HomeMy WebLinkAboutC2014-089 - 4/29/2014 - Approved AMENDMENT No. 1 to the
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly
authorized City Manager or Designee (Director of Engineering Services) and Turner,
Ramirez & Associates, Inc. of Corpus Christi, Texas, a Texas corporation, 5525 S.
Staples, Suite A-7, Corpus Christi, Nueces County, Texas 78411, (Architect/Engineer
—A/E), hereby agree as follows:
1. SCOPE OF PROJECT
AQUATIC FACILITY UPGRADES AND IMPROVEMENTS — COLLIER POOL (Project
No. E14008) — WEST GUTH POOL (Project No. E14007) BOND ISSUE 2012 —
Improvements to aquatic facilities are listed in the top three priorities for development in
the City of Corpus Christi Parks, Recreation and Open Space Master Plan.
Collier Pool is one of the most utilized public facilities in the park system. Dedicated lap
swimmers, open swim participants, learn to swim participants and neighborhood groups
patron the pool on a regular basis. The objective of this bond project is to provide
updates to the facilities to maximize the pool's capacity as well as the city resources
used to keep it operational on a year round basis. The facilities updates may include
but are not limited to; construction of splash pads, wading and zero depth entry pools,
extension of lap lanes and other various swimmer amenities.
West Guth Pool is one of the most popular places for residents in the Northwest to
congregate on a hot summer day according to a capacity survey conducted by Half &
Associates. The objective of this bond project is to provide updates to the facilities to
maximize the pool's capacity as well as the city resources used to keep it operational
during its operating months. The facilities updates may include but are not limited to;
construction of splash pads, wading and zero depth entry, renovation of existing
restroom facilities, addition of shade structures and other various swimmer amenities.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform design services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,
NE will provide monthly status updates (project progress or delays, gantt charts
presented with monthly invoices) and provide contract administration services, as
described in Exhibit "A" and "A-1", to complete the Project. Work will not begin on
Additional Services until requested by the NE (provide breakdown of costs, schedules),
and written authorization is provided by the Director of Engineering Services.
2014-089
4/29/14
M2014-053 Contract for Engineering(NE)Services
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NE services will be "Services for Construction Projects"- (Basic Services for
Construction Projects") which are shown and are in accordance with "Professional
Engineering Services- A Guide to the Selection and Negotiation Process, 1993" a joint
publication of the Consulting Engineer's Council of Texas and Texas Society of
Professional Engineers. For purposes of this contract, certain services listed in this
publication as Additional Services will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will
not begin on any phase or any Additional Services until requested in writing by the NE
and written authorization is provided by the Director of Engineering Services. The
anticipated schedule of the preliminary phase, design phase, bid phase, and
construction phase is shown on Exhibit "A". This schedule is not to be inclusive of all
additional time that may be required for review by the City staff and may be amended by
or with the concurrence of the Director of Engineering Services.
The Director of Engineering Services may direct the A/E to undertake additional
services or tasks provided that no increase in fee is required. Services or tasks
requiring an increase of fee will be mutually agreed and evidenced in writing as an
amendment to this contract. NE shall notify the City of Corpus Christi within three (3)
days of notice if tasks requested requires an additional fee.
4. INDEMNITY AND INSURANCE
A/E agrees to the mandatory contract indemnification and insurance requirements as
set forth in Exhibit "B".
5. FEE
The SUMMARY OF FEES shall be modified by the attached Summary of Fees as
shown in the attached Exhibit A for an additional fee not to exceed $280,050.00 (in
figures), Two Hundred eighty Thousand Fifty Dollars and Zero Cents (in words) for
a total restated fee not to exceed $329,550.00 (in figures) Three Hundred Twenty Nine
Thousand Five Hundred Fifty Dollars and Zero Cents (in words). Monthly invoice
will be submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven
days written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's
estimate of the proportion of the total services actually completed at the time of
termination.
Contract for Engineering(NE)Services
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7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least
75% of the work described herein will be performed by a labor force residing within the
Corpus Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of
the work described herein will be performed by a labor force residing outside the Corpus
Christi Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this
contract to any other person without the prior written consent of the City, except for
routine duties delegated to personnel of the NE staff. If the NE is a partnership, then in
the event of the termination of the partnership, this contract will inure to the individual
benefit of such partner or partners as the City may designate. No part of the NE fee
may be assigned in advance of receipt by the NE without written consent of the City.
