 48
w
supplement the information presented in the O&M Manual. Training support budget is limited to a total
of 48 hours.
Delivera6/es:
• Review Comments on Contractor or Manufacturer Training Outlines and Lesson Plans
• Outlines and Lesson Plans for Training of Operations and Maintenance Staff
5.3 Factory Witness Testing
Provide specialty engineer to witness factory testing of the special equipment as required by the contract
documents. Provide the services of Engineer's staff and other team members(as needed, up to 26 hrs)
as required by the contract documents and as requested by the City.
6 WARRANTY PHASE
LNV and other Project Team members will provide services after completion of the construction phase,
such as inspections during the 12-month warranty period, reporting observed discrepancies under
guarantees called for in the construction documents,and provide assistance for resolution of defects to
be corrected under warranty. The correction of any defects observed in the inspections is the
responsibility of the Contractor and their subcontractors and suppliers. This scope assumes that such
services may be required for up to 140 hours per 12-month warranty periods.
�Pelfvera6/es:
• Correspondence with Contractor and equipment manufacturers
• Reports on warranty inspections
7 SCADA & EQUIPMENT O&M DOCUMENTATION (OPTIONAL)
The Engineering Consulting services to be provided under this stage of work will include services
related to the SCADA system and the preparation of an operations and maintenance manual for the High
Service Pump Building No. 3 improvements.
7.1 SCADA Documentation and Equipment O&M Documentation
Provide standardized SCADA documentation,which will include PFDs,P&IDs, loop sheets, logics,
SCADA architecture, DCS 1/0 lists, instrument lists,tie-in lists,piping lists, equipment lists, and
instrumentation specification sheets. The construction documents will include the requirements within
the Construction Contract and specifications that the Contractor is to prepare SCADA documents as
specified,for submission to the A/E for review and approval. A/E will provide the final SCADA
documentation to City in organized format when approved.
Prepare an Equipment Operation and Maintenance Manual for submittal to the City. Incorporate review
comments from the City, ONSWTP operations personnel and Program Manager and develop a FINAL
Equipment O&M Manual.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 33 of 48
8 PUBLIC INVOLVEMENT (N/A)
9 ELECTRONIC OPERATIONS AND MAINTENANCE MANUAL (TBD)
To date the extent of the operations and maintenance documentation for the ONSWTP has been limited
to an existing operations manual and individual equipment manuals. While these documents are
sufficient to guide the operations and maintenance of the equipment and systems at the facility, the City
has indicated a desire to compile a comprehensive plant Operations and Maintenance(O&M)manual
that would bring together the information required to operate and maintain the overall facility. The
major objective is to provide operations and maintenance staff with quick access to the information that
is essential to performing their jobs. The Engineer, in this contract, will only provide the electronic
O&M Manual for the ONSWTP High Service Pumping System (HSPS)which can be incorporated into
a comprehensive plant O&M Manual.
With today's technology, LNV does not believe that an O&M manual should be a static document that is
stored on a shelf, but rather should be an interactive web-based tool providing nearly instantaneous
access to the stores of information that should be available to the operators. The LNV approach to
developing electronic O&M manuals in the most efficient way is to focus on five fundamental issues:
• Making sure the content is correct and current.
• Developing good interface aesthetics and graphics to provide a pleasing user experience.
• Making the manual usable through attention to proper organization and coherent navigation.
• Providing a system that can be easily modified and/or expanded.
• Making technology decisions that allow for integration of new technologies,without an
excessive technology-maintenance burden on the City.
Beyond any other consideration,the content must be correct and focused on what the O&M staff needs
to know. The electronic O&M manual format provides the opportunity to keep write-ups on procedures,
control descriptions, etc. short and to the point(a fundamental in any web page design as well as in a
successful O&M manual). Yet deeper levels of detail can be provided through links in the documents to
allow the user to research a problem to its fullest extent, if necessary,for the task at hand.
A key to the success of an O&M manual project, in whatever format, is the involvement of the end
users. O&M staff at the facility must be provided the opportunity to contribute to the development
process in a way that doesn't increase their workload, but does allow meaningful contributions. LNV
will work directly with the users in developing and verifying our O&M manual content. The on-line
format allows for immediate feedback as the content is being developed—it is published on-line,as it is
developed(after our internal QC check),at which time users on all shifts may review and comment
directly to the authors. This allows updates to be made the next day in some cases.
