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AMENDMENT NO. 10
TO CONTRACT FOR
PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY", and Freese and Nichols, Inc. agree to the
following amendment to the Contract for Professional Services for Garwood Water Supply Project
(Project No. 8424), as authorized and amended by:
Original Agreement October 28, 2003 Motion No. M2003-394 $116,100.00
Amendment No. 1 October 19, 2004 Motion No. M2004-387 $285,490.00
Amendment No. 2 December 18, 2007 Motion No. M2007-334 $911,997.00
Amendment No. 3 March 11, 2009 Administrative Approval $0.00
Amendment No. 4 March 9, 2010 Motion No. M2010-051 $9,676,590.00
Amendment No. 5 November 30, 2011 Administrative Approval $0.00
Amendment No. 6 January 14, 2012 Administrative Approval $49,940.00
Amendment No. 7 April 24, 2013 Administrative Approval $49,822.00
Amendment No. 8 May 29, 2013 Administrative Approval $49,900.00
Amendment No. 9 July 30, 2013 Motion No. 2013-125 $195,664.00
Amendment No. 10 revises the project scope for Mary Rhodes Pipeline Phase 2 (Project No. E10008)
to the Garwood Water Supply Project as follows:
Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, shall be modified to include
Construction Management and Construction Observation Services as specified in Amendment No. 10
Exhibit "A".
Exhibit "A", Section 2. Schedule, shall be modified as specified in the attached Amendment No. 10
Exhibit "A", Schedule.
Exhibit "A", Section 3. Fees, shall be modified as specified in Amendment No. 10 Exhibit "A" for a
revised fee not to exceed $3,965,785.00 (Three Million Nine Hundred Sixty-Five Thousand Seven
Hundred Eighty-Five Dollars and Zero Cents), for a total restated fee not to exceed $15,301,288.00
(Fifteen Million Three Hundred One Thousand Two Hundred Eighty-Eight Dollars and Zero Cents).
Monthly invoices shall be submitted in accordance with Exhibit"B".
Exhibit"A-1", Task List,shall be modified as specified in Amendment No. 10 Exhibit "A-1".
Exhibit"A-2", includes a construction management overview and team roles.
All other terms and conditions of the October 28, 2003 contract and amendments between the City and
Freese and Nichols, Inc. will remain in full force and effect.
2014-052
2/25/14
M2014-027
Freese and Nichols Inc. AMEND. NO. 10
Page 1 of 2
K\ENGINEERING DATAEXCHANGE\JENNIFER\WATER1E10008 MARY RHODES PIPELINE,PHASE 2\AMENDMENT NO.10\CONTRACT\CONTRACT.DOCX
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CITY Alf RPUiii ISTI FREESE ND NICHOLS, INC.
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Mark Van leck, P.E., (Date) Ron Gu an P.E., (Date)
Interim As-istant City anager Principal
for Public Works & Utilities 800 North Shoreline Blvd., Suite 1600N
Corpus Christi, TX 78401
(361)561-6500 Office
RECOMMENDED (361)561-6501 Fax
L/% 74.4464.•�.+t 14. A. ° '"/ 2./b./y
Danie Biles, '.E. (Date)
E do e Dire or of Public Works
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Operati g ID epartm-n ir (Date)
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Office Management and Budget (Date)
SECIlFTARr
ATTEST
T2f'" kit'LQ —Z-■
City Secretary
ENTERED
FEB On 2014*
Project No: E10008
Fund Source No: 550950-4095-00000-E10008 CO71TRAL i Nok Au-
Fund Name:Water 2014 CIP
Encumbrance-TO—ET-6M AFR- 2.1244- pig
•
AMEND. NO. 10
Page 2 of 2
K\ENGINEERING DATAEXCHANGEUENNIFER\WATER\E10008 MARY RHODES PIPELINE,PHASE 2\AMENDMENT NO.10\CONTRACT\CONTRACT.DOCX
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
Mary Rhodes Pipeline, Phase 2
(City Project No. E10008)
SCOPE OF SERVICES
A. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The NE shall,with written
authorization by the Director of Engineering Services, perform the following:
12. Construction Observation Services.
Construction Management
Freese and Nichols (CM Team)will provide Construction Management(CM)services to
the City of Corpus Christi (OWNER)for its Mary Rhodes Pipeline, Phase 2 Project. The
project will be constructed utilizing two separate construction contracts:
• River Pump Station, Booster Pump Station and Sedimentation Basin Construction
Contract(16 months)
o It is anticipated that the Contractor will self-perform the majority of the pump
station construction work, but will subcontract the earthwork and soil cement
at the sedimentation basins.
o It is anticipated that the normal work schedule will be 10-12 hours per day
(sun up to sundown), 6 days per week. This will vary somewhat, particularly
at the beginning of the project and depending upon weather conditions.
• Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage
Tank/Lake Texas Tie-in Piping Construction Contract(14 months)
o It is anticipated that the Contractor will self-perform the installation of Section
C of the pipeline with one crew, and installation of all of the system tie-in
piping with a separate crew; but will subcontract Section A of the pipeline to
one subcontractor, Section B to a second subcontractor, and the ground
storage tank to a third subcontractor.
o It is anticipated that the normal work schedule will be approximately 12 hours
per day(sun up to sundown), 6 days per week. During the summer months,
the schedule might be expanded to be 13-14 hours per day. This will vary
somewhat, particularly at the beginning of the project and depending upon
weather conditions.
CM services (including cost for labor, Subconsultant, and direct non-labor expenses)will
be provided as follows:
AMEND. NO. 10
EXHIBIT"A"
Page 1 of 14
Revised November 13,2012
, 4
• Construction Management and Contract Administration of all construction required by
both construction contracts(16 month total construction duration)
• Construction Materials Quality Assurance Testing (soil densities, concrete cylinders,
pipe joint welding, pipe coating, pipe corrosion protection)
• On-Site representation providing continuous monitoring of construction activities
separate from regular site visits made by the Design Team
• On-Site representation on River Pump Station, Booster Pump Station and
Sedimentation Basin Construction Contract(16 month total construction duration)
o One full time representative on-site for 16 months at 50 hours per week for
Month 1, 60 hours per week for Months 2-14, and 50 hours per week for
Months 15-16 (FNI employee)
o One full time representative on-site for 15 months at 50 hours per week for
Months 1-2, 60 hours per week for Months 3-14, and 50 hours per week for
Month 15 (FNI employee)
o One full time clerk on-site for 14 months at 40 hours per week(subconsultant
RH Shackelford)
• On-Site representation on Pipeline Section A, Pipeline Section B, Pipeline Section
C/Ground Storage Tank/Tie-in Piping Construction Contract(14 month total
construction duration)
o Pipeline Section A—Full time representation provided by other consultant
(AGCM) under separate contract with Owner(Not in Freese and Nichols
Scope)
o Pipeline Section B—Full time representation provided by other consultant
(AGCM) under separate contract with Owner(Not in Freese and Nichols
Scope)
o Pipeline Section C —One full time representative on-site for 12 months at 50
hours per week for Months 1-2, 60 hours per week for Months 2-10, and 50
hours per week for Months 11-12 (subconsultant RH Shackelford)
o Ground Storage Tank/Tie-in Piping —One full time representative on-site for
14 months at 50 hours per week for Months 1-2, 60 hours per week for
Months 3-13, and 50 hours per week for Month 14 (FNI employee)
o Overall Pipeline Inspection Coordination/Additional Inspection— One
representative on-site 3 weeks per month for 14 months at 55 hours per week
(FNI employee)
• Expenses
o Fee includes project related sub-contract expenses for subconsultant services
associated with the CM Services listed above.
o Fee includes project related direct non-labor expenses associated with the
CM Services listed above. CM Services expenses include lodging and travel
costs; communication costs (cell phones, delivery charges, postage, etc.);
and other miscellaneous direct costs required to provide the listed CM
Services.
