HomeMy WebLinkAboutC2014-046 - 2/18/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277, Corpus Christi,
Nueces County, Texas 78469-9277 (City) acting through its duly authorized City Manager or Designee
(Executive Director of Public Works) and Govind Development, LLC, a Texas corporation, 9359 IH-37,
Suite A, Corpus Christi, Nueces County, Texas 78409, (Architect/Engineer— A/E), hereby agree as
follows:
1. SCOPE OF PROJECT
Corona Drive from Flynn to Everhart(Project No. E13091)BOND ISSUE 2014—Corona Drive project
includes a complete roadway rehabilitation of Corona Drive. The project will extend from the intersection
of Everhart Road to the intersection of Flynn Parkway. The proposed roadway classification and
roadway width will be determined upon evaluation of the existing roadway. The anticipated roadway
improvements include curb and gutter, sidewalks, ADA curb ramps, RTA bus stop shelter and stop pad,
pavement markings, signing, bike lanes, illumination, and traffic signals. This project also includes a
schematic design and evaluation for the re-alignment of Corona Drive, Flynn Parkway, and Tiger Lane
intersection to be included in the Engineering Letter Report.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform design services necessary to review and prepare
plans, specifications, and bid and contract documents. In addition, NE will provide monthly status
updates (project progress or delays, gantt charts presented with monthly invoices) and provide contract
administration services, as described in Exhibit "A", to complete the Project. Work will not begin on
Additional Services until requested by the NE (provide breakdown of costs, schedules), and written
authorization is provided by the Director of Engineering Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction Projects")
which are shown and are in accordance with "Professional Engineering Services- A Guide to the
Selection and Negotiation Process, 1993" a joint publication of the Consulting Engineer's Council of
Texas and Texas Society of Professional Engineers. For purposes of this contract, certain services listed
in this publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon receipt of the
Notice to Proceed from the Director of Engineering Services. Work will not begin on any phase or any
Additional Services until requested in writing by the NE and written authorization is provided by the
Director of Engineering Services. The anticipated schedule of the preliminary phase, design phase, bid
phase, and construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by or with the
concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or tasks
provided that no increase in fee is required. Services or tasks requiring an increase of fee will be
mi l6 i Iki anrccrl 7nri c„4-4c.,^od in writing as an amendment to this contract. NE shall notify the City of
2014-046 days of notice if tasks requested requires an additional fee.
2/18/14 INDEXED
Ord. 030096 Contract for Engineering(NE)Services
Page 1 of 3
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4. INDEMNITY AND INSURANCE
NE agrees to the mandatory contract indemnification and insurance requirements as set forth in Exhibit
«B»
5. FEE
The City will pay the NE a fee, as described in Exhibit"A", for providing services authorized, a total fee
not to exceed $546,986.00, (Five Hundred Forty Six Thousand Nine Hundred Eighty Six Dollars and Zero
Cents). Monthly invoices will be submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days written notice
to the NE at the address of record. In this event, the NE will be compensated for its services on all
stages authorized based upon NE and City's estimate of the proportion of the total services actually
completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional services be of
maximum benefit to the local economy. The NE agrees that at least 75% of the work described herein
will be performed by a labor force residing within the Corpus Christi Metropolitan Statistical Area (MSA).
Additionally, no more than 25% of the work described herein will be performed by a labor force residing
outside the Corpus Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract to any other
person without the prior written consent of the City, except for routine duties delegated to personnel of
the NE staff. If the NE is a partnership, then in the event of the termination of the partnership, this
contract will inure to the individual benefit of such partner or partners as the City may designate. No part
of the NE fee may be assigned in advance of receipt by the NE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such employment,
including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents(plans and specifications), record drawings, contractor's field
data, and submittal data will be the sole property of the City, may not be used again by the NE without
the express written consent of the Director of Engineering Services. However, the NE may use standard
details that are not specific to this project. The City agrees that any modification of the plans will be
evidenced on the plans, and be signed and sealed by a professional engineer prior to re-use of modified
plans.
