HomeMy WebLinkAboutC2014-044 - 2/11/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee
(Director of Engineering Services)and HDR Engineering, Inc., a Texas corporation, 555 N. Carancahua,
Suite 1600, Corpus Christi, Nueces County, Texas 78401, (Architect/Engineer—NE), hereby agree as
follows:
1. SCOPE OF PROJECT
Staples Street from Alameda to Morgan (Project No. E13094) BOND ISSUE 2014—The Staples
Street project limits are from north edge of Ayers Street to the south edge of Morgan Avenue. The
anticipated construction work consists of reconstruction of the roadway, replacement of water lines,
wastewater lines, City storm sewer, traffic signal at Elizabeth, reconstruction of curb and gutter
sidewalks/driveways, and reconstruction of ADA accessible ramps.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, NE will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract
administration services, as described in Exhibit "A", to complete the Project. Work will not begin on
Additional Services until requested by the NE (provide breakdown of costs, schedules), and written
authorization is provided by the Director of Engineering Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction Projects")
which are shown and are in accordance with "Professional Engineering Services- A Guide to the
Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of
Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed
in this publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon receipt of the
Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any
Additional Services until requested in writing by the NE and written authorization is provided by the
Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid
phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or with the
concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mutually agreed and evidenced in writing as an amendment to this contract. NE shall notify the City of
Corpus Christi within three (3) days of notice if tasks requested requires an additional fee.
2014-044
2/11/14
Ord. 030084
HDR Engineering Inc. Contract for Engineering(NE)Services
Page 1 of 3
J4 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\CONTRACT PROFESSIONAL SERVICES.DOC INDEXED
1 1
t ,
4. INDEMNITY AND INSURANCE
NE agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit
"B»
5. FEE
The City will pay the NE a fee, as described in Exhibit"A", for providing services authorized, a total fee
not to exceed $604,670.00 (Six Hundred Four Thousand Six Hundred Seventy Dollars and Zero Cents).
Monthly invoices will be submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice
to the NE at the address of record. In this event, the A/E will be compensated for its services on all
stages authorized based upon A/E and City's estimate of the proportion of the total services actually
completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The NE agrees that at least 75% of the work described herein
will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25% of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract to any other
person without the prior written consent of the City, except for routine duties delegated to personnel of
the NE staff. If the NE is a partnership, then in the event of the termination of the partnership, this
contract will inure to the individual benefit of such partner or partners as the City may designate. No part
of the NE fee may be assigned in advance of receipt by the NE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents(plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the NE without
the express written consent of the Director of Engineering Services. However, the NE may use standard
details that are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer prior to re-use of modified
plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part
of this contract, the Disclosure of Interests form.
Contract for Engineering(NE)Services
Page 2 of 3
K:\ENGINEERING DATAEXCHANGENANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\CONTRACT PROFESSIONAL SERVICES DOC
CITY OF . PUS - 'ISTI HDR ENGINEERING, INC.
airiP% 12'd ,) OA/
Mark Van lec , P. E., % Date Carl E. Crull, P. E., Date
Interim As-'stant City anager Vice President
of Public orks and Utilities 555 N. Carancahua, Suite 1600
Corpus Christi, TX 78401
(361) 696-3300 Office.
RECOMMENDED (361) 696-3385 Fax
1/> iy
Daniel Biles, P. E., Da a ENTERED
Executive Director of Public Works
JAN 6 2014
CONTRACT MANAGERS
O• -ratin• •e•-rtme Date
APPROVED
Office of Management ate �� I �
and Budget ..g cuurNG$L_..
—...'(//.Nom�K{{
ATTEST
TZ12-Le/C/e- - 14tA-t/44
City Secretary
Department Fund Source No. Amount
Street 550950-3550-00000-E13094 $304,835.00
Wastewater 550950-4510-00000-E13094 77,957.10
Storm Water 550950-3494-00000-E13094 149,917.50
Water 550950-4088-00000-E13094 71,960.40
Total $604,670.00
Encumbrance F 3( j4 pk+}D
Contract for Engineering(A/E)Services
Page 3 of 3
K:\ENGINEERING DATAEXCHANGEANGIEM\STREET1E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\CONTRACT PROFESSIONAL SERVICES.DOC
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
"STAPLES STREET FROM ALAMEDA TO MORGAN"
PROJECT NO. E13094
BOND ISSUE 2014
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant) will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
c) Prepare geotechnical investigation findings (see additional services).
d) Request available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or
upgrades. Coordinate with the City's Project Manager and identify operating
departments potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual
life-cycle cost estimate with recommended pavement sections using Federal
Highway Administration (FHWA) Real Cost Program.
g) Identify right-of-way acquisition requirements and illustrate on a schematic strip
map.
h) Prepare preliminary opinions of probable construction costs for the
recommended improvements.
i) Develop drainage area boundary map for existing and proposed drainage areas
served.
j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and
proposed systems. Include the analysis of inlet capacity.
k) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must relocated to accommodate
the proposed improvements.
I) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the
Project Manager, meet and coordinate with agencies such as RTA, CDBG,
USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR,
etc.
n) Identify and recommend public outreach and community stakeholder
requirements.
o) Review City provided preliminary Traffic impact assessment and provide
recommendation for integration and/or additional requirements as appropriate.
EXHIBIT"A"
Page 1 of 12
Revised November 26,2013
K:\Engineering DataExchange ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
p) Prepare an Engineering Letter Report (20 — 25 page main-body text document
with supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right-of-
way requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
RTA, CDBG, USPS, CCISD, community groups, TDLR, etc.
6. - - -•- - - _- *-- e_ _ - - - -- " - - - " - -
af#ect.
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table & required ROW parcels
q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report.
r) Submit computer model file, results and calculations used to analyze drainage.
s) Conduct Project review meeting with City staff to review and receive City
comments on the Draft Engineering Letter Report as scheduled by City Project
Manager.
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic
and hard copies using City Standards as applicable) suitable for reproduction.
u) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian
Subcommittee and the Transportation Advisory Committee (TAC). Prepare
PowerPoint presentation, handouts and exhibits for meeting. Provide follow-up
and response to comments.
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings, record information in electronic format as available
from City Engineering files.
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (NE to coordinate with City Operating
Department)
EXHIBIT"A"
Page 2 of 12
Revised November 26,2013
K:\Engineering DataExchange\NNGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 20140013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
e) Applicable Master Plans and GIS mapping are available on the City's website.
f) City Control survey Bench marks and coordinates.
g) Preliminary Traffic impact assessment.
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and on/v for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
c) Prepare construction documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
11"x 17".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well as
standards sheets for barricades, traffic control plan, work zone pavement
markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard
copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary, project
checklist & drawing checklist" which will identify and summarize the
project by distinguishing key elements and opinion of probable project
costs.
2. Attend 60% submittal meeting with City Staff to assist staff in review of
60% submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, as appropriate and, upon Notice to Proceed.
h) Hold Project 90% review meeting. Prepare mceting agenda and dictributc
EXHIBIT"A"
Page 3 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE docx
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and full-size hard copy using City Standards as applicable) for City's
final review.
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set of the final plans and contract
documents (electronic and full-size hard copy using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards..
I) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings. See Exhibit "A-2" for required form.
m) Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Prepare draft Authorization to Advertise (ATA).
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
EXHIBIT"A"
Page 4 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the NE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the NE)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The NE will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Review, evaluate and recommend for City consideration Contractor Value
Engineering proposal.
h) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for contractor completion, and provide the City with a
Certificate of Completion for the project upon successful completion of the
project.
i) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
EXHIBIT"A"
Page 5 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE docx
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The NE shall, with
written authorization by the Director of Engineering Services, perform the following::
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The NE will prepare this documentation for all
required signatures. The NE will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
in-the-area
e.
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit/Amendments (including SSC, NOI NOT)
g. Nueces County
h. Texas Historical-Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USACE)
Texas Department of Licensing and Regulation (TDLR )
m. Texas General Land Office (TGLO)
2. Right-of-Way (ROW)Acquisition Survey. All work must comply with Category 1-A,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to
and in conformance with the City's Global Positioning System (GPS) control network. All
work must comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW. NE must obtain Preliminary Title Reports from a local
title company and provide copies of the title reports to the City. Preliminary Title
Report shall identify title ownership and any title encumbrances to all right-of-way
to be acquired.
c) Provide a preliminary base map containing apparent ROW, which will be used by
the NE to develop the proposed alignment and its position relative to the existing
EXHIBIT"A"
Page 6 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE docx
and proposed ROW. This preliminary base map must show lot or property lines,
land ownership and addresses as per appraisal district records.
d) Prepare Metes and Bound Instrument with supporting exhibits as required and
agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements
and temporary construction easements.
3. Topographic Survey and ROW Verification All work must be tied
to and conform with the City's Global Positioning System (GPS) control network and
comply with Category 6, Condition I specifications of the Texas Society of Professional
Surveyors'❑ Manual of Practice for Land Surveying in the State of Texas, Ninth Edition.
