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HomeMy WebLinkAboutC2014-146 - 5/12/2014 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 3 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and Naismith Engineering, Inc. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Williams Drive Phase 2 Nile to Airline (Project No. 6467) BOND 2008, as authorized and administratively amended by: Original Contract May 18, 2010 Motion No. M2010-117 $1,106,174.00 Amendment No. 1 July 24, 2012 Motion No. M2012-140 $126,540.00 Amendment No. 2 March 3, 2014 Administrative Approval $42,000.00 In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, Item No. 15. Ground Penetrating Radar shall be amended as set forth in the attached Amendment No. 3, Exhibit "A". In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be modified and is attached as Amendment No. 3 Exhibit "A" for a fee not to exceed $4,000.00 (Four Thousand Dollars and Zero Cents), for a total restated fee not to exceed $1,278,714.00 (One Million Two Hundred Seventy Eight Thousand Seven Hundred Fourteen Dollars and Zero Cents). Monthly invoice will be submitted in accordance with Exhibit "B". All other terms and conditions of the May 18, 2010 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS CHRISTI NAISMI EN -INEERING, C. Jo g—e s////Y ike.,4 !4 emui.b, 0,= ail Daniel Biles, P.E. (Date) Gra TT. Ja son, 1 . Date) Executive Director of Public Works Vice President 4501 Gollihar Road Corpus Christi, TX 78411 RECOMMENDED (361) 814-9900 Office r 5.%2•t-j (361) 814-4401 Fax Natasha Fudge, P. . (Date) Director of Capital Programs APPROVED AS TO FORM �,vrz SP/d-o t Assistant Ci ttorney (Date) 2014-146 5/12/14 AMD. NO. 3 Page 1 of 2 Naismith Engineering Inc. =ET16467 WILLIAMS DRIVE PHASE 2\CONSULTANT CONTRACT\NAISMITH ENGINEERING VELMAVAMENDMENT NO 3 INDEXED APPROVED Office of Management (Dat-) and Budget ATTEST Rebecca Huerta, City Secretary RECEIVED 01 Project No. 6467 Fund Source No. 550950-3548-00000-170324 BYE •>. 1A;• Fund Name: Street CIP Bond 2008 Encumbrance No. E6467ANA AMD. NO. 2 Page 2 of 2 IC\ENGINEERING DATAEXCHANGE\VELMAP\STREET\6467 WILLIAMS DRIVE PHASE 2\CONSULTANT CONTRACT\NAISMITH ENGINEERING VELMAWMENDMENT NO.3 NAISMITHWMENDMENT NO.3.DOC . , • . . , , inaNaismithEngineering,Inc ARCHITECTURE•ENGINEERING•ENVIRONMENTAL■SURVEYING TOPE FIRM NO. F-355 • • • TBPLS No. F-100395-00 ESTABLISHED 1949 OVER 60 YEARS OF ENGINEERING EXCELLENCE February 5, 2014 Mr. Daniel Biles Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 SUBJECT: Contract Amendment Three Williams Drive—Nile Drive to Airline Road, Phase 2 (6467) Dear Mr.Biles: The above referenced contract is currently in the construction phase. A need to evaluate the structural integrity of some existing concrete box culverts has been identified during the course of the construction process. Naismith Engineering, Inc. has been asked to contract with a firm to complete an assessment utilizing Ground Penetrating Radar. The system was successfully utilized on a section of Box Culverts on Williams Drive Phase 1. NEI will sub-contract with Ground Penetrating RADAR Systems, Inc. (GPRS) to complete the evaluation. Based on the scope of the proposed improvements, our cost to oversee the process and get the work done will be $4,000; therefore the total requested for Amendment Three is $4,000. We thank you for our consideration and approval. Should you have any questions, please do not hesitate to call. Sincerely, NAISMITH E GINEER G, INC. ,t21.4 i P „. 