HomeMy WebLinkAboutC2014-054 - 3/18/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and RVE, Inc., a Texas
corporation, 820 Buffalo Street, Corpus Christi, Nueces County, Texas 78401,
(Architect/Engineer—NE), hereby agree as follows:
1. SCOPE OF PROJECT Gollihar Road Improvements — Kostoryz Road to Weber
Road (2014 Bond Issue) - Project No(s) E13088 & E13089
The Gollihar Road Improvements Project involves removal of the existing 5-lane
roadway, curb and gutter, curb ramps and sidewalks from Kostoryz Road to Weber Road
and replacement with a new 5-lane roadway(3-lane if warranted by traffic analysis)with in-
street bike lanes and 5'-wide concrete sidewalks on each side of the street; traffic signal
improvements at Carroll Lane and Kostoryz road; removal and replacement of the
stormwater laterals and inlets; cleaning and repair of existing storm sewer box culvert, or
removal and replacement of existing box culverts, if deemed not traffic-rated; installation of
additional storm sewer box culvert; removal of non-PVC water laterals and replacement
with PVC water laterals; and removal of VCP wastewater lines and existing wastewater
manholes and replacement with PVC wastewater lines and new fiberglass manholes.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,NE
will provide monthly status updates(project progress or delays, gantt charts presented with
monthly invoices)and provide contract administration services, as described in Exhibit"A"
and "A-1", to complete the Project. Exhibit"A-1" provides supplemental description
of services to Exhibit "A" and is not intended to supersede services described in
Exhibit"A". Work will not begin on Additional Services until requested by the NE(provide
breakdown of costs, schedules), and written authorization is provided by the Director of
Engineering Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process,. 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
2014-054
3/18/14 CONTRACT FOR ENGINEERING(NE)SERVICES
Ord. 030125 Page 1 of 4
RVE Inc. INDEXED
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the NE and
written authorization is provided by the Director of Engineering Services. The anticipated
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit "A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
NE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. MANDATORY REQUIREMENTS
NE agrees to the mandatory contract and insurance requirements as set forth in Exhibit
5. FEE
The City will pay the NE a fee, as described in Exhibit "A", for providing services
authorized. Monthly invoices will be submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least 75%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
CONTRACT FOR ENGINEERING(A/E)SERVICES
Page 2 of 4
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE without the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. INSURANCE, INDEMNIFICATION AND HOLD HARMLESS
The Consultant will submit to the City Engineer a certificate of insurance, with the City
named as additionally insured, showing the minimum coverage set forth in Exhibit "B" by
an insurance company acceptable to the City. The Consultant further agrees to indemnify,
save harmless and defend the City of Corpus Christi, and its agents, servants, and
employees as more fully set forth in Exhibit "B".
11. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI
�I 1� •�, �i, ?�.11. 1 .2 -10-0
Mark V:n Vleck, -../ Date Patrick D. Veteto, P.E. Date
Interim Assistant 'ty Manager 820 Buffalo Street
for Pub is Works & Utilities Corpus Christi, TX 78401
(361) 887-8851 Office
(361) 887-8855 Fax
CONTRACT FOR ENGINEERING(NE)SERVICES
Page 3 of 4
RECOMMENDED
Daniel Biles, P.E. Date
E - tive Dir= i or of Public Works
W. IP
2,�D
Oper- ing Dep: -nt Date
APP— VE P
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and Budget �?b�. AU!n 1\ILL..
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City Secretary
Gollihar from Weber to Carroll (Proiect No. E13088) BOND ISSUE 2014
Department Fund No. Fund Name Amount
Street 550950-3550-00000-E13088 Streets 2013 TN (Bond 2014 Design) $323,449.30
Wastewater 550950-4510-00000-E13088 Wastewater Capital Reserves $40,488.50
Storm Water 550950-3494-00000-E13088 Storm Water 2012A CIP Fd Rv Bd $600,384.20
Water 550950-4479-00000-E13088 Water 2010B REV Txbl BAB $32,390.80
Gas 550950-4551-00000-E13088 Gas 09 CIP Fund (rev bd 08G0) $8,097.70
Subtotal $1,004,810.50
_Gollihar from Carroll to Kostoryz (Prolect No. E13089) BOND ISSUE 2014
Street 550950-3550-00000-E13089 Streets 2013 TN (Bond 2014 Design) $323,449.30
Wastewater 550950-4510-00000-E13089 Wastewater Capital Reserves $40,488.50
Storm Water 550950-3494-00000-E13089 Storm Water 2012A CIP Fd Rv Bd $600,384.20
Water 550950-4479-00000-E13089 Water 2010B REV Txbl BAB $32,390.80
Gas 550950-4551-00000-E13089 Gas 09 CIP Fund (rev bd 08G0) $8,097.70
Subtotal $1,004,810.50
Total $2,009,621.00
Encumbrance No. ,150'ZIE 4QV I F\3U ) AP-Y
2.1. 14
CONTRACT FOR ENGINEERING(NE)SERVICES
Page 4 of 4
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
Gollihar Road Improvements (Kostoryz Road to Weber Road)
Project No(s): E13088 & E13089
Bond Issue 2014
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant)will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
c) Prepare geotechnical investigation findings (see Additional Services).
d) Request and review available reports, record drawings, utility maps and other
information provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or upgrades.