Include reference to a minimum of two (2) found boundary monuments from the project
area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface engineering (SUE) shall be provided as part of the scope of work for
SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
shown,
4. Environmental Issues. Identify and develop a scope of work for any testing, handling
and disposal of hazardous materials and/or contaminated soils that may be discovered
during construction.
EXHIBIT"A"
Page 7 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
5. Public Involvement. Participate in two public meetings. One public meeting shall be
held after submittal of the Final Engineering Letter Report and one public meeting shall
be held prior to start of project construction. Prepare notices, PowerPoint presentations,
handouts and exhibits for meetings. Provide follow-up and response to citizen
comments. Revise contract drawings to address citizen comments, as directed by the
City. Prepare notices, handouts and exhibits for public information meetings.
EXHIBIT"A"
Page 8 of 12
Revised November 26,2013
K\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
6. Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE
C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro-excavation. The
proposed subsurface utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities
in specified areas through the project limit. (Quality Level A involves the
use of nondestructive digging equipment at critical points to determine the
horizontal and vertical position of underground utilities, as well as the
type, size, condition, material, and other characteristics.) Utilities located
at this quality level will be physically located and tied to the topographic
survey control. The utility will be identified and an elevation will be
obtained to the top of the utility.
ii) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.) These utilities will
be located by obtaining a One-Call Notice and measuring the marked
locations.
iii) Storm Water — Storm water facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible storm water manholes and drainage inlets.
iv) Wastewater—Wastewater facilities within the project limits will be located
to Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction-related excavation shall be located at Quality Level A.
v) Water — Water facilities within the project limits will be located to Quality
Level C.
vi) Gas —Gas facilities within the project limits will be located to Quality Level
C by the NE. The City of Corpus Christi Gas Department will provide
Quality Level A. The NE will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction-
related excavation of the potential for encountering their utility lines during
construction.
7. Construction Observation Services. To Be Determined.
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
EXHIBIT"A"
Page 9 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task
List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List
does not supersede Exhibit "A".
II. SCHEDULE
Target Dates pending city
Schedule review schedules Activity
Notice to Proceed January 27, 2014 NTP
January 27, 2014 City provided Traffic assessment
45 days after NTP March 13, 2014 Draft ELR submittal
21 days after DELR Submittal April 3, 2014 City Review
21 days after City Review April 24, 2014 Final ELR submittal
90 days after Final ELR acceptance July 23, 2014 60% Design Submittal
21 days after 60% Design Submittal August 13, 2014 City Review
n/a °
n/a Caw
60 days after City Review October 13, 2014 100% Final Submittal
45 days after 100% Submittal November 26, 2014 Advertise for Bids
14 days after Advertisement December 10, 2014 Pre-Bid Conference
7 days after Pre-Bid December 17, 2014 Receive Bids
34 days after Bids are Received January 20, 2015 Contract Award
60 days after Contract Award March 11, 2015 Begin Construction
18 months after Construction Begins September, 2016 Complete Construction
Ill. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided, NE will submit monthly
statements for services rendered. The statement will be based upon NE's estimate (and with
City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to NE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the NE a not-to-exceed fee as per the
table below:
EXHIBIT"A"
Page 10 of 12
Revised November 26,2013
K\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE docx
Summary of Fees
Basic Services Fees
1. Preliminary Phase $98,952
2. Design Phase $238,046
3. Bid Phase $15,700
4. Construction Administration Phase $77,000
Subtotal Basic Services Fees $429,698
Additional Services Fees (Allowance)
1. Permit Preparation $5,000
2. ROW Acquisition Survey $18,789
3. Topographic Survey and Parcel Descriptions* $53,671
4. Environmental Issues* $6,000
5. Public Involvement* $4,626
6. Subsurface Utility Investigation $40,756
7. Construction Observation Services To Be Determined
8. Warranty Phase $4,430
9. Landscaping Design $0
10. Traffic Signal Warrant Analysis* $5,500
11. Traffic Signal Design* $29,000
12. Review of Construction Value Engineering $7,200.00
Sub-Total Additional Services Fees Authorized $174,972
Total Authorized Fee $604,670
*Additional Services which are requested to be authorized in coordination with the notice to proceed for
Basic Services.
