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HomeMy WebLinkAboutC2014-104 - 2/28/2014 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 2 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and Naismith Engineering, Inc. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Williams Drive Phase 2 Nile to Airline (Project No. 6467) BOND 2008, as authorized and administratively amended by: Original Contract May 18, 2010 Motion No. M2010-117 $1,106,174.00 Amendment No. 1 July 24, 2012 Motion No. M2012-140 $126,540.00 In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, Item No. 14. Williams Lift Station shall be amended as set forth in the attached AMD No. 2, Exhibit "A". In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be modified and is attached as AMD No. 2 Exhibit "A" for a fee not to exceed $42,000.00 (Forty Two Thousand Dollars Zero Cents), for a total restated fee not to exceed $1,274,714.00 (One Million Two Hundred Seventy Four Thousand Seven Hundred Fourteen Dollars and Zero Cents). Monthly invoice will be submitted in accordance with Exhibit "B". All other terms and conditions of the May 18, 2010 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY • ' •R US HR STI NAISMIT, EN NE RIN , INC. Gustavo eonzalez, P.E (Date) Grant . Jackson,, .E. (Da e) Assistant sty Manager Vice President of Public Works and Utilities 4501 Gollihar Road Corpus Christi, TX 78411 (361) 814-9900 Office RECOMMENDED (361) 814-4401 Fax _ 8 Daniel Biles, P. E. (D te) Executive Director of Public Works AP OVED AS TO FORM 2s-I Assistant City Attorney (Date) 2014-104 2/28/14 AMD. NO. 2 Pase1 of2 Naismith Engineering Inc. =ET16467 WILLIAMS DRIVE PHASE 2-ALIRLINE TO NILE DRIVE AMENDMENT NO 2 NAISMITHWMENDMENT NO 2.DOC IN ,E,.xEt G` APPR ED ga 200 /Vy O ice f Management (Date) and Budget Project No. 6467 Fund Source No. 550950-3548-00000-170324 Fund Name: Street CIP Bond 2008 Encumbrance No. Flp4l11ANA 2• N.- ATTEST 12-$ Rebecca Huerta City Secretary ENTERED FEB 17 2014 CONTRACT MANAGERS AMD. NO. 2 Page 2 of 2 K:\ENGINEERING DATAEXCHANGE\ANGIEM\STREET\6467 WILLIAMS DRIVE PHASE 2-ALIRLINE TO NILE DRIVE\AMENDMENT NO 2 NAISMITH\AMENDMENT NO.2.DOC NaismithEngineering,Inc ARCHITECTURE■ENGINEERING•ENVIRONMENTAL U SURVEYING T8PE FIRM NO. F-355 ' • ' TBPLS No. F-100395-0U ESTABLISHED 1949 OVER 60 YEARS OF ENGINEERING EXCELLENCE November 21, 2013 Mr. Daniel Biles Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 SUBJECT: Contract Amendment Two Williams Drive—Nile Drive to Airline Road, Phase 2 (6467) Dear Mr. Biles: The above referenced contract is currently in the construction phase. A part of the proposed improvements currently include some modifications to a gravity collection system which conveys wastewater into the Williams Lift Station. During the course of construction, it has been determined that the field condition of the existing collection system is much worse than anticipated in the initial design. Based on discussions with City staff, a decision has been made to completely replace the deteriorated collection system components as part of the current construction project. The existing system receives flow from the Wooldridge Lift Station which in turn receives flow from several other lift stations. Shutting down the system and by-passing the flow will be a major undertaking. Naismith Engineering, Inc. has been asked to complete a detailed assessment of the condition of the existing system and to develop a detailed construction plan for replacing several components of the existing system as part of this project. The scope of work will include the following: 1. Evaluate the condition of the existing gravity feed system. 2. Develop and present options for the upgrade to City Engineering and Wastewater Department. 3. Based on City input, NEI will develop a detailed set of construction documents to present to the Contractor. 4. NEI will assist with obtaining a change order proposal from the Contractor, and will assist the City with the approval process. 5. NEI will assist with the coordination required to shut down the system and install the by-pass pumping system. 