HomeMy WebLinkAboutC2014-218 - 9/16/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County,Texas 78469-9277(City)acting through its duly authorized
City Manager or Designee (Executive Director of Public Works) and LNV. Inc., a Texas
corporation, 801 Navigation, Suite 300, Corpus Christi, Nueces County, Texas 78408,
(Architect/Engineer—NE), hereby agree as follows:
1. SCOPE OF PROJECT
O.N. Stevens Water Treatment Plant Interim Sludge Management Improvements
(El 3052) — LNV, Inc. will provide all basic and additional services for the design of the
sludge transfer line to Lagoon No. 7. The sludge line will be added to give Operations a
solution for pumping sludge from the North and South Lagoons to Lagoon No. 7 until the
Solids Handling Facilities are constructed. The North and South Lagoons access roads are
heavily deteriorated and will be rehabilitated to accommodate equipment needed for handling of
floating dredge equipment. Evaluate options for transferring sludge to Lagoon No. 7 including the
use of any existing lines connected to Lagoon No. 7. Determine the volume and characteristics of
sludge and water in the North and South Lagoons and Lagoon No.7. Review washwater recycling
operational data to determine the volume of additional sludge that can be deposited into Lagoon No.
7 as well as the location and method of deposition appropriate to avoid hindrance of the washwater
recycling operation. Determine an offsite disposal location for any amount of sludge that cannot be
deposited in Lagoon No. 7 and the cost of offsite disposal associated with the initial dredging
operations. Finally, provide dredge equipment start-up and commissioning support services.
2. SCOPE OF SERVICES
The NE hereby agrees, at its own expense, to perform professional services necessary to
review and prepare plans, specifications, and bid and contract documents. In addition,NE
will provide monthly status updates(project progress or delays,gantt charts presented with
monthly invoices)and provide contract administration services, as described in Exhibit"A"
and "A-1", to complete the project. Work will not begin on Additional Services until
requested by the NE(provide breakdown of costs, schedules), and written authorization is
provided by the Executive Director of Public Works.
NE services will be"Services for Construction Projects"- (Basic Services for Construction
Projects")which are shown and are in accordance with"Professional Engineering Services-
A Guide to the Selection and Negotiation Process, 1993" a joint publication of the
Consulting Engineer's Council of Texas and Texas Society of Professional Engineers. For
purposes of this contract, certain services listed in this publication as Additional Services
will be considered as Basic Services.
3. ORDER OF SERVICES
The NE agrees to begin work on those authorized Basic Services for this contract upon
receipt of the Notice to Proceed from the Executive Director of Public Works. Work will not
begin on any phase or any Additional Services until requested in writing by the NE and
written authorization is provided by the Executive Director of Public Works. The anticipated
2014-218 Contract for Engineering(NEI Services
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9/16/144G DATAEXCHANGEUENNIFERIWATER\E13052 ONSWTP INTERIM SLUDGE MGMT IMPROVEMENTSICONTRACTICONTRACT.DOC
M2014-119
LNV Inc. INDEXED
schedule of the preliminary phase, design phase, bid phase, and construction phase is
shown on Exhibit"A". This schedule is not to be inclusive of all additional time that may
be required for review by the City staff and may be amended by or with the concurrence of
the Executive Director of Public Works.
The Executive Director of Public Works may direct the NE to undertake additional services
or tasks provided that no increase in fee is required. Services or tasks requiring an
increase of fee will be mutually agreed and evidenced in writing as an amendment to this
contract. NE shall notify the City of Corpus Christi within three (3) days of notice if tasks
requested requires an additional fee.
4. INDEMNITY AND INSURANCE
NE agrees to the mandatory contract indemnification and insurance requirements as set
forth in Exhibit "B".
5. FEE
The City will pay the A/E a fee, as described in Exhibit "A", for providing services
authorized, a revised fee not to exceed $119,600.00(One Hundred Nineteen Thousand
Six Hundred Dollars and Zero Cents). Monthly invoices shall be submitted in
accordance with Exhibit "C".
6. TERMINATION OF CONTRACT
The City may, at any time, with or without cause, terminate this contract upon seven days
written notice to the NE at the address of record. In this event, the NE will be
compensated for its services on all stages authorized based upon NE and City's estimate
of the proportion of the total services actually completed at the time of termination.
7. LOCAL PARTICIPATION
The City Council's stated policy is that City expenditures on contracts for professional
services be of maximum benefit to the local economy. The A/E agrees that at least 75%of
the work described herein will be performed by a labor force residing within the Corpus
Christi Metropolitan Statistical Area (MSA). Additionally, no more than 25% of the work
described herein will be performed by a labor force residing outside the Corpus Christi
Metropolitan Statistical Area (MSA.)
8. ASSIGNABILITY
The A/E will not assign, transfer or delegate any of its obligations or duties in this contract
to any other person without the prior written consent of the City, except for routine duties
delegated to personnel of the NE staff. If the NE is a partnership, then in the event of the
termination of the partnership, this contract will inure to the individual benefit of such
partner or partners as the City may designate. No part of the NE fee may be assigned in
advance of receipt by the NE without written consent of the City.
