HomeMy WebLinkAboutC2014-090 - 4/29/2014 - Approved CITY OF CORPUS CHRISTI
AMENDMENT NO. 1
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Director of Engineering Services) and Freese and Nichols,
Inc., a Texas corporation, 800 North Shoreline Boulevard, Suite 1600N, Corpus Christi,
Nueces County, Texas 78401, (Architect/Engineer—NE), hereby agree as follows:
1. SCOPE OF PROJECT
City of Corpus Christi Desalination Program (E13063) -The City of Corpus Christi has
secured financial and technical assistance from the US Bureau of Reclamation to initiate
and perform a one-year pilot study on seawater, brackish water, and variable salinity
desalination.
This project, Amendment No. 1, will consist of four technical memoranda focused on the
desalination technologies and pilot plant siting. Amendment No. 1 will also focus on the
development requirements and protocols for future work. Additional funding sources and
partnerships will be identified and developed during this project.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,NE
will provide monthly status updates (project progress or delays, gantt charts presented with
monthly invoices)and provide contract administration services, as described in Exhibit"A"
and "A-1", to complete the project. Work will not begin on Additional Services until
requested by the NE (provide breakdown of costs, schedules), and written authorization is
provided by the Director of Engineering Services.
NE services will be "Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Director of Engineering Services. Work will not
begin on any phase or any Additional Services until requested in writing by the NE and
written authorization is provided by the Director of Engineering Services. The anticipated
2014-090 Contract for Engineering(AIE)Services
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NGE\JENNIFER\WATER\E13063 CITY OF CC DESALINATION PROGRAM\AMENDMENT NO.1\CONTRACT\CONTRACT.DOC
Ord. 030173
Freese and Nichols Inc. INDEXED
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Director of Engineering Services.
The Director of Engineering Services may direct the NE to undertake additional services or
tasks provided that no increase in fee is required. Services or tasks requiring an increase
of fee will be mutually agreed and evidenced in writing as an amendment to this contract.
NE shall notify the City of Corpus Christi within three (3) days of notice if tasks requested
requires an additional fee.
4. INDEMNITY AND INSURANCE
NE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the NE a fee, as described in Exhibit "A", for providing services
authorized, a revised fee not to exceed $966,699.00(Nine Hundred Sixty-Six Thousand
Six Hundred Ninety-Nine Dollars and Zero Cents)for a total restated fee not to exceed
$1,016,047.00 (One Million Sixteen Thousand Forty-Seven Dollars and Zero Cents).
Monthly invoices shall be submitted in accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The NE agrees that at least 75%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The NE will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without written consent of the City.
Contract for Engineering(NE)Services
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The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractors field data, and submittal data will be the sole property of the City, may not be
used again by the NE without the express written consent of the Director of Engineering
Services. However, the NE may use standard details that are not specific to this project.
The City agrees that any modification of the plans will be evidenced on the plans, and be
signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI FREES AND NICHOLS, INC.
5. IV• y� Z. 4.814-
Fud•`-, Date Ron Guzman, P.E., Date
Acting Director, Capital Programs Principal
800 N. Shoreline, Suite 1600N
Corpus Christi, Texas 78401
RECOMMENDED (361) 561-6500 Office
(361) 561-6501 Fax
y
Operating Department Date 3
030.VED
e I• J 12
I ic- of Management Da SEt$lT
and Budget
Project No: E13063
Fund Source No: 550950-4080-00000-E13063
ATTEST Fund Name: Water CIP
Encumbrance No:
Rebecca Huerta, City Secretary ENTERED
APR 04 2014
CONTRACT MANAGER
Contract for Engineering(AIE)Services
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K:IENGINEERING DATAEXCHANGEUENNIFERIWATER\E13063 CITY OF CC DESALINATION PROGRAMWMENDMENT NO.11CONTRACTICONTRACT.DOC
CONTRACT MODIFICATIONS
CITY OF CORPUS CHRISTI, TEXAS
Variable Salinity Desalination (VSD) Demonstration
(Project No. E13063)
This document is intended to amend or supplement the original scope of work
included in Exhibit "A" and the associated Exhibit "A-1" for Project No. E13063. All
items not amended or supplemented in this document shall remain as stated in the
original documents.
2.TM #1—Desalination Technology Research
Amend Paragraph (a)(5) to read:
5. Investigation of Alternative Energy Sources to Include:
i. Wave Action
ii. Geothermal
iii. Solar
iv. Fuel Cell
v. Wind
vi. Other Energy Source(s) Identified During Phase 2
3.TM #2—Variable Salinity Desalination Plant Siting Analysis
Amend Paragraph (a)(2)(a) by adding the following to the end of the existing
paragraph:
Proximity to heavy transport such as rail and maritime will also be considered in
the plant siting evaluation.
Amend Paragraph (c)(1)(b) to read:
b. Identify a recommended concentrate disposal method for the pilot study
phase. Additional disposal options will be considered, as appropriate, including
coordination with manufacturers to determine if there are beneficial uses of
brine that can be implemented during the pilot study phase.
4.TM #3—Variable Salinity Desalination Plant Technical Criteria
Replace Paragraph (c)(8)(b)(iv) with the following language:
iv. Obtain proposals from pretreatment, membrane, and innovative technologies
manufacturers for City review.
A EED Y FREESE AND NICHOLS, INC.
Ron Guz an, P.E., Principal Date
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
CITY OF CORPUS CHRISTI DESALINATION PROGRAM
PROJECT NO. E13063
I. SCOPE OF SERVICES
A. BASIC SERVICES
The City is undertaking a Variable Salinity Desalination(VSD)Demonstration Program. These basic
services are required to provide the necessary information and preparation to successfully perform
and complete the study. Amendment No. 1 to Project No. E13063 will provide:
• VSD Plant Site Selection Recommendation. The site selection will be driven by several factors
including environmental, land use, technical, financial, accessibility, proximity to water supply
sources, both brackish and seawater, availability of electrical and utility services, and waste
disposal considerations, as well as other factors including integration of a full scale plant into the
City's water supply which will be weighted and ranked to select and recommend a testing site for
Variable Salinity Data Collection and Technology Testing.
• A background perspective on "State-of-the-Art" of desalination both brackish and seawater as
that technology relates to being incorporated into the long-term water management strategies for
the City of Corpus Christi (City).
• A Work Plan and study protocol for the Variable Salinity Data Collection and Technology Testing
and obtaining regulatory and Reclamation approval to proceed with the Demonstration.
• Further investigation of potential brackish groundwater areas identified during Phase 1, being
performed by a brackish groundwater consultant,which are possible brackish water sources for
the Variable Salinity Data Collection and Technology Testing.
• Amendment No. 1 Encompasses Tasks which are part of both Phase 2 and Phase 3 of the
Desalination Program.
a) Phase 2 is defined as Desalination Technology Research and Demonstration Plant Site
Selection. Phase 2 will be initiated and completed under Amendment No. 1 within the
scope of Technical Memorandum (TM) #1 and TM #2.
b) Phase 3 is defined as Variable Salinity Desalination Protocol Development,
Demonstration Plant Implementation,Technology Testing, and Data Collection. Phase 3
will be initiated under Amendment No. 1 with the development and completion of TM#3
and TM #4. Phase 3 will continue, in a future Amendment No. 2, as the program
progresses to Demonstration Implementation,Technology Testing,and Data Collection.
US Bureau of Reclamation Grant Funds can be applied to Phase 3 effort at a
proportional match of 1-to-1.
• Design criteria for the Desalination Demonstration Plant will be developed under the Scope of
TM#3. A process for the development of full scale design criteria will also be proposed in the
TM #3 deliverable, but the specific design and operating criteria cannot be developed until
completion of the Desalination Demonstration,Technology Testing,and Data Collection. These
AMEND. NO. 1
EXHIBIT "A"
Page 1 of 14
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criteria are also dependent on the involvement and participation of specific stakeholders and
industries.
a) The Demonstration Plant is defined as the temporary plant designed and operated
based on the protocol and criteria developed in TM#3. This plant will be operated for an
estimated twenty (20) months and will be used to employ a variety of treatment
processes, equipment configurations, and strategies defined in TM #3.
b) The Full Scale Plant is defined as the long-term, infrastructure unit which will produce
water for customers.
• The Desalination Implementation Plan which will include a summary of all findings from the
Variable Salinity Desalination Demonstration and represent a complete plan and model for
desalination in Corpus Christi can only be developed after the Desalination Demonstration is
complete. The Scope of Amendment No. 1 does not include the Demonstration Plant or
activities resulting from the Demonstration.
1. Project Administration. The Architect/Engineer-NE (also referred to as Consultant) will
conduct the following administration activities:
a) Meetings
1. Kick-off Meeting (1) with the City
2. Up to four (4) coordination meetings with the City
3. Up to four (4) coordination meetings amongst consultant team and
Reclamation.
