HomeMy WebLinkAboutC2014-369 - 12/16/2014 - Approved OF �,
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Exhibit A
ELECTION SERVICES CONTRACT
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CITY OF CORPUS CHRISTI
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ANDC UNTY OF NUECES
THIS CONTRACT is made this �day of , 2014, by and between the CITY OF CORPUS
CHRISTI (hereinafter referred to as "CITY OF ORPUS CHRISTI") and Diana T. Barrera, County Clerk
(COUNTY ELECTION OFFICER), under authority of Texas Election Code, Section 31,092 (a), to perform
Election Services for the December Runoff Election to be held by Nueces County on December 16,2014.
This Contract is entered into in consideration of the mutual covenants and promises hereinafter set forth.
Paragraph 1. SERVICES OF COUNTY ELECTION OFFICER
The COUNTY ELECTION OFFICER shall be responsible for the overall conduct of the election and
shall perform and furnish the following.
(a) Hire all early voting and election day personnel;
(b) Conduct training session of all election workers;
(c) Provide laptops,air cards, label printers,and cell phones for processing early voters;
(d) Provide Judges Booth Controller (JBC), eSlate equipment and booths for Early Voting and
Election Day polling locations;
(e) Transport election equipment to polling locations;
(f) Provide Early Voting and Election Day technical support for mechanical breakdowns of voting
equipment;
(g) Scan all mail ballots, tabulate Early Voting results, arrange Early Voting Ballot Board meeting,
and provide export file of early voting results;
(h) if applicable,program,generate and distribute ballots;
(i) Prepare all testing materials and conduct a test of the Electronic Equipment in compliance with
Section 127, Subchapter D,of the Texas Election Code;
0) If applicable, provide additional miscellaneous supplies upon request;and
(k) Provide estimated cost of Election by Attachment"A".
Paragraph 2. GENERAL CONDITIONS
The parties agree that the COUNTY ELECTION OFFICER will perform all services listed in Paragraph
1. Furthermore, the parties agree that the CITY OF CORPUS CHRISTI is obligated to pay all expenses and shall
reimburse the COUNTY ELECTION OFFICER and Nueces County with respect to any purchase reasonably
made in the programming and transporting of voting equipment.
Furthermore, after the election, the COUNTY ELECTION OFFICER will submit to CITY OF
CORPUS CHRISTI an itemized statement as shown in Attachment"A"with the exact costs and expenses incurred
related to the performance of this contract. CITY OF CORPUS CHRISTI agrees to make payment in conformity
with the statement submitted by the COUNTY ELECTION OFFICER within thirty (30) days of receipt of the
statement.
SIGNED THISDAY OF 2014
INDEXED
RNPI-F Q11 ��� � ebecca Huerta
Nue s C I_ b City Secretary �QS ' )5D�) �0I W%h f4
2014-369
12/16/14 IT EMINCIL
Res. 030386
Nucces County ii7aWTAR7V
y P1f DF Tt.+' NUECES COUNTY AIIarJmenW
COUNTY CLERK DEPARTMENT
Wg �* Cost Sheet Detail Breakdown
ESTIMATE COST
Contractor: Nueces County Clerk-Elections Department