Contract for Engineering(NE)Services
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K:\ENGINEERING DATAEXCHANGEUENNIFER\WATER\E13052 ONSWTP INTERIM SLUDGE MGMT IMPROVEMENTS\CONTRACT\CONTRACT.DOC
The City will not pay the fees of expert or technical assistance and consultants unless such
employment, including the rate of compensation, has been approved in writing by the City.
9. OWNERSHIP OF DOCUMENTS
All documents including contract documents (plans and specifications), record drawings,
contractor's field data, and submittal data will be the sole property of the City, may not be
used again by the NE without the express written consent of the Executive Director of
Public Works. However, the NE may use standard details that are not specific to this
project. The City agrees that any modification of the plans will be evidenced on the plans,
and be signed and sealed by a professional engineer prior to re-use of modified plans.
10. DISCLOSURE OF INTEREST
NE further agrees, in compliance with City of Corpus Christi Ordinance No. 17112, to
complete, as part of this contract, the Disclosure of Interests form.
CITY OF CORPUS CHRISTI LNV, INC /
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E.,
Natasha Fudge, P. t Date Dan . eye cker, P.E., Date
Acting Director, Capital Programs Presi• - •
Navigation, Suite 300
Corpus Christi, Texas 78408
RECOMMENDED / (361) 883-1984 Office
(361) 883-1986 Fax
WI/rm. AL er
•pea 'gD p:fr-m- t Date
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APPROVE StcS TO LEGAL ORM ' S _ t
4)1/41(' vp 2401
Assistant City Attorney Date IT COUNCIL_..,,.� I
For City Attorney
... 14'
APR VED SECKTARV*P
1411(14'4-1 . ,/(0/Y AFA
Office of Management Date i
and Budget
Project No: E13052
ATTEST Fund Source No: 550950-4093-00000-E13052
Fund Name: Water 2013 CIP (RevBds)
Encumbrance No:
Rebecca Huerta, City Secretary
Contract for Engineering(A/E)Services
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K:IENGINEERING DATAEXCHANGEIJENNIFER\WATER\E13052 ONSWTP INTERIM SLUDGE MGMT IMPROVEMENTS\CONTRACTICONTRACT.DOC
EXHIBIT "A"
CITY OF CORPUS CHRISTI, TEXAS
O.N. STEVENS WATER TREATMENT PLANT
INTERIM SLUDGE MANAGEMENT IMPROVEMENTS
PROJECT NO. E13052
SCOPE OF SERVICES
A. BASIC SERVICES
For the purpose of this contract, Preliminary Phase may include Schematic Design and Design
Phase services may include Design Development as applicable to Architectural services.
1. Preliminary Phase. The Architect/Engineer-NE (also referred to as Consultant)will:
a) Prepare PowerPoint presentation in City format for City Council Meeting.
b) Hold Project Kick-off Meeting. Prepare meeting agenda and distribute meeting
meetings to attendees within five working days of the meeting.
c) Prepare geotechnical investigation findings (see additional services).
d) Request available reports, record drawings, utility maps and other information
provided by the City pertaining to the project area.
e) Develop preliminary requirements for utility relocations replacements or
upgrades. Coordinate with the City's Project Manager and identify operating
departments potential project needs.
f) Develop preliminary street cross section recommendations. Prepare conceptual
life-cycle cost estimate with recommended pavement sections using Federal
Highway Administration (FHWA) Real Cost Program.
+ :
h) Prepare preliminary opinions of probable construction costs for the
recommended improvements.
ccrved.
k) Identify electric and communication utility companies and private pipeline
companies that may have existing facilities and must relocated to accommodate
the proposed improvements.
m) Identify and analyze requirements of governmental authorities having jurisdiction
to approve design of the Project including permitting, environmental, historical,
construction, and geotechnical issues; upon request or concurrence of the
Project Manager, meet and coordinate with agencies such as TCEQ RTA,
TDLR, etc.
dents-
EXHIBIT "A"
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p) Prepare an Engineering Letter Report (20 25 page main body text document
that documents the analyses, approach, opinions of
probable construction costs, and document the work with text, tables, schematic-
level exhibits and computer models or other applicable supporting documents
required per City Plan Preparation Standards Contract Format
(CPPSCF).Engineering Letter Report to include:
1. Provide a concise presentation of pertinent factors, sketches, designs, cross-
sections, and parameters which will or may impact the design, including
engineering design basis, preliminary layout sketches, construction
sequencing, alignment, cross section, geotechnical testing report, fight-o#-
conformance to master plans, identification of needed
additional services, identification of needed permits and environmental
consideration, existing and proposed utilities, identification of quality and
quantity of materials of construction, and other factors required for a
professional design.
2. Include summary output tables from Hydraulic and Hydrologic analyses.
3. Include existing site photos.
4. Provide opinion of probable construction costs.
5. Identify and analyze requirements of governmental authorities having
jurisdiction to approve design of the Project including permitting,
environmental, historical, construction, and geotechnical issues; meet as
City agent or with City participation and coordinate with agencies such as
TCEQ - - - -- • • - - etc.