4. TM#1 - Draft Review Meeting (1)with City and Reclamation
5. TM#2—Draft Review Meeting (1) with City and Reclamation
6. TM #3 - Draft Review Meeting (1) with City and Reclamation
7. TM #4—Draft Review Meeting (1) with City and Reclamation.
b) Status Reports
1. Provide a monthly status report to the City. This report shall include progress
in the last month, anticipated progress for the upcoming month, upcoming
submittals/milestones, upcoming meetings/workshops,data requests/project
needs, and list of milestones denoting completion or notes for pending
completion.
c) Reclamation Coordination
1. Coordinate with City and Reclamation to fulfill obligation tasks of
Reclamation Grant for Phase 3 Variable Salinity Data Collection and
Technology Testing reporting requirements. Status reports will also be sent
during the Phase 2 efforts.
a. Quarterly Performance Reporting (Progress reports including
milestone date compliance, budget compliance and identification of
potential issues and resolutions.
b. Quarterly SF425 Financial Reporting
2. TM#1 — Desalination Technoloav Research. The NE will:
a) Research and summarize water resource studies involving Seawater
Desalination, Brackish Groundwater Desalination, and Aquifer Storage and
Recovery (ASR). A brief summary of only pertinent information from the
researched studies will be presented in a technical memorandum. The summary
will be broad based to facilitate educational, background and baseline information
on previous and on-going significant projects as they may relate to the study.
Based on previous study approaches, identify feasible technologies and/or
approaches that could benefit from being evaluated further as part of a pilot study
and document a list of lessons learned. The projects identified below are not an
AMEND. NO. 1
EXHIBIT "A"
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exhaustive list and other pertinent projects may be considered.
1. Seawater Desalination:
a. Corpus Christi
Large Scale Demonstration Desalination Feasibility Study
ii. Padre Island Desalination Plant Feasibility Analysis and
Siting Plan
b. Texas
Texas Seawater Desalination Demonstration Project
(Brownsville Public Utilities Board)
ii. Feasibility and Pilot Study, South Padre Island Seawater
Desalination Project (Laguna Madre Water District)
iii. Summary of TCEQ Regulations
c. National
Tampa Bay Seawater Desalination Project
ii. Carlsbad Seawater Desalination Project
iii. Taunton River Desalination Project
d. International
2. Brackish Groundwater Desalination:
a. Corpus Christi
Summary of findings from City's groundwater consultant
b. Texas
Brief Summary of TWDB Brackish Groundwater Data Base
ii. Brief Summary of TWDB Cost of Brackish Desalination in
Texas
iii. Brief Summary of TCEQ Regulations Relating to Brackish
Groundwater
c. National— National Groundwater Association
Brief Summary of National Prospective on brackish
groundwater development
3. Aquifer Storage and Recovery (ASR):
a. Corpus Christi
Summary of findings from City's groundwater consultant
ii. TWDB—Geologic Characterization of and Data Collection
in the Corpus Christi Aquifer Storage and Recovery
Conservation District and Surrounding Counties
iii. Summary of regulations of Corpus Christi Aquifer Storage
and Recovery Conservation District
b. Texas
TWDB—Corpus Christi ASR Report (2012)
ii. Summary of SAWS Aquifer Storage and Recovery
Implementation
iii. Summary of TCEQ Regulations
c. National— National Groundwater Association
Brief Summary of National Prospective on ASR
Development
4. Variable Salinity Desalination (VD)
5. Alternative Energy Sources
b) Submit six (6) hard copies and one (1) electronic file on CD of the Draft Technical
Memorandum to the City and three (3) hard copies and one (1) electronic file on
CD to Reclamation for technical review and comments.
c) After the draft review meeting, incorporate comments and submit six (6) hard
AMEND. NO. 1
EXHIBIT "A"
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copies and one (1) electronic file on CD to City and three (3) hard copies and one
(1) electronic file on CD to Reclamation.
3. TM#2—Variable Salinity Desalination Plant Siting Analysis. The NE will:
a) Raw Water Quantity& Quality
1. Review the hydro-geologic results prepared by others for the City to
establish acceptable brackish aquifer productivity and quality, including
existing potential wells.
2. Review surface water sites, up to 5 site-specific locations, and identify
pertinent site constraints
a. The location of the pilot will be directly influenced by the feasibility
of locating the full scale plant such as intake location, brine
disposal location and proximity to water distribution and demand
centers. The pilot site will be located in the same general vicinity
as the future full-scale plant.
3. A ranking and weighting system will be developed to select up to two (2)
sites, which appear to be suitable pilot study areas (Candidate Sites).
b) Candidate Site Selection—Once candidate sites are identified, the NE will
coordinate with the City to select up to two (2) potential sites which appear to be
acceptable and which will serve to meet the objectives of a variable salinity
desalination study. Consideration will be given to proximity to existing utilities and
utilizing existing facilities, whenever possible, such as co-locating at Power
Plants, utilizing existing groundwater wells, locations of potential groundwater
development fields that have been identified by the City's groundwater consultant,
obtaining raw water quality data from existing wells and surface water monitoring
stations. Right of entry permission shall be obtained by the NE and preliminary
site survey performed to assess any fatal flaw issues. The NE will identify
additional sampling/testing needs to address data gaps.
c) Detailed Site Investigation—The NE will perform a more detailed site
investigation to analyze, document and compile the technical, environmental, land
use and financial constraints associated with each of the candidate pilot plant
sites, including:
1. Concentrate Disposal Evaluation
a. Evaluating available concentrate disposal options (including
temporary TCEQ wastewater discharge permit, co-disposal at
existing power plant discharge, City's wastewater collection system
through its industrial pretreatment program, others) for the pilot
study including consideration of:
i. Previously conducted pilot studies around the state and
country
ii. Input from Reclamation, TCEQ, City staff, Coastal Bend
Bays and Estuaries Program
iii. Potential ability to be up-scaled to full scale system
b. Identify a recommended concentrate disposal method.
2. Regulatory Coordination. The NE will:
a. Legislative and Permitting Constraints
i. Development of Permitting Timelines and Schedules
ii. Define Strategies and Plan of Action
b. Conduct up to two (2) regulatory meetings between City, TCEQ,
Reclamation, TWDB, and other selected stakeholders to review
final site location of Pilot plant and discuss issues/concerns for the
' AMEND. NO. 1
EXHIBIT "A"
Page 4 of 14
Variable Salinity Desalination Study.
c. Submit permitting applications for TPDES permit for concentrate
disposal and TCEQ approval of pilot plant study protocol.
3. Other Considerations—Additionally, potential sites will be screened for
security concerns, including preliminary aquatic environmental
considerations, and other applicable considerations. The A/E will assist
the City in meeting with landowners to discuss lease/land use issues and
obtaining pilot facility agreements.
d) Preferred Variable Salinity Desalination Plant Site— In consultation with the City,
the NE will make a recommendation on the preferred pilot study site after
detailed site investigations have been completed.
e) Submit six (6) hard copies and one (1) electronic file on CD of the Draft Technical
Memorandum to the City and three (3) hard copies and one (1) electronic file on
CD to Reclamation for technical review and comments.
f) After the draft review meeting, incorporate comments and submit six (6) hard
copies and one (1) electronic file on CD of the Final Technical Memorandum to
City and three (3) hard copies and one (1) electronic file on CD to Reclamation.
4. TM #3—Variable Salinity Desalination Plant Technical Criteria. The NE will:
a) Discuss the potential benefits for Variable Salinity Desalination —
1. Strategy for Development of full scale design criteria
2. Development of refined life cycle costing
3. Operation and Maintenance verification
4. City gaining operational experience
5. Public educational value
6. Possibility of testing other third party technologies
b) Incorporate pertinent findings from the Desalination Technology Research
Technical Memorandum (TM#1) and the Variable Salinity Desalination Plant
Siting Analysis Technical Memorandum (TM#2) and establish the Study
Objectives.
c) Develop the necessary planning, regulatory and technical requirements to
implement Desalination Pilot Study. Phase 2 work will include the requirements to
execute the following:
1. Obtain TCEQ/Reclamation approval of pilot study protocol.
2. Brackish water well and supply (new well on site, existing well and
transport to site, or approved alternative).
3. Schematic VSD Plant Complex layout (seawater intake, groundwater
supply, tanks, site contours, canopies, office trailer, piping, electrical,
SCADA, phone, fencing and site lighting).
4. Obtain waste disposal permit or waste disposal authorization.
5. Estimate Manpower requirements
a. Operator(City)
b. Maintenance (City)
c. Others
6. Coordination of laboratory sampling and testing for Phase 2 including:
Characterization of brackish groundwater quality for the site selected and
Characterization of seawater quality for the site selected. The laboratory
sampling and testing is to be performed by the City.