The City will not pay the fees of expert or technical assistance and consultants unless
such employment, including the rate of compensation, has been approved in writing by
the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record
drawings, contractor's field data, and submittal data will be the sole property of the City,
may not be used again by the NE without the express written consent of the Director of
Engineering Services. However, the NE may use standard details that are not specific
to this project. The City agrees that any modification of the plans will be evidenced on
the plans, and be signed and sealed by a professional engineer prior to re-use of
modified plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
Contract for Engineering(NE)Services
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CITY OF CORPUS CHRISTI TURNER RAMIREZ ARCHITECTS &
PLANNERS
'
0 2s-
Natasha Fudge, P.E. Philip J n mirez, Al Date
Acting Director, Capital Programs Principal/President
5525 S. Staples St., Suite A-7
Corpus Christi, TX 78411
(361) 994-8900 Office
(361) 994-8955 Fax
RECOMMENDED
Ple111--0 I H Kitu
Mich:el Morris Date 0 CCIUNCIL 2 G
Director of Parks and Recreation
� VH\ti
SECRETA
APPROVED AS TO FORM
Ztic1111144-k• 1-6N1 Office of Management at-'1/'
and Budget
ATTEST
Rebecca Huerta, City ecretary
Contract for Engineering(NE)Services
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Aquatic Facilities Upgrades and Improvements Bond 2012
Department Fund Source No. Amount
Parks and Recreation — 550950-3293-00000-E14008 $161,550.00
Collier
Parks and Recreation — 550950-3293-00000-E14007 $118,500.00
West Guth
Total $280,050.00
Encumbrance No. F140661111-1 E 14001.16tN
4, Ol- t4- t2
Contract for Engineering(NE)Services
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EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
AMENDMENT NO. 1
AQUATIC FACILITY UPGRADES AND IMPROVEMENTS —
COLLIER POOL (Project No. E14008) —WEST GUTH POOL (Project No. E14007)
BOND ISSUE 2012
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant) will:
a) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting. (Already
Completed in Original Contract)
b) Provide scope of geotechnical testing requirements to the City's Geotechnical
Consultant.
c) Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area. (Already Completed in
Original Contract)
d) Develop preliminary requirements for utility relocations replacements or
upgrades. Coordinate with the City's Project Manager and identify operating
departments potential project needs. (Already Completed in Original Contract)
e) Identify right-of-way acquisition requirements and illustrate on a schematic strip
map. (Already Completed in Original Contract)
f) Prepare preliminary opinions of probable construction costs for the
recommended improvements.
g) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must relocated to accommodate
the proposed improvements. (Already Completed in Original Contract)
h) Coordinate with AEP and City Traffic Engineering to identify location of electrical
power conduit.
i) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the
Project Manager, meet and coordinate with agencies such as RTA, CDBG,
USPS, affected school districts (CCISD, FBISD, etc.) community groups, TDLR,
etc. (Already Completed in Original Contract)
j) Identify and recommend public outreach and community stakeholder
requirements.
k) Prepare an Engineering Letter Report (20 — 25 page main-body text document
with supporting appendices) that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
EXHIBIT"A"
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1. Provide a concise presentation of pertinent factors, sketches, designs,
cross-sections, and parameters which will or may impact the design,
including engineering design basis, preliminary layout sketches,
construction sequencing, alignment, cross section, geotechnical testing
report, right-of-way requirements, conformance to master plans,
identification of needed additional services, identification of needed
permits and environmental consideration, existing and proposed utilities,
identification of quality and quantity of materials of construction, and other
factors required for a professional design.
2. Include existing site photos.
3. Provide opinion of probable construction costs.
4. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet and
coordinate with agencies such as RTA, CDBG, USPS, CCISD,
community groups, TDLR, etc.
5. Provide an analysis on project impacts towards "re-engineering" and
effects on cost savings toward City operations, which this project will
affect.
6. Provide anticipated index of drawings and specifications.
I) Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report.
m) Hold Project review meeting with City staff to review and receive City comments
on the Draft Engineering Letter Report.
n) Assimilate all review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic
and hard copies using City Standards as applicable) suitable for reproduction.
o) Assist City in presenting summary of ELR findings to City-appointed capital
project oversight committee having responsible charge of vetting preliminary
project design components prior to proceeding to project design phase. Prepare
Powerpoint presentation, handouts and exhibits for meeting. Provide follow-up
and response to comments.