6.
affect.
7. Provide anticipated index of drawings and specifications.
8. Provide a summary table & required ROW parcels
q) Submit one (1) copy in an approved electronic format, and one (1) paper copy of
the Draft Engineering Letter Report.
s) Conduct Project review meeting with City staff to review and receive City
comments on the Draft Engineering Letter Report as scheduled by City Project
Manager.
t) Assimilate all City review comments of the Draft Engineering Letter Report and
provide one (1) set of the Final Engineering Letter Report (ELR) (electronic
and hard copies using City Standards as applicable) suitable for reproduction.
City staff will provide one set only of the following information (as applicable):
a) Electronic index and database of City's record drawing and record information.
b) Requested record drawings, record information in electronic format as available
from City Engineering files.
b) The preliminary budget, specifying the funds available for construction.
c) A copy of existing studies and plans. (as available from City Engineering files).
d) Field location of existing city utilities. (NE to coordinate with City Operating
Department)
EXHIBIT"A"
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e) Applicable Master Plans and GIS mapping are available on the City's website.
f) City Control survey Bench marks and coordinates.
g) Preliminary Traffic impact assessment.
The records provided for A/E's use under this contract are proprietary, copyrighted, and
authorized for use only by A/E, and only for the intended purpose of this project. Any
unauthorized use or distribution of the records provided under this contract is strictly
prohibited.
2. Design Phase. Upon approval of the preliminary phase, designated by receiving
authorization to proceed, the NE will:
a) Provide coordination with electric and communication utility companies and
private pipeline companies that may have existing facilities and must relocated to
accommodate the proposed improvements.
b) Provide assistance to identify testing, handling and disposal of any hazardous
materials and/or contaminated soils that may be discovered during construction
(to be included under additional services).
c) Prepare construction documents in City standard format for the work identified in
the approved ELR. Construction plans to include improvements or modifications
to the storm water, water and wastewater systems within the project limits.
Include standard City of Corpus Christi detail sheets as appropriate.
d) Prepare construction plans in compliance with CPPSCF using English units on
11"x 17".
1. Prepare Traffic Control and Construction Sequencing Plans. The TCP
will include construction sequencing, typical cross section and
construction phasing plan sheets, warning and barricades, as well as
standards sheets for barricades, traffic control plan, work zone pavement
markings and signage.
2. Provide Storm Water Pollution Prevention Plan, including construction
drawings.
e) Furnish one (1) set of the interim plans (60% submittal - electronic and hard
copies using City Standards as applicable) to the City staff for review and
approval purposes with estimates of probable construction costs. Identify
distribution list for plans and bid documents to all affected franchise utilities.
1. Required with the interim plans is a "Plan Executive Summary, project
checklist & drawing checklist" which will identify and summarize the
project by distinguishing key elements and opinion of probable project
costs.
2. Attend 60% submittal meeting with City Staff to assist staff in review of
60% submittal.
f) Hold Project 60% review meeting. Prepare meeting agenda and distribute
meeting meetings to attendees within five working days of the meeting.
Assimilate all review comments, as appropriate and, upon Notice to Proceed.
h) Hold Project 90% review meeting. Prepare meeting agenda and distribute
EXHIBIT"A"
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i) Provide one (1) set of the final (100%) plans (unsealed and unstamped -
electronic and full-size hard copy using City Standards as applicable) for City's
final review.
j) Assimilate all final review comments Upon approval by the Director of
Engineering Services, provide one (1) set of the final plans and contract
documents (electronic and full-size hard copy using City Standards as
applicable) suitable for reproduction. Said bid documents henceforth become the
shared intellectual property of the City of Corpus Christi and the Consultant. The
City agrees that any modifications of the submitted final plans (for other uses by
the City) will be evidenced on the plans and be signed and sealed by a
professional engineer prior to re-use of modified plans.
k) Provide Quality Assurance/Quality Control (QA/QC) measures to ensure that all
submittals of the interim, pre-final (if required), and final complete plans and
complete bid documents with specifications accurately reflect the percent
completion designated and do not necessitate an excessive amount of revision
and correction by City. Additional revisions or design submittals are required
(and within the scope of Consultant's duties under this contract) if, in the opinion
of the City Engineer or designee, Consultant has not adequately addressed City-
provided review comments or provided submittals in accordance with City
standards..
I) Prepare and submit Monthly Status Reports to the Project Manager no later than
the last Wednesday of each month with action items developed from monthly
progress and review meetings. See Exhibit"A-2"for required form.
The City staff will:
a) Designate an individual to have responsibility, authority, and control for
coordinating activities for the construction contract awarded.
b) Provide the budget for the Project specifying the funds available for the
construction contract.
c) Provide electronic copy the City's standard specifications, standard detail sheets,
standard and special provisions, and forms for required bid documents.
