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HomeMy WebLinkAboutC2014-353 - 11/18/2014 - Approved • • Texas Dept.of Family Purchased Client Services Contract PEI Renewal and Protective Services Amendment Renewal Amendment June 2014 Contract#23792861 Amendment#4 The Texas Department of Family and Protective Services, hereinafter referred to as the Department, and City of Corpus Christi, hereinafter referred to as the Contractor, entered into a contract effective September 1, 2010 for the purpose of providing Community Youth Development services with a payment type of Cost Reimbursement. The contract dated September 1, 2010 and all prior amendments and renewals are referred to herein as the "Original Contract." This AMENDMENT #4 of Contract #23792861 is effective September 1, 2014. 1. Purpose Section 1.37 of the Agreement stipulates that the Contract may only be modified through a written amendment mutually agreed upon and signed by both parties. DFPS procured this Contract under 530-11-0006 for Community Youth Development services and has been amended 3 times. Both DFPS and the Contractor agree that the contract should be renewed. 2. Effect of Amendment on Contract Unless otherwise modified, the terms and conditions of the Contract shall remain in full force and effect. 2.1 This contract has been renewed 3 times) previously. The procurement, which resulted in this contract, anticipated possible renewals and amendments of the contract, and no additional procurement process is necessary before entering into this renewal. The Department and the Contractor agree to amend the contract as follows: Effective Date of Contract. Section 1.2 of the Original Contract is amended to include: September 1, 2014 through February 28, 2015. This contract period is also referred to as FY 2015. 2.1.1. Incorporation by Reference. Contractor represents, and requests the Department to rely on these representations: 2.1.1.1 If any material facts have changed, the Contractor has attached new and current documents as indicated by the Department. 2.1.1.2. By signing this renewal, the Contractor represents and warrants to the Department that Contractor still complies with all previously submitted Certifications made when entering into this agreement. 2014-353 11/18/14 Ord. 030344 TX Dept of Family and Protective INDEXED 1 Texas Dept.of Family EI Renewal and Protective Services Purchased Client Services Contract �� Renewal Amendment rP'UR °S - .:nt MINKS ing` ,, =,,,4 2111I SEP I 1 P 1 4b 3. Contract Amount. Section 1_;3 of the Original Contract is deleted in its entirety and the following provision substituted for same: DFPS will pay the Contractor up to$193,384.84 from available funds for services rendered in accordance with the terms of this Contract upon receipt of a proper and verified statement and after deducting any known previous overpayment made by the Department. The Budget for Purchase of Service Contracts (Form 2030) and Budget Narrative included in the Original Contract are hereby deleted and the Form 2030 and Budget Narrative attached hereto are substituted for same. 4. Performance Measures and Plan of Operation The FY 2015 Performance Measures (Attachment I) attached to this amendment replaces the FY 2014 Performance Measures. Unless changes are indicated in the attached Plan of Operation Certification, the Plan of Operation for FY 2014 remains in effect for FY 2015. The parties to Contract #23792861 have duly executed this Amendment to be effective September 1, 2014. Texas Department of Family Contractor: City of Corpus Christi and Protective Services I I . .i i. Ce/I fill!FI 6ti(,igi, 7ture-if Si n ture Pl, ed N. e: Jennifer Sims Printed Name: Michael Morris le: De• Commissioner mt Title: Director of Parks and Recreation 8- -J4 of-ibil Date Date REBECCA HUERTA CITY SECRETARY nSvc\ . Q'`''A I rtUtut... Page 2 of 2 iT COMM L a I / ., .y 3ECKTA YR FY 2015 Performance Measures for Community Youth Development (CYD) Program Procurement Number: 530-11-0006 Attachment 1 Goal of the Contract To prevent delinquency in Target Youths Output Measures Output#1: The expected average number of Target Youths are served monthly. Performance Period: Contractor performance for this output is determined for each month of the contract period,either wholly or partially,depending on the contract start and end dates. Indicator: Average number of unduplicated Target Youths served In the Contractor's CYD Program each month Target: 430 Purpose: To evaluate the Contractor's effort at providing services to youths in the CYD Program Data Source: PEIS Database Methodology: The numerator is the total number of unduplicated Target Youths served by the Contractor during the most recent completed month,added to the total number of unduplicated Target Youths served by the Contractor during each previous completed month(if any). The denominator is the total number of completed months. Divide the numerator by the denominator. Output#2: The expected number of Target Youths are served during the contract period. Performance Period: Contractor performance for this output is determined annually but measured quarterly throughout the contract period. Indicator- Total number of unduplicated Target Youths served in the Contractor's CYD Program during the contract period. Target: 688 Purpose: To evaluate the Contractor's effort at providing services to youths in the CYD Program Data Source: PETS Database Methodology: Total number of unduplicated Target Youths with unique