Deliverables:
• Draft submittal of HSPS O&M manual content shell and format for City review and approval
• Draft HSPS O&M manual in electronic format for City review and approval
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-l"
LNV Proj.No. 120170 Page 34 of 48
ry Ntu
• 1 paper copy of the Draft HSPS O&M manual for City review and approval
• 1 presentation to City on Draft HSPS O&M manual
• Final HSPS O&M manual in electronic format
• 1 paper copy of the Final HSPS O&M manual
• 1 presentation to City on Final HSPS O&M manual
9.1 Organize Electronic Format and Security
LNV will work with the City operations and IT staff to determine the best approach to the electronic
" format and security access issues. LNV will develop a content shell for review by the City prior to
installing the content. This task will include coordination with the City's systems integrator, security
coordinator,and technical staff as well as the end users. LNV will organize the electronic O&M manual
format to address the user's needs in six areas:
• Content
• Aesthetics
• Usability/Features
• Information Maintenance/Expansion
• Technology/Implementation
• Information Security
The site will be designed with the following basic layout:
• Functional navigation buttons(help, search,feedback)at the very top of the site.
• Topical navigation menu on the left side of the screen. An expanding tree menu system will be
used to organize content by process area and topic.
The look and feel of the site will be managed using cascading style sheets to make it easy to modify
aesthetics across the site. The O&M manual will be developed as a web site, suitable for access using a
web browser from a CD,LAN, intranet, or Internet connection. The documents will be in HTML
format with supporting graphics in formats described below.
The following hardware and software will be used to access/host the O&M manual. Existing City
hardware and software will be utilized as much as possible. Any additional equipment or software will
be included in the Contract Documents and will be furnished by the Contractor.
• Microsoft Internet Explorer with Java and JavaScript enabled
Internet Information Server
• 27" monitor with 1200 x 1080 resolution
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 35 of 49
9.2 Compile Background Information
LNV will research and inventory the historical information and documents that exist for the ONSWTP
HSPS by examining the records found at the site and from the central City office files. In addition,LNV
will assemble the large quantity of reports and drawings gained from City through previous project work
on the Preliminary Design. The information to be researched and inventoried will include the following
types of documents relating to the ONSWTP:
• Original Equipment Manufacturer Manuals
• Design Reports
• Construction Drawings and Specifications
• Regulatory Applications and Approvals
• Materials Safety and Data Sheets
• Written Facility and City Policies
LNV will compile these documents and coordinate the copying or transfer of the information into the
appropriate electronic format.
After a review of the design drawings and specifications, manufacturer's manuals,and existing HSPS
data systems (CMMS, etc.),an inventory of the HSPS equipment will be conducted in which nameplate
information will be collected for major pieces of equipment. That information will be used in the
Design Phase.
9.2.1 Standard Process-Level Content Sections
The O&M manual content will be developed with several standard sections. The purpose and format for
those standard sections are described here. Each of these sections will be presented as topics within a
given HSPS. Any section that is lengthy will be provided with an index at the top of the page to allow
jumping directly to sections within the page.
9.2.1.1 Opening Page
HSPS will open with a file that contains the name of the process area and a schematic showing an
overview of the area.
9.2.1.2 Overview
The Overview section will provide a brief(2 pages maximum)description of the HSPS including the
HSPS objectives and brief descriptions of how those objectives are accomplished and components used
in the area. Schematic diagrams of the area will accompany the description. Each Overview will
contain the following headings:
• Purpose&Objectives.
• HSPS.Fundamentals and General Description.
• Sub-Systems.
• Relations to Other Systems or Processes.
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LNV Proj.No. 120170 Page 36 of 48
9.2.1.3 Theory
The Theory section is used to briefly describe HSPS theory(where applicable) and specific application
of that theory to this HSPS. The section includes sample calculations.
9.2.1.4 Design
The Design section presents design criteria for the HSPS. This section presents process-level design
criteria and major equipment design characteristics; equipment data are provided in the Components
section. The criteria will be presented in two-column tabular format,with the HSPS parameter in the
left column and the design value in the right. When the design criteria are longer than a single screen,
an index will be provided at the top of the page to sections in the page.