EXHIBIT"A"
Page 11 of 12
Revised November 26,2013
K:\Engineering DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2 01 41201 3-1 2-1 1_Staples Bond 2014 EXHIBIT A LARGE AE docx
STAPLES STREET FROM ALAMEDA TO MORGAN
Project No. E13094
BOND ISSUE 2014
SUMMARY OF FEES
Original Contract
Street Wastewater Storm Water Water Total
Basic Services Fees
1 Preliminary Phase $49,476.00 $12,863.76 $24,738.00 $11,874.24 98,952.00
2 Design Phase 119,023.00 30,945.98 59,511.50 28,565.52 238,046.00
3 Bid Phase 7,850.00 2,041.00 3,925.00 1,884.00 15,700.00
4 38,500.00 10,010.00 19,250.00 9,240.00 77,000.00
Construction Administration Phase
Subtotal Basic Services Fees 214,849.00 55,860.74 107,424.50 51,563.76 429,698.00
Additional Services Fees (Allowance)
1 Pemit Preparation 5,000.00 0.00 0.00 0.00 5,000.00
2 ROW Acquisition Survey 9,394.50 2,442.57 4,697.25 2,254.68 18,789.00
Topographic Survey and-Par-Gel-
3 26,835.50 6,977.23 13,417.75 6,440.52 53,671.00
Desoriptions
4 Environmental Issues 3,000.00 780.00 1,500.00 720.00 6,000.00
5 Public Involvement 2,313.00 601.38 1,156.50 555.12 4,626.00
6 Subsurface Utility Investigation 20,378.00 5,298.28 10,189.00 4,890.72 40,756.00
7 Construction Observation 0.00 0.00 0.00 0.00 TBD
8 Warranty Phase 2,215.00 575.90 1,107.50 531.60 4,430.00
9 Landscaping Design 0.00 0.00 0.00 0.00 0.00
10 Traffic Signal Warrant Analysis* 2,750.00 715.00 1,375.00 660.00 5,500.00
11 Traffic Signal Design* 14,500.00 3,770.00 7,250.00 3,480.00 29,000.00
12 Review of Construction Value 3,600.00 936.00 1,800.00 864.00 7,200.00
Engineering
Subtotal Additional Services Fees Autho 89,986.00 22,096.36 42,493.00 20,396.64 174,972.00
Total Authorized Fee 304,835.00 77,957.10 149,917.50 71,960.40 604,670.00
EXHIBIT"A"
Page 12 of 12
Revised November 26,2013
K:\Engineenng DataExchange\ANGIEM\STREET\E13094 STAPLES FROM ALAMEDA TO MORGAN BOND ISSUE 2014\2013-12-11_Staples Bond 2014 EXHIBIT A LARGE AE.docx
Exhibit A-1
Task List
HDR, Inc
"STAPLES STREET FROM ALAMEDA TO MORGAN"
PROJECT NO. E13094
BOND ISSUE 2014
I. SCOPE OF SERVICES
The following scope of services appends Exhibit "A" of the Staples Street Bond 2014
contract. Any items of Exhibit "A" not intended to be appended by Exhibit "A-1" are listed as
"N/A". The Staples Street project limits is from north edge of Ayers Street to the south edge
of Morgan Avenue. The anticipated construction work consists of reconstruction of the
roadway, replacement of City water lines, replacement of City waste water lines,
replacement of City storm sewer, replacement of traffic signal at Elizabeth, reconstruction of
curb and gutter, reconstruction of sidewalks/driveways, and reconstruction of ADA
accessible ramps.
A. BASIC SERVICES
1. Preliminary Phase
a) City Council Meeting —A maximum of 5 slides will be developed by the NE and
coordinated with City staff for presentation of the project to the City Council.
b) N/A
c) The purpose of the geotechnical report will be to provide recommendations for
use during the design of the new roadway cross section(s). To accomplish this
purpose, the following Scope of Basic Services includes exploring subsurface
soil conditions, obtaining physical soil properties by laboratory testing, and
providing recommendations for use during design of the roadway typical
sections. This scope is discussed in detail below.
