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HomeMy WebLinkAboutC2014-014 - 1/7/2014 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 6 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, hereinafter called "City" and HDR Engineering, Inc. hereinafter called "Engineer", agree to the amend the Contract for Engineering Services for Airline Road from Saratoga Boulevard to Rodd Field Road (Project No. 6465) BOND ISSUE 2008 as previously authorized and amended by: Original Contract March 31, 2009 Motion No. M2009-076 $1,127,716.00 Amendment No. 1 July 17, 2009 Administrative Approval 4,387.00 Amendment No. 2 January 22, 2010 Administrative Approval 40,294.00 Amendment No. 3 July 19, 2010 Administrative Approval 19,900.00 Amendment No. 4 October 19, 2010 Motion No. M2010-250 104,019.00 Amendment No. 5 October 30, 2012 Administrative Approval 15,353.00 In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part A. Basic Services, 2. Design Phase, 3. Bid Phase & 4. Construction Phase shall be amended to include additional services as per the attached AMD No. 6. Exhibit "A". In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, 5. Construction Observation shall be amended to delete additional services as per the attached AMD No. 6. Exhibit "A". In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, shall be amended to include 7. Signal Warrant Analysis as per the attached AMD No. 6. Exhibit "A". In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be modified as per the attached AMD No. 6 "Exhibit B" for a fee decrease amount -$158.944.00 (Negative One Hundred Fifty Eight Thousand Nine Hundred Forty Four Dollars and Zero Cents), for a total restated fee not to exceed $1,152,725.00 (One Million One Hundred Fifty Two Thousand Seven Hundred Twenty Five Dollars and Zero Cents. Monthly invoices will be submitted in accordance with Exhibit "C". All other terms and conditions of the March 31, 2009 contract, as amended, between the City and the Engineer will remain in full force and effect. CITY OF CORPUS CHRISTI HDR E GINE RING, INC. maft" to Z Mark Van Vleck, P. E. D Carl E. rull, P.E. Date Interim Assistant City Manager Vice President for Public Works and Utilities 555 N. Carancahua, Suite 1600 Corpus Christi, TX 78401-0850 (361) 696-3300 Office (361) 696-3385 Fax RECOMMENDED Daniel Biles, P. E., a e 2014-014 1/07/14 AMD. NO. 6 HDR Engineering Inc. Page 1 of 2 465 AIRLINE ROAD SARATOGA TO RODD FIELD\AMENDMENT NO 6\AMENDMENT NO.6.DOC N DE ED Direct. of g.n:eri g Services AI \ 1 'Ai ''-(t9 13 Opting Dep ll en Date APP VE S TO FORM Assistant City Attorney Date APPROVE 141/41-b\ 1f t3 Office of anagement Date and Budget ATTEST i -2_52-11-e—e--6-e.c : ‘•k-A-e-n/k_ .City Secretary Lbe C(cL u-Q-✓i'CL. Project Number: 6465 Funding Source: 550950-3546-00000-170322 Encumbrance Number: E6465AHD ENTERED 1�t t o DEC 5 2013 CONTRACT MANAGERS AMD. NO. 6 Page 2 of 2 (\ENGINEERING DATAEXCHANGE\ANGIEM\STREET16465 AIRLINE ROAD SARATOGA TO RODD FIELD\AMENDMENT NO 6\AMENDMENT NO.6 DOC ID13. ONE COMPANY I Many Solution, June 21,2013 188387 Mr. Dan Biles RECEIVED Director of Engineering Services City of Corpus Christi JUN 21 2013 P.O. Box 9277 Corpus Christi,TX 78469-9277 ENGINEERING SERVICES RE: AMENDMENT NO. 6 FOR AIRLINE ROAD — SARATOGA BLVD TO RODD FIELD ROAD (CITY PROJECT NO. 6465) Dear Mr. Biles: The purpose of this letter is to request amendment no. 6 to address scope changes and schedule impacts to the Rodd Field Rd./Yorktown Blvd. Intersection. Project number 6465's history spans all the way back to the Bond 2008 projects. Because of the length of time from then to now, I will highlight the progression of the project contract to help capture all the history involved. During the preparation of the Engineering Letter Report (ELR) for the subject project, an additional request was made by the City to include a preliminary layout and opinion of probable construction cost (OPCC) for the Rodd Field Rd./Yorktown Blvd. Intersection (the "Intersection"). The final ELR for the subject project was submitted to the City in December 2009,and included the preliminary layout and OPCC for the Intersection. The layout and OPCC for the Intersection was based on constructing a rural road