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HomeMy WebLinkAboutC2014-013 - 1/7/2014 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 6 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and RVE, INC. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Williams Drive Phase 1 Rodd Field Road to Nile Drive (Project No. 6466) BOND 2008, as authorized and administratively amended by: Original Contract May 18, 2010 Motion No. M2010-116 $974,190.00 Amendment No. 1 December 4, 2010 Administrative Approval $10,000.00 Amendment No. 2 November 29, 2011 Administrative Approval $46,290.00 Amendment No. 3 July 24, 2012 Motion No. M2012-139 $85,160.00 Amendment No. 4 March 1, 2013 Administrative Approval $49,900.00 Amendment No. 5 September 12, 2013 Administrative Approval $3,000.00 In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, Item No. 7 Offsite Drainage Design, Bid Phase, Construction Phase (Authorized) shall be amended as set forth in the attached AMD No. 6, Exhibit "A". In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, Item No. 15 Additional Construction Observation Services shall be amended as set forth in the attached AMD No. 6, Exhibit "A". In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be modified and is attached as AMD No. 6 Exhibit "A" for a fee not to exceed $.00 (Zero Dollars Zero Cents), for a total restated fee not to exceed $1,168,540.00 (One Million One Hundred Sixty Eight Thousand Five Hundred Forty Dollars and Zero Cents). Monthly invoice will be submitted in accordance with Exhibit All other terms and conditions of the May 18, 2010 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI RVE, Mark Van Vleck, P.E. 1/24 e) Patrick D. Veteto, P.E. (Date) Interim Assistant City Manager President of Public Works and Utilities 820 Buffalo Street Corpus Christi, TX 78408 (361) 887-8851 Office RECOMMENDED (361) 887-8855 Fax / � /`/ De Daniel Biles, P. E. ( ate) Director of Engineering Services 2014-013 1/07/14 AMD. NO. 6 Page 1 of 2 RVE Inc. T\6466 WILLIAMS DRIVE PHASE 1-RODD FIELD TO NILE DRIVELAMENDMENT NO 6 RVE\AMENDMENT NO 6 DOC INDEXED f I I) ' 1 '1971' kW' - ■ ' _ Op:r.ting DepTmen (Date) APP OVED AS TO FORM Assistant City Attorney (Date) APPROVED Project No. 6466 ,,,,,,,,,fr,_ Fund Source No. 550950-3548-00000-170323 ��1 /i3 Fund Name: Street CIP Bond 2008 Office o Management "l (Date) Encumbrance No. F(J 4-C1(r 6 Q-_\/ and Budget r 2Z771,3 ; RECEIVED 1 DEC 1 6 2013 ATTEST . „,„ BY 1- I2, Le,,,c. 4.1.--,„___ ,_. City Secretary Re, -c:c 6- -h eA ( ..-- AMD. NO. 6 Page 2 of 2 K\ENGINEERING DATAEXCHANGEWNGIEM\STREET6466 WILLIAMS DRIVE PHASE 1-RODD FIELD TO NILE DRIVEVIMENDMENT NO 6 RVEWMENDMENT NO.6 DOC RVE, Inc. engineering - surveying December 9,2013 7-10031 City of Corpus Christi Engineering Services P.O.Box 9277 Corpus Christi,Texas 78469-9277 Attn: Mr. Dan Biles,P.E. Re: Williams Drive Phase 1 -Project No.6466 Reallocation of Funds for Additional Construction Observation Services Dear Mr.Bites: The current Construction Observation fee in our contract was established based upon a 13-month construction duration for Phase 1 improvements as established by the Contractor at the beginning of construction. The 13-month period ended at the end of October 2013, and RVE's Construction Observation funds are depleted. Based upon the Contractor's current rate of progress and current projected construction schedule, RVE does not anticipate that Phase 1 improvements will be completed until the end of March 2014. One (1) week of construction observation services equates to $4,000 (40 hrs. x$100/hr.). The period of November to March includes 21 weeks, so total Construction Observation expenses are estimated at 21 weeks x $4,000/week, or $84,000. We are requesting reallocation of $84,000 from the Offsite Drainage Contract Line Item to the Additional Construction Observation Contract Line Item to cover Construction Observation services from November 1, 2013 through March 31, 2014. After reallocation of the $84,000, $35,085 will be left in the Offsite Drainage Contract Line Item. Contract Amendment No. 6 is attached to address the above request. If you have any questions, or need any additional information,please do not hesitate to call. Sincerely, RVE,Inc/ 10. Scott Jones, ' • . Civil Group .nager DSJ/dcr Attachments cc: File AMD. NO. 6 EXHIBIT"A" Page 1 of 2 TBPE Firm Reg. No. F-2037/TBPLS Firm Reg. No. 10016600 820 Buffalo St.,Corpus Christi,Texas 78401-2216 P.O. Box 2927, Corpus Christi,Texas 78403-2927 phone: 361.887.8851 fax:361.887.8855 e-mail: rye @rve-inc.com website: www.rve-inc.com WILLIAMS DRIVE PHASE 1 RODD FIELD TO NILE DRIVE (Project No.6466) SUMMARY OF FEES ORIGINAL 