4f- Grant A. acks., , P.E. Vice President X:18360\Contract'Ame ndmentThreeReq uest.doc EXHIBIT"A" Page 1 of 2 4501 Gollihar Road. Corpus Christi,TX 78411 • 800-677-2831 361-814-9900 Fax 361-814-4401 • naismith-engineering.com WILLIAMS DRIVE PHASE 2 FROM AIRLINE TO NILE DRIVE BOND ISSUE 2008 (Project No.6467) SUMMARY OF FEES ORIGINAL AMD. NO. 1 AMD.NO.2 AMD.NO.3 TOTAL CONTRACT Basic Services 1 Preliminary Phase $172,835.50 $0.00 $0.00 $0.00 $172,835.50 2 Desi n Phase 483,939.40 0.00 0.00 0.00 483,939.40 3 : • Phase 6,913.42 0.00 0.00 0.00 6,913.42 4 Construction Phase 27,653.68 0.00 0.00 0.00 27,653.68 Subtotal Basic Services Fee $691,342.00 $0.00 $0.00 $0.00 $691,342.00 Additional Services(Allowance) _ 1 Permit Preparation(Authorized) $5,200.00 $0.00 $0.00 $0.00 $5,200.00 2 ROW Acquisition Survey(Authorized) 8,500.00 0.00 0.00 0.00 8,500.00 3 .Topographic Survey(Authorized) 42,000.00 0.00 0.00 0.00 42,000.00 4 Subsurface Utility Exploration (S.U.E.) 54,472.00 0.00 0.00 0.00 54,472.00 (Authorized) 5 CCTV Wastewater Lines(Authorized) 15,000.00 0.00 0.00 0.00 15,000.00 6 Construction Observation Services 149,760.00 126,540.00 0.00 0.00 276,300.00 (Authorized) 7 Storm Water Hydrology/Hydraulic Study 125,000.00 0.00 0.00 0.00 125,000.00 (Authorized) 8 TCEQ Water Quality Permit(Optional) 1,000.00 0.00 0.00 0.00 1,000.00 9 Archeological Survey(Optional) 4,000.00 0.00 0.00 0.00 4,000.00, 10 Endangered/Threatened Species Survey 2,000.00 0.00 0.00 0.00 2,000.00 (Optional) 11 _Mitigation Construction Plans(Optional) 3,500.00 0.00 0.00 0.00 3,500.00 12 Three(3) Public Meetings(Authorized) 3,500.00 0.00 0.00 0.00 3,500.00 13 Waranty Phase(Authorized) 900.00 0.00 0.00 0.00 900.00 14 Williams Lift Station Assessment 0.00 0.00 42,000.00 0.00 42,000.00 15 Ground Penetrating Radar 0.00 0.00 0.00 4,000.00 4,000.00 Subtotal Additional Services Fee $414,832.00 $126,540.00 $42,000.00 $4,000.00 $587,372.00 Total Fees $1,106,174.00 $126,540.00 $42,000.00 $4,000.00 $1,278,714.00 05/18/10 07/24/12 03/03/14 M2010-117 M2012-140 Admin Approval Admin Approval EXHIBIT"A" Page 2 of 2 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%, Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% X (0 I 4D a ..:1 S.% 00 Exhibit "C" Mandatory Requirements (Revised November, 2005) INDEMNIFICATION AND HOLD HARMLESS Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT "C" Page 1 of 1 SUPPLIER NUMBER TO BE ASSIGNED BY CITY . . . . . . . _ PURCHASING DIVISION `..M CITY OF CORPUS CHRISTI Corpus Chnsti DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Naismith Engineering,Inc. P.O.BOX: 3099 STREET ADDRESS: 4501 Gollihar Road CITY: Corpus Christi ZIP: 78411 FIRM IS: I. Corporation ® 2. Partnership ❑ 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Nacre Job Title and City Department(if known) _, 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Nagle Title 3. State the names of each"board member"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee Mont. 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant • FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in eneral or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that l have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Grant A.Jackson,P.E. Title: Vice President (Type or Print) / Signature of Certifying X704 „/ Date: D Person: ' DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers,Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.