CM Team tasks will be performed in conjunction with the requirements of the construction
contract documents and are generally outlined below. These tasks will be performed to
provide more extensive representation at the Project site during the construction phase
than the tasks listed under Item 1.A.5 Construction Phase in the Scope of Services
included with Amendment No. 4 dated March 16, 2010. The tasks listed in this scope do
not conflict or overlap with those listed in Amendment No. 4. Rather, the CM Team will
perform these tasks with support from the Design Team where applicable.
AMEND. NO. 10
EXHIBIT"A"
Page 2 of 14
Revised November 13,2012
1. CONSTRUCTION MANAGEMENT (CM)TEAM MANAGEMENT - Coordinate
and manage entire CM Team providing CM services including all Freese and
Nichols staff on-site, Freese and Nichols subconsultant staff including on-site
inspection and construction materials testing personnel, AGCM staff on-site, and
any OWNER inspection staff assigned to the project. Note that AGCM will have a
separate contract with OWNER for on-site observation services related to
Pipeline Section A and Pipeline Section B, and will not be included as a
subconsultant to Freese and Nichols.
2. COMMUNICATION
a. Establish communication procedures and protocol with the OWNER,
Contractors, Design Team, and CM Team. Submit monthly reports, with
Design Team input as needed, of construction progress to OWNER. Reports
will describe construction progress in general terms and summarize project
costs, cash flow, construction schedule, pending and approved contract
modifications, change order status, and major outstanding issues.
b. Conduct pre-construction conferences with the OWNER and Contractors.
Prepare detailed agendas (including recommended items from the Design
Team related to critical construction activities and elements impacting the
project), and minutes related to these meetings.
c. Conduct bi-weekly construction progress meetings with OWNER, Contractors,
and CM Team to exchange information regarding progress of construction,
status of submittals, status of modifications, and to address any project related
issues. Prepare agenda and minutes related to these meetings.
d. Conduct monthly project meetings with OWNER, Contractors, and CM Team
to provide overview of progress of construction and to discuss any major
project issues. Intent of this meeting is for additional City personnel various
departments to attend as desired without having to be involved in the bi-weekly
meetings where specific project details are discussed.
3. SCHEDULE MANAGEMENT - Review baseline and monthly construction
progress schedules prepared by the Contractors. Monitor progress of actual work
completed relative to planned progress and address any identified schedule
slippage or other anomalies with Contractors.
4. COST MANAGEMENT - Review proposed schedule of values and payment
request format prepared by Contractors. Coordinate with OWNER and
Contractors to establish a basis and procedure for review of monthly quantities of
work in place and payment requests. Based on CM Team's observations of
ongoing construction during visits to the site, review the payment requests and
supporting documentation submitted by Contractors, determine the amount that
CM Team recommends Contractors be paid on monthly and final payment
requests. Prepare a proposed estimate of monthly cash flow requirements of the
Project from information provided by the Contractors. Update monthly and
include with monthly reports submitted to OWNER.
AMEND. NO. 10
EXHIBIT"A"
Page 3 of 14
Revised November 13,2012
5. DOCUMENT MANAGEMENT - Establish and maintain an electronic project
management information system (PMIS)for use by OWNER, Contractors, Design
Team, and CM Team. Manage the processing of Contractors submittals and
provide for filing and retrieval of project documentation. Produce monthly reports
indicating the status of all submittals in the review process. Receive Contractor
submittals including requests for information, modification requests, shop
drawings, schedules, field and laboratory tests, O&M Manuals and other
submittals. CM Team will perform initial, cursory or detailed reviews of submittals
when appropriate, and will transmit submittals to Design Team and/or OWNER
for the detailed review and response confirming conformance of the submittals to
the contract documents. Monitor the progress of the Contractors in sending and
processing submittals and of the Design Team in reviewing and responding to
submittals, to verify that documentation is being processed in accordance with
schedules.
6. QUALITY ASSURANCE
a. Observe the progress and the quality of work and to attempt to determine in
general if the work is proceeding in accordance with the construction contract
documents. In this effort the CM Team will endeavor to protect the OWNER
against defects and deficiencies in the work of Contractors, and will prepare
Daily Construction Reports to be submitted to OWNER documenting
observations made including any observed deficiencies.
b. Notify the Contractor of non-conforming work observed by CM Team or by
Design Team during site visits. Review quality related documents provided by
the Contractor such as test reports, equipment installation reports or other
documentation required by the construction contract documents.
c. Coordinate the work of materials testing laboratories and inspection bureaus
required for the testing or inspection of materials, witnessed tests, factory
testing, etc.,for quality control of the Project. The cost of on-site materials
quality assurance testing is included in this scope, but other specified quality
control functions are the responsibility of the Contractors and are not included
in this scope.
7. ISSUES MANAGEMENT - Provide initial interpretation of the drawings and
specifications and coordinate with Design Team to develop official interpretation
for OWNER and Contractors.
8. CHANGE MANAGEMENT
a. Establish procedures for administering constructive changes to the
construction contracts. Process contract modifications and negotiate with the
Contractors on behalf of the OWNER to determine the cost and time impacts
of these changes. Prepare change order documentation for approved
changes for execution by the OWNER. Documentation of field orders, where
cost to OWNER or time is not impacted,will also be prepared. Investigations,
analyses, studies or design for substitutions of equipment or materials,
corrections of defective or deficient work of the contractor or other deviations
AMEND. NO. 10
EXHIBIT"A"
Page 4 of 14
Revised November 13,2012
from the construction contract documents requested by the Contractors and
approved by the OWNER are not included in this scope.
b. Prepare documentation for contract modifications required to implement
modifications in the design of the project. Coordinate with Design Team for
technical review and approval of any design modifications, and preparation of
all technical design modifications including having the Engineer of Record
seal affixed. Receive and evaluate notices of Contractor claims and make
recommendations to the OWNER on the merit and value of the claim on the
basis of information submitted by the Contractors or available in project
documentation. Endeavor to negotiate a settlement value with the
Contractors on behalf of the OWNER if appropriate.
9. MATERIAL TRANSFER- Manage and coordinate the transfer of and acceptance
by the Contractors of any OWNER furnished equipment or materials.
10. FACILITY START-UP— Manage and coordinate facility start-up activities.
Provide on-site services and verification for all start up procedures during actual
start up of major Project components, systems, and related appurtenances if
needed and required. Receive and review commissioning and start-up plans
from Contractors. Coordinate with OWNER, Design Team personnel, and
Contractors to facilitate proper scheduling of these activities. Monitor the
provision of O&M manuals and OWNER training for conformance to the contract
documents.