7. Describe security requirements for the VSD plant site.
8. VSD Data Collection and Technology Testing Work Plan.
a. Develop Work Plan
AMEND. NO. 1
EXHIBIT "A"
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i. Refine Process flow diagram of pilot test based on
previous readily available pilot projects
ii. Determine anticipated pilot testing blending ratio ranges
iii. Anticipated testing water quality ranges
iv. Duration of testing period
v. Testing requirements
vi. Laboratory protocols
vii. Reporting and monitoring
b. Equipment Selection
i. Determine pre-treatment performance requirements and
objectives (including equipment types)
ii. Determine MF/UF performance, requirements and
objectives
iii. Determine RO performance requirements and objectives.
iv. Obtain proposals from pretreatment and membrane
manufacturers for City review.
v. Select equipment to be piloted based on required data,
performance goals, and manufacturer support during
testing, certification, certified challenge studies, and
approval of vendors.
vi. Assist City in obtaining lease/purchase agreements for
Pilot equipment
c. Quality Assurance/Quality Control Plan. Discuss the individual
responsibilities of the City, Reclamation, Engineer, equipment
manufacturer, operator and laboratory staff to establish and
maintain quality control throughout the pilot study, including:
i. Equipment calibration and maintenance
ii. Chain of Custody
iii. Operator Schedules/Logs
d. Identify Construction Permit Requirements
i. Building Permits
ii. Electrical Permits
iii. Other City Required Permits
e. Obtain TCEQ/Reclamation approval of pilot study protocol.
d) Develop the Execution Plan for Phase 3 VSD Data Collection and Technology
Testing. The Execution Plan will include:
1. Communication plan
2. Progress reports including milestone date compliance, budget compliance
and identification of potential issues and resolutions.
3. Grant funding administration plan and requirements
4. Sequencing of work activities
5. Identification of roles and responsibilities of Reclamation
6. Identification of roles and responsibilities of other contractors and
participants
7. Milestone scheduling
8. Financial accounting plan
e) Submit six (6) hard copies and one (1) electronic file on CD of the Draft Technical
Memoranda to the City and three (3) hard copies and one (1) electronic file on CD
to Reclamation for technical review and comments.
f) After the draft review meeting, incorporate comments and submit six (6) hard
copies and one (1) electronic file on CD of the Final Technical Memoranda to City
AMEND. NO. 1
EXHIBIT "A"
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and three (3) hard copies and one (1) electronic file on CD to Reclamation.
5. TM #4—Variable Salinity Desalination Study Protocol. The NE will:
a) Based on water quality characterization taken from the brackish groundwater
location and the seawater location, develop operational performance
objectives/goals of the RO membrane during pilot testing including anticipated
flux rates, blending ratios, and anticipated pretreatment performance.
b) Identify sparingly soluble salts that may require antiscalants for RO and identify
post treatment options for the RO permeate to achieve water quality objectives.
c) Based on previous piloting experience and familiarity with various membrane
equipment, provide a recommendation for RO configurations, equipment
manufacturer, and type.
d) Based on water quality sampling, estimate expected RO feed pressure and
permeate water quality.
e) Develop VSD Data Collection and Technology Testing Protocol document
including:
1. Refine process flow diagram for pretreatment, RO membrane, and post
treatment which will reflect the intended full-scale plant based on source
water characterization, performance objectives/goals, and previous
studies identified in TM#1.
2. Determine anticipated pilot testing blending ratio ranges.
3. Determine anticipated testing water quality and salinity ranges.
4. Establish duration of testing period.
5. Establish testing requirements.
6. Establish laboratory protocols.
7. Establish reporting and monitoring requirements.
8. Operator schedules and log procedures.
f) Submit Pilot Study Protocol to TCEQ and Reclamation for review and approval.
g) Submit six (6) hard copies and one (1) electronic file on CD of the Draft Technical
Memoranda to the City and three (3) hard copies and one (1) electronic file on CD
to Reclamation for technical review and comments.
h) After the draft review meeting, incorporate comments and submit six (6) hard
copies and one (1) electronic file on CD of the Final Technical Memoranda to City
and three (3) hard copies and one (1) electronic file on CD to Reclamation.
City to Provide or Perform
a) City to provide one set of the 2013 Groundwater Study performed by others.
b) Grab Sampling and Laboratory Analysis for at least five (5) locations for seawater
characterization. Locations are expected to include the following:
1. Barney Davis Power Plant Cooling Water Discharge
2. Corpus Christi Bay, 2,000 feet from the Outlet of Nueces Bay
3. Corpus Christi Bay, 2,000 feet from shoreline
4. Nueces Bay Energy Center Cooling Water Discharge
5. Off Shore, 2,000 feet
c) Grab Sampling and Laboratory Analysis for at least five (5) locations for brackish
water characterization. Locations to be identified by Freese and Nichols in
conjunction with groundwater consultant.
d) Obtaining authorization for use of existing well, as applicable.
e) Record drawings, record information of existing facilities, and utilities (as available
from City Engineering files).
f) A copy of existing studies and plans (as available from City Engineering files).
AMEND. NO. 1
EXHIBIT "A"
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g) Field location of existing city utilities. (NE to coordinate with City Operating
Department).
h) Applicable Master Plans and GIS mapping are available on the City's website.
i) Provide bench marks and coordinates.
j) The preliminary budget, specifying the funds available for construction.
k) The City shall not be responsible for any drilling activities.
The records provided for NE's use under this contract are proprietary, copyrighted, and authorized
for use only by NE, and only for the intended purpose of this project. Any unauthorized use or
distribution of the records provided under this contract is strictly prohibited.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Executive Director of Public Works. NE may not begin work on any
services under this section without specific written authorization by the Executive Director of Public
Works. Fees for Additional Services are an allowance for potential services to be provided and will
be negotiated by the Executive Director of Public Works as required. The NE shall, with written
authorization by the Executive Director of Public Works, perform the following:
1. Funding Application Preparation.
Identify Funding:
a) Coordinate with City on funding opportunities for Desal Pilot Study project.
b) Research opportunities to include, but not limited to, the following:
1. U.S Restore Act
2. Texas Water Development Board (multiple)
a. Planning Grants
b. Research and Demonstration Grants — Innovative Water Supplies
Demonstration Program
i. Water Reuse
ii. Aquifer Storage and Recovery
iii. Seawater Desalination Demonstration for Industrial
Customers
c. Others
3. Governor's Economic Development Program Emerging Technologies Fund
4. Federal Grant Programs
c) Identify and prepare up to three(3)funding applications for Federal and State Grant
Programs.
d) Effort includes development and monitoring of the application process, and
coordination with the Grant Administrator.
2. Communication and Outreach Support.
a) Development of Decision Matrix
1. Identify and screen alternative/innovative water supply strategies
a. Desalination
b. Water Reuse
c. Aquifer Storage and Recovery (ASR)
d. Conservation through water supply efficiency
b) Assist City in Development of Communication and Outreach Plan
AMEND. NO. 1
EXHIBIT "A"
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2. Conduct a workshop to identify and categorize stakeholder groups and
interests
3. Update decision matrix based on input generated during workshop
4. Identify communication strategies and messages to engage key stakeholder
groups.
c) Up to ten (10) coordination meetings and work sessions with City, Reclamation,
Texas A&M Corpus Christi, Harte Institute, Coastal Bend Bays&Estuaries Program,
Coastal Bend Bays Foundation, Topaz Power (Barney Davis Power Plant and
Nueces Bay Energy Center), Texas Commission on Environmental Quality(TCEQ),
Texas Water Development Board (TWDB), Texas Parks and Wildlife Department,
Texas A&M Energy Institute (Renewable Power), Nueces County, San Patricio
MWD, select State Legislators, and other regional stakeholders.
3. Groundwater Engineering.
a) Meetings and Correspondence
1. Teleconference calls as needed to provide project updates.
2. Up to three (3) meetings in Corpus Christi to present preliminary findings,
meet with regulatory agencies, and/or meet with Freese and Nichols, Inc.
3. One meeting with TWDB BRACs group to discuss approach and obtain their
latest database.
b) Evaluate feasibility of using existing wells for pilot study to include identification of
closest potential groundwater production field to each potential demonstration plant
site.
1. For each of the five potential plant sites, locate the closest available existing
well which can sustain a minimum 100 gpm and likely has similar water
quality characteristics to the aquifer zone proposed for use for a brackish well
field.
2. Work with Freese and Nichols and the City of Corpus Christi to develop a
strategy to request permission from candidate well owners to use their wells
for the desalination demonstration plant.
a. Identify potential wells to be sampled at each of the five sites. Work with
Freese and Nichols on approaches for contracting with well owners to
acquire samples. Prior to sampling wells, perform site visit to confirm
suitability of the well and to discuss possible options for the long-term
use of the well.
b. Freese and Nichols to communicate sampling requirements and
locations to City for sampling and groundwater testing.
c) Identify and Perform a Groundwater Assessment at each of the five potential
demonstration plant sites—(1) Barney Davis Power Plant; (2) Nueces Bay Energy
Center; (3) O.N. Stevens Water Treatment Plant; (4) Harbor Island/Ingleside Area;
(5) Location to Be Determined.