9.2.1.5 Control
The Control section presents a description of typical modes of control and control strategies for the
major control loops in the HSPS. The strategies will include interlocks,permissives, and alarms.
Specific operating procedures are given in the Procedures page. For each meter,gauge,and other
analytical equipment,ranges and set points will be displayed.A screen shot of each control panel will
also be included,with callouts for major items on the panel along with a description of those items.
9.2.1.6 Procedures
Standard operating procedures (SOPS)will be developed with the following sections:
• General Overview.
• Normal Operation.
• Abnormal Operation.
• Emergency Operation.
9.2.1.7 Safety
This section will include safety information specific to the HSPS, including descriptions of area-specific
hazards and precautions. Each HSPS-Specific safety section will contain the following headings:
• Hazardous Materials
• MSDS Links
• Personal Protective Equipment Requirements
• Confined Spaces
• Fire System (extinguisher locations,sprinkler systems,hydrant locations)
The section will also contain an area-map locating safety-related items(chemical locations,fire
extinguishers,fire hydrants, emergency eye wash, etc.)
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 37 of 49
9.2.1.8 Drawings
The Drawings section provides a listing of all CAD drawings pertinent to the HSPS. The summary list
will indicate Drawing ID,Title and Discipline. The list will also provide links to view details about the
drawing or to view the drawing itself.
9.2.1.9 Components
The Components section provides a listing of all major equipment components within this HSPS.
Information will be presented in a tabular format and include the following columns:
• Name-The common name for the component
• Equipment Number-The component ID tag as specified on the design drawings
• Characteristics-The characteristic size, capacity,etc. for the component
• Function-A brief description of the component's function in the process
Each equipment number will be a link to a detailed report for each component,which will include basic
equipment data(manufacturer, model,etc.) as well as lists of photos, design drawings, manufacturer
manuals,and recommended routine maintenance. The equipment data will be developed from an
inventory of all of the equipment in the HSPS.
9.2.1.10 Troubleshooting
The Troubleshooting section presents, in a tabular format,typical problems,possible causes, and
remedies for HSPS-level problems. The table will include the following columns:
• Symptom
• Possible Cause
• Remedy
9.2.1.11 Alarms
The Alarm Response section will be similar to the troubleshooting guide both in scope and organization.
Alarm summaries will be listed first by the alarm name followed by the numerical designation.
Following this information will be a list of possible causes and suggested responses. The set of causes
and responses will be listed like a troubleshooting guide, organized to present the most obvious cause of
the alarm first and the least likely cause of the alarm last.
9.2.1.12 Routine Maintenance
The Routine Maintenance guide will identify the maintenance tasks recommended by the manufacturer
to be performed for each piece of equipment. They will be organized in the database and presented in
the detailed report for each piece of equipment.
9.2.2 Facility-Wide Reference Sections
As part of the on-line system LNV will also develop non-specific information areas that will assist in the
overall management and operation of the HSPS. These areas are listed below.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-P'
LNV Proj.No. 120170 Page 38 of 48
9.2.2.1 Home Page
The Home Page will be a map of the HSPS with links to treatment units.
9.2.2.2 Directives
This page will be used by the Senior Operators to post operational directives for other operators. These
directives will include:
• Operating set points.
• Equipment Out of Service.
• Shift Schedules.
It is anticipated that the page content will be updated on up to a daily basis.
9.2.2.3 Regulatory Documentatlon & Reports
Links to PDF versions of the major facility regulatory documentation and reports are provided here.
These include Storm Water Pollution Prevention, Spill Prevention, Control and Countermeasure, CT
Study, Monitoring Plan, Monthly Operating Report.
9.2.2.4 Drawings
This section allows users to search and display PDF Record drawings related to the plant.
9.2.2.5 MSDS
This section allows users to search and display lists of Materials Safety and Data Sheets and to review
the resulting MSDS.
9.2.2.6 Manufacturers O&M Manuals
This section allows users to search the database of scanned manufacturer manuals,and view the
resulting PDF files(where available).