11. QUALITY MANAGEMENT
a. When Contractors request that substantial completion be granted for the
Projects (or applicable portions thereof), CM Team will conduct, in company
with OWNER's representative and Design Team representatives as
appropriate, a review of the Projects for conformance with the design concept
of the Projects and general compliance with the construction contract
documents. Coordinate with Design Team as appropriate regarding any
reviews of the work by it that are deemed necessary. Prepare a list of
deficiencies to be corrected by the Contractors before recommendation of
substantial completion is granted and/or any partial release or reduction of
retainage is made. Prepare certificate of substantial completion with a list of
items of work to be completed by Contractors prior to final completion.
b. Conduct, in company with OWNER's representative and Design Team
representatives as appropriate, a final review of the Projects for conformance
with the design concept of the Projects and general compliance with the
construction contract documents. Coordinate with Design Team as
appropriate regarding any reviews of the work by it that are deemed
necessary. Prepare a list of deficiencies to be corrected by the Contractors
before recommendation of final payment. Assist the OWNER in obtaining
legal releases, permits,warranties, spare parts, O&M manuals, as-built
drawings, and keys from the Contractors. Review submittals and other
documents, and make recommendation for final payment to Contractors when
appropriate.
AMEND. NO. 10
EXHIBIT"A"
Page 5 of 14
Revised November 13,2012
12. RECORD MANAGEMENT— Receive and review as-built drawings from
Contractors. Transmit drawings and other documents as needed to Design
Team for preparation of"Record Drawings", indicating locations of project
elements and final built conditions of project components. Drawings prepared by
incorporating CM Team field notes, Contractor field notes and OWNER field
notes taken at the project during the construction process.
CM Team will endeavor to protect OWNER in providing this scope of services.
However, it is understood that CM Team does not guarantee the Contractor's
performance, nor is CM Team responsible for supervision of the Contractors'
operations and employees. The CM Team shall not be responsible for the
means, methods, techniques, sequences or procedures of construction
selected by the Contractors, or any safety precautions and programs relating
in any way to the condition of the premises, the work of the Contractors or any
Subcontractor. The CM Team shall not be responsible for the acts or
omissions of any person (except its own employees or agents)at the Project
sites or otherwise performing any of the work on the Projects.
13. WARRANTY MANAGEMENT— Receive and review all warranty documentation
from Contractors, and review for conformance with the contract documents.
Develop a warranty period protocol with OWNER and Contractors to address
items of work that are discovered to need corrective action during this period.
Provide a maintenance guaranty inspection toward the end of the one-year period
after acceptance of the Project. Prepare a report documenting observations
during this inspection and make recommendations to OWNER regarding
corrective actions. Communicate corrective work requirements to Contractors,
and coordinate correction work schedule with OWNER and Contractors. Perform
inspection of corrective work to verify conformance to the contract documents.
Additional Services
1. Construction Management services beyond the project duration identified in this
scope.
2. Management and review of excessive re-submittals or submittals for substitutions
and other deviations from the construction contract documents proposed by the
Contractors will be addressed as follows:
a. CM Team will track and document all staff time spent in shop drawing or
submittal review past the second submission of shop drawing or project
submittals by the Contractors, allowing OWNER to invoice the Contractors for
additional shop drawing or submittal review time spent by CM Team. This
effort will be noted as an offsets and be deducted from Contractor payment
requests per the General Conditions of the Contract Documents.
b. CM Team will track and document all staff time spent in shop drawing or
submittal review related to substitutions proposed by Contractors for use of
systems or products not specified, allowing OWNER to invoice the Contractor
for shop drawing or submittal review time spent by CM Team. This effort will
AMEND. NO. 10
EXHIBIT"A"
Page 6 of 14
Revised November 13,2012
be noted as an offsets and be deducted from Contractor payment requests
per the General Conditions of the Contract Documents.
3. Investigations, analyses, and studies requested by the Contractors and approved
by OWNER, for substitutions of equipment and/or materials or deviations from the
drawings and specifications. (See Additional Services Item 1)
4. Substitutions of materials or equipment or design modifications requested by the
OWNER.
5. Review and/or evaluation of contractor claim(s), supported by causes not within
the control of CM Team.
6. Any miscellaneous services or other assistance to the Owner not specifically
identified in this scope.
II. SCHEDULE
Freese and Nichols will provide Construction Management Services to the City of Corpus Christi for its
Mary Rhodes Pipeline, Phase 2 Project for duration of 70 weeks from the date Contractors are issued
Notices to Proceed (NTP)which is anticipated to be in March 2014. This schedule for Construction
Management Services is based on the following the project schedules:
• River Pump Station, Booster Pump Station and Sedimentation Basin Construction
Contract
o 413 calendars days from NTP to Substantial Completion
o 60 calendar days from Substantial Completion to Final Completion
• Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground Storage Tank/Lake
Texas Tie-in Piping
o 365 calendar days from NTP to Substantial Completion
o 60 calendar days from Substantial Completion to Final Completion
Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List,
which provides supplemental description to Exhibit"A". Note:The Exhibit"A-1"Task List does not
supersede Exhibit"A".
III. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all"Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and
will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all
expenses incurred in performing these services. The fee for this project is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and
appropriation of funds. For services provided in Section I.A.1-4, NE will submit monthly
statements for basic services rendered. In Section I.A.1-3,the statement will be based upon A/E's
estimate (and with City's concurrence)of the proportion of the total services actually completed at
the time of billing. For services provided in Section I.A.4, the statement will be based upon the
percent of completion of the construction contract. City will make prompt monthly payments in
response to NE's monthly statements.