City staff will provide one set only of the following information (as applicable):
a) Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (NE to coordinate with City Operating
Department.
e) Applicable Master Plans and GIS mapping are available on the City's website.
f) Provide bench marks and coordinates.
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and only for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
EXHIBIT"A"
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a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
c) Prepare construction documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
22"x 34" plan sheets that can be reduced to 11"x 17".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well as
standards sheets for barricades, traffic control plan, work zone pavement
markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and half-size
hard copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary" which will
identify and summarize the project by distinguishing key elements and
opinion of probable project costs.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, as appropriate and, upon Notice to Proceed.
g) Provide one (1) set of the pre-final plans and bid documents (90% submittal -
electronic and half-size hard copies using City Standards as applicable) to the
City staff for review and approval purposes with revised estimates of probable
costs.
h) Hold Project 90% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, and incorporate any requirements into the plans
and specifications, and advise City of responding and non-responding
participants as appropriate and, upon Notice to Proceed.
i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and half-size hard copies using City Standards as applicable) for City's
final review.
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set of the final plans and contract
documents (electronic and half-size hard copies using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
EXHIBIT"A"
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k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that
submittal of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards.
I) Prepare and submit monthly status reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings.
m) Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide the City's standard specifications, standard detail sheets, standard and
special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
b) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
c) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
d) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
e) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the NE's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
f) Prepare Powerpoint presentation in City format for City Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the NE)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
EXHIBIT"A"
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c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The NE will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Attend final inspection with City staff and provide the City with a Certificate of
Completion for the project upon successful completion of the project.
h) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The NE shall, with
written authorization by the Director of Engineering Services, perform the following::
EXHIBIT"A"
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1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The NE will prepare this documentation for all
required signatures. The NE will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
a. Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating
in the area
b. TxDOT utility and environmental permits, multiple use agreements
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
e. NPDES Permit/Amendments (including SSC, NOI NOT)
f. Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g. Nueces County
h. Texas Historical Commission (THC)
U.S. Fish and Wildlife Service (USFWS)
j. U.S. Army Corps of Engineers (USACE)
k. United States Environmental Protection Agency (USEPA)
Texas Department of Licensing and Regulation (TDLR )
m. Texas General Land Office (TGLO)
n. Other agency project-specific permits
2. Topographic Survey and Parcel Descriptions All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional Surveyors'
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2)found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied — i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface utility utility engineering (SUE) shall be provided as part of the scope
of work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent
ROW.
k) Generate electronic planimetric base map for use in project design.
I) Set property corners and prepare right of way strip parcel map depicting all
parcels proposed for acquisition. Metes and bounds descriptions must indicate
parent tract areas based on the most accurate information available. Strip map
EXHIBIT"A"
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will show entire parent tracts at"not to scale" and for information only. All existing
easements within the parcels to be acquired and those within adjacent parcels
must be shown.
m) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements. A strip map showing
all parcels required will be submitted along with parcel descriptions. Additional
fees may be required in resolving boundary conflicts between Owners. A/E shall
submit parcel maps and legal descriptions prior to the 60% submittal.
4. Environmental Issues. Identify and develop a scope of work for any testing, handling
and disposal of hazardous materials and/or contaminated soils that may be discovered
during construction.
5. Public Involvement. Participate in two public meetings. One public meeting shall be
held after submittal of the Final Engineering Letter Report and one public meeting shall
be held prior to start of project construction. Prepare notices, powerpoint presentations,
handouts and exhibits for meetings. Provide follow-up and response to citizen
comments. Revise contract drawings to address citizen comments, as directed by the
City. Prepare notices, handouts and exhibits for public information meetings.
6. Utility Investigation
i) Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and
correlating this information with existing utility records.) These utilities will
be located by obtaining a One-Call Notice and measuring the marked
locations.
ii) Storm Water — Storm water facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible storm water manholes and drainage inlets.
iii) Wastewater—Wastewater facilities within the project limits will be located
to Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction-related excavation shall be located at Quality Level A.
iv) Water — Water facilities within the project limits will be located to Quality
Level C.
v) Gas —Gas facilities within the project limits will be located to Quality Level
C by the NE. The City of Corpus Christi Gas Department will provide
Quality Level A. The NE will coordinate this activity.
vi) Inform local franchises whose utilities fall within the footprint of
construction-related excavation of the potential for encountering their
utility lines during construction.
