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HomeMy WebLinkAboutC2013-411 - 12/13/2013 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 8 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and PIPELINE ANALYSIS, LLC, agree to the following amendments to the Contract for Engineering Services for Citywide Hydraulic Model-Sanitary Sewer Overflow Initiative (SSOI) (Project No. E10015), as authorized and administratively amended by: Original Contract August 24, 2010 Motion No. M2010-195 $96,101.00 Amendment No. 1 October 11, 2010 Administrative Approval $48,548.00 Amendment No. 2 December 4, 2010 Administrative Approval $29,176.00 Amendment No. 3 June 21, 2011 Motion No. M2011-133 $1,989,103.00 Amendment No. 4 April 23, 2013 Motion No. M2013-071 $179,251.00 Amendment No. 5 Jul 23, 2013 Administrative Approval $48,990.00 Amendment No. 6 September 13, 2013 Administrative Approval $48,130.00 Amendment No. 7 November 6, 2013 Administrative Approval $49,752.00 EXHIBIT "A", SECTION 1. SCOPE OF ENGINEERING SERVICES, shall be amended due to the increased level of effort required to field verify and correct discrepancies in the GIS maps and establish lift station control elevations. Specific tasks are described in Amendment No. 8 Exhibit "A". Exhibit "A", SECTION 3. FEES shall be amended and is attached as Amendment No. 8 Exhibit "A" for a revised fee not to exceed $48,310.00 (Forty-Eight Thousand Three Hundred Ten Dollars and Zero Cents), for a total restated fee not to exceed $2,537,361.00 (Two Million Five Hundred Thirty-Seven Thousand Three Hundred Sixty-One Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with the attached Amendment No. 8 Exhibit "B". All other terms and conditions of August 24, 2010 contract between the City and Engineer will remain in full force and effect. CITY OF CORPUS CHRISTI PIPELINE ANALYSIS, LLC i/Z) �y.9� . vs I 1'l3"l Mark Van Vleck, P.E., D e James•: Forb�-, Jr., P.E., _ Date Interim Assistant City Manager President for Public Works & Utilities 1115 Main Street Garland, Texas 75040 (800)637-0164 Office RECOMMENDED L/y/tY Da iel Biles, P.E., Date Director of Engineering Services Operating D partment Date k. 2013-411 12/13/13 AMEND. NO. 8 Pipeline Analysis LLC Page 1 of 2 ER\E10015 CITYWIDE SS HYDRAULIC MODEL N0.8\CONTRACT.DOC INDEXED APPROVED AS t FORM Legal Department Date APPRO D r 14r (36,0 Office o anagement and Budget Date ATTEST Armando Chapa, City Secretary ENTERED Project No. E10015 NOV 15 2013 j-M Fund Source No. 550950-4249-00000-E10015 Fund Name: Wastewater 2012B CIP (Rev Bds) CON I t i t;1 miketAtaER Encumbrance No. E 10015 A P.L t?Z 11- au• i3 AMEND. NO. 8 Page 2 of 2 K\ENGINEERING DATAEXCHANGE\JENNIFER\WASTEWATER\E10015 CITYWIDE SS HYDRAULIC MODEL\AMENDMENT NO.8\CONTRACT.DOC f PIPELINE ANALYSIS"` 1115 Main Street WASTEWATER COLLECTION ENGINEERS Garland, Texas 75040 800-637-0164 September 18,2013 William J. Green, P.E. Assistant Director of Engineering Engineering Services 1201 Leopard Street Corpus Christi,Texas 78401 RE: Contract Amendment No.8 (361) 826-3598—direct Phase 2 Task 13—GIS Validation and Model Modification (361)816-4916—mobile Project No. E10015 bil Ig(acctexas.com Dear Mr.Green, Amendment No. 8 to the above referenced contract is necessary due to the increased level of effort required to field verify and correct discrepancies in the GIS maps and establish lift station control elevations and is requested by LNV, Inc. andCoym,Rehmet&Gutierrez, L.P. Amendment No. 8 totals $48,310 for the Phase 2 service areas(Allison, Laguna Madre and Whitecap). Based on conversations with CRG and LNV this amendment will complete the additional services required to field verify GIS discrepancies. The major tasks included in the city-wide project scope for this Amendment No.8, Phase 2—Task 13 are: • Modify the GIS data to represent actual field conditions including revised pipe diameters, adding missing manholes,correcting invert elevations and verify connectivity. • Using the modeling software,validate the GIS modifications to GIS data including plotting of horizontal profiles and engineering analysis of