1. Develop vertical profiles of sands and clays.
2. Analysis of Geophysical Logs
a. Identify and locate an average of four logs per site and a minimum of two
logs per site.
b. Digitize and analyze logs for water quality and sand percent to a depth of
2,500 feet and map Gulf Coast stratigraphy on to each log.
3. Estimate aquifer productivity.
4. Estimate transmissivity of geological formations.
AMEND. NO. 1
EXHIBIT "A"
Page 9 of 14
a. Assemble aquifer pumping test data from public water supply wells from
TCEQ and analyze the data to estimate hydraulic properties for the
geological formation and aquifers that would be pumped at each site.
b. Integrate hydraulic properties information from Groundwater Availability
Models (GAM) and from public water supply wells with the sand map
information to develop transmissivity maps for the study areas.
5. Estimate groundwater quality.
a. Evaluate anthropogenic sources of contamination for an approximate
area of 25 square miles for each site. This search will include surface
sources of potential contamination and injection wells for waste disposal.
b. For each site, summarize the water quality parameters from the TWDB
groundwater database for an approximate 25 square miles.
6. Estimate the drawdown and potential for subsidence at each site for well
fields designed to produce 3,000, 5,000, and 10,000 AFY.
d) Collect and analyze additional geophysical logs and well test results for areas of
interest.
e) Estimate cost for installation and development of new test well.
f) Provide the City with Final Groundwater Engineering Technical Report to include all
findings of Groundwater Assessment.
g) The City will not be responsible for any drilling activities.
4. Sampling. Perform additional sampling/testing of wells to address data gaps.
5. Permit Preparation. Furnish the City all engineering data and documentation necessary for
all required permits, which have not been included in the Basic Services and would be
considered unforeseeable. The NE will prepare this documentation for all required
signatures. The NE will prepare and submit identified permits as applicable to the
appropriate local, state, and federal authorities, including:
a) Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad operating in
the area
b) TxDOT utility and environmental permits, multiple use agreements
c) Wetlands Delineation and Permit
d) Temporary Discharge Permit
e) NPDES Permit/Amendments (including SSC, NOI NOT)
f) Texas Commission of Environmental Quality (TCEQ) Permits/Amendments
g) Nueces County
h) Texas Historical Commission (THC)
i) U.S. Fish and Wildlife Service (USFWS)
j) U.S. Army Corps of Engineers (USACE)
k) United States Environmental Protection Agency (USEPA)
I) Texas Department of Licensing and Regulation (TDLR )
m) Texas General Land Office (TGLO)
n) Other agency project-specific permits (Permitting of new site well, as necessary.)
6. Right-of-Way (ROW) Acquisition Survey. All work must comply with Category 1-A,
Condition I specifications of the Texas Society of Professional Surveyors'Manual of Practice
for Land Surveying in the State of Texas, Ninth Edition. All work must be tied to and in
conformance with the City's Global Positioning System(GPS)control network.All work must
comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
AMEND. NO. 1
EXHIBIT "A"
Page 10 of 14
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
monuments, and iron pins within the existing ROW and analyze to establish existing
apparent ROW.NE must obtain Preliminary Title Reports from a local title company
and provide copies of the title reports to the City. Preliminary Title Report shall
identify title ownership and any title encumbrances to all right-of-way to be acquired.
c) Provide a preliminary base map containing apparent ROW,which will be used by the
NE to develop the proposed alignment and its position relative to the existing and
proposed ROW. This preliminary base map must show lot or property lines, land
ownership and addresses as per appraisal district records.
7. Topographic Survey and Parcel Descriptions All work must be tied to and conform with
the City's Global Positioning System (GPS) control network and comply with Category 6,
Condition I specifications of the Texas Society of Professional Surveyors'Manual of Practice
for Land Surveying in the State of Texas, Ninth Edition. Include reference to a minimum of
two (2) found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South Zone),
and the data will have no adjustment factor applied —i.e. —the coordinate data will
remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods. Perform
topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x,y, and z coordinates of all accessible existing sanitary sewer, storm sewer,
water and gas lines as well as any other lines owned by third-parties and locate all
visible utilities, wells and signs within the apparent ROW width along project limits.
No utility connections will be shown. Surveying services, related to subsurface utility
engineering (SUE) shall be provided as part of the scope of work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the apparent ROW.
k) Generate electronic planimetric base map for use in project design.
I) Set property corners and prepare right of way strip parcel map depicting all parcels
proposed for acquisition. Metes and bounds descriptions must indicate parent tract
areas based on the most accurate information available. Strip map will show entire
parent tracts at"not to scale"and for information only.All existing easements within
the parcels to be acquired and those within adjacent parcels must be shown.
m) Prepare individual signed and sealed parcel maps and legal descriptions for the
required right of way acquisition for parcels and easements.A strip map showing all
parcels required will be submitted along with parcel descriptions.Additional fees may
be required in resolving boundary conflicts between Owners.A/E shall submit parcel
maps and legal descriptions prior to the 60% submittal.
8. Environmental Issues. Identify and develop a scope of work for any testing, handling and
disposal of hazardous materials and/or contaminated soils that may be discovered during
construction.
AMEND. NO. 1
EXHIBIT "A"
Page 11 of 14
9. Public Involvement. Participate in two public meetings. One public meeting shall be held
after submittal of the Final Engineering Letter Report and one public meeting shall be held
prior to start of project construction. Prepare notices, PowerPoint presentations, handouts
and exhibits for meetings. Provide follow-up and response to citizen comments. Revise
contract drawings to address citizen comments, as directed by the City. Prepare notices,
handouts and exhibits for public information meetings.
10. Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard"ASCE C-
I, 38-02, Standard Guideline for the Collection and Depiction of Existing Subsurface
Utility Data"including, but not limited to, hydro-excavation. The proposed subsurface
utility investigation will be as follows:
1. Excavation — The survey scope includes working with a subsurface utility
excavator to perform Quality Level A investigation of underground utilities in
specified areas through the project limit. (Quality Level A involves the use of
nondestructive digging equipment at critical points to determine the
horizontal and vertical position of underground utilities, as well as the type,
size, condition, material, and other characteristics.) Utilities located at this
quality level will be physically located and tied to the topographic survey
control. The utility will be identified and an elevation will be obtained to the
top of the utility.
2. Utility Location — The survey scope includes locating certain utilities to
Quality Level B (Quality Level B involves surveying visible above ground
utility facilities, such as manholes, valve boxes, posts, etc., and correlating
this information with existing utility records.) These utilities will be located by
obtaining a One-Call Notice and measuring the marked locations.
3. Storm Water—Storm water facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible storm water manholes and drainage inlets.
4. Wastewater—Wastewater facilities within the project limits will be located to
Quality Level C. Locations will be based on the surveyed locations of
accessible wastewater manholes. Wastewater lines that are not to be
replaced as part of this project and that fall within the footprint of
construction-related excavation shall be located at Quality Level A.
5. Water — Water facilities within the project limits will be located to Quality
Level C.
6. Gas—Gas facilities within the project limits will be located to Quality Level C
by the NE. The City Gas Department will provide Quality Level A. The NE
will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction-related
excavation of the potential for encountering their utility lines during construction and
coordinate relocation or conflict avoidance.
11. Construction Observation Services. To Be Determined
12. Start-up Services. Provide on-site services and verification for all start-up procedures
during actual start-up of major Project components, systems, and related appurtenances if
needed and required.
13. Training. Coordinate required training of City staff and provide Operation and Maintenance
Manuals.
AMEND. NO. 1
EXHIBIT "A"
Page 12 of 14
•
14. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the one-
year period after acceptance of the Project. Note defects requiring contractor action to
maintain, repair,fix, restore, patch,or replace improvement under the maintenance guaranty
terms of the contract. Document the condition and prepare a report for the City staff of the
locations and conditions requiring action, with its recommendation for the method or action
to best correct defective conditions and submit to City Staff. Complete the inspection and
prepare the report no later than sixty(60)days prior to the end of the maintenance guaranty
period.
Provide the services above authorized in addition to those items shown on Exhibit"A-1"Task List,
which provides supplemental description to Exhibit"A". Note: The Exhibit"A-1"Task List does not
supersede Exhibit "A".
C. SCHEDULE
Date Activity
May 15, 2014 NTP
July 24, 2014 Draft Submittal — TM #1
July 25, 2014 City/Stakeholder Review Workshop — TM #1
August 18, 2014 Final Submittal —TM #1
September 19, 2014 Draft Submittal — TM #2
September 19, 2014 City/Stakeholder Review Workshop —TM #2
October 21, 2014 Final Submittal —TM #2
October 6, 2014 Draft Submittal —TM #3
October 7, 2014 City/Stakeholder Review Workshop — TM #3
November 14, 2014 Final Submittal —TM #3
October 23, 2014 Draft Submittal —TM #4
October 24, 2014 City/Stakeholder Review Workshop —TM #4
November 14, 2014 Final Submittal —TM #4
D. FEES
1. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed
those identified and will be full and total compensation for all services outlined in Section
I.A.1-4 above, and for all expenses incurred in performing these services. The fee for this
project is subject to the availability of funds. The Engineer may be directed to
suspend work pending receipt and appropriation of funds. For services provided in
Section I.A.1-4, NE will submit monthly statements for basic services rendered. In Section
I.A.1-3,the statement will be based upon NE's estimate(and with City's concurrence)of the
proportion of the total services actually completed at the time of billing. For services
provided in Section I.A.4,the statement will be based upon the percent of completion of the
construction contract. City will make prompt monthly payments in response to NE's monthly
statements.