7. Construction Observation Services. To Be Determined
8. Start-up Services. Provide on-site services and verification for all start-up procedures
during actual start-up of major Project components, systems, and related appurtenances
if needed and required.
EXHIBIT"A"
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9. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task
List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List
does not supersede Exhibit "A".
II. SCHEDULE
A. Collier Pool (Project# E14008)
Date Activity
April 22, 2014 NTP
April 24, 2014 Draft ELR submittal (Revised to include New Pool Option)
May 16, 2014 City Review (3 Weeks)
May 30, 2014 Final ELR submittal (2 Weeks)
August 29, 2014 60% Design Submittal (13 Weeks)
September 19, 2014 City Review (3 Weeks)
December 12, 2014 100% Final Submittal (12 Weeks)
January 2, 2015 City Review (3 Weeks)
February 2, 2015 Advertise for Bids
February 10, 2015 Pre-Bid Conference
February 18, 2015 Receive Bids
April 21, 2015 Contract Award
May 18, 2015 Begin Construction
May, 2016 Complete Construction
EXHIBIT"A"
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B. West Guth Pool (Project# E14007)
Date Activity
April 22, 2014 NTP
April 24, 2014 Draft ELR submittal (Revised to include New Pool Option)
May 16, 2014 City Review (3 Weeks)
May 30, 2014 Final ELR submittal (2 Weeks)
August 29, 2014 60% Design Submittal (12 Weeks)
September 19, 2014 City Review (3 Weeks)
December 12, 2014 100% Final Submittal (12 Weeks)
January 2, 2015 City Review (3 Weeks)
TBD Advertise for Bids
TBD Pre-Bid Conference
TBD Receive Bids
TBD Contract Award
TBD Begin Construction
TBD Complete Construction
Ill. FEES
A. Fee for Basic Services. The City will pay the A/E a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided in Section I.A.1-4, NE
will submit monthly statements for basic services rendered. In Section I.A.1-3, the statement will
be based upon NE's estimate (and with City's concurrence) of the proportion of the total
services actually completed at the time of billing. For services provided in Section I.A.4, the
statement will be based upon the percent of completion of the construction contract. City will
make prompt monthly payments in response to NE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the NE a not-to-exceed fee as per the
table below:
EXHIBIT"A"
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Revised November 13,2012
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EXHIBIT "A-1" TASK LIST
(Provides supplemental description to Exhibit"A". Exhibit"A-1"Task List does not supersede Exhibit"A.")
CITY OF CORPUS CHRISTI, TEXAS
AMENDMENT NO. 1
AQUATIC FACILITY UPGRADES AND IMPROVEMENTS —
COLLIER POOL (Project No. E14008) —WEST GUTH POOL (Project No. E14007)
BOND ISSUE 2012
The scope and fee presented herein, and on Exhibit "A" are based on the following:
Project Budgets: $3,500,000.00
Estimated Construction Budgets: $2,800,000
Basic Services:
1) The Collier Pool project limits include Collier Pool and limited portions of
Collier Park located at 3801 Harris Drive Boulevard, Northwest of Weber
Road and Southwest of South Staples Street. The West Guth Pool project
limits include West Guth Pool and limited portions of West Guth Park located
at 9705 Up River Road, Northeast of Leopard Street and West of Rand
Morgan Road.
2) Contact Texas Excavation Safety System, Inc. (Texas811) to locate existing
private and/or City utilities in the field, and coordinate with appropriate City
operating department.
3) Perform field investigation surveys (as authorized by Additional Services) as
required to define specific areas of new work along with the applicable
parameters required to complete the Engineering Letter Report and
Construction Drawings
4) Attend and participate in project kickoff and planning meetings (2 meetings)
with City staff to discuss planning and conceptual design.
5) Review available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
6) Prepare one (1) hard copy and one (1) electronic copy of the Draft
Engineering Letter Report including all pertinent information as described in
Exhibit "A". Included in the ELR will be a discussion on the viability of
forgoing the improvements indicated in the original scope of work and
proceeding with complete demolition and new construction of the pool
facilities.
