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HomeMy WebLinkAboutC2014-224 - 9/23/2014 - Approved CITY OF CORPUS CHRISTI CONTRACT FOR PROFESSIONAL SERVICES AMENDMENT NO. 2 The City of Corpus Christi, Texas hereinafter called "CITY", and URS Corporation herein after called "ENGINEER" agree to the following amendment to the Contract for Professional Services for Water Program Management(Project No. E11069), as authorized and amended by: Original A/E Agreement August 28, 2012 Motion No. M2012-161 $300,000.00 Amendment No, 1 July 29, 2014 Administrative Approval L $0.00 Exhibit "A", Scope of Work, shall be amended as set forth in the attached Amendment No. 2 Exhibit Exhibit "A", Section III. Fees, shall be amended as specified in Amendment No. 2 Exhibit "A" for a revised fee not to exceed $250,000.00 (Two Hundred Fifty Thousand Dollars and Zero Cents), for a total restated fee not to exceed $550,000.00 (Five Hundred Fifty Thousand Dollars and Zero Cents}. Monthly invoices shall be submitted in accordance with Exhibit "B". All other terms and conditions of the August 28, 2012 contract between the City and Engineer, and any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CITY OF CORPUS HRISTI ION 9.24' i ¢- I Y ,y Natahsa Fudge, P. ., (Date) Jeff H. Edmonds, P.E.. ( ate) Acting Director, Capital rograms Branch Manager 711 N. Carancahua, Suite 1620 Corpus Christi, TX 78401 RECOMMENDED (361)884-7140 Office - '� (361)888-7140 Office •per. i g Departme (Date) ..4/// APPRO ED TO LEGAL FORMJa es Etherton, P-E . (Date) Vice President 5j11/ 1Transportationllnfrastructure Assist nt City Attorney (Date) 9400 Amberglen Boulevard for City Attorney Austin, TX 78729-1100 1 I2r, L -�L (512)419-5868 Office t, U I MUKItu APP;:VE0.44,10, �' CyM$!CIL 0 2,3 � 43/1 0 ice of Management and Budget (Date) SECR£TArri ATTEST Project No: E11069 Fund Name: No:Water 2012 8 CIP OOCJ00 E11059 FunRebecca Huerta, City Secretary Encumbrance No : F IIOL CII%-t1 V-- 8. 14. 14 12-13 AMEND. NO. 2 2014-224 Page 1 of 1 9/23/1A1°G:ATAExCHANG[ EN'i ERMA"cR.E.t'79WATERPROGAMMANACEMEN"AMENOMER NO 21CONTRACfCONTRACT000X M2014-13`3 URS Corporation INDEXED • URS July 24,2014 Natasha Fudge, P.E. Acting Director of Capital Programs City of Corpus Christi 1201 Leopard Street Corpus Christi,Texas 78410 Re: City of Corpus Christi Water Program Management Project No. E11069—Amendment No.2 Dear Ms. Fudge: Pursuant to our contract terms,we are hereby submitting our request for Amendment No.2 for the City of Corpus Christi Water Program Management in compliance with the Executed Agreement between the City of Corpus Christi,Texas and URS Corporation,approved by City Council on August 28,2012 (Motion M2012-161)(the Agreement). Amendment No. 2 in the amount of$250,000 will become effective upon Council approval and will cover services related to the City of Corpus Christi Water Program Management in compliance with the Agreement, as amended.- Billing rates for Amendment No. 2 will also be annually updated consistent with the terms of the agreement. The revised Labor Rates schedule for calendar year 2015 is attached as Attachment B;they are based on the 2013 Consumer Price Index(CPI)of 1.6. The billing rates for the remainder of calendar year 2014 will remain unchanged. As stated in the attached amendment, future amendments beyond fiscal year 2014-2015 will be negotiated on a yearly basis and will be extended yearly based on mutual agreement. We are looking forward to our continued collaboration. Sincerely, URS Corporation (--) 441 Jeff H. Edmonds, P.E. Corpus Christi Branch Manager Enclosure cc: Alex Barabanov, P.E.,Capital Programs Brian, Butscher, P.E.,Assistant Director,Utilities Joelle Francois, P.E., URS URS Corporation 711 North Carancahua,Ste 1620 Corpus Christi,78401-0572 Tel:361.884.7140 Fax:361.888.7140 www.urs.com AMEND. NO. 2 EXHIBIT "A" Page 1 of 4 URS Page 2 of 3 ATTACHMENT A Water Program Management(Project No. E11069) PURPOSE: The purpose of this contract is to ensure that the technical, fiscal and operational aspects of all capital water and wastewater Improvement Projects are well planned,technically sound,properly sequenced and coordinated with existing operations,ongoing maintenance and repair efforts and future CIP projects.These services can be described as functioning as an extension of the City of Corpus Christi staff to enhance alignment and control of project delivery within the water and wastewater capital improvements program(CIP).The purpose of this amendment is to provide for an annually renewable A/E contract as was originally intended in the CIP and subsequent Request for Qualifications(RFQ). BACKGROUND AND FINDINGS: The City is undertaking several short term and long term water and wastewater projects to enhance system reliability and capacity. In order to effectively manage these projects,the City required Program Management Services from a team possessing comprehensive knowledge and experience in surface water treatment,wastewater treatment, pumping station and pipeline design as well as general program management experience. The Agreement was fully executed on September 11, 2012 for a total not-to-exceed amount of $300,000. Under this original agreement, Work Authorization No.1 (WA#1)in the amount of$100,000 was issued on November 14,2012. Over the next year, URS provided Program Management Services for the Water Department under WA#1 until October 29, 2013 when Work Authorization No. 2(WA#2) was issued in the amount of$150,000. Soon after, Work Authorization No.3 (WA#3), in the amount of$50,000 was approved to fund ongoing water and wastewater Program Management tasks. The authorization brought URS' contract up to the limit of$300,000 approved in the original agreement for Fiscal Year 2012-13. URS