3. Bid Phase. The NE will:
a) Prepare draft Authorization to Advertise (ATA).
b) Participate in the pre-bid conference and provide a meeting agenda for critical
construction activities and elements impacted the project.
c) Assist the City in solicitation of bids by identification of prospective bidders, and
review of bids by solicited interests.
d) Review all pre-bid questions and submissions concerning the bid documents and
prepare, in the City's format, for the Engineering Services' approval, any
addenda or other revisions necessary to inform contractors of approved changes
prior to bidding.
e) Attend bid opening, analyze bids, evaluate, prepare bid tabulation, and make
recommendation concerning award of the contract.
EXHIBIT"A"
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f) In the event the lowest responsible bidder's bid exceeds the project budget as
revised by the Engineering Services in accordance with the A/E's design phase
estimate required above, the Engineer will, at its expense, confer with City staff
and make such revisions to the bid documents as the City staff deems necessary
to re-advertise that particular portion of the Project for bids.
g) Prepare Agenda Memoranda and PowerPoint presentation in City format for City
Council Meeting.
The City staff will:
a) Arrange and pay for printing of all documents and addenda to be distributed to
prospective bidders.
b) Advertise the Project for bidding, maintain the list of prospective bidders, receive
and process deposits for all bid documents, issue (with the assistance of the A/E)
any addenda, prepare and supply bid tabulation forms, and conduct bid opening.
c) Receive the Engineer's recommendation concerning bid evaluation and
recommendation and prepare agenda materials for the City Council concerning
bid awards.
d) Prepare, review and provide copies of the contract for execution between the
City and the contractor.
4. Construction Administration Phase. The A/E will perform contract administration to
include the following:
a) Participate in pre-construction meeting conference and provide a recommended
agenda for critical construction activities and elements impacted the project.
b) Review, Contractor submittals and operating and maintenance manuals for
conformance to contract documents.
c) Review and interpret field and laboratory tests.
d) Provide interpretations and clarifications of the contract documents for the
contractor and authorize required changes, which do not affect the contractor's
price and are not contrary to the general interest of the City under the contract.
e) Make regular visits to the site of the Project to confer with the City project
inspector and contractor to observe the general progress and quality of work, and
to determine, in general, if the work is being done in accordance with the contract
documents. This will not be confused with the project representative observation
or continuous monitoring of the progress of construction.
f) Prepare change orders as authorized by the City; provide interpretations and
clarifications of the plans and specifications for the contractor and authorize
minor changes which do not affect the contractor's price and are not contrary to
the general interest of the City under the contract.
g) Review, evaluate and recommend for City consideration Contractor Value
Engineering proposal.
h) Attend final inspection with City staff, provide punch list items to the City's
Construction Engineers for contractor completion, and provide the City with a
Certificate of Completion for the project upon successful completion of the
project.
i) Review Contractor-provided construction "red-line" drawings. Prepare Project
record drawings and provide a reproducible set and electronic file (AutoCAD r.14
or later) within two (2) months of final acceptance of the project. All drawings
shall be CADD drawn using dwg format in AutoCAD, and graphics data will be in
dxf format with each layer being provided in a separate file. Attribute data will be
EXHIBIT"A"
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provided in ASCII format in tabular form. All electronic data will be compatible
with the City GIS system.
The City staff will:
a) Prepare applications/estimates for payments to contractor.
b) Conduct the final acceptance inspection with the Engineer.
B. ADDITIONAL SERVICES
This section defines the scope of additional services that may only be included as part of this
contract if authorized by the Director of Engineering Services. NE may not begin work on any
services under this section without specific written authorization by the Director of Engineering
Services. Fees for Additional Services are an allowance for potential services to be provided
and will be negotiated by the Director of Engineering Services as required. The NE shall, with
written authorization by the Director of Engineering Services, perform the following::
1. Permit Preparation. Furnish the City all engineering data and documentation
necessary for all required permits. The NE will prepare this documentation for all
required signatures. The NE will prepare and submit identified permits as applicable to
the appropriate local, state, and federal authorities, including:
in the area
c. Wetlands Delineation and Permit
d. Temporary Discharge Permit
c. NPDES Pcrmit/Amondmonts (including SSC, NOI NOT)
. .. . . - .. A .
g. Nueces County
h. Texas Historical Commission (THC)
1. U.S. Fish and Wildlife Service(USFWS)
j. U.S. Army Corps of Engineers (USACE)
k. United States Environmental Protection Agency(USEPA)
I. Texas Department of Licensing and Regulation (TDLR)
m. Texas General Land Office (TGLO)
n. Other agency project specific permits
b) Research plats, ROW maps, deed, easements, and survey for fence corners,
tube-acquired,
EXHIBIT"A"
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•
d) Prepare Metes and Bound Instrument with supporting exhibits as required and
agreed upon, subsequent to ELR acceptance for ROW parcels, utility easements
and temporary construction easements.