Coordinate with the City's Project Manager and identify operating departments
potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual life-
cycle cost estimate with recommended pavement sections using Federal Highway
Administration (FHWA)"Real Cost" Program.
g) Identify right-of-way acquisition requirements and illustrate on a schematic strip map.
h) Prepare preliminary opinions of probable construction costs for the recommended
improvements.
i) Develop drainage area boundary map for existing and proposed drainage areas
served (MOVED TO ADDITIONAL SERVICES)
j) Conduct the hydraulic analysis to quantify the storm sewer design of existing and
_ __ -_ -•• . _ -_ - -- - - • _ - - - • .(MOVED TO ADDITIONAL
SERVICES)
k) Identify electric and communication utility companies and private pipeline companies
that may have existing facilities and must relocated to accommodate the proposed
improvements.
I) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit for street lighting and traffic signalization.
m) Identify and analyze requirements of governmental authorities having jurisdiction to
approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the Project
Manager, meet and coordinate with agencies such as RTA, CDBG, USPS,affected
school districts (CCISD, FBISD, etc.) community groups, TDLR, etc.
n) Identify and recommend public outreach and community stakeholder requirements.
o) Review City provided preliminary Traffic impact assessment and provide
recommendation for integration and/or additional requirements as appropriate.
p) Prepare an Engineering Letter Report(20—25 page main-body text document with
supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format (CPPSCF).
Engineering Letter Report to include:
EXHIBIT"A"
Page 1 of 13
Revised November 26,2013
1. Provide a concise presentation of pertinent factors,sketches,designs,cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, right-of-
way requirements, conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical,construction,and geotechnical issues;meet as City
agent or with City participation and coordinate with agencies such as RTA,
CDBG, USPS, CCISD, community groups, TDLR, etc.
6. Provide an analysis on project impacts towards"re engineering"and effects
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table&required ROW parcels. (If AUTHORIZED as an
Additional Service.)
q) Submit one(1)copy in an approved electronic format, and one(1)paper copy of the
Draft Engineering Letter Report.
r) Submit computer model file, results and calculations used to analyze drainage.
(Proprietary work will be submitted as a PDF.)
s) Conduct Project review meeting with City staff to review and receive City comments
on the Draft Engineering Letter Report as scheduled by City Project Manager.
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report(ELR) (electronic and
hard copies using City Standards as applicable)suitable for reproduction.
u) Assist City in presenting summary of ELR findings to the Bicycle and Pedestrian
Subcommittee and the Transportation Advisory Committee (TAC). Prcparc
(MOVED TO ADDITIONAL SERVICES)
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings and record information in electronic format as available
from City Engineering files.
c) The preliminary budget, specifying the funds available for construction.
d) A copy of existing studies and plans. (as available from City Engineering files).
e) Field location of existing city utilities. (NE to coordinate with City Operating
Departments.)
f) Applicable Master Plans and GIS mapping are available on the City's website.
g) City Control survey Bench marks and coordinates.
h) Preliminary Traffic Impact Assessment.
•
- - - -
EXHIBIT"A"
Page 2 of 13
Revised November 26,2013
Any information marked proprietary,or copyrighted,provided by the City is authorized for use
only by A/E, and only for the intended purpose of this project. Anv unauthorized use or
distribution of information marked proprietary,or copyrighted,provided under this contract is
strictly prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a) Provide coordination with electric and communication utility companies and private
pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements. The City will provide a list of utility
franchises within the Project area.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction(to
be included under additional services).
c) Prepare construction documents in City standard format for the work identified in the
approved ELR. Construction plans to include improvements or modifications to the
storm water, water and wastewater systems within the project limits. Include
standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on 11"x
17".
i) Prepare Traffic Control and Construction Sequencing Plans. The TCP will
include construction sequencing, typical cross section and construction
phasing plan sheets,warning and barricades,as well as standards sheets for
barricades, traffic control plan,work zone pavement markings and signage.
Preparation of specific traffic control plans is not included in the scope
of this contract. The Contractor shall be responsible for preparation
and approval of specific Traffic Control plans appropriate to the
Contractor's means and methods.
ii) Provide Storm Water Pollution Prevention Plan, including construction
mss. Prepare Stormwater Best Management Practices
construction drawings. Contractor is responsible for preparing and
maintaining a Stormwater Pollution Prevention Plan (SWPPP) for
himself and for the City. The SWPPP shall include the construction
drawings prepared by the NE.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and full-size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify distribution
list for plans and bid documents to all affected franchise utilities.
i) Required with the interim plans is a "Plan Executive Summary", project
checklist& drawing checklist, which will identify and summarize the project
by distinguishing key elements and opinion of probable project costs.
ii) Attend 60%submittal meeting with City Staff to assist staff in review of 60%
submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting. Assimilate all review
comments, as appropriate and, upon Notice to Proceed.