client ID numbers that were served by the Contractor during the contract period. Output#3: Pre-Service and Post-Service Protective Factors Survey Questionnaires are completed by the 6-9 year old Target Youths served. Performance Period: Contractor performance for this output Is determined annually but measured quarterly throughout the contract period. Indicator: Percentage of eligible 6-9 year old Target Youths served in the Contractor's CYD Program from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires are obtained by the Contractor Target: 60% Purpose: To evaluate the Contractor's effort at obtaining outcome data Data Sources: PEIS Database Methodology: The numerator is the number of eligible 6-9 year old Target Youths served by the Contractor during the contract period from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained. The denominator is the total number of eligible 6-9 year old Target Youths served by the Contractor during the contract period. Divide the numerator by the denominator,multiply by 100 and state as a percentage. r Output#4: Pre-Service and Post-Service Protective Factors Survey Questionnaires are completed by the 10-17 year old Target Youths served. Performance Period: Contractor performance for this output is determined annually but measured quarterly throughout the contract period. Indicator: Percentage of eligible 10-17 year old Target Youths served in the Contractor's CYD Program from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires are obtained by the Contractor Target: 60% Purpose: To evaluate the Contractor's effort at obtaining outcome data Data Sources PEIS Database Methodology: The numerator is the number of eligible 10-17 year old Target Youths served by the Contractor during the contract period from whom completed Pre-Service Protective Factors Survey Questionnaires and matching Post-Service Protective Factor Survey Questionnaires were obtained. The denominator is the total number of eligible 10-17 year old Target Youths served by the Contractor during the contract period. Divide the numerator by the denominator,multiply by 100 and state as a percentage. Outcome Measures Outcome#1: 6-9 year old Target Youths report an Increase in the protective factors. Performance Period: Contractor performance for this outcome Is determined annually. Indicator: Percentage of unduplicated 6-9 year old Target Youths who indicate an absolute increase in protective factors,as determined by comparison of the Pre-Service Protective Factors Survey scores to the Post- Service Protective Factors Survey scores Target: 75%(The Contractor's ability or inability to meet or exceed this target will not be the sole means for assessing their success in providing the contracted client services. DFPS reserves the right to revise the target for this outcome measure for any subsequent contract periods based on statewide Contractor performance data.) Purpose: To evaluate the Contractor's success at increasing protective factors in the 6-9 year old Target Youths who are served by the Contractor's CYD Program Data Sources: PEIS Database Methodology: For each eligible 6-9 year old Target Youth from whom both Pre-and Post-Service Protective Factors Survey Questionnaires are obtained by the Contractor: 1. Calculate the scores for both the Pre-and Post-Service Questionnaires per instructions in the Protective Factors Survey User Manual. 2. For each set of matching Pre-and Post-Service Questionnaires from the same 6-9 year old Target Youth, subtract the score in the Pre-Service Protective Factors Survey Questionnaire from the corresponding score in the Post-Service Protective Factors Survey Questionnaire to determine an absolute increase,if any. 3. Count the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase. 4. The numerator is the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase in the score. The denominator is the total number of Post-Service Protective Factors Survey Questionnaires completed by eligible 6-9 year old Target Youths. Divide the numerator by the denominator,multiply by 100 and state as a percentage. (The Contractor must meet or exceed the target for Output#3 in order to achieve the target for this outcome.) Outcome#2: 10-17 year old Target Youths report an increase in the protective factors. Performance Period: Contractor performance for this outcome Is determined annually. Indicator: The number of Protective Factors Survey subscales(protective factors)for which 10-17 year old Target Youths indicate an absolute increase by comparing Pre-Service Protective Factors scores to Post-Service Protective Factors scores. Target: One protective factor for which 75%of 10-17 year old Target Youths indicate an absolute increase(The Contractor's ability or inability to meet or exceed this target will not be the sole means for assessing their success in providing the contracted client services. DFPS reserves the right to revise the target for this outcome measure for any subsequent contract periods based on statewide Contractor performance data.) r Purpose: To evaluate the Contractor's success at increasing protective factors in the 10-17 year old Target Youths who are served by the Contractor's CYD Program _Data Sources: PEIS Database Methodology: For each eligiblel0-17 year old Target Youth from whom both Pre-and Post-Service Protective Factors Survey Questionnaires are obtained by the Contractor: 1. Calculate the subscale scores for both the Pre-and Post-Service Questionnaires per instructions in the Protective Factors Survey User Manual. 