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HomeMy WebLinkAboutC2014-117 - 3/20/2014 - NA AMENDMENT NO. 3 TO CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "CITY", and Urban Engineering agree to the following amendment to the Contract for Professional Services for Allison Wastewater Treatment Plant Head Works (Phase 1) and Grit System (Phase 2) (Proiect No. 7417), as authorized and amended by: Original A/E Agreement April 21, 2009 Motion No. M2009-098 $147,620.00 Amendment No. 1 November 8, 2011 Motion No. M2011-252 $116,860.00 Amendment No. 2 May 17, 2013 Administrative Approval $5,285.00 Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, shall be modified for additional engineering services for the East Aeration Basin as specified in Amendment No. 3 Exhibit "A". Exhibit "A", Section 3. Fees, shall be modified as specified in Amendment No. 3 Exhibit "A" for a revised fee not to exceed $26,800.00 (Twenty-Six Thousand Eight Hundred Dollars and Zero Cents), for a total restated fee not to exceed $296,565.00 (Two Hundred Ninety-Six Thousand Five Hundred Sixty-Five Dollars and Zero Cents). Monthly invoices shall be submitted in accordance with Amendment No. 3 Exhibit "B". All other terms and conditions of the April 21, 2009 and amendments to the contract between the City and Urban Engineering will remain in full force and effect. CITY OF MS C I URBAN ENGINEERING ) " 3-v4■ IL-f (1"----- ,. 1,11 I - zoi4 Gustavo Gonzalez, P.E., (Date) James L. Urban, P.E., (Date) Assistant City Manager Principal for Public Works & Utilities 2725 Swantner Corpus Christi, Texas 78404 (361)854-3101 Office RECOMENDED (361)854-6001 Fax Q- 0---(2- -c/1y Daniel Biles, P.E., (Date) Executive0Di//rector of ,blic J orks 0.-r. 1 • Department (Date) APP •VED ' : TO FORM (j• Legal Dep- ment (Date) 2014-117 3/20/14 AMEND. NO. 3 Page 1 of 2 EWATER\7417 ALLISON WWTP NEW MECHANICAL BAR SCREEN AND GRIT REMOVAL IMPROVEMENTS\AMENDMENT NO. Urban Engineering INDMD APPRO ED g firkftiokil.and Budget Date Office o Management g ( ) ATTEST Rebecca Huerta, City Secretary ENTERED Project No: 7417 MAR 112014 Pk Fund Source No: 550950-4249-00000-150725 Fund Name:Wastewater 2012B CIP (RevBds) CONTRAtJ I tV9ANALitii Encumbrance No: 1E 141 1 AU el RECEIVED '. r. 141.�_ BY _ 1. v• - VI AMEND. NO. 3 Page 2 of 2 K\ENGINEERING DATAEXCHANGEUENNIFER\WASTEWATER\7417 ALLISON WWrP NEW MECHANICAL BAR SCREEN AND GRIT REMOVAL IMPROVEMENTS\AMENDMENT NO. 3\CONTRACT.DOCX _ URBAN Job No. 16445.81.00 ENGINEERING February 12, 2014 TRANSMITTED VIA EMAIL Mrs. Natasha Fudge, P.E. Acting Director of Capital Programs City of Corpus Christi P.O. Box 9277 Corpus Christi, Texas 78469 Subject Allison WWTP Mechanical Bar Screen and Got Removal Improvements City Protect No.7417 Dear Natasha: The scope of the subject project included cleaning out and refurbishing the existing aeration system in the West Aeration Basins. The existing East Aeration Basins are also in need of cleaning out and refurbishment. The existing E.Aeration Basins have not been cleaned out since the basins were put into service in 1985 and there are obvious issues with the aeration system. The air system is used to add oxygen to the biological process and keep the solids in suspension. There are missing air drop pipes and loose air drop pipes throughout the basins. It is likely, based on what was found at the W. Aeration Basins, that the existing air drop lower support systems need to be replaced. We recommend that the existing E. Aeration Basins be taken out of service and completely cleaned out of settled grit, debris, rags, eta and that the existing air drop aeration system be refurbished by replacing missing air drops, replacing damaged air drops and replacing the lower support system. Other additional work that has been added to the scope of the project is listed in the following: 1. 