6. NEI will complete site visits and final inspections on the completed system. AMD. NO. 2 EXHIBIT"A" Page 1 of 3 4501 Gollihar Road. Corpus Christi,TX 78411 • 800-677-2831 361-814-9900 Fax 361-814-4401 • naismith-engineering.com Mr. Daniel Biles Engineering Services City of Corpus Christi November 21, 2013 Page 2 The proposed modifications will include replacing some existing gravity lines and manholes with new HDPE/PVC lines and fiberglass manholes which are located within the Williams R.O.W. immediately upstream of the Williams Lift Station. The two new manholes will be 12' diameter and 6' diameter and will be installed in conjunction with new 24" and 30" gravity lines. The effort will require installing a bypass system to divert all the flow from a 30" Force Main as well as flow from a 36" gravity line during the replacement of the gravity feed system. Based on the scope of the proposed improvements, our cost to complete the work will be $42,000; therefore the total requested for Amendment Two is $42,000.00.We thank you for our consideration and approval. Should you have any questions, please do not hesitate to call. Sincerely, NAISMITH ENGINEERING, INC. / l // ;r r j`t r �; �Lf I!llllll t /! ,i, },. Grant A. Jackson, �'.E. Vice President X:\83601ContracMmendmentTwoRea uest.doc • AMD. NO. 2 Cral Naismith Eng i neeri ng,Inc EXHIBIT"A" ARCHITECTURE ENGINEERING r ENVIRONMENTALrSURVEYING Page 2 of 3 WILLIAMS DRIVE PHASE 2 NILE DRIVE TO AIRLINE ROAD (Project No. 6467) SUMMARY OF FEES ORIGINAL Fees CONTRACT AMD. NO. 1 AMD. NO. 2 TOTAL Basic Services 1. Preliminary Phase $172,835.50 $0.00 $0.00 $172,835.50 2. Design Phase 483,939.40 0.00 0.00 483,939.40 3. Bid Phase 6,913.42 0.00 0.00 6,913.42 4. Construction Phase 27,653.68 0.00 0.00 27,653.68 Subtotal Basic Services Fee $691,342.00 $0.00 $0.00 $691,342.00 Additional Services(Allowance) 1. Permit Preparation (Authorized) $5,200.00 $0.00 $0.00 $5,200.00 2. ROW Acquisition Survey(Authorized) 8,500.00 0.00 0.00 8,500.00 Y 3. Topographic Survey(Authorized) 42,000.00 0.00 0.00 42,000.00 4. Subsurface Utility Exploration (S.U.E.) (Authorized) 54,472.00 0.00 0.00 54,472.00 5. CCTV Wastewater Lines(Authorized) 15,000.00 0.00 0.00 15,000.00 6. Construction Observation Services(Authorized) 149,760.00 126,540.00 0.00 276,300.00 7. Storm Water Hydrology/Hydraulic Study (Authorized) 125,000.00 0.00 0.00 125,000.00 8. TCEQ Water Quality Permit(Optional) 1,000.00 0.00 0.00 1,000.00 9. Archeological Survey(Optional) 4,000.00 0.00 0.00 4,000.00 10. Endangered/Threatened Species Survey (Optional) 2,000.00 0.00 0.00 2,000.00 11. Mitigation Construction Plans(Optional) 3,500.00 0.00 0.00 3,500.00 12. Three(3) Public Meetings(Authorized) 3,500.00 0.00 0.00 3,500.00 13. Waranty Phase(Authorized) 900.00 0.00 0.00 900.00 14. Williams Lift Station Assessment 0.00 0.00 42,000.00 42,000.00 Subtotal Additional Services Fee $414,832.00 $126,540.00 $42,000.00 $583,372.00 Total Fees $1,106,174.00 $126,540.00 $42,000.00 $1,274,714.00 AMD. NO. 2 EXHIBIT"A" Page 3 of 3 COMPLETE PROJECT NAME Project No. xxxxxx Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7% Design Phase 20,818 0 0 20,818 1,000 500 1,500 7% Bid Phase 0 0 0 0 0 0 0 n/a Report Phase 14,166 0 0 14,166 0 0 0 0% Construction Phase 0 0 0 0 0 0 0 n/a Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% Additional Services: Permitting $0 $0 $0 $0 $0 $0 $0 n/a Warranty Phase 0 0 0 0 0 0 0 n/a Inspection 9,011 0 0 9,011 0 0 0 0% Platting Survey 29,090 0 0 29,090 0 0 0 0% Reporting 1,294 0 0 1,294 0 0 0 0% O & M Manuals TBD TBD TBD TBD TBD TBD 0 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0% • Summary of Fees Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5% Additional Services Fees 39,395 0 0 39,395 0 0 0 0% Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3% 73 X D c = 3 • Wv - ' z i W N . , . . • , . .4SUPPLIER NUMBER TO BE ASSIGNED BY CITY =r = PURCHASING DIVISION `"...`r CITY OF CORPUS CHRISTI Corpus Christi DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Naismith Engineering,Inc. P.O.BOX: 3099 STREET ADDRESS: 4501 Gollihar Road CITY: Corpus Christi ZIP: 78411 FIRM IS: I. Corporation 2. Partnership 3. Sole Owner El 4. Association ® 5. Other ❑ DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Natpe Job Title and City Department(if known) oh[_, 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Natpe Title 3. State the names of each"board member"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee kiovip. 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in subject above named"firm." Name Consultant C FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be prompt y submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Grant A.Jackson,P.E. Title: Vice President (Type or Pint / Signature of Certifying �2/ ,il j4 ,jj` Date:■ /� DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.