9.2.2.7 Help/About
This will be a help file that describes how to use the manual
10 CONFORMED CONTRACT DOCUMENTS (TBD)
The Team will incorporate the addenda changes into the plans and specifications to provide conformed
Contract documents. All drawings will be stamped conformed. Half-scale plans will be provided with
laminated covers bound with either GBC comb or spiral binders.
DellverdWes:
• Contract Addenda as necessary
• Pre-Bid Meeting Agenda, Presentation, and Meeting Minutes for Addenda
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 39 of 48
• Bid Tabulation
• Contract Award Recommendation Letter
• Conformed Plans and Specifications
• 3 copies of the Conformed Plans and Specifications(half-scale plans)
• CD in electronic character recognition Adobe PDF and Word 2007 format
11 EXISTING FACILITIES CONDITION ASSESSMENT (TBD)
The Engineer will evaluate the condition and treatment reliability of the existing facilities at the
ONSWTP to define the condition of the existing structures and equipment that will remain in service
after the High Service No. 3 improvements are complete. The purpose of the condition assessment is to
evaluate the suitability of the existing structures to provide up to XX years of reliable service and
equipment to provide up to XX years of reliable service. Engineer will make appropriate
recommendations for improvements to achieve the XX and XX year goals. Table 4 presents the
processes,structures, and equipment that will be evaluated.
Table 4 Condition Assessment- Structures & Equipment
High Service No. 2 Building, Equipment, Controls, etc.
Clearwell No. 2 Structure
Yard Piping Including Valves Connectivity, Condition, Age, Operability
Electrical Infrastructure MCCs, PCRs, VFDs, Alternate Power
Flows, Pressures, Vibration, Temperature
Instrumentation Chlorine, and Ammonia
As the design and construction tasks that may result from the condition assessment
cannot be defined exactly at this time they are excluded from this scope of work.
The En ineer must have authorization from the City to proceed with such design and
construction tasks.
DPI! era6/es:
• Condition Assessment PDR
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 40 of 49
12 WINDSTORM CERTIFICATION (AUTHORIZED)
Engineer will perform Windstorm calculations, inspections,and provide certification for the following
structures:
1. High Service Pump Building No. 3 &Electrical Room
2. Alternate Power Building Extension and Fuel Storage
3. Cable Tray Supports
• Prepare WPI-I form in accordance with the requirements of the Texas Department of Insurance
(TDI)for Windstorm for the each of the New Structures; including foundations.
• Review design calculations for new building structures and foundations to insure design is in
accordance with the International Building Code 2003/2006 and Texas Dept. of Insurance for
Windstorm compliance.
• Perform wind pressure calculations in accordance with the International Building Code 2003/2006
for all building envelopes to insure all component and cladding elements meet or exceed the
requirements of TDI for Windstorm.
• Review all necessary submittals for foundation reinforcing,wall and floor framing,
windows/frames/anchoring, doors/frames/anchoring, louvers/frames/anchoring and roofing for
compliance with TDI. Initial submittal review and one (1)re-submittal review is included in this
contract. Additional review of re-submittal's will be performed at an hourly rate of$150.00.
• Perform necessary inspections during the entire construction process for all buildings and their
respective foundation systems as required to visually verify that all foundation reinforcing,
anchorage,primary and secondary framing,connections, sheathing installation, doors,windows and
louvers are all constructed as designed. Additional re-inspections will be performed at an hourly rate
of$150.00.
• Submit WPI-2—BC-5 forms upon completion of construction to receive the WPI-8 Windstorm
Certificate.
Windstorm Certification Requirements:
The Contractor/Owner shall be responsible for providing all necessary Design/Assembly
Documentation for all windows, doors, louvers...etc.to the Windstorm Engineer/Inspector as required
to conform to the requirements of the Texas Department of Insurance. All windows,doors,
louvers...etc., at a minimum, shall meet all positive(inward) and negative (outward)wind pressures for
"Components and Cladding" in accordance with the International Building Code 2006 (IBC 2006 with
latest Texas Revisions) as calculated by Texas Registered Professional Engineer for the specific project.
