HomeMy WebLinkAboutC2014-002 - 1/21/2014 - Approved LEASE AGREEMENT BETWEEN THE CITY OF CORPUS CHRISTI AND
GREAT WESTERN SOCCER
This lease agreement ("Lease") is entered into by and between the City of Corpus
Christi, a Texas home rule municipal corporation ("City"), acting through its duly authorized City
Manager or designee ("City Manager"), and Great Western Soccer ("Lessee"), a Texas
nonprofit association, acting through its duly authorized President of Lessee.
WHEREAS, the City owns property described on the attached Exhibits A and B, which
said property is located in Corpus Christi, Nueces County, Texas, known as the "Premises";
WHEREAS, the Lessee desires to use the Premises for program described on the
attached Exhibit A; and
WHEREAS, the City desires to allow Lessee to use the Premises for said program;
NOW, THEREFORE, the City and Lessee, in consideration of the mutual promises and
covenants herein, agree as follows:
Section 1. Term. Subject to the remaining terms and conditions hereof, the original term of this
Lease is as described on the atta Ihe d exhibit, beginni g on day of final City Council approval,
("Effective Date") which is �Q J.A1 A.# , unless sooner terminated as set out
herein. U
Section 2. Contact Person/Lease Administrator. For this Lease, the City's contact person
and lease administrator is the Director of Parks and Recreation or designee ("Director").
Section 3. Premises and Improvements. City leases to Lessee the Premises, as described
and delineated in Exhibit B the site map which is attached hereto and incorporated herein this
Agreement by reference, and all improvements to the Premises ("Improvements") including,
without limitation, any buildings, lighting, the fields, fences, irrigation systems, and the grassed
areas.
Section 4. Consideration. Great Western Soccer must operate the program described on
Exhibit A and must maintain the Premises and all Improvements on a year-round basis in
accordance with all maintenance rules, with respect to this Lease, set out by the City Manager
or his designee in effect now and as promulgated in the future. Failure to maintain the Premises
and all Improvements in accordance with these rules constitutes grounds for termination of this
Lease. At a minimum, maintenance includes:
(A) Great Western Soccer shall pick up and properly dispose of litter on a daily basis
whenever the Premises are being used and weekly during the rest of the year.
(B) Great Western Soccer shall keep fully operational and in good repair the Premises and
Improvements. City has no responsibility for maintenance or repair to the Premises and
Improvements.
(C) Great Western Soccer must immediately report any vandalism to the Director, or
designee, and the Corpus Christi Police Department, Nueces County, Texas. However, the City
has no responsibility to repair or replace any damages to Premises and Improvements caused
by vandalism or caused by any other reason.
(D) Great Western Soccer shall ensure that parking is confined to on-street parking only, or
designated parking lots but no parking is to be allowed on grass. All motor vehicles must be
restricted to the designated parking lot area.
2014-002
1/21/14
Ord. 030062 1
Great Western Soccer INDEXED
(E) Great Western Soccer will provide normal, scheduled mowing of the Premises. Great
Western Soccer will be responsible for maintaining the fields as set out in herein below.
Furthermore, Great Western Soccer will be responsible for maintaining the grass in the adjacent
viewing/access areas at a safe height not to exceed six (6) inches;
(F) Great Western Soccer shall maintain the fields within the Premises boundary lines.
Grass on the fields must not exceed three (3) inches. Great Western Soccer must mow the
fields within one (1) week after grass reaches three (3) inches in height. At least one month
prior to the start of any season or pre-season practice, the fields must be gradually cut shorter
and brought into playing condition. Failure to keep the grass on the fields at or below three (3)
inches in height or to properly bring the fields back to playing condition will be grounds for
termination of this Lease; Great Western Soccer shall throw Winterize (fertilizer with nutrients)
on the fields before first cold front each year. In February and September, Great Western
Soccer shall throw iron on the fields to make the grass green. The Winterize, Weed and feed,
and iron shall be purchased by the Great Western Soccer.