AMEND. NO. 10
EXHIBIT"A"
Page 7 of 14
Revised November 13,2012
•
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B."Additional Services,"the City will pay the NE a not-to-exceed fee as per the table
below:
Summary of Fees
TASK I Description Fee
Original Contract— Phase 1
I.A.1 Screening Study of Delivery Options $116,100.00
I.A.2 Detailed Study of Delivery Options TBN
I.A.3 Pipeline Route Study TBN
I.A.4 Pipeline Surveying, Easement Acquisition, and Permitting TBN
I.A.5 Pipeline Topographic Survey and Preliminary Design TBN
I.A.6 Final Design Phase TBN
I.A.7 Bid, Award, and Construction TBN
Original Contract Fee $116,100.00
Amendment No. 1 —Phase 2
2.A Detailed Study of Delivery Option 5 $152,532
2.B Detailed Study of Delivery Option 1 $64,328
2.0 Detailed Study of Delivery Option 6 $68,630
Amendment No. 1 Fee $285,490
Amendment No. 2— Phase 2A
2A-0001 Field Studies
2A.1.A —Ownership Mapping $ 20,631
2A.1.B —Risk Analysis $ -
Prepare Risk Analysis $ 5,853
Risk Analysis Workshop(in CC) $ 4,533
2A.1.0 Field survey of West Mustang Creek $ 46,922
2A.1.D —West Mustang Creek Habitat Assessment $ 34,272
2A.1.E —Coordination Re-Calib. Of Gannado Gauging Station $ 6,168
2A.1.F —Summary $ -
Prepare Task Summary $ 11,650
Task Summary Workshop (in CC) $ 8,383
Total Fee by Classification $ 138,411
2A-0002 LCRA Agreement
2A.2.A —Agreement Framework $ -
Prepare Framework $ 12,695
Submit Framework $ 431
Schedule Framework Meeting $ 451
2A.2.B —Framework Meeting (Garwood) $ 7,235
AMEND. NO. 10
EXHIBIT"A"
Page 8 of 14
Revised November 13,2012
2A.2.0 —Prepare Draft LCRA Agreement $ 10,525
2A.2.D —Draft LCRA Agreement Workshop (Garwood) $ 6,366
2A.2.E Prepare Final Agreement $ 8,740
2A.2.F Task— Execute Agreement(1 meeting Austin, 1 meeting Corpus
Christi) $ 8,151
2A.2.G —Task 2 Summary $ 14,675
Total Fee by Classification $ 69,268
2A-0003 LNRA Agreement
2A.3.A —Agreement Framework $ _
Prepare Framework $ 13,025
Submit Framework $ 431
Schedule Framework Meeting $ 451
2A.3.B —Framework Meeting (Edna) $ 7,191
2A.3.0 —Prepare Draft Agreement $ 10,525
2A.3.D —Draft LNRA Agreement Review Workshop (Edna) $ 7,191
2A.3.E —Regulatory Coordination (2 meetings Austin) $ 10,137
2A.3.F —Prepare Final LNRA Agreement $ 6,815
2A.3.G —Execute Agreement(1 meeting Edna, 1 meeting Austin) $ 11,360
2A.3.H —Task 3 Summary $ 14,125
Total Fee by Classification $ 81,250
2A-0004 Permitting and Agency Coordination
2A.4.A —Coord w/TPWD re: GSM Permit(2 meetings Austin) $ 3,737
2A.4.B —Coord w/TPWD re: LNRA Inflow/Release Agreement(3 meetings
Austin) $ 5,156
2A.4.0 —Coord w/TCEQ re: Bed and Banks Permit(3 meetings Austin) $ 7,104
2A.4.D —Coord w/TGLO re: Bed and Banks Permit(3 meetings Austin) $ 7,104
2A.4.E —Coordination with TCEQ and TWDB re: Regional Water Planning
(2 meetings Austin) $ 1,437
2A.4.F —Regional Water Planning Group Coordination (1 meeting Austin, 1
meeting Corpus Christi) $ 2,979
2A.4.G —Monitor LCRA/SAWS Project(2 meetings Garwood) $ 6,437
2A.4.H —USACE Coord (1 meeting Galveston) $ 8,253
2A.4.I —TPDES Coordination (1 meeting Austin) $ 6,566
2A.4.J —Landowner Issues and Communications (3 meetings Edna) $ 20,785
2A.4.K —Meet w/ Environmental Groups $ -
Prepare Exhibits $ 13,093
Meeting 1 $ -
Plan $ 501
Schedule $ 471
Prepare for Meeting $ 3,745
Attend Meeting (Austin) $ 2,376
AMEND. NO. 10
EXHIBIT"A"
Page 9 of 14
Revised November 13,2012
Meeting 2 $ -
Plan $ 501
Schedule $ 471
Prepare for Meeting $ 3,745
Attend Meeting (Austin) $ 2,376
Meeting 3 $ -
Plan $ 501
Schedule $ 471
Prepare for Meeting $ 3,745
Attend Meeting (Edna) $ 3,591
2A.4.L —Task 4 Summary $ 16,070
Total Fee by Classification $ 121,216
2A-0005 Permitting Activities
2A.5.A —Bed and Banks Permit Application $ -
Prepare Permit $ 20,655
Submit Permit $ 6,360
Agency Review $ 8,115
Permit Approval $ 5,203
2A.5.B —Prepare Amendment to TPWD/LNRA Inflow& Release Agreement $ -
Develop Amendment Framework $ 3,815
Meet with LNRA and TPWD to develop amendment outline (1
mtg Edna) $ 4,441
Develop Draft Amendment $ 4,075
Meet with LNRA and TPWD to review Draft Amendment(1 mtg
Edna) $ 4,441
Prepare Final Amendment $ 3,735
Obtain Written Approval (1 mtg Austin, 1 mtg Edna) $ 6,540
2A.5.0 —Water Right Amendment Application $ -
Prepare Permit $ 10,815
Submit Permit $ 961
Agency Review $ 4,210
Permit Approval $ 1,023
2A.5.D —Monitor Permit Application Status $ 2,045
2A.5.E —Regulatory Agency Coord During Permit App Process $ 2,945
2A.5.F —Develop Supporting Info for Region N Amendment $ 5,130
2A.5.G —Coordinate Region N Amendment(2 meetings CC) $ 11,475
2A.5.H —Amend Water Conservation/Drought Management Plan $ -
Prepare Draft Amendment $ 3,408
Plan Workshop (CC) $ 4,533
Submit Draft Amendment $ 1,120
AMEND. NO. 10
EXHIBIT"A"
Page 10 of 14
Revised November 13,2012
City Review of Draft Amendment $ _
Review Workshop (CC) $ 4,533
City Review Complete $ _
Incorporate City Comments/Prepare Final Amendment $ 3,535
City Council Approval of Final Amendment(CC) $ 4,533
2A.5.F —Task 5 Summary $ 15,227
Total Fee by Classification $ 142,870
2A-0006 Conceptual Facility Design
2A.6.A —GIC Facility Requirement Workshop $ 330
Schedule Workshop $ 681
Conduct Workshop (Garwood) $ 6,393
2A.6.B —Concept Design of GIC Canal System Improvements $ 4,800
2A.6.0 —Concept Design of West Mustang Creek Div. Structure $ 4,800
2A.6.D —Design Review Workshop $ _
Schedule Workshop $ 681
Conduct Workshop (Garwood) $ 6,393
2A.6.E —W. Mustang Creek Gauging Facility Workshop $ 6,900
Schedule Workshop $ 681
Conduct Workshop (Edna) $ 4,193
2A.6.F —Concept Design, W. Mustang Creek Gauging Facility $ 3,960
2A.6.G —W. Mustang Creek Gauging Facility Workshop $ -
Schedule Workshop $ 681
Conduct Workshop(Edna) $ 6,393
2A.6.H —Task Summary $ 10,275
Total Fee by Classification $ 57,164
2A-0007 Mary Rhodes Pipeline Assessment
2A.7.A —Data Collection and Review $ 8,648
2A.7.B —Facilities Site Visit $ 23,266
2A.7.0 —Task Kickoff Workshop (Corpus Christi) $ 8,605
2A.7.D —Pump Station Assessment $ 17,008