All Custom-Built Doors/Windows must be tested for the appropriate wind design pressures with a
certified facility as approved by the Texas Dept. of Insurance prior to receiving any certification.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 41 of 48
13 PEER REVIEW COORDINATION AND RESPONSE
Anticipated effort is based on providing these services over the course of the 20 month preliminary
design/design periods consisting of 12 workshops and 5 preliminary and design submittals.
• The City has retained the services of Peer Review Team to review Project Deliverables and
provide comments to City and Engineer.Engineer will respond to standard review comments
from the City's Peer Review Team. Design revisions based upon Peer Review Comments are not
included in this Scope.
• Participate as directed by the City in Peer Review of the project with the City and a Peer Review
Team, a separate dedicated engineering team for peer review that is contracted by the City.
14 HIGH SERVICE PUMPING SYSTEM ENERGY AUDIT & ENERGY
CONSERVATION EVALUATION (TBD)
Energy represents the largest controllable cost of providing water services to the public.Many facilities
were designed and built without energy costs as a major concern. With large pumps,drives, motors,and
other equipment operating 24 hours a day,water utilities can account for some of the largest individual
energy expenses incurred by a local community.
At a time when many communities are striving to reduce operating costs and greenhouse gas emissions,
an energy audit can provide the tools and resources necessary to help eliminate energy waste and lower
operating costs of wastewater utilities.A review or thorough study of a facility's energy performance
will identify areas for operational improvements and cost savings such as labor,chemicals,maintenance,
and disposal costs. A thorough energy assessment may alert managers to other issues that can be
identified and explored for further energy reduction measures.An unexplained increase in energy
consumption discovered through a utility bill analysis may be indicative of equipment failure,an
obstruction, or other problems associated with facility operation that may have not been exposed
otherwise.
A water facility energy audit by LNV allows the facility owner to discover ways to save money by
improving the energy efficiency of current operations. LNV will examine controls systems and high
service pumping to offer recommendations for operational improvements. Typically these may include
variable frequency drives for speed control, SCADA control systems,pumping operations, scheduling,
building-related inefficiencies, and other upgrades to help your facility use less energy.
As part of the energy audit, LNV will provide a High Service Pumping System energy analysis and
strategic operating plan offering recommendations for retrofitting,replacement,and energy conservation
opportunities. The plan contains a financial payback analysis, including estimated annual savings,
estimated cost to implement, simple payback,and a savings-to-investment ratio (SIR) for each
recommendation.This allows the owner an opportunity to prioritize energy efficiency measures
according to your capital budget and allows you to forecast for future capital expenditures.
LNV will provide the City with a strategic commercial energy management plan which prioritizes the
most cost-effective recommendations for energy savings.The plan includes:
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-I"
LNV Proj.No. I20170 Page 42 of 48
• A comprehensive list of recommended energy investments with the best paybacks and savings to
investment ratios
• A detailed list of low-cost opportunities for energy savings
• Recommendations for energy improvements that could be implemented with the High Service
No. 3 construction
• Current and projected energy use
• Annual electric consumption/costs
• A comprehensive analysis of existing energy inefficiencies
• A list of potential energy rebates, incentives,grants,and other funding opportunities
• Renewable energy opportunities and feasibility
• Energy management strategies and how they can be implemented
• Inventory and description of existing conditions
14.1Elements of the Audit Report
LNV will prepare an Energy Audit Report that incorporates each of the following elements:
14.1.1 Historic Energy Consumption
1. Compile energy usage and costs for the High Service Pumping System for the twelve months
prior to the audit including kW,kWh, BTUs, therms, etc.and shall include billing meter readings
that corroborate usage.
2. Identify the utility rate schedule under which services are provided to each meter.
3. Enter the required building and utility data into the U.S.Environmental Protection Agency's
(EPA) Portfolio Manager energy benchmarking system for comparable water energy
performance.
14.1.2 High Service Pump Building or Measure Description:
Characterize facility usage and occupancy profiles, size, construction features including an assessment
of the building envelope (windows,doors, insulation,etc.)and pump equipment description and
operations.
