HomeMy WebLinkAboutC2014-058 - 3/25/2014 - Approved LEASE AGREEMENT
BETWEEN THE CITY OF CORPUS CHRISTI AND SOUTH TEXAS ASSOCIATION FOR
RADIO CONTROLLED AUTOMOBILE RACING, INC.
This lease agreement ("Lease") is entered into by and between the City of Corpus
Christi, a Texas home rule municipal corporation ("City"), acting through its duly authorized
City Manager or designee ("City Manager"), and South Texas Association for Radio
Controlled Automobile Racing, Inc. ("Lessee"), a nonprofit corporation, acting through its
duly authorized President of Lessee.
WHEREAS, the City owns property described on the attached Exhibit A, which said
property is located in Corpus Christi, Nueces County, Texas, a portion of which will be
known as the "Premises";
WHEREAS, the Lessee desires to use the Premises for program described on the
attached Exhibit A; and
WHEREAS, the City desires to allow Lessee to use the Premises for said program;
NOW, THEREFORE, the City and Lessee, in consideration of the mutual promises
and covenants herein, agree as follows:
Section 1. Term. Subject to the remaining terms and conditions hereof, the original term of
this Lease is as described on the attached exhibit, beginning on day of City Council
approval, ("Effective Date") which is 1J£1y CH 2 5, ab N-- , unless sooner
terminated as set out herein. Upon Effective Date, this lease terminates the prior leases
between the parties for use of said Premises.
Section 2. Contact Person/Lease Administrator. For this Lease, the City's contact
person and lease administrator is the Director of Park and Recreation or designee
("Director").
Section 3. Premises and Improvements. City leases to Lessee the Premises, as
described and delineated in Exhibit B the site map which is attached hereto and
incorporated herein this Agreement by reference, and all improvements to the Premises
("Improvements") including, without limitation, the fields, fences, irrigation systems, and
the grassed areas.
Section 4. Consideration. Lessee must operate the program described on Exhibit A and
must maintain the Premises and all Improvements on a year-round basis in accordance
with all maintenance rules, with respect to this Lease, set out by the City Manager or his
designee in effect now and as promulgated in the future. Failure to maintain the Premises
and all Improvements in accordance with these rules constitutes grounds for termination of
this Lease. At a minimum, maintenance includes:
(A) Lessee shall pick up and properly dispose of litter on a daily basis whenever
the Premises are being used and weekly during the rest of the year;
2014-058
3/25/14
Ord. 030141 1
STARCAR INDEXED
(B) Lessee shall keep fully operational and in good repair the fields, and irrigation
systems, if any are present or installed on the Premises.
(C) Lessee must immediately report any vandalism to the Director, or designee,
and the Corpus Christi Police Department, Nueces County, Texas;
(D) Lessee shall ensure that parking is confined to on-street parking only, or
designated parking lots but no parking is to be allowed on grass;
(E) Lessee will provide normal, scheduled mowing of the Premises. Lessee will be
responsible for maintaining the fields as set out in herein below. Furthermore,
Lessee will be responsible for maintaining the grass in the adjacent
viewing/access areas at a safe height not to exceed six (6) inches;
(F) Lessee shall maintain the fields within the Premises boundary lines. Grass on
the fields must not exceed three (3) inches. Lessee must mow the fields within
one (1) week after grass reaches three (3) inches in height. At least one month
prior to the start of any season or pre-season practice, the fields must be
gradually cut shorter and brought into playing condition. Failure to keep the
grass on the fields at or below three (3) inches in height or to properly bring the
fields back to playing condition will be grounds for termination of this Lease;
(G) If Lessee utilizes goal posts on the Premises, Lessee shall maintain a secure
anchoring system on all goal posts used on the fields at Premises. Lessee
must repair any deficiency found in the anchoring system that impairs the safe
use of the anchoring system within forty-eight (48) hours after the need for
repair is or should have been discovered;
(H) Lessee is responsible to proper installation and use of all equipment and
improvements at Premises;
(I) Lessee must maintain First Aid kit on Premises;
(J) Lessee shall submit the attached Exhibit D, Standard of Maintenance to the
Director no later than January 31 of each year.