Contract for Engineering(NE)Services
Page 2 of 3
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to complete, as part
of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI GOVIND DEVELOPMENT, LLC
Mark Van Vleck, P. E., D to Govind a narni, P.-t., Da e '
Interim Assistant City Manager President
of Public Works and Utilities 9359 IH-37, Suite A
Corpus Christi, TX 78409
(361) 241-2777 Office
RECOMMENDED
ENTERED
�� JAN 10 2014
Daniel Biles, P. E., at
Executive Director of Public Works
CONTRACT MANAGERS
• Keratin• Department Date
APPRO D
4014A,--' 4.
i(V/ 1,-( r,
Office of Management D to ` Lil......03g9(icix«.
and Budget
5t CouNCIL....2 C
ATTEST
SECNTARY
.' r_.z.- , _ IL' r_
City Secretary
Department _ Fund Source No. Amount
Street 550950-3550-00000-E13091 $315,261.00
Wastewater 550950-4510-00000-E13091 54,632.50
Storm Water 550950-3494-00000-E13091 126,662.50
Water 550950-4088-00000-E13091 50,430.00
Total $546,986.00
Encumbrance El3(P11 A(,O Cz8 I. (4- 14-
Contract for Engineering(NE)Services
Page 3 of 3
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
CORONA DRIVE FROM EVERHART ROAD TO FLYNN PARKWAY
PROJECT NO. E13091
BOND ISSUE 2014
I. SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant)will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
c) Prepare geotechnical investigation findings (see additional services).
d) Request available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or
upgrades. Coordinate with the City's Project Manager and identify operating
departments potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual
life-cycle cost estimate with recommended pavement sections using Federal
Highway Administration (FHWA) Real Cost Program.
g) Identify right-of-way acquisition requirements and illustrate on a schematic strip
map.
h) Prepare preliminary opinions of probable construction costs for the
recommended improvements.
i) Develop drainage area boundary map for existing and proposed drainage areas
served. Drainage area boundary will be based on existing limits to be
provided by the City.
j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and
proposed systems. Include the analysis of inlet capacity. Drainage Study is
limited to the designated project limits. Offsite drainage study has not
been identified.
k) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must relocated to accommodate
the proposed improvements.
I) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the
Project Manager, meet and coordinate with agencies such as RTA, CDBG,
USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR,
etc.
n) Identify and recommend public outreach and community stakeholder
requirements.
EXHIBIT"A"
Page 1 of 12
Revised November 26,2013
o) Review City provided preliminary Traffic impact assessment and provide
recommendation for integration and/or additional requirements as appropriate.
p) Prepare an Engineering Letter Report (20 — 25 page main-body text document
with supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right-of-
way requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
RTA, CDBG, USPS, CCISD, community groups, TDLR, etc.
6.
affect.
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table & required ROW parcels
q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report.
r) Submit computer model file, results and calculations used to analyze drainage.
s) Conduct Project review meeting with City staff to review and receive City
comments on the Draft Engineering Letter Report as scheduled by City Project
Manager.
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic
and hard copies using City Standards as applicable) suitable for reproduction.
u) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian
Subcommittee and the Transportation Advisory Committee (TAC). Prepare
PowerPoint presentation, handouts and exhibits for meeting. Provide follow-up
and response to comments.
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings, record information in electronic format as available
from City Engineering files.
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (A/E to coordinate with City Operating
Department)
EXHIBIT"A"
Page 2 of 12
Revised November 26,2013
e) Applicable Master Plans and GIS mapping are available on the City's website.
f) City Control survey Bench marks and coordinates.
g) Preliminary Traffic impact assessment.