section, and removal of both the curved connection and the Airline roadway section east of Rodd Field Rd. On July 28, 2009 the City issued Amendment 1 to address additional video televising of existing sanitary sewer pipe including cleaning. The additional video televising was completed as per schedule. On January 26, 2010, the City issued Amendment No. 2 for topographic surveys necessary for the preparation of plans for the Intersection as presented in the ELR and preparation of right of way documents necessary for the construction of the Intersection. The topographic surveys are complete and the ROW documents have been submitted to Sonny Garza. On July 26, 2010,the City issued Amendment 3 to add a second traffic control phase plan for the project plan set. The second traffic control plan consisted of a phased full closure of Airline Road. This task was completed and included in the Airline Road plan set. On November 1, 2010, the City issued Amendment No. 4 to the contract in the amount of $104,019 for additional engineering services related to the design and construction of the HDR Engineering,Inc. 555 N.Carancahua Phone:(361)696.3300 Texas Registered Engineering Firm F-754 Corpus Christi,TX 78430-0850 www.hdrinc.wm AMD. NO. 6 EXHIBIT"A" Page 1 of 5 • Mr.Dan Biles 188387 June 21,2013 Page 2 sit'5 Intersection. The design of the intersection began but was suspended pending resolution of the scope of the design and construction approaches as further outlined below. On November 6, 2012 the City issued Amendment No. 5 for additional construction phase services for Project No. 6465 beyond the original contract scope as requested by the City Construction Department. The construction phase services are nearing completion. The current amendment being requested would be "number 6". This concludes the summation of project history. The intent of Amendment No. 4 was to include the construction of the Intersection with Project No. 6465. No fee was allocated to the preparation of a separate set of bid documents. The bid and construction phase services for the Intersection were intended to be accomplished in conjunction with those same services for Project No. 6465. As you know, construction of Project No. 6465 is now nearing completion, and the design of the Intersection project is on hold. During this same time frame, the City engaged Freese & Nichols to design improvements to Yorktown from Cimarron to Rodd Field Rd (Project No. El 0100). This precipitated discussions between the COCC, F&N and HDR in an effort to coordinate the Intersection improvements with those of Project No. E1'0100. In order to aid the City in identifying the intersection layout that matched their vision, HDR assembled three exhibits and associated OPCCs, and presented these at multiple meetings with City staff. In December 2011, HDR prepared two preliminary layouts of the intersection in showing options for the tie-in which minimized future costs to accommodate the ultimate roadway sections. More recent discussions in June 2012 with the City have centered on maintaining the rural intersection concept and adding a southbound right turn lane along.Rodd Field Road, a northbound.acceleration lane along Rodd Field road, and a center Median along Yorktown Boulevard. In July 2012, an exhibit was generated along with a revised OPEC to capture this latest vision. • The recent scope of this approach to the project is different than that envisioned in the ELR for Project 6465 and Amendment No. 4. Key differences include: • Horizontal alignment. Under the original proposal, the centerline of the road was to accommodate a simple bisection of the proposed pavement width. The configuration under consideration includes a median separation which adds an additional level of complexity,to the intersection geometry including supporting details. • Sidewalks and ADA. The inclusion of sidewalks and ADA facilities were not originally included. Sidewalks are now being included as part of the design along the east side of Rodd Field Road extending from south.of Yorktown to the Graceland subdivision. HDR Engineering,Inc. Texas Registered Engineering Firm F-754 • AMD. NO.6 EXHIBIT"A" Page 2 of 5 Mr.Dan Biles 188387 • June 21,2013 Page 3 