.eo
h) Hold Project 90% review meeting. Prepare meeting agenda and distribute meeting
EXHIBIT"A"
Page 3 of 13
Revised November 26,2013
Notice to Proceed.
i) Provide one(1)set of the final (100%)plans(unsealed and unstamped-electronic
and hard copy using City Standards as applicable)for City's final review.
j) Assimilate all final review comments Upon approval by the Director of Engineering
Services, provide one (1) set of the final plans and contract documents
(electronic and hard copy using City Standards as applicable) suitable for
reproduction. Said bid documents henceforth become the shared intellectual
property of the City of Corpus Christi and the Consultant. The City agrees that any
modifications of the submitted final plans (for other uses by the City) will be
evidenced on the plans and be signed and sealed by a professional engineer prior to
re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent completion
designated and do not necessitate an excessive amount of revision and correction
by City. Additional revisions or design submittals are required(and within the scope
of Consultant's duties under this contract) if, in the opinion of the City Engineer or
designee, Consultant has not adequately addressed City-provided review comments
or provided submittals in accordance with City standards..
I) Prepare and submit monthly status reports to the Project Manager no later than the
last Wednesday of each month with action items developed from monthly progress
and review meetings. See attachment 'A' for required form.
m) Provide copy of contract documents along with appropriate fee to Texas Department
of Licensing and Regulation (TDLR) for review and approval of accessibility
requirements for pedestrian improvements (as authorized by Additional Services).
The City staff will:
a) Designate an individual to have responsibility,authority, and control for coordinating
activities for the -e' -- - -e' - - - - -- . City during the Design Phase.
b) Provide the budget for the Project specifying the funds available for the construction
contract.
c) Provide electronic copy of the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Prepare draft Authorization to Advertise (ATA).
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format,for the Engineering Services'approval,any addenda or
other revisions necessary to inform contractors of approved changes prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff and
make such revisions to the bid documents as the City staff deems necessary to re-
advertise that particular portion of the Project for bids.
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
EXHIBIT"A"
Page 4 of 13
Revised November 26,2013
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders,receive and
process deposits for all bid documents, issue (with the assistance of the NE) any
addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning bid
awards.
d) Prepare, review and provide copies of the contract for execution between the City
and the contractor.
e) Provide draft document format for the Authorization to Advertise and for the
Agenda Memoranda.
4. Construction Administration Phase(Estimated 18-Month Construction Duration). The
NE will perform contract administration to include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacting the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the contractor
and authorize required changes, which do not affect the contractor's price and are
not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project inspector
and contractor to observe the general progress and quality of work, and to
determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation or
continuous monitoring of the progress of construction.
f) Prcpafc Assist the City in the preparation of change orders as authorized by the•City. - - - - - - - - - e - - • -- - - -- - .. -- -- . . - - - --
g) Revv ew, evaluate and recommend for City consideration Contractor Value
Engineering proposal (MOVED TO ADDITIONAL SERVICES)
h) Attend final inspection with City staff, provide punch list items for Contractor
completion,and provide the City with a Certificate of Completion for the project upon
successful completion of the project.
i) Review Contractor-provided construction"red-line"drawings. Prepare Project record
drawings and provide a reproducible set and electronic file (AutoCAD r.14 or later)
within two(2)months of final acceptance of the project.All drawings shall be CADD
drawn using dwg format in AutoCAD, and graphics data will be in dxf format with
each layer being provided in a separate file. Attribute data will be provided in ASCII
format in tabular form. All electronic data will be compatible with the City GIS
system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
c) Designate an individual to have responsibility, authority, and control for
coordinating activities for the City during the Construction Phase.
d) Prepare change orders as required.
EXHIBIT"A"
Page 5 of 13
Revised November 26,2013
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided and
will be negotiated by the Director of Engineering Services as required. The NE shall, with written
authorization by the Director of Engineering Services, perform the following:
1. Permit Preparation. Furnish the City all engineering data and documentation necessary for
all required permits. The NE will prepare this documentation for all required signatures.
The NE will prepare and submit identified permits as applicable to the appropriate local,
state, and federal authorities, including:
a) - - • '- --=, s. '- - --- - - • - -- -- - -- - - -
the area
b) TxDOT utility and environmental permits, multiple use agreements
c) Wetlands Delineation and Permit
d) Temporary Discharge Permit
c) NPDES Pcrmit/Amcndmcnts (including SSC, NOI NOT)
f) Texas Commission of Environmental Quality(TCEQ) Permits/Amendments
g) Nueces County
h) Texas Historical Commission (THC)
i) U.S. Fish and Wildlife Service (USFWS)
j) U.S. Army Corps of Engineers (USACE)
k) United States Environmental Protection Agency(USEPA)
I) Texas Department of Licensing and Regulation (TDLR)
m) Texas General Land Office (TGLO)
n) Other agency project specific permits
2. Right-of-Way (ROW) Acquisition Survey. All work must comply with Category 1-A,
Condition I specifications of the Texas Society of Professional Surveyors'Manual of Practice
for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and in
conformance with the City's Global Positioning System(GPS)control network.All work must
comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments,and iron pins within the existing ROW and analyze to establish existing
apparent ROW.NE must obtain Preliminary Title Reports from a local title company
and provide copies of the title reports to the City. Preliminary Title Report shall
identify title ownership and any title encumbrances to all right-of-way to be acquired.
c) Provide a preliminary base map containing apparent ROW,which will be used by the
NE to develop the proposed alignment and its position relative to the existing and
proposed ROW. This preliminary base map must show lot or property lines, land
ownership and addresses as per appraisal district records.
d) Prepare Metes and Bounds Instrument with supporting exhibits as required and
agreed upon, subsequent to the ELR acceptance, for ROW parcels, utility
easements and temporary construction easements.