2A.7.E —SCADA System Assessment $ 11,840
2A.7.F —Operational Integration of Garwood Water $ 6,200
2A.7.G —Alternatives Identification and Screening $ 27,613
2A.7.H —Alternative Control Strategies $ 11,335
2A.7.I —Recommended Mary Rhodes Pipeline Improvements $ 6,205
2A.7.J —Task 7 Summary $ -
Prepare Summary $ 16,200
Attend Workshop $ 5,768
I Total Fee by Classification I $ 142,686
AMEND. NO. 10
EXHIBIT"A"
Page 11 of 14
Revised November 13,2012
•
2A-0008 Task 8— Phase 2A Report
2A.8.A —Prepare Draft Report $ -
Prepare Report $ 25,656
Submit Draft Report to City for Review $ 1,292
City Review of Draft Report $ -
City Review Complete $ -
2A.8.B —Prepare Draft Report Presentation $ 7,112
2A.8.0 —Draft Report Workshop (Corpus Christi) $ 9,169
2A.8.D —Draft Report Comments Meeting (Corpus Christi) $ 9,169
2A.8.E —Prepare Final Report $ 10,321
2A.8.F —Final Report Presentation (up to 3 meetings in Corpus Christi) $ 34,669
$ 97,388
2A-0009 Project Management
2A.9.AOBC1 Task 9.A—Project Schedule $ 10,060
2A.9.BOBC2 Task 9.B—Progress Reports and Invoices $ 23,342
2A.9.COBC3 Task 9.0—Phase 3 Scoping $ 28,343
Total Fee by Classification $ 61,744
Amendment No.2 Fee $ 911,997
Amendment No. 3
2A-0005 Task 5 - Permitting Activities (Deleted in its Entirety) $ -142,870
2A-0008 Task 8— Phase 2A Report(Deleted in its Entirety) $ -97,388
3-00010 Task 10 -Garwood Alignment Study Scope of Work
3-0010.1 Data Collection $ 49,709
3-0010.2 Preliminary Hydraulic Study $ 21,975
3-0010.3 Preliminary Environmental Review $ 60,294
3-0010.4 Preliminary Route Analysis $ 45,364
3-0010.5 Final Route Analysis $ 62,916
Amendment No. 3 Fee $ 0
Amendment No. 4
1 Study Phase $ 0
2 Preliminary Phase $ 1,514,814
3 Design Phase $ 3,068,522
4 Bid Phase $ 102,000
5 Construction Phase $ 1,200,000
A- 1 Permitting $ 267,414
A—2 ROW Acquisition Survey $ 350,000
AMEND. NO. 10
EXHIBIT"A"
Page 12 of 14
Revised November 13,2012
•
A-3 Topographic Survey $ 891,165
A—4 Subsurface Utility Exploration $ 286,000
A—5 Aerial Photography $ 23,750
A—6 Corrosion Engineering $ 122,768
A— 7 Surge Analysis $ 104,181
A—8 Geotechnical Investigation $ 312,737
A—9 Archeological Investigation $ 184,650
A— 10 Hydraulic Modeling $ 37,398
A— 11 ROW Acquisition $ 1,060,601
A— 12 Construction Observation Services $ TBD
A— 13 Start-Up Services $ TBD
A— 14 O&M Services $ 150,590
A— 15 Warranty Phase $ TBD
A— 16 Provide SCADA Documentation $ TBD
Amendment No. 4 Fee $ 9,676,590
Amendment No. 5
2 Preliminary Phase $ 0
3 Design Phase $ 183,179
4 Bid Phase $ 82,814
A- 1 Permitting $ 53,696
A- 3 Topographic Survey $ 37,035
A—4 Subsurface Utility Exploration $ -121,045
A—8 Geotechnical Investigation $ 18,749
A—9 Archeological Investigation $ -87,808
A— 10 Hydraulic Modeling $ 36,102
A— 11 ROW Acquisition $ -202,722
Amendment No. 5 Fee $ 0
Total Fee $10,990,177
Amendment No. 6
2 Preliminary Phase $ 2,340
A— 11 ROW Acquisition $ 47,600
Amendment No. 6 Fee $ 49,940
Total Fee $11,040,117
Amendment No. 7
Study Phase $ $49,822
Amendment No. 7 Fee $ $49,822
Total Fee $ 11,089,939
AMEND. NO. 10
EXHIBIT"A"
Page 13 of 14
Revised November 13,2012
Amendment No. 8
A-4 Subsurface Utility Exploration $ 49,900
Amendment No. 8 Fee $ 49,900
Total Fee $ 11,139,839
Amendment No. 9
3 Design Phase
Monthly Meetings $ 14,554
60% and 90% Review Meetings/Workshops $ 10,943
Develop Sequence of Operations/Control Narratives $ 22,080
Integration, Verification, and Validation (IW)Specs $ 20,315
Coordination with Electrical Subcontractor $ 5,378
Integration of Mary Rhodes Phase 1 with Phase 2 $ 15,206
5 Construction Phase
Answer RFI's $ 2,588
Construction Meetings/Site Visits $ 30,708
Review Shop Drawings $ 10,876
Control Meetings with Contractor(System Integrator) $ 12,911
Factory Acceptance Testing (FAT) $ 17,271
Start-up/Checkout of Controls $ 20,315
Site Acceptance Testing $ 12,519
Amendment No. 9 Fee $ 195,664
Total Fee $ 11,335,503
Amendment No. 10
12 Construction Management Services $ 3,965,785
Amendment No. 10 Fee $ 3,965,785
Total Fee $15,301,288
AMEND. NO. 10
EXHIBIT"A"
Page 14 of 14
Revised November 13,2012
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EXHIBIT "A-1" TASK LIST
(Provides supplemental description to Exhibit"A". Exhibit"A-1"Task List does not supersede Exhibit"A.")
CITY OF CORPUS CHRISTI, TEXAS
MARY RHODES PIPELINE, PHASE 2
(Project No. E10008)
Additional Services:
12. Construction Observation Services.
Construction Management
Freese and Nichols (CM Team)will provide Construction Management
(CM) services to the City of Corpus Christi (OWNER)for its Mary Rhodes
Pipeline, Phase 2 Project. The project will be constructed utilizing two
separate construction contracts:
• River Pump Station, Booster Pump Station and Sedimentation
Basin Construction Contract (16 months)
o It is anticipated that the Contractor will self-perform the majority
of the pump station construction work, but will subcontract the
earthwork and soil cement at the sedimentation basins.
o It is anticipated that the normal work schedule will be 10-12
hours per day(sun up to sundown), 6 days per week. This will
vary somewhat, particularly at the beginning of the project and
depending upon weather conditions.
• Pipeline Section A, Pipeline Section B, Pipeline Section C/Ground
Storage Tank/Lake Texas Tie-in Piping Construction Contract (14
months)
o It is anticipated that the Contractor will self-perform the
installation of Section C of the pipeline with one crew, and
installation of all of the system tie-in piping with a separate
crew; but will subcontract Section A of the pipeline to one
subcontractor, Section B to a second subcontractor, and the
ground storage tank to a third subcontractor.
o It is anticipated that the normal work schedule will be
approximately 12 hours per day(sun up to sundown), 6 days
per week. During the summer months, the schedule might be
expanded to be 13-14 hours per day. This will vary somewhat,
particularly at the beginning of the project and depending upon
weather conditions.