Section 5. Compliance with Maintenance Standards. The City Manager and the
Director, or their respective designee, has the right to inspect the Premises and/or the
Improvements at any time during the term of this Lease. If an inspection reveals that
maintenance is not being properly carried out, the Director, or designee, may provide
written notice to Lessee demanding compliance. If Lessee has not complied within five (5)
days after receipt of the demand, the City may undertake the work and Lessee shall pay
the City's cost plus ten percent (10%) overhead within thirty (30) days of receipt of the
Director's invoice. Failure to pay the City's invoice for maintenance within thirty (30) days
of receipt of the invoice constitutes grounds for termination of this Lease. Alternatively, the
City may elect to terminate this Lease after ten (10) days written notice to Lessee for
Lessee's nonperformance of the maintenance.
Section 6. Assignment and Sublease. This Lease may not be, in whole or in part,
assigned, directly or indirectly, without the prior written consent of the City. This Lease may
be sublet only with the prior written consent of the Director. Requests to sublet the
premises must be submitted to the Director at least 30 days in advance.
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Section 7. Securing/Anchoring of Goal Posts. Lessee acknowledges and covenants
that Lessee shall be responsible, during the term of this Lease, for maintaining the
anchoring system, as set out in Section 4 above. Any change, alteration, or modification to
the anchoring system during the term of this Lease must be submitted to Director, in
writing, prior to the change, alteration or modification being made.
Section 8. Understanding. Lessee acknowledges and understands that use of the
Premises is expressly conditioned on the understanding that the Premises and all
Improvements must be returned in as good a condition as received, reasonable use and
wear, acts of God, fire and flood damage or destruction, where Lessee is without fault,
excepted.
Section 9. Joint Use.
(A) City retains joint use of the Premises and Improvements during the term of this
Lease, subject to Lessee's right to exclusive control of the Premises during its
use for Lessee's sport program purposes. Requests for scheduled organized
activities by other organizations will be reviewed for approval or denial by the
Director and Lessee.
(B) City retains the right to use or cross the Premises with utility lines and/or
easements. City may exercise these rights without compensation to Lessee
for damages to the Premises and/or any Improvements from installing,
maintaining, repairing, or removing the utility lines and/or easements. City
must use reasonable judgment in locating the utility lines and/or easements
to minimize damage to the Premises and/or its Improvements.
Section 10. Primary Purpose. Lessee must establish and maintain a recreational area
with the primary purpose being for the operation of a sports program described on
attached Exhibit A and for no other purpose without the Director's prior written approval.
Lessee's fundraising activities on Premises require Director's prior written approval.
Lessee's insurance must provide coverage in compliance with Section 19 for the type of
fundraising activity being proposed by Lessee.
Section 11. Additions or Alterations.
(A) Lessee shall not make any additions nor alterations to the Premises nor to
any Improvements without Director's prior written approval. If approved,
Lessee must obtain clearance, in writing, from City's Risk Management
Department (Risk Management) that the proposed addition or alteration will
be covered under the insurance policy in force during the term of this Lease
before proceeding with any type of addition or alteration to the Premises or
to the Improvements.
(B) All additions or alterations must be made at Lessee's expense. All
additions or alterations installed by Lessee must be repaired or replaced at
Lessee's expense. At the termination or expiration of this Lease, all
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permanent additions and alterations installed by Lessee at the Premises,
including but not limited to, fences, concession stands, goal posts and
bleachers, become property of the City without necessity of legal action.
Section 12. Utilities. Lessee must pay for all utilities used by it or for any activity
sponsored by Lessee on the Premises prior to the due date for payment. Failure to pay
any utility bill on or before the due date is grounds for termination of this Lease.
Section 13. Signs.
(A) Lessee must not exhibit, inscribe, paint, erect, or affix any signs,
advertisements, notices, or other lettering (Signs) on the Premises or on any
Improvements without the Director's prior written approval.
(B) If Signs are approved, the Director, in writing, may require Lessee to remove,
repair, or repaint any Signs. If the Signs are not removed, repaired, or
repainted within ten (10) days of the Director's written demand, the City may
do or cause the work to be done, and Lessee must pay the City's costs
within thirty (30) days of receipt of Director's invoice. Failure to pay the City's
costs within thirty (30) days of receipt of the invoice constitutes grounds for
termination of this Lease. Alternatively, the City may elect to terminate this
Lease after ten (10) days written notice to Lessee.
Section 14. Advertising. The Director has the right to prohibit any advertising by
Lessee on Premises which impairs the reputation of the Premises or the City.
Section 15. Security. Lessee shall contract and pay for any and all security it requires
at the Premises during the term of this Lease.