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and only for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the A/E will:
a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
c) Prepare construction documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
11"x 17".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well as
standards sheets for barricades, traffic control plan, work zone pavement
markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard
copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary, project
checklist & drawing checklist" which will identify and summarize the
project by distinguishing key elements and opinion of probable project
costs.
2. Attend 60% submittal meeting with City Staff to assist staff in review of
60% submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting minutes to attendees within five working days of the meeting. Assimilate
all review comments, as appropriate and, upon Notice to Proceed.
h) Hold Project 90% review meeting. Prepare meeting agenda and dictributc
EXHIBIT"A"
Page 3 of 12
Revised November 26,2013
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and full-size hard copy using City Standards as applicable) for City's
final review.
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set . of the final plans and contract
documents (electronic and full-size hard copy using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards..
I) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings. See Exhibit "A-2" for required form.
m) Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Prepare draft Authorization to Advertise (ATA).
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the NE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
EXHIBIT"A"
Page 4 of 12
Revised November 26,2013
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the NE)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The NE will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Review, evaluate and recommend for City consideration Contractor Value
Engineering proposal.
h) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for contractor completion, and provide the City with a
Certificate of Completion for the project upon successful completion of the
project.
i) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
EXHIBIT"A"
Page 5 of 12
Revised November 26,2013
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The NE shall, with
written authorization by the Director of Engineering Services, perform the following::
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The NE will prepare this documentation for all
required signatures. The NE will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
in-the-area
vn Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit/Amendments (including SSC, NOI NOT)
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
i. U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USACE)
I. Texas Department of Licensing and Regulation (TDLR )
2. Right-of-Way (ROW) Acquisition Survey. All work must comply with Category 1-A,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to
and in conformance with the City's Global Positioning System (GPS) control network. All
work must comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish
existing apparent ROW. NE must obtain Preliminary Title Reports from a local
title company and provide copies of the title reports to the City. Preliminary Title
Report shall identify title ownership and any title encumbrances to all right-of-way
to be acquired.
c) Provide a preliminary base map containing apparent ROW, which will be used by
the NE to develop the proposed alignment and its position relative to the existing
and proposed ROW. This preliminary base map must show lot or property lines,
land ownership and addresses as per appraisal district records.
d) Prepare Metes and Bound Instrument with supporting exhibits as required and
agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements
and temporary construction easements. This service does not include
providing a cost estimate for potential ROW acquisitions or providing a
service to acquire any potential ROW parcels
EXHIBIT"A"
Page 6 of 12
Revised November 26,2013
e) Corona Re-Alignment ROW Acquisition Survey. A/E will provide a Right-of-
Way (ROW)Acquisition Survey for the Corona Re-Alignment Schematic Design.
The limits are the Tiger Lane and Flynn Parkway intersection to, but not
including, the Corona Drive and Flynn Parkway intersection. The ROW
acquisition survey will meet the same criteria as set in Additional Services: Right-
of-way Acquisition Survey. This service does not include providing a cost
estimate for potential ROW acquisitions or providing a service to acquire any
potential ROW parcels.
3. Topographic Survey and Parcel Descriptions All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional Surveyors'❑
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2) found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface engineering (SUE) shall be provided as part of the scope of work for
SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
I) Set property corners and prepare right of way strip parcel map depicting all
parcels proposed for acquisition. Metes and bounds descriptions must indicate
parent tract areas based on the most accurate information available. Strip map
will show entire parent tracts at"not to scale" and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
m) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. Additional
fees may be required in resolving boundary conflicts between Owners. NE shall
submit parcel maps and legal descriptions prior to the 60% submittal.
n) Corona Re-Alignment Topographic Survey. NE will provide a topographic
survey for the Corona Re-Alignment Schematic Design. The limits are the Tiger
Lane and Flynn Parkway intersection to, but not including, the Corona Drive and
Flynn Parkway intersection. The topographic survey will meet the same criteria
as set in Additional Services: Topographic Survey and Parcel Descriptions.