(G) If Great Western Soccer utilizes goal posts on the Premises, Great Western Soccer shall
maintain a secure anchoring system on all goal posts used on the fields at Premises. Great
Western Soccer must repair any deficiency found in the anchoring system that impairs the safe
use of the anchoring system within forty-eight (48) hours after the need for repair is or should
have been discovered; Great Western Soccer shall not allow use of the Premises until the
anchoring system is repaired;
(H) Great Western Soccer is responsible for proper installation and use of all equipment and
improvements at Premises;
(I) Great Western Soccer must maintain First Aid kit on Premises;
(J) Great Western Soccer shall complete and submit the attached Exhibit D, Standard of
Maintenance to the Director no later than March 1 and again August 1 of each year.
Section 5. Compliance with Maintenance Standards. The City Manager and the Director, or
their respective designee, has the right to inspect the Premises and/or the Improvements at any
time during the term of this Lease. If an inspection reveals that maintenance is not being
properly carried out, the Director, or designee, may provide written notice to Lessee demanding
compliance, and also assessing fee of $250. If Lessee has not complied within five (5) days
after receipt of the demand, the City may undertake the work and Lessee shall pay the City's
cost plus ten percent (10%) overhead within thirty (30) days of receipt of the Director's invoice.
Failure to pay the City's invoice for maintenance within thirty (30) days of receipt of the invoice
constitutes grounds for termination of this Lease. Alternatively, the City may elect to terminate
this Lease after ten (10) days written notice to Lessee for Lessee's nonperformance of the
maintenance.
Section 6. Sportsmanship Program. Lessee shall require that all of its coaches and at least
one family member of each youth participant (less than 18 years of age) shall complete a state
or nationally recognized, or Parks Director approved, parent and coach sportsmanship program.
Section 7. Background Checks.
Lessee shall require satisfactory criminal background checks on each of its Board members and
coaches associated with its sports program.
Section 8. Assignment and Sublease. This Lease may not be, in whole or in part, assigned,
directly or indirectly, without the prior written consent of the City. This Lease may be sublet only
with the prior written consent of the Director. Requests to sublet the premises must be
submitted to the Director at least 30 days in advance. Any tournament or activity allowed to
take place by Lessee at the Premises shall be the responsibility of Lessee to indemnify and
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insure in accordance with this agreement.
Section 9. Securing/Anchoring of Goal Posts. Lessee acknowledges and covenants that
Lessee shall be responsible, during the term of this Lease, for maintaining the anchoring
system, as set out in Section 4 above. Any change, alteration, or modification to the anchoring
system during the term of this Lease must be submitted to Director, in writing, prior to the
change, alteration or modification being made.
Section 10. Understanding. Lessee acknowledges and understands that use of the Premises
is expressly conditioned on the understanding that the Premises and all Improvements must be
returned in as good a condition as received, reasonable use and wear, acts of God, fire and
flood damage or destruction, where Lessee is without fault, excepted.
Section 11. Joint Use.
(A) City retains joint use of the Premises and Improvements during the term of this Lease,
subject to Lessee's right to exclusive control of the Premises during its use for Lessee's sport
program purposes. Requests for scheduled organized activities by other organizations will be
reviewed for approval or denial by the Director and Lessee.
(B) City retains the right to use or cross the Premises with utility lines and/or easements.
City may exercise these rights without compensation to Lessee for damages to the Premises
and/or any Improvements from installing, maintaining, repairing, or removing the utility lines
and/or easements. City must use reasonable judgment in locating the utility lines and/or
easements to minimize damage to the Premises and/or its Improvements.
Section 12. Primary Purpose. Lessee must establish and maintain a recreational area with
the primary purpose being for the operation of a sports program described on attached Exhibit
A and for no other purpose without the Director's prior written approval. Lessee's fundraising
activities on Premises require Director's prior written approval. Lessee's insurance must
provide coverage in compliance with Section 22 for the type of fundraising activity being
proposed by Lessee.
Section 13. Construction
(A) No construction or modifications may be made at the Premises, and no drilling,
excavation, or penetration of the soil surface may be conducted at the Premises without the
prior written approval of the City Director. Lessee shall not make any additions nor alterations
to the Premises nor to any Improvements without Director's prior written approval. If approved,
Lessee must obtain clearance, in writing, from City's Risk Management Department (Risk
Management) that the proposed addition or alteration will be covered under the insurance
policy in force during the term of this Lease before proceeding with any type of addition or
alteration to the Premises or to the Improvements.