14.1.3 Equipment List:
Provide a detailed inventory of equipment, which contains pertinent information for all energy
consuming equipment including estimate of equipment efficiency and remaining useful life. For
example, for pumping and controls(i.e. VFDs, actuated valves,etc.),provide power ratings,
manufacturer-claimed efficiencies,power consumption and current energy costs per pump.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-l"
LNV Proj.No. 120170 Page 43 of 48
14.1.4 Energy Conservation Measures:
Provide a narrative summary for each energy conservation measure recommended. For example,for
lighting recommendations,for each area of each building,provide proposed fixture type,proposed lamp
type,proposed lamp count,proposed ballast type,total watts per proposed fixture,projected energy
savings per room,projected energy cost savings per room and before and after lighting levels. Similar
detail will be provided for other measures. Clearly document the key assumptions made in analyzing
each measure and describe the method of analysis.
The Energy Audit and Analysis Fee includes:
• Preliminary engineering consulting services to provide the City with the preliminary scope of
work, estimated installed cost,estimated annual kWh production and resultant energy savings,
and a financial analysis including all available incentives.
• (2)Bound color copies of the Feasibility Analysis
• Electronic Copy on disk
(4)Engineering site visits
• Client consultation
• Presentation of Energy Assessment
14.1.5 Limitations
1. LNV, Inc. will rely on the accuracy of any information submitted to us by the City in the
performance of our services,and will not be held responsible for errors or inaccuracies contained
in information provided to us.
2. Detailed Pump Station energy simulations will not be performed. The study will employ
techniques that rely on historical information compiled over the years from similar facilities.
Individual Pump Station performance will not be modeled in great detail. Rather, Pump Station
type, size and occupancy will be used to form a rough calculation model of the Pump Station(or
specific equipment)energy usage for use in determining the estimated results of energy
conservation measures. Likewise, construction costs will also be based on historic data compiled
from similar installations,and engineering opinion.
peffym lei:
• Draft and Final Feasibility Analysis
15 PHYSICAL LABORATORY SCALE HYDRAULIC MODELING STUDY
(TBD)
Conduct a physical hydraulic modeling study for proposed pump station design. The hydraulic
modeling study will construct a laboratory scale model to simulate the pump station and piping system,
evaluate proposed piping and pump station layout to identify abnormal flow conditions,and recommend
City Proj.No.E!1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 44 of 49
improvements. The other objective of the study will be to evaluate piping design alternatives for cost
savings if desired by the City. The laboratory scale hydraulic modeling study will be performed upon
completion of 30%preliminary design based on City-selected design option.
�/iveraWes:
• Final Physical Laboratory Scale hydraulic Modeling Study Report.
16 DISINFECTION CT EVALUATION (TBD)
Review current disinfection CT report and perform a disinfection CT evaluation based on proposed
HSPS No. 3, Clearwell No. 3,and piping improvements and disinfection application point
modifications. Determine disinfection CT deficiency as a result of increased treatment capacity and
recommend improvement options for implementation in a separate project. Modify current CT report to
reflect revised disinfection zones and associated detention times to obtain disinfection credit. Coordinate
with TCEQ and submit revised CT study report. The disinfection CT evaluation will be performed in the
final design phase of the project and will be coordinated with the Clearwell No. 3 project.
DElfverah/es:
• TCEQ-approved CT Study.
17 PLANT PROCESS AND HYDRAULIC EVALUATION (TBD)
Assess the hydraulic and process ratings for the plant and identify any regulatory, operations, or capital
improvement requirements to treat increased production capacity of 178 MGD to meet ACR
requirements by year 2025 and the 200 MGD plant re-rating goal. Review TCEQ design standard for
each process units including coagulation,flocculation,sedimentation,filtration, chemical system and
solids residual handling process (The raw water pump station and raw water delivery system are
currently being evaluated under a different project). Interconnection piping and pumping system
between the process units will be reviewed also to identify any hydraulic limitation for increased
capacity. Review the hydraulic profiles for the plant and identify hydraulic bottlenecks at a higher plant
capacity. Develop strategies to achieve a higher plant rating. Prepare technical memorandum to
summarize the evaluation results.
• Technical Memorandum
18 ELECTRICAL STUDIES (AUTHORIZED)
Provide study for High Service Pumping System and Alternate Power electrical short circuit prevention,
coordination study, and motor starting study for medium voltage service. These studies are
City Prof.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 45 of 48
recommended to develop detailed relay protection schemes to protect the distribution system while
managing Arc Flash and fault current hazards. These studies are important to maintain the safe and
reliable operation of the plant,as well as minimizing plant down time.