EXHIBIT"A"
Page 7 of 12
Revised November 26,2013
4. Environmental Issues. Identify and develop a scope of work for any testing, handling
and disposal of hazardous materials and/or contaminated soils that may be discovered
during construction.
5. Public Involvement. Participate in two public meetings. One public meeting shall be
held after submittal of the Final Engineering Letter Report and one public meeting shall
be held prior to start of project construction. Prepare notices, PowerPoint presentations,
handouts and exhibits for meetings. Provide follow-up and response to citizen
comments. Revise contract drawings to address citizen comments, as directed by the
City. Prepare notices, handouts and exhibits for public information meetings.
6. Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard "ASCE
C-I, 38-02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data" including, but not limited to, hydro-excavation. The
proposed subsurface utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities
in specified areas through the project limit. (Quality Level A involves the
use of nondestructive digging equipment at critical points to determine the
horizontal and vertical position of underground utilities, as well as the
type, size, condition, material, and other characteristics.) Utilities located
at this quality level will be physically located and tied to the topographic
survey control. The utility will be identified and an elevation will be
obtained to the top of the utility. It is anticipated that 10 test hole
locations will be required for gas, storm water, water, and waste
water combined.
ii) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.) These utilities will
be located by obtaining a One-Call Notice and measuring the marked
locations. A/E will provide signed and sealed plan sheets for
Subsurface Utility Engineering Investigation, one (1) hard copy and
one (1) electronic copy to the City.
iii) Storm Water — Storm water facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible storm water manholes and drainage inlets. CCTV
is anticipated to evaluate the existing system, located existing
service connections and provide recommendations for
improvements.
iv) Wastewater—Wastewater facilities within the project limits will be located
to Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction-related excavation shall be located at Quality Level A.
CCTV is anticipated to evaluated the existing system, locate existing
service connections and provide recommendations for
improvements.
v) Water — Water facilities within the project limits will be located to Quality
Level C.
EXHIBIT"A"
Page 8 of 12
Revised November 26,2013
vi) Gas —Gas facilities within the project limits will be located to Quality Level
C by the NE. The City of Corpus Christi Gas Department will provide
Quality Level A. The NE will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction-
related excavation of the potential for encountering their utility lines during
construction.
c) Franchise Utility Coordination. NE to meet, coordinate and resolve all required
Franchise Utilities that are in conflict with the construction of this project. (AEP,
AT&T, private gas lines, etc.) Up to eight (8) franchise utilities have been
identified in a preliminary research.
7. Construction Observation Services. To Be Determined.
8. Hydraulic and Hydrologic Modeling and Analysis. NE will provide a hydraulic and
hydrologic analysis for the Corona Drive drainage basin. NE will use the analysis to
evaluate and model the existing storm water system and provide recommendations for
improvements. NE will provide an electronic copy of the model to City.
9. Traffic Control Planning and Design. NE will provide an engineered traffic control
plan for this project. The traffic control plan design will include multiple phases, signage,
traffic calming devices, pavement markings and will adhere to TMUTCD standards. NE
will coordinate the traffic control plan design with affected adiacent property owners and
emergency services.
10. Traffic Signal Design. NE will provide an assessment for existing signal. NE will
provide a traffic signal design for this project. The traffic signal design will include a
traffic signal layout, wiring diagram and signalization phasing. A/E will coordinate traffic
signal design with City personnel.
11. Roadway Illumination Design. NE will provide an assessment of existing roadway
illumination. NE will provide a continuous illumination design for this protect. The
continuous illumination design will include an illumination layout and electrical service
layout. NE will coordinate continuous illumination design with City personnel.
12. CCTV Inspection Services. A/E will provide CCTV services for all existing storm water
and waste water lines for this project. NE will evaluate the condition of the existing
storm water and waste water lines and provide recommendations for improvements.
A/E will provide one (1) hard copy and one (1) electronic copy of the storm water and
waste water CCTV to the City.