Section 16. Non-Discrimination. Lessee shall not discriminate nor permit
discrimination against any person or group of persons, as to employment and in the
provision of services, activities, and programs, on the grounds of race, religion, national
origin, sex, physical or mental disability, or age, or in any manner prohibited by the laws
of the United States or the State of Texas. The City Manager, or his designee, retains
the right to take such action as the United States may direct to enforce this non-
discrimination covenant.
Section 17. Compliance with Laws.
(A) Lessee must comply with all Federal, State, and local government laws,
rules, regulations, and ordinances, which may be applicable to its operation
at the Premises and its performance under this Lease. This Lease is also
subject to applicable provisions of the City Charter.
(B) All actions brought to enforce compliance with any law or to enforce any
provision of this Lease will be brought in Nueces County where this Lease
was executed and will be performed.
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Section 18. Costs. Noncompliance with the terms herein may result in termination of
this Lease and repossession of the Premises and its Improvements by the City or its
agents. If the City undertakes legal action to enforce compliance or collect damages
resulting from noncompliance, Lessee must pay all of the City's court costs and ex-
penses, including reasonable attorneys' fees.
Section 19. Indemnity. Lessee, its officers, members, partners,
employees, representatives, agents, and licensees (collectively,
Indemnitors) covenant to fully indemnify, save, and hold harmless
the City, its officers, employees, representatives, and agents
(collectively, Indemnitees) from and against all claims, demands,
actions, damages, losses, costs, liabilities, expenses, and
judgments asserted against or recovered from City on account of
injury or damage to person including, without limitation on the
foregoing, premises defects, workers compensation and death
claims), or property loss or damage of any kind whatsoever, to
the extent any damage or injury may be incident to, arise out of,
be caused by, or be in any way connected with, either proximately
or remotely, wholly or in part , (1) the existence, use, operation,
maintenance, alteration, or repair of Premises and the Lessee's
sports program; (2) the exercise of rights under this Lease; (3) an
act or omission, negligence, or misconduct on the part of any
persons having involvement in, participation with, or business
with the Premises, Lessee, or the Lessee's sport program
whether authorized with the express or implied invitation or
permission of Lessee (collectively, Lessee's Invitees) entering
upon the Premises or its Improvements pursuant to this Lease, or
trespassers entering upon the Premises or its Improvements
during Lessee's use or physical occupation of the Premises; or
(4) due to any of the hazards associated with sporting events,
training, or practice as a spectator or participant including, but
not limited to, any injury or damage resulting, wholly or in part,
proximately or remotely, from the violation by Indemnitees or any
them of any law, rule, regulation, ordinance, or government order
of any kind; and including any injury or damage in any other way
and including all expenses arising from litigation, court costs,
and attorneys fees, which arise, or are claimed to arise from, out
of, or in connection with the asserted or recovered incident.
Lessee covenants and agrees that if City is made a party to
any litigation against Lessee or in any litigation commenced by
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any party, other than Lessee relating to this Lease, Lessee shall,
upon receipt of reasonable notice regarding commencement of
litigation, at its own expense, investigate all claims and demands,
attend to their settlement or other disposition, defend City in all
actions based thereon with counsel satisfactory to lndemnitees,
and pay all charges of attorneys and all other costs and expenses
of any kind arising from any said liability, damage, loss, demand,
claim, or action.
Section 20. Insurance.
(A) Lessee must secure and maintain at Lessee's expense, during the term of
this Lease, a Commercial General Liability insurance policy with the limits
and requirements shown on Exhibit C, which is attached hereto and
incorporated herein by reference. Failure to maintain such insurance at the
limits and requirements shown on Exhibit B constitutes grounds for
termination of this Lease.
(B) Lessee must provide proof, by Certificate of Insurance meeting the limits and
requirements set out in Exhibit B", to the Director and Risk Management
prior to commencing use of the Premises under this Lease.
(C) Lessee must provide the Director and Risk Management thirty (30) days
written notice of cancellation, intent not to renew, or material change of any
insurance coverages required herein.
(D) Lessee shall, during the term of this Lease, provide copies of all insurance
policies to the City Manager or the Director upon written request.
(E) Lessee shall, prior to any addition or alteration to the Premises or to the
Improvements, obtain clearance, in writing, from Risk Management, as per
Section 8 as set out herein this Lease.
Section 21. No debts. Lessee shall not incur any debts nor obligations on the credit of
City during thee to this Lease.