CM services (including cost for labor, Subconsultant, and direct non-labor
expenses)will be provided as follows:
• Construction Management and Contract Administration of all
construction required by both construction contracts (16 month total
construction duration)
• Construction Materials Quality Assurance Testing (soil densities,
concrete cylinders, pipe joint welding, pipe coating, pipe corrosion
protection)
AMEND. NO. 10
EXHIBIT"A-1"
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•
• On-Site representation providing continuous monitoring of
construction activities separate from regular site visits made by the
Design Team
• On-Site representation on River Pump Station, Booster Pump Station
and Sedimentation Basin Construction Contract (16 month total
construction duration)
o One full time representative on-site for 16 months at 50 hours
per week for Month 1, 60 hours per week for Months 2-14, and
50 hours per week for Months 15-16 (FNI employee)
o One full time representative on-site for 15 months at 50 hours
per week for Months 1-2, 60 hours per week for Months 3-14,
and 50 hours per week for Month 15 (FNI employee)
o One full time clerk on-site for 14 months at 40 hours per week
(subconsultant RH Shackelford)
• On-Site representation on Pipeline Section A, Pipeline Section B,
Pipeline Section C/Ground Storage Tank/Tie-in Piping Construction
Contract(14 month total construction duration)
o Pipeline Section A—Full time representation provided by other
consultant(AGCM) under separate contract with Owner(Not in
Freese and Nichols Scope)
o Pipeline Section B—Full time representation provided by other
consultant(AGCM) under separate contract with Owner(Not in
Freese and Nichols Scope)
o Pipeline Section C—One full time representative on-site for 12
months at 50 hours per week for Months 1-2, 60 hours per
week for Months 2-10, and 50 hours per week for Months 11-
12 (subconsultant RH Shackelford)
o Ground Storage Tank/Tie-in Piping —One full time
representative on-site for 14 months at 50 hours per week for
Months 1-2, 60 hours per week for Months 3-13, and 50 hours
per week for Month 14 (FNI employee)
o Overall Pipeline Inspection Coordination/Additional Inspection
—One representative on-site 3 weeks per month for 14 months
at 55 hours per week (FNI employee)
• Expenses
o Fee includes project related sub-contract expenses for
Subconsultant services associated with CM services listed
above.
o Fee includes project related direct non-labor expenses
associated with the CM Services listed above. CM Services
expenses include lodging and travel costs; communication
costs (cell phones, delivery charges, postage, etc.); and other
miscellaneous direct costs required to provide the listed CM
Services.
CM Team tasks will be performed in conjunction with the requirements of
the construction contract documents and are generally outlined below.
These tasks will be performed to provide more extensive representation at
the Project site during the construction phase than the tasks listed under
Item 1.A.5 Construction Phase in the Scope of Services included with
Amendment No. 4 dated March 16, 2010. The tasks listed in this scope
AMEND. NO. 10
EXHIBIT "A-1"
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•
do not conflict or overlap with those listed in Amendment No. 4. Rather,
the CM Team will perform these tasks with support from the Design Team
where applicable.
1. CONSTRUCTION MANAGEMENT (CM) TEAM MANAGEMENT -
Coordinate and manage entire CM Team providing CM services
including all Freese and Nichols staff on-site, Freese and Nichols
subconsultant staff including on-site inspection and construction
materials testing personnel, AGCM staff on-site, and any OWNER
inspection staff assigned to the project. Note that AGCM will have
a separate contract with OWNER for on-site observation services
related to Pipeline Section A and Pipeline Section B, and will not
be included as a subconsultant to Freese and Nichols.
2. COMMUNICATION
a. Establish communication procedures and protocol with the
OWNER, Contractors, Design Team, and CM Team. Submit
monthly reports, with Design Team input as needed, of
construction progress to OWNER. Reports will describe
construction progress in general terms and summarize project
costs, cash flow, construction schedule, pending and approved
contract modifications, change order status, and major
outstanding issues.
b. Conduct pre-construction conferences with the OWNER and
Contractors. Prepare detailed agendas (including
recommended items from the Design Team related to critical
construction activities and elements impacting the project), and
minutes related to these meetings.
c. Conduct bi-weekly construction progress meetings with
OWNER, Contractors, and CM Team to exchange information
regarding progress of construction, status of submittals, status
of modifications, and to address any project related issues.
Prepare agenda and minutes related to these meetings.
d. Conduct monthly project meetings with OWNER, Contractors,
and CM Team to provide overview of progress of construction
and to discuss any major project issues. Intent of this meeting
is for additional City personnel various departments to attend as
desired without having to be involved in the bi-weekly meetings
where specific project details are discussed.
3. SCHEDULE MANAGEMENT- Review baseline and monthly
construction progress schedules prepared by the Contractors.
Monitor progress of actual work completed relative to planned
progress and address any identified schedule slippage or other
anomalies with Contractors.
AMEND. NO. 10
EXHIBIT "A-1"
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4. COST MANAGEMENT- Review proposed schedule of values and
payment request format prepared by Contractors. Coordinate with
OWNER and Contractors to establish a basis and procedure for
review of monthly quantities of work in place and payment
requests. Based on CM Team's observations of ongoing
construction during visits to the site, review the payment requests
and supporting documentation submitted by Contractors,
determine the amount that CM Team recommends Contractors be
paid on monthly and final payment requests. Prepare a proposed
estimate of monthly cash flow requirements of the Project from
information provided by the Contractors. Update monthly and
include with monthly reports submitted to OWNER.
5. DOCUMENT MANAGEMENT- Establish and maintain an
electronic project management information system (PMIS)for use
by OWNER, Contractors, Design Team, and CM Team. Manage
the processing of Contractors submittals and provide for filing and
retrieval of project documentation. Produce monthly reports
indicating the status of all submittals in the review process.
Receive Contractor submittals including requests for information,
modification requests, shop drawings, schedules, field and
laboratory tests, O&M Manuals and other submittals. CM Team
will perform initial, cursory or detailed reviews of submittals when
appropriate, and will transmit submittals to Design Team and/or
OWNER for the detailed review and response confirming
conformance of the submittals to the contract documents. Monitor
the progress of the Contractors in sending and processing
submittals and of the Design Team in reviewing and responding to
submittals,to verify that documentation is being processed in
accordance with schedules.
6. QUALITY ASSURANCE
a. Observe the progress and the quality of work and to attempt to
determine in general if the work is proceeding in accordance
with the construction contract documents. In this effort the CM
Team will endeavor to protect the OWNER against defects and
deficiencies in the work of Contractors, and will prepare Daily
Construction Reports to be submitted to OWNER documenting
observations made including any observed deficiencies.
b. Notify the Contractor of non-conforming work observed by CM
Team or by Design Team during site visits. Review quality
related documents provided by the Contractor such as test
reports, equipment installation reports or other documentation
required by the construction contract documents.
c. Coordinate the work of materials testing laboratories and
inspection bureaus required for the testing or inspection of
materials, witnessed tests, factory testing, etc., for quality
control of the Project. The cost of on-site materials quality
AMEND. NO. 10
EXHIBIT "A-1"
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assurance testing is included in this scope, but other specified
quality control functions are the responsibility of the
Contractors and are not included in this scope.
7. ISSUES MANAGEMENT- Provide initial interpretation of the
drawings and specifications and coordinate with Design Team to
develop official interpretation for OWNER and Contractors.
8. CHANGE MANAGEMENT
a. Establish procedures for administering constructive changes to
the construction contracts. Process contract modifications and
negotiate with the Contractors on behalf of the OWNER to
determine the cost and time impacts of these changes.
Prepare change order documentation for approved changes
for execution by the OWNER. Documentation of field orders,
where cost to OWNER or time is not impacted, will also be
prepared. Investigations, analyses, studies or design for
substitutions of equipment or materials, corrections of
defective or deficient work of the contractor or other deviations
from the construction contract documents requested by the
Contractors and approved by the OWNER are not included in
this scope.
b. Prepare documentation for contract modifications required to
implement modifications in the design of the project.
Coordinate with Design Team for technical review and
approval of any design modifications, and preparation of all
technical design modifications including having the Engineer of
Record seal affixed. Receive and evaluate notices of
Contractor claims and make recommendations to the OWNER
on the merit and value of the claim on the basis of information
submitted by the Contractors or available in project
documentation. Endeavor to negotiate a settlement value with
the Contractors on behalf of the OWNER if appropriate.