De1lveraWes:
• Technical Memorandum
19 CONTROL LOGIC &APPLICATION DEVELOPMENT
(AUTHORIZED)
Assist the City with defining and documenting the User Requirements Specifications (URS) for the
control system. Control Logic and Application Development is a necessary step in designing,writing,
and implementing the proper control logic. This task also insures that the control logic and applications
meet the owner's expectations and requirements and that the components function properly before being
integrated into the rest of the system.
• Provide engineering services required to develop and document the Detailed Functional
Specification(DFS)based on URS.
• Provide engineering services required to develop and document the control system's Sequence of
Operation(SOO)based on DFS.
• Provide engineering services required to coordinate the integrators development of the Human
Machine Interface (HMI) graphics for the operator work stations.
• Provide engineering services required to coordinate the integrators programming of the specified
PLC platform according to the SOO.
• Provide engineering services to coordinate the integrators verification and demonstrate to the
City that the PLC and HMI operator workstation function as designed prior to installation in
field.
De/fvembles:
• Technical Memorandum (for each task)
20 CONTROL SYSTEM INTEGRATION (AUTHORIZED)
Provide engineering services to determine and specify all control system configuration parameters
such as PID parameters, set points, and alarm levels required to achieve correct operation, alarming,
emergency notification, and response associated with the automated control system. Engineer will
include parameters for new pumps and equipment as well as modification to control system
parameters for existing equipment. Provide engineering services to oversee integration of the new PLC
panel into the existing SCADA system. Configure Historical server, integrate HMI screens into existing
system-wide HMI. Verify and demonstrate to Owner stability of the new, integrated system. This task is
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 46 of 48
subsequent to the Control Logic and Application Development. After the logic and applications have
been developed the operating parameters will be programmed into the logic. The applications will then
be integrated into the existing system and the pertinent equipment. Once integrated,the systems will be
tested for proper functionality.
21 PROJECT MANUAL (AUTHORIZED)
Provide a complete Project Manual that will serve as a communication tool and work plan. The Project
Manual will be a living document that will evolve throughout the life of the project. The Project Manual
will include, at a minimum,the following elements:
• Project specific summary and background information
• A list of key stakeholders and their responsibilities
• A discussion of the project parameters
• Project Schedule
• Project Budget
• Key Success Factors
• Key Risk Factors including a Comprehensive Risk Management Strategy
• QA/QC program and strategy
• Communication Plan
Under this task,the Engineer will prepare a Project Manual (PM)that will be distributed to all project
team members. The Manual will be prepared by LNV's Project Manager and will contain the scope of
work,project directory,communication protocols, schedule, budget,calendar, standards,and Quality
Assurance/Quality Control procedures for the project. The PM will document the plan to achieve timely
project delivery, encourage the consistent application of cost control strategies, and devote the utmost
attention to quality control. The Project Manual will be developed and maintained throughout the life
cycle of the project. This comprehensive document shall continuously evolve and govern all project
activities in order to enable the Owner to demonstrate, at any time and to any stakeholder,that the
project fits into the Owner's mission and clearly contributes to achieving the Owner's strategic
objectives. The Project Manual will also ensure that the project is planned and managed appropriately
to limit risk and efficiently produce the desired outcome.
Delfve bles.
• Approved Project Manual
22 PROGRAM MANAGEMENT & PROJECTS COORDINATION
The A/E shall attend additional Program Management and project coordination meetings as needed.
The additional coordination services shall be provided as needed(Project Manager up to 400 hrs).
City Proj.No.El 1066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 47 of 48
These services will be provided for the purpose of coordinating the efforts of the various related Water
System projects with this High Service Pump Building No. 3 project. The A/E will coordinate with the
City,Water Program Manager, and other design consultants on the various Water System projects.
Coordination shall consist of A/E's attendance of meetings to jointly discuss and communicate project
requirements and various other correspondences to promote continuity across multiple Water projects.