11■■ Fees CONTRACT AMD.NO.1 AMD.NO.2 AMD.NO.3 AMD.NO.4 AMD.NO.5 AMD.NO.6 TOTAL Basic Services 1. Preliminary Phase $39,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $39,600.00 2. Design Phase $158,460.00 $0.00 $41,450.00 $0.00 $0.00 $0.00 $0.00 $199,910.00 3. Bid Phase $13,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $13,200.00 4. Construction Phase $52,830.00 $0.00 $0.00 $0.00 $49,900.00 $0.00 $0.00 $102,730.00 Subtotal Basic Services Fee $264,090.00 $0.00 $41,450.00 $0.00 $49,900.00 $0.00 $0.00 $355,440.00 Additional Services(Allowance) I 1. Permit Preparation(Authorized) $14,680.00 $0.00 $0.00_ $0.00 $0.00 $0.00 $0.00 $14,680.00 2. ROW Acquisition Survey(Authorized) $54,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $54,700.00 3. Topographic Survey(Authorized) $34,340.00 $0.00 $4,840.00 $0.00 $0.00 $0.00 $0.00 $39,180.00 4. Subsurface Utility Exploration (S.U.E.) (Authorized) $40,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $40,500.00 5. Box Culvert Evaluation(Authorized) $78,020.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $78,020.00 6. Box Culvert Rehabilitation Design(Authorized) TBD $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 7. Offsite Drainage Design, Bid Phase, Construction Phase(Authorized) $245,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($84,000.00) $161,000.00 8. Television Inspection of Sewer Lines (Authorized) $40,540.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $40,540.00 9. Public Meetings(3 Meetings)(Authorized) $11,730.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $11,730.00 10. Construction Observation Services (18-Month Duration)(24 hrs/wk x$100/Hr)(Authorized) _ $187,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $187,200.00 11. Warranty Phase(Authorized) $3,390.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,390.00 12. Assist City with TxDOT Funding/Use Agreement associated with Rodd Field Road (SH357) Iliams Drive Intersection (Authorized) _ $0.00 $0.00 $0.00 $9,630.00 $0.00 $0.00 $0.00 $9,630.00 13. Add Concrete Pavement Alternative (Authorized) $0.00 $0.00 $0.00 $10,950.00 $0.00 $0.00 $0.00 $10,95.0.0.0 14. Combine Phase 1 and Phase 2 Plans and Contract Documents into One (1) Project (Authorized) $0.00 $0.00 $0.00 $19,380.00 $0.00 $0.00 $0.00 $19,380.00 15. Additional Construction Observation Services for a Total of 13-Month Duration 0 40 hrs/wk $100/Hr(Authorized) $0.00 $0.00 $0.00 $45,200.00 $0.00 $0.00 $84,000.00 $129,200.00 16. X-Ray of Existing Box Culverts & Additional Load Capacity Calculations(Authorized) $0.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $0.00 $3,000.00 Subtotal Additional Services Fee $710,100.00 $10,000.00 $4,840.00 $85,160.00 $0.00 $3,000.00 $0.00 $813,100.00 obi X D Total Fees $974,190.00 $10,000.00 $46,290.00 $85,160.00 $49,900.00 $3,000.001 $0.00 $1,168,540.00 cm = v (Di N ri Z O .. Q NDrn COMPLETE PROJECT NAME Project No. E11088 Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7% Design Phase 20,818 0 0 20,818 1,000 500 1,500 7% Bid Phase 0 0 0 0 0 0 0 n/a Report Phase 14,166 0 0 14,166 0 0 0 0% Construction Phase 0 0 0 0 0 0 . 0 n/a Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% Additional Services: Permitting $0 $0 $0 $0 $0 $0 $0 n/a Warranty Phase 0 0 0 0 0 0 0 n/a Inspection 9,011 0 0 9,011 0 0 0 0% Platting Survey 29,090 0 0 29,090 0 0 0 0% Reporting 1,294 0 0 1,294 0 0 0 0% O & M Manuals TBD TBD TBD TBD TBD TBD 0 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0% Summary of Fees Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% Additional Services Fees 39,395 0 0 39,395 0 0 0 0% Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3% w x3 co =• v - iz -' oii cn . . , • itSUPPLIER BE P IIGNED Bl�� PURCHASING DIVISION "~ CITY OF CORPUS CHRISTI Corpus Chnsti DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: RVE,Inc. P.O.BOX: STREET ADDRESS: 820 Buffalo Street CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation Partnership 8 3. Sole Owner ❑ 4. Association ® 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this ge or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) N/A 2. State the names of each `official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N/A 3. State the names of each"board member"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an `ownership interest" constituting 3%or more of the ownership in subject above named"firm." Name Consultant N/A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Patrick D.Vetet t�E. , Title: President (Type or Print) Signature of Certifying Date: 01-18-13 Person: DEFINITIONS a. "Board member." A member of any hoard, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.