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HomeMy WebLinkAboutC2013-412 - 12/13/2013 - NA AMENDMENT NO. 9 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY", and FREESE AND NICHOLS INC., hereinafter called "CONSULTANT," agree to the following amendment to the Contract for Professional Services for Yorktown Boulevard Phase 1 Staples to Cimarron & Phase 2—Cimarron to Rodd Field (Project No. E10100), as authorized and amended by: Original Contract April 24, 2009 Motion No. M2009-066 $999,871.00 Amendment No. 1 November 22, 2009 Administrative Approval $48,500.00 Amendment No. 2 April 9, 2010 Administrative Approval $48,000.00 Amendment No. 3 May 5, 2010 Administrative Approval $42,812.00 Amendment No. 4 August 17, 2010 Motion No. M2010-189 $636,003.00 Amendment No. 5 August 1, 2011 Administrative Approval $0.00 Amendment No. 6 July 19, 2012 Administrative Approval $6,959.00 Amendment No. 7 March 1, 2013 Administrative Approval $34,060.00 Amendment No. 8 July 23, 2013 Administrative Approval $21,105.00 • In the original contract, Section I. SCOPE OF SERVICES, Part A. Basic Services, 2. Design Phase shall be amended to include additional Design Phase as shown in the attached AMD No. 9 Exhibit"A". • In the original contract, Section III. FEES shall be modified as shown on the attached AMD No. 9 Exhibit"B" for a fee not to exceed $22,052.00 (Twenty Two Thousand Fifty Two Dollars and Zero Cents), for a total restated fee not to exceed $1,859,362.00 (One Million Eight Hundred Fifty Nine Thousand Three Hundred Sixty Two Dollars and Zero Cents). Monthly invoices will be submitted in accordance with Exhibit"C". All other terms and conditions of the April 24, 2009 contract and amendments between the City and Consultant will remain in full force and effect. CITY OF CORPUS CH ISTI EE AND NICHOLS, INC. e / . ; •I7 Mark Va ck P. . /D to Ron zman, P.E. Date Interim Assistant City Manager Principal of Utilities and Public Works 800 N. Shoreline Blvd., Suite 1600N Corpus Christi, TX 78401 (361) 561-6500 Office (361) 561-6501 Fax RECOMMENDED //g/i Daniel Biles, P.E. ate Director of Engineering Services APP 0 ED S FORM Legal Department Date 2013-412 12/13/13 AMD NO. 9 Freese and Nichols Inc. Page 1 of 2 )RKTOWN BOULEVARD PHASE 2-CIMARRON TO RODD FIELD(BOND ISSUE 2008)\Amendment 9WGREEMENT.docx INDEXED APPROVED Project No. E10100 i«" " 4"' 142 43 Fund Source No. 550950-3546-00000-E10100 Office of Management and Budget Date Fund Name: Street 2012 CIP Bond Issue 2012 Encumbrance No. 'El 0100Al2_ 11.40 •l3 ATTEST ENTERED Armando Chapa, City Secretary NOV 5 2013 CONTRACT MANAGERS AMD NO. 9 Page 2 of 2 K\Engineering DataExchange\ANGIEM\STREET\E10100 YORKTOWN BOULEVARD PHASE 2-CIMARRON TO RODD FIELD(BOND ISSUE 2008)\Amendment 9\AGREEMENT.docx FR E E S E Innovative approaches 1111 0 Practical results ? I I Outstanding service 800 N.Shoreline Blvd.,Suite 1600N • Corpus Christi,Texas 78401 • 361-561-6500 • fax 361-561-6501 • www.freese.com September 12, 2013 �Illrro PA- ).1 4 414'5 Mr. Dan Bile., P.E., P.M.P. Director of ngineering Services City of C. pus Christi P. 0. Bo 9277 Corpu: Christi,TX 78469-9277 Re. Yorktown Boulevard Project Phase 2 Cimarron to Rodd Field Road (City Project No. E10100) Design Phase Services Amendment Dear Mr. Biles, Freese and Nichols, Inc. (FNI) would respectfully request your consideration of our proposed design phase services amendment. The additional design services include a revised landscape and irrigation design, striping plan modifications,and design of a loon at Bill Witt Park. FNI respectfully requests a contract amendment in the amount of$22,052.00 to address the additional time and effort required to support this project. Please feel free to contact me at 361.561.6500 if you have any questions regarding this matter. Respectfully, Freese and Nichols, Inc. Ron Guzman, P.E. Vice President/Principal Enclosures AMD. NO. 9 EXHIBIT"A" Page 1 of 1 EXHIBIT A SCOPE OF SERVICES CITY OF CORPUS CHRISTI YORKTOWN BOULEVARD-PHASE 1 CITY PROJECT NO. 6464 AMENDMENT#9 CITY OF CORPUS CHRISTI, TEXAS For Yorktown Boulevard Phase 2—Cimarron to Rodd Field(Project No.E10100) Add the following scope items: 1. SCOPE OF SERVICES A. Basic Services. Basic Services will indude the following in addition to those items shown below: 1. Preliminary Phase- N/A 2. Design Phase-- 1. Develop a revised landscape and planting design for City approval 2. Develop a revised irrigation plan to