City Proj.No.E11066 ONSWTP High Service Pump Building No.3 Exhibit"A-1"
LNV Proj.No. 120170 Page 48 of 48
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engineers I architects � contractors CDM Smith:Yue Sun,P.E. BY'MJN&YS&as
Birth:Bill SW4 P.E.
PROJECT: ONSWrP High Service Pump Building No.3
PROJECT NO: E11058
CONCEPTUAL ESTIMATE OF PROBABLE • • COST
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1 Mechanical Including Pumps, Motors, Piping, 1 LS $ 3,175,000 $ 3,175,000
Valvin ,&Crane
2 Yard Piping Including Valving and Tie-Ins(CWs, 1 LS $ 2,265,000 $ 2,265,000
WWSPS,&HSPB2
3 Pump Building Including Foundations&Vaults 12000 SF $ 200 $ 2,400,000
4 High Service No.3 Electrical, Instr,&Control 1 LS $ 4,100,000 $ 4,100,000
5 Civil Site Work Including Grading, Roads,Parking, 1 LS $ 1,100,000 $ 1,100,000
Drainage,Demo,&Misc.Structures
U��"HIGH SERVtGENOrA'3 SUB�TOTLr"a
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6 Alternate Power Electrical, Instr.&Control 1 LS $ 2,000,000 $ 2,000,000
Including New Generator
7 Alternate Power Building Extension&Fuel Tank 1400 SF $ 225 $ 315,000
Foundation
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CONTINGENCY 30% $ 4,606,500
CONSTRUCTION SUB TOTAL(2013$) $ 19,961,500
DESIGN-BASIC SERVICE(8.0%) $ 1,597,000
ENGINEERING-ADDITIONAL SERVICES(2.0%) $ 400,000
TOPOGRAPHIC SURVEY(0.3%) $ 60,000
CONTRACT ADMINISTRATION 3.0% $ 599,000
ENGINEERING SERVICES 3.5% $ 699,000
CONSTRUCTION INSPECTION 3.5% $ 699,000
TESTING 1.0% $ 200,000
BOND INSURANCE(1.00%) $ 200,000
MISC. (PRINTING, ETC)(0.5%) $ 100,000
ADMINISTRATIVE SUB TOTAL $ 4,560,000
; , ,TO mT' , T " �S! 9124 527F,
CONSTRUCTION TOTAL(2016$)Nara t $21,813,000
PROJECT TOTAL(2016$)"oft 1 $26,373,000
NOTES:
1. Preliminary construction prices are based on recent and historical data on local projects in Corpus
Christi and costs should be escalated 3%per yr to the midpoint of construction in 2013 dollars.
2. Items not included in the estimate are any structures or equipment identified during the condition assessment as
requiring upgrades, rehabilitation,or replacement.
Appendix A2
ONSWTP High Service Pump Building No.3 Preliminary Estimate of Probable Cost
LNV Project No. 120170,000 Page 1 of 1
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i Appendix C
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CITY OF CORPUS CHRISTI,TEXAS
O.N.STEVENS WATER TREATMENT PLANT
HIGH SERVICE NO.3 CONCEPTUAL SITING EXHIBIT
«: MARCUS J. MNSEA -rL
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR AIE PROFESSIONAL SERVICESICONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury& Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises- Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired— Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim 1$2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,0001500,0001500,000
EXHIBIT"B"
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C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10)ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT
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H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT"B"
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PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
is DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: LNV,INC.
P.O.BOX: NIA
STREET ADDRESS: 801 Navigation,Ste 300 CITY: Corpus Christi ZIP: 78408-
FIRM IS: t. Corporation ® 2. Partnership B 3. Sole Owner ❑
4. Association S. Other
DISCLOSURE QUESTIONS
If additional space is necessary►,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an `ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
NIA
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
NIA
3. State the names of each "board member' of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board,Commission or Committee
Dan S.Leyendecker .__ Marina Advisory Board
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subpct of this contract and has an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Consultant
NIA
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official,employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Dan S.Leyendecker,PA Title: President
Signature of Certifying Date: of
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic Benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee" Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain,whether professional,industrial or commercial,and
whether established to produce or deal with a product or service, including but not limited to, entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint
stock company, joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers,Department and Division Heads, and Municipal Court Judges of the City of
Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant"Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.