3. Topographic Survey and ROW Verification. All work must be tied
to and conform with the City's Global Positioning System(GPS)control network and comply
with Category 6, Condition I specifications of the Texas Society of Professional Surveyors'
EXHIBIT"A"
Page 6 of 13
Revised November 26,2013
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2)found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone),
and the data will have no adjustment factor applied—i.e. —the coordinate data will
remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional(non-GPS)methods. Perform
topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x,y, and z coordinates of all accessible existing sanitary sewer, storm sewer,
water and gas lines as well as any other lines owned by third-parties and locate all
visible utilities, wells and signs within the apparent ROW width along project limits.
No utility connections will be shown. Surveying services, related to subsurface utility
engineering (SUE) shall be provided as part of the scope of work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent ROW.
k) Generate electronic planimetric base map for use in project design.
i) Set property corners and prepare right of way strip parcel map depicting all parcels
m) Prepare individual signed and scaled parcel maps and legal descriptions for the
4. Environmental Issues. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and/or contaminated soils that may be discovered during
construction.
5. Subsurface Utility Investigation Engineering
a) Provide subsurface utility engineering in accordance with ASCE Standard"ASCE C-
I, 38-02,Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data"including, but not limited to, hydro-excavation. The proposed subsurface
utility investigation will be as follows:
i) Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the
horizontal and vertical position of underground utilities, as well as the type,
size, condition, material, and other characteristics.) Utilities located at this
quality level will be physically located and tied to the topographic survey
control. The utility will be identified and an elevation will be obtained to the
top of the utility.
ii) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
EXHIBIT"A"
Page 7 of 13
Revised November 26,2013
utility facilities, such as manholes, valve boxes, posts, etc., and correlating
this information with existing utility records.) These utilities will be located by
obtaining a One-Call Notice and measuring the marked locations.
iii) Storm Water—Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
iv) Wastewater—Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction-related excavation shall be located at Quality Level A.
v) Water — Water facilities within the project limits will be located to Quality
Level A.
vi) Gas—Gas facilities within the project limits will be located to Quality Level A
by the NE. The City of Corpus Christi Gas Department will provide Quality
Level C. The NE will coordinate this activity.
vii) Add SUE findings to topographic survey.
b) Inform local franchises whose utilities fall within the footprint of construction-related
excavation of the potential for encountering their utility lines during construction. A
list of franchises within the Project area will be provided by the City.
6. Public Involvement& Presentation to the Bicycle and Pedestrian Subcommittee and
the Transportation Advisory Committee (TAC) (4 Meetings Total).
a) Participate in two public meetings. One public meeting shall be held after submittal
of the Final Engineering Letter Report and one public meeting shall be held prior to
start of project construction. Prepare notices, PowerPoint presentations, handouts
and exhibits for meetings. Provide follow-up and response to citizen comments.
Revise contract drawings to address citizen comments, as directed by the City.
b) Assist City in presenting summary of ELR findings to the Bicycle and
Pedestrian Subcommittee and the Transportation Advisory Committee(TAC).
Prepare PowerPoint presentation, handouts and exhibits for meeting. Provide
follow-up and response to comments.
7. Construction Observation Services (Estimated 18-Month Construction Duration).
(To be determined at a later date. Not included in this contract.)
needed and required. (NOT APPLICABLE)
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair,fix, restore, patch,or replace improvement under the maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action,with its recommendation for the method or action
to best correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty(60)days prior to the end of the maintenance guaranty
period.
EXHIBIT"A"
Page 8 of 13
Revised November 26,2013
9. Drainage Analysis of Gollihar Drainage Basin and Existing Storm Infrastructure.
Develop drainage area boundary map for the Gollihar Drainage Basin. Perform hydrologic
calculations to determine stormwater runoff flow rates. Conduct hydraulic analysis to
determine the capacity of existing storm sewer lines and required storm sewer infrastructure
capacity upgrades from Corpus Christi Bay to Kostoryz Road. Drainage study includes
analysis of interconnects to adjacent drainage basins. All H&H calculations will be
performed in accordance with the City's current Draft Drainage Criteria. Prepare an
assessment of adverse impacts (upstream and downstream) in the event that required
downstream storm sewer capacity upgrades are not installed. Include findings of Drainage
Analysis in the ELR.
10. Topographic Survey to Accompany Drainage Analysis. Perform topographic survey of
the Gollihar Drainage Basin discharge route from Weber Road to Corpus Christi Bay. The
topographic survey will include location,flowlines and sizes of the existing box culvert,cross-
sections of the Carmel Parkway ditch and Lamar Park and details of the outfall at Corpus
Christi Bay.
11. Evaluation of Existing Box Culvert. Inspect and evaluate the existing concrete box culvert
in Gollihar Road from Kostoryz Road to Weber Road. Determine the condition of the box
culvert, review Record Drawings of the box culvert, and determine its current capacity for
direct vehicle loading. Recommend upgrades needed to permit HL-90 direct loading and
repairs needed to extend its service life. Traffic control and confined space certification,
equipment and personnel are required to perform this work and are included in the scope of
services of this line item. Radar inspection of the existing box culverts to verify the presence
of the design steel per the Record Drawings is also included in the scope of this line item.
