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HomeMy WebLinkAboutC2013-399 - 11/8/2013 - NA AMENDMENT NO. 6 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY", and LNV, Inc., hereinafter called "ENGINEER," agree to the following amendment to the Contract for Professional Services for Oso Water Reclamation Plant Nutrient Removal Project (Ammonia) (Project No. E09007), as authorized and amended by: Original NE Agreement August 24, 2010 Motion No. 2010-197 $550,059.00 Amendment No. 1 January 17, 2012 Administrative Approval $49,600.00 Amendment No. 2 January 31, 2012 Motion No. 2012-028 $247,395.00 Amendment No. 3 January 18, 2013 Administrative Approval $48,900.00 Amendment No. 4 March 1, 2013 Administrative Approval $41,725.00 Amendment No. 5 June 14, 2013 Administrative Approval $39,956.00 • Exhibit "A". SECTION 1. SCOPE OF SERVICES, PART B. ADDITIONAL SERVICES shall be modified to include performing structural engineering retrofit services for the Chlorine Contact Basin No. 4 (Southeast) at the Oso Water Reclamation Plant as described in Amendment No. 6 Exhibit "A". • The original contract SCHEDULE shall be modified and is attached as Amendment No. 6 Exhibit "A". • The original contract SUMMARY OF FEES shall be modified and is attached as Amendment No. 6 Exhibit "A" for a revised fee not to exceed $16,034.00 (Sixteen Thousand Thirty-Four Dollars and Zero Cents), for a total restated fee not to exceed $993,669.00 (Nine Hundred Ninety-Three Thousand Six Hundred Sixty-Nine Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Amendment No. 6 Exhibit "B". All other terms and conditions of August 24, 2010 contract and amendments between the City and Engineer will remain in full force and effect. CITY OF COPUS CHRISTI LNV :0 /�/ '1/e 9(4// 4 - , . A,A1.1P.1%,,,w--„,- .....4,‘ --- -,e-g14 Mark Van Vleck, P.E., ate) Dan S. Le . !�ecker, P. (Date) Interim Assistant City Manager Preside for Public Works & Utilities 801 Navigation, Suite 300 Corpus Christi, TX 78408 RECOMENDED (361) 883-1984 Office (361) 883-1986 Fax Q/f) --e-- 16//) Daniel Biles, P.E., (Dat e) Dire tor of Engineering Services 1-7--4------A-L.75 / °-3/ )-r-� Operating Departmlen (Date) APPR VED AS TO FORM: I\ ENTERED Legal Department (Date) M 12 4 2013&,c72_ 2013-399 �`� 11/08/13 4UIV l i`HV 1 NIHNAUER AMD. NO. 6 Page 1 of 2 Inc.NV TEWATER1E09007 OSO WATER RECLAMATION PLANT NUTRIENT REMOVAL PROJECT(AMMONIA)\AMENDMENT NO 6-LNV. LNV 1 INDEXED APPRO ED: t tiAliAP, l( f /(2 Office o Management and Budget (Date) ATTEST Re---4.\-eyC..7 - ??14t./-etlf-z---(--0/ Armando Chapa, City Secretary Project No: E09007 Fund Source No: 550950-4249-00000-150755 Fund Name: Wastewater CIP Encumbrance No: E09007ALN so /117/9 AMD. NO. 6 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E09007 OSO WATER RECLAMATION PLANT NUTRIENT REMOVAL PROJECT(AMMONIA)WMENDMENT NO 6-LNV. INC\CONTRACT.DOCX • . LNV Solutions Today with a engineers I architects I contractors Vision for Tomorrow September 19, 2013 Mr. Daniel Biles, P.E. Director of Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 Re: AMENDMENT NO.6 TO PROFESSIONAL SERVICES CONTRACT OSO WATER RECLAMATION PLANT NUTRIENT REMOVAL PROJECT(AMMONIA) (CITY PROJECT NO. E09007) Dear Mr. Biles: In response to City request, we are proposing the following small NE amendment to the above referenced contract for additional services as described below. PROJECT DESCRIPTION & SCOPE OF SERVICES: The City of Corpus Christi, Texas, hereinafter called "City", and LNV, Inc. hereinafter called "Engineer", agree to the following Contract for Basic Services associated with the above referenced project. This effort includes several tasks associated with the Oso Water Reclamation Plant Nutrient Removal Project (Ammonia) which were not included in the original scope of work. The supplemental task includes performing structural engineering retrofit services for the Chlorine Contact Basin No.4 (Southeast) at the Oso WRP. This is one of two chlorine contact