3. Topographic Survey and Parcel Descriptions All work must be tied to and conform
with the City's Global Positioning System (GPS) control network and comply with
Category 6, Condition I specifications of the Texas Society of Professional Surveyors'❑
Manual of Practice for Land Surveying in the State of Texas, Ninth Edition. Include
reference to a minimum of two (2)found boundary monuments from the project area.
a) Establish Horizontal and Vertical Control.
b) Establish both primary and secondary horizontal/vertical control.
c) Set project control points for Horizontal and Vertical Control outside the limits of
project construction disturbance.
d) Horizontal control will be based on NAD 83 State plane coordinates (South
Zone), and the data will have no adjustment factor applied —i.e. —the coordinate
data will remain in grid.
e) Vertical control will be based on NAVD 88.
f) All control work will be established using conventional (non-GPS) methods.
Perform topographic surveys to gather existing condition information.
g) Locate proposed soil/pavement core holes as drilled by the City's Geotechnical
Engineering Consultant.
h) Obtain x, y, and z coordinates of all accessible existing sanitary sewer, storm
sewer, water and gas lines as well as any other lines owned by third-parties and
locate all visible utilities, wells and signs within the apparent ROW width along
project limits. No utility connections will be shown. Surveying services, related to
subsurface engineering (SUE) shall be provided as part of the scope of work for
SUE.
ROW,
4. Environmental Issues. Identify and develop a scope of work for any testing, handling
and disposal of hazardous materials and/or contaminated soils that may be discovered
during construction.
EXHIBIT"A"
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5. ._ _ - - - ..__ -• - - --
6.
.. . •. . . . . .. .. . .. . ..
- .. . - - •- • •• •-.
Utility Location The survey ccope includes locating certain utilities to
utility facilities, such as manholes, valve boxes, posts, etc., and
..
locations-
iii) Storm Water Storm water facilitioc within tho projoct limits will bo
•
.. • ..
replaced as part of this project and that fall within the footprint of
, ..
Level C.
•
- - •- - -
C by the A/E. The City of Corpus Chricti Gas Department will provide
Dior.
•
8. Warranty Phase. Provide a maintenance guaranty inspection toward the end of the
one-year period after acceptance of the Project. Note defects requiring contractor action
to maintain, repair, fix, restore, patch, or replace improvement under the maintenance
guaranty terms of the contract. Document the condition and prepare a report for the City
EXHIBIT"A"
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staff of the locations and conditions requiring action, with its recommendation for the
method or action to best correct defective conditions and submit to City Staff. Complete
the inspection and prepare the report no later than sixty (60) days prior to the end of the
maintenance guaranty period.
9. Start-Up Services. Provide on-site services and verification for all start-up
procedures during actual start-up of major Project components, systems, and
related appurtenances if needed and required.
Provide the services above authorized in addition to those items shown on Exhibit "A-1" Task
List, which provides supplemental description to Exhibit "A". Note: The Exhibit "A-1" Task List
does not supersede Exhibit"A".
II. SCHEDULE
Date Activity
TBD NTP—Based on approval by City Council
12 weeks from NTP 60% Design Submittal
20 weeks from NTP 100% Design Submittal
28 weeks from NTP Final Submittal
34 weeks from NTP Contract Award
180 Calendar Days from Contractor NTP Complete Construction
III. FEES
A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic
Services" authorized as per the table below. The fees for Basic Services will not exceed those
identified and will be full and total compensation for all services outlined in Section I.A.1-4
above, and for all expenses incurred in performing these services. The fee for this project is
subject to the availability of funds. The Engineer may be directed to suspend work
pending receipt and appropriation of funds. For services provided, NE will submit monthly
statements for services rendered. The statement will be based upon A/E's estimate (and with
City's concurrence) of the proportion of the total services actually completed at the time of
billing. City will make prompt monthly payments in response to NE's monthly statements.
B. Fee for Additional Services. For services authorized by the Director of Engineering Services
under Section I.B. "Additional Services," the City will pay the A/E a not-to-exceed fee as per the
table below:
EXHIBIT"A"
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Summary of Fees
Basic Services Fees
1. Preliminary Phase $23,600.00
2. Design Phase $46,000.00
3. Bid Phase $4,500.00
4. Construction Administration Phase $15,300.00
Subtotal Basic Services Fees $89,400.00
Additional Services Fees (Allowance)
1. Permit Preparation $6,200.00
2. $0
3. Topographic Survey and Parcel Descriptions* $8,800.00
4. Environmental Issues* $3,000.00
* $0
$0
To Be Determined
8.Warranty Phase $4,000.00
9. Start-Up Services $8,200.00
Sub-Total Additional Services Fees Authorized $30,200.00
Total Authorized Fee $119,600.00
*Additional Services which are requested to be authorized in coordination with the notice to proceed for
Basic Services.