(B) All additions or alterations must be made at Lessee's expense. All additions or
alterations installed by Lessee must be repaired or replaced at Lessee's expense and may be
removed by Lessee at the expiration or termination of the Lease only if they may be removed
without damaging the Premises or any Improvements. All additions or alterations made by
Lessee which are not removed at the expiration or termination of this Lease become the
property of City without necessity of any legal action.
Section 14. Utilities. Lessee must pay for all utilities used by it or for any activity sponsored
by Lessee on the Premises prior to the due date for payment. Failure to pay any utility bill on or
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before the due date is grounds for termination of this Lease. Lessee must adhere to applicable
water conservation standards. In an effort to ensure that fields are maintained In accordance
with City standards, the City shall not charge Lessee for water used by Lessee to maintain the
fields, up to maximum number of gallons set by Director of Parks and Recreation for each
calendar year.
Section 15. Signs.
(A) Lessee must not exhibit, inscribe, paint, erect, or affix any signs, advertisements,
notices, or other lettering (Signs) on the Premises or on any Improvements without the
Director's prior written approval.
(B) If Signs are approved, the Director, in writing, may require Lessee to remove, repair, or
repaint any Signs. If the Signs are not removed, repaired, or repainted within ten (10) days of
the Director's written demand, the City may do or cause the work to be done, and Lessee must
pay the City's costs within thirty (30) days of receipt of Director's invoice. Failure to pay the
City's costs within thirty (30) days of receipt of the invoice constitutes grounds for termination of
this Lease. Alternatively, the City may elect to terminate this Lease after ten (10) days written
notice to Lessee.
Section 16. Advertising. The Director has the right to prohibit any advertising by Lessee on
Premises which impairs the reputation of the Premises or the City.
Section 17. Security. Lessee shall contract and pay for any and all security it requires at the
Premises during the term of this Lease.
Section 18. Non-Discrimination. Lessee shall not discriminate nor permit discrimination
against any person or group of persons, as to employment and in the provision of services,
activities, and programs, on the grounds of race, religion, national origin, sex, physical or mental
disability, or age, or in any manner prohibited by the laws of the United States or the State of
Texas. The City Manager, or his designee, retains the right to take such action as the United
States may direct to enforce this non-discrimination covenant.
Section 19. Compliance with Laws.
(A) Lessee must comply with all Federal, State, and local government laws, rules,
regulations, and ordinances, which may be applicable to its operation at the Premises and its
performance under this Lease. This Lease is also subject to applicable provisions of the City
Charter.
(B) All actions brought to enforce compliance with any law or to enforce any provision of this
Lease will be brought in Nueces County where this Lease was executed and will be performed.
Section 20. Costs. Noncompliance with the terms herein may result in termination of this
Lease and repossession of the Premises and its Improvements by the City or its agents. If the
City undertakes legal action to enforce compliance or collect damages resulting from
noncompliance, Lessee must pay all of the City's court costs and expenses, including
reasonable attorneys' fees.
Section 21. Indemnity. Lessee, its officers, members, partners, employees,
representatives, agents, and licensees (collectively, Indemnitors) covenant to fully
indemnify, save, and hold harmless the City, its officers, employees, representatives, and
agents (collectively, Indemnitees) from and against all claims, demands, actions,
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damages, losses, costs, liabilities, expenses, and judgments asserted against or
recovered from City on account of injury or damage to person including, without
limitation on the foregoing, premises defects, workers compensation and death claims,
or property loss or damage of any kind whatsoever, to the extent any damage or injury
may be incident to, arise out of, be caused by, or be in any way connected with, either
proximately or remotely, wholly or in part , (1) the existence, use, operation,
maintenance, alteration, or repair of Premises and the Lessee's sports program; (2) the
exercise of rights under this Lease; (3) an act or omission, negligence, or misconduct on
the part of any persons having involvement in, participation with, or business with the
Premises, Lessee, or the Lessee's sport program whether authorized with the express or
implied invitation or permission of Lessee (collectively, Lessee's Invitees) entering upon
the Premises or its Improvements pursuant to this Lease, or trespassers entering upon
the Premises or its Improvements during Lessee's use or physical occupation of the
Premises; or (4) due to any of the hazards associated with sporting events, training, or
practice as a spectator or participant including, but not limited to, any injury or damage
resulting, wholly or in part, proximately or remotely, from the violation by lndemnitees or
any them of any law, rule, regulation, ordinance, or government order of any kind; and
including any injury or damage in any other way and including all expenses arising from
litigation, court costs, and attorneys fees, which arise, or are claimed to arise from, out
of, or in connection with the asserted or recovered incident.