Section 22. Termination.
(A) The City Manager may immediately terminate this Lease for cause and
without penalty if the City Manager determines, in his sole discretion, that
Lessee is no longer fulfilling the primary purpose of the Lease as set out in
Exhibit A.
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(B) In addition, the City Manager may immediately terminate this Lease for
cause and without penalty if he determines, in its sole discretion, that Lessee
is in violation of any Federal, State, or local government law, rule, regulation,
or ordinance.
(C) Additionally, if there is noncompliance with one or more of the provisions
contained herein, the Director may give Lessee written notice to cure or
begin curing the default(s) within ten (10) days of receipt of the notice. If
Lessee is not in compliance or in substantial compliance with each provision
identified by the Director within ten (10) days of receiving said notice, the
City Manager may terminate this Lease for cause without penalty by
providing written notice of termination and listing one or more areas of
continued noncompliance.
(D) Either City Manager or Lessee may terminate this Lease without cause
without penalty by giving thirty (30) days written notice to the non-terminating
party.
Section 23. Notice. All notices, demands, requests, or replies provided for or
permitted, under this Lease, by either party must be in writing and must be delivered by
one of the following methods: (1) by personal delivery; or (2) by deposit with the United
States Postal Service as certified or registered mail, return receipt requested, postage
prepaid. Notice deposited with the United States Postal Service in the manner described
above will be deemed effective two (2) business days after deposit with the United
States Postal Service. All such communications must only be made to the following:
IF TO CITY: IF TO LESSEE:
City of Corpus Christi Name and address on Exhibit A
Attn: Director of Park & Recreation
P. O. Box 9277
Corpus Christi, TX 78469-9277
Either party may change the address to which notice is sent by using a method set out
above. Lessee will notify the City of an address change within thirty (30) days after the
address is changed.
Section 24. List of Current Officers and Board of Directors, and Bylaws. Lessee
must submit its current List of Officers and Board of Directors (List) to the Director by
each January 31 of each year of this Lease. The List must contain each person's title,
name, address, home phone, and office or fax phone, and email address. Lessee must
notify Director in writing immediately if there are any changes in the Officers or Board of
Directors. Lessee must provide Director with copy of the current Bylaws, and
immediately provide Director with any amendments to the Bylaws.
Section 25. Reporting. Lessee shall submit reports listing the number of youth and
teams registered by Lessee to play sports each year during the term of this Lease. The
reports must be submitted to the Director within two weeks after the start of Lessee's
season.
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Section 26. Construction and Reconstruction Funds.
(A) If the City receives funds to construct or reconstruct Improvements at the
Premises, Lessee covenants to vacate the Premises, should the Director
deem it necessary, upon thirty (30) days written notice from the Director.
(B) Lessee has no action for damages against nor will be compensated by the
City for loss of use of the Premises and/or Improvements. The City has no
obligation to provide an alternate location for Lessee during the Improve-
ments construction or reconstruction period. The consideration for Lessee
relinquishing all rights to use the Premises and Improvements during the
construction or reconstruction period is the City's construction or recon-
struction of the Improvements for Lessee's benefit.
(C) Once construction or reconstruction of the Improvements is complete, the
Director will notify Lessee, in writing, of the date on which the Premises
and Improvements are once again available to Lessee.
(D) Lessee's term will not change nor increase if the City requests Lessee to
vacate the Premises as set out herein.
Section 27. Amendments. No alterations, changes, or modifications of the terms of
this Lease nor the waiver of any provision will be valid unless made in writing and signed
by a person authorized to sign agreements on behalf of each party.
Section 28. Waiver.
(A) The failure of either party to complain of any act or omission on the part of
the other party, no matter how long the same may continue, will not be
deemed a waiver by said party of any of its rights hereunder.
(B) No waiver of any covenant or condition or of the breach of any covenant or
condition of this Lease by either party at any time, express or implied, shall
be taken to constitute a waiver of any subsequent breach of the covenant
or condition nor shall justify or authorize the nonobservance on any other
occasion of the same or any other covenant or condition hereof.
(C) If any action by the Lessee requires the consent or approval of the City on
one occasion, any consent or approval given on said occasion will not be
deemed a consent or approval of the same or any other action at any other
occasion.