results. The total amount of this Amendment is $48,310 as shown in the breakdown on Attachment "A". The man hour and fee analysis for this Amendment is shown in Attachment "B". I have also attached the project schedule for the work as shown in Attachment"C". If you have any questions or require additional information, please give me a call at (800) 637-0164 or email me at jforbes @pipelineanalysis.com. Very truly yours, PIPELINE ANALYSIS, LLC Attachment"A" Attachment"B" Attachment"C" James H. Forbes,Jr.,P.E. Project Manager 1 AMEND. NO. 8 EXHIBIT"A" Page 1 of 9 Attachment A Project No. E10015 Professional Services Contract City of Corpus Christi Sanitary Sewer Overflow Reduction Program Hydraulic Modeling Scope of Services Amendment No. 8 Phase 2 Task 13 — GIS Mapping Revisions September 2013 PIPELINE ANALYS IS"` w.smr+ntCOU!C Ovmr�.c.Ui in association with Coym,Rchme�t c�Guaerrl� LNV ENGI S• S1S 'P ORS engineers I architects I contractors AMEND. NO. 8 EXHIBIT "A" Page 2 of 9 Attachment A Contract Amendment No. 8 Sanitary Sewer Overflow Initiative Plan Development and Capacity, Management, Operation & Maintenance Self-audit (Project No. E10015) Amendment No. 8 City-Wide Sanitary Sewer Hydraulic Model Phase 2 Task 13 GIS Revisions Arm! Amd And And Arad. Amd. Anrd_ Arad. Total Bute Swaim: Comeaat No.1 Rat No-3 No-• No5 Nod Na7 Noe Contract 1 Prelmwnary Prase S 17,67800 S - 5 5 1767800 2 CPACRSelsOud.1tntenaew5 S 5955300 S • S ., 5955300 3 CA43R Pre-Final and Final Report S 8.963 00 5 - $ 5 8.963 00 4 Cho 550 PreFalai and Final Report S 9907 00 S 5 5 9,90700 5 Greenwood SSOlPlan 5 21,22500 5 5 21,22500 6 BroadraySSOIPIan S 2732300 5 - S 27,32300 7 Almon.Laguna and V41itepp 55011,1.3n S 29.17603 5 29.17600 8 CdyRlde Hlarau8c W.:fet ng 5 1,089,103 00 5 1.989103 00 9 Prase 2 Temporary Flow Abnitonng S 179.251 00 S 179.251 00 10 Prase 1 and 2.Task 12-Feld Veolc4borts 548,99000 549.75200 5 98,74200 11 Phase land 2,Task 13-=Revisions 548,13000 04831000 5 9644000 Total 8n.Sewn S 98.10100 S 48.54800 S 29.17600 S 1989,10300 5 179.25100 48.990 00 048.13000 5 49.752 00 54831000 0 2.537.36100 AMEND. NO. 8 EXHIBIT "A" Page 3 of 9 Attachment A SCOPE OF WORK CITY OF CORPUS CHRISTI,TEXAS SANITARY SEWER OVERFLOW REDUCTION PROGRAM WASTEWATER HYDRAULIC MODELING Amendment No.8 Phase 2 Task 13 CITY PROJECT E10015 BACKGROUND The approach to the hydraulic modeling of the wastewater collection system is organized around the City's objectives for this project • Reduction in Sanitary Sewer Overflows • Cost controls and Least Cost Alternatives • Attainment of long-term Infiltration/Inflow solutions • Collection System Capacity Assurance • Regulatory compliance • Customer satisfaction GENERAL INFORMATION A hydraulic wastewater system model will equip the wastewater department with the tool for analyzing system conveyance capacities,bottlenecks,and potential overflow locations. The hydraulic model is critically dependent on the accuracy of maps and physical data associated with each pipeline. During construction of the hydraulic model some GIS data(pipe diameters,invert elevations,lift station control elevations,etc.)appeared to be in error and field verification confirmed some but not all discrepancies. To construct a viable model of the collection system required field verifications for all these discrepancies. This Amendment No.8 provides for a Task 13—Phase 2 GIS map revisions and model update. OBJECTIVES This amendment will address the following objectives: • Based on the site visits and field verification of pipe diameters and manhole connections/inverts,Engineer will modify the GIS data so that it accurately represents the collection system. This includes revising pipe diameters,adding missing manholes, correcting manhole/pipe invert elevations,and ensuring proper connectivity between all manholes and collection lines. • Engineer will assess and validate the above modifications to the GIS data using the modeling software. This includes plotting horizontal profiles of the modified collection lines and using engineering judgment to determine the legitimacy of the revised