Lessee covenants and agrees that if City is made a party to any litigation against
Lessee or in any litigation commenced by any party, other than Lessee relating to this
Lease, Lessee shall, upon receipt of reasonable notice regarding commencement of
litigation, at its own expense, investigate all claims and demands, attend to their
settlement or other disposition, defend City in all actions based thereon with counsel
satisfactory to lndemnitees, and pay all charges of attorneys and all other costs and
expenses of any kind arising from any said liability, damage, loss, demand, claim, or
action.
Section 22. Insurance.
(A) Lessee must secure and maintain at Lessee's expense, during the term of this Lease, a
Commercial General Liability insurance policy with the limits and requirements shown on
Exhibit C, which is attached hereto and incorporated herein by reference. Failure to maintain
such insurance at the limits and requirements shown on Exhibit C constitutes grounds for
termination of this Lease.
(B) Lessee must provide proof, by Certificate of Insurance meeting the limits and
requirements set out in Exhibit C, to the Director and Risk Management prior to commencing
use of the Premises under this Lease.
(C) Lessee must provide the Director and Risk Management thirty(30) days written notice of
cancellation, intent not to renew, or material change of any insurance coverages required
herein.
(D) Lessee shall, during the term of this Lease, provide copies of all insurance policies to the
City Manager or the Director upon written request.
(E) Lessee shall, prior to any addition or alteration to the Premises or to the Improvements,
obtain clearance, in writing, from Risk Management, as per Section 8 as set out herein this
Lease.
Section 23. No debts. Lessee shall not incur any debts nor obligations on the credit of City
during the term of this Lease.
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Section 24. Termination.
(A) The City Manager may immediately terminate this Lease for cause and without penalty if
the City Manager determines, in his sole discretion, that Lessee is no longer fulfilling the primary
purpose of the Lease as set out in Exhibit A.
(B) In addition, the City Manager may immediately terminate this Lease for cause and
without penalty if he determines, in its sole discretion that Lessee is in violation of any Federal,
State, or local government law, rule, regulation, or ordinance.
(C) Additionally, if there is noncompliance with one or more of the provisions contained
herein, the Director may give Lessee written notice to cure or begin curing the default(s) within
ten (10) days of receipt of the notice. If Lessee is not in compliance or in substantial compliance
with each provision identified by the Director within ten (10) days of receiving said notice, the
City Manager may terminate this Lease for cause without penalty by providing written notice of
termination and listing one or more areas of continued noncompliance.
(D) Either City Manager or Lessee may terminate this Lease without cause without penalty
by giving thirty(30) days written notice to the non-terminating party.
(E) Lessee's property must be removed from the Premises upon date of termination. If it is
not removed by Lessee, then City may retain property for City purposes, or City may dispose of
the property in any manner deemed appropriate by Director and Lessee shall pay City's costs
for disposal.
Section 25. Notice. All notices, demands, requests, or replies provided for or permitted, under
this Lease, by either party must be in writing and must be delivered by one of the following
methods: (1) by personal delivery; or (2) by deposit with the United States Postal Service as
certified or registered mail, return receipt requested, postage prepaid. Notice deposited with the
United States Postal Service in the manner described above will be deemed effective two (2)
business days after deposit with the United States Postal Service. All such communications
must only be made to the following:
IF TO CITY: IF TO LESSEE:
City of Corpus Christi Name and address on Exhibit A
Attn: Director of Park & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
Either party may change the address to which notice is sent by using a method set out above.