eliminate all lawn sprinklers and add drip irrigation to the new planting plan and hardscape layout 3. Provide revised landscape and irrigation construction documents and revised specifications 4. Revise striping plans to reduce lane widths and add bicycle lane buffer 5. Develop design of a loon for U-turn near Bill Will Park. Revise paving and drainage plans accordingly 3. Bid Phase--N/A 4. Construction Phase—N/A AMD. NO.9 EXHIBIT"A-1" Page 1 of 1 Yorktown Boulevard from Staples to Cimarron Phase 1&2 Summary of Fees Project No. I Project No. I Project No. I Project No. I Project No. I Project No. I Project No. Project No. Project No. Project No. 6464 6464 6464 6464 E10100 6464 6464 E10100 6464 E10100 ORIGINAL AMD.NO.1 AMD.NO.2 AMD.NO.3 AMD.NO.4 AMD.NO.5 AMD.NO.6 AMD.NO 7 AMD.NO.8 AMD NO.9 TOTAL CONTRACT BASIC SERVICES 1 Preliminary Phase $83,819.00 $0.00 $0.00 $0.00 $38,288.00 $0.00 $0.00 $0.00 $0.00 $0.00 $122,107.00 2 Design Phase 405,674.00 36,000.00 48,000.00 0.00 355,799.00 24,129.00 0.00 30,621.00 0.00 22,052.00 922,275.00 3 Bid Phase 18,004.00 0.00 0.00 0.00 14,632.00 4,500.00 0.00 0.00 0.00 0.00 37,136.00 4 Construction Phase 60,398.00 0.00 0.00 0.00 45,838.00 0.00 6,959.00 3,439.00 21,105.00 0.00 137,739.00 Subtotal Basic Services 567,895.00 36,000.00 48,000.00 0.00 454,557.00 28,629.00 6,959.00 34,060.00 21,105.00 22,052.00 1,219,257.00 ADDITIONAL SERVICES(Allowance) 1 'Permitting(AUTHORIZED) TxDOT 5,818.00 0.00 0.00 0.00 5,768.00 0.00 0.00 0.00 0.00 0.00 11,586.00 TCEQ-NPDES Notice of 1,435.00 0.00 0.00 0.00 1,395.00 0.00 0.00 0.00 0.00 0.00 2,830.00 Intent/Termination TDLR-ADA/TAS Compliance 6,178.00 0.00 0.00 0.00 6,139.00 0.00 0.00 0.00 0.00 0.00 12,317.00 U.S.Army Corps of Engineers 718.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 718.00 Total Permitting 14,149.00 0.00 0.00 0.00 13,302.00 0.00 0.00 0.00 0.00 0.00 27,451.00 2 ROW Survey 24,705.00 0.00 0.00 0.00 38,580.00 0.00 0.00 0.00 0.00 0.00 63,285.00 3 Topographic Survey 84,965.00 0.00 0.00 0.00 66,431.00 0.00 0.00 0.00 0.00 0.00 151,396.00 3.1 Develop baseline reference drawing 0.00 12,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,500.00 4 Environmental Issues 0.00 0.00 0.00 42,812.00 0.00 (28,629.00) 0.00 0.00 0.00 0.00 14,183.00 5 Construction Observation(NOT 254 412.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 254,412.00 AUTHORIZED) _ 6 Public Involvement Phase 8,025.00 0.00 0.00 0.00 13,110.00 0.00 0.00 0.00 0.00 0.00 21,135.00 7 Warranty Phase 7,564.00 0.00 0.00 0.00 12,500.00 0.00 0.00 0.00 0.00 0.00 20,064.00 8 S.U.E./Hydro-Excavation 38,156.00 0.00 0.00 0.00 37,523.00 0.00 0.00 0.00 0.00 0.00 75,679.00 Subtotal Additional Services 431,976.00 12,500.00 0.00 42,812.00 181,446.00 (28,629.00) 0.00 0.00 0.00 0.00 640,105.00 I TOTAL FEE $999,871.00 $48,500.00 $48,000.00 $42,812.00 $636,003.00 $0.00 $6,959.00 $34,060.00 $21,105.00 $22,052.00 $1,859,362.00 03/24/09 11/22/09 04/09/10 05/05/10 08/17/10 08/01/11 07/19/12 03/01/13 07/23/13 - Motion No.M2009- Administrative Administrative Administrative Motion No.M2010- Administrative Administrative Administrative Administrative Administrative 066 Approval Approval Approval 189 Approval Approval Approval Approval Approval rrl� X cc ? cp WG Ari z 4•42 CD Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent ' Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% ' '° = vCD - ' z SUPPLIER NUMBER TO BE ASSIGNED BYCITY . , . . . . - _ EMM, PURCHASING DIVISION Cky CITY OF CORPUS CHRISTI of DISCLOSURE OF INTEREST Chnsti City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Freese and Nichols,Inc. P.O. BOX: STREET ADDRESS: 800 N.Shoreline Blvd.,Suite 1600N CITY: Corpus Christi ZIP: 78401 FIRM IS: I. Corporation ® 2. Partnership ❑ 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an `ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) N/A N/A 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N/A N/A 3. State the names of each "board member"of the City of Corpus Christi having an `ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N/A N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant N/A N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Ron Guzman,P.E. Title: Principal (Type or Print) Signature of Certifying Date: Person: el+A: I 2 3 • 13 DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain,whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division I-leads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.