7) Review with City staff, revise, and furnish one (1) hard copy and one (1)
electronic copy of the Final Engineering Letter Report, and obtain approval to
proceed to Design Phase.
EXHIBIT"A-1"
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Revised April 2010
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8) Participate with staff at two (2) public information meeting (as authorized by
Additional Services). Prepare exhibits as required to illustrate scope of
proposed improvements.
9) Develop construction drawings in English units in 22" x 34" sheets, including
but not limited to, the following (as required for this project):
• Title Sheet/Vicinity Map
• Project Location Map
• General Notes and Testing Schedule
• Estimated Quantities Summary
• Demolition/ Plan
• Existing Utility Basemaps (Water, Wastewater, Storm Water and
Gas)
• Existing Topographic Survey Sheet(s)
• General Grading Plan
• Fencing Plan and Details
• Parking Lot Site Plan
• Sidewalk Details
• Curb Ramp Details
• Pavement Marking and Signage Plan
• Pavement Marking Details
• Waterline Tie-in Sections
• Landscaping Plan
• Landscaping Details
• Irrigation Plan
• Irrigation Details
• Site Electrical / Lighting Plan
• Storm Water Pollution Prevention Plan (SWPPP)
• Storm Water Pollution Prevention Details
• Storm Water Quality Management Plan
• Miscellaneous Details
• City of Corpus Christi ADA Standards
• Pool Dimension Plan
• Pool House / Pump Room Dimension Floor Plan
• Pool Reference Plan
• Pool House / Pump Room Reference Floor Plan
• Enlarged Restroom, Shower Plans
• Pool House / Pump Room Reflected Ceiling Plan
• Pool House / Pump Room Exterior Elevations (All 4 Sides)
• Pool Sections (Transverse & Longitudinal)
• Building Sections (Transverse & Longitudinal)
• Pool Wall Sections (@ All Unique Conditions)
• Pool House / Pump Room Wall Sections (@ All Unique Conditions)
• Wall Types
• Plan & Section Details
EXHIBIT"A-1"
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• Window & Door Details
• Door Types & Schedule
• Window Types & Schedule
• Pool House / Pump Room Roof Plan
• Finish Schedules
• Interior Elevations & Millwork Details
• Pool House / Pump Room Furniture Plan
• Pool Structural Plan
• Pool House / Pump Room Foundation Plan
• Pool House / Pump Room Structural Framing Plan
• Pool House / Pump Room Roof Framing Plan
• Pool Foundation Details
• Pool House / Pump Room Foundation Details
• Structural Framing Details
• Pool House / Pump Room HVAC Plans
• HVAC Details
• Pool Piping / Plumbing Plan
• Pool House / Pump Room Plumbing Plan
• Enlarged Pump Room Plumbing / Equipment Plan
• Plumbing Riser Diagram / Details
• Pool Electrical Power Plan
• Pool House / Pump Room Electrical Power Plan
• Pool Electrical Lighting Plan
• Pool House / Pump Room Electrical Lighting Plan
• Electrical One Line Diagram / Details
• Pool House / Pump Room Telecommunications Plan (Performance
Design)
• Pool House / Pump Room Special Systems Plan
10) Prepare opinion of probable construction costs including contingency
amounts.
11) Prepare Special Provisions, Specifications and Forms of Contracts and Bonds to
include:
• Title Page
• Table of Contents
• Invitation to Bid
• Instructions to Bidders
• Bid Form
• Bid Form Exhibit A
• Compliance to State Law on Nonresident Bidders
• Conflict of Interest Questionnaire
• Disclosure of Interest
• Non-Collusion Certification
• Statement of Experience
EXHIBIT"A-1"
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• Agreement
• Performance Bond
• Payment Bond
• General Conditions
• Insurance Requirements
• Wage Rate Requirements
• Minority/ MBE Participation Policy
• Supplementary Conditions
• General Requirements
• Part S— Standard Specifications
• Part T—Technical Specifications (if required)
• Geotechnical Report (by others)
12) Provide Quality Control/Quality Assurance (QC/QA) interim review and
prepare submittal for City's review depicting pre-final development of the
contract drawings and specifications.
13) Address comments received from the City for the pre-final submittal.
14) Provide Quality Control/Quality Assurance (QC/QA) final review and submit
one (1) reproducible hard copy of the final contract drawings and
specifications to the City for bidding process.