Lessee will notify the City of an address change within thirty (30) days after the address is
changed.
Section 26. List of Current Officers and Board of Directors, and Bylaws. Lessee must
submit its current List of Officers and Board of Directors (List) to the Director by each January
31 of each year of this Lease. The List must contain each person's title, name, address, home
phone, and office or fax phone, and email address. Lessee must notify Director in writing
immediately if there are any changes in the Officers or Board of Directors. Lessee must provide
Director with copy of the current Bylaws, and immediately provide Director with any
amendments to the Bylaws.
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Section 27. Reporting. Lessee shall submit reports listing the number of youth and teams
registered by Lessee to play sports each year during the term of this Lease. The reports must
be submitted to the Director within two weeks after the start of Lessee's season.
Section 28. Construction and Reconstruction Funds.
(A) If the City receives funds to construct or reconstruct Improvements at the Premises,
Lessee covenants to vacate the Premises, should the Director deem it necessary, upon thirty
(30) days written notice from the Director.
(B) Lessee has no action for damages against nor will be compensated by the City for loss
of use of the Premises and/or Improvements. The City has no obligation to provide an alternate
location for Lessee during the Improvements construction or reconstruction period. The
consideration for Lessee relinquishing all rights to use the Premises and Improvements during
the construction or reconstruction period is the City's construction or reconstruction of the
Improvements for Lessee's benefit.
(C) Once construction or reconstruction of the Improvements is complete, the Director will
notify Lessee, in writing, of the date on which the Premises and Improvements are once again
available to Lessee.
(D) Lessee's term will not change nor increase if the City requests Lessee to vacate the
Premises as set out herein.
Section 29. Amendments. No alterations, changes, or modifications of the terms of this
Lease, nor the waiver of any provision will be valid unless made in writing and signed by a
person authorized to sign agreements on behalf of each party.
Section 30. Waiver.
(A) The failure of either party to complain of any act or omission on the part of the other
party, no matter how long the same may continue, will not be deemed a waiver by said party of
any of its rights hereunder.
(B) No waiver of any covenant or condition or of the breach of any covenant or condition of
this Lease by either party at any time, express or implied, shall be taken to constitute a waiver of
any subsequent breach of the covenant or condition nor shall justify or authorize the
nonobservance on any other occasion of the same or any other covenant or condition hereof.
(C) If any action by the Lessee requires the consent or approval of the City on one occasion,
any consent or approval given on said occasion will not be deemed a consent or approval of the
same or any other action at any other occasion.
(D) Any waiver or indulgence of Lessee's default of any provision of this Lease shall not be
considered an estoppel against the City. It is expressly understood that, if at any time Lessee is
in default in any of its conditions or covenants hereunder, the failure on the part of City to
promptly avail itself of said rights and remedies which the City may have will not be considered
a waiver on the part of the City, but the City may at any time avail itself of said rights or
remedies or elect to terminate this Lease on account of said default.
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Section 31. Force Majeure. No party to this Lease will be liable for failures or delays in
performance due to any cause beyond their control including, without limitation, any failures or
delays in performance caused by strikes, lock outs, fires, acts of God or the public enemy,
common carrier, severe inclement weather, riots or interference by civil or military authorities.
The rights and obligations of the parties will be temporarily suspended during this period to the
extent performance is reasonably affected.
Section 32. Publication. Lessee agrees to pay the cost of newspaper publication of this
Lease and related ordinance as required by the City Charter.
Section 33. Captions. The captions in this Lease are for convenience only, are not a part of
this Lease, and do not in any way limit or amplify the terms and provisions of this Lease.
Section 34. Severability.
(A) If, for any reason, any section, paragraph, subdivision, clause, provision, phrase, or word of
this Lease or the application hereof to any person or circumstance is, to any extent, held illegal,
invalid, or unenforceable under present or future law or by a final judgment of a court of
competent jurisdiction, then the remainder of this Lease, or the application of said term or
provision to persons or circumstances other than those as to which it is held illegal, invalid, or
unenforceable, will not be affected thereby, for it is the definite intent of the parties to this Lease
that every section, paragraph, subdivision, clause, provision, phrase, or word hereof be given
full force and effect for its purpose.
