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HomeMy WebLinkAboutC2013-494 - 10/15/2013 - Approved DCp5. 2014 C 00002 DEPARTMENT OF STATE HEALTH SERVICES CONTRACT 2014-001102-00 This Contract is entered into by and between the Department of State Health Services(DSHS or the Department), an agency of the State of Texas, and Corpus Christi Public Health District (Contractor),a Governmental, (collectively,the Parties)entity. 1.Purpose of the Contract: DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations. 2.Total Amount: The total amount of this Contract is$5,000.00. - 3. Funding Obligation: This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts,transfer of funds between programs or health and human services agencies, amendment to the Appropriations Act, health and human services agency consolidation,or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract. • 4.Term of the Contract: This Contract begins on 09/01/2013 and ends on 08/31/2014. DSHS has the option, in its sole discretion,to renew the Contract. DSHS is not responsible for payment under this Contract before both parties have signed the Contract or before the start date of the Contract;whichever is later. 5.Authority: DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001. 6. Program Name: IDCU/FLU-LAB Infectious Disease Control Unit/FLU-LAB 2013-494 10/15/13 Ord. 029975 Texas Dept of State Health INDEXED 7. Statement of Work: Contractor shall identify and recruit submitters of clinical specimens through discussions and a mutual agreement with local health departments in the Contractor's service area. Contractor may contact Vanessa.Telles@dshs.state.tx.us and flutexas@dshs.state.tx.us for guidance on appropriate submitters. Contractor shall perform the activities required under this Program Attachment in the Service Area designated in the most recent version of Section 8, "Service Area"of this contract. Contractor shall: • identify and recruit submitters of clinical specimens through discussions and a mutual agreement with local health departments in the Contractor's service area; • receive clinical specimens Monday through Friday from designated submitters within the Contractor's service area; • test up to two hundred(200)clinical specimens meeting Clinical Laboratory Improvement Act(CLIA'88) specifications; • perform on each specimen,the Centers for Disease Control and Prevention (CDC) Real Time(RT) Polymerase Chain Reaction Method(PCR)for typing of influenza viruses; • retain positive influenza specimens through the end of the Contract term; • when directed by the Influenza Coordinator within the Department of State Health Services(DSHS) Emerging and Acute Infectious Disease Branch,appropriately submit the requested number of positive specimens to the Laboratory Services Section, Texas Department of State Health Services,Austin,:Texas or to another specified contract laboratory; • comply with DSHS Infectious Disease Control Unit(IDCU)program established influenza surveillance protocol; and • comply with Health and Safety Code Chapter§81.046 located at http://www.statutes.teg is.state.tx.us/Docs/HS/htm/HS.81.htm#81.046. DSHS shall: • ensure Contractor receives a copy of the current influenza surveillance protocol, no later than the week ending October 5, 2013 (Mortality and Morbidity Weekly Report(MMWR)week 40). DSHS reserves the right,where allowed by legal authority,to redirect funds in the event of unanticipated financial shortfalls. DSHS Program will monitor Contractor's expenditures on a quarterly basis. If expenditures are below that projected in Contractor's Program Attachment amount, Contractor's budget may be subject to a decrease for the remainder of the Renewal Program Attachment term. Vacant positions existing after ninety(90)days may result in a decrease in funds. PERFORMANCE MEASURES: The following performance measure will be used to assess in part Contractor's effectiveness in providing the services described in this Contract without waiving the enforceability of any of the other terms of the Contract. Contractor shall: 1. Ensure that at least one(1) healthcare provider,clinic, or hospital submits influenza surveillance specimens to the Contractor; 2. Provide and submit a list of providers or facilities that routinely submit specimens to the Contractor on or before December 2, 2013, by electronic mail to Vanessa.Telles@dshs.state.tx.us, Judy.Kropp@dshs.state.tx.us, and flutexas@dshs.state.tx.us; 3. Perform testing weekly unless no samples were received that week; 4. When requested, send samples of all specimens testing positive for influenza to the Laboratory Services Section, Department of State Health Services (DSHS),Austin, Texas