HomeMy WebLinkAboutC2014-224 - 9/23/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
AMENDMENT NO. 2
The City of Corpus Christi, Texas hereinafter called "CITY", and URS Corporation herein after called
"ENGINEER" agree to the following amendment to the Contract for Professional Services for Water
Program Management(Project No. E11069), as authorized and amended by:
Original A/E Agreement August 28, 2012 Motion No. M2012-161 $300,000.00
Amendment No, 1 July 29, 2014 Administrative Approval L $0.00
Exhibit "A", Scope of Work, shall be amended as set forth in the attached Amendment No. 2 Exhibit
Exhibit "A", Section III. Fees, shall be amended as specified in Amendment No. 2 Exhibit "A" for a
revised fee not to exceed $250,000.00 (Two Hundred Fifty Thousand Dollars and Zero Cents), for a
total restated fee not to exceed $550,000.00 (Five Hundred Fifty Thousand Dollars and Zero Cents}.
Monthly invoices shall be submitted in accordance with Exhibit "B".
All other terms and conditions of the August 28, 2012 contract between the City and Engineer, and any
amendments to that contract, which are not specifically addressed herein shall remain in full force and
effect.
CITY OF CORPUS HRISTI ION
9.24' i ¢- I Y ,y
Natahsa Fudge, P. ., (Date) Jeff H. Edmonds, P.E.. ( ate)
Acting Director, Capital rograms Branch Manager
711 N. Carancahua, Suite 1620
Corpus Christi, TX 78401
RECOMMENDED (361)884-7140 Office
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Fund Name: No:Water 2012 8 CIP OOCJ00 E11059
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8. 14. 14 12-13
AMEND. NO. 2
2014-224 Page 1 of 1
9/23/1A1°G:ATAExCHANG[ EN'i ERMA"cR.E.t'79WATERPROGAMMANACEMEN"AMENOMER NO 21CONTRACfCONTRACT000X
M2014-13`3
URS Corporation INDEXED
•
URS
July 24,2014
Natasha Fudge, P.E.
Acting Director of Capital Programs
City of Corpus Christi
1201 Leopard Street
Corpus Christi,Texas 78410
Re: City of Corpus Christi Water Program Management
Project No. E11069—Amendment No.2
Dear Ms. Fudge:
Pursuant to our contract terms,we are hereby submitting our request for Amendment No.2 for the City
of Corpus Christi Water Program Management in compliance with the Executed Agreement between
the City of Corpus Christi,Texas and URS Corporation,approved by City Council on August 28,2012
(Motion M2012-161)(the Agreement).
Amendment No. 2 in the amount of$250,000 will become effective upon Council approval and will
cover services related to the City of Corpus Christi Water Program Management in compliance with the
Agreement, as amended.- Billing rates for Amendment No. 2 will also be annually updated consistent
with the terms of the agreement. The revised Labor Rates schedule for calendar year 2015 is attached as
Attachment B;they are based on the 2013 Consumer Price Index(CPI)of 1.6. The billing rates for the
remainder of calendar year 2014 will remain unchanged.
As stated in the attached amendment, future amendments beyond fiscal year 2014-2015 will be
negotiated on a yearly basis and will be extended yearly based on mutual agreement. We are looking
forward to our continued collaboration.
Sincerely,
URS Corporation
(--) 441
Jeff H. Edmonds, P.E.
Corpus Christi Branch Manager
Enclosure
cc:
Alex Barabanov, P.E.,Capital Programs
Brian, Butscher, P.E.,Assistant Director,Utilities
Joelle Francois, P.E., URS
URS Corporation
711 North Carancahua,Ste 1620
Corpus Christi,78401-0572
Tel:361.884.7140
Fax:361.888.7140
www.urs.com
AMEND. NO. 2
EXHIBIT "A"
Page 1 of 4
URS
Page 2 of 3
ATTACHMENT A
Water Program Management(Project No. E11069)
PURPOSE:
The purpose of this contract is to ensure that the technical, fiscal and operational aspects of all capital
water and wastewater Improvement Projects are well planned,technically sound,properly sequenced
and coordinated with existing operations,ongoing maintenance and repair efforts and future CIP
projects.These services can be described as functioning as an extension of the City of Corpus Christi
staff to enhance alignment and control of project delivery within the water and wastewater capital
improvements program(CIP).The purpose of this amendment is to provide for an annually renewable
A/E contract as was originally intended in the CIP and subsequent Request for Qualifications(RFQ).
BACKGROUND AND FINDINGS:
The City is undertaking several short term and long term water and wastewater projects to enhance
system reliability and capacity. In order to effectively manage these projects,the City required Program
Management Services from a team possessing comprehensive knowledge and experience in surface
water treatment,wastewater treatment, pumping station and pipeline design as well as general program
management experience.
The Agreement was fully executed on September 11, 2012 for a total not-to-exceed amount of
$300,000. Under this original agreement, Work Authorization No.1 (WA#1)in the amount of$100,000
was issued on November 14,2012. Over the next year, URS provided Program Management Services
for the Water Department under WA#1 until October 29, 2013 when Work Authorization No. 2(WA#2)
was issued in the amount of$150,000.