2. For each 10-17 year old Target Youth,subtract the subscale scores in the Pre-Service Protective Factors Survey Questionnaire from the corresponding subscale scores in the Post-Service Protective Factors Survey Questionnaire to determine an absolute increase, if any. 3. For each subscale,count the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase. 4. For each subscale,the numerator is the number of Post-Service Protective Factors Survey Questionnaires that indicate an absolute increase in that subscale score(protective factor). The denominator Is the total number of Post-Service Protective Factors Survey Questionnaires completed by eligiblei0-17 year old Target Youths. Divide the numerator by the denominator, multiply by 100 and state as a percentage. 5. Count the number of subscales(protective factors)for which the percentage equals 75%or more. (The Contractor must meet or exceed the target for Output#4 in order to achieve the target for this outcome.) Outcome 43:10-16 year old Target Youths served in the Contractor's CYD Program will not engage in delinquent behavior. Outcome Performance Period: Contractor performance for this outcome is determined annually. Outcome indicator: Percentage of 10-16 year old Target Youths that are not referred to a county juvenile probation program while registered in and receiving services from the Contractor's CYD Program Outcome Target: 95% Purpose: To evaluate the Contractor's success in providing services that deter delinquent behavior in 10-16 year old Target Youths receiving services from the CYD Program Data Sources: Texas Juvenile Justice Department database and PEIS database Methodology: The numerator is the total number of unduplicated 10-16 year old Target Youths served in the Contractor's CYD Program during the contract period who were also referred to a county juvenile probation program while registered in the Contractor's CYD Program. An existing protocol for matching youth data maintained in the CYD database with youth data maintained by the Texas Juvenile Justice Department database will be used to establish the numerator. The denominator is the total number of unduplicated 10-16 year old Target Youths served in the Contractor's CYD Program during the contract period. Divide the numerator by the denominator,subtract this number from one,multiply by 100 and state as a percentage. Definitions Absolute Increase—A documented increase in the score for the Post-Service Protective Factors Survey Questionnaire relative to the corresponding score for the matching Pre-Service Protective Factors Survey Questionnaire. Completed Protective Factors Survey Questionnaire — For the Child (age 6-9) Protective Factors Survey Questionnaire, the Child must have responded to a minimum of 15 items. For the Youth (age 10-17) Protective Factors Survey Questionnaire,the Youth must have responded to a minimum of 20 items. Contract Period—The total length of this time frame is limited to all or part of the current fiscal year and shall not exceed 12 months. Eligible(to respond to the Post-Service Protective Factors Survey Questionnaire)—A 6-17 year old Target Youth that has completed a Pre-Service Protective Factors Survey Questionnaire and; • Completed the prescribed CYD Program;or • Participated in the CYD Program for 12 months from the date the Pre-Service Protective Factors Survey Questionnaire was completed. The Post-Service Protective Factors Survey Questionnaire must be the same version(Age 6-9 or Age 10-17)that was administered to the youth as the Pre-Service Protective Factors Survey Questionnaire.The youth's age is calculated as of the date of registration 2E September 1''of the current fiscal year i1 the youth was registered in a previous fiscal year. Eligible(to respond to the Pre-Service Protective Factors Syrvev Questionnaire)—A 6-17 year old Target Youth must be newly registered into the CYD Program during the current contract period. The youth's age is calculated as of the date of registration in the contract period assessed. Post-Service Protective Factors Survey Questionnaire—A tool identical to the Pre-Service Protective Factors Survey Questionnaire administered to the 6-17 year old Target Youth following the receipt of services and designed to assess changes in the levels of the Target Youth's protective factors. Pre-Service Protective Factors Survey Questionnaire—A tool administered to the 6-17 year old Target Youth prior to the receipt of services and designed to assess the levels of the Target Youth's protective factors. Protective Factors—Personal characteristics or environmental conditions that interact with risk factors to reduce the likelihood of problem behaviors. Subscale—Groups of questions on the Youth (age 10-17)Protective Factor Survey Questionnaire indicative of one of five protective factors: Family Bonding/Communication;School Involvement; Individual Self-Esteem/Self- Efficacy;Positive Peer Association; Community Involvement. Target Youths—Youths through 17 years of age who live in and/or attend school in one of the designated ZIP Code areas or attend school at another eligible public middle or high school located outside of the designated ZIP Code area that has at least 30%enrollment from the designated ZIP Code area as determined by DFPS. Unduplicated Target Youth—A Target Youth with a unique client ID number who receives at least one service is only counted one time during the performance period.