or other designated laboratory within ten (10) business days of request; and 5. Provide and submit written weekly reports on the RT-PCR influenza testing results, in the format provided by DSHS, each Monday, or if a holiday, the next business day beginning September 9, 2013 and continuing through the end of the Contract term. Reports should be sent by electronic mail to Vanessa.Telles@dshs.state.tx.us,judy.kropp@dshs.state.tx.us and flutexas@dshs.state.tx.us. Compliant reporting is required prior to DSHS approval for payment. a. Compliant Contractors submit weekly RT-PCR influenza testing result reports according to the format specified by DSHS and the due dates specified in the Programmatic Reporting Requirements. b. Non-compliant Contractors submit less than 80%of the weekly RT-PCR influenza testing reports according to the format specified by DSHS and the due dates specified in the Programmatic Reporting Requirements. See Programmatic Reporting Requirements section for required reports,time periods and due dates. BILLING INSTRUCTIONS: Contractor shall request payment electronically through the Contract Management and Procurement System(CMPS)with acceptable supporting documentation for reimbursement of the required services/deliverables. Billing will be performed according to CMPS instructions found at the following link http://www.dshs.state.tx.us/cmps/. For assistance with CMPS, please email CMPS@dshs.state.tx.us or call 1-855-312-8474. 8. Service Area Nueces County This section intentionally left blank. 10. Procurement method: Non-Competitive Interagency/Interlocal GST-2012-Solicitation-00038 DSHS GOLIVE IDCU FLU LAB PROPOSAL 11. Renewals: Number of Renewals Remaining: 0 Date Renewals Expire: 08/31/2014 12. Payment Method: Cost Reimbursement 13. Source of Funds: STATE 14. DUNS Number: 069457786 15. Proarammatic Rer ortina Reaulrements: Report Name Frequency Period Begin Period End Due Date Providers Report Nonrecurring 09/01/2013 12/02/2013 12/02/2013 Weekly Report Weekly Monday Friday Following Monde 16. Special Provisions General Provisions,Article IV. Payment Methods and Restrictions, Section 4.02 Billing Submission, Is revised to include the following: DSHS will reimburse Contractor upon submission of a Cost Reimbursement Invoice and DSHS acceptance of the required activities as indicated in the Performance Measures. General Provisions,Article XIII. General Terms,Section 13.15 Amendment, is amended to include the following: Contractor must submit all amendment and revision requests in writing to the Division Contract Management Unit at least ninety(90)days prior to the end of the term of this Program Attachment. • 17. Documents Forming Contract. The Contract consists of the following: a. Contract(this document) 2014-001102-00 b. General Provisions Subrecipient General Provisions c. Attachments Budgets d. Declarations Fiscal Federal Funding Accountability and Transparency Act(FFATA) Certification e. Exhibits Any changes made to the Contract,whether by edit or attachment,do not form part of the Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein. 18. Conflicting Terms. in the event of conflicting terms among the documents forming this Contract,the order of control is first the Contract,then the General Provisions, then the Solicitation Document, if any, and then Contractor's response to the Solicitation Document, if any. 19. Payee. The Parties agree that the following payee is entitled to receive payment for services rendered by Contractor or goods received under this Contract: Name: City of Corpus Christi Vendor Identification Number: 17460005741 20. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings,written or oral, between them with respect to the subject matter of this Contract, other than as set forth in this Contract. I certify that I am authorized to sign this document and I have read and agree tcyal 'arts of the contract, including any attachments and addendums. Department of State Health Services Cor. /CS j ti Publi /4°7 i trict 4 r By: B / i ;,/ / I0 Signature of Authorized Official _ �_. . ;� ;ho z';. TOal 1111. Date Date Name and Title Name and Title 1100 West 49th Street Address Address Austin, TX 787-4204 City, State,Zip City, State,Zip Telephone Number Telephone Number E-mail Address E-mail Address pa\ (.(7)_Goi-L , NI COUNCIL 1103 • ATTEST. ARMnNDO C 4 PA .. .... » .�, rrnv SE( TAIV RFCRc'Ta a v DEPARTMENT OF STATE HEALTH SERVICES CONTRACT 2014-001102-00 411'F 4,7316 This Contract is entered into by and between the Department of State Health Services(DSHS or the Department),an agency of the State of Texas, and Corpus Christi Public Health District (Contractor),a Governmental, (collectively, the Parties)entity. 