(D) Any waiver or indulgence of Lessee's default of any provision of this Lease
shall not be considered an estoppel against the City. It is expressly under-
stood that, if at any time Lessee is in default in any of its conditions or
covenants hereunder, the failure on the part of City to promptly avail itself
of said rights and remedies which the City may have will not be considered
a waiver on the part of the City, but the City may at any time avail itself of
said rights or remedies or elect to terminate this Lease on account of said
default.
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Section 29. Force Majeure. No party to this Lease will be liable for failures or delays in
performance due to any cause beyond their control including, without limitation, any
failures or delays in performance caused by strikes, lock outs, fires, acts of God or the
public enemy, common carrier, severe inclement weather, riots or interference by civil or
military authorities. The rights and obligations of the parties will be temporarily
suspended during this period to the extent performance is reasonably affected.
Section 30. Publication. Lessee agrees to pay the cost of newspaper publication of
this Lease and related ordinance as required by the City Charter.
Section 31. Captions. The captions in this Lease are for convenience only, are not a
part of this Lease, and do not in any way limit or amplify the terms and provisions of this
Lease.
Section 32. Severability.
(A) If, for any reason, any section, paragraph, subdivision, clause, provision,
phrase, or word of this Lease or the application hereof to any person or
circumstance is, to any extent, held illegal, invalid, or unenforceable un- der
present or future law or by a final judgment of a court of competent
jurisdiction, then the remainder of this Lease, or the application of said term
or provision to persons or circumstances other than those as to which it is
held illegal, invalid, or unenforceable, will not be affected thereby, for it is
the definite intent of the parties to this Lease that every section, para-
graph, subdivision, clause, provision, phrase, or word hereof be given full
force and effect for its purpose.
(B) To the extent that any clause or provision is held illegal, invalid, or unen-
forceable under present or future law effective during the term of this
Lease, then the remainder of this Lease is not affected thereby, and in lieu
of each such illegal, invalid, or unenforceable clause or provision, a clause
or provision, as similar in terms to such illegal, invalid, or unenforceable
clause or provision as may be possible and be legal, valid, and
enforceable, will be added to this Lease automatically.
Section 33. Complaint Notice. Lessee will post a notice at Premises, in a form
approved by the Parks Director, that if any participant or spectator has any complaints
or concerns they may contact the City at 880-3461 and talk to the Parks Director, or
designee.
Section 34. Entirety Clause. This Lease and the attached and incorporated exhibits
constitute the entire agreement between the City and Lessee for the purpose granted.
All other agreements, promises, representations, and understandings, oral or otherwise,
with reference to the subject matter hereof, unless contained in this Lease are expressly
revoked, except for the promulgation of future maintenance rules as contemplated in
Section 4 herein above, as the parties intend to provide for a complete understanding
within the provisions of this Lease and its exhibits of the terms, conditions, promises, and
covenants governing each party's performance hereunder and as relating to Lessee's
use of the Premises.
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E C TED IN DUPLICATE, each of which shall be considered an original, on this
the day of hfIlitc-c),— , 2014.
ATTEST: ITY •F CORP ' S
Rebecca Huerta, City Secretary R,n 01 .n, City Manager
Approved as to legal form: ' Occs .030 (-4-{
Douglas K. DeFratus 3 I�L
Assistant City Attorney .SY ��%IL
For City Attorney �
SECR!TA�
LESSEE: South Texas Association for Radio Control
Automobile Racing
BY: C t Ci ndy Daughty President / 1
� A
Printed Name: ( N:1629(TkilLt
Date: r-) 1 — I
STATE OF TEXAS
COUNTY OF NUECES
This instru ent was acknowledged before me on ,ui41Z�/7, 2014, by
, President of , on behalf of said
organization.
I ;,a+►q;' !ORI DEEDS of-. Public, State of Texas
a.
I' 2 Notary Public,State of Texas
My Commiss;on Expires e�" !/J}��y
Ocfobet 14, 2014 ZLA ��,C-{ g
•Tinted name:
Commission expires: / J41, /4
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EXHIBIT A
South Texas Association for Radio Controlled Automobile Racing
Property Description: Bill Will Park
Term: January 27, 2014 to January 31, 2019
Program to be operated by Lessee: public, radio controlled race track
Notice Address for Lessee:
STARCAR, Inc.
Attn: President, do Cindy Daughtry
2030 Saratoga
Corpus Christi, Texas 78411
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EXHIBIT C
INSURANCE REQUIREMENTS
LESSEE'S LIABILITY INSURANCE
A. Lessee must not commence work under this Lease until insurance required herein has been obtained and such
insurance has been approved by the City. Lessee must not allow any subcontractor to commence work until all
similar insurance required of the subcontractor has been obtained.
