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HomeMy WebLinkAboutC2013-341 - 11/12/2013 - Approved A CITY OF CORPUS CHRISTI RINCON BAYOU DIVERSION NUECES BAY SYSTEM SALINITY AND FRESHWATER INFLOW MONITORING 2013-2014 (City Project No. 8443) CONTRACT FOR MONITORING SERVICES The City of Corpus Christi, Texas, hereinafter called"City",and the Conrad Blucher Institute(CBI)at Texas ABM University- Corpus Christi, hereinafter called "CBI", hereby agree as follows: 1. SERVICES TO BE PERFORMED—CBI hereby agrees to perform all consulting services necessary to plan, develop, undertake, complete,and report the results of a study for ongoing salinity monitoring efforts in the Nueces Estuary consisting of three salinity monitoring stations in the Nueces River and Bay. II. SCOPE OF SERVICES — CBI's services will be those necessary to provide the required monitoring corresponding to station service including the following: • Station service includes exchange of Hydrolab instruments with a freshly calibrated unit; • Station service frequency will be based on observed marine growth fouling the instruments (every 2 weeks when warmer bay waters foster excessive marine growth and every 3 weeks when water temperatures are cooler); • All salinity monitoring stations will report salinity and water temperature; • All monitoring stations will also report dissolved oxygen, pH, and water depth; and • All data will be available in graphical and tabular format on the CBI website (http://www.cbi.tamucc.edu/Nueces-BayWater-Quality-Monitoring)within one hour of the time data were collected. A. TASKS—CBI will complete the tasks set forth in the research proposal attached as Exhibit"A". CBI will complete the following tasks: Nueces Bay Salinity Monitoring - Freshwater Inflow This is an ongoing project originating in the fall of 1991. Nueces Bay salinity monitoring by CBI consists of 2 monitoring platforms in the bay: one near Whites Point(SALT03) and the other mid bay, near the CPL power lines (SALT01); plus one station in the Nueces River(SALT05). In addition, with support from CBBEP, CBI will continue to maintain SALT08, at the mouth of the Rincon Bayou,which was,until recently, sponsored by the City. Parameters measured at stations SALT01, SALT03 and SALT05 include salinity, conductivity, dissolved oxygen, water temperature,water depth, and pH. The stations are located in such a manner to track fresh water inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater releases may be taken by the City if the salinity revels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report (hftp:/Aightho se.tamucc.e 1 r I produced by CBI and the Nueces River Authority (NRA) shows the current freshwater relief status. Nueces Delta Diversion Project- Freshwater Inflow The City has designed and built a diversion channel from the Nueces River into the delta at the head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long-term ecological studies of the effects of this diversion. Five salinity monitoring stations along the Rincon Bayou, begin fining at the head and ending of Nueces Bay have been established to determine the fate of freshwater diversions from the pipeline. 2013-341 Page 1 of 4' 11/12/13 .INCON BAYOU DIVERSION-SALINITY&FRESHWATER INFLOW MONITORING12013-2014 MONITORING M2013-170 Conrad Blucher Institute INDEXED, Nueces Bay Tidal and Meteorological Station The Texas Coastal Oceanic Observation Network (TCOON) operated a tidal/meteorological station (011) in the upper part of Nueces Bay at Whites Point. This station was replaced in the winter of 2010 with a new tidal monitoring platform (185) just across the bay, near the mouth of the Nueces River. Although not an official TCOON station, all maintenance and operation of the tidal station will follow TCOON protocols. Precise water level measurements from this station are used as a reference for work by the others in the various projects in the bay, river, and delta.The initial installation and maintenance was funded by the CBBEP. Funding for continuing maintenance of this station is currently being sought. Station Service and Maintenance All salinity and dissolved oxygen stations consist of a Hydrolab°water quality sonde, a radio, modem,. and 12 volt solar power system. Freshly calibrated units are exchanged with units on the station every 2 to 3 weeks, depending on the degree of observed marine fouling on the instruments. The Hydrolabs are taken back to CBI for post calibration and preparation for future service. An annual maintenance agreement with HydrotechZS of Austin, Texas, ensures the reliability of the Hydrolab°units. Covered underthis agreement are all components of the Hydrolab°,ensuring that the instruments deployed are as good as, or better, than factory standards. The factory warranty for all Hydrolab°datasondes have expired; therefore, all datasondes will be placed under the annual service agreement to ensure continual data collection at all stations. Data Collection A computer program,written by staff at CBI, polls each station every six minutes. Five measurements are requested from each instrument, these five are then averaged. The hourly averages are then placed into the database and reported on the CBI web site. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average ( 0/1 www.nueces- Lq.orq/CP/ClTY/ st r x. ). Monthly salinity levels in relation to the Upper and Lower Salinity bounds are found at httg:/Aightho se.tamucc.e !s it ,and are used to help determine if the City may take credits to offset scheduled freshwater releases from the storage impounds. Instrument Calibration All calibration standards used are NIST traceable, and purchased from HydrotechZS. Calibration and post-calibration methods used are those established by the manufacturer of Hydrolab°. All calibration and post-calibration records are available on the CBI website, httD;//Iiqhthouse.tamucc.edu/calib. An instrument maintenance agreement with HydrotechZS is used with each Hydrolab . Each unit is sent to the manufacturer annually for inspection and refurbishment. All components of the instrument are covered under the warranty agreement and they are replaced as needed. Collaborative Monitoring This proposed continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by CCS, UTMS1, HRI, COE, CBBEP, USGS and the City. Should the need or occasion arise where additional monitoring efforts are required, CBI will be in a position to support those efforts. KkEmlneadng bete UENNIFER%WATE 3 RINCQN BAYOU DIVERSION-SALINITY&FRESHWATER INFLOW MONITORINM013-2014 MONITORING Page 2 of 4 SERVICEMCONTRACT%Contract REVISED.doc B. RESEARCH PLAN AND METHODS — The specific research plan and methods are set forth in the Contract Proposal incorporated as Exhibit"A" of this contract. C. ORDER OF SERVICES—The monitoring period will be for November 15,2013 through September 30, 2014. III. FEES AUTHORIZED—The City will pay CBI a fixed fee not to exceed$94,605.00(Ninety-Four Thousand Six Hundred Five Dollars and Zero Cents)for providing all services for 2013-2014. This fee will be full and total compensation for all services provided and expenses incurred in performing the tasks specified in Section 11. Invoices will be submitted to the Director of Engineering Services. Invoices will be submitted no more frequently than once per month for services rendered.All invoices shall be accompanied by a cover letter summarizing project status and the tasks undertaken during the time period covered by the invoice. Invoices will be submitted in accordance with the budget attached in Exhibit "A". Invoices will be sequentially numbered for each project, state the project name(Rincon Bayou Diversion -Nueces Bay System Salinity and Freshwater Inflow Monitoring 2013-2014) and City project number 8443 . The letter shall state the number of the current invoice,the total authorized fee,the amount previously invoiced, and the current amount due. Statements will be based upon percent of project completed. However,a final payment of$3,500 will be retained until delivery of the final report. Exhibit"A" contains a detailed breakdown of the project budget for 2013-2014. N. TERMINATION OF CONTRACT—The City may,at any time,with or without cause,terminate this contract upon 30 days written notice to CBI at the addresses specified below. If termination occurs prior to the final completion of all work contemplated by this contract, CBI shall be paid for all reasonable costs incurred or contractually committed to be expended as of the effective termination date,including salaries of appointees for the remainder of their appointment. The foregoing shall not be construed to require the City to compensate CBI for any services not performed in a proper, professional manner. V. NOTICE ADDRESS-Correspondence concerning this contract shall be sent to the City and CBI as follows: City: CBI: Daniel Biles, P.E., Director of Engineering Services Larry Lloyd, Research Specialist II City of Corpus Christi Conrad Blucher Institute for Surveying and Science Department of Engineering Services Texas A&M University- Corpus Christi 1201 Leopard Street 6300 Ocean Drive, Unit 5799 Corpus Christi, TX 78401 Corpus Christi, TX 78412 (361) 826-3500 