9. MATERIAL TRANSFER- Manage and coordinate the transfer of
and acceptance by the Contractors of any OWNER furnished
equipment or materials.
10. FACILITY START-UP— Manage and coordinate facility start-up
activities. Provide on-site services and verification for all start up
procedures during actual start up of major Project components,
systems, and related appurtenances if needed and required.
Receive and review commissioning and start-up plans from
Contractors. Coordinate with OWNER, Design Team personnel,
and Contractors to facilitate proper scheduling of these activities.
Monitor the provision of O&M manuals and OWNER training for
conformance to the contract documents.
AMEND. NO. 10
EXHIBIT "A-1"
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11. QUALITY MANAGEMENT
a. When Contractors request that substantial completion be
granted for the Projects (or applicable portions thereof), CM
Team will conduct, in company with OWNER's representative
and Design Team representatives as appropriate, a review of
the Projects for conformance with the design concept of the
Projects and general compliance with the construction contract
documents. Coordinate with Design Team as appropriate
regarding any reviews of the work by it that are deemed
necessary. Prepare a list of deficiencies to be corrected by the
Contractors before recommendation of substantial completion
is granted and/or any partial release or reduction of retainage
is made. Prepare certificate of substantial completion with a
list of items of work to be completed by Contractors prior to
final completion.
b. Conduct, in company with OWNER's representative and
Design Team representatives as appropriate, a final review of
the Projects for conformance with the design concept of the
Projects and general compliance with the construction contract
documents. Coordinate with Design Team as appropriate
regarding any reviews of the work by it that are deemed
necessary. Prepare a list of deficiencies to be corrected by the
Contractors before recommendation of final payment. Assist
the OWNER in obtaining legal releases, permits, warranties,
spare parts, O&M manuals, as-built drawings, and keys from
the Contractors. Review submittals and other documents, and
make recommendation for final payment to Contractors when
appropriate.
12. RECORD MANAGEMENT—Receive and review as-built drawings
from Contractors. Transmit drawings and other documents as
needed to Design Team for preparation of"Record Drawings",
indicating locations of project elements and final built conditions of
project components. Drawings prepared by incorporating CM
Team field notes, Contractor field notes and OWNER field notes
taken at the project during the construction process.
CM Team will endeavor to protect OWNER in providing this
scope of services. However, it is understood that CM Team
does not guarantee the Contractor's performance, nor is CM
Team responsible for supervision of the Contractors'
operations and employees. The CM Team shall not be
responsible for the means, methods, techniques, sequences or
procedures of construction selected by the Contractors, or any
safety precautions and programs relating in any way to the
condition of the premises, the work of the Contractors or any
Subcontractor. The CM Team shall not be responsible for the
acts or omissions of any person (except its own employees or
agents) at the Project sites or otherwise performing any of the
AMEND. NO. 10
EXHIBIT "A-1"
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•
work on the Projects.
13. WARRANTY MANAGEMENT— Receive and review all
warranty documentation from Contractors, and review for
conformance with the contract documents. Develop a warranty
period protocol with OWNER and Contractors to address items
of work that are discovered to need corrective action during
this period. Provide a maintenance guaranty inspection toward
the end of the one-year period after acceptance of the Project.
Prepare a report documenting observations during this
inspection and make recommendations to OWNER regarding
corrective actions. Communicate corrective work requirements
to Contractors, and coordinate correction work schedule with
OWNER and Contractors. Perform inspection of corrective
work to verify conformance to the contract documents.
Additional Services
1. Construction Management services beyond the project duration
identified in this scope.
2. Management and review of excessive re-submittals or submittals
for substitutions and other deviations from the construction
contract documents proposed by the Contractors will be
addressed as follows:
a. CM Team will track and document all staff time spent in shop
drawing or submittal review past the second submission of
shop drawing or project submittals by the Contractors, allowing
OWNER to invoice the Contractors for additional shop drawing
or submittal review time spent by CM Team. This effort will be
noted as an offsets and be deducted from Contractor payment
requests per the General Conditions of the Contract
Documents.
b. CM Team will track and document all staff time spent in shop
drawing or submittal review related to substitutions proposed
by Contractors for use of systems or products not specified,
allowing OWNER to invoice the Contractor for shop drawing or
submittal review time spent by CM Team. This effort will be
noted as an offsets and be deducted from Contractor payment
requests per the General Conditions of the Contract
Documents.
3. Investigations, analyses, and studies requested by the Contractors
and approved by OWNER, for substitutions of equipment and/or
materials or deviations from the drawings and specifications. (See
Additional Services Item 1)
4. Substitutions of materials or equipment or design modifications
requested by the OWNER.
AMEND. NO. 10
EXHIBIT "A-1"
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5. Review and/or evaluation of contractor claim(s), supported by
causes not within the control of CM Team.
6. Any miscellaneous services or other assistance to the Owner not
specifically identified in this scope.
AMEND. NO. 10
EXHIBIT "A-1"
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MARY RHODES PUMP STATIONS, SEDIMENTATION BASIN,AND PIPELINE
Construction Management Overview
Freese and Nichols(CM Team)will provide Construction Management(CM)services to the City of
Corpus Christi(OWNER)for its Mary Rhodes Pipeline,Phase 2 Project. The project will be constructed
utilizing two separate construction contracts:
• River Pump Station,Booster Pump Station and Sedimentation Basin Construction Contract(16
months)
o Note that the Contractor(Renda)intends to self-perform the majority of the pump station
construction work,but will subcontract the earthwork and soil cement at the sedimentation
basins.
o It is anticipated that the normal work schedule will be 10-12 hours per day(sun up to
sundown),6 days per week. This will vary somewhat particularly at the beginning of the
project and depending upon weather conditions.
• Pipeline Section A,Pipeline Section B,Pipeline Section C/Ground Storage Tank/Lake Texas Tie-in
Piping Construction Contract(14 months)
o Note that the Contractor(Garney)intends to self-perform the installation of Section C of the
pipeline with one crew and installation of all of the system tie-in piping with a separate
crew;but will subcontract Section A of the pipeline to Renda,Section B to S1 Louis,and the
ground storage tank to DN.
o It is anticipated that the normal work schedule will be approximately 12 hours per day(sun
up to sundown),6 days per week. During the summer months,the schedule might be
expanded to be 13-14 hours per day. This will vary somewhat particularly at the beginning
of the project and depending upon weather conditions.
