HomeMy WebLinkAboutC2014-225 - 9/23/2014 - Approved CITY OF CORPUS CHRISTI
CONTRACT FOR MONITORING SERVICES
AMENDMENT NO. 1
The City of Corpus Christi, Texas hereinafter called "CITY", and the Conrad Blucher Institute at Texas
A&M University—Corpus Christi, hereinafter called "CBI," agree to the following amendment to the
Contract for Monitoring Services for Nueces Bay System Salinity and Freshwater Inflow Monitoring
2014-2015 (Project No. 8443), as authorized and amended by:
Original A/E Agreement November 12, 2013 Motion No. 2013-170 $94,605.00
In the original contract, Exhibit "A". SECTION II. SCOPE OF SERVICES shall be amended to include
the additional tasks as described in Amendment No. 1 Exhibit "A".
In the original contract, the FEES shall be amended and is attached as Amendment No. 1 Exhibit "A" for
a revised fee not to exceed $97,687.00 (Ninety-Seven Thousand Six Hundred Eighty-Seven Dollars
and Zero Cents), for a total restated fee not to exceed $192,292.00 (One Hundred Ninety-Two
Thousand Two Hundred Ninety-Two Dollars and Zero Cents). Monthly invoices shall be submitted in
accordance with Exhibit "B".
All other terms and conditions of the November 12, 2013 contract between the City and CBI, and any
amendments to that contract, which are not specifically addressed herein shall remain in full force and
effect.
CITY OF COPUS CHRISTI TEXAS A&M UNIVERSITY-CORPUS CHRISTI
`x'24' 14- •
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Natasha Fudge, P. ., (Date) -rry loyc, �I (Date)
Acting Director, Capital rograms Resear Specialist II
Conrad Blucher Institute for Surveying and
Science
RECO ; NDEDt Texas A&M University—Corpus Christi
�'' 6300 Ocean Drive, Unit 5799
�� 2! _ • • r Corpus Christi, Texas 78412
• •-ra ing Depa ment (Dat-) (361)825-5759 Office
Larry.Lloyd@ta cc.edu
APPRpyE AS TO AL FORM /3
II D D . ,s Cifuentep (Date)
'1( I ice President f• esearch, Commercialization
Assistant City Attorney (Date) .nd Outreach
for City Attorney
APP VED ` AUTt utoia
r" coma
eivii1.4--
Office of Management and Budget Dat
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SFt RFTAPv
ATTEST Project No: 8443 f
7-2a-LOCXA, )4A-Z,N Fund Source No: 530000-4010-30220-180227
Fund Name: Water Operating
Rebecca Huerta, City Secretary Encumbrance No: 1-7;944-:;3121-9)1,
2014-225 t3 IS l4
9/23/14
M2014-134
Conrad Blucher Institute INDEXED
Larry Lloyd
Research Specialist II
TEXASumvE MEM CONRAD BLUCHER Conrad Blucher Institute for Surveying and Science
�YCollege of Science and Engineering
CORPUS INSTITUTE 63Oo OCEAN DRIVE,UNI'5799
CORPUS CHRISTI,TEXAS 78;a
2HBJSTI FOR SURVEYING AND SCIENCE O 361.8x5.5759'C 361•438.6594
Sharon Bailey Lewis 8 July, 2014
1201 Leopard
City of Corpus Christi
Corpus Christi, Texas 78401
Dear Sharon Lewis:
The statements of work covered herein are submitted to the City of Corpus Christi for consideration. These
statements will constitute a fee for services rendered by the Conrad Blucher Institute for Surveying and Science
(CBI)at Texas A&M University - Corpus Christi (TAMUCC). Included is an outline of our scope of work and
budget to continue the ongoing salinity monitoring efforts in the Nueces Estuary.
PROPOSED SCOPE OF WORK FOR NUECES BAY SYSTEM
SALINITY AND FRESHWATER INFLOW MONITORING: 2014-2015
Summary
Three salinity monitoring stations in the Nueces River and Bay will be covered under this agreement. Station
service includes exchange of Hydrolab' instruments with a freshly calibrated unit. In order to reduce costs,
station service frequency will be based on observed marine growth fouling the instruments; for example, every
2 weeks when warmer bay waters foster excessive marine growth and every 3 weeks when water temperatures
are cooler. All salinity monitoring stations will report salinity and water temperature. All monitoring stations
will also report dissolved oxygen, pH, and water depth. All data will be available in graphical and tabular
format on the CBI website (http://www.cbi.tamucc.edu/Nueces-BayWater-Quality-Monitoring) within one
hour of the time data were collected. This proposal covers a period of 1 year.
