HomeMy WebLinkAboutC2014-038 - 2/11/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and C P & Y, Inc., a Texas
corporation, 1820 Regal Row, Suite 200, Dallas, Dallas County, Texas 75235,
(Architect/Engineer—A/E), hereby agree as follows:
1. SCOPE OF PROJECT
Cefe Valenzuela Landfill Disposal Cells Construction — Sectors 1 B & 1 C (Project
No. E13035) —The design of liner plans and specifications for landfill disposal cells 1B
and 1C for the Cefe Valenzuela Landfill. The construction of Cell 1B is approximately
12.5 acres and Cell 1C is approximately 7 acres.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,NE
will provide monthly status updates(project progress or delays, gantt charts presented with
monthly invoices) and provide contract administration services, as described in Exhibit
"A", to complete the Project. Work will not begin on Additional Services until requested by
the NE (provide breakdown of costs, schedules), and written authorization is provided by
the Director of Engineering Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the NE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
NE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
2014-038
2/11/14
M2014-014 Contract for Engineering(NE)Services
Page 1 of 3
C P& Y Inc. SOLID WASTE\E13035 CV DISPOSAL CELL CONSTRUCTIO 1B&1C\AGENDA ITEM\CONTRACT PROFESSIONAL INDEXED
•
4. INDEMNITY AND INSURANCE
NE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the NE a fee, as described in Exhibit "A", for providing services
authorized, a total fee not to exceed $623,565.00, (Six Hundred Twenty Three Thousand
Five Hundred Sixty Five Dollars and Zero Cents). Monthly invoices will be submitted in
accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least 75%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the A/E staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE without the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
Contract for Engineering(NE)Services
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K:\ENGINEERING DATAEXCHANGEWNGIEM\SOLID WASTE\E13035 CV DISPOSAL CELL CONSTRUCTIO 16&1C\AGENDA ITEM\CONTRACT PROFESSIONAL
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI Ci P& Y, INC.
2 0#
Mark Van Vleck, P. E. a e Date
Interim Assistant City Manager Senior Vice President
of Public Works and Utilities 1820 Regal Row, Suite 200
Dallas, TX 75235
(361) 638-0500 Office
(361) 638-3723 Fax
RECOMMENDED (,v f Aictio �. Carro`\
0-0:: _ I t�t/�3 ENTERED
Danie :files, P. E., ate ail,/
Dire Direl of Engineering Services OCT 2 2 2013
ti t
L rence Mikolajczy Date
CONTRACT MANAGERS
Director of Solid Waste
Project No. E13035
APPRO ED Fund Source No. 550950-3365-00000-E13035
40140^ Fund Name: Sanitary Landfill 2008 CIP
I� !EJ Encumbrance No.
Office f Management ( at:
and Budget
APPROVED AS TO FORM
AW01)3VA-t) IH- ' , ,--
Legal Department Date .
dV DotiKIL................. f�
ATTEST Sit t'fARY �Y
ie.,..),__L,„ 4..„..,,,,,z,.. , .
City Secretary
Contract for Engineering(NE)Services
Page 3 of 3
K:\ENGINEERING DATAEXCHANGENANGIEM\SOLID WASTE\E13035 CV DISPOSAL CELL CONSTRUCTIO 1B&1CWGENDA ITEM\CONTRACT PROFESSIONAL
C Partners for a Better Quality of Life
October 3, 2013
Mr. Dan Biles, P.E.
City Engineer
City of Corpus Christi
P.O. Box 9277
Corpus Christi, TX 78469
Re: Engineering Proposal
Design and Construction Administration, Construction Quality Assurance and Permitting Services
Cefe F. Valenzuela Landfill
Cells 1B and 1C
Project No.: E13035
Dear Mr. Biles:
CP&Y, Inc. (Consultant) is pleased to submit this proposal for Engineering Services in connection with the
design, Construction Administration, Survey Construction Quality Assurance (CQA), Geotechnical CQA,
and Texas Commission on Environmental Quality(TCEQ) regulatory approval for Cells 1B and 1C at the
Cefe F. Valenzuela Landfill. CP&Y will use the local professional services of Coym, Rehmet&Gutierrez
Engineering and Kleinfelder, Inc in conjunction with Design, Construction Administration, Survey CQA,
Geotechnical CQA and regulatory approval services.
I. SERVICES TO BE PERFORMED
The Consultant hereby agrees, at his/her own expense, to perform all architectural/engineering
services necessary to research, document, design and prepare plans, specifications, bid and
contract documents to complete the project described as follows.
