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HomeMy WebLinkAboutC2014-293 - 9/22/2014 - NA . CITY OF CORPUS CHRISTI AMENDMENT NO. 1 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and ECMS, LLC. (Engineering & Construction Management Services, LLC.) hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Indefinite Delivery/Indefinite Quantity Lifecycle Curb and Gutter Improvements (Project No. E12143), as authorized and administratively amended by: Original Contract May 21, 2013 Motion No. M2013-087 $73,150.00 In the Original Contract, Exhibit "A", Section I. Scope of Services, Part A. Basic Services shall be amended to include additional Item No. 2 Design Phase services and Item No. 3 Bid Phase services as set forth in the attached AMD No. 1, Exhibit "A". In the Original Contract, Exhibit "A", Section III. Fees, Summary of Fees shall be modified and is attached as AMD No. 1 Exhibit "A" for a fee not to exceed $17,500.00 (Seventeen Thousand Five Hundred Dollars and Zero Cents), for a total restated fee not to exceed $90,650.00 (Ninety Thousand Six Hundred Fifty Dollars and Zero Cents). Monthly invoice will be submitted in accordance with Exhibit "B". All other terms and conditions of the May 21, 2013 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. , CI ' OFCR'U- H z ISTI ECMS, LLC. )I i u) _ fAlii. cf/2.2_/(4_ . -- .4. tiZugii ifei I tit- :rie H. Gra r.E. Date Feli H. Ocanas, Jr. P.E. Dat In = im Executive Dir:ctor President of Public Works 5001 Oakmont Drive Corpus Christi, TX 78413 (361) 549-4576 Cell RECOMMENDED (361) 906-2477 Fax /A- erating O Dep rtm Da A• : OVED AS TO LE AL FORM fir Z /l/ ei- l7-8 /gal Department ' ' Date Project No. E12143 Fund Source No. 550950-3495-00000-E12143 Fund Name: Storm Water CIP 2012B Rev Bonds APPROVE Encumbrance No. Fl Z I�}-7i13 [. .'oCi-1141‘lil Office o Manaaement Date 2014-293 9/22/14 AMD. NO. 1 I ECMS LLC I Page 1 of 2 ER\E12143 LIFECYCLE CURB AND GUTTER REPLACEMENTWMD NO 1\AMD NO.1.DOC INDEXED • ATTEST kLA,)6 Rebecca Huerta, City Secretary AMD. NO. 1 Page 2 of 2 K:\ENGINEERING DATAEXCHANGEWNGIEM\STORM WATER\E12143 LIFECYCLE CURB AND GUTTER REPLACEMENT'AMD NO 1\AMD NO.1.DOC EXHIBIT "A" CITY OF CORPUS CHRISTI, TEXAS INDEFINITE DELIVERY/INDEFINITE QUANTITY LIFECYCLE CURB AND GUTTER IMPROVEMENTS FY 2014/15 Project Number E12143 I. SCOPE OF SERVICES A. Basic Services. 1. Preliminary Phase. The Architect/Engineer-NE will: a. Prepare the necessary bid documents for advertising the proposed construction contract. b. Assist City staff during the bidding process as may be necessary. c. Conduct and/or attend and participate in meetings with the City staff as required towards the award of the construction contract. 2. SCHEDULE Day Date Activity Tuesday September 16, 2014 Begin Design Monday Se tember 9, 2014 Interim Submittal Monday , 2014 City Review Monday October 13, 2014 Final Submittal Friday October 17, 2014 Advertise for Bids Friday October 24, 2014 Prebid Meeting Friday October 31, 2014 Receive Bids Tuesday November 11, 2014 Submit Bid Analysis 3. FEES A. Fee for Basic Services. The City will pay the NE a fixed fee for providing for all "Basic Services" authorized as per the table below. The fees for Basic Services will not exceed those identified and will be full and total compensation for all services outlined in Section I.A.1-2 above, and for all expenses incurred in performing these services. The fee for this project is subject to the availability of funds. The Engineer may be directed to suspend work pending receipt and appropriation of funds. For services provided in Section I.A.1-2, NE will submit monthly statements for basic services rendered. In Section I.A.1-2, the statement will be based upon NE's estimate (and City concurrence) of the proportion of the total services actually completed at the time of billing. City will make prompt monthly payments in response to NE's monthly statements. 4. Summary of Fees Basic Services Fees 1. Preliminary Phase N/A 2. Design Phase (150 hrs @$100/hr) $15,000 3. Bid Phase (25 hrs @$100/hr) $2,500 Subtotal Basic Services Fees $17,500 AMD. NO. 1 EXHIBIT"A" Page 2 of 2 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% 71 x so E cam (D i . 2 ; .1"$ SUPPLIER NUMBER TO BE ASSIGNED BY Cl I Y PURCHASING DIVISION CITY OF CORPUS CHRISTI DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112 as amended,requires all persons or firms seeking to do business with the City to provide the following information. Everyquestion must be answered. If the question is not applicable, answer with `NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Engineering&Construction Management Services,LLC P.O.BOX: STREET ADDRESS: 5001 Oakmont CITY: Corpus Christi ZIP: 78413 FIRM IS: I. Corporation In 2. Partnership 3. Sole Owner ❑ 4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. 1. State the names of each employee" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm. Name Job Title and City Department(if known) N.A. 2. State the names of each"official"of the City of Corpus Christi having an"ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Title N.A. 3. State the names of each "board member" of the City of Corpus Christi having an "ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Board,Commission or Committee N.A. 4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an ownership interest"constituting 3%or more of the ownership in the above named"firm." Name Consultant N.A. FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official,employee or body that has been requested to act in the matter,unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Felix H.Ocanas,Jr.,P.E. Title: President (Type or Print) Signature of Certifying Date: ¢1/ rte t>e Person: / l DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or part-time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership,corporation,joint stock company,joint venture,receivership or trust,and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies,or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.