EXHIBIT"A"
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City of
Corpus 111111Msolutions Today with a
Vision for Tomorrow
= Christi engineers I architects I contractors
11/%/tio
EXHIBIT A-1
CITY OF CORPUS CHRISTI
ONSWTP INTERIM SLUDGE MANAGEMENT IMPROVEMENTS
CITY PROJECT NO. E13052
SCOPE OF WORK
PROJECT DESCRIPTION:
ONSWTP Interim Sludge Management Improvements
Provide preliminary phase, design phase, bid phase, construction phase, permit preparation,
topographic survey, environmental issues, start-up, and warranty phase services for the design
of the sludge transfer line to Lagoon No. 7. The sludge line will be added to give Operations a
solution for pumping sludge from the North and South Lagoons to Lagoon No. 7 until the Solids
Handling Facilities are constructed. The North and South Lagoon access roads are heavily
deteriorated and will be rehabilitated to accommodate equipment needed for handling of floating
dredge equipment. Evaluate options for transferring sludge to Lagoon No. 7 including the use
of any existing lines connected to Lagoon No. 7. Determine the volume and characteristics of
sludge and water in the North and South Lagoons and Lagoon No. 7. Review washwater
recycling operational data to determine the volume of additional sludge that can be deposited in
Lagoon No. 7 as well as the location and method of deposition appropriate to avoid hindrance of
the washwater recycling operation. Determine an offsite disposal location for any amount of
sludge that cannot be deposited in Lagoon No. 7 and the cost of offsite disposal associated with
the initial dredging operations. Finally, provide dredge equipment start-up and commissioning
support services.
SCOPE OF SERVICES:
Preliminary Phase
a. Locate and verify a discharge location on the Southwest side of Lagoon No. 7.
b. Coordinate sludge transfer line alignment with proposed improvements in area between
the pre-sedimentation basin and Lagoon No. 7.
c. Develop design of existing North and South Lagoon access road rehabilitation.
d. Determine power requirements for the dredge equipment and identify power supply.
e. Confirm, evaluate, and field-verify existing site conditions. (City will provide record
information and data as available from City Engineering files.)
f. Meet as needed with City staff and other agencies to define the project concept and
coordinate with on-going construction.
EXHIBIT"A-1"
Page 1 of 5
g. Review and study the project scope and proposed budget as they relate to construction
feasibility.
h. Review previously developed sketches, designs, and/or engineering reports provided by
City.
i. Design new sludge transfer line from North and South Lagoons to Lagoon No. 7.
j. Investigation/Modification of existing lines connecting to Lagoon No. 7 for use as sludge
transfer line.
k. Determine volume and characteristics of sludge in the North and South Lagoons.
I. Review operational data of Lagoon No. 7 in order to:
a. Determine volume and characteristics of sludge and water in Lagoon No. 7.
b. Determine the volume of additional sludge that can be deposited in Lagoon No. 7
as well as the location and method of deposition appropriate to avoid hindrance
of the washwater recycling operation.
c. Investigate possible modifications to the washwater recycling operation
m. Determine amount of sludge if required to be disposed of offsite.
n. Identify an offsite facility for disposal of excess sludge.
o. Determine the cost of offsite disposal associated with the initial dredging operations (not
future routine FLUMP operations).
p. Deliver Engineering Letter Report making alternative comparisons and
recommendations for the above scope items along with associated preliminary costs.
q. Assimilate all review comments, modifications, additions/deletions and proceed to next
phase, upon Notice to Proceed.
Design Phase:
a. Prepare and submit for review a 60% set of construction drawings, plans, details,
contract documents, and bid documents and a list of recommended technical
specifications in accordance with the City of Corpus Christi's preferred format.
b. Furnish one (1) set of plans and one (1) electronic copy to the City of Corpus Christi for
review and comment. The City shall assume cost for reproduction of additional sets.
c. Develop and submit for review an opinion of probable construction costs within the pre-
determined budget constraint or,
d. Recommend probable alternative bid items that may be needed to ensure that the
lowest responsible bid can be awarded within budget.
e. Assimilate all review comments, modifications, additions/deletions, and proceed to the
90% phase, upon Notice to Proceed.
f. Prepare and submit for review a 100% set of construction drawings, plans, details,
contract documents, technical specifications and bid documents in accordance with the
City of Corpus Christi's preferred format.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 Page 2 of 5
g. Furnish one (1) set of plans and one (1) electronic copy to the City of Corpus Christi for
review and comment. The City shall assume cost for reproduction of additional sets.
h. Develop and submit for review an opinion of probable construction costs within the pre-
determined budget constraint or,
i. Recommend probable alternative bid items that may be needed to ensure that the
lowest responsible bid can be awarded within budget.
j. Assimilate all review comments, modifications, additions/deletions, and proceed to the
final phase, upon Notice to Proceed.
k. Complete and submit a FINAL complete set of construction drawings, plans, details,
contract documents, technical specifications, and bid documents in accordance with the
City of Corpus Christi's preferred standard format.
I. Provide the marked-up 90% review set so the City may determine that the comments
were incorporated into the 100% set.
m. Provide the final opinion of probably construction cost.
n. Provide final alternative bid items that may be needed to ensure that the lowest
responsible bid is within budget.
o. Furnish the City with both a reproducible set of plans and specifications and bid
documents for the bidding process, as well as the full documents in electronic format
(pdf).
p. Prepare and submit documents to regulatory agencies (TCEQ) for review and approval.
Prepare required permits and agreements.