15) Update the opinion of probable construction costs.
16) Provide copy of contract documents along with appropriate fee to Texas
Department of Licensing and Regulation (TDLR) for review and approval of
accessibility requirements for pedestrian improvements (as authorized by
Additional Services).
17) Provide Bid Phase Services in accordance with Exhibit 'A' of the Contract for
Professional Services.
18) Provide Construction Phase Services in accordance with Exhibit 'A' of the
Contract for Professional Services.
19) Prepare monthly progress reports for submittal to the City. Monthly progress
reports shall be submitted by the 5th of each month.
20) NE will coordinate with City and AEP for lighting conduit locations and pole
relocations. Conduit for future City MIS will not be included.
Additional Services:
PERMITTING
1) Upon receiving authorization from the City to proceed, furnish to the City all
EXHIBIT"A-1"
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engineering data and documentation necessary for all required governmental
permits as needed to complete the project.
2) Prepare and submit permit applications and associated fees to the
appropriate authorities required to complete the project.
RIGHT OF WAY ACQUISITION
None anticipated.
TOPOGRAPHIC SURVEY
1) Research horizontal and vertical controls.
2) Pre-plan control survey.
3) Set control points in the field.
.4) Establish vertical control points (bench marks) and perform level loops.
5) Establish horizontal control on control points by traverse.
6) Perform topographic survey within project limits to be improved.
7) Locate and tie-in tract boundaries.
8) Locate and tie-in known utilities and structures.
9) Download raw survey field data, copy field notes, reduce data and check
results.
10) Prepare AutoCAD drawing of topographic survey. _
ENVIRONMENTAL ISSUES
1) None anticipated.
PUBLIC INVOLVEMENT PHASE
1) Assist the City in preparing notices, handouts and exhibits for public
information meeting. Two (2) meetings are anticipated per project.
2) Assist the City in conducting the public information meeting.
3) Assist the City with follow-up and response to citizen comments.
4) Revise contract drawings to address citizen comments, as directed by the
City.
EXHIBIT"A-1"
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SUBSURFACE UTILITY INVESTIGATION
Upon receiving authorization from the City to proceed, provide Subsurface Utility
locations at sufficient locations to identify underground utilities. Investigations shall be
in accordance with Section 8 under Additional Services in Exhibit "A".
CONSTRUCTION OBSERVATION SERVICES
Scope and fee to be determined.
START-UP SERVICES
Scope and fee to be determined.
WARRANTY PHASE
Upon receiving authorization from the City to proceed, conduct a maintenance
guaranty inspection toward the end of the one-year period after acceptance of the
project. Note defects requiring contractor action to maintain, repair, fix, restore,
patch, correct or replace improvements under the maintenance guaranty terms of
the construction contract. Document the condition and prepare a report for the City
staff of the locations and conditions requiring action.
EXCLUSIONS
Specifically Excluded from Scope and Budget (to be investigated during the
Preliminary Engineering Phase to possibly be included in the Final Design)
The following tasks and project elements are currently not included in the project
scope of work, project budget, and MGM's engineering fees:
1) Offsite storm water, wastewater, and waterline improvements.
