HomeMy WebLinkAboutC2014-134 - 4/24/2014 - NA PROFESSIONAL SERVICES AGREEMENT FOR
HARBOR BRIDGE LIGHTS PROGRAMMING
This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule
municipal corporation, "CITY", acting through its duly authorized City Manager or designee("CITY
ENGINEER"), and Terry K. Orf, an individual, ("CONSULTANT"), which agree as follows:
1. DECLARATIONS."CITY"desires to engage"CONSULTANT"to provide services in
connection with City's project, described as follows: Harbor Bridge Lights Program"Project".
2. SCOPE OF WORK. "CONSULTANT" shall provide services for the PROJECT in
accordance with the accompanying Scope of Services and Fee attached hereto as"Exhibit A".
3. FEE. The "CITY" agrees to pay the "CONSULTANT" for services provided in
accordance with Exhibit"A", Scope of Services and Fee under this AGREEMENT,a total fee not to
exceed $14,400.00 , (Fourteen Thousand Four Hundred Dollars and Zero Cents). Quarterly
invoices shall be submitted in accordance with Exhibit"C".
4. INDEMNIFICATION AND HOLD HARMLESS. The "CONSULTANT" agrees to
inde ify,save harml -ed defend the"CITY",and it's agents,s-* -nts d employees as more
fully .- forth in "Exhi.it B".
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Wes Pierso II ate) Te K. Orf (Date)
Assistant Ci :nager 366 East Beasley
Aransas Pass, TX 78335
361.960.0131
APP VE AS TO FORM
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Office of Managem nt and Budget ( te)
5 76/if?
Leg epartment (Date)
Project Number:
Funding Source:
Encumbrance Number:
2014-134
4/24/14
Terry K. Orf INDEXED
EXHIBIT A
Scope of Services and Fee Schedule
Objective:To provide the City of Corpus Christi to monthly Harbor Bridge light programming, limited
special Harbor Bridge event programming and coordination of all required maintenance of the lighting
system and related hardware infrastructure(as described below). Programming will be accomplished using
Designer software package included with the Pharos controller hardware,plus other Pharos software,as
well as other software packages to create the light programs. The amount of this contract will be
$14,400.00 per year, billed quarterly.The contract will be for a period of one year.
Specific Tasks:
• Monthly Harbor Bridge Light Programming
o By the first weekday of each month,a unique light program comprised of multiple effects that are
included in the Designer software,video effects and custom effects will be uploaded to the bridge
hardware as coordinated thru the City's Harbor Bridge steering committee.This will be based on
the program created under the previous contract in 2013 and modified as requested for special
events and committee directions.
o Each program includes many individual effects strung together to form a 15 minute program
which will loop during the prescribed times defined by the committee.
o The monthly programs will take approximately 8 hours to modify and upload each month
depending upon the complexity desired by the committee.
• Special Harbor Bridge Event Programming ,
o Themed lighting programs for up to four special events will be developed.
o The anticipated special programs will include,but not be limited to New Years,Buc Days,4th of
July and Christmas.
o The anticipated time required to program these events will be limited to 114 hours per year and
will be coordinated thru the city's steering committee.
o Any special projects which require synchronizing the lights with sound will require special
coordination as follows:
• City of Corpus Christi Wi-Fi personnel will be required for these programs as well as
Wi-Fi sending and receiving units provided by the city.
• Maintenance of the Physical Bridge Lights and Related Hardware Infrastructure
o Monthly maintenance requirements to address lighting and data communication problems are
included and estimated to require approximately 30 hours per year. This would include the
Harbor Bridge lighting system.Catastrophic failures which require more time then allocated will
be coordinated thru the committee.
o Coordination with certified vendors to replace/repair the lights and infrastructure will be included
as limited above.
• Programming Events outside of this proposal
o Programming events not listed in this proposal will be negotiated separately with the steering
committee.
o These programming events will be based on $100.00 per hour where as time is defined by the
length and complexity of the event.
• Training of City Staff
o Provision of training to designated City personnel related to all aspects of the programming of
lights and maintenance of lighting systems covered under this agreement.
Fee Schedule
Programming Principal Programmer(x60)
12 Monthly Bridge Lighting Programs 96 hours $5,760.00
Special Events Programming 114hours $6,840.00
Maintenance of Lights and Infrastructure 30 hours $ 1,800.00
Subtotal Hours: 240
Total Programming Fee: $ 14,400
Quarterly Billing: $3,600
Exhibit B
Mandatory Requirements
INDEMNIFICATION AND HOLD HARMLESS
Consultant agrees to indemnify, save harmless and defend the City of
Corpus Christi, and its agents, servants, and employees, and each of
them against and hold it and them harmless from any and all lawsuits,
claims, demands, liabilities, losses and expenses, including court costs and
attorneys' fees, for or on account of any injury to any person, or any death
at any time resulting from such injury, or any damage to any property,
which may arise or which may be alleged to have arisen out of or in
connection with the work covered by this contract. The foregoing
indemnity shall apply except if such injury,death or damage is caused by the
sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified
hereunder.
EXHIBIT C
Sample Form of Payment Request