Field Exploration
• Coordinate field activities with the City of Corpus Christi
• Locate the proposed borings using a site plan and measurements from
existing landmark(s); these locations will be recorded in the field using a
hand-held GPS device
• Contact Texas 811 to locate buried utilities within existing easements and
right-of-ways
• Provide traffic control during drilling including use of traffic control cones
and a truck mounted electronic arrow board. Provide a traffic control plan
prior to the field exploration
• Mobilize a truck-mounted drilling rig to drill a total of 4 borings, spaced
about 500 feet apart. One boring will be 20 feet in depth and 3 borings
will be 10 feet in depth, as measured below existing grade
• Sample the subsurface soil continuously to depths of 5 and 10 feet; and
then every 5 feet thereafter; samples will be collected using either a tube
EXHIBIT"A-1"
Page 1 of 10
sampler, or a split spoon sampler in conjunction with the standard
penetration test
• Cut asphalt and concrete (if present) cores at 4 locations to the top of
underlying base material (if present) or subgrade materials. Obtain
sample of concrete, if present, for possible compressive strength testing
• Observe for groundwater seepage during drilling and, if encountered,
after a 10 minute waiting period
• Backfill boreholes with soil cuttings and, as necessary, imported backfill
material and repair asphalt with a cold patch upon completion
The borings will be logged in the field by a geotechnical professional.
Laboratory Testing
Selected laboratory testing will be conducted on samples that are representative
of materials obtained during the field exploration. The tests will be used to
evaluate and classify the soils, identify subsurface site characteristics, and
provide data for analysis. These tests may include:
• Moisture content
• Atterberg limits (liquid and plastic limits)
• Percent passing No. 200 sieve
• Dry density and moisture content
• Unconfined compressive strength
• Particle size gradation
• pH and soil box resistivity
• Soluble sulfate and chloride concentrations
NE will retain soil samples for 60 days after submission of the final report.
Further storage or transfer of samples can be made at owner expense upon
written request.
Engineering Analysis and Report
An engineering analysis and evaluation of the field and laboratory data will be
performed for the project, based on available project concepts. Information to be
provided in the report includes the following items.
• Description of the field exploration and laboratory testing
• Summary of laboratory test results
• Discussion of subsurface soil and groundwater conditions
• General discussion of the site geology
• General discussion of excavations for utility lines replacement
EXHIBIT"A-1"
Page 2 of 10
• Discussion of potential soil movements, including calculated potential
vertical rise (PVR)
• Recommendations for reconstructed pavement section thickness
including flexible (asphalt) pavement and rigid (concrete) pavement
sections for a 30 year design life.
o The flexible (asphalt) pavement section will include new pavement
section(s) with complete reconstruction and pavement section(s)
with full depth reclamation by cement treatment and reuse of
existing asphalt and base material, if applicable.
o The rigid (concrete) section will include one reinforced section and
one plain (unreinforced) section.
• Recommendations for preparation of the pavement subgrade, including
alternatives for stabilization of clay subgrades
• Earthwork recommendations, including backfill requirements
• Plan of borings to scale illustrating the approximate location of each
boring
• A log of each boring indicating the boring number, depth of each stratum,
soil classification and description, and groundwater information
• One bound copy and one electronic copy of the report
d) N/A
e) N/A
f) A maximum of 1 life cycle scenarios will be run for the project to include HMAC
and PCCP pavement sections. Maintenance intervals to be used in the FHWA
Real Cost Program will jointly be established by the City and NE.
g) N/A
h) N/A
i) The drainage areas studied for the project are the current contributing areas
along the centerline of Staples St from Ayers to Morgan. A tail water elevation
from the new trunk line under Morgan Street will be used for the design of the
proposed Staples Street storm sewer within the previous stated limits.
j) N/A
k) N/A
I) N/A
m) N/A
n) N/A
o) Obtain existing Staples traffic data from the City. Request appropriate
intersection volume and traffic data from the City to perform a signal warrant
study for the intersection at Elizabeth and Staples.
p) Construction sequencing will include the NE developing a conceptual traffic
control phasing schematic.
During the development of the opinion of probable construction cost, the
opportunity to accommodate landscape and streetscape design within the
available project budget will be noted in the report. Landscape and streetscape
design is considered an additional service.
q) N/A
r) N/A
EXHIBIT"A-1"
Page 3 of 10
s) One four hour meeting is assumed for the preliminary review meeting of the draft
ELR.
t) N/A
u) Two 3-hour meetings are assumed for the Bicycle and Pedestrian Subcommittee
and the Transportation Advisory Committee (TAC). If the Bicycle and Pedestrian
Subcommittee and/or TAC comments result in significant changes to the original
scope of the project, the Staples Street contract will be amended to incorporate
the revised scope effort.
City staff will provide one set of the following (as applicable):
a) N/A
b) N/A
c) N/A
d) N/A
e) The City will provide more extensive GIS utility mapping beyond what is available
on the City's website.
f) N/A
g) N/A
h) Schedule project review meetings and invite appropriate attendees.
i) Authorization form from City Engineering allowing the NE to act as a
"representative" of the City when coordinating with agencies as stated in Basic
Services I.A.1.P.5.