16" Dia. Pipe Replacement(Change Order No. 2): The existing 16' D.I. pipe between the Grit Removal Unit and West Aeration Basins was found to be severely corroded in the top and needed to be replaced when uncovered for installation of the new 24"dia.force main. 2. Existing 24" valve replacement (Change Order No. 3): The existing 24" plug valve on the force main that feeds the Existing Grit Removal Unit was open and either inoperable or broke when the Plant Operator's tried to close it to redirect flow to the new Mechanical Bar Screen Facility. This valve is critical to the operation of the plant and needs to be operable in order to re-direct flow from the Grit Removal Unit to the New Mech. Bar Screen Facility. 3. Grit Removal Weir Replacement(Change Order No. 3): The original scope did not call for the replacement of the two discharge weirs but, after the unit had been drained, they were found to be in very bad shape and were replaced. 4. New Electrical Receptacles (Change Order No. 3): Plant staff requested that two duplex receptacles be located on the upper bar screen level to provide a dedicated circuit for the plant's raw influent sample which they would like to locate in this area. 5. Mech. Bar Screen Wider Entrance Driveway: During construction Plant staff requested that the driveway entrance to the debris containers be made wider to provide more space for the City's hook truck to back up and pick up the containers instead of pulling the containers out to the parking area. The cost to make the driveway wider was minor at$4759 due to 5% extra provide with the bid quantities but it did require revising/redrawing of Sheet 4 of the Plans to show the dimensional changes and revisions to the pavement grades. (361)854-3101 2725 SWANTNER DR.•CORPUS CHRISTI,TEXAS 78404 FAX(361)854-6001 www urboneng.com TBPE Firm#145 AMEND. NO. 3 EXHIBIT"A" Page 1 of 4 Natasha Fudge,P.E. February 12,2014 Page 2 A summary of the costs of the additional work added or work proposed to be added to the construction contract Is provided in the following: CO#2: W.Aeration Basin Influent Pipe Replacement $ 15,108 CO#3: Grit Removal 24"Valve and Pipe Replacement $ 89,725 CON: Grit Removal Weir and New Electrical Receptacle $ 7,614 CO#4: Mech.Bar Screen wider driveway(additional quantities) $ 4,759 CO#4: E.Aeration Basin Cleanout and Air System Refurbish(Est.) $263.400 Total Additional Construction Cost $380,806 Attached is a summary of change orders to date and pending additional ems of work. This summary does not include the E. Aeration Basin work. Pending additional work items include final quantities used for missing air drops and clamps in the W. Aeration Basins and large quantity of grit found in the existing Grit Removal Unit. The Grit Removal Unit has apparently been out of service for some time and the grit found and removed by the Contractor was over twice what was noted in the unit when it had been drained during the design phase in 2009. Based on the attached summary there should be approximately $450,000 of change order capacity left in the project This is more than enough to fund the change order for work at the E.Aeration Basins. The additional engineering services required for the additional work items include initial investigation, located original equipment drawings, develop scope and plans, contacting the Contractor concerning the additional work, negotiating and preparing change order, submittal review, answering Contractor questions, checking progress, punch lists and checking completion. We request that our present AE contract be amended by$26,800 to add the engineering services to accomplish this additional work. Please review and let me know should you have any questions or comments. Sincerely, URBAN ENGINEERING 1A^-t- \1V Mark Maroney, P. E. MW Enclosure xa James Harris,P.E. Engineering Services via email Mark Guerra—Construction Services via email AMEND. NO. 3 EXHIBIT"A" Page 2 of 4 CHANGE ORDER AND ALLOWANCE SUMMARY ALLISON WWTP NEW MECHANICAL BAR SCREEN AND GRIT REMOVAL IMPROVEMENTS(#7417) DATE December 11,2013 Rev2 Prepared By: Mark Maroney,P.E. Urban Engineering(TBPE#145) ORIGINAL CONTRACT AMOUNT $2,772,662.00 25%OF CONTRACT= $693,165.50 Change Orders To Date/Pending $241,868.00 Change Order Capacity Remaining $451,297.50 CHANGE ORDERS Calendar Cumulative Description Amount Cumulative Days Days Days Added Ph II Ph III 365 455 No.1 W.Aeration No.1 Refurb $23,972.00 W.Aeration No.2 Refurb $23,972.00 $47,944.00 $47,944.00 0 365 0 No.2 16"Pipe Replacement $15,018.00 $62,962.00 46 411 0 No.3 24"Valve and Grit Unit Weir Replacement $97,339.00 $160,301.00 30 411 485 and Elect Recpt PENDING ADDITIONAL WORK ITEMS Description Amount Cumulative Excess Grit Removal from Grit Unit $66,008.00 $66,008.00 approx.