was not issued a work authorization using the$250,000 funds that were budgeted for Fiscal Year FY 2013-14. In July 2014,following the reorganizations at the City of Corpus Christi combining the Water and Wastewater Departments under the Utilities Department,Amendment No.1 was approved to continue to provide Program Management services related to the City's water infrastructure in addition to the City's wastewater facilities. Services for water and wastewater facilities will be provided under the same contract terms, using the same billing rates. By authorizing the expansion of URS' services to the wastewater facilities, URS is assisting the City with achieving one of its strategic goals to"Develop and Implement a Unified Program Management". CURRENT AMENDMENT Amendment No. 2 is seeking to authorize use the$250,000 in funds allocated for Fiscal Year 2(FY 2013-2014). As stated in the original agreement,through the City Manager or designee,the City may extend the Agreement at each calendar year by one year upon agreement by both parties. URS Corporation 711 North Carancahua,Ste 1620 Corpus Christi,78401-0572 Tel:361.884.7140 Fax:361.888.7140 www.urs.com AMEND. NO. 2 EXHIBIT "A" Page 2 of 4 UPSPage 3 of 3 Water Program Management(Project No. E11069) OTHER CONSIDERATIONS: The Project Manager resides in Corpus Christi, Texas and will serve as the principal agent for the project. Local staff and outside expertise will be used as needed to satisfy the program objectives. The majority of work is anticipated to be performed by local staff. In addition,the Program Manager will not seek to work on water and wastewater design projects which fall directly under the scope of the Water Program Management. However,services under this project will include preliminary and conceptual design as well as alternatives evaluation and cost estimating in addition to technical reviews, value engineering studies, scheduling and other project/program management related services. URS Corporation will not engage in work without the prior authorization of the City of Corpus Christi. CONFORMITY TO CITY POLICY: Conforms to statutes regarding Request for Qualifications process and the FY 14-15 Capital Budget. This consultant was selected by the City through Request for Qualifications 2011-05 solicitation. AMEND. NO. 2 EXHIBIT "A" Page 3 of 4 URS ATTACHMENT B Schedule of Hourly Rates Water Program Management(Project No. E11069) 2015 Labor Category Hourly Rate* Corporate Principal 197 Program Manager 180 Sr. Engineer/Sr.Scientist/Chief Engineer 167 Engineer/Scientist/Constructability Reviewer 143 Staff Engineer(PE)/Scientist/Scheduler 120 Sr.Cost Estimator/Jr. Engineer(PE) 114 Project Financial Administrator 93 Sr.CADD Designer/GIS Specialist/EIT 92 CADD Technician/Scheduler Assistant 83 Junior Estimator 74 Admin.Assistant/Writer 62 Note: Engineer Classifications include civil,structural,coastal,geotechnical, electrical, mechanical and environmental disciplines. Charges for equipment, services,and supplies not furnished directly by URS Corporation and any items of expense not customarily incurred in our normal operations,are computed as follows: Notes: 1. Cost plus 10 percent for other shipping charges, professional services,subsistence, transportation, printing and reproduction, miscellaneous supplies, and rentals. 2. Cost plus 10 percent for surveying services, land drilling equipment,construction equipment,testing laboratories,and contract labor. 3. Cost plus 10 percent for vehicle, aircraft, watercraft, helicopter,and marine drilling equipment and operation. 4. Mileage, per diem, and lodging will be reimbursed at cost plus 10 percent. 5. Labor rates for subcontractors will be charged consistent with URS' proposed labor rates and will be invoiced at cost plus 10 percent. 6. A new rate table will go into effect at the beginning of each calendar year.The rates will be accelerated based on the Consumer Price Index(CPI)for the previous calendar year. 7. *The published CPI of 1.6 for 2013 was used to calculate the new hourly rates. 8. The billing rates currently in effect will remain unchanged for the remainder of calendar year 2014. AMEND. NO. 2 EXHIBIT "A" Page 4 of 4 Sample form for. COMPLETE PROJECT NAME Payment Request Revised 07/27/00 Project No.XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% • Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees • Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% m .1 ij SI% a ei.:2 -N SUPPLIER NUMBER TO BE ASSIGNED BY CITY o PURCHASING DIVISION wy City of CITY OF CORPUS CHRISTI Co Corpus OF INTEREST City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do business with the City torovide the following information. Every question must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: URS Corporation P. O.BOX: STREET ADDRESS: 711 N. Carancahua,Suite 1620 CITY: Corpus Christi ZIP: 78401 FIRM IS: 1. Corporation ® 2. Partnership = 3. Sole Owner 1=14. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary, please use the reverse side of this page or attach separate sheet. 1. State the names of each `employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Job Title and City Department(if known) Pii 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3% or more of the ownership in the above named"firm." Name Title MS 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board, Commission or Committee Aid 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant 14 FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur. Certifying Person: Jeff H.Edmonds,P.E. Title: Branch Manager (Type or Print) Signature of Certifying Date: L� Person: 7 DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part-time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.