II. SCOPE OF SERVICES
The Consultant's services will include basic research, documentation and design necessary for
the preparation of plans and specifications required for the construction of landfill disposal cells
1B and 1C for the Cefe Valenzuela Landfill, including support for bidding, construction, CQA, and
post construction activities. The project scope will include all elements necessary to fully comply
with applicable TCEQ Regulations and the Cefe Valenzuela TCEQ Permit as amended or
modified unless specifically excluded. The Consultant will work closely with the City's project
manager to design and phase the construction program so as to achieve construction and
regulatory completion no later than 90 days prior to reaching permitted capacity in Disposal Cell
1A. The Consultant will exercise usual and customary professional care in Consultant's efforts to
comply with the applicable codes and regulations of City, State, and other Federal authorities
having jurisdiction including applicable fire codes, life safety codes, health regulations, Texas
Department of Insurance Windstorm Protection requirements, the Americans with Disabilities Act,
the Texas Department of Licensing and Regulation, Elimination of Architectural Barriers Program
(Article 9102), the Texas Trench Safety Act, and the Storm Water Retention Act. The Consultant
will coordinate design activities and design elements with other Consultants as directed by the
City. The Consultant will work cooperatively with the City's project manager, citizens, local
organizations, City staff, elected officials and others.
A. PRE-DESIGN SERVICES
Consultant will:
1. Review the Cefe F. Valenzuela TCEQ Permit as amended or modified.
2. Review existing plans, specifications, survey data, Site Development Plan (SDP)
requirements and other information to be supplied by the City.
3. Update site survey controls and provide detailed topographic survey of the area identified for
development of Cells 1B and 1C;
4. Conduct a field evaluation of existing conditions and requirements;
1820 Regal Row,Suite 200
Dallas,Texas 75235
214.638.0500•214.638.3723 fax
www.cpyi.com
10/3/2013
Mr.Dan Biles,P.E.
Page 2 of 9
5. Evaluate existing hydrology analysis and hydraulic study and current applicability thereof;
and
6. Evaluate operational drainage control considerations.
The City Engineer has or will provide as available and applicable:
a. Reproducible standard detail sheets;
b. City standard specifications, standard provisions, forms, and notices;
c. The budget for the project specifying the funds available;
d. Record drawings and base data of the existing facilities if available;
e. A geotechnical investigation and report of the selected site; and
f. Available survey including topographic information, metes and bounds description, and
utilities locations.
B. BASIC SERVICES
1. Design Development — Preliminary Construction Document Phase (60%) - The Consultant
will:
a. Employ and coordinate the activities of Consultant's staff, and such consulting
engineer(s) to ensure all engineering related report documents are prepared under the
direct supervision of engineer(s) registered to practice in the State of Texas. Sub-
Consultants (engineer(s)) shall practice engineering in the disciplines for which they will
be engaged in the design of this project;
b. Prepare design development documents for the entire project based on the approved
Cefe Valenzuela Landfill Permit to establish the scope of the project through the use of
plans, sections, schedules, typical details, elevations, and outline specifications;
c. Produce design documents in a manner to assure their suitability for continued use in
the development of bid, contract, and construction documents;
d. All design, bid, and construction documents will be developed with electronic format
(AutoCAD R14 or higher);
e. Drawings will define all major elements and systems in civil, landscaping schematic,
liners, leachate collection, gas management, groundwater monitoring wells and other
required improvements;
f. Coordinate sub consultants for civil engineering, surveying, and construction phase
services, and provide for the inclusion their design documents in the design -
construction documents delivered to the City;
g. Update the estimate of probable construction cost and project schedule;
h. Deliver one (1) printed set and one electronic pdf set of design drawings and contract
documents (Plans, Specifications, Executive Summary and a Project/Drawing Checklist)
that represent 60% contract document completion to the City Engineer and meet with
City staff and the City's program manager for review and approval. Drawings shall be
sized to 11x17 and be printable at a standard engineering scale;
i. Ensure the delivered design development documents include at a minimum:
• design development level drawings of all disciplines;
• design narrative;
• outline specifications;
• project phasing plan;
• an updated opinion of probable construction costs; and
• site development plan, liner plan, leachate system plan, gas management plan,
groundwater monitor well plan, storm water drainage and detention pond(s),
groundwater control plan, and other required improvements.