13.. Corona Re-Alignment Schematic Design. NE will provide a schematic design options
for the re-alignment of Corona Drive, Flynn Parkway and Tiger Lane. The schematic
design will include three (3) options and a probable cost estimate for each option. The
schematic design will be a part of the Engineering Letter Report and is limited to the
Preliminary Phase.
14.. Geotechnical Services. NE will provide geotechnical services for this project.
Services to be provided include evaluation of existing subsurface soils, flexible and rigid
pavement design options, trench excavation design parameters and foundation
recommendations for traffic signals and illumination. Seven (7) borings are anticipated
for this project. NE will provide one (1) hard copy and one (1) electronic copy of the
Geotechnical Report to the City.
EXHIBIT"A"
Page 9 of 12
Revised November 26,2013
15. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task
List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List
does not supersede Exhibit "A".
I1. SCHEDULE
Date Activity
February 3, 2014 NTP
January 27, 2014 City provided Traffic assessment
March 24, 2014 Draft ELR submittal
April 4, 2014 City Review
April 28, 2014 Final ELR submittal
June 02, 2014 60% Design Submittal
June 27, 2014 City Review
0
City Review
October 20, 2014 100% Final Submittal
November 17, 2014 Advertise for Bids
November 21, 2014 Pre-Bid Conference
December 5, 2014 Receive Bids
January 09, 2015 Contract Award
April 10, 2015 Begin Construction
April 08, 2016 Complete Construction
III. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided, NE will submit monthly
statements for services rendered. The statement will be based upon NE's estimate (and with
City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to NE's monthly statements.
EXHIBIT"A"
Page 10 of 12
Revised November 26,2013
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the NE a not-to-exceed fee as per the
table below:
Summary of Fees
Basic Services Fees
1. Preliminary Phase $50,000
2. Design Phase $154,300
3. Bid Phase $9,430
4. Construction Administration Phase $37,270
Subtotal Basic Services Fees $251,000
Additional Services Fees (Allowance)
1. Permit Preparation $7,300
2. ROW Acquisition Survey $12,375
3. Corona Re-alignment ROW Acquisition Survey $4,400
4. Topographic Survey and Parcel Descriptions* $25,950
5. Corona Re-alignment Topographic Survey $6,800
6. Environmental Issues* TO BE DETERMINED
7. Public Involvement* $10,000
8. Subsurface Utility Investigation $65,525
9. Franchise Utility Coordination $20,000
10. Construction Observation Services To Be Determined
11. Corona Re-alignment Schematic Design $29,700
12. Geotechnical Services $23,595
13. Hydraulic and Hydrologic Modeling and Analysis $21,600
14. Traffic Control Planning and Design $16,000
15. Traffic Signal Design $ 13,120
16. Roadway Illumination Design $15,421
17. CCTV Inspection Services $24,200
18. Warranty Phase To Be Determined
Sub-Total Additional Services Fees Authorized $295,986
Total Authorized Fee $546,986
*Additional Services which are requested to be authorized in coordination with the notice to proceed for
Basic Services.