(B) To the extent that any clause or provision is held illegal, invalid, or unenforceable under
present or future law effective during the term of this Lease, then the remainder of this Lease is
not affected thereby, and in lieu of each such illegal, invalid, or unenforceable clause or
provision, a clause or provision, as similar in terms to such illegal, invalid, or unenforceable
clause or provision as may be possible and be legal, valid, and enforceable, will be added to
this Lease automatically.
Section 35. Signs at Premises. Lessee will post a notice at Premises, in a form approved by
the Parks Director, that if any participant or spectator has any complaints or concerns they may
contact the City at 826-3461 and speak to Athletic Manager or Assistant Manager regarding any
complaints or concerns
(A) Lessee must post and maintain a sign with sportsmanship policies and possible
consequences for non-compliance with policies.
(B) Lessee must post and maintain appropriate sings to indicate ADA parking.
(C) Lessee must post and maintain signs to indicate restricted parking areas and also that No
Parking on grass is permitted.
(D) Lessee must post and maintain signs to indicate Maintenance area(s).
(E) Less must post Health permits at the concession areas.
(F) Lessee must store food handler cards on file at the Premises.
(G)Lessee must promptly replace or repair any damaged or missing signage.
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Section 36. Entirety Clause. This Lease and the attached and incorporated exhibits
constitute the entire agreement between the City and Lessee for the purpose granted. All other
agreements, promises, representations, and understandings, oral or otherwise, with reference
to the subject matter hereof, unless contained in this Lease are expressly revoked, except for
the promulgation of future maintenance rules as contemplated in Section 4 herein above, as the
parties intend to provide for a complete understanding within the provisions of this Lease and its
exhibits of the terms, conditions, promises, and covenants governing each party's performance
hereunder and as relating to Lessee's use of the Premises.
EX C��TIED IN ICATE, each of which shall be considered an original, on this
the jr ''`-day of . IiLQ,t , 201 .
ATTEST• CITY OF / 'PUS CHRIS (
Rebecca Huerta Ro ald L. ;bison
City Secretary Cit Mar:ger
meDv....) .,s +, fl"j'rr/-
aa
LESSEE: Great Western Soccer V I
President SE
Printed Name: e1 C sse.A1
Date: � 1� 1
STATE OF TEXAS
COUNTY OF NUECES
This instr ent was acknowledged before me on kehimithj-
/ , 2013, by
President of Great Western Soccer, on behalf of said Texas nonprofit
association.
Notary olio, State of exas
ELIZABETH DIANE LARA Printe• ame: Elr ja{�. t
Add NOTARY
Pusuc Commission expires: 3-a/- aor7
03-21-2017
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EXHIBIT A
Property Description: Terry and Bobby Labonte Park
Term: Five Years from date of City Council final approval
Program to be operated by Lessee: Soccer League
Notice Address for Lessee:
Great Western Soccer League
Attn: President
P. O. Box 260891
Corpus Christi, Texas 78426
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EXHIBIT B
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EXHIBIT C
INSURANCE REQUIREMENTS
LESSEE'S LIABILITY INSURANCE
A. Lessee must not commence work under this Lease until insurance required herein has been obtained and
such insurance has been approved by the City. Lessee must not allow any subcontractor to commence work
until all similar insurance required of the subcontractor has been obtained.
B. Lessee must furnish to the City's Risk Manager, (two) 2 copies of Certificates of Insurance, showing the
following minimum coverage by insurance company(s) acceptable to the City's Risk Manager. The City must
be named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all
applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day written notice of cancellation, non-renewal, Bodily Injury and Property Damage
material change or termination is required on all Per occurrence/aggregate
certificates.