12. Concrete Cores of the Existing Box Culvert. Along the length of the existing box culvert
from Kostoryz Road to Weber Road, perform concrete cores of the top and sides at seven
(7)locations—a total of 21 cores. Perform compressive strength tests of the cores to verify
current concrete strengths. The results of the strength tests will be utilized in the above
Evaluation of the Existing Box Culvert. Traffic control and confined space certification,
equipment and personnel are required to perform this work and are included in the scope of
services of this line item. If the Record Drawings indicate that the existing box culverts are
composed of pre-cast, traffic rated box culverts, this work may not be required.
13. Design Repairs to the Existing Box Culvert. RVE will design cleaning and repair methods
for the existing box culvert as recommended in the Evaluation Report and include in the
Project construction plans.
14. Design Removal and Replacement of the Existing Box Culvert. If it is determined during
the evaluation phase that the existing box culverts are not traffic-rated, RVE can design the
removal of the existing box culvert and replacement with a pre-cast,traffic-rated box culvert
and include in the Project construction plans. If these services are determined as
necessary, a Contract Amendment for additional fees will be required for this work.
15. Geotechnical Investigations and Recommendations. Perform pavement cores and
borings at approximately 500' intervals in the travel lanes in each direction (22 locations)
using proper traffic control measures and devices. Analyze cores and borings to determine
thickness of existing paving constituents and determine properties of native subgrade soils.
Observe and document groundwater readings. Prepare a geotechnical report to be attached
to the ELR including boring logs,discussion of the engineering properties of the subsurface
materials encountered,trench excavation design parameters, utility trench recommendations
and pavement recommendations.
EXHIBIT"A"
Page 9 of 13
Revised November 26,2013
16. Traffic Analysis and Modeling. Review traffic data provided by the City. Conduct a field
review of the existing roadways within the study area to note and verify lane configurations,
speeds, roadway geometrics and to observe existing traffic operations and operational
problems. Develop a traffic model and determine the appropriate street section(i.e.number
of lanes).
17. Signal Design Modifications at Carroll Lane. Conduct field review of the intersection to
note and verify existing traffic signal equipment, intersection geometrics, physical
constraints, power connection, utility placement and other details necessary for signal plan
preparation. Coordinate with City to obtain signal improvement requirements. Prepare
construction drawings and specifications for signal improvements. Provide Bid and
Construction Phase services as described above in Basic Services Items 3 & 4 related to
signal improvements.
18. Signal Design Modifications at Kostoryz Road. Conduct field review of the intersection to
note and verify existing traffic signal equipment, intersection geometrics, physical
constraints, power connection, utility placement and other details necessary for signal plan
preparation. Coordinate with City to obtain signal improvement requirements. Prepare
construction drawings and specifications for signal improvements. Provide Bid and
Construction Phase services as described above in Basic Services Items 3 & 4 related to
signal improvements.
19. 18 Months of Bi-Weekly Construction Progress Meetings. In addition to the services
provided under Basic Services Item 4 — Construction Administration, the RVE design
engineer will attend bi-weekly Construction Progress Meetings with City Construction
Inspection personnel throughout the 18-month duration of construction and prepare meeting
minutes for each meeting.
20. Additional Six (6) Months of Construction Administration Services & Progress
Meetings. Allowance for an additional six (6) months of Construction Administration
Services as described above in Basic Services Item 4 plus attendance at bi-weekly
Construction Progress Meetings and preparation of meeting minutes.
21. Phase 1 Environmental Assessment. RVE will perform a Phase 1 Environmental
Assessment of the project area (i.e. Gollihar Road from Kostoryz Road to Weber Road)to
identify any past or current environmental concerns. The results of the assessment will be
included in the ELR.
22. Value Engineering Proposal Review. RVE will review, evaluate and recommend for City
consideration Contractor Value Engineering Proposals submitted by the Contractor. Value
Engineering Proposals must be complete,containing all required information necessary for a
comprehensive review, and must be signed and sealed by a Licensed Professional Engineer
in the State of Texas in order to be accepted for review. Engineering services under this
item will be invoiced to the City on a Time and Materials basis.
Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List,
which provides supplemental description to Exhibit"A". Note: The Exhibit"A-1"Task List does-net
supersede supplements Exhibit"A".