B. Lessee must furnish to the City's Risk Manager, (two) 2 copies of Certificates of Insurance, showing the
following minimum coverage by insurance company(s) acceptable to the City's Risk Manager. The City must be
named as an additional insured for all liability policies, and a blanket waiver of subrogation is required on all
applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day written notice of cancellation, non-renewal, Bodily Injury and Property Damage
material change or termination is required on all Per occurrence/aggregate
certificates.
Commercial General Liability including: $1,000,000 COMBINED SINGLE LIMIT
1. Commercial Form
2. Premises-Operations
3. Products/Completed Operations Hazard
4. Contractual Liability
5. Broad Form Property Damage
6. Independent Contractors
7. Personal Injury
C. In the event of accidents of any kind, Lessee must furnish the Risk Manager copies of all reports of any
accidents within 10 days of the accident.
II. ADDITIONAL REQUIREMENTS
A. Certificate of Insurance:
• The City of Corpus Christi must be named as an additional insured on the liability coverage,
and a blanket waiver of subrogation is required on all applicable policies.
• If your insurance company uses the standard ACORD form, the cancellation clause (bottom
right) must be amended by adding the wording "changed or" between "be" and "canceled", and
deleting the words, "endeavor to", and deleting the wording after "left". ".In lieu of modification of
the ACORD form, separate policy endorsements addressing the same substantive requirements
are mandatory.
• The name of the project must be listed under"Description of Operations".
• At a minimum, a 30-day written notice of cancellation, material change, non-renewal or
termination is required.
B. If the Certificate of Insurance on its face does not show on its face the existence of the coverage required by
items 1.B (1)-(7), an authorized representative of the insurance company must include a letter specifically
stating whether items 1.B. (1)-(7)are included or excluded.
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EXHIBIT D
STANDARD OF MAINTENANCE
SPORT FIELD LEASE CHECKLIST
Due January 31
SITE:
INSPECTOR:
ADDRESS:
Date of Inspection:
League President Signature
All Leases Sport League will be expected to complete this self-inspection checklist form
annually. Due date will be January of the upcoming year.
Each league is responsible for their self inspection. If the inspection is not submitted to
the City of Corpus Christi Parks and Recreation Department, 1201 Leopard, Corpus
Christi, Texas 78401 by January 31 the League will be assessed a fee of$500.00 per
site and the City will do the inspection.
Check "NO" if repairs are not necessary; "YES" if repairs are necessary. A comment is
required for any "YES" answer.
SKINNED AREAS
Yes No
[] [] 1. The soil is too loose to provide good running traction.
[] [] 2. The soil surface is not loose enough around sliding zones for safe sliding.
[] [] 3. The soil is too abrasive for safe sliding.
[ ] [] 4. The soil is too compacted to provide good drainage.
[ ] [] 5. Running paths and sliding zones near bases have become worn and need to
be leveled off.
[] [] 6. Batter's box and home plate areas have become worn and need to be
reconditioned.
[ ] [] 7. Pitcher's mound has become worn and needs to be reconditioned.
[] [] 8. The skinned area has low spots, holes, or is not level and should be
dragged/re-graded.
[] [] 9. There is a hazardous soil buildup (lip) between the skinned area and the turf.
[] [] 10. The skinned area has unsafe wet spots and/or puddles.
[] [] 11. When moist, the skinned area is too sticky and adheres to shoes.
[] [] 12. Coach's box is not level with surrounding area.
[] [] 13. Coach's box is excessively hard.
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COMMENTS
PITCHER'S MOUND
Yes No
[ ] [] 1. The mound does not conform to league requirements.
[ ] [] 2. Platform area behind the rubber is not large enough.
[ ] [] 3. "Push off' and "landing" areas are not constructed with specialized clay.
[] [] 4. "Push-off' and "landing" areas are dished out and need repair.
[ ] [] 5. There is a hazardous soil buildup (lip) between the mound and the infield grass.
COMMENTS
PLAYING SURFACE:
Yes No
[] [ ] 1. Maintenance equipment such as rakes, hoses, etc. have been left on the field.
[] [] 2. Litter and unsafe debris is scattered around the field and player/spectator
areas.
[ ] [] 3. The supply and location of waste cans is
inadequate.