Commercial General Liability including: $1,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises-Operations
3. Products/Completed Operations Hazard
4. Contractual Liability
5. Broad Form Property Damage
6. Independent Contractors
7. Personal Injury
C. In the event of accidents of any kind, Lessee must furnish the Risk Manager copies of all reports of any
accidents within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Certificate of Insurance:
• The City of Corpus Christi must be named as an additional insured on the liability coverage,
and a blanket waiver of subrogation is required on all applicable policies.
• If your insurance company uses the standard ACORD form, the cancellation clause (bottom
right) must be amended by adding the wording "changed or" between "be" and "canceled", and
deleting the words, "endeavor to", and deleting the wording after"left". ".In lieu of modification of
the ACORD form, separate policy endorsements addressing the same substantive requirements
are mandatory.
• The name of the project must be listed under"Description of Operations".
• At a minimum, a 30-day written notice of cancellation, material change, non-renewal or
termination is required.
B. If the Certificate of Insurance on its face does not show on its face the existence of the coverage required by
items 1.B (1)-(7), an authorized representative of the insurance company must include a letter specifically
stating whether items 1.B. (1)-(7)are included or excluded.
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EXHIBIT D
STANDARD OF MAINTENANCE
SPORT FIELD LEASE CHECKLIST
Due March 1 and August 1 each year of the Lease
SITE:
INSPECTOR:
ADDRESS:
Date of Inspection:
League President Signature
League President Printed Name:
All Leagues must complete this self-inspection checklist form twice each year. Due
date will be March 1 and again August 1 of each year of the lease.
Each league is responsible for their self inspection. If the inspection is not submitted to
the City of Corpus Christi Parks and Recreation Department, 1201 Leopard, Corpus
Christi, Texas 78401 by the deadline (March 1 and August 1) each year of the lease,
the League will be assessed a fee of $250.00 per site for each inspection the City
performs.
Check "NO" if repairs are not necessary; "YES" if repairs are necessary. A comment is
required for any "YES" answer.
SKINNED AREAS
Yes No
[] [] 1. The soil is too loose to provide good running traction.
[ ] [] 2. The soil surface is not loose enough around sliding zones for safe sliding.
[ ] [] 3. The soil is too abrasive for safe sliding.
[] [] 4. The soil is too compacted to provide good drainage.
[] [] 5. Running paths and sliding zones near bases have,become worn and need to
be leveled off.
[ ] [] 6. Batter's box and home plate areas have become worn and need to be
reconditioned.
[] [] 7. Pitcher's mound has become worn and needs to be reconditioned.
[] [] 8. The skinned area has low spots, holes, or is not level and should be
dragged/re-graded.
[] [] 9. There is a hazardous soil buildup (lip) between the skinned area and the turf.
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H] [] 10. The skinned area has unsafe wet spots and/or puddles.
[ ] [] 11. When moist, the skinned area is too sticky and adheres to shoes.
[] [] 12. Coach's box is not level with surrounding area.
[] [] 13. Coach's box is excessively hard.
COMMENTS
PITCHER'S MOUND
Yes No
[] [] 1. The mound does not conform to league requirements.
[] [] 2. Platform area behind the rubber is not large enough.
[] [] 3. "Push off' and "landing" areas are not constructed with specialized clay.
[] [] 4. "Push-off' and "landing" areas are dished out and need repair.
[] [] 5. There is a hazardous soil buildup (lip) between the mound and the infield
grass.
COMMENTS
PLAYING SURFACE:
Yes No
[] [] 1. Maintenance equipment such as rakes, hoses, etc. have been left on the field.
[ ] [] 2. Litter and unsafe debris is scattered around the field and player/spectator
areas.
[] [] 3. The supply and location of waste cans is
inadequate.
[] [] 4. Sprinkler heads, drainage grates, valve boxes, etc. in the field are above
grade or
have sharp edges or unsafe
protrusions.
[ ] [] 5. There have been recurring accidents from players running into surrounding
objects
such as fencing, light posts, bleachers,
etc.
[] [] 6. Our facility does not comply with industry recommended field design
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specifications.
COMMENTS
BASES AND ANCHORING:
Yes No
[] [] 1. The base coverings have unsafe rips or gouges.
[ ] [] 2. The base framework or hardware is loose or damaged.