Bid Phase
a. Attend the pre-bid conference chaired by City and assist City in defining, clarifying, and
responding to bidder questions with respect to project design, specifications, materials,
and methods.
b. Prepare addenda, in preferred City format, necessary to inform contractors of
modifications and clarifications prior to bid date. The City's Engineering Services will
distribute any addenda.
c. Attend the bid opening, tabulate bids according to the City Engineering Services'
preferred standard format, and make recommendations concerning award.
d. Assist City during the bid phase, including making recommendations of award.
e. Prepare bid tabulation.
f. Be present at bid opening.
Construction Phase
a. Attend and participate in the pre-construction conference, which will be chaired by
Engineering Services.
b. Attend monthly construction meetings.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 Page 3 of 5
c. Visit the site/confer with City's Construction Inspector and contractor to observe the
progress and quality of work, and to determine, in general, whether the work is in
accordance with project design.
d. Review and approve all contractor's shop drawings and/or submittals.
e. Coordinate necessary change orders during the process of the work. City will prepare
and process all change orders.
f. Review and approve all proposed layouts, lines, levels, and elevations prior to
installation or construction to assure project design and intent.
g. Review the contractor's progress payment request and approved schedule of work
before submission to the City for processing.
h. Provide record drawings from contractor-prepared redlined marked-up set of
construction documents.
i. Coordinate with the City Inspector to authorize minor field alterations that do not affect
the contractor's price and are not contrary to the interest of the City.
j. Conduct a "final inspection"with City and contractor, and make a recommendation
concerning final acceptance.
Additional Services
1 Permit Preparation
a. Submit design milestone documents (60%, 100%, and Final) to TCEQ for plan review
and approval.
3 Topographic Survey
a. Provide additional topographical surveying services at ONSWTP for sludge piping
discharge alignment and survey the North and South Lagoon and Lagoon No. 7 for total
volume and current sludge volumes.
4 Environmental Issues
a. Sample, test, and analyze results of sludge characteristics from the North Sludge
Lagoon, South. Sludge Lagoon & Lagoon No. 7. Each lagoon will be divided into four
quadrants with samples taken from three different depths in each quadrant for a total of
12 samples per lagoon and 36 samples in total.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 Page 4 of 5
. . .
8 Warranty Phase
a. Provide warranty phase services as described in Exhibit "A"
9 Start Up Services
a. Provide dredge equipment start-up and commissioning.
1. Provide additional, on-site services, and field technical support at ONSWTP during
dredge start-up and commissioning. Coordinate with the contractor, floating dredge
manufacturer, and owner for start up and insure that Operators are sufficiently
trained.
City Proj. No. E13052 ONSWTP Interim Sludge Management Improvements Exhibit"A-1"
LNV Proj. No. 120435 Page 5 of 5
EXHIBIT "B"
MANDATORY INSURANCE REQUIREMENTS & INDEMNIFICATION
FOR NE PROFESSIONAL SERVICES/CONSULTANT SERVICES
(Revised October 2010)
A. Consultant must not commence work under this agreement until all insurance required
herein has been obtained and such insurance has been approved by the City. The
Consultant must not allow any subcontractor to commence work until all similar insurance
required of the subcontractor has been obtained.
B. Consultant must furnish to the City's Risk Manager, two (2) copies of Certificates of
Insurance, showing the following minimum coverages by insurance company(s) acceptable
to the City's Risk Manager. The City must be named as an additional insured for all liability
policies, and a blanket waiver of subrogation is required on all applicable policies.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-Day Written Notice of Cancellation, Bodily Injury& Property Damage
non-renewal or material change required Per occurrence- aggregate
on all certificates
COMMERCIAL GENERAL LIABILITY $1,000,000 COMBINED SINGLE LIMIT
including:
1. Broad Form
2. Premises- Operations
3. Products/Completed Operations
4. Contractual Liability
5. Independent Contractors
AUTOMOBILE LIABILITY to included $1,000,000 COMBINED SINGLE LIMIT
1. Owned vehicles
2.. Hired—Non-owned vehicles
PROFESSIONAL LIABILITY including: $1,000,000 per claim/$2,000,000
Coverage provided shall cover all aggregate
employees, officers, directors and agents (Defense costs not included in face value
1. Errors and Omissions of the policy)
If claims made policy, retro date must be
prior to inception of agreement; have
extended reporting period provisions and
identify any limitations regarding who is
an Insured
WORKERS' COMPENSATION Which Complies with the Texas Workers
Compensation Act
EMPLOYERS' LIABILITY 500,000/500,000/500,000
EXHIBIT"B"
Page 1 of 3
K:\Engineedng DataExchangeUENNIFER\FORMS\Exhibit B for Large-Insurance 8 Indemnification.docx
C. In the event of accidents of any kind, Consultant must furnish the Risk Manager with copies
of all reports within (10)ten days of accident.
D. Consultant must obtain workers' compensation coverage through a licensed insurance
company in accordance with Texas law. The contract for coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The coverage
provided must be in amounts sufficient to assure that all workers' compensation obligations
incurred will be promptly met.