Soon after, Work Authorization No.3 (WA#3), in the amount of$50,000 was approved to fund ongoing
water and wastewater Program Management tasks. The authorization brought URS' contract up to the
limit of$300,000 approved in the original agreement for Fiscal Year 2012-13. URS was not issued a
work authorization using the$250,000 funds that were budgeted for Fiscal Year FY 2013-14.
In July 2014,following the reorganizations at the City of Corpus Christi combining the Water and
Wastewater Departments under the Utilities Department,Amendment No.1 was approved to continue
to provide Program Management services related to the City's water infrastructure in addition to the
City's wastewater facilities. Services for water and wastewater facilities will be provided under the
same contract terms, using the same billing rates. By authorizing the expansion of URS' services to the
wastewater facilities, URS is assisting the City with achieving one of its strategic goals to"Develop and
Implement a Unified Program Management".
CURRENT AMENDMENT
Amendment No. 2 is seeking to authorize use the$250,000 in funds allocated for Fiscal Year 2(FY
2013-2014).
As stated in the original agreement,through the City Manager or designee,the City may extend the
Agreement at each calendar year by one year upon agreement by both parties.
URS Corporation
711 North Carancahua,Ste 1620
Corpus Christi,78401-0572
Tel:361.884.7140
Fax:361.888.7140
www.urs.com
AMEND. NO. 2
EXHIBIT "A"
Page 2 of 4
UPSPage 3 of 3
Water Program Management(Project No. E11069)
OTHER CONSIDERATIONS:
The Project Manager resides in Corpus Christi, Texas and will serve as the principal agent for the
project. Local staff and outside expertise will be used as needed to satisfy the program objectives. The
majority of work is anticipated to be performed by local staff. In addition,the Program Manager will
not seek to work on water and wastewater design projects which fall directly under the scope of the
Water Program Management. However,services under this project will include preliminary and
conceptual design as well as alternatives evaluation and cost estimating in addition to technical reviews,
value engineering studies, scheduling and other project/program management related services.
URS Corporation will not engage in work without the prior authorization of the City of Corpus Christi.
CONFORMITY TO CITY POLICY:
Conforms to statutes regarding Request for Qualifications process and the FY 14-15 Capital Budget.
This consultant was selected by the City through Request for Qualifications 2011-05 solicitation.
AMEND. NO. 2
EXHIBIT "A"
Page 3 of 4
URS
ATTACHMENT B
Schedule of Hourly Rates
Water Program Management(Project No. E11069)
2015
Labor Category Hourly Rate*
Corporate Principal 197
Program Manager 180
Sr. Engineer/Sr.Scientist/Chief Engineer 167
Engineer/Scientist/Constructability Reviewer 143
Staff Engineer(PE)/Scientist/Scheduler 120
Sr.Cost Estimator/Jr. Engineer(PE) 114
Project Financial Administrator 93
Sr.CADD Designer/GIS Specialist/EIT 92
CADD Technician/Scheduler Assistant 83
Junior Estimator 74
Admin.Assistant/Writer 62
Note: Engineer Classifications include civil,structural,coastal,geotechnical, electrical, mechanical and
environmental disciplines.
Charges for equipment, services,and supplies not furnished directly by URS Corporation and any items
of expense not customarily incurred in our normal operations,are computed as follows:
Notes:
1. Cost plus 10 percent for other shipping charges, professional services,subsistence,
transportation, printing and reproduction, miscellaneous supplies, and rentals.
2. Cost plus 10 percent for surveying services, land drilling equipment,construction
equipment,testing laboratories,and contract labor.
3. Cost plus 10 percent for vehicle, aircraft, watercraft, helicopter,and marine drilling
equipment and operation.
4. Mileage, per diem, and lodging will be reimbursed at cost plus 10 percent.
5. Labor rates for subcontractors will be charged consistent with URS' proposed labor rates
and will be invoiced at cost plus 10 percent.
6. A new rate table will go into effect at the beginning of each calendar year.The rates will be
accelerated based on the Consumer Price Index(CPI)for the previous calendar year.
7. *The published CPI of 1.6 for 2013 was used to calculate the new hourly rates.
8. The billing rates currently in effect will remain unchanged for the remainder of calendar
year 2014.
AMEND. NO. 2
EXHIBIT "A"
Page 4 of 4
Sample form for.
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No.XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% •
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
O& M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees •
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
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SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
o PURCHASING DIVISION
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City of CITY OF CORPUS CHRISTI
Co Corpus OF INTEREST
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City torovide the following information. Every question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: URS Corporation
P. O.BOX:
STREET ADDRESS: 711 N. Carancahua,Suite 1620 CITY: Corpus Christi ZIP: 78401
FIRM IS: 1. Corporation ® 2. Partnership = 3. Sole Owner 1=14. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Job Title and City Department(if known)
Pii
2. State the names of each "official" of the City of Corpus Christi having an "ownership interest"
constituting 3% or more of the ownership in the above named"firm."
Name Title
MS
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or Committee
Aid
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Consultant
14
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official, employee or body that has been
requested to act in the matter, unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349 (d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi, Texas as changes occur.
Certifying Person: Jeff H.Edmonds,P.E. Title: Branch Manager
(Type or Print)
Signature of Certifying Date: L�
Person: 7
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi, Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.