EXHIBIT"A"
Page 10 of 13
Revised November 26,2013
II. SCHEDULE
Date Activity
January 27, 2014 City-Provided Traffic Impact Assessment
Begin Preliminary Phase Upon receipt of NTP (= March 2014)
Submit Draft ELR 3 Months after receipt of NTP (= End May 2014)
City Review 1 Month
Submit Final ELR 1 Month after receipt of Draft ELR comments from City(-
end July 2014)
Submit 60% Design 6 Months after receipt of NTP from City (= Mid August
2014)
City Review 6 Weeks
Submit 100% Design 2 Months after receipt of 60%comments from City(-End
November 2014)
City Review 1 Month
Submit Sealed Plans & Docs 3 Weeks after receipt of comments from City (= End
January 2015)
Advertise for Bids 2 Weeks after Sealed Submittal
Pre-Bid Conference 2 Weeks after Advertisement
Receive Bids 4 Weeks after Advertisement
Contract Award 4 Weeks after receipt of Bids
Begin Construction 4 Weeks after Award of Contract(- May 2015)
Complete Construction Approximately 18 Months after Begin Construction (=
October 2016)
Ill. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services"
authorized as per the table below. The fees for Basic Services will not exceed those identified and
will be full and total compensation for all services outlined in Section I.A.1-4 above, and for all
expenses incurred in performing these services. The fee for this project is subject to the
availability of funds. The Engineer may be directed to suspend work pending receipt and
appropriation of funds. For services provided in Section I.A.1-4, NE will submit monthly
statements for basic services rendered.In Section I.A.1 3,The statements will be based upon NE's
estimate (and with City's concurrence)of the proportion of the total services actually completed at
the time of billing. For services provided in Section I.A.4, the statement will be based-upon the
- --- - -e - - •- - -- -e' -- •- -e' - - . City will make prompt monthly payments in
response to NE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B."Additional Services,"the City will pay the NE a not-to-exceed fee as per the table
below:
EXHIBIT"A"
Page 11 of 13
Revised November 26,2013
Summary of Fees
Original Contract
Storm
Street Wastewater Water Gas Total
Water
Basic Services Fees
1. Preliminary Phase $ 44,681.10 $ 6,570.75 $ 73,592.40 $ 5,256.60 $ 1,314.15 $ 131,415.00
2. Design Phase $293,933.40 $43,225.50 $ 484,125.60 $34,580.40 $ 8,645.10 $ 864,510.00
3.Bid Phase $ 11,883.00 $ 1,747.50 $ 19,572.00 $ 1,398.00 $ 349.50 $ 34,950.00
4.Construction Phase $ 67,371.00 $ 9,907.50 $ 110,964.00 $ 7,926.00 $ 1,981.50 $ 198,150.00
Subtotal Basic Services Fees $417,868.50 $61,451.25 $ 688,254.00 $49,161.00 $12,290.25 $1,229,025.00
Additional Services Fees (Allowance)
1. Permitting: TDLR $ 3,105.00 $ 3,105.00
(Authorized)
2. Right-of--Way(ROW) $ 6,800.00 $ 1,000.00 $ 11,200.00 $ 800.00 $ 200.00 $ 20,000.00
Acquisition Survey
3. Topographic Survey&
ROW Verification $ 37,614.20 $ 5,531.50 $ 61,952.80 $ 4,425.20 $ 1,106.30 $ 110,630.00
(Authorized)
4. Environmental Issues
(Hazardous Materials $ 1,700.00 $ 250.00 $ 2,800.00 $ 200.00 $ 50.00 $ 5,000.00
Encountered During
Construction)
5. Subsurface Utility
Engineering(SUE) $ 16,105.80 $ 2,368.50 $ 26,527.20 $ 1,894.80 $ 473.70 $ 47,370.00
(Authorized)
6. Public Meetings&
Committee Presentations
(4 Meetings Total) $ 8,806.00 $ 1,295.00 $ 14,504.00 $ 1,036.00 $ 259.00 $ 25,900.00
(Authorized)
7. Construction Observation TBD
Services
8. Warranty Phase $ 1,173.00 $ 172.50 $ 1,932.00 $ 138.00 $ 34.50 $ 3,450.00
9. Drainage Analysis of
Gollihar Drainage Basin $ 68,700.00 $ 68,700.00
(Authorized)
10. Drainage Topographic
Survey(Authorized) $ 63,660.00 $ 63,660.00
11. Evaluation of Existing Box
Culvert(Authorized) $ 91,495.00 $ 91,495.00
12. Concrete Cores of Existing $ 44,971.00 $ 44,971.00
Box Culvert(Authorized)
13. Design Repairs to the
Existing Box Culvert $ 25,000.00 $ 25,000.00
(Authorized)
14. Design Removal&
Replacement of the TBD
Existing Box Culvert
15. Geotechnical
Investigations and $ 16,253.70 $ 2,390.25 $ 26,770.80 $ 1,912.20 $ 478.05 $ 47,805.00
Recommendations
(Authorized)
16. Traffic Analysis&Modeling $ 32,700.00 $ 32,700.00
17. Signal Design
Modifications at Carroll $ 30,225.00 $ 30,225.00
Lane
EXHIBIT"A"
Page 12 of 13
Revised November 26,2013
18. Signal Design
Modifications at Kostoryz $ 30,225.00 $ 30,225.00
Road
19. Construction Progress $ 16,156.80 $ 2,376.00 $ 26,611.20 $ 1,900.80 $ 475.20 $ 47,520.00
Meetings(18 Months)
20. Additional 6-Months of
Construction Administration $ 19,665.60 $ 2,892.00 $ 32,390.40 $ 2,313.60 $ 578.40 $ 57,840.00
Services&Progress Mtgs.