CM services will be provided as follows:
• Construction Management and Contract Administration of all construction required by both
construction contracts(16 month total construction duration)
• Construction Materials Quality Assurance Testing(soil densities,concrete cylinders,pipe joint
welding, pipe coating, pipe corrosion protection)
• On-Site representation on River Pump Station,Booster Pump Station and Sedimentation Basin
Construction Contract(16 month total construction duration)
o One full time representative on-site for 16 months at 50 hours per week for Month 1,60
hours per week for Months 2-14,and 50 hours per week for Months 15-16(FNI employee)
o One full time representative on-site for 15 months at 50 hours per week for Months 1-2,60
hours per week for Months 3-14,and 50 hours per week for Month 15(FNI employee)
o One full time clerk on-site for 14 months at 40 hours per week(subconsultant RH
Shackelford)
• On-Site representation on Pipeline Section A,Pipeline Section B,Pipeline Section C/Ground
Storage Tank/Tie-in Piping Construction Contract(14 month total construction duration)
o Pipeline Section A—Full time representation provided by other consultant(AGCM)under
separate contract with Owner(Not in Freese and Nichols Scope)
o Pipeline Section B—Full time representation provided by other consultant(AGCM)under
separate contract with Owner(Not in Freese and Nichols Scope)
o Pipeline Section C—One full time representative on-site for 12 months at 50 hours per week
for Months 1-2,60 hours per week for Months 2-10,and 50 hours per week for Months 11-
12(subconsultant RH Shackelford)
o Ground Storage Tank/Tie-in Piping—One full time representative on-site for 14 months at 50
hours per week for Months 1-2,60 hours per week for Months 3-13,and 50 hours per week
for Month 14(FNI employee)
o Overall Pipeline Inspection Coordination/Additional Inspection—One representative on-site
3 weeks per month for 14 months at 55 hours per week AMEND. NO. 10
Page 1 EXHIBIT"A-2"
Page 1 of 3
Construction Manaeement Team Roles
CM Team roles will be as follows(refer to CM Team Organization Chart for graphical representation):
• Principal in Charge(PIC)will provide coordination between the CM Team and City management
acting as a liaison between FNI and the City on major construction issues,other contractual
issues,and project related non-construction issues. He will verify that the CM Team is devoting
the proper resources to the CM and will monitor overall progress of the project.
• Construction QA/QC Manager will coordinate with the CM Team and the PIC verifying that the
CM services being provided are in accordance with the contracted scope of services,and that
these services comply FNI construction management standard procedures. He will be
responsible for communicating with the CM on a regular basis and for conducting internal
quality control reviews of the CM Team's services. He will use the QA/QC plan developed by the
CM to monitor the project. He will meet with various team members multiple times during the
project review the work being produced by the team. In conjunction with the CM, he will
submit a QC review form to a senior member of FNI management confirming that the CM
Team's QC procedures are being followed.
• Construction Manager(CM)will direct the CM Team and will be responsible for the quality and
successful completion of the CM assignment. He has the responsibility and authority to direct
the CM team staff as needed to see that all construction activities are being properly monitored
and documented. He will be the primary point of contact for City staff,and his role will include
day to day communication with and coordination of the CM Team. He will prepare and submit
monthly project reports to City staff describing construction progress in general terms and
summarizing project costs,schedule,changes and any major outstanding issues. He will verify
that the Design Team is responding to contractor submittals in the appropriate amount of time
with satisfactory responses. He will typically be on site a minimum of 2 days every other week
to attend bi-weekly construction meetings.
• Pump Stations/Sedimentation Basins Senior Inspector will oversee all pump station and
sedimentation basin construction providing daily observation of all activities. He will direct the
activities of the other pump stations/sedimentation inspector,the field clerk,specialty
inspectors,and the materials testing technicians. Generally,he will monitor the work at the
River Pump Station. Depending on specific work activities, he will divide his time with the other
inspector to monitor the work at the Booster Pump Station and at the Sedimentation Basins. He
will typically be on site full time for the full 16 month project duration.
• Pump Stations/Sedimentation Basins Inspector will conduct and document daily observation of
work activities at either pump station or at the basins as directed by the Senior Inspector so that
proper coverage of all construction activities is achieved. He will typically be on site full time for
15 months.
• Field Clerk will provide support to the entire CM Team including maintaining the document
track system,document filing,preparation of meeting agendas and minutes,etc. He will be the
point of contact for the materials testing lab when materials testing services are requested.He
will typically be on site full time for 14 months and will be located at the Pump Station
construction site. Note that RH Shackelford is providing the field clerk as a subconsultant to FNI.
• Pipeline Senior Inspector will oversee all pipeline and ground storage tank(GST)construction
activities. He will direct the activities of the pipeline and GST inspectors,specialty inspectors,
materials testing technicians,welding inspectors,corrosion protection inspectors.Generally he
will monitor inspectors to verify consistency of enforcement of construction documents,and he
will provide support to the inspectors when requested. Because there will be 4 separate major
contractors(5 major work crews total)performing work under this construction contract,
consistency of the work product must be monitored. He will typically be on site 3 weeks per
month for 14 months.
• Pipeline Section A Inspector will conduct and document daily observation of work activities on
this segment of pipeline. It is assumed that he will typically be on site full time for 12 months.
Note that AGCM is furnishing this inspector under separate contract with the City.
AMEND. NO.10
Page 2 EXHIBIT"A-2"
Page 2 of 3
• Pipeline Section B Inspector will conduct and document daily observation of work activities on
this segment of pipeline. It is assumed that he will typically be on site full time for 12 months.
Note that AGCM is furnishing this inspector under separate contract with the City.
• Pipeline Section C Inspector will conduct and document daily observation of work activities on
this segment of pipeline. He will typically be on site full time for 12 months.Note that RH
Shackelford is providing this inspector as a subconsultant to FNI.
• Ground Storage Tank/Tie-in Piping Inspector will conduct and document daily observation of
work activities on the tank and on the system tie-in piping. He will support the pipeline
inspectors when needed when contractors have other crews performing the directional drilling,
clearing activities,clean-up activities,and pipe unloading/stringing activities.He will typically be
on site full time for 14 months.
• Specialty Inspections will be provided as requested by the CM Team through the CM. These
inspections will include additional inspection support when contractors have multiple activities
ongoing and/or when the CM Team requests a special inspection by a design engineer. These
inspections are separate from the inspections included by the Design Team in the construction
phase scope of work in the base contract.
• Construction Materials Testing will be provided as requested by the CM Team. This testing will
include soil densities,concrete cylinders and other tests as needed. There will be a technician
performing primarily soil density testing on site full time for 12 months. Additional time will be
needed for concrete testing and laboratory tests. Note that the intent is to utilize Rock
Engineering to provide this testing as a subconsultant to FNI.
• Certified Welding Inspections will be provided as requested by the CM Team. The welding
inspector will make 12 trips to the site to inspect pipe joint welds. Note that the intent is to
utilize Rock Engineering to provide these inspections as a subconsultant to FNI.
• Factory Coating Inspections will be provided as requested by the CM Team. The coating
inspector will make 6 trips to the factory to inspect pipe coatings. Note that Accurate
Inspections is providing this inspector as a subconsultant to FNI.
• Corrosion Protection Consultation/Inspection will be provided as requested by the CM Team.
The scope of this work includes review of contractor corrosion protection system submittals and
to perform inspections and continuity testing of the installed corrosion protection system. Note
that V&A Consulting is providing these services as a subconsultant to FNI.
AMEND. NO. 10
Page 3 EXHIBIT"A-2"
Page 3 of 3
Sample form for:
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
o PURCHASING DIVISION
Corpus DISCLOSURE CITY OF CORPUS CHRISTI
City DISCLOSURE OF INTEREST
us
Chnsti
City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every,question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Freese and Nichols
P.O.BOX: N/A
800 N.Shoreline Blvd, 78401
STREET ADDRESS: Suite 1600N CITY: Corpus Christi ZIP:
FIRM IS: 1. Corporation M- 2. Partnership 3. Sole Owner El 4. Association 5. Other 8
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City
Department(if known)
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or
/ Committee
4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name /N. Consultant
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Ron Guzman,P.E. Title: Principal
(Type or Print)
Signature of Certifying n -- Date:
Person: t •
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.