of 5 •• Underground Drainage. With the rural road section, we were proposing to drain the project into roadside ditches that followed the current drainage patterns which are from west to east. With the installation of a median,.minor underground drainage will be required to ensure proper drainage of the intersection • Underground Utilities. Under the original intersection configuration, underground utilities were not of great concern since we would matching existing pavenierit elevations,would minimize proposed pavement limits, and would utilize ditch grades that clear the existing utilities. Now that we are constructing additional roadway width due to the turn lane, acceleration lane, and raised median, location of the utilities horizontally and vertically may introduce conflicts. The conflicts that have been identified to date are AEP power distribution limes, including 11 power,poles, a 4-inch and 8-inch City gas line,and a third party (SouthTex)natural gas transmission pipeline. • Dedicated Right Turn Lanes. The City expressed a desire to include dedicated right turn lanes to accommodate the south to west and west to north movements which are assumed to be the heaviest at this intersection. Also, the City requested additional pavement for merging these movements with through traffic. • Traffic.Control During Construction. Under the original proposal, the Rodd Field Rd. leg could be completed except for the tie in on the north end without interrupting traffic flow. We envisioned detouring Yorktown traffic to the Airline `cutoff' and Rodd Field Rd. during construction. With the configuration under consideration, the traffic control effort is expanded because the transitions extend beyond the limits of the existing Rodd Field / Yorktown connections. A more extensive traffic control plan is needed for the new configuration and is reflected in the additional design fee requested. • Signal Warrant Analysis.. As requested, a signal warrant analysis will be performed for the City's determination of the intersection's qualification for a signalized traffic system. If the intersection meets the signal warrants, a signal design will be implemented under a . separate contract in the future at the City's discretion. A more detailed scope for the signal warrant analysis can be found in the attachment 2 Exhibit A-1. • Bid Phase Services. The original Amendment 4 scope combined the bid services of the Intersection into the Airline Road project bid services. As communicated by the City,the Intersection will now be constructed under a separate contract rather than part of the Airline Road contract. Although we have not completed the design, our latest OPCC for the project construction will be on the order of$1.3-1.5 million. A separate construction • contract means preparing a separate set of bid documents, as well as separate bid phase • and construction phase services. • • • HDR Engineering,Inc. Texas Registered Engineering Firm F-754 AMD. NO. 6 • . EXHIBIT"A" Page 3 of 5 Mr.Dan Biles 188387 June 21,2013 Page 4 of 5 ' • Schedule. Since the differences between the original plan and the. concept under consideration will result in a major amendment to our contract requiring council action, we do not anticipate authorization to proceed to design for two months. We anticipate the design time to be three months. In addition to the differences from the original'plan listed above, the Intersection project was anticipated to be designed and constructed before Project No. E10100. Due to Project No. ' E10100's design already being completed and construction about to start, the Intersection project design needed to be modified to accommodate it being constructed after Project No. E10100. Accommodations included a shift in HDR's Yorktown alignment, adjustment of the western ' construction.limits,•adjustment to traffic control including detour, and impacts to all plan and profile sheets. The design process for both Project 6465 and the Intersection project have also sustained start and stop inefficiencies due to the City's various versions of the intersection, the approval process for related amendments, and the.City's contemplation of different delivery methods (i.e. change order to Project No. 6465, combine with Project No. E10100's P.S.