Research Objectives
The Conrad Blucher Institute for Surveying and Science (CBI)at TAMUCC has been operating and
maintaining salinity monitoring equipment in the Nueces Estuary for the City of Corpus Christi since November
1991,trying to help understand the effects of freshwater inflows on salinity into the Nueces system. Additional
funding from the Coastal Bend Bays and Estuaries Program(CBBEP) will ensure that comprehensive spatial
coverage of the Nueces Estuary continues. This proposal is for a continuation of the current monitoring effort
in support of salinity conditions in Nueces Bay and river. The data collected will be used to help the City of
Corpus Christi water supply managers determine quantities of fresh water required by the amended Agreed
Order between the City and the State of Texas. Other benefits of the data collection include collaboration with
other researchers in the delta, namely, The Center for Coastal Studies (CCS) and Harte Research Institute for
Gulf of Mexico Studies (HRI) at TAMUCC, the University of Texas Marine Science Institute at Port Aransas
(UTMSI), and the U.S. Army Corps of Engineers(COE; Fort Worth District).
AMEND. NO. 4
EXHIBIT "A"
Page 1 of 5
Nueces Bay Salinity Monitoring—Freshwater Inflow
This is an ongoing project originating in the fall of 1991. Nueces Bay salinity monitoring by CBI consists of 2
monitoring platforms in the bay: one near Whites Point(SALT03) and the other mid bay, near the CPL power
lines(SALT01); plus one station in the Nueces River(SALT05). In addition, with support from CBBEP, CBI
will continue to maintain SALT08, at the mouth of the Rincon Bayou, which was, until recently, sponsored by
the City. Parameters measured at stations SALT01, SALT03 and SALT05 include salinity, conductivity,
dissolved oxygen, water temperature, water depth, and pH. The stations are located in such a manner to track
fresh water inflows into Nueces Bay using salinity levels as the indicator. Relief for required freshwater
releases may be taken by the City if the salinity levels in Nueces Bay fall below the Upper Salinity Bounds. A
daily running report (http://lighthouse.tamucc.edu/salrel) produced by CBI and the Nueces River Authority
(NRA) shows the current freshwater relief status.
Nueces Delta Diversion Project—Freshwater Inflow
The City has designed and built a diversion channel from the Nueces River into the delta at the head of the
Rincon Bayou channel. The diverted river water is designed to flow into the Rincon Bayou and adjacent
wetland. UTMSI, HRI, and CCS are presently conducting long-term ecological studies of the effects of this
diversion. Five salinity monitoring stations along the Rincon Bayou, beginning at the head and ending of
Nueces Bay have been established to determine the fate of freshwater diversions from the pipeline.
Nueces Bay Tidal and Meteorological Station
The Texas Coastal Oceanic Observation Network (TCOON) operated a tidal/meteorological station(011) in the
upper part of Nueces Bay at Whites Point. This station was replaced in the winter of 2010 with a new tidal
monitoring platform (185)just across the bay, near the mouth of the Nueces River. Although not an official
TCOON station, all maintenance and operation of the tidal station will follow TCOON protocols. Precise water
level measurements from this station are used as a reference for work by the others in the various projects in the
bay,river, and delta. The initial installation and maintenance was funded by the CBBEP. Funding for
continuing maintenance of this station is currently being sought.
Station Service and Maintenance
All water quality monitoring stations consist of a Hydrolab"water quality datasonde, a modem, data collection
platform,and 12 volt solar power system. TAMUCC owns and maintains all monitoring equipment. Freshly
calibrated units are exchanged with units on the station every 2 to 3 weeks, depending on the degree of observed
marine fouling on the instruments. The Hydrolabs`' are taken back to CBI for post calibration and preparation
for future service. An annual maintenance agreement with HydrotechZS ensures the accuracyof the Hydrolab'
units. Covered under this agreement are all components of the Hydrolab'`', ensuring that the instruments
deployed meet factory standards. All datasondes will be placed under the annual service agreement to ensure
continual data collection at all stations.
AMEND. NO. 1
EXHIBIT "A"
Page 2 of 5
Data Collection
A computer program. written by staff at CBI, polls each station every six minutes. Five measurements are
requested from each instrument, these five are then averaged. The hourly averages are then placed into the
database and reported on the CBI web site. Daily salinity reports are produced showing the running ten and
seven day averages as well as the daily average (http://www.nueces-ra.ora/CP/CITY/passthru/index.php).