$30,000 for hauling Bid Items 8. Add 61 SY Lime Stab.!$9.00/SY $549.00 (quantaties added 9. Add 65 SY Conc.Pavement!$60.00/SY $2,900.00 for additonal 10. Add 4 LF 6"Block Curb 0$15.00/LF $60.00 driveway width) 11. Add S LF Retaining Wall @$250.00/LF $1,250.00 M2-3 Add 14 Missing Air Drops gf$150.00/EA $2,100.00 M2-6 Add 174 Air Drop Clamps 6e$50.00/EA $8,700.00 Bid Items Sub-Total $15,559.00 $81,567.00 TOTAL APPROVED AND PENDING CHANGE ORDERS $241,868.00 UTILITY ALLOWANCE($50,000) Description Amount Cumulative W.Aeration No.3 Refurb $23,972.00 $23,972.00 W.Aeration No.1 Valve Replacement $16,165.00 $40,137.00 Backup Fittings for 24"Tee lie-In $1,130.00 $41,267.00 Two 22.5 Bends for 24"Force Main $5,118.49 $46,385.49 Allowance Remaining $3,614.51 AMEND. NO.3 EXHIBIT"A" Page 3 of 4 Allison Wastewater Treatment Plant Head Works(Phase 1)&Grit System(Phase 2) Summary of Fees _ ORIGINAL AMEND.NO.1 AMEND.NO.2 AMEND.NO.3 TOTAL CONTRACT Fee for Basic Services 1 Preliminary Phase $13,300.00 $12,100.00 $0.00 $0.00 $25,400.00 2 Design Phase 49,800.00 46,800.00 0.00 0.00 96,600.00 3 Bid Phase 4,400.00 3,900.00 0.00 0.00 8,300.00 4 Construction Phase 14,190.00 12,300.00 0.00 0.00 26,490.00 Subtotal Basic Services Fees 81,690.00 75,100.00 0.00 0.00 156,790.00 I Fee for Additional Services(Allowance) 1 Permit Preparation 0.00 0.00 0.00 0.00 0.00 2 ROW Acquisition Survey (AUTHORIZED) 0.00 0.00 0.00 0.00 0.00 3 Topographic Survey(AUTHORIZED) 26,700.00 12,300.00 0.00 0.00 39,000.00 4 Environmental Issues 2,500.00 0.00 0.00 0.00 2,500.00 5 Construction Observation Services 32,250.00 14,900.00 0.00 0.00 47,150.00 6 Start-up Servies 2,400.00 2,400.00 0.00 0.00 4,800.00 7 Warranty Phase 2,080.00 2,080.00 0.00 0.00 4,160.00 8 Revise,Rne-Issue,&Re-Bid Mechanical 0.00 10,080.00 0.00 0.00 10.080.00 9 Additional work for West Aeration Basins 0.00 0.00 5,285.00 000 5,285.00 10 Additional work for East Aeration Basins 26,800.00 26,800.00 Subtotal Additional Services Fees Authorized 65,930.00 41,760.00 5,285.00 26,800.00 139,775.00 I Total Authorized Fee $147,620.00. $116,860.00 $5,285.00 $26,800.00 $296,565.00 04/21/09 11/08/11 05/17/13 M2009-098 _ M2011-252 Admin Approval Admin Approval AMEND. NO.3 EXHIBIT"A" Pa. 4of4 Sample form for. COMPLETE PROJECT NAME Payment Request Rewsea 07rz7ro0 Project No.XXXX invoice No. 12345 Invoice Date: • Total Amount Previous Total Percent _ Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O&M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% t Of = z o - z IN 0 ,, wo w i SUPPLIER NUMBER TO BE ASSIGNED BY CITY PURCHASING DIVISION City of CITY OF CORPUS CHRISTI Corpus Chnsti DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or fines seeking to do business with the City to provide the following information. Every.qquestion must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: URBAN ENGINEERING P.O.BOX: N/A CORPUS 78404 STREET ADDRESS: 2725 SWANTNER DR. CITY: CHRISTI ZIP: FIRM IS: 1. Corporation 2. Partnership Er 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City of Corpus-Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm. Name Job Title and City Department(if known) �tla 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title 141A 3. State the names of each"board member"of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee 4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant N(A FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not-knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: C. i dtzenki, - Title: FLOC'eikc.. (Type or Print) Signature of Certifying / ��pi Date: /, 2, t Person: 4��— DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person,partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held"refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.