E. Consultant's financial integrity is of interest to the City; therefore, subject to
Successful Consultant's right to maintain reasonable deductibles in such amounts as are
approved by the City, Consultant shall obtain and maintain in full force and effect for the
duration of this Contract, and any extension hereof, at Consultant's sole expense, insurance
coverage written on an occurrence basis, by companies authorized and admitted to do
business in the State of Texas and with an A.M. Best's rating of no less than A-VD.
F. The City shall be entitled, upon request and without expense, to receive copies of the
policies, declarations page and all endorsements thereto as they apply to the limits required
by the City, and may require the deletion, revision, or modification of particular policy terms,
conditions, limitations or exclusions (except where policy provisions are established by law
or regulation binding upon either of the parties hereto or the underwriter of any such
policies). Consultant shall be required to comply with any such requests and shall submit a
copy of the replacement certificate of insurance to City at the address provided below within
10 days of the requested change. Consultant shall pay any costs incurred resulting from
said changes. All notices under this Article shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Management
P.O. Box 9277
Corpus Christi, TX 78469-9277
Fax: (361) 826-4555
G. Consultant agrees that with respect to the above required insurance, all insurance policies
are to contain or be endorsed to contain the following required provisions:
i. Name the City and its officers, officials, employees, volunteers, and elected
representatives as additional insured by endorsement, as respects operations and
activities of, or on behalf of, the named insured performed under contract with the City,
with the exception of the workers' compensation and professional liability policies;
ii. Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
iii. Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
iv. Provide thirty (30) calendar days advance written notice directly to City of any
suspension, cancellation, non-renewal or material change in coverage, and not less than
ten (10) calendar days advance written notice for nonpayment of premium.
EXHIBIT"B"
Page 2 of 3
K\Engineering DataExcnange\JENNIFER\FORMS\Exhibit B for Large-Insurance&Indemnification.docx
H. Within five (5) calendar days of a suspension, cancellation, or non-renewal of coverage,
Successful Consultant shall provide a replacement Certificate of Insurance and applicable
endorsements to City. City shall have the option to suspend Consultant's performance
should there be a lapse in coverage at any time during this contract. Failure to provide and
to maintain the required insurance shall constitute a material breach of this contract.
I. In addition to any other remedies the City may have upon Consultant's failure to provide and
maintain any insurance or policy endorsements to the extent and within the time herein
required, the City shall have the right to order Consultant to stop work hereunder, and/or
withhold any payment(s) which become due to Consultant hereunder until Consultant
demonstrates compliance with the requirements hereof.
J. Nothing herein contained shall be construed as limiting in any way the extent to which
Successful Consultant may be held responsible for payments of damages to persons or
property resulting from Consultant's or its subcontractors' performance of the work covered
under this agreement.
K. It is agreed that Consultant's insurance shall be deemed primary and non-contributory with
respect to any insurance or self insurance carried by the City of Corpus Christi for liability
arising out of operations under this contract.
L. It is understood and agreed that the insurance required is in addition to and separate from
any other obligation contained in this contract.
INDEMNIFICATION AND HOLD HARMLESS
Consultant shall indemnify, save harmless and defend the City of Corpus Christi, and
its agents, servants, and employees, and each of them against and hold it and them
harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses,
including court costs and attorneys' fees, for or on account of any injury to any
person, or any death at any time resulting from such injury, or any damage to any
property, which may arise or which may be alleged to have arisen out of or in
connection with the negligent performance of Consultant's services covered by this
contract. The foregoing indemnity shall apply except if such injury, death or damage
is caused by the sole or concurrent negligence of the City of Corpus Christi, its
agents, servants, or employees or any other person indemnified hereunder.
EXHIBIT"B"
Page 3 of 3
K\Engineering DataExchange\JENNIFER\FORMS\Exhibit B for Large-Insurance 8 Indemnification docx
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SUPPLIER NUMBER
r_ Ps__ TO BE ASSIGNED BY CITY
PURCHASING DIVISION
. CITY OF CORPUS CHRISTI
• CCorpus ity 01" DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do
business with the City to provide the following information. Everyquestion must be answered.
If the question is not applicable, answer with NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: LNV,INC.
P.O.BOX: N/A
CORPUS 78408
STREET ADDRESS: 801 NAVIGATION,SUITE 300 CITY: CHRISTI ZIPS
FIRM IS: 1. Corporation 2. ...hip 83. Sole Owner 0
4. Association 5. Other 8
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.
Name Job Title and City
Department(if known)
N A
2. State the names of each"official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Name Title
sfr
3. State the names of each "board member"of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or
Committee
A/ A-
4. State the names of each employee or officer of a"consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and-has an ownership
interest"con 'tuting 3%or more of the ownership in the above named"firm."
Name
Consultant
A/ �
AILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in,general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
The disclosure shall also be made in a signed writing filed with the City Secretary.
( hies Ordinance Section 2-349(d)J
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that i
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur,
Certifying Persons DAN S.LEYEND' 6' 'R.,P.F. Titles PRESIDENT
(Type er lrfery
Signature of Certifying / Dates
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof,
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial,and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements"
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.