Election For:City of Corpus Christi 2014 Runoff Election
Election Date:December 16,2014
Project Code: 14121633 Es+.mate Estimate S
0Units/ Coat SVC COST 67
Components and descriptions Needed H.Clog Per Unit FULL City of Corpus Chrisll
ran
LA90
EleeUon Dev d Tabulation Support
1 5123 Cenlral Count Manager Its or mq EV a Eo 1 5 4200 210.00 21000
2 5123_Tabulation Supervispr st s uT raiei EV a ED 1 S. 28 DO 14000 14000
3 51221Tabulalion Assistanl(s)Li s 3 me)Ev&Err 2 51 2400 240.00 24000
4 5123 Technical Support(I 501'mie)Pmmiwev.)weuWrom 1 5 2400 12000 12000
5 5123 Warehouse Tech(Receive/Backup Equipment) 1 5 24.00 12000 12000
6 5123 Election Night Reporting - 30.000.00
7 5123 CC Clerks Staff Support ti 5w r mq 25 5 24 DO 3,000 00 3,00000
B 5331 Judges/AIVClerks(.tat..ED[ 250 16 900 3B ODO 00 36,00000
9 5331 Judges/AIVCIerkst4te.Tmrogsrva) _ 90 _ _
10 5331 Judges/AIVClerks(at-T,.k"s mip) 900
11 5331 Judges(flsupply Pick upldfop off) 51 1 25 DO 1,275.00 1,275.00
12 5128 Temp Personnel-ED Equip Supporl(R.g Time) 9 1 18 1200 1.944 00 1,944.00
13 5126 Temp Personnel-ED Equip Support(or) 9 5 1500 675.00 67500
Early Voting/Ballot Resolution Support
14 5123_Staff EV Troubleshooting(On-wil/On-site)Pmrdwerejoatd t a 2 30 24001 1,440.00 1,440.00
15 5123_Staff ED Troubleshooting(On-catvOn-site)Pmwr bv.j—e j,,. 2 1B 2400 768.00 768 DO
16 5123 CC Staff Support(Besot Riot) 4 80 2400 7,880.00 7,68000
17 1316 Election Support Staff(Piped leader) 1 350 1 2500 8.75000 0,75000
18 5126 EV Temp Clerks-seorinioerrteamr 7mNe°(Reg.Time goo
19 5126_EV Temp Clerks-suhdesnnrneam.(Rep U-) 21 BO 900 15,12000 15,120 DO
20 512S-EV Temp Clerks-s.edmandr..m,(omr Tv.,.) 14 50 13 50 9,450 00 9,45000
21 SIN_EV Temp Clerks anetveivg W raa:,trap Ev(neg time) 9 250 goo 20 250 DO 20,250.00
22 5125 EV Temp Clerks-A•at vearp by roar,Prop Ev(over rime) 9 40 1350 4.88000 4,860.00
23 5331 Ballot Board Workers(xhrs) 4 40 900 144000 144000
Election Supply Pick Ups(Weekdayl
24 5123 CCStaff Su EV 2400 000
25 5123 CC Staff Support-ED 6 5 2400 72000 72000
26 EV/ED Contract Personnel
27 51 BEL EV Field TechsNlrainingamleagel Prmetw ev•lwwienm„pep+r.Wn 1 60 2D 001 1,200.00 1,20000
28 5185_ED Field Techs(.samingamiteagal Pmmwev.proatWimi.(yeryvei.) 8 20 20 DO 3,20000 3,200 00
29 5185 EV Security-Off Duty Officers 40.00 000
30 5325 Equipment Vendor HART Support 000 0.00 _
Proorammine
31 Boss Equipment-Programming Bello) 1 5 1 20000 300 001 30000
32 MBB/Audio Cards Equipment f/J8Cs and DAUB-Programming 2 6 5000 80000 60000
33 5123 Technician-Pr .Eslales,DAUB&JBC5 x hourly 1 40 1 50 DO 2,000 OD 2,00000
34 5123 Technician-Prog.Ballots xhouR min 1hr 1 16 1 5000 80000 80000
35 5123 Developing Ballot Formatting 15000 000
36 5123 Staft-L&A Testings(pmgm ev.pre-)on,,;& mpeled,pmmeeare)ed•WWten,(e 5000 000
37 5126Temp Support-Marking,testing,e1a(Reg.rime)►rmet•4 svgwnear•m/a 1500 0.00
38 5123 Mapping Research,p!oducnqj&delivery 6000 0 00
39 5325 Contract Personnel Audio/translator 5000 000
•40 5123 Deadlines and/or Reprogramming Post L&A 1 1 3,000 00 3.000 00 3,000 OD
Training(classes)