2. Fee for Additional Services. For services authorized by the Executive Director of Public
Works under Section I.B. "Additional Services,"the City will pay the NE a not-to-exceed fee
as per the table below:
AMEND. NO. 1
EXHIBIT "A"
Page 13 of 14
Summary of Fees
Basic Services Fees
1. TM#1 — Desalination Technology Research (Phase 2) $180,250
2. TM#2—VSD Plant Siting Analysis (Phase 2) $224,709
3. TM#3—VSD Plant Technical Criteria $194,073
(Program Development) (Phase 3)
4. TM#4—VSD Study Protocol (TCEQ Permit Criteria) $120,292
(Phase 3)
5. Variable Salinity Data Collection and Technology Testing To Be Determined
(Phase 3)
6. Variable Salinity Desalination and Concentrate Disposal To Be Determined
Model
7. Bid Phase To Be Determined
8. Construction Administration Phase To Be Determined
Subtotal Basic Services Fees $719,324
Additional Services Fees (Allowance)
1. Funding Application Preparation $65,843
2. Communication and Outreach Support $91,532
3. Groundwater Engineering $90,000
4. Sampling To Be Determined
5. Permit Preparation To Be Determined
6. ROW Acquisition Survey To Be Determined
7. Topographic Survey and Parcel Descriptions To Be Determined
8. Environmental Issues To Be Determined
9. Public Involvement To Be Determined
10. Subsurface Utility Investigation To Be Determined
11. Construction Observation Services To Be Determined
12. Startup Services To Be Determined
13. Training To Be Determined
14. Warranty Phase To Be Determined
Sub-Total Additional Services Fees Authorized $247,375
Total Authorized Fee $966,699
AMEND. NO. 1
EXHIBIT"A"
Page 14 of 14
EXHIBIT "A-1" TASK LIST
CITY OF CORPUS CHRISTI, TEXAS
(Provides supplemental description to Exhibit"A". Exhibit"A-1" Task List does not supersede Exhibit"A.")
CITY OF CORPUS CHRISTI DESALINATION PROGRAM
PROJECT NO. E13063
SCOPE OF SERVICES
A. BASIC SERVICES
The City is undertaking a Variable Salinity Desalination (VSD) Demonstration Program.
These basic services are required to provide the necessary information and preparation to
successfully perform and complete the study. Amendment No. 1 to Project No. E13063 will
provide:
• VSD Plant Site Selection Recommendation. The site selection will be driven by several
factors including environmental, land use, technical,financial, accessibility, proximity to
water supply sources, both brackish and seawater, availability of electrical and utility
services, and waste disposal considerations, as well as other factors including
integration of a full scale plant into the City's water supply which will be weighted and
ranked to select and recommend a testing site for Variable Salinity Data Collection and
Technology Testing.
• A background perspective on "State-of-the-Art" of desalination both brackish and
seawater as that technology relates to being incorporated into the long-term water
management strategies for the City of Corpus Christi (City).
• A Work Plan and study protocol for the Variable Salinity Data Collection and Technology
Testing and obtaining regulatory and Reclamation approval to proceed with the
Demonstration.
• Further investigation of potential brackish groundwater areas identified during Phase 1,
being performed by a brackish groundwater consultant, which are possible brackish
water sources for the Variable Salinity Data Collection and Technology Testing.
• Amendment No. 1 Encompasses Tasks which are part of both Phase 2 and Phase 3 of
the Desalination Program.
a) Phase 2 is defined as Desalination Technology Research and Demonstration
Plant Site Selection. Phase 2 will be initiated and completed under Amendment
No. 1 within the scope of Technical Memorandum (TM) #1 and TM#2.
b) Phase 3 is defined as Variable Salinity Desalination Protocol Development,
Demonstration Plant Implementation, Technology Testing, and Data Collection.
Phase 3 will be initiated under Amendment No. 1 with the development and
completion of TM#3 and TM#4. Phase 3 will continue, in a future Amendment
No. 2, as the program progresses to Demonstration Implementation,Technology
AMEND. NO. 1
EXHIBIT"A-1"
Page 1 of 14
K\Engineering DataExchange.JENNIFER\WATER\E13063 CITY OF CC DESALINATION PROGRAM\AMENDMENT NO.1\CONTRACT\Exhibit A-1 Revised 4.8.14.doc
•
Testing, and Data Collection. US Bureau of Reclamation Grant Funds can be
applied to Phase 3 effort at a proportional match of 1-to-1.
• Design criteria for the Desalination Demonstration Plant will be developed under the
Scope of TM#3. A process for the development of full scale design criteria will also be
proposed in the TM#3 deliverable, but the specific design and operating criteria cannot
be developed until completion of the Desalination Demonstration, Technology Testing,
and Data Collection. These criteria are also dependent on the involvement and
participation of specific stakeholders and industries.
a) The Demonstration Plant is defined as the temporary plant designed and
operated based on the protocol and criteria developed in TM#3. This plant will
be operated for an estimated twenty (20) months and will be used to employ a
variety of treatment processes, equipment configurations,and strategies defined
in TM#3.
b) The Full Scale Plant is defined as the long-term, infrastructure unit which will
produce water for customers.
• The Desalination Implementation Plan which will include a summary of all findings from
the Variable Salinity Desalination Demonstration and represent a complete plan and
model for desalination in Corpus Christi can only be developed after the Desalination
Demonstration is complete. The Scope of Amendment No. 1 does not include the
Demonstration Plant or activities resulting from the Demonstration.
1. Project Administration.The Architect/Engineer-A/E(also referred to as Consultant)
will conduct the following administration activities:
a) Meetings
1. Kick-off Meeting (1) with the City
2. Up to four(4) coordination meetings with the City
3. Up to four (4) coordination meetings amongst consultant team and
Reclamation.
4. TM#1 - Draft Review Meeting (1) with City and Reclamation
5. TM#2—Draft Review Meeting (1) with City and Reclamation
6. TM#3 - Draft Review Meeting (1) with City and Reclamation
7. TM#4—Draft Review Meeting (1) with City and Reclamation.
b) Status Reports
1. Provide a monthly status report to the City. This report shall include
progress in the last month, anticipated progress for the upcoming
month, upcoming submittals/milestones, upcoming
meetings/workshops, data requests/project needs, and list of
milestones denoting completion or notes for pending completion.
c) Reclamation Coordination
1. Coordinate with City and Reclamation to fulfill obligation tasks of
Reclamation Grant for Phase 3 Variable Salinity Data Collection and
Technology Testing reporting requirements. Status reports will also
be sent during the Phase 2 efforts.
a. Quarterly Performance Reporting(Progress reports including
milestone date compliance, budget compliance and
identification of potential issues and resolutions.
b. Quarterly SF425 Financial Reporting
AMEND. NO. 1
EXHIBIT"A-1"
Page 2 of 14
K\Engineering DataExchange\JENNIFER\WATER\E13063 CITY OF CC DESALINATION PROGRAMWMENDMENT NO.1\CONTRACT\Exhibit A-1 Revised 4.8.14.doc
2. TM #1 — Desalination Technology Research. The NE will:
a) Research and summarize water resource studies involving Seawater
Desalination, Brackish Groundwater Desalination, and Aquifer Storage
and Recovery (ASR). A brief summary of only pertinent information from
the researched studies will be presented in a technical memorandum.
The summary will be broad based to facilitate educational, background
and baseline information on previous and on-going significant projects as
they may relate to the study. Based on previous study approaches,
identify feasible technologies and/or approaches that could benefit from
being evaluated further as part of a pilot study and document a list of
lessons learned. The projects identified below are not an exhaustive list
and other pertinent projects may be considered.