2. Design Phase
a) N/A
b) N/A
c) NE will coordinate with City Gas Department to show any proposed gas lines
within the project limits in plan view. Anticipated construction drawings are as
follows:
1. General Sheets
2. Street and Storm Sewer Sheets
3. Water, Waste Water, and Gas Sheets
4. Storm Water Pollution Prevention Plan
5. Signing and Striping Sheets
d)
1. One traffic control plan concept will be included in the project plan set.
e) N/A
f) The 60% review will consist of only one meeting with City staff. Additional 60%
review meetings requested by City staff will require the Staples Street project
contract to be amended to include these meetings.
g) N/A
h) N/A
i) N/A
j) N/A
k) N/A
I) N/A
m)
City staff will:
a) N/A
EXHIBIT"A-1"
Page 4 of 10
b) N/A
c) N/A
3. Bid Phase
a) N/A
b)
c) N/A
d) N/A
e) N/A
f) N/A
g) A maximum of five slides will be prepared and coordinated with the City for their
presentation to the City Council.
City staff will:
a) N/A
b) N/A
c) N/A
d) N/A
e) Provide electronic document template for Authorization to Advertise (ATA).
f) Provide electronic document template for Agenda Memoranda for City Council
Meeting.
4. Construction Administration Phase
a) N/A
b) N/A
c) N/A
d) N/A
e) Routine project site visits will utilize a weekly maximum of 5 hours. Site visits to
resolve issues with the design will not be included in the 5 hours. Any additional
time spent on the project site at the request of City staff will require the project
contract to be amended to accommodate the agreed upon additional hours.
f) N/A
g) N/A
h) N/A
i) N/A
City staff will:
a) N/A
b) N/A
B. Additional Services
This section defines the scope of additional services that may only be included as
part of this contract if authorized by the Director of Engineering Services. NE may not
begin work on any services under this section without specific written authorization by
the Director of Engineering Services. Fees for Additional Services are an allowance for
potential services to be provided and will be negotiated by the Director of Engineering
Services as required. The NE shall, with written authorization by the Director of
Engineering Services, perform the following services which append Exhibit "A" Additional
Services of the contract:
1) Permit Preparation N/A
EXHIBIT"A-1"
Page 5 of 10
2) Right-of-Way (ROW) Acquisition Survey NE will provide ROW acquisition surveys
limited to 5 parcels. All work shall comply with Category 1-A, Condition I
specifications of the Texas Society of Professional Surveyors' Manual of Practice for
Land Surveying in the State of Texas, Ninth Edition. All work shall be tied to and be
in conformance with the City's Global Positioning System (GPS) control network. All
work must comply with all TxDOT requirements as applicable.
a) NE shall obtain Preliminary Title Reports from a local title company and provide
copies of the title reports to City. Preliminary Title Report shall identify title
ownership and any title encumbrances to all right-of-way to be acquired.
b) Set property corners and prepare right of way strip parcel map depicting all
parcels proposed for acquisition. Metes and bounds descriptions must indicate
parent tract areas based on the most accurate information available. Strip map
will show entire parent tracts at "not to scale" and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
c) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. Additional
fees may be required in resolving boundary conflicts between Owners. NE shall
submit parcel maps and legal descriptions to City prior to the 60% submittal.
3) Topographic Survey and ROW Survey All work must be tied to and conform with
the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional
Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth
Edition. Include reference to a minimum of two (2) found boundary monuments from
the project area.
a) Establish Horizontal and Vertical Control
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of inverts for all accessible covers for existing
sanitary sewer, storm sewer, water and gas lines as well as any other lines
owned by third-parties, and locate all visible utilities, wells and signs within the
apparent ROW width along project limits. No utility connections will be shown.
Surveying services, related to subsurface utility engineering (SUE) shall be
provided as part of the scope of work for SUE.
i) Locate improvements within the apparent ROW.
EXHIBIT"A-1"
Page 6 of 10
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
I) Generate electronic existing surface for use in project design.
m) Provide traffic control with surveyor ahead warning signs, warning strobe light
and safety vests.
n) Perform surveys to determine apparent right-of-way widths.
o) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW.
p) Draft a preliminary base map containing apparent ROW, which will be used by
the NE to develop the proposed alignment and its position relative to the existing
and proposed ROW. This preliminary base map must show lot or property lines,
land ownership and addresses as per appraisal district records.
4) Environmental Services - Provide an environmental Phase 1 Assessment to
identify potential contaminants within the Staples Street project limits. Coordinate
these activities with A/Es of adjacent projects to avoid duplication.