basins serving the east train. Upon site visit with City staff, the existing structural/mechanical equipment within the basin was found to be in very poor condition with significant corrosion. The three (3) steel pipe hangars for the influent 42-in steel line were completely severed and are no longer providing vertical support. In addition, the steel 12-ft diameter stilling well is missing approximately 75% of its circumferential material along the water surface. The stilling well is at risk of failure in the near future and the holes in the stilling well may be contributing to short-circuiting of the basin. LNV intends to provide an effective, but economical solution by rehabilitating, repairing and/or replacing these corroded components. All work to be performed will be in accordance with all applicable building code requirements. LNV shall perform said service and all acts attendant thereto with a reasonable standard of care. and will include specifics listed below. AMD. NO.6 EXHIBIT"A" Page 1 of 4 A. BASIC SERVICES 2. Design Phase • Chlorine Contact Basin No.4 Structural Improvements o Obtain and review all available documentation pertaining to the original construction and installation of the influent piping and stilling well. o Perform a site visit to obtain all necessary information for the piping system and the stilling well. o Perform structural engineering analysis and retrofit design of the pipe hangar system. o Provide structural engineering services to determine adequate retrofit options for the repair of the stilling well structure. o Prepare drawings, as required, for the retrofitted pipe hangar system and the stilling well options, all sealed by a Texas Licensed Professional Engineer. > Meetings o Attend up to 1 meeting with representatives from the City for review/discussion of construction documents. ➢ Deliverables o Construction Drawings (Plans & Construction notes, as necessary) which clearly identify Engineer's recommended improvements, and are sufficient to provide to Contractor for Administrative Change Order negotiation. 4. Construction Phase > Perform construction phase services for the Chlorine Contact Basin No.4 improvements. This will consist of reviewing shop drawings, performing regular site visits to review for conformance with the contract documents, providing interpretations and clarifications of the contract documents for the contract as needed, performing the final inspection with City staff, review and approval of additional payment applications, and overall coordination for the extended construction phase. o Extension of Time—60 days o Construction Completion Date per CO#1 —Oct. 8, 2013 o Extended Construction Completion Date— Dec. 7, 2013 • Time associated with design, contractor negotiation, review and approval of shop drawings,fabrication, and delivery= 39 days • Construction Time associated with this work=21 days • Site Visits will consist of approximately three (3)trips at 2 hrs each. AMD. NO.6 EXHIBIT"A" Page 2 of 4 • B. ADDITIONAL SERVICES 4. Construction Observation Services Project Representative Extension - Original contract provided 26 weeks @ 20 hrs/week. Services began in parallel with Contractor's NTP on Apr. 1, 2013 so the 26 weeks ends on Sept. 28, 2013. o Engineer will provide a part-time Project Representative (PR) for the duration of construction associated with this work and is anticipated to be complete by the extended construction completion date discussed above. Assumptions are described below. • Sept. 28 to Oct. 8, 2013 per CO#1 (7 business days © 4 hrs/day) • Procurement Time—Oct. 8 to Nov. 15, 2013 (No billing) • Nov. 16 to Dec. 7, 2013 - (15 business days (0 4 hrs/day) • Hourly Rate = $93/hr SCHEDULE: All work under this contract shall be completed by the Engineer by December 31, 2013. FEES: A. Fee for Additional Services Authorized. The City will pay the Engineer a lump sum fee not to exceed $16.034.00 for provided services specified in this contract. The fee will