office (361) 438-6594 mobile (361) 826-3501 fax (361) 825-5759 office La Llo t mucc.edu VI. LOCAL PARTICIPATION -- The City Council's stated policy is that City expenditures on contracts for professional services be of maximum benefit to the local economy. VII. ASSIGNABILITY — CBI will not assign, transfer or delegate any of its obligations or duties under this contract to any other person without the prior written consent of the City,except for routine duties delegated to personnel of CBI. No part of CBI's fee may be assigned in advance of receipt by CBI without written consent of the City. The City shall not pay the fees of expert or technical assistance and consultants unless such employment, including the rate of compensation, has been approved in writing by the City. VIII. DISCLOSURE OF INTEREST—In compliance with City of Corpus Christi Ordinance No. 17112,CBI agrees to complete the City of Corpus Christi Disclosure of Interests form attached. Page 3 of 4 KTiVinearirg DataEx&awgaLIENNIFER%WATER18443 RINCON BAYOU DIVERSION-SALINITY 3 FRESHWATER INFLOW MONITORINGM13-2014 MONITORING SERV1C9=ONTRACTIContraet REVISED.doo CITY OF CORPUS CHRISTI TEXAS A&M UNIVERSITY -CORPUS CHRISTI. Mark , E Manager Date Lloyd, te Research ` e cialist I I Iterim Assistant City for Public Works & Utilities Conrad Blucher Institu a for St rrve ' g and Science Texas A& M University-Corpus Christi RECOMMENDED 6300 Ocean Drive l a/ ! Corpus Christi, TX 78412 (361) 825-5759 Office Daiii les, P.E„ Date Larry.Lloyd @tamucc.edu D' ector f Engine ri Services Gustavo G nzalez, P iE., Date /0 1S' Director f Water Op rations Dr. is Cifuentes Date We President for Research, Commercialization & Outreach APP VED '06 ,Office of Management& Budget at _Mr ATTEST City Secretary °; t '�LB ENTERED .. .... w Project No: 8 7 11.. 4 N13 Fund Source No:530000-4010-30220-84-43 .. Fund Name: Water Operating I MG]f MAINAUER Encumbrance No: .. .. .. Page 4 of 4 a K%EnIpneering D818 UE NIFERtWATER 3 RINCON BAYOU DPJERSION SAUNITY&FRESHWATER INFLOW MONITORING 15°2044 MONITORING SERVICEStCONT CT4CON CT doc Larry 'Jop']� Conrad Bhm her I rmh�I�c�11 sin I",uy4q:� und 56k, 11IMS A&M CONRAD ]BLUCHIER I g�' UNPIEPOTY MPPIJS INSTITUTE %CAHRIM FOR SURVEYING AND SCIENCE ".',kLC ("]i 3 5'' uJ ::(6 Sharon Bailey Lewis 24 August, 2013 1201 Leopard City of Corpus Christi Corpus Christi, Texas 78401 Dear Sharon Lewis: The statements of work covered herein are submitted to the City of Corpus Christi for consideration. These statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science (CBI) at Texas A&M University- Corpus Christi (TAMUCC). Included is an outline of our scope of work and budget to continue the ongoing salinity monitoring efforts in the Nueces Estuary. PROPOSED SCOPE OF WORK FOR NUECES BAY SYSTEM SALINITY AND FRESHWATER INFLOW MONITORING: 2013-2014 Summary Three salinity monitoring stations in the Nueces River and Bay will be covered under this agreement. Station service includes exchange of Hydrolabo instruments with a freshly calibrated unit. In order to reduce costs, station service frequency will be based on observed marine growth fouling the instruments; for example, every 2 weeks when warmer bay waters foster excessive marine growth and every 3 weeks when water temperatures are cooler. All salinity monitoring stations will report salinity and water temperature. All monitoring stations will also report dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular format on the CBI website (htlp://-www.cbi.tamucc.edu/Nueces-Bg),,, iW:M9Rj120 within one hour of the time data were collected. Research Objectives The Conrad Blucher Institute for Surveying and Science (CBI)at TAMUCC has been operating and maintaining salinity monitoring equipment in the Nueces Estuary for the City of Corpus Christi since November 1991, trying to help understand the effects of freshwater inflows on salinity into the Nueces system. Additional funding from the Coastal Bend Bays and Estuaries Program (CBBEP) will ensure that comprehensive spatial coverage of the Nueces Estuary continues. This proposal is for a continuation of the current monitoring effort in support of salinity conditions in Nueces Bay and river. The data collected will be used to help the City of Corpus Christi water supply managers determine quantities of fresh water required by the amended Agreed Order between the City and the State of Texas. Other benefits of the data collection include collaboration with other researchers in the delta, namely, The Center for Coastal Studies (CCS) and Harte Research Institute for Gulf of Mexico Studies(HRI)at