Phase 1 services will consist of the following:
a) Site reconnaissance for general site conditions, identification of suspect
properties, and presentation of possible environmental problems.
b) Prepare ASTM E1527-05 standard report.
c) Review historical records which include historical aerials of the locations that are
suspect. Additional historical records that may be researched are historical maps,
Sanborn maps, old phone directories, deed restrictions etc.
d) Review of TCEQ databases including underground storage tanks, hazardous
spills, land fills, and review of City directories.
e) Research the following databases:
i) Review of Superfund national priorities list (NPL)
ii) Comprehensive Environmental Response and Liability Act System
(CERCLIS), and No Further Response Action Planned (NFRAP) sites,
RCRA facilities, Emergency Response Notification System (ERNS)
iii) Solid waste facilities and landfills (SWF/LF)
iv) Toxic Release Inventory Systems (TRIS) databases site, Facility Index
Systems (FINDS) which are maintained by the US EPA.
v) State Hazardous Waste Site (SHWS)
5) Public Involvement. N/A
EXHIBIT"A-1"
Page 7 of 10
6) Subsurface Utility Investigation
a) Provide Subsurface Utility Engineering in accordance with ASCE Standard
"ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro-excavation. The
proposed subsurface utility investigation will be as follows:
i) Utility Location — The survey scope includes locating certain utilities to Quality
Level B (Quality Level B involves surveying visible above ground utility
facilities, such as manholes, valve boxes, posts, etc., and correlating this
information with existing utility records.) These utilities will be located by
obtaining a One-Call Notice and measuring the marked locations.
ii) Hydro Excavation — The survey scope includes hydro excavation to perform
Quality Level A investigation of underground utilities in four (4) specified
areas through the project limit. Quality Level A involves the use of hydro
equipment at critical points or specified areas to a depth not to exceed 8'
along Staples, designated by NE. NE will determine the horizontal and
vertical position of underground utilities, as well as the type, size, condition,
material, and other characteristics. Utilities located at this Quality Level A will
be physically located and tied to the topographic survey control. The utility
will be identified and an elevation will be obtained to the top of the utility. The
fee for hydro-excavation includes the cost for concrete/pavement cores
before excavation and traffic control. The City has designated the J.C.
Elliott Landfill as the designated disposal site for the hydro tailings
(slurry from the excavated holes).
iii) Storm Water— Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
iv)Wastewater — Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of construction-
related excavation shall be located at Quality Level A.
v) Water—Water facilities within the project limits will be located to Quality Level
A.
vi)Gas — NE will coordinate with the City of Corpus Christi Gas Department
will provide Quality Level C. A list of franchises within the Project area will
be provided by the City.
b) Inform local franchises whose utilities fall within the footprint of construction-
related excavation of the potential for encountering their utility lines during
construction.
7) Construction Observation Services - Construction observation services are not
included as part of the scope for this project. The NE can provide a scope and fee
for construction observation services if requested by the City.
8) Warranty Phase— N/A
EXHIBIT"A-1"
Page 8 of 10
9) Landscaping Design —The NE can, at the request of the City, submit a scope of
work and fee amount to perform landscape design services. The landscape design
will be based on an approved conceptual landscaping plan that may be included in
the preliminary engineering letter report for the Staples Street project.
10)Traffic Signal Warrant Analysis — Perform a warrant analysis for the intersection at
Elizabeth and Staples utilizing the intersection volume and traffic data provided by
the City. Tasks consist of:
a) Coordinate with City to obtain information on study location, confirm scope of
work and schedule, and provide updates on the progress of the project.
b) Obtain turning movement counts during AM peak (7:00 AM to 9:00 AM) and PM
peak (4:00 PM to 6:00 PM) at the intersection of Staples Street and Elizabeth
Street.
c) Conduct twenty-four-hour, bi-directional tube counts at the following locations:
1. Staples Street, north of Elizabeth Street
2. Staples Street, south of Elizabeth Street
3. Elizabeth Street, east of Staples Street
4. Elizabeth Street, west of Staples Street
d) Obtain crash data for the most recent five year period from the City.
e) Perform traffic signal warrant analysis based on the 2011 Texas MUTCD at the
intersection of Staples Street and Elizabeth Street.
f) Prepare a draft letter report summarizing the findings of the study for submission
to the City.
g) Submit a final report to the City addressing all previous comments.