1. Seawater Desalination:
a. Corpus Christi
Large Scale Demonstration Desalination Feasibility
Study
ii. Padre Island Desalination Plant Feasibility Analysis
and Siting Plan
b. Texas
Texas Seawater Desalination Demonstration
Project (Brownsville Public Utilities Board)
ii. Feasibility and Pilot Study, South Padre Island
Seawater Desalination Project (Laguna Madre
Water District)
iii. Summary of TCEQ Regulations
c. National
Tampa Bay Seawater Desalination Project
ii. Carlsbad Seawater Desalination Project
iii. Taunton River Desalination Project
d. International
2. Brackish Groundwater Desalination:
a. Corpus Christi
Summary of findings from City's groundwater
consultant
b. Texas
Brief Summary of TWDB Brackish Groundwater
Data Base
ii. Brief Summary of TWDB Cost of Brackish
Desalination in Texas
iii. Brief Summary of TCEQ Regulations Relating to
Brackish Groundwater
c. National — National Groundwater Association
Brief Summary of National Prospective on brackish
groundwater development
3. Aquifer Storage and Recovery (ASR):
a. Corpus Christi
Summary of findings from City's groundwater
consultant
ii. TWDB—Geologic Characterization of and Data
Collection in the Corpus Christi Aquifer Storage and
Recovery Conservation District and Surrounding
Counties
AMEND. NO. 1
EXHIBIT"A-1"
Page 3 of 14
KEngineering DataExchange\JENNIFER\WATER\E13063 CITY OF CC DESALINATION PROGRAM\AMENDMENT NO.1\CONTRACT\Exhibit A-1 Revised 4.8.14.doc
iii. Summary of regulations of Corpus Christi Aquifer
Storage and Recovery Conservation District
b. Texas
TWDB—Corpus Christi ASR Report (2012)
ii. Summary of SAWS Aquifer Storage and Recovery
Implementation
iii. Summary of TCEQ Regulations
c. National— National Groundwater Association
Brief Summary of National Prospective on ASR
Development
4. Variable Salinity Desalination (VD)
5. Alternative Energy Sources
b) Submit six (6) hard copies and one (1) electronic file on CD of the Draft
Technical Memorandum to the City and three (3) hard copies and one (1)
electronic file on CD to Reclamation for technical review and comments.
c) After the draft review meeting, incorporate comments and submit six (6)
hard copies and one (1) electronic file on CD to City and three (3) hard
copies and one (1) electronic file on CD to Reclamation.
3. TM #2—Variable Salinity Desalination Plant Siting Analysis. The NE will:
a) Raw Water Quantity& Quality
1. Review the hydro-geologic results prepared by others for the City
to establish acceptable brackish aquifer productivity and quality,
including existing potential wells.
2. Review surface water sites, up to 5 site-specific locations, and
identify pertinent site constraints
a. The location of the pilot will be directly influenced by the
feasibility of locating the full scale plant such as intake
location, brine disposal location and proximity to water
distribution and demand centers. The pilot site will be
located in the same general vicinity as the future full-scale
plant.
3. A ranking and weighting system will be developed to select up to
two (2) sites, which appear to be suitable pilot study areas
(Candidate Sites).
b) Candidate Site Selection — Once candidate sites are identified, the NE
will coordinate with the City to select up to two (2) potential sites which
appear to be acceptable and which will serve to meet the objectives of a
variable salinity desalination study. Consideration will be given to
proximity to existing utilities and utilizing existing facilities, whenever
possible, such as co-locating at Power Plants, utilizing existing
groundwater wells, locations of potential groundwater development fields
that have been identified by the City's groundwater consultant, obtaining
raw water quality data from existing wells and surface water monitoring
stations. Right of entry permission shall be obtained by the NE and
preliminary site survey performed to assess any fatal flaw issues. The
NE will identify additional sampling/testing needs to address data gaps.
c) Detailed Site Investigation—The NE will perform a more detailed site
investigation to analyze, document and compile the technical,
environmental, land use and financial constraints associated with each of
the candidate pilot plant sites, including:
1. Concentrate Disposal Evaluation
AMEND. NO. 1
EXHIBIT"A-1"
Page 4 of 14
K\Engineering DataExchangeUENNIFER\WATER\E13063 CITY OF CC DESALINATION PROGRAMWMENDMENT NO.1\CONTRACT\Exhibit A-1 Revised 4.8.14.doc
a. Evaluating available concentrate disposal options
(including temporary TCEQ wastewater discharge permit,
co-disposal at existing power plant discharge, City's
wastewater collection system through its industrial
pretreatment program, others) for the pilot study including
consideration of:
Previously conducted pilot studies around the state
and country
ii. Input from Reclamation, TCEQ, City staff, Coastal
Bend Bays and Estuaries Program
iii. Potential ability to be up-scaled to full scale system
b. Identify a recommended concentrate disposal method.
2. Regulatory Coordination. The NE will:
a. Legislative and Permitting Constraints
Development of Permitting Timelines and
Schedules
ii. Define Strategies and Plan of Action
b. Conduct up to two (2) regulatory meetings between City,
TCEQ, Reclamation, TWDB, and other selected
stakeholders to review final site location of Pilot plant and
discuss issues/concerns for the Variable Salinity
Desalination Study.
c. Submit permitting applications that require long lead time
(e.g. TPDES permit for concentrate disposal, TCEQ
approval of pilot plant study protocol).
3. Other Considerations—Additionally, potential sites will be
screened for security concerns, including preliminary aquatic
environmental considerations, and other applicable
considerations. The NE will assist the City in meeting with
landowners to discuss lease/land use issues and obtaining pilot
facility agreements.
d) Preferred Variable Salinity Desalination Plant Site— In consultation with
the City, the NE will make a recommendation on the preferred pilot study
site after detailed site investigations have been completed.
e) Submit six (6) hard copies and one (1) electronic file on CD of the Draft
Technical Memorandum to the City and three (3) hard copies and one (1)
electronic file on CD to Reclamation for technical review and comments.
f) After the draft review meeting, incorporate comments and submit six (6)
hard copies and one (1) electronic file on CD of the Final Technical
Memorandum to City and three (3) hard copies and one (1) electronic file
on CD to Reclamation.
4. TM #3—Variable Salinity Desalination Plant Technical Criteria. The NE will:
a) Discuss the potential benefits for Variable Salinity Desalination—
1. Strategy for Development of full scale design criteria
2. Development of refined life cycle costing
3. Operation and Maintenance verification
4. City gaining operational experience
5. Public educational value
6. Possibility of testing other third party technologies
b) Incorporate pertinent findings from the Desalination Technology Research
Technical Memorandum (TM#1) and the Variable Salinity Desalination
AMEND. NO. 1
EXHIBIT"A-1"
Page 5 of 14
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Plant Siting Analysis Technical Memorandum (TM#2) and establish the
Study Objectives.
c) Develop the necessary planning, regulatory and technical requirements to
implement Desalination Pilot Study. Phase 2 work will include the
requirements to execute the following:
1. Obtain TCEQ/Reclamation approval of pilot study protocol.
2. Brackish water well and supply (new well on site, existing well and
transport to site, or approved alternative).
3. Schematic VSD Plant Complex layout (seawater intake,
groundwater supply, tanks, site contours, canopies, office trailer,
piping, electrical, SCADA, phone, fencing and site lighting).
4. Obtain waste disposal permit or waste disposal authorization.
5. Estimate Manpower requirements
a. Operator (City)
b. Maintenance (City)
c. Others
6. Coordination of laboratory sampling and testing for Phase 2
including: Characterization of brackish groundwater quality for the
site selected and Characterization of seawater quality for the site
selected. The laboratory sampling and testing is to be performed
by the City.
7. Describe security requirements for the VSD plant site.
8. VSD Data Collection and Technology Testing Work Plan.
a. Develop Work Plan
i. Refine Process flow diagram of pilot test based on
previous readily available pilot projects
ii. Determine anticipated pilot testing blending ratio
ranges
iii. Anticipated testing water quality ranges
iv. Duration of testing period
v. Testing requirements
vi. Laboratory protocols
vii. Reporting and monitoring
b. Equipment Selection
i. Determine pre-treatment performance requirements
and objectives (including equipment types)
ii. Determine MF/UF performance, requirements and
objectives
iii. Determine RO performance requirements and
objectives.
iv. Obtain proposals from pretreatment and membrane
manufacturers for City review.
v. Select equipment to be piloted based on required
data, performance goals, and manufacturer support
during testing, certification, certified challenge
studies, and approval of vendors.
vi. Assist City in obtaining lease/purchase agreements
for Pilot equipment
c. Quality Assurance/Quality Control Plan. Discuss the
individual responsibilities of the City, Reclamation,
Engineer, equipment manufacturer, operator and
AMEND. NO. 1
EXHIBIT"A-1"
Page 6 of 14
K.\Engineering DataExchange\JENNIFER\WATER\E13063 CITY OF CC DESALINATION PROGRAM\AMENDMENT NO.1\CONTRACT\Exhibit A-1 Revised 4.8.14.doc
•
•
•
laboratory staff to establish and maintain quality control
throughout the pilot study, including:
Equipment calibration and maintenance
ii. Chain of Custody
iii. Operator Schedules/Logs
d. Identify Construction Permit Requirements
Building Permits
ii. Electrical Permits
iii. Other City Required Permits
e. Obtain TCEQ/Reclamation approval of pilot study protocol.
d) Develop the Execution Plan for Phase 3 VSD Data Collection and
Technology Testing. The Execution Plan will include:
1. Communication plan
2. Progress reports including milestone date compliance, budget
compliance and identification of potential issues and resolutions.