profile. PROJECT PHASING The Phase 2 Task 13-GIS map revisions requires immediate implementation. MODEL BENEFITS • Accurate model construction • QA/QC on model attribute data 4 AMENb. NO.8 EXHIBIT"A" Page 4 of 9 BASIC SERVICES—N/A ADDITIONAL SERVICES TASK 13 —GIS VALIDATION AND MODIFICATION The development of a hydraulic model for the six wastewater service areas ensures consistent assessment of future growth, maintenance and system capital requirements for current and future conditions. Furthermore, hydraulic modeling will provide the project team consultants with pertinent data to assess system impacts to various wet weather events and will further enable the project team to test cost effective repair strategies and alternatives. Modeling will allow the team to conduct a series of"what if' scenarios that will help determine least cost solutions. These various scenarios take into account the City of Corpus Christi maintenance and personnel needs, budget, planned growth,capacity issues and can be used to more accurately design relief and/or replacement lines and optimize system rehabilitation. Task 13—GIS map revision is required to verify the hydraulic model connectivity and address possible discrepancies in pipe diameters,elevations(pipe slopes), pipe and force main layout, lift station control level elevations, and other GIS discrepancies the must be field verified to confirm accuracy. SCHEDULE The ENGINEER'S services shall be performed in a timely manner consistent with sound professional practices. The ENGINEER will complete the work according to the following revised schedule: Phase 1 -Broadway,Greenwood and Oso Service Areas Major Week No. Duration Week ACTIVITY Tasks Start (Weeks) End _ 1 1 31 32 Kick-Off Meeting/Workshop/Data Collection and Review 1.6 8 20 28 Wastewater Flow Monitoring 2 16 28 44 Model Development 3 28 64 92 Model Calibration 4 80 30 110 Existing System Analysis 5 80 30 110 Future System Analysis 6 80 30 110 Phase 1 Draft Report 7 4 28 32 Manhole Inspection 8 4 28 32 Topographic Swey 9 1 139 140 Model Purchase/Training 10 1 139 140 SupplementaVContingency 11 1 3 4 Traffic Control Plan 1 139 140 PHASE 1 COMPLETE Phase 2-Allison,Laguna Madre and Whitecap Service Areas Major Week No. Duration Week ACTIVITY Tasks Start (Weeks) End 1 40 28 68 Kick-Off Meeting/Workshop/Data Collection and Review 1.6 60 56 116 Wastewater Flow Monitoring(with Extended Metering) 2 64 56 120 Model Development 3 76 52 128 Model Calibration 4 116 16 132 Existing System Analysis 5 88 48 136 Future System Analysis 6 116 24 140 Phase 2 Draft Report 7 36 16 52 Manhole Inspection 8 48 20 68 Topographic Swey 9 1 139 140 Model Purchase/Training 10 1 139 140 Supplemental/Contingency 11 32 4 36 Traffic Control Plan 1 139 140 PHASE 2 COMPLETE 12 I 140 1 8 1 148 (Combine Phase 1 &2 Reports 1 S AMEND. NO. 8 EXHIBIT "A" Page 5 of 9 • The time limits set forth in the schedule shall include allowances for reasonable and expected review time by the CITY and approval by authorities having jurisdiction over the PROJECT,and shall not be allowed as cause for delay or adjustments to the schedule. Delays in the design critical path caused by review times by the CITY or a permitting agency exceeding those anticipated by the ENGINEER'S schedule are cause for adjustments in the schedule. Any adjustments made to the agreed upon schedule shall be made in writing and acceptable to both parties. The ENGINEER shall begin work within 10 days of receipt of the executed CONTRACT AMENDMENT and/or written Notice to Proceed. A schedule of completed work, including a bar graph schedule showing the percentage complete of each of the items of the scope of work, will be submitted each month to the CITY. • 6 AMEND.NO.8 EXHIBIT"A" Page 6 of 9 Exhibit A Compensation Summary Amendment No. 8 Phase 2-Allison,Laguna Madre and Whitecap Service Areas Task 13 GIS Validation and Modifications CRG LNV Pipeline Analysis Total 13.1 Modify GIS Data(Manholes and Lines) $ 10,470.00 $ 17,394.00 $ - $ 27,864.00 13.2 Validate Modifications and Profiles $ 13,120.00 $ 7,326.00 $ - $ 20,446.00 $ 23,590.00 $ 24,720.00 $ - $ 