[] [] 4. Sprinkler heads, drainage grates, valve boxes, etc. in the field are above grade
or
have sharp edges or unsafe
protrusions.
[ ] [] 5. There have been recurring accidents from players running into surrounding
objects
such as fencing, light posts, bleachers,
etc.
[ ] [] 6. Our facility does not comply with industry recommended field design
specifications.
COMMENTS
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BASES AND ANCHORING:
Yes No
[] [] 1. The base coverings have unsafe rips or gouges.
[] [] 2. The base framework or hardware is loose or damaged.
[] [] 3. The base ground stake is unsafely protruding above the surface grade.
[] [] 4. The base ground stake is out of alignment or not level with the surface.
[] [] 5. The base ground stake is not firmly secured in its concrete footing.
[] [] 6. The base, ground stake and its footing are not installed according to the
manufacturer's requirement.
[ ] [] 7. The bases do not seat properly with the ground elevation or they are seated
loosely.
[ ] [] 8. The concrete footings have rounded edges and may twist out of place in the
ground.
[] [] 9. The surface of home plate is not level with the surrounding surface.
[] [] 10. The surface of home plate is worn or irregular.
[] [] 11. The pitcher's rubber is not level with the surrounding surface or is not
secured safely into the ground.
[ ] [] 12. The pitcher's rubber is showing unsafe wear or gouges.
COMMENTS
FENCING
Yes No
[] [] 1. Fence posts are loose or improperly set in the ground.
[] [] 2. Fence posts are on the inside of the playing area fence.
[] [] 3. Concrete footings are exposed above ground.
[ ] [] 4. Fencing is not securely attached to the fence posts with loose or broken ties.
[] [] 5. There are unsafe gaps under fencing.
[] [] 6. There is no bottom tension wire or railing to secure the bottom of the fence.
[ ] [] 7. There is not top railing to secure fence at the top.
[] [] 8. Wire ends of chain link fencing are exposed along the top.
[] [] 9. There are damaged portions of fencing that are loose, sharp, protruding, or
unsafe.
[] [] 10. Gates are left open during games.
[] [] 11. There are unsafe gaps in the backstop or netting with worn out boards or
fencing.
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[] [] 12. Backstop does not meet industry recommended specifications.
[] [] 13. There is no warning track or warning track is in unsafe condition.
COMMENTS
TURF AREAS
Yes No
[] [] 1. There are unsafe bare spots in turf with a hard soil surface exposed.
[] [] 2. The surface is uneven because of soil grade.
[] [] 3. Soil is too wet or drains poorly making an unsafe running surface.
[] [] 4. Turf is not uniform in texture, density, or height making an unsafe playing
surface.
[] [] 5. Turf irrigation comes on during games.
[] [] 6. Turf is not stable and "blow-outs" frequently occur.
[] [] 7.Weeds are present with thorns, bristles, or burrs.
[] [] 8. Moles, gophers or other animals have caused mounds or holes.
[ ] [] 9. Hazardous ruts occur on the field from mowing equipment or trenching.
[] [] 10. Permanent materials used to mark foul lines (i.e., white boards or fire hose)
are protruding from
the surface.
COMMENTS
LIGHTING
Yes No
[] [] 1. The lighting was not designed, installed, or inspected by properly trained
engineers or technicians.
[] [] 2. There are burned out lights.
[] [] 3. The beam direction of the lights are out of adjustment.
[] [] 4. The lighting grid pattern on the field is uneven or irregular.
[] [] 5. The lighting foot-candles do not meet industry recommended specifications.
COMMENTS
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BLEACHERS
Yes No
[] [] 1. The nuts and bolts on the bleachers are loose, missing, or protruding.
[ ] [] 2. The guard rails are loose or missing.
[] [] 3. The plank or railing end caps are loose or missing.
[] [ ] 4. Wooden planks are worn out or splintered.
[] [ ] 5. There are hazardous protrusions or sharp edges.
COMMENTS
GENERAL SAFETY CONSIDERATIONS
Yes No
[] [] 1. Skinned foul lines have become rutted and need to be reconditioned.
[] [] 2. The chalking material used is irritating to the eyes.
[] [ ] 3. There are no warning signs posted informing players or spectators of use
rules or hazardous conditions.
[] [] 4. There are no public telephones available for emergency situations.
[] [] 5. Areas that are hazardous or under repair have not been blocked off or
identified.
[ ] [] 6. There is currently no communication between the maintenance staff and the
facility users.
COMMENTS
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