1. Purpose of the Contract: DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations. 2.Total Amount: The total amount of this Contract is$5,000.00. • 3. Funding Obligation: This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts,transfer of funds between programs or health and human services agencies,amendment to the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract. • 4.Term of the Contract: This Contract begins on 09/01/2013 and ends on 08/31/2014. DSHS has the option, in its sole discretion,to renew the Contract. DSHS is not responsible for payment under this Contract before both parties have signed the Contract or before the start date of the Contract;whichever is later. • 5.Authority: DSHS enters into this Contract under the authority of Health and Safety Code, Chapter 1001. • . 6. Program Name: IDCU/FLU-LAB Infectious Disease Control Unit/FLU-LAB 7. Statement of Work: Contractor shall identify and recruit submitters of clinical specimens through discussions and a mutual agreement with local health departments in the Contractor's service area. Contractor may contact Vanessa.Telles@dshs.state.tx.us and flutexas©dshs.state.tx.us for guidance on appropriate submitters. Contractor shall perform the activities required under this Program Attachment in the Service Area designated in the most recent version of Section 8, "Service Area"of this contract. Contractor shall: • identify and recruit submitters of clinical specimens through discussions and a mutual agreement with local health departments in the Contractor's service area; • receive clinical specimens Monday through Friday from designated submitters within the Contractor's service area; • test up to two hundred(200)clinical specimens meeting Clinical Laboratory Improvement Act(CLIA'88) specifications; • perform on each specimen,the Centers for Disease Control and Prevention(CDC) Real Time(RT) Polymerase Chain Reaction Method(PCR)for typing of influenza viruses; • retain positive influenza specimens through the end of the Contract term; • when directed by the Influenza Coordinator within the Department of State Health Services(DSHS) Emerging and Acute Infectious Disease Branch,appropriately submit the requested number of positive specimens to the Laboratory Services Section,Texas Department of State Health Services,Austin,Texas or to another specified contract laboratory; • comply with DSHS Infectious Disease Control Unit(IDCU) program established influenza surveillance protocol;and • comply with Health and Safety Code Chapter§81.046 located at http://www.statutes.legis.state.tx.us/Docs/HS/htm/HS.81.htm#81.046. DSHS shall: • ensure Contractor receives a copy of the current influenza surveillance protocol, no later than the week ending October 5, 2013(Mortality and Morbidity Weekly Report(MMWR)week 40). DSHS reserves the right,where allowed by legal authority, to redirect funds in the event of unanticipated financial shortfalls. DSHS Program will monitor Contractor's expenditures on a quarterly basis. If expenditures are below that projected in Contractor's Program Attachment amount, Contractor's budget may be subject to a decrease for the remainder of the Renewal Program Attachment term. Vacant positions existing after ninety(90)days may result in a decrease in funds. PERFORMANCE MEASURES: The following performance measure will be used to assess in part Contractor's effectiveness in providing the services described in this Contract without waiving the enforceability of any of the other terms of the Contract. Contractor shall: 1. Ensure that at least one(1) healthcare provider, clinic,or hospital submits influenza surveillance specimens to the Contractor; 2. Provide and submit a list of providers or facilities that routinely submit specimens to the Contractor on or before December 2, 2013, by electronic mail to Vanessa.Telles@dshs.state.tx.us, Judy.Kropp@dshs.state.tx.us,and flutexas@dshs.state.tx.us; 3. Perform testing weekly unless no samples were received that week; 4. When requested,send samples of all specimens testing positive for influenza to the Laboratory Services Section, Department of State Health Services(DSHS),Austin,Texas or other designated laboratory within ten(10)business days of request; and 5. Provide and submit written weekly reports on the RT-PCR influenza testing results, in the format provided by DSHS, each Monday,or if a holiday,the next business day beginning September 9, 2013 and continuing through the end of the Contract term. Reports should be sent by electronic mail to Vanessa.Telles@dshs.state.tx.us,judy.kropp@dshs.state.tx.us and flutexas@dshs.state.tx.us. Compliant reporting is required prior to DSHS approval for