3. Grant funding administration plan and requirements
4. Sequencing of work activities
5. Identification of roles and responsibilities of Reclamation
6. Identification of roles and responsibilities of other contractors and
participants
7. Milestone scheduling
8. Financial accounting plan
e) Submit six (6) hard copies and one (1) electronic file on CD of the Draft
Technical Memoranda to the City and three (3) hard copies and one (1)
electronic file on CD to Reclamation for technical review and comments.
f) After the draft review meeting, incorporate comments and submit six (6)
hard copies and one (1) electronic file on CD of the Final Technical
Memoranda to City and three (3) hard copies and one (1) electronic file on
CD to Reclamation.
5. TM #4—Variable Salinity Desalination Study Protocol. The NE will:
a) Based on water quality characterization taken from the brackish
groundwater location and the seawater location, develop operational
performance objectives/goals of the RO membrane during pilot testing
including anticipated flux rates, blending ratios, and anticipated
pretreatment performance.
b) Identify sparingly soluble salts that may require antiscalants for RO and
identify post treatment options for the RO permeate to achieve water
quality objectives.
c) Based on previous piloting experience and familiarity with various
membrane equipment, provide a recommendation for RO configurations,
equipment manufacturer, and type.
d) Based on water quality sampling, estimate expected RO feed pressure
and permeate water quality.
e) Develop VSD Data Collection and Technology Testing Protocol document
including:
1. Refine process flow diagram for pretreatment, RO membrane, and
post treatment which will reflect the intended full-scale plant based
on source water characterization, performance objectives/goals,
and previous studies identified in TM #1.
2. Determine anticipated pilot testing blending ratio ranges.
3. Determine anticipated testing water quality and salinity ranges.
AMEND. NO. 1
EXHIBIT"A-1"
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4. Establish duration of testing period.
5. Establish testing requirements.
6. Establish laboratory protocols.
7. Establish reporting and monitoring requirements.
8. Operator schedules and log procedures.
f) Submit Pilot Study Protocol to TCEQ and Reclamation for review and
approval.
g) Submit six (6) hard copies and one (1) electronic file on CD of the Draft
Technical Memoranda to the City and three (3) hard copies and one (1)
electronic file on CD to Reclamation for technical review and comments.
h) After the draft review meeting, incorporate comments and submit six (6)
hard copies and one (1) electronic file on CD of the Final Technical
Memoranda to City and three (3) hard copies and one (1) electronic file on
CD to Reclamation.
City to Provide or Perform
a) City to provide one set of the 2013 Groundwater Study performed by
others.
b) Grab Sampling and Laboratory Analysis for at least five (5) locations for
seawater characterization. Locations are expected to include the
following:
1. Barney Davis Power Plant Cooling Water Discharge
2. Corpus Christi Bay, 2,000 feet from the Outlet of Nueces Bay
3. Corpus Christi Bay, 2,000 feet from shoreline
4. Nueces Bay Energy Center Cooling Water Discharge
5. Off Shore, 2,000 feet
c) Grab Sampling and Laboratory Analysis for at least five (5) locations for
brackish water characterization. Locations to be identified by Freese and
Nichols in conjunction with groundwater consultant.
d) Obtaining authorization for use of existing well, as applicable.
e) Record drawings, record information of existing facilities, and utilities (as
available from City Engineering files).
f) A copy of existing studies and plans (as available from City Engineering
files).
g) Field location of existing city utilities. (NE to coordinate with City
Operating Department).
h) Applicable Master Plans and GIS mapping are available on the City's
website.
i) Provide bench marks and coordinates.
j) The preliminary budget, specifying the funds available for construction.
k) The City shall not be responsible for any drilling activities.
The records provided for NE's use under this contract are proprietary, copyrighted, and
authorized for use only by NE, and only for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Executive Director of Public Works.NE may not begin work on
any services under this section without specific written authorization by the Executive
AMEND. NO. 1
EXHIBIT"A-1"
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Director of Public Works. Fees for Additional Services are an allowance for potential
services to be provided and will be negotiated by the Executive Director of Public Works as
required. The NE shall,with written authorization by the Executive Director of Public Works,
perform the following:
1. Funding Application Preparation.
Identify Funding:
a) Coordinate with City on funding opportunities for Desal Pilot Study project.
b) Research opportunities to include, but not limited to, the following:
1. U.S Restore Act
2. Texas Water Development Board (multiple)
a. Planning Grants
b. Research and Demonstration Grants — Innovative Water
Supplies Demonstration Program
Water Reuse
ii. Aquifer Storage and Recovery
iii. Seawater Desalination Demonstration for Industrial
Customers
c. Others
3. Governor's Economic Development Program Emerging Technologies
Fund
4. Federal Grant Programs
c) Identify and prepare up to three (3) funding applications for Federal and
State Grant Programs.
d) Effort includes development and monitoring of the application process, and
coordination with the Grant Administrator.
2. Communication and Outreach Support.
a) Development of Decision Matrix
1. Identify and screen alternative/innovative water supply strategies
a. Desalination
b. Water Reuse
c. Aquifer Storage and Recovery (ASR)
d. Conservation through water supply efficiency
b) Assist City in Development of Communication and Outreach Plan
1. Conduct a workshop to identify and categorize stakeholder groups
and interests
2. Update decision matrix based on input generated during workshop
3. Identify communication strategies and messages to engage key
stakeholder groups.
c) Up to ten (10) coordination meetings and work sessions with City,
Reclamation, Texas A&M Corpus Christi, Harte Institute,Coastal Bend Bays
&Estuaries Program, Coastal Bend Bays Foundation,Topaz Power(Barney
Davis Power Plant and Nueces Bay Energy Center), Texas Commission on
Environmental Quality (TCEQ), Texas Water Development Board (TWDB),
Texas Parks and Wildlife Department, Texas A&M Energy Institute
(Renewable Power), Nueces County, San Patricio MWD, select State
Legislators, and other regional stakeholders.
3. Groundwater Engineering.
a) Meetings and Correspondence
1. Teleconference calls as needed to provide project updates.
AMEND. NO. 1
EXHIBIT"A-1"
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2. Up to three (3) meetings in Corpus Christi to present
preliminary findings, meet with regulatory agencies, and/or
meet with Freese and Nichols, Inc.
3. One meeting with TWDB BRACs group to discuss approach
and obtain their latest database.
b) Evaluate feasibility of using existing wells for pilot study to include
identification of closest potential groundwater production field to each
potential demonstration plant site.
1. For each of the five potential plant sites, locate the closest
available existing well which can sustain a minimum 100 gpm
and likely has similar water quality characteristics to the
aquifer zone proposed for use for a brackish well field.
2. Work with Freese and Nichols and the City of Corpus Christi
to develop a strategy to request permission from candidate
well owners to use their wells for the desalination
demonstration plant.
a. Identify potential wells to be sampled at each of the five
sites. Work with Freese and Nichols on approaches for
contracting with well owners to acquire samples. Prior to
sampling wells, perform site visit to confirm suitability of
the well and to discuss possible options for the long-term
use of the well.
b. Freese and Nichols to communicate sampling
requirements and locations to City for sampling and
groundwater testing.
c) Identify and Perform a Groundwater Assessment at each of the five
potential demonstration plant sites— (1) Barney Davis Power Plant;
(2) Nueces Bay Energy Center; (3) O.N. Stevens Water Treatment
Plant; (4) Harbor Island/Ingleside Area; (5) Location to Be
Determined.
1. Develop vertical profiles of sands and clays.
2. Analysis of Geophysical Logs
a. Identify and locate an average of four logs per site and a
minimum of two logs per site.
b. Digitize and analyze logs for water quality and sand
percent to a depth of 2,500 feet and map Gulf Coast
stratigraphy on to each log.
3. Estimate aquifer productivity.
4. Estimate transmissivity of geological formations.
a. Assemble aquifer pumping test data from public water
supply wells from TCEQ and analyze the data to estimate
hydraulic properties for the geological formation and
aquifers that would be pumped at each site.
b. Integrate hydraulic properties information from
Groundwater Availability Models (GAM) and from public
water supply wells with the sand map information to
develop transmissivity maps for the study areas.
5. Estimate groundwater quality.
a. Evaluate anthropogenic sources of contamination for an
approximate area of 25 square miles for each site. This
search will include surface sources of potential
contamination and injection wells for waste disposal.
AMEND. NO. 1
EXHIBIT"A-1"
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b. For each site, summarize the water quality parameters
from the TWDB groundwater database for an
approximate 25 square miles.
6. Estimate the drawdown and potential for subsidence at each
site for well fields designed to produce 3,000, 5,000, and
10,000 AFY.
d) Collect and analyze additional geophysical logs and well test results
for areas of interest.
e) Estimate cost for installation and development of new test well.
f) Provide the City with Final Groundwater Engineering Technical
Report to include all findings of Groundwater Assessment.
g) The City will not be responsible for any drilling activities.