TAMUCC,the University of Texas Marine Science Institute at Port Aransas (UTMSI), and the U.S. Army Corps of Engineers(COE; Fort Worth District). EXHIBIT "A" Page I of 4 V H TEw A&m CONRAD BLUCHER i� 1�11 �o"l"S'1' o 11 a4icvcv "Ind in lit LTNrVMSrrY ODRPUS INSTITUTE CHRIM FOR SURVEYING AND SCIENCE Nueces Bay Salinity Monitoring—Freshwater Inflow This is an ongoing project originating in the fall of 1991. Nueces Bay salinity monitoring by CBI consists of 2 monitoring platforms in the bay: one near Whites Point(SALT03) and the other mid bay, near the CPL power lines (SALTOI);plus one station in the Nueces River(SALT05). In addition, with support from CBBEP, CBI will continue to maintain SALT08, at the mouth of the Rincon Bayou, which was, until recently, sponsored by the City. Parameters measured at stations SALTO 1, SALT03 and SALT05 include salinity, conductivity, dissolved oxygen, water temperature, water depth, and pH. The stations are located in such a manner to track fresh water inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A daily running report Qliqjx., aiR.�Lc,&-iL�&,Lr ) produced by CBI and the Nueces River Authority (NRA) shows the current freshwater relief status. Nueces Delta Diversion Project—Freshwater Inflow The City has designed and built a diversion channel from the Nueces River into the delta at the head of the Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and adjacent wetland. UTMSI, HRI, and CCS are presently conducting long-term ecological studies of the effects of this diversion. Five salinity monitoring stations along the Rincon Bayou, beginning at the head and ending of Nueces Bay have been established to determine the fate of freshwater diversions from the pipeline. Nueces Bay Tidal and Meteorological Station The Texas Coastal Oceanic Observation Network(TCOON) operated a tidal/meteorological station(011) in the upper part of Nueces Bay at Whites Point. This station was replaced in the winter of 2010 with a new tidal monitoring platform(185)just across the bay, near the mouth of the Nueces River. Although not an official TCOON station, all maintenance and operation of the tidal station will follow TCOON protocols. Precise water level measurements from this station are used as a reference for work by the others in the various projects in the bay, river, and delta. The initial installation and maintenance was funded by the CBBEP. Funding for continuing maintenance of this station is currently being sought. Station Service and Maintenance All salinity and dissolved oxygen stations consist of a Hydro laV'water quality sonde, a radio, modem, and 12 volt solar power system. Freshly calibrated units are exchanged with units on the station every 2 to 3 weeks, depending on the degree of observed marine fouling on the instruments. The Hydrolabse are taken back to CBI for post calibration and preparation for future service.,An annual maintenance agreement with HydrotechZS of Austin,Texas, ensures the reliability of the HydrolaV units. Covered under this agreement are all components of the Hydrolab'4 ensuring that the instruments deployed are as good as, or better, than factory standards. The factory warranty for all Hydrolabc datasondes have expired;therefore, all datasondes will be placed under the annual service agreement to ensure continual data collection at all stations. EXHIBIT"A" Page 2 Of 41 Larty Lloyd Research S'PieicLiill 4n 111 Conrad Blucher Institute ft)ir Siurveyiinig and 96eince TExAs A&1A CONRAD BLUCHER i a I'Sc lenice amid Engineering UNWERMY A MRPUS INSTITUTE 63cia Oil".IEAN Wirivic,thwir Cl-M= FOR SURVEYING AND SCIENCE c u tjig C"Ji REST11,TioliAS7 „m LLC 10 j16ii,845,5759-C 36h 43B 1659�j Data Collection A computer program, written by staff at CBI,polls each station every six minutes. Five measurements are requested from each instrument, these five are then averaged. The hourly averages are then placed into the database and reported on the CBI web site. Daily salinity reports are produced showing the running ten and seven day averages as well as the daily average(httr/�w nupce§:.