2. Design—Construction Document Phase(100%)—The Consultant will:
a. Employ and coordinate the activities of Consultant's staff architect(s), and consulting
engineer(s) to ensure all architectural and engineering related report documents are
prepared under the direct supervision of and sealed by architect(s) or engineer(s)
registered to practice in the State of Texas.
EXHIBIT"A"
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Mr.Dan Biles,P.E.
Page 3 of 9
b. Prepare drawings, specifications, bid, contract, construction documents based on the
approved design development documents which set forth in detail the requirements,
drawings, specifications, and quality levels of materials and systems necessary in the
format to permit the bid, contract award, and construction of the project including
establishing the limits of construction/landfilling activities, determining the intermediate
drainage control requirements and hydraulic design for Cells 1B and 1C and preparation
of interim drainage control system drawings;
c. Prepare construction drawings(plans and specifications) in City format;
d. Deliver two (2) copies of the 90% complete construction documents (as referenced in
the 60% Design Task)and meet with the City Engineer and City staff for review and
approval prior to completion of the final bid and construction documents;
e. The Consultant will prepare technical specifications which define the quality and
installation of materials, systems, and equipment;
f. Deliver to the City Engineer plans, specifications manuals, bid and contract documents
in a format suitable for complying with TCEQ Regulations and the Cefe Valenzuela
Landfill Permit as amended or modified;
g. Review by the Texas Department of Licensing and Regulation (TDLR) for handicap
accessibility if applicable;
h. Work on behalf of the City Engineer in evaluation and correction of documents to meet
requirements of the TDLR if necessary;
i. Deliver to the City Engineer final reproducible plans, specifications, contract and bid
documents in City format including printed 11x17 half size plan sheets and Contract
Documents and an electronic pdf version of all documents;
j. Review and validate the estimate of probable construction cost and project budget as it
relates to alternative construction based on the final construction documents;
k. Recommend alternatives, methods of bidding, and any alternate bid items that may be
needed to allow the City to award the construction contract within budget;
3. Bid Phase—The Consultant shall complete the following as part of the bid phase services:
a. Attend on-site(s) pre-bid conference noting inconsistencies(if any) in the bid documents;
b. Prepare for the City Engineer any addenda necessary to inform contractors of other
revisions to the bid documents identified prior to bidding. Addenda will be prepared by
Consultant and reproduced and distributed by the City Engineer;
c. Assist the City Engineer in securing bids, analyze bids, and make a written
recommendation concerning award of the contract; and
d. In the event the bid received by the lowest responsible bidder exceeds the established
project budget for construction, the Consultant will, at his/her expense, confer with City
Engineer and make revisions as necessary and satisfactory to the City Engineer to
permit the re-advertising of the project for bids.
The City Engineer has or will:
a. Reproduce all documents and addenda to be distributed to prospective bidders;
b. Deliver, (with the assistance of the Consultant)documents to all regulatory authorities as
required for review;
c. Advertise the project for bidding, maintain the list of prospective bidders, receive and
process deposits for bid documents, issue (with the assistance of the Consultant) any
addenda, prepare and supply bid tabulation forms, and conduct the bid opening;
d. Receive the Consultant's recommendation concerning bid evaluation and award and
prepare agenda memorandum for the City Council concerning contract award; and
e. Prepare, review, and provide copies of the contract for execution by the contractor.
EXHIBIT"A"
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10/3/2013
Mr.Dan Biles,P.E.
Page 4 of 9
C. CONSTRUCTION SERVICES
1. Construction Phase — The Consultant shall complete the following tasks during the
construction phase:
a. Attend and assist the City Engineer with a pre-construction meeting between the
contractor, City Engineer, and other interested parties;
b. Review and check for approval, materials and other submittals customarily provided by
the Contractor or required by contract documents during the course of construction by
the contractor and ensure that two field copies and one record of submittal data is
provided to the City Engineer (the construction contract documents will provide for the
contractor to pay the cost for any approval, materials or other submittals requiring more
than two (2) reviews by the Consultant). The Consultant's review or approval of
Contractor's submittals such as shop drawings, product data and samples shall only be
for the limited purpose of checking for general conformance with the visual design
concept expressed in the contract documents. The Consultant shall not be responsible
for any deviations between the shop drawings, the contract documents, and field
conditions;
c. Provide interpretations and clarifications of the plans and specifications for the
contractor and authorize minor changes which do not affect the contractor's price or the
duration of the construction contract, and are not contrary to the general interest of the
City under the contract;
d. Review and evaluate any change order proposals that may be necessary during the
progress of the work including a recommendation to accept or reject;
e. Consult with the City Engineer and advise during construction and confer with City staff
and other governmental authorities as needed;
f. Make necessary visits to the site(s) of the project, work in cooperation with the City
Engineer and his/her representative (Project Manager) and contractor to observe the
general progress and quality of work, and determine, in general, if the work is being
done in accordance with the contract documents and in accordance with the quantities
of work represented in current contractor requests for payment. Consultant site visits will
not constitute or be confused with a resident inspection or continuous monitoring of the
progress of construction. The Consultant's local engineering consultants will provide
periodic site visits during the construction period (Construction Observation Services).