& E. package, or standalone P.S.& E.'package). With respect to construction observation services, the original contract included, as an Additional Service, construction observation in the amount of$220,361.00 This additional services was not authorized and construction observation was provided by city staff. The construction observation services included in Amendment No. 4 were envisioned as an extension of the Airline Road project. As shown in attachment 1, the deletion of construction observation services from both the original contract and Amendment No. 4 is sufficient to cover the expanded scope of the design, bid, and construction phase services of the intersection. This will allow the City to utilize the funding allocated for those services towards developing the Rodd Field Rd./Yorktown Blvd. intersection as a stand alone construction project. All of the changes described above have changed the scope of our effort. To that end we propose the City execute an Amendment #6 to our contract in the net decrease amount of$158,944.00. Amendment #6 will allow HDR to incorporate the scope changes, complete the Intersection design, help facilitate the bidding phase, and provide construction phase support. The fees associated with the proposed Amendment#6 are detailed on the attached spreadsheet. HDR Engineering,Inc. Texas Registered Engineering Firm F-754 AMD. NO. 6 EXHIBIT"A" Page 4 of 5 • Mr.Dan Biles 188387 June 21,2013 Page 5of5 • We look forward to continue working with you towards the successful completion of this project. Please call if you have any questions. Sincerely, HDR ENGINEERING, INC. ri/fd/ •Carl E. Crull, P.E. Vice President Enclosures: Attachment 1 —Fee Spreadsheet Attachment 2—Exhibit A-1 Scope of Services for Signal Warrant Analysis cc: Natasha Fudge Bill Green David Ambriz • • • • • • • HDR Engineering,Inc. Texas Registered Engineering Firm F-754 AMD. NO.6 EXHIBIT"A" Page 5 of 5 Attachment No. 2 EXHIBIT A SCOPE OF SERVICES Project Name:Rodd Field Road and Yorktown Boulevard Signal Warrant Study Project Manager.Benedict P.Patrick(512)904-3745 This scope of services is submitted to perform a signal warrant analysis study at the proposed intersection of Rodd Field Road and Yorktown Boulevard in Corpus Christi,Texas. Our scope of services is presented in two stages: I Traffic Signal Warrant Analysis In Stage I,we would perform the following services: • Coordinate with City to obtain information on study location, confirm scope of work and schedule, and provide updates on the progress of the project. • Obtain turning movement counts during AM peak(7:00 AM to 9:00 AM)and PM peak(4:00 PM to 6:00 PM) at the intersection of Yorktown Boulevard and Geiger Drive/Airline Road Cut-off. • Conduct twenty-four-hour,bi-directional tube counts at the following locations: 1. Rodd Field Road,north of Airline Road Cut-off 2. Yorktown Boulevard,west of Rodd Field Road 3. Yorktown Boulevard,east of Airline Road Cut-off 4. Airline Road Cut-off,between Rodd Field Road and Yorktown Boulevard 5. Geiger Drive,south of Yorktown Boulevard • Obtain crash data for the most recent five year period from the City. • Develop 24-hour volumes at the proposed intersection of Yorktown Boulevard and Rodd Field Road,due to geometry modifications. • Perform traffic signal warrant analysis based on the 2011 Texas MUTCD for future proposed geometry at the intersection of Rodd Field Road and Yorktown Boulevard. • Prepare a draft letter report summarizing the findings of the study for submission to the City. • Submit a final report to the City addressing all previous comments. II Additional Analysis Beyond the Scope of Work This stage would include all additional work outside the scope defined above in Stage I. This would be handled on an hourly basis,if required. FEES The above services will be completed for a fixed lump sum fee of six thousand seven hundred dollars($6,700.00), except for additional analysis described in Stage II. Amendment No.6 Rodd Field/Yorktown Intersection Page 1 of 1 AMD. NO.6 EXHIBIT"A-1" Page 1 of 1 AIRLINE ROAD FROM SARATOGA BOULEVARD TO RODD FIELD ROAD (Project No. 6465) BOND ISSUE 2008 SUMMARY OF FEES ORIGINAL AMD. NO. 1 AMD. NO. 2 AMD. NO. 3 AMD. NO.4 AMD. NO. 5 AMD. NO. 6 TOTAL CONTRACT BASIC SERVICES 1 Preliminary Phase $121,463.