[ ] [] 3. The base ground stake is unsafely protruding above the surface grade.
[ ] [] 4. The base ground stake is out of alignment or not level with the surface.
[ ] [] 5. The base ground stake is not firmly secured in its concrete footing.
[ ] [] 6. The base, ground stake and its footing are not installed according to the
manufacturer's requirement.
[ ] [] 7. The bases do not seat properly with the ground elevation or they are seated
loosely.
[] [] 8. The concrete footings have rounded edges and may twist out of place in the
ground.
[] [] 9. The surface of home plate is not level with the surrounding surface.
[] [] 10. The surface of home plate is worn or irregular.
[] [] 11. The pitcher's rubber is not level with the surrounding surface or is not
secured safely into the ground.
[ ] [] 12. The pitcher's rubber is showing unsafe wear or gouges.
COMMENTS
SIGNS
Yes No
[ ] [] 1. The signs are in good condition and properly installed.
COMMENTS
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FENCING
Yes No
[] [] 1. Fence posts are loose or improperly set in the ground.
[] [] 2. Fence posts are on the inside of the playing area fence.
[] [] 3. Concrete footings are exposed above ground.
[] [] 4. Fencing is not securely attached to the fence posts with loose or broken ties.
[ ] [] 5. There are unsafe gaps under fencing.
[ ] [] 6. There is no bottom tension wire or railing to secure the bottom of the fence.
[] [] 7. There is not top railing to secure fence at the top.
[] [] 8. Wire ends of chain link fencing are exposed along the top.
[] [] 9. There are damaged portions of fencing that are loose, sharp, protruding, or
unsafe.
[] [] 10. Gates are left open during games.
[] [] 11. There are unsafe gaps in the backstop or netting with worn out boards or
fencing.
[] [] 12. Backstop does not meet industry recommended specifications.
[] [] 13. There is no warning track or warning track is in unsafe condition.
COMMENTS
TURF AREAS
Yes No
[ ] [] 1. There are unsafe bare spots in turf with a hard soil surface exposed.
[ ] [] 2. The surface is uneven because of soil grade.
[ ] [] 3. Soil is too wet or drains poorly making an unsafe running surface.
[] [] 4. Turf is not uniform in texture, density, or height making an unsafe playing
surface.
[] [] 5. Turf irrigation comes on during games.
[] [] 6. Turf is not stable and "blow-outs" frequently occur.
[] [] 7.Weeds are present with thorns, bristles, or burrs.
[ ] [] 8. Moles, gophers or other animals have caused mounds or holes.
[] [] 9. Hazardous ruts occur on the field from mowing equipment or trenching.
[ ] [] 10. Permanent materials used to mark foul lines (i.e., white boards or fire hose)
are protruding from the surface.
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COMMENTS
LIGHTING
Yes No
[] [] 1. The lighting was not designed, installed, or inspected by properly trained
engineers or technicians.
[] [] 2. There are burned out lights.
[] [] 3. The beam direction of the lights are out of adjustment.
[] [] 4. The lighting grid pattern on the field is uneven or irregular.
[] [] 5. The lighting foot-candles do not meet industry recommended specifications.
COMMENTS
BLEACHERS
Yes No
[ ] [ ] 1. The nuts and bolts on the bleachers are loose, missing, or protruding.
[] [] 2. The guard rails are loose or missing.
[] [] 3. The plank or railing end caps are loose or missing.
[] [] 4. Wooden planks are worn out or splintered.
[] [] 5. There are hazardous protrusions or sharp edges.
COMMENTS
GENERAL SAFETY CONSIDERATIONS
Yes No
[ ] [] 1. Skinned foul lines have become rutted and need to be reconditioned.
[] [ ] 2. The chalking material used is irritating to the eyes.
[ ] [] 3. There are no warning signs posted informing players or spectators of use rules
or hazardous conditions.
[ ] [] 4. There are no public telephones available for emergency situations.
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[] [] 5. Areas that are hazardous or under repair have not been blocked off or
identified.
[] [] 6. There is currently no communication between the maintenance staff and the
facility users.
COMMENTS
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