EXHIBIT"A"
Page 11 of 12
Revised November 26,2013
Original Contract
Street Wastewater Storm Water Water Total
Basic Services Fees
1 Preliminary Phase $25,000.00 $6,500.00 $12,500.00 $6,000.00 50,000.00
2 Design Phase 77,150.00 20,059.00 38,575.00 18,516.00 154,300.00
3 Bid Phase 4,715.00 1,225.90 2,357.50 1,131.60 9,430.00
4 Construction Administration Phase 18,635.00 4,845.10 9,317.50 4,472.40 37,270.00
Subtotal Basic Services Fees 125,500.00 32,630.00 62,750.00 30,120.00 251,000.00
Additional Services Fees (Allowance)
1 Pemit Preparation 7,300.00 0.00 0.00 0.00 7,300.00
2 ROW Acquisition Survey 6,187.50 1,608.75 3,093.75 1,485.00 12,375.00
3 Corona Re-alignment ROW 2,200.00 572.00 1,100.00 528.00 4,400.00
Acquisition Survey
4 Topographic Survey and Parcel 12,975.00 3,373.50 6,487.50 3,114.00 25,950.00
Descriptions
5 S roieny Re-alignment Topographic 3,400.00 884.00 1,700.00 816.00 6,800.00
6 Environmental Issues 0.00 0.00 0.00 0.00 TBD
7 Public Involvement 5,000.00 1,300.00 2,500.00 1,200.00 10,000.00
8 Subsurface Utility Investigation 32,762.50 8,518.25 16,381.25 7,863.00 65,525.00
9 Franchise Utility Coordination 10,000.00 2,600.00 5,000.00 2,400.00 20,000.00
10 Construction Observation 0.00 0.00 0.00 0.00 TBD
11 Corona Re-alignment Schematic 29,700.00 0.00 0.00 0.00 29,700.00
Design
12 Geotechnical Services 23,595.00 0.00 0.00 0.00 23,595.00
13 Hydraulic and Hydrologic Modeling 0.00 0.00 21,600.00 0.00 21,600.00
and Analysis
14 Traffic Control Planning and Design 16,000.00 0.00 0.00 0.00 16,000.00
15 Traffic Signal Design 13,120.00 0.00 0.00 0.00 13,120.00
16 Roadway Illumination Design 15,421.00 0.00 0.00 0.00 15,421.00
17 CCTV Inspection Services 12,100.00 3,146.00 6,050.00 2,904.00 24,200.00
18 Warranty Phase 0.00 0.00 0.00 0.00 TBD
Subtotal Additional Services Fees Autho 189,761.00 22,002.50 63,912.50 20,310.00 295,986.00
Total Authorized Fee 315,261.00 54,632.50 126,662.50 50,430.00 546,986.00
EXHIBIT"A"
Page 12 of 12
Revised November 26,2013
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury & Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim /$2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT"B"
Page 1 of 3
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability polices;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
EXHIBIT"B"
Page 2 of 3
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT"B"
Page 3 of 3
COMPLETE PROJECT NAME
Project No. xxxxxx
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7%
Design Phase 20,818 0 0 20,818 1,000 500 1,500 7%
Bid Phase 0 0 0 0 0 0 0 n/a
Report Phase 14,166 0 0 14,166 0 0 0 0%
Construction Phase 0 0 0 0 0 0 0 n/a
Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services:
Permitting $0 $0 $0 $0 $0 $0 $0 n/a
Warranty Phase 0 0 0 0 0 0 0 n/a
Inspection 9,011 0 0 9,011 0 0 0 0%
Platting Survey 29,090 0 0 29,090 0 0 0 0%
Reporting 1,294 0 0 1,294 0 0 0 0%
O & M Manuals TBD TBD TBD TBD TBD TBD 0 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0%
Summary of Fees
Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services Fees 39,395 0 0 39,395 0 0 0 0%
rn
Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3% -
0) _
CD
CD _
°, 8
■-
1
SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Co DISCLOSURE OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Govind Development,LLC
P.O.BOX: N/A
STREET ADDRESS: 9359 IH-37,Suite A CITY: Corpus Christi ZIP: 78409
FIRM IS: 1. Corporation = 2. Partnership 2„,„ 3. Sole Owner 4. Association 5. Other
LLC-
DISCLOSURE QUESTIONS
If additional space is necessar=y, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City
Department(if known)
0 Ft
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
0 Pt
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3% or more of the ownership in the above named"firm."
Name Board, Commission or
Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"constituting 3% or more of the ownership in the above named"firm."
Name Consultant
t\)\ Pt
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Govind Nadkarni,P.E. Title: President
(Type or Print)
Signature of Certifying Date:
Person: IAA_ , • 3� �{
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.