11) Traffic Signal Design —Compile a traffic signal design for the intersection of
Elizabeth and Staples Street. Tasks consist of:
Signal Design
a) Signal design modifications will be completed for the intersection of Staples
Street and Elizabeth Street.
b) Survey files for existing signal equipment, topography, utilities, and intersection
geometry (including existing pavement markings) for the intersection will be
provided by others.
c) Conduct a field review of the existing intersections to note and verify existing
traffic signal equipment, existing intersection geometrics, physical constraints,
power connection, utility placement, and any other details necessary for signal
plan preparation.
d) Meet with the CITY to discuss signal design requirements specific to this project.
One (1) meeting is assumed for budget purposes.
e) Obtain existing signal plans, if available, for the intersection. This information will
be provided by the CITY.
f) Coordinate with Texas One Call System and CITY to locate all utilities in the
field.
g) Attend meeting in the field with CITY to locate and confirm locations of proposed
controller and signal poles. One (1) meeting is assumed for budget purposes.
h) Prepare 60% set of plans, quantity estimates, and cost estimates for the
intersection. 60% plans will include traffic signal plan sets for the intersection,
including pavement markings, signage, signal phasing, conductor conduit
EXHIBIT"A-1"
Page 9 of 10
schedules, elevation sheets, vehicle detection, foundation details, quantities, and
communication equipment details necessary to facilitate traffic signal operations.
i) Prepare 100% set of plans, which incorporate all previous comments and submit
to CITY.
j) Prepare 60% set of bid documents which will include the technical specifications
for the signal design. The boiler documents for the bid documents will be
provided by the City.
k) Prepare a 100% FINAL set of bid documents addressing all City comments
I) Attend project review meeting with City and project team.
Bid Services
a) Assist the City in solicitation and review of bids related to traffic signals.
b) Review pre-bid questions and submissions and assist in preparation of any
addenda or other revisions related to traffic signals, if necessary.
c) Attend bid opening. One (1) meeting is assumed for budget purposes.
d) Assist in preparation of bid tabulation related to traffic signals.
Construction Administration
a) Participate in pre-construction meeting and provide interpretation and clarification
of contract documents. One (1) meeting is assumed for budget purposes.
b) Review shop drawing submittals of signal items from contractor.
c) Address any questions from contractor regarding design and specifications.
d) Assist in the preparation of change orders.
e) Make visits to the site on a needed basis to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction. A total of three (3) field
visits are assumed for budgeting purposes.
f) Participate in the final inspection with City staff.
g) Prepare and submit record drawings.
It should be noted that this proposal does not include construction observation
services and this service would be handled as additional services, if required by the
City.
II. SCHEDULE
Actual dates will be adjusted based on actual approvals as the project progresses.
III. FEES
N/A
EXHIBIT"A-1"
Page 10 of 10
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired— Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim / $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT"B"
Page 1 of 3
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability polices;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
EXHIBIT"B"
Page 2 of 3
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT"B"
Page 3 of 3
COMPLETE PROJECT NAME
Project No. xxxxxx
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7%
Design Phase 20,818 0 0 20,818 1,000 500 1,500 7%
Bid Phase 0 0 0 0 0 0 0 n/a
Report Phase 14,166 0 0 14,166 0 0 0 0%
Construction Phase 0 0 0 0 0 0 0 n/a
Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services:
Permitting $0 $0 $0 $0 $0 $0 $0 n/a
Warranty Phase 0 0 0 0 0 0 0 n/a
Inspection 9,011 0 0 9,011 0 0 0 0%
Platting Survey 29,090 0 0 29,090 0 0 0 0%
Reporting 1,294 0 0 1,294 0 0 0 0%
O & M Manuals TBD TBD TBD TBD TBD TBD 0 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0%
Summary of Fees
Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services Fees 39,395 0 0 39,395 0 0 0 0%
m
Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3%
go _
m W
-h -I
°, c5
nlivSUPPLIER NUMBER
TO BE ASSIGNED BY CITY
C PURCHASING DIVISION
wV
City of CITY OF CORPUS CHRISTI
Cops DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: HDR Engineering,Inc.
P.O.BOX: N/A
0 78401
STREET ADDRESS: 555 N.Carancahua,Suite 160 CITY: Corpus Christi ZIP:
FIRM IS: 1. Corporation _ 2. Partnership ❑ 3. Sole Owner ❑
4. Association _ 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3% or more of the ownership in the above named"firm.'
Name Job Title and City
N/A Department(if known)
2. State the names of each "official"of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name. Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or
/1/, Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Consultant
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Carl E. Crull,P.E. Title: Vice President
(Type or Print)
Signature of Certifying -`OQ1.��4,, Date: /*
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.