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HomeMy WebLinkAboutC2014-082 - 4/15/2014 - Approved CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering, hereinafter called "Engineer," agree to the following amendment to the Contract for Professional Services for Greenwood Wastewater Treatment Plant Process Rehabilitation/Replacement (Proiect No. E13026), as authorized and amended by: Original NE Agreement I August 16, 2013 I Administrative Approval $49,840.00 EXHIBIT "A", SCOPE OF WORK shall be amended to include additional design, bid and construction administration services as specified in the attached Amendment No. 1 Exhibit "A". EXHIBIT "A", SCHEDULE shall be amended as specified in the attached Amendment No. 1 Exhibit"A". EXHIBIT "A", FEES shall be amended as specified in the attached Amendment No. 1 Exhibit "A", for a revised fee not to exceed $32,710.00 (Thirty-Two Thousand Seven Hundred Ten Dollars and Zero Cents), for a total restated fee not to exceed $82,550.00 (Eighty-Two Thousand Five Hundred Fifty Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Amendment No. 1 Exhibit"B". All other terms and conditions of the August 16, 2013 contract between the City and Engineer will remain in full force and effect. CITY OF CORPUS CHRISTI URBAN ENGINEERING •kjer1L+c ' 1{'18.14 C 20 wt 1, Zo I q Natasha Fudg a '.3, (Date) James L. Urban, P.E., (Date) Acting Director of Capital Programs 2725 Swantner Drive Corpus Christi, Texas 78404 (361)854-3101 Office RECOMMENDED (361)854-6001 Office t( I0 117'Jm L. Sr COUNCIL_ Li- i f' / / , •pera n• Dep-r merit (Date) 3ETARv E '-` RED APPROVE MAR 1 9 2014 qq,,,, ii-WilalAT"- 431 it Office of Management and Budget ( at-i Project No. E13026 ATTEST Fund Source No. 5550950-4252-00000-E13026 Fund Name: Wastewater 2013 CIP(Rev Bds) `n _ _1lL Encumbrance No. E 13)2.1 D NI 2, Rebecca Huerta, City Secretary 4. • of. 14- IAMEND. NO. 1 I Page 1 of 1 2014-082 TEWATER'E13026 GREENWOOD WWTP PROCESS REHABILITATION REPLACEMENT\AMENDMENT NO. 4/15/14 M2014-048 Urban Engineering INDEXED II RBAN Job No.:26175.8101 ENGINEERING January 30, 2014 TRANSMITTED VIA EMAIL Mrs. Natasha Fudge, P.E. Acting Director of Capital Programs City of Corpus Christi P. O. Box 9277 Corpus Christi, Texas 78469 Subject Greenwood WWTP Process Rehabilitation/Reolacejnent City Protect No. E13026 Dear Natasha: We have an A/E Agreement to provide design services for the subject project. This project involves rehabilitation of the aging equipment in the influent Structure, Primary Clarifiers, Anaerobic Digesters and other structures. The 100%plan and specification submittal package was submitted to the City for review on January 17,2014. The package included an estimate of probable construction cost in the amount of$718,100. We are now requesting an amendment to our present AE Agreement to provide some additional design services as well as all of the bidding and construction administration services required for the project. The additional design services include work on the Anaerobic Digester domes and replacement of the Aeration Basin sluice gate that was added after we started on the design. We propose to perform the engineering services indicated above for an additional fee not to exceed $32,710.00. A proposed fee table and revised schedule are attached. We are requesting that the schedule be revised to reflect that our authorized start date was approximately a month after the date indicated In our original schedule and our preliminary submission was later due to the additional work added. If the above is acceptable, please prepare an Amendment No. 1 to the agreement. Should you have any questions please let me know. Sincerely, URBAN ENGINEERING Mark Maroney, P.E. MM/ Enclosure xc James Herds,P.E.—Project Manager w/encl.via email (361)854-3101 2725 SWANTNER DR.•CORPUS CHRISTI,TEXAS 78404 FAX(361)8546001 www.urboneng.com TBPE Firm#145 AMEND. NO. 1 EXHIBIT"A" Page 1 of 3 Revised March 17, 2014 PROPOSED SCHEDULE FOR GREENWOOD WWTP PROCESS REHABILITATION/REPLACEMENT(#E13026) Original Contract Amendment No. 1 Day Date Date Activity Tuesday July 29, 2013 August 20,2013 Begin Design Friday September 23,2013 November 22,2013 Prel. Submittal Monday October 14,2013 January 6,2014 City Review Monday November 11,2013 January 20,2014 Pre-Final Submittal Tuesday November 25,2013 February 18,2014 City Review Thursday December 9,2013 February 27, 2014 Final Submittal Monday December 23,2013 May 5,2014 Advertise for Bids Tuesday January 7,2014 May 13,2014 Pre-Bid Conference Wednesday January 22,2014 May 21,2014 Receive Bids Tuesday March 4,2014 July 22,2014 Contract Aware! Monday April 14,2014 August 25,2014 Begin Construction Friday TBD March 25,2015 Complete Construction AMEND.NO.1 EXHIBIT"A" Pa. 2of3 Summary of Fees Greenwood Wastewater Treatment Plant Rehabilitation/Replacement Original Contract Amendment No. 1 Total Fee Basic Services 1 Preliminary Phase $8,100.00 $0.00 $8,100.00 2 Design Phase 33,900.00 12,100.00 $46,000.00 3 Bid Phase 0.00 4,200.00 $4,200.00 4 Construction Phase 0.00 14,010.00 $14,010.00 Subtotal Basic Services $42,000.00 $30,310.00 $72,310.00 Additional Services(Allowance) 1 Permit Preparation(as applicable) 0.00 0.00 0.00 2 ROW Acquisition Survey(AUTHORIZED) 0.00 0.00 0.00 3 Topographic Survey/Field Investigation 7,840.00 0.00 7,840.00 4 Environmental Issues 0.00 0.00 0.00 5 Construction Observation Services 0.00 0.00 0.00 6 Start-up Services 0.00 0.00 0.00 7 Warranty Phase 0.00 2,400,00 2,400.00 Subtotal Additional Services $7,840.00 $2,400.00 $10,240.00 Total $49,840.00 $32,710.00 $82,580.00 08/16/13 Admin Admin Approval Approval AMEND. NO. 1 EXHIBIT"A" Page 3 of 3 Sample form for Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% 0&M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% li XZ ' m z v Wm . � o • • • • SUPPLIER NUMBER TO BE ASSIGNED BY(KY PURCHASING DIVISION CITY OF CORPUS CHRISTI or DISCLOSURE OF INTEREST hnsti City, of Corpus Christi Ordinance 17112 as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every,qquestion must be answered. If the question is not applicable, answer with"NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: URBAN ENGINEERING P.O.BOX: N/A CORPUS 78404 STREET ADDRESS: 2725 SWANTNER DR. CITY: CHRISTI ZIP: FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑ 4. Association 8 5. Other p U DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City,of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm. Name Job Title and City Department(if known) NSA► 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title 3. State the names of each"board member"of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee AIN 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant (a' . , FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter unless the interest of the City official or employee in the matter is The disclosure shall also be made in a signed writing filed with the City Secretary. Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have notingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the Cheri /10J/of Corpus Christi,Texas as changes occur. Certifying Person: 501 ,,, � C CJ1e ,%if- Title: gtiCtemet„ (type or Print) Signature of Certifying �� Date: I. z• Person: fir-- ' DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant"Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.