21. Phase 1 Environmental
Assessment of Project $ 3,400.00 $ 500.00 $ 5,600.00 $ 400.00 $ 100.00 $ 10,000.00
Area
22. Value Engineering
Proposal Review $ 5,100.00 $ 750.00 $ 8,400.00 $ 600.00 $ 150.00 $ 15,000.00
Sub-Total Additional
Services Fees $229,030.10 $ 19,525.75 $ 512,514.40 $15,620.60 $ 3,905.15 $ 780,596.00
Total Authorized Fee $646,898.60 $80,977.00 $1,200,768.40 $64,781.60 $16,195.40 $2,009,621.00
EXHIBIT"A"
Page 13 of 13
Revised November 26,2013
EXHIBIT A-1
CITY OF CORPUS CHRISTI, TEXAS
Gollihar Road Improvements
Kostoryz Road to Weber Road (2014 Bond Issue)
Project No(s) E13088 & E13089
TASK LIST
GENERAL
The Gollihar Road Improvements Project involves removal of the existing 5-
lane roadway, curb and gutter, curb ramps and sidewalks from Kostoryz Road to
Weber Road and replacement with a new 5-lane roadway (3-lane if warranted by
traffic analysis) with in-street bike lanes and 5'-wide concrete sidewalks on each
side of the street; traffic signal improvements at Carroll Lane and Kostoryz road;
removal and replacement of the stormwater laterals and inlets; cleaning and
repair of existing storm sewer box culvert, or removal and replacement of existing
box culverts, if deemed not traffic-rated; installation of additional storm sewer box
culvert; removal of non-PVC water laterals and replacement with PVC water
laterals; and removal of VCP wastewater lines and existing wastewater manholes
and replacement with PVC wastewater lines and new fiberglass manholes. The
estimated construction cost for the project is $5,644,000 (street) + $10,859,000
(utilities) = $16,503,000.
Exhibit "A", I. A. - BASIC SERVICES
Preliminary Phase
Provide Preliminary Phase Services in accordance with Exhibit `A' of the Contract
for Professional Services with the following condition:
Exhibit "A", I. A. 1 - Clarification
RVE will submit all Contract deliverables to the City, only, in accordance with the
Contract requirements. The City will distribute deliverables to AGCM at its
discretion and coordinate with AGCM to receive comments. The City will
incorporate any comments received from AGCM deemed appropriate into the
City's comments for discussion at the appropriate meeting. To prevent
miscommunications during the Preliminary Phase, RVE's point of contact for
Project decisions will be the City's Project Manager.
Design Phase
Provide Design Phase Services in accordance with Exhibit `A' of the Contract for
Professional Services with the following conditions:
EXHIBIT"A-1"
Page 1 of 5
Exhibit "A", I. A. 2 - Clarification
RVE will submit all Contract deliverables to the City, only, in accordance with the
Contract requirements. The City will distribute deliverables to AGCM at its
discretion and coordinate with AGCM to receive comments. The City will
incorporate any comments received from AGCM deemed appropriate into the
City's comments for discussion at the appropriate meeting. To prevent
miscommunications during the Design Phase, RVE's point of contact for Project
decisions will be the City's Project Manager.
Exhibit "A", I. A. 2. d) - Clarifications
1. The design of temporary traffic control measures shall consist of the
preparation of Advanced Warning Signage Plans and inclusion of typical
examples of traffic control measures for certain situations. The design of
specific traffic control measures for the entire project is not included in the
scope of work of this Contract. The Contractor is responsible for the
preparation and approval of specific traffic control plan(s) that coincide
with his approach to constructing the project — subject to the Project
phasing stipulated in the construction documents - and may incorporate
the typical examples provided in the construction plans.
2. The design of storm sewer infrastructure improvements as part of Basic
Services shall be limited to the removal and replacement of existing curb
inlets and storm sewer laterals and the construction of additional box
culverts alongside the existing box culvert within the Project area —
Gollihar Road from Kostoryz Road to Weber Road. Should it be
determined during the investigation of the existing box culvert that the
existing box culvert is not traffic-rated and must be removed and replaced
with a traffic-rated box culvert, the design services associated with the box
culvert removal and replacement will be provided under Additional
Services Item 14. Design of offsite storm sewer improvements is not
included in the scope of this Contract.
3. This contract covers the design of two (2) City projects: E13088 and
E13089. Under the scope of work of this Contract, RVE will combine the
two (2) City projects into one (1) set of construction plans and contract
documents to be bid as one (1) project. Within the one (1) set of
construction documents, RVE will divide the Project into parts (Part 1:
E13089 and Part 2: E13088) for separate accounting of City funds.
Bid Phase
Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
EXHIBIT"A-1"
Page 2 of 5
Construction Phase
Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services.
Exhibit "A", I. B. - ADDITIONAL SERVICES (Subject to Authorization)
1. Permittinq
• TDLR Registration: Submit construction plans and specifications
to a Registered ADA Specialist (RAS) for review and approval and
registration with the TDLR; Provide coordination efforts, as
necessary.
2. ROW Acquisition Survey
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
3. Topoqraphic Survey & ROW Verification
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
4. Environmental Issues
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
5. Subsurface Utility Engineering (S.U.E.)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services. The City will provide RVE with an approved site for
the disposal of the S.U.E. waste material.