Other sub consultants will make periodic site visits as necessary during the construction
period. Additional full time observation will be provided by Kleinfelder as a portion of the
Geotechnical CQA, described in detail below.
g. Travel in Corpus Christi, and its environs, as necessary for accomplishment of services
under this contract; and
h. The consultant is not responsible for the contractor's means and methods of
construction.
The City will:
a. Prepare, review and approve monthly payment requests and time statements by the
contractor. The Consultant shall review payment requests and recommend approval
prior to submittal to the City;
b. Provide all engineering materials testing and laboratory services by separate contract;
and
c. Provide field inspection of the construction on a regular basis, at City expense, to
maintain a record of the progress and quality of the work.
2. Survey Construction Quality Assurance—The consultant shall complete the following tasks:
General: TCEQ regulations and the Landfill Permit require that, during landfill cell
construction, the City provides survey CQA to demonstrate that the landfill liner components
meet the requirements of the Permit. Surveys are required to demonstrate that the
excavation does not exceed the permitted excavation depth, that the clay liner is at least 2.0
ft. thick and that a minimum 2.0 ft. thick protective cover layer is provided over the liner
EXHIBIT"A"
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Mr.Dan Biles,P.E.
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system. Additionally, the survey will provide accurate earthwork pay quantities for invoicing
by the Contractor. These services shall be performed by Coym, Rehmet & Gutierrez
Engineering.
a. Provide a pre-construction topographic survey of the construction area for calculating
actual construction pay quantities.
b. Provide a topographic survey, sealed by a Registered Professional Land Surveyor, of
the prepared landfill liner subgrade following excavation activities. It is estimated this
will occur in four (4) events to coordinate with the Contractor's means and methods.
This survey will be used in regulatory submittal of the Soil Liner Evaluation Report
(SLER)to the TCEQ for approval of the disposal area.
c. Provide a topographic survey, sealed by a Registered Professional Land Surveyor, of
the completed clay liner system. It is estimated this will occur in six (6) events to
coordinate with the Contractor's means and methods. This survey will be used in
regulatory submittal of the SLER to the TCEQ for approval of the disposal area.
d. Provide a topographic survey, sealed by a Registered Professional Land Surveyor, of
the top of the protective soil cover layer, placed above the geosynthetic liner system. It
is estimated this will occur in one (1) event to coordinate with the Contractor's means
and methods. This survey will be used in regulatory submittal of the Geosynthetic Liner
Evaluation Report(GLER)to the TCEQ for approval of the disposal area.
3. Geotechnical Construction Quality Assurance and Ballast Evaluation Report (BER) — The
consultant shall complete the following tasks:
General: TCEQ regulations and the Landfill Permit require that, during landfill cell
construction, the City provides geotechnical CQA to demonstrate that the landfill liner
materials meet the required material properties required in the Permit. Additionally, it is
required that a qualified technician or engineer be present on site at all times when liner
construction is occurring (clay liner, synthetic liner and protective cover placement). The
results of all laboratory testing will be used both the SLER and GLER submittal to the TCEQ.
A Ballast Evaluation Report (BER) is required to demonstrate that the landfill has placed
adequate waste in the cell to provide ballast to prevent uplift (floating) of the landfill liner on
the groundwater below the site.
The geotechnical CQA Engineer of Record shall prepare and submit the SLER, GLER and
BER on behalf of the City. These services shall be performed by Kleinfelder Inc.
a. Observe the prepared liner subgrade and identify any unsuitable material which is not
capable of supporting the clay liner system.
b. Provide a soils technician on a full-time basis during construction of the clay liner. The
field technician will conduct all field tests including moisture-density tests of the
compacted clay liner and will sample the compacted clay for classification and
permeability testing. The technician will maintain documentation of all test
locations and results, and will make observations of the material processing and
compaction operations. He will coordinate the testing with the construction operations
and will report all tests results and observations to the project geotechnical engineer.