be full and total compensation for services and for all expenses incurred in performing these services. Engineer will submit monthly statements for basic services rendered. Each statement will be based on the project percent completion at the time of billing. City will make prompt monthly payments in response to Engineer's monthly statements. AMD. NO.6 EXHIBIT"A" Page 3 of 4 B. Summary of Fees. September 19,2013-FEES ORIGINAL CONTRACT AMD.NO.1 AMD.NO.2 AMD.NO.3 AMD.NO.4 AMD.NO.5 AMD.NO.6 TOTAL BASIC SERVICES 1. Preliminary Phase $ 97,454.00 $ - 5 14,890.00 $ - $ - $ - $ - $ 112,344.00 2. Design Phase $ 139,508.00 $ - $ 17,820.00 $ - $ 26,88900 $ - $ 4,400.00 $ 188,617.00 3. Bid Phase $ 8,077.00 $ • $ 5,240.00 $ - $ - $ - $ - $ 13,317.00 4. Construction Phase $ 33,929.00 $ - $ 1,760.00 5 - 5 8,760.00 $ - $ 3,450.00 $ 47,899.00 Subtotal Basic Services $ 278,968.00 $ $ 39,710.00 $ - $ 35,649.00 $ - $ 7,850.00 $ 362,177.00 ADDITIONAL SERVICES!ALLOWANCE 1. Permitting&Agency Coordination $ 8,924.00 5 - $ - $ • $ - $ - $ - $ 8,924.00 2. Topographic Survey $ 8,670.00 $ - $ - $ - 5 - 5 - $ - $ 8,670.00 3. Environmental Issues $ - 5 - 5 - $ $ - $ - 5 - $ 4. Construction Observation Services $ 49,748.00 5 - $142,500.00 $ - $ - 5 - $ 8,184.00 $ 200,432.00 5. Start-Up&Training $ 19,124.00 5 - $ - $ - $ 4,358.00 5 - $ - 5 23,482.00 6. Warranty Phase 5 5,612.00 5 - $ - $ - 5 - $ - 5 - $ 5,612.00 7. SCADA&0&M Documentation $ 3,511.00 $ - $ - $ - $ 1,718.00 5 - 5 - $ 5,229.00 8. Pilot Study-BPC Facility $ 71,536.00 5 - $ - $ - $ - 5 - $ - $ 71,536.00 9. Oso WRP Reg.Comp.&Imp.Plan $ 72,679.00 $ - $ 8,685.00 $ 30,90000 $ - 5 - $ - $ 112,264.00 10.Oso WRP Process Modeling $ 31,287.00 $ - $ - 5 - 5 - $ - $ - $ 31,287.00 11. Step Feed Pilot Study $ - $ 49,600.00 5 - 5 S - $ - $ 49,600.00 12. SF Pilot Sampling&Analysis $ - S - $ 44,500.00 $ - 5 - $ $ - $ 44,500.00 13. Oso WRP Buffer Zone 5 - 5 - $ 12,000.00 $ 18,000.00 $ - $ - $ - $ 30,000.00 14.Phase 2 Cost/Benefit Evaluation $ - $ - $ - 5 - 5 - $ 39,956.00 $ - $ 39,956.00 Subtotal Additional Services $ 271,091.00 $ 49,600.00 $207,685.00 $ 48,900.00 $ 6,076.00 $ 39,956.00 $ 8,184.00 $ 631,492.00 TOTAL AUTHORIZED FEE $ 550,059.00 $ 49,600.00 $247,395.00 $ 48,900.00 I'$ 41,725.00 $ 39,956.00 $ 16,034.00 $ 993,669.00 01/17/12 01/18/13 03/01/13 06/14/13 08/24/10 Admin Admin 01/31/12 Admin Admin Admin M2010-197 M2012-028 Approval Approval Approval Approval Approval I Please feel free to contact me, should you have any questions. Sincerely, LNV, Inc. TBPE F' No. -366 411.1r/f0:11111. 1,,,,..t):„.... ,;,-- - •-- ' • Dan S. Leyendecker, P.E. President AMD. NO.6 EXHIBIT "A" Page 4 of 4 Sample form for: COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXX ( Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% - Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% - Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% m WI = v 0 o , O - 0.4 a) ■ SUPPLIER NUMBER TO BE ASSIGNED BY CrrY PURCHASING DIVISION CITY OF CORPUS CHRISTI City of DISCLOSURE OF INTEREST Corpus City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: LNV,INC. P.O.BOX: N/A STREET ADDRESS: 801 Navigation,Ste 300 CITY: Corpus Christi ZIP: 78408- FIRM IS: 1. Corporation ® 2. Partnership 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) N/A 2. State the names of each `official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N/A 3. State the names of each"board member"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee Dan S.Leyendecker Marina Advisory Board 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Dan S.Leyendecker,P � Title: President (Typo or Pilot) Signature of Certifying n Date: ,e2,, Person: L W!i I� DEFINITIONS a. `Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic Benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain,whether professional,industrial or commercial,and whether established to produce or deal with a product or service,including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.