HomeMy WebLinkAboutC2014-216 - 8/12/2014 - Approved Zn14DIS-1,
FINANCE DEPARTMENT
CITY OF CORPUS CHRISTI
AND 2014 SEP 15 An IO: 49
NUECES COUNTY
JOINT ELECTION AGREEMENT 11^
r
This Agreement (`"Agreement") is made and entered into on the l U day of
111 't
2014, by and between Nueces County ("COUNTY") and CITY OF CORPUS CHRISTI ("CITY
OF CORPUS CHRISTI") for the purposes and considerations stated below:
WITNESSETH
WHEREAS. the COUNTY will hold a Joint Election within the boundaries of the County on the
4th day of November, 2014; and
WHEREAS, CITY OF CORPUS CHRISTI will hold a Joint Election within the boundaries of
CITY OF CORPUS CHRISTI on the 4th day of November 2014; and
WHEREAS. it is the finding of the governing bodies of the parties hereto that it would be
mutually beneficial for the COUNTY, and CITY OF CORPUS CHRISTI to jointly enter into an
Agreement to hold the elections jointly and also to enter into an Election Services Contract for
the provision of certain election services by the County Election Officer of Nueces County.
Texas;
THEREFORE, pursuant to Chapter 271 of the Texas Election Code, the COUNTY and the
CITY OF CORPUS CHRISTI agree as follows:
I
ELECTION RESPONSIBILITIES
1. In accordance with Chapter 271 (Joint Elections) of the Texas Election Code, the COUNTY
agrees to oversee and coordinate the conduct of said election for CITY OF CORPUS
CHRISTI oversee and coordinate the provision of services to prepare for and facilitate the
Joint Election to be held on 4th day of November 2014. COUNTY and CITY OF CORPUS
CHRISTI agree that early voting and regular Election Day voting shall be conducted jointly.
2. In accordance with Chapter 31. Subchapter D of the Texas Election Code. CITY OF
CORPUS CHRISTI agrees to enter into an Election Services Contract with the Count
Election Officer of Nueces County, Texas. for the provision of those certain election services
described in the Election Services Contract attached hereto as Exhibit A and incorporated
herein by reference. The COUNTY shall bear its share of the cost for election services. The
County Election Officer. Diana T. Barrera. is hereby designated the Election Officer
responsible for conduct and provision of the election services identified in the Election
2014-216
8/12/14
Ord. 030251 and Ord. 030253 Page 1 of 4
Nueces County INDEXED
Services Contract attached as Exhibit A. Said County Election Officer will serve as the Early
Voting Clerk. and her designee will serve as the Counting Station Manager of the Central
Counting Station for the Joint Election.
3. Rebecca Huerta is hereby designated the primary representative of CITY OF CORPUS
CHRISTI to oversee and coordinate with the County Election Officer in the conduct of the
elections. In addition, Rebecca Huerta as the CITY OF CORPUS CHRISTI Election
Authority will perform or cause to be performed the following services:
a. Coordinate with COUNTY on the conduct of all aspects of the CITY OF CORPUS
CHRISTI elections. including (1) selection and establishment of early voting sites. and
conduct of early voting (locations of early voting substations are attached to this
Agreement as Exhibit B). and (2) designation of precincts. and polling places for use on
Election Day (a list of polling places is included with this Agreement as Exhibit C).
b. Coordinate the handling and disposition of CITY OF CORPUS CHRISTI election
returns. voter ballots, and tabulation of unofficial returns, and preparation of the
tabulation for the official canvass by governmental entities.
c. Provide information services for voters and election officers relating to CITY OF
CORPUS CHRISTI elections.
d. Maintain custody of the CITY OF CORPUS CHRISTI returns for a period as required by
the Texas Election Code.
II
PAYMENT
The CITY OF CORPUS CHRISTI agrees to pay COUNTY for their share of the expenses of the
election on a prorated basis dependent upon the number of entities participating in the Joint
Election. Such payments will be made within 30 days of receipt from the County Election
Officer of an itemized statement of the exact costs, expenses incurred and outstanding expenses
related to the performance of election services. with CITY OF CORPUS CHRISTI and
COUNTY each paying their respective shares of such costs and expenses.
III
MISCELLANEOUS
1. COUNTY and CITY OF CORPUS CHRISTI will each be responsible for preparing and
filing their own respective submission and attachments. if any. to the Justice Department for
pre-clearance as may be required under Section 5 of the Voting Rights Act of 1965. as
amended.
Page 2 of 4
2. Each party will be responsible for posting or publication requirements necessitated by
federal, state or local laws as they may pertain to implementation of the respective issues
placed on the ballot.