48,310.00 7 AMEND. NO. 8 EXHIBIT "A" Page 7 of 9 Description LNV Labor Estimate Task FUNCTIONAL TASKS +.nror _ D.rd F�e+d F�dd IN. Direct Admin PmaWi Proje1 "` E"gr"`r caoa rrnu FFts Survey crew(2 Crew(1 Task Total No. lµ'r"gn I 10 I Tech M`""' Fames man) man) Total Expenses Fees Cost ADOIIKII1L SERVICES 13 G1S Val,A.stwn&Malik aborts-Phase 2 - 13 1 War,GIS Data(LLWlaies 8 unts1 6 24 105 17 391 , 13 2 Vai:a>Iie Meelfeatnns 6 Allies 6 ID 40 7 326 13 Subtotal of Hoes 12 34 145 0 0 0, 0 0 0 194 13 Sub Total of Cost SO 52292 54.964 517.464 SO SO SO SO SO SO $24.721$ SO SO 524.72( 0) Z 5C. I UNIT RATES 1 1194 001 5191 001 5146 001 5115 001 55700 1 $65 00 1 5164 00 1 546 001 5171 001 521000 5_17_0 SO SO 3D TOTAL AMENDMENT COST $24,720.00 a 2 > 0) M CD = a n m • M tD ^' Z - O iD m- co c o1o1.REHHLI A GCTT[PRE 1 ATTACHMENT"B" s< C CSGPT[Rr G.Lt MT[en PL.a..1 711 N ANHOUP AND FEE ANALYSIS N /t� r•+,rro..1..:�o CLIENT PIPELINE ANALYSIS.LLC N• r� G PROJECT. CITY WIDE HYDRAULIC MODEL PHASE I.PROJECT E-10015 CRG PROJECT NO.20456C (� v 1i'1"'�' AMENDMENT NO.8 PHASE II TASK 73•FIELD VERIFICATIONS AND GIS CORRECTIONS September 15.2013 DESCRIPTION PRINCIPAL PROJECT DESIGN MGR ENGINEER SR.CAD TECH RPLS SURVEY CREW CLERICAL SUB CONTRACTOR NON LABOR TASK TOTAL RATE $15500 5150.00 $130.00 $14.00 5120.00 $116.00 550.00 Hrs. Total Ws. Total Ws. Total HIS Total HIS. Total Ws. Total 55.1 Tctai Expense Expense Total i TASK 13:PNid VWri tic0n5 - 7 13 I WIN GIs U,1L7 n.l nholes 6 Lvrs l 36 54.680 60 $5.040 0750 $10.47000 13 2 vat441e f.latautIMIT 6 P1614e5 40 56.200 00 56.720 J 51.200 513.120 00 TOTAL AMMENDMENT NO.8 COST 823,590.00 04 X g = Z• co O .. Z ADO ao Attachment C Contract Amendment No. 8 City-Wide Sanitary Sewer Hydraulic Model Phase 1 -Broadway, Greenwood and Oso Service Areas Major Week No. Duration Week ACTIVITY Tasks Start (Weeks) End 1 1 31 32 Kick-Off Meeting I Workshop/Data Collection and Review 1.6 8 20 28 Wastewater Flow Monitoring 2 16 28 44 Model Development 3 28 64 92 Model Calibration 4 80 30 110 Existing System Analysis 5 80 30 110 Future System Analysis 6 80 30 110 Phase 1 Draft Report 7 4 28 32 Manhole Inspection 8 4 28 32 Topographic Suvey 9 1 139 140 Model Purchase/Training 10 1 139 140 Supplemental/Contingency 11 1 3 4 Traffic Control Plan 1 139 140 PHASE 1 COMPLETE Phase 2-Allison, Laguna Madre and Whitecap Service Areas Major Week No. Duration Week ACTIVITY Tasks Start _ (Weeks) End 1 40 28 68 Kick-Off Meeting/Workshop/Data Collection and Review 1.6 60 56 116 Wastewater Flow Monitoring(with Extended Metering) 2 64 56 120 Model Development 3 76 52 128 Model Calibration 4 116 16 132 Existing System Analysis 5 88 48 136 Future System Analysis 6 116 24 140 Phase 2 Draft Report 7 36 16 52 Manhole Inspection 8 48 20 68 Topographic Swey 9 1 139 140 Model Purchase/Training 10 1 139 140 Supplemental/Contingency 11 32 4 36 Traffic Control Plan 1 139 140 _PHASE 2COMPLETE 12 ( 140 l 8 [ 148 [Combine Phase 1 &2 Reports 9 AMEND. NO. 8 EXHIBIT "A" Page 9 of 9 Sample form for: COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent _ Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% • Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% zu x3 • = Z w ..1. v o .z ":: 0: O 03 • SUPPLIER NUMBER TO BE ASSIGNED BY CFI Y PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Pipeline Analysis,LLC P.O.BOX: STREET ADDRESS: 1115 Main Street CITY: Garland,Texas ZIP: 71040 FIRM IS: 1. Corporation ® 2. Partnership 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) N.A. 2. State the names of each "official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named "firm." Name Title N.A. 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named "firm." Name Board, Commission or Committee N.A. 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant N.A. • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: James H.Forbes,Jr.,P.E. Title: President (Type or Print) •Signature of Certifying Date: Person: ge211-rzi- c14-Fotild) Jc- t"" .3-'1 7'13 DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council. City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.