The project geotechnical engineer will also make periodic visits to the job site to view
the construction operations and general progress of work, and will observe the
material processing, compaction and testing of the clay liner as required by TCEQ.
c. The SLER document will be completed and submitted in triplicate to the TCEQ as soon
as possible following completion of the clay liner construction and all laboratory
verification testing.
d. Upon completion of the clay liner construction, construction of the 60-mil HDPE
geomembrane liner will follow. Kleinfelder will provide a technician specialist during the
geomembrane construction to observe all phases of the geomembrane construction
from delivery and verification of membrane thickness to the observation and
EXHIBIT"A"
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10/3/2013
Mr.Dan Biles,P.E.
Page 6 of 9
documentation of the field seaming process and pressure testing. The field technician
will also view the Contractor's general installation practices in relation to his QC/QA
documentation and will secure all field test specimens, which must be tested
destructively in the laboratory. The field technician will also observe the leachate
collection system, protective cover and ballast installation. The leachate collection
system will include 1-foot drainage layer and chimney drain. The field technician will
report his observations and test results to the project geotechnical engineer.
Photographs will be taken to document each phase of geomembrane installation as
well as the clay liner construction.
e. Upon completion of the geomembrane construction and all other parts of the composite
liner system and all related testing and inspection of the system are completed the
GLER document will be prepared and submitted in triplicate to the TCEQ.
f. Upon completion of the waste as ballast construction, a BER document will then be
prepared and submitted in triplicate to the TCEQ.
4. Record Drawings - The consultant shall review the Contractors field set of construction
drawings and specifications. On the basis of "red-line" drawings and marked-up
specifications provided by Contractor, and based upon known deviations, change orders,
mark-ups, and changes reported by the City project inspector, the Consultant shall prepare
"as-built" record drawings and specifications of the project as constructed and deliver to the
City Engineer a reproducible set and electronic file (AutoCAD R14 or later) of the record
drawings and a marked up set of specifications.
D. POST-CONSTRUCTION SERVICES—The Consultant shall:
1. Conduct a preliminary inspection and prepare a punch list of items for correction, repair or
installation by the contractor to be delivered to the City Engineer and contractor prior to final
inspection;
2. Conduct a final inspection with the City representative and contractor which shall include a
familiarization walk-through with City personnel (if applicable) of mechanical and control
systems, emergency procedures, and maintenance procedures;
3. Review of the following materials submitted by the contractor for completeness: operation
manuals, maintenance manuals, technical information, approved submittal sheets, parts
lists, manufacturer maintenance guaranties and warranties and/or other guaranties or
warranties and forward the material to the City's designated representative for copying,
collating, and distribution; and
4. Assist the City Engineer in completion and submittal of all certifications, inspections and
other material required by TCEQ.
5. On behalf of the City Engineer, work in cooperation with the Texas Department of Licensing
and Regulation on the inspection phase of the project for compliance with Article 9102 -
Texas Statutes, Elimination of Architectural Barriers Program.
EXHIBIT"A"
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Mr.Dan Biles,P.E.
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III. FEE FOR SERVICES—
Consultant proposes the following fees for the above described Scope of Services.
Hourly Task Total Task
Task Ham Breakdown
; ,i u^ ' r x ' t $ 26,476
Principal $ 225 9 $ 2,025
Senior Electrical Engineer $ 184 0 $ -
Project Manager $ 150 24 $ 3,600
Project Engineer $ 112 40 $ 4,480
EIT $ 97 20 $ 1,940
CAD Technician $ 86 0 $ -
Administrative $ 54 24 $ 1,296
Subconsultant(CRG) $ 10,835
Subconsultant(Kleinfelder) $ -
Travel and Expenses $ 2,300
TOTAL HOURS 117
Task 8-SO%Mrsbilt1 $ 48,542
Principal $ 225 22 $ 4,950
Senior Electrical Engineer $ 184 8 $ 1,472
Project Manager $ 150 40 $ 6,000
Project Engineer $ 112 54 $ 6,048
Elf $ 97 220 $ 21,340
CAD Technician $ 86 50 $ 4,300
Administrative $ 54 8 $ 432
Subconsultant(CRG) $ -
Subconsultant(Kleinfelder) $ -
Travel and Expenses $ 4,000
TOTAL HOURS 402
Task C 100%Bestir $ 42,296
Principal $ 225 10 $ 2,250
Senior Electrical Engineer $ 184 8 $ 1,472
Project Manager $ 150 30 $ 4,500
Project Engineer $ 112 50 $ 5,600
EIT $ 97 186 $ 18,042
CAD Technician $ 86 50 $ 4,300
Administrative $ 54 8 $ 432
Subconsultant(CRG) $ 2,200
Subconsultant(Kleinfelder) $ -
Travel and Expenses $ 3,500
TOTAL HOURS 342
EXHIBIT"A"
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10/3/2013
Mr.Dan Biles,P.E.