3. Each party will be responsible for receipt and processing filings of financial report statements
by special purpose committees relating to the party's own respective elections.
4. Each party will be responsible for receipt and processing of applications of candidates for
places on the ballot for its own positions. handling of drawings for places on the ballot for
such positions, and the posting and issuance of any notices related thereto.
5. COUNTY will order separate ballots for CITY OF CORPUS CHRISTI containing all their
propositions and regent candidates, respectively, to be voted on at the joint polling places.
but a voter may not be permitted to vote on a CITY OF CORPUS CHRISTI ballot containing
a proposition, or a City ballot containing a proposition and/or candidates, or CITY OF
CORPUS CHRISTI ballot containing a proposition and/or candidates on which the voter is
ineligible to vote.
IV
GENERAL PROVISIONS
1. This Agreement shall be construed in accordance with applicable Federal Election Laws, the
Texas Election Code, and all applicable laws of the State of Texas.
2. COUNTY and CITY OF CORPUS CHRISTI through their respective Election Authorities.
may agree to amend or modify this Agreement in the event federal, state, or local law
requires additional or different actions by the Election Authority, which is beyond the scope
of this contract. Such amendment or modification shall not be effective unless such
amendment or modification is in writing and signed by the parties with legal authority.
3. This Agreement constitutes the entire Agreement of the parties, supersedes any prior
undertakings or written or oral agreements between the parties and can be modified or
amended only by written instrument subscribed by each of the parties.
Page 3 of 4
I I
Dated this U day -' £- i �� . 2014
NUECES COUNTY ATTEST:
in* # 4.44,-)- 2- •
Diana T. Barrera
County Judge / County Clerk
A I • ' TI ATTEST:
- ( C szl��e,cc�
Ron IPison Rebecca Huerta
City anage City Secretary
Date
oyd0 r( 723
ApprtoLegal Form City Attorney or designee ST Ci1U$&$L.
SECRETARY
Page 4 of 4
• Exhibit A
AAs OF TF
ro� Tis
�' ELECTION SERVICES CONTRACT
CITY OF CORPUS CHRISTI
G-. 'OF ' AND COUNTY OF NUECES
THIS CONTRACT is made this 2-1�day of - , 2014, by and between the City of Corpus Christi
(hereinafter referred to as "City of Corpus Christi") d Diana T. Barrera, County Clerk (County Election
Officer), under authority of Texas Election Code, Section 31.092 (a), to perform Election Services for the
November Joint Election to be held by Nueces County on November 4,2014.
This Contract is entered into in consideration of the mutual covenants and promises hereinafter set forth.
Paragraph 1. SERVICES OF COUNTY ELECTION OFFICER
The COUNTY ELECTION OFFICER shall be responsible for the overall conduct of the election and
shall perform and furnish the following:
(a) Hire all early voting personnel;
(b) Conduct training session of all election workers;
(c) Provide laptops,air cards, label printers,and cell phones for processing early voters;
(d) Provide Judges Booth Controller (JBC), eSlate equipment and booths for Early Voting and
Election Day polling locations;
(e) Transport election equipment to polling locations;
(f) Provide Early Voting and Election Day technical support for mechanical breakdowns of voting
equipment;
(g) Scan all mail ballots, tabulate Early Voting results, arrange Early Voting Ballot Board meeting,
and provide export file of early voting results;
(h) If applicable,program,generate and distribute ballots;
(i) Prepare all testing materials and conduct a test of the Electronic Equipment in compliance with
Section 127,Subchapter D,of the Texas Election Code;
(j) If applicable,provide additional miscellaneous supplies upon request; and
(k) Provide estimated cost of Election by Attachment"A".
Paragraph 2. GENERAL CONDITIONS
The parties agree that the COUNTY ELECTION OFFICER will perform all services listed in Paragraph
1. Furthermore, the parties agree that the City of Corpus Christi is obligated to pay all expenses and shall
reimburse the COUNTY ELECTION OFFICER and Nueces County with respect to any purchase reasonably
made in the programming and transporting of voting equipment.
Furthermore, after the election, the COUNTY ELECTION OFFICER will submit to City of Corpus
Christi an itemized statement as shown in Attachment"A"with the exact costs and expenses incurred related to the
performance of this contract. City of Corpus Christi agrees to make payment in conformity with the statement
submitted by the COUNTY ELECTION OFFICER within thirty(30)days of receipt of the statement.
li
--D , • 0? . rr SIGNED HIS Z1 DAY OF ;2014
�'' tyt n.e.c.a 14(AJ2Ai-r''
Diana T.Barrera,County Clerk Rebecca Huerta
Nueces County City Secretary
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