- a.p , ' ghru„jDdex.,Vh 4--ww— - .r- X- YjXaL -2). Monthly salinity levels in relation to the Upper and Lower Salinity bounds are found at hat);/ igh use,t cc,e s re g and are used to help determine if the City may take credits to offset scheduled freshwater releases from the storage impounds. Instrument Calibration All calibration standards used are NIST traceable, and purchased from HydrotechZS. Calibration and post- calibration methods used are those established by the manufacturer of Hydrolabi All calibration and post- calibration records are available on the CBI website, tti:)://Iiq,,hthouse.tarnucc.edu/calib. An instrument maintenance agreement with HydrotechZS is used with each Hydrolabc. Each unit is sent to the manufacturer annually for inspection and refurbishment. All components of the instrument are covered under the warranty agreement and they are replaced as needed. Collaborative Monitoring This proposed continuation of the salinity monitoring program is designed to provide data to support those research efforts currently being done by CCS,UTMSI, MU, COE, CBBEP,USGS and the City. Should the need or occasion arise where additional monitoring efforts are required, CBI will be in a position io support those efforts. Schedule of Work and Fee for Service The Conrad Blucher Institute for Surveying and Science at Texas A&M University-Corpus Christi hereby agrees for the duration of November 15, 2013 through September 30, 2014 to perform all services necessary to provide water quality monitoring, as described in this proposal. The budget for November 15, 2013 through September 30, 2014 is $94,605 and is enclosed with this proposal. EXHIBIT "A" Page 3 of 4 PI NAME: Larry Lloyd PROJECT: Nueces Bay and River water quality monitor#mos 12 From: 11/15/13 To; 09130114 Annual EE W r% rou P ns S /H Amt Requested in w�hole dollars PERSONN£ (T personnel on ly) Effort Hours % ........ NAME PRO)Role #Months Months SALARY$ FRINGE S TOTALS urc minlci�fie } % 389 67500 1770% 19.46 S 13,137 S 4x27 $ 17,763 ld RTI 12.0 3Z 5 Duff Jonathan 5 JG1 J RTI 12.0 31% 0.38 65.00 ' 17.70% 38.43 $ 2,498 $ 664 $ 3,162 (PI,field 8511 12.0 28.8 600.00 � 24.26 S 14 037 $ 4 530 � 12.0 31% 0.38 17.70%', 23 , Y ry( )„ �. � ... �..... „S S 18567 Durham Niall B mm 65 00 � 17 70% 24 26 $ 1577 S 501 $ 2 07 ...,A ..y_ ( ��_, .:,.,,..R m I ..� .% 0.12 2100 17.70% 1911 $ 401....$ 143 $ 544 7, Nino Am M (officer RTII 120 81% 346 � 1� �.Q ) To a Named IT 12 0 % 0.38 65.00 17.j 23.32 $ 1,516 $ 490 $ 2,006 Student(T 'e' ud}t Student 12�ii 14431, 1.73 J 3 �.0O 9.50 S 2,850 $ 68 $ 2,910 8N Undergrad) Student 12 0 14 4% 173 300 00 2 40% 10 50 00 00 � 2 40% SUBTOTALS 39,165 11,098 50,263 TRAVEL $10,005 . ........ ........... ........................ .. .. .. .. fi'oil/��ir�f SUPPLIES .,... . ..... ..M........... .. . ......... .......... ..... ................ .... .. ........... $4,00t OTHER EXPENSES ;71950 6raditud'ent Tinton&Fee Remission SO Other $7,95 SUBTOTAL DIRECT COSTS FOR BUDGET PERIOD. �� ii ai,,,,,,, ✓,,,,./ r.,.,,, .�li, u ,. „w,,,, CONSORTIUM COSTS $0 TOTAL DIRECT COSTS FOR BUDGET PERIOD FBeA'COSTS' at 31% MTDC S 22,368 ITOTAL COSTS POR BUDGHT PERIOD, ., v..: ti..„ .,,,. ,;,�� „F,,,.�, .IrS i94,605ti I EXHIBIT "A" Page 4 of 4 SUPPLIER NUMBER TO BE ASSIGNED BYGrrI-- PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. Texas A&M University—Corpus Christi COMPANY NAME: Conrad Blucher Institute for Surveying and Science P.O.BOX: STREET ADDRESS: 6300 Ocean Drive,Unit 5799 CITY: Corpus Christi ZIP: 78=112 FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑ 4. Association H 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm: Name Job Title and City Department(if known) N.A. 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N.A. 3. State the names of each"board member•'of the City of Corpus Christi having an"ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N.A. 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on ratty matter related to the subject of this conawt and has an ownership interest"constituting 3%or more of the ownership in the above named"r mm" Name Consultant NA FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed wasting filed with the City Secretary. [Ethics Ordinance Section 2-344(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Dk LUIS Cifuentes Certifying Person: ypg PrSSIdant fnr PeSipawk— Title: 1al1zaU and Outremb Signature of Certifying Date: 3 �� Person: - -- DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit.". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taum ion are treated as non-profit organizations. e. "Official" The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Teams f. "Ownership Interest." Legal or equitable interest,whether actually or constructively held, in a fm including when such interest is beld througgh an agent, trust, estate, or holding entity. "Constructively he1d7 refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements" g. "Consultant."Any persott or firm, such as engineers and architects, hired by the City of Corpus Christi fbr the purpose of professional consultation and recommmidation.