payment. a. Compliant Contractors submit weekly RT-PCR influenza testing result reports according to the format specified by DSHS and the due dates specified in the Programmatic Reporting Requirements. b. Non-compliant Contractors submit less than 80%of the weekly RT-PCR influenza testing reports according to the format specified by DSHS and the due dates specified in the Programmatic Reporting Requirements. See Programmatic Reporting Requirements section for required reports,time periods and due dates. BILLING INSTRUCTIONS: Contractor shall request payment electronically through the Contract Management and Procurement System(CMPS)with acceptable supporting documentation for reimbursement of the required services/deliverables. Billing will be performed according to CMPS instructions found at the following link http://www.dshs.state.tx.us/crops/. For assistance with CMPS, please email CMPS@dshs.state.tx.us or call 1-855-312-8474. 8. Service Area Nueces County This section intentionally left blank. 10. Procurement method: Non-Competitive Interagency/Interfocal GST-2012-Solicitation-00038 DSHS GOLIVE IDCU FLU LAB PROPOSAL 11. Renewals: Number of Renewals Remaining: 0 Date Renewals Expire: 08/31/2014 12. Payment Method: Cost Reimbursement 13. Source of Funds: STATE • 14. DUNS Number: 069457786 15. Proarammatic Reaortina Reaulrements: Report Name Frequency Period Begin Period End Due Date Providers Report Nonrecurring 09/01/2013 12/02/2013 12/02/2013 Weekly Report Weekly Monday Friday Following Monda 16. Special Provisions General Provisions,Article IV. Payment Methods and Restrictions, Section 4.02 Billing Submission, Is revised to include the following: DSHS will reimburse Contractor upon submission of a Cost Reimbursement Invoice and DSHS acceptance of the required activities as indicated in the Performance Measures. General Provisions,Article XIII. General Terms, Section 13.15 Amendment, is amended to include the following: Contractor must submit all amendment and revision requests in writing to the Division Contract . Management Unit at least ninety(90)days prior to the end of the term of this Program Attachment. • 17. Documents Forming Contract. The Contract consists of the following: a. Contract(this document) 2014-001102-00 b. General Provisions Subrecipient General Provisions c. Attachments Budgets d. Declarations Fiscal Federal Funding Accountability and Transparency Act(FFATA) Certification e. Exhibits Any changes made to the Contract,whether by edit or attachment, do not form part of the Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein. 18. Conflicting Terms. In the event of conflicting terms among the documents forming this Contract, the order of control is first the Contract,then the General Provisions,then the Solicitation Document, if any, and then Contractor's response to the Solicitation Document, if any. 19. Payee. The Parties agree that the following payee is entitled to receive payment for services rendered by Contractor or goods received under this Contract: Name: City of Corpus Christi Vendor Identification Number: 17460005741 20. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings,written or oral, between them with respect to the subject matter of this Contract,other than as set forth in this Contract. I certify that I am authorized to sign this document and I have read and agree to all parts of the contract, including any attachments and addendums. Department of State Health Services C • ',Christi Pub c t bis ri•t By: ,"n p 214,! Signature of Authorized Official ti.:'.1r-s•.• •ri :�� i Date Date Name and Title Name and Title 1100 West 49th Street Address Address Austin, TX 787-4204 City, State,Zip City, State,Zip Telephone Number Telephone Number E-mail Address E-mail Address Ora `t) • .J.�! Ill SfCRFTAQ"` • IntelliGrants TXDSHS -Document Page Page 1 of 1 Document Information:DCPS-2014-Corpus C-00002 Parent Information: DCPS-2013-Comus C-00003 r►J Details You are here: >Renewal Menu >Forms Menu > Contract Execution Forms SIGNATURE PAGE Contract Number 2014-001102-00 Program ID-Program Name IDCUIFLU-LAB-Infectious Disease Control Unit/FLU-LAB Contract Amount $5,000 Contract Term 9/112013 -8/31/2014 Contractor Signature n I certify that 1 am authorized to sign this document,and any attachments or addendums thereto,and I have read and agree to all parts of the contract. Signed By: Ms.Margie Rose Date Signed: 10/30/2013 DSHS Signature • t-j I certify that I am authorized to sign this document,and any attachments or addendums thereto,and I have read and agree to all parts of the contract. Signed By: Janne Zumbrun Date Signed: 11118/2013 littps://cmps.dshs.texas.gov/Obj ectPage2.aspx?onmID=21323&pgelD=11010 11/26/2013