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $121,463.00 2 Design Phase 454,612.00 0.00 0.00 16,300.00 63,486.00 0.00 61,189.00 595,587.00 3 Bid Phase 13,834.00_ 0.00 0.00 0.00 2,214.00 0.00 9,937.00 25,985.00 4 Construction Phase 116,897.00 0.00 0.00 0.00 10,213.00 15,353.00 11,597.00 154,060.00 Subtotal Basic Services 706,806.00 0.00 0.00 16,300.00 75,913.00 15,353.00 82,723.00 897,095.00 I . ADDITIONAL SERVICES 1 Permitting (as applicable) 3,450.00 0.00 0.0C_ 0.00 0.00 0.00 0.00 3,450.00 2 Topographic and ROW 106,579.00 0.00 40,294.00 3,600.00 0.00 0.00 0.00 150,473.00 Survey 3 Subsurface Utility 50,600.00 0.00 0.00 0.00 0.00 0.00 0.00 50,600.00 Engineering 4 Television Inspection of WW 30,130.00 4,387.00 0.00 0.00 0.00 0.00 0.00 34,517.00 Lines 5 Construction Observation 220,361.00, 0.00, 0.00 0.00 28,106.00 0.00 -248,467.00 0.00 6 Warranty Phase 9,790.00 0.00 0.00 0.00 0.00 0.00 0.00 9,790.00 7 Signal Warrant Analysis 0.00 0.00, 0.00 0.00, 0.00, 0.00 6,800.00 6,800.00 Subtotal Additional Services 420,910.00 4,387.00, 40,294.00 3,600.00 28,106.00 0.00 -241,667.00 255,630.00 TOTAL AUTHORIZED FEE $1,127,716.00 $4,387.00 $40,294.00 $19,900.00 $104,019.00 $15,353.00 -$158,944.00 $1,152,725.00 03/31/09 07/17/09 01/22/09 7/19/2010 10/19/2010 10/3/2012 M2009-076 Admin. App. Admin. App. Admin. App._M2010-250 Admin. App. -o XD ID en = v CD 03 . - = Z 54') aoa, COMPLETE PROJECT NAME Project No. E11088 Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7% Design Phase 20,818 0 0 20,818 1,000 500 1,500 7% Bid Phase 0 0 0 0 0 0 0 n/a Report Phase 14,166 0 0 14,166 0 0 0 0% Construction Phase 0 0 0 0 0 0 0 n/a Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% Additional Services: Permitting $0 $0 $0 $0 $0 $0 $0 n/a Warranty Phase 0 0 0 0 0 0 0 n/a Inspection 9,011 0 0 9,011 0 0 0 0% Platting Survey 29,090 0 0 29,090 0 0 0 0% Reporting 1,294 0 0 1,294 0 0 0 0% O & M Manuals TBD TBD TBD TBD TBD TBD 0 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0% Summary of Fees Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% • Additional Services Fees 39,395 0 0 39,395 0 0 0 0% Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3% 0xv CD W . o, 0 -k cia, • 16►1■ SUPPLIER tit'11t3ER TO HE ASSIGNED 1.11-a V PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus DISCLOSURE OF INTEREST Christi City of Corpus Christi Ordinance 17112, as amended. requires all persons or (inns seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". Sec reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: HDR Engineering, Inc. P.O.BOX: STREET ADDRESS: 555 N. Carancahua, Suite 1650 CITY: Corpus Christi ZIP: 78478 FIRM IS: I. Corporation N ? Partnership = 3. Sale Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary. please use the reverse side of this page or attach separate sheet. 1. State the names of each "employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm.' Name Job Title and City Department(if known) NIA _. State the names of each "official" of the ('its of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named "firm."� Name Title N/A 3. State the names of each "board member" of the C it. of Corpus Christi haying an "ownership interest"constituting 3% or more of the ownership in the above named "firm.' Name Board.Commission or Committee • N/A 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named "firm." Name Consultant N/A — FILING REQUIREMENTS if a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest (lithe City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi.Texas as changes occur. Certifying Person: Carl E. Crull,P. E. Title: Vice President i i pc or Print) Signature of Certifying Date: Person: �c% /3 DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional. industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation arc treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division I-leads, and Municipal Court Judges of the City of Corpus Christi.Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held. in a firm, including when such interest is held through an agent. trust. estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.