Monthly salinity levels in relation to the Upper and Lower Salinity bounds are found at
http://liehthouse.tamucc.edu/salrel, and are used to help determine if the City may take credits to offset
scheduled freshwater releases from the storage impounds.
Instrument Calibration
All calibration standards used are NIST traceable, and purchased from HydrotechZS. Calibration and post-
calibration methods used are those established by the manufacturer of Hydrolab". All calibration and post-
calibration records are kept on the CBI environmental monitoring database and available upon request. An
instrument maintenance agreement with HydrotechZS is used with each Hydrolabc. Each unit is sent to the
manufacturer annually for inspection and refurbishment. All components of the instrument are covered under
the warranty agreement and they are replaced as needed.
Collaborative Monitoring
This proposed continuation of the salinity monitoring program is designed to provide data to support those
research efforts currently being done by CCS, UTMSI. HRI, COE, CBBEP, USGS and the City. Should the
need or occasion arise where additional monitoring efforts are required. CBI will be in a position to support
those efforts.
Schedule of Work and Fee for Service
The Conrad Blucher Institute for Surveying and Science at Texas A&M University—Corpus Christi hereby
agrees for the duration of one year(1 October, 2014 through 30 September. 2015) to perform all services
necessary to provide water quality monitoring, as described in this proposal. The budget for 1 October. 2014
through 30 September, 2015 is $97,687 and is enclosed with this proposal.
AMEND. NO. 1
EXHIBIT "A"
Page 3 of 5
Budget Summary
TOTAL
Salaries&Benefits $57,692
Travel Pool $6,178
Supplies $4,000
Other Expenses(IP modem fee,freight service $6,700
warranty)
Indirect $23,117
TOTAL $97,687
AMEND. NO. 1
. • EXHIBIT"A"
Page 4 of 5
NUECES BAY SYSTEM
SALINITY AND FRESHWATER INFLOW MONITORING 2014-2015
SUMMARY OF FEES
ORIGINAL AMEND.NO. 1 TOTAL
CONTRACT
1 Salaries&Benefits $50,263.00 $57,692.00 $107,955.00
2 Travel Pool 10,005.00 6,178.00 16,183.00
3 Supplies 4,000.00 4,000.00 8,000.00
4 Other Expenses 7,950.00 6,700.00 14,650.00
5 Indirect 22,387.00 23,117.00 45,504.00
TOTAL 94,605.00 97,687.00 192,292.00
11/12/13
M2013-170 M2014
411
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Sample form tor:
COMPLETE PROJECT NAME Payment Request
Revised 07/27/00
Project No.XXXX
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No.2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100%
Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50%
Bid Phase 500 0 250 750 0 0 0 0%
Construction Phase 2,500 0 1,000 3,500 0 0 0 0%
Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services:
Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25%
Warranty Phase 0 1,120 0 1,120 0 0 0 0%
Inspection 0 0 1,627 1,627 0 0 0 0%
Platting Survey TBD TBD TBD TBD TBD TBD TBD 0%
0&M Manuals TBD TBD TBD TBD TBD TBD TBD 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11%
Summary of Fees
Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30%
Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11%
Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23%
Ai 4
R. a
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SUPPLIER NUMBER
TO BE ASSIGNED BY CITY
:= PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
us
DISCLOSURE OF INTEREST
Corpus
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every,question must be answered.
If the question is not applicable, answer with `NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: Conrad Blucher Institute at Texas A&M University-Corpus Christi
P.O.BOX:
STREET ADDRESS: 6300 Ocean Drive,Unit 5799 CITY: Corpus Christi ZIP: 78412
FIRM IS: 1. Corporation8 2. Partnership f• 3. Sole Owner 0
4. Association 5. ` rte
DISCLOSURE QUESTIONS
51�
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each employee" of the City, of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Nme/� Job Title and City Department(if known)
2. State the names of each`official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm"
Name Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
4/NA,mri, Board,Commission or Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an ownership
interest"constituting 3%or more of the ownership in the above named"firm."
NConsultant
71/i)
• i
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement,that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Vice President for Research,
Certifying Person: Dr.Luis Cifuentes Title: Commercialization,&Outreach
(Type or Print)
Signature of Certifying Date:
Person: 7 /3"/ci
1
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis,but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person,partnership,corporation,joint stock company,joint venture,receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest" Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.