4. Sampling. Perform additional sampling/testing of wells to address data gaps.
5. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits, which have not been included in the Basic
Services and would be considered unforeseeable. The NE will prepare this
documentation for all required signatures. The NE will prepare and submit identified
permits as applicable to the appropriate local, state, and federal authorities,
including:
a) Union Pacific Railroad, Missouri Pacific Railroad, or any other railroad
operating in the area
b) TxDOT utility and environmental permits, multiple use agreements
c) Wetlands Delineation and Permit
d) Temporary Discharge Permit
e) NPDES Permit/Amendments (including SSC, NOI NOT)
f) Texas Commission of Environmental Quality(TCEQ) Permits/Amendments
g) Nueces County
h) Texas Historical Commission (THC)
i) U.S. Fish and Wildlife Service (USFWS)
j) U.S. Army Corps of Engineers (USACE)
k) United States Environmental Protection Agency (USEPA)
I) Texas Department of Licensing and Regulation (TDLR )
m) Texas General Land Office (TGLO)
n) Other agency project-specific permits (Permitting of new site well, as
necessary)
6. Right-of-Way(ROW)Acquisition Survey. All work must comply with Category 1-A,
Condition I specifications of the Texas Society of Professional Surveyors' Manual of
Practice for Land Surveying in the State of Texas, Ninth Edition. All work must be
tied to and in conformance with the City's Global Positioning System (GPS) control
network. All work must comply with all TxDOT requirements as applicable.
a) Perform surveys to determine apparent right-of-way widths.
b) Research plats, ROW maps, deed, easements, and survey for fence
corners, monuments, and iron pins within the existing ROW and analyze
to establish existing apparent ROW. NE must obtain Preliminary Title
Reports from a local title company and provide copies of the title reports to
the City. Preliminary Title Report shall identify title ownership and any title
encumbrances to all right-of-way to be acquired.
c) Provide a preliminary base map containing apparent ROW, which will be
used by the NE to develop the proposed alignment and its position
AMEND. NO. 1
EXHIBIT"A-1"
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•
relative to the existing and proposed ROW. This preliminary base map
must show lot or property lines, land ownership and addresses as per
appraisal district records.
7. Topographic Survey and Parcel Descriptions All work must be tied to and
conform with the City's Global Positioning System(GPS)control network and comply
with Category 6, Condition I specifications of the Texas Society of Professional
Surveyors' Manual of Practice for Land Surveying in the State of Texas, Ninth
Edition. Include reference to a minimum of two(2)found boundary monuments from
the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the
limits of project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates
(South Zone), and the data will have no adjustment factor applied —i.e. —
the coordinate data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS)
methods. Perform topographic surveys to gather existing condition
information.
g) Locate proposed soil/pavement core holes as drilled by the City's
Geotechnical Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer,
storm sewer, water and gas lines as well as any other lines owned by
third-parties and locate all visible utilities, wells and signs within the
apparent ROW width along project limits. No utility connections will be
shown. Surveying services, related to subsurface utility engineering (SUE)
shall be provided as part of the scope of work for SUE.
i) Locate improvements within the apparent ROW.
j) Locate and identify trees, at least five inches in diameter within the
apparent ROW.
k) Generate electronic planimetric base map for use in project design.
I) Set property corners and prepare right of way strip parcel map depicting
all parcels proposed for acquisition. Metes and bounds descriptions must
indicate parent tract areas based on the most accurate information
available. Strip map will show entire parent tracts at"not to scale" and for
information only. All existing easements within the parcels to be acquired
and those within adjacent parcels must be shown.
m) Prepare individual signed and sealed parcel maps and legal descriptions
for the required right of way acquisition for parcels and easements. A strip
map showing all parcels required will be submitted along with parcel
descriptions. Additional fees may be required in resolving boundary
conflicts between Owners. NE shall submit parcel maps and legal
descriptions prior to the 60% submittal.
8. Environmental Issues. Identify and develop a scope of work for any testing,
handling and disposal of hazardous materials and/or contaminated soils that may be
discovered during construction.
9. Public Involvement. Participate in two public meetings. One public meeting shall
be held after submittal of the Final Engineering Letter Report and one public meeting
AMEND. NO. 1
EXHIBIT"A-1"
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shall be held prior to start of project construction. Prepare notices, PowerPoint
presentations, handouts and exhibits for meetings. Provide follow-up and response
to citizen comments. Revise contract drawings to address citizen comments, as
directed by the City. Prepare notices, handouts and exhibits for public information
meetings.
10. Subsurface Utility Investigation
a) Provide subsurface utility engineering in accordance with ASCE Standard
"ASCE C-I, 38-02, Standard Guideline for the Collection and Depiction of
Existing Subsurface Utility Data" including, but not limited to, hydro-
excavation. The proposed subsurface utility investigation will be as follows:
1. Excavation —The survey scope includes working with a subsurface
utility excavator to perform Quality Level A investigation of
underground utilities in specified areas through the project limit.
(Quality Level A involves the use of nondestructive digging
equipment at critical points to determine the horizontal and vertical
position of underground utilities, as well as the type, size, condition,
material, and other characteristics.) Utilities located at this quality
level will be physically located and tied to the topographic survey
control. The utility will be identified and an elevation will be obtained
to the top of the utility.
2. Utility Location —The survey scope includes locating certain utilities
to Quality Level B (Quality Level B involves surveying visible above
ground utility facilities, such as manholes, valve boxes, posts, etc.,
and correlating this information with existing utility records.) These
utilities will be located by obtaining a One-Call Notice and measuring
the marked locations.
3. Storm Water— Storm water facilities within the project limits will be
located to Quality Level C. Locations will.be based on the surveyed
locations of accessible storm water manholes and drainage inlets.
4. Wastewater — Wastewater facilities within the project limits will be
located to Quality Level C. Locations will be based on the surveyed
locations of accessible wastewater manholes. Wastewater lines that
are not to be replaced as part of this project and that fall within the
footprint of construction-related excavation shall be located at Quality
Level A.
5. Water — Water facilities within the project limits will be located to
Quality Level C.
6. Gas—Gas facilities within the project limits will be located to Quality
Level C by the NE. The City Gas Department will provide Quality
Level A. The NE will coordinate this activity.
b) Inform local franchises whose utilities fall within the footprint of construction-
related excavation of the potential for encountering their utility lines during
construction and coordinate relocation or conflict avoidance.
11. Construction Observation Services. To Be Determined
12. Start-up Services. Provide on-site services and verification for all start-up
procedures during actual start-up of major Project components,systems,and related
appurtenances if needed and required.
AMEND. NO. 1
EXHIBIT"A-1"
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13. Training. Coordinate required training of City staff and provide Operation and
Maintenance Manuals.
14. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor
action to maintain, repair, fix, restore, patch, or replace improvement under the
maintenance guaranty terms of the contract. Document the condition and prepare a
report for the City staff of the locations and conditions requiring action, with its
recommendation for the method or action to best correct defective conditions and
submit to City Staff. Complete the inspection and prepare the report no later than
sixty (60) days prior to the end of the maintenance guaranty period.
AMEND. NO. 1
EXHIBIT"A-1"
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EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR A/E PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised November 2013)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury& Property Damage
non-renewal or material change required Per occurrence - aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises - Operations
3. Products/ Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired — Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim / $2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
AMEND. NO. 1
EXHIBIT"B"
Page 1 of 3
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C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10)ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VII.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
AMEND. NO. 1
EXHIBIT"B"
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H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi,
and its agents, servants, and employees, and each of them against and hold it and
them harmless from any and all lawsuits, claims, demands, liabilities, losses and
expenses, including court costs and attorneys' fees, for or on account of any injury to
any person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of the negligent
performance of Consultant's services in connection with the work covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
AMEND. NO. 1
EXHIBIT"B"
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Sample form for:
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No.XXXX
Invoice No. 12345
invoice Date:
Total Amount Previous Total Percent -
Basic Services: Contract Amd No. 1 Amd No. 2 Contract invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% . -
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0% -
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O&M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% .
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% -
- x3
z
o ' z
: nO
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SUPPLIER NUMBER
TO BE ASSIGNED BY Cri Y
o PURCHASING DIVISION
us CITY OF CORPUS CHRISTI
City of DISCLOSURE OF INTEREST
Chnsti
City of Corpus Christi Ordinance 17112,as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every,question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Freese and Nichols
P.O.BOX: N/A
800 N.Shoreline Blvd, 78401
STREET ADDRESS: Suite 1600N CITY: Corpus Christi ZIP:
FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner ❑
4. Association 5. Other p El
DISCLOSURE QUESTIONS
If additional space is necessar?,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City
N Department(if known)
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name k-3// e
3. State the names of each "board member"of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm"
Name Board, Commission or
l� Committee
4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name / Consultant
•
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d}]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Ron Guzman,P.E. Title: Principal
(Type or Print)
Signature of Certifying n — Date: _ `I
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.