6. Public Involvement & Presentation to the Bicycle and Pedestrian
Subcommittee and the Transportation Advisory Committee (TAC) (4
Meetings Total)
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
7. Construction Observation Services
To be determined at a later date. Services are not included in the scope
EXHIBIT"A-1"
Page 3 of 5
of this Contract.
8. Warranty Phase Services
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
9. Drainage Analysis of Gollihar Drainage Basin and Existing Storm
Infrastructure
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
10. Topographic Survey to Accompany Drainage Analysis
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
11. Evaluation of Existing Box Culvert
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
12. Concrete Cores of the Existing Box Culvert
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
13. Design Repairs to the Existing Box Culvert
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
14. Design Removal and Replacement of the Existing Box Culvert
To be determined at a later date, if required. Services are not included in
the scope of this Contract.
15. Geotechnical Investigations and Recommendations
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
16. Traffic Analysis and Modeling
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
EXHIBIT"A-1"
Page 4 of 5
17. Signal Design Modifications at Carroll Lane
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
18. Signal Design Modifications at Kostoryz Road
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
19. 18 Months of Bi-Weekly Construction Progress Meetings
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
20. Additional Six (6) Months Construction Administration Services & Progress
Meetings
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services. The engineering fee associated with this Additional
Service Line Item is based upon an estimated $9,640 per month
expenditure for Construction Administration services.
21. Phase 1 Environmental Assessment of the Proiect Area
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
22. Value Engineering Proposal Review
Services will be provided in accordance with Exhibit 'A' of the Contract for
Professional Services.
EXHIBIT"A-1"
Page 5 of 5
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR NE PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required herein
has been obtained and such insurance has been approved by the City. The Consultant must
not allow any subcontractor to commence work until all similar insurance required of the
subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury& Property Damage
non-renewal or material change required
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises -Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2. Hired -Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim /$2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy) If claims made policy, retro
date must be prior to inception of
agreement; have extended reporting
period provisions and identify any
limitations regarding who is an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT"B"
KlEngineering DalaExehangelClanssaJlClly Faeililiesl3426-Barge DoekiProfesslonal Services ConlraellIARGE AE EXHIBIT B-CCT 2010.DOCX Page 1 of 3
•
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10) ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to Successful
Consultant's right to maintain reasonable deductibles in such amounts as are approved by
the City, Consultant shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Consultant's sole expense, insurance coverage
written on an occurrence basis, by companies authorized and admitted to do business in the
State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law or
regulation binding upon either of the parties hereto or the underwriter of any such policies).
Consultant shall be required to comply with any such requests and shall submit a copy of the
replacement certificate of insurance to City at the address provided below within 10 days of
the requested change. Consultant shall pay any costs incurred resulting from said changes.
All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT"B"
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H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance should
there be a lapse in coverage at any time during this contract. Failure to provide and to
maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage is
caused by the sole or concurrent negligence of the City of Corpus Christi, its agents,
servants, or employees or any other person indemnified hereunder.
This INDEMNIFICATION AND HOLD HARMLESS is waived for any and all lawsuits,
claims, demands, liabilities, losses and expenses, including court costs and attorneys'
fees, for or on account of any injury to any person, or any death at any time resulting
from such injury, or any damage to any property, which may arise or which may be
alleged to have arisen out of or in connection with design or construction of bicycle
lanes within the roadways.
EXHIBIT"B"
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Sample form for:
Payment Request
COMPLETE PROJECT NAME Revised 07/27/00
Project No. XXXX
Invoice No. 12345
Invoice Date: •
Total Amount Previous Total Percent - -
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete -
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% .
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500, 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% 1
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SUPPLIER NUMBER
TO BE ASSIGNED BY Crr v
= PURCHASING DIVISION
City`of CITY OF CORPUS CHRISTI
of DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business
with the City to provide the following information. Every question must be answered. If the question is
not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and
definitions.
COMPANY NAME: RVE,Inc.
P.O.BOX:
STREET ADDRESS: 820 Buffalo Street CITY: Corpus Christi ZIP: 78401
FIRM IS: 1. Corporation ® 2. Partnership 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
N/A
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
N/A
3. State the names of each"board member"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Board,Commission or Committee
N/A
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who
worked on any matter related to the subject of this contract and has an "ownership interest"
constituting 3%or more of the ownership in subject
above named"firm."
Name Consultant
N/A
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FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the action
will have on members of the public in general or a substantial segment thereof,you shall disclose that fact
in a signed writing to the City official, employee or body that has been requested to act in the matter,
unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be
made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I have not
knowingly withheld disclosure of any information requested; and that supplemental statements will be
promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Patrick D.Vetet• E. a Title: President
(Type or Print)
Signature of Certifying Date: 01-18-13
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the City
Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an
effect on that interest that is distinguishable from its effect on members of the public in general or a
substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-
time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain,whether professional, industrial or commercial,and
whether established to produce or deal with a product or service, including but not limited to,entities
operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint
stock company,joint venture, receivership or trust, and entities which for purposes of taxation are
treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager,
Assistant City Managers, Department and Division Heads,and Municipal Court Judges of the City of
Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a
firm, including when such interest is held through an agent, trust, estate, or holding entity.
"Constructively held" refers to holdings or control established through voting trusts, proxies, or
special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus
Christi for the purpose of professional consultation and recommendation.