EXHIBIT"A-1"
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Aquatic Facility Upgrades and Improvements
Project No. E14008&E14007
BOND ISSUE 2012
SUMMARY OF FEES
Original Con tract Amendment No. 1
Collier West Guth Collier West Guth Total
Basic Services Fees
1 Preliminary Phase $31,500.00 $18,000.00 $49,500.00
2a 60%Design Phase 0.00 0.00 47,750.00 33,750.00 $81,500.00
2b 100% Design Phase 0.00 0.00 47,750.00 33,750.00 $81,500.00
3 Bid Phase 0.00 0.00 3,000.00 2,000.00 $5,000.00
4 Construction Administration 0.00 0.00 20,000.00 15,000.00 $35,000.00
Phase
Subtotal Basic Services Fees 31,500.00 18,000.00 118,500.00 84,500.00 252,500.00
Additional Services Fees(Allowance)
1 Pemit Preparation 0.00 0.00 TBD TBD 0.00
2 ROW Acquisition Survey 0.00 0.00 None None 0.00
3 Topographic Survey and 0.00 0.00 7,500.00 5,000.00 12,500.00
Parcel Descriptions
4 Environmental Issues 0.00 0.00 None None 0.00
5 New Pool Option 21,050.00 17,000.00 38,050.00
6 Public Involvement 0.00 0.00 4,500.00 4,500.00 9,000.00
7 Subsurface Utility 0.00 0.00 7,500.00 5,000.00 12,500.00
Investigation
8 Construction Observation 0.00 0.00 TBD TBD 0.00
Services
9 Start-up Services 0.00 0.00 2,500.00 2,500.00 5,000.00
10 Warranty Phase 0.00 0.00 0.00 0.00 0.00
Subtotal Additional Services Fees 0.00 0.00 43,050.00 34,000.00 77,050.00
Total Authorized Fee 31,500.00 18,000.00 161,550.00 118,500.00 329,550.00
49,500.00 280,050.00
Administrative Approval
30-May-13 Council Approval
EXHIBIT"B"
Page 1 of 1
Sample form for:
COMPLETE PROJECT NAME Payment Request
Project No.XXXX Revised 07/27/00
invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced invoice invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD .TBD 0%
O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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DISCLOSURE 2OF INTEREST
Chnsti
City of Corpus Christi Ordinance 17112, as amended. requires all persons or firms seeking to do
business with the City to provide the follow ing information. 1:v cr question must he answered.
If the question is not applicable. answer with \,1". See rev Brae side for Filing Requirements.
Certifications and definitions.
COMPANY NAME: Turner, Ramirez& Associates,Inc.
P.O. BOX:
STREET ADDRESS: 5525 S. Staples Street,Suite A7 CITY: Corpus Christi ZIP: 78411
HRNI IS: I. Corporation X 2. Partnership _
U I . Soli O' ner ❑
4. :Association U 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary. please use the reverse side of this pace or attach separate sheet.
1. State the names of each 'employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named `"firm.'
\�t Job Tide and City Department (if known)
2. State the names of each "official"of the City of Corpus Christi having an "ownership interest'
constituting 3% or more of the ownership in the above named-firm.-
,7115; Title
3. State the names of each "hoard member- of the City of Corpus Christi hav ins an "ow nei-ship
interest''constituting 3%or more of the ownership in the above named `'firm.
\lime .Board Commission or Committee
r 11,t .T. Jiii,„..„ S.:.-.6„.,..."-e, 7. n6_,,,7,A.,-)4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named "firm.'.
, at me Consultant
A/
EXHIBIT"D"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof, you shall
disclose that fact in a signed writing, to the City official. employee or body that has been
requested to act in the matter, unless ate interest of the City official or employee in the matter is
a parent. The disclosure shall also be made in a signed writing tiled with the Clty Secretary.
[Ethics Ordinance Section 2-349(d)1
CERTIFICATION
f certify that all information provided is true and correct as of the date of this statement, that I
have not -knowingly withheld disclosure of' any information requested: and that supplemental
statements will be promptly submitted to the City of Corpus Christi.Texas as changes occur.
Certifying Person: Philip John Ramirez.AIA I EFt) Title: Principal/President
(1".pcar Print}
Signature of Certifying Date:
Person:
DEFINITIONS
a. "Board member." A member of any board. commission. or committee appointed by the
City Council of the City of Corpus Christi.Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likel to
have an effect on that interest that is distinguishable From its effect on members of the public
in general or a substantial segment thereof.
c. -Employee.- Any person employed by the City of Corpus Christi. Texas either on a full or
part-time basis. but not as an independent contractor.
d. "Firm." Any entity operated for economic gain. whether professional. industrial or
commercial. and whether established to produce or deal with a product or service, including
hut not limited to. entities operated in the form of sole proprietorship, as self-employed
person. partnership, corporation.joint stock company.joint venture, receivership or trust,and
entities which for purposes of taxation arc treated as non-profit organizations.
e. "C)fticial.' -File Alayor. numbers of the City Council, City Manager. Deputy City
Manager, Assistant City Managers. Department and Division Heads. and Municipal Court
Judges of the City of Corpus Christi.Texas.
f. "Ownership Interest." Legal or equitable interest. whether actually or constructively held.
in a firm, including when such interest is held through an agent, trust, estate. or holding
entity. "Constructively held- refers to holdings or control established through voting trusts.
proxies. or special terms of venture or partnership agreements.-
g "Consultant.-Any person or firm, such as engineers and architects. hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT"D"
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