Page 8 of 9
Principal $ 225 0 $ -
Senior Electrical Engineer $ 184 2 $ 368
Project Manager , $ 150 10 $ 1,500
Project Engineer $ 112 16 $ 1,792
EIT $ 97 12 $ 1,164
CAD Technician $ 86 2 $ 172
Administrative $ 54 4 $ 216
Subconsultant(CRG) $ -
Subconsultant(Kleinfelder) $ -
Travel and Expenses $ 1,200
TOTAL HOURS 46
Principal $ 225 0 $ -
Senior Electrical Engineer $ 184 4 $ 736
Project Manager $ 150 114 $ 17,100
Project Engineer $ 112 180 $ 20,160
EIT $ 97 105 $ 10,185
CAD Technician $ 86 0 $ -
Administrative $ 54 16 $ 864
Subconsultant(CRG) $ -
Subconsultant(Kleinfelder) $ -
Travel and Expenses $ 12,000
TOTAL HOURS 419
Principal $ 225 4 $ 900
Senior Electrical Engineer $ 184 0 $ -
Project Manager $ 150 4 $ 600
Project Engineer $ 112 4 $ 448
ER $ 97 0 $ -
CAD Technician $ 86 0 $ -
Administrative $ 54 0 $ -
Subconsultant(CRG) $ 110,165
Subconsultant(Kleinfelder) $ 318,681
Travel and Expenses $ -
TOTAL HOURS 12
Principal $ 225 0 $ -
Senior Electrical Engineer $ 184 0 $ -
Project Manager $ 150 12 $ 1,800
Project Engineer $ 112 12 $ 1,344
EFT $ 97 0 $ -
CAD Technician $ 86 40 $ 3,440
Administrative $ 54 4 $ 216
Subconsultant(CRG) $ -
Subconsultant(Kleinfelder) $ -
Travel and Expenses $ 1,200
TOTAL HOURS 68
EXHIBIT"A"
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•
10/3/2013
Mr.Dan Biles,P.E.
Page 9 of 9
We appreciate the opportunity to continue assisting the City of Corpus Christi with solid waste projects to
ensure the Cefe F.Valenzuela Landfill provides adequate and efficient disposal capacity for the City and
that it remains in regulatory compliance.
Sincerely,
CP&Y, Inc.
Frank E. Pugsley, P.E., MOLO
Associate
EXHIBIT"A"
Page 9 of 9
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR NE PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim / $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT"B"
Page 1 of 3
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability polices;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
EXHIBIT"B"
Page 2 of 3
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT"B"
Page 3 of 3
COMPLETE PROJECT NAME
Project No. E11088
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent •
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
•
Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7%
Design Phase 20,818 0 0 20,818 1,000 500 1,500 7% ;
Bid Phase 0 0 0 0 0 0 0 n/a
Report Phase 14,166 0 0 14,166 0 0 0 0%
Construction Phase 0 0 0 0 0 0 0 n/a
Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services:
Permitting $0 $0 $0 $0 $0 $0 $0 n/a
Warranty Phase 0 0 0 0 0 0 0 n/a
Inspection 9,011 0 0 9,011 0 0 0 0%
Platting Survey 29,090 0 0 29,090 0 0 0 0%
Reporting 1,294 0 0 1,294 0 0 0 0%
O & M Manuals TBD TBD TBD TBD TBD TBD 0 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0%
Summary of Fees
Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services Fees 39,395 0 0 39,395 0 0 0 0%
Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3%
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SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
wy
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: C P& Y,INC.
P.O.BOX:
1820 REGAL ROW, 75235
STREET ADDRESS: SUITE 200 CITY: DALLAS ZIP:
FIRM IS: 1. Corporation 2. Partnership = 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City
N/A— Department(if known)
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name iv/k. Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or
N/A— Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name A/// Consultant
. , • • .
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
W ► 1`I aM . C.irro 1,
Certifying Person: Title: SENIOR VICE PRESIDENT
(Type or Print))
Signature of Certifying t Date: X0/2313
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies, or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.