41 5123_CC Staff Personnel(oeiae tum a an Spm) 2000 000
42 5123_CC Staff Personnel OT Pmmwermtewee• 1800 0 DO
43 5125 Tamp Support 1200 0 DO
44 EV d ED Dellyerv/Pickup Personnel
45 131611316_Delivery Staff Personnel 1 40 2500 1,000.00 1,00000
46 5126,_,Dalivery Temp Personnel(Reg) 4 40 1200 1,92000 1,92000
47 5125_Delivery Temp Personnel lop 4 20 1500 1,200.00 1,200 DO
V A 912 mr0ho re M1 to
46 SERVO Equipment Backu iResel JBG Estate.DAUs MBBs) 1 1 1 20000 2DO 00 200 OO
49 131611316_Slaf1 Personnel 1 1 250 2500 6,250.00 6,250 DO
50 5126_Warehouse Temp Personnel(Reg) 4 200 1200 9800.00 9 600 00
51 512!L-Warehouse Temp Personnel{op 4 40 1500. 2,400 00 2,400 DO
Other Support Functions/Prep,develop.&pmducel
52 1316_Staff Personnel(clerical operations)Project t.eader 1 120 25 DO 3100000 3 00000
53 Fringe Benenls-Temp Clerks(8 84%)Pmmb.ere Penm•eeo,(eepp-bk) Actual Actual 150 Doi 20,00000 20,000 Do
54 Fringe Benefits-Ful:-Time Staff(17 15%) Pmrd,o ere),n.ekoe,e W WP-1 Actual Actual 160 00 10,000 00 10,000 00
55 6541_Atileage travel-Election Workers Prerdw ev epdeeietan.nwrve) 1 80 049 3920 3920
56 5541_Mileage-bevel-Election Staff Frem.akvel•4mko-0.pp.W.1 2 40 C49 3920 39201
X:1Eleclions%ELECTION 2014112-16.14 Runoff Election%Billing112162014 Estimate Cos[xlsx 1
Project Code: 14121633 Esnmale Estimate 5
A Units/ Cost SVC COST 67
Components and descriptions Needed Hrs Cling Per Unit FULL City of Corpus Christi
ED EQUIPMEN RENTAL
57 Laptop Equipment YEV 7 1 5000 350.00 350.00
58 JBC Equipment f/LBA(e.a) 1 20000 0.00
59 JBC Equipment I/EV(.ea) 7 1 1 20000 1 40000 1,400.00
So JBC Equipment LIED team) 51 1 20000 10 21)0.00 10,200.00
61 JBC Equipment!/Spare(auh) 18 1 200.00 3,800.00 3,600.00
62 JBC Equipment f/Tech(arch) 16 1 20000 3,200.00 3,200 00
63 JBC Equipment f/Training(each) 20000 0.00
64 DAUB Equipment ULBA(.am) 20000 000
e5 DAUs Equipment FIEV(aarh) 12 1 20000 2,400 00 2.40000
68 DAUB Equipment TIED teed,) 53 1 20000 10,600 10,600.00
67 DAUB Equipment I/Spare(eas) 18 1 20000 3,600W 3,600 OD
89 DAUB Equipment OTeoh(each) 16 1t260
3,200 00 3,20000
69 DAUB Equipment//Training(sun) 000
70 Estate Equipment 1/LdA pea) 000
71 Estate Equipment OEV(each) 26 1 5,200 00 5,200.00
72 Estate Equipment IIED(s zl 1D4 1 20.8W 00 20,800 00
73 Estate Equipment f/Spare(.so,) 18 1 3,600.00 3,60000
74 Estate Equipment frrech lass) 16 t 3,200 00 3,200.DO
75 Estate Equipment f/Tra(ning(each) 20000 0.00
77 MBB/Audio Cards Equipment f/JBCs and DAUB 100 1 200 200.00 200 00
7a Tally Equipment f/Testings(-) 200.00 0.00
79 Telly Equipment IIEVIED,Post,8 Finalizing(eunl 1 1 200.00 200.001 20000
Bo Ballot Now Equipment(earn) 1 5 1 20000 300.1)01 30000
81 Ballot Printing-Sample s Emergency(Cak.030.10)Regular Paper 1 10,000 0.10 1,000.00 1,0D0 00
62 Ballot Printing-Mall a Tem(Cate 050 50)Special Paper 1 5.000 0.50 2,50000 2 500 00
B3 18allot Printing-owwurced/Sample baeob 100 0.00
84 15435 Misc.Lease Equipment HART Vendor) 000 0.00
DELIVERY&TRANSPORTATION
855435 Vehlcles-leasa uuck s 000 D.00
86 County Vehicles(usage(ee.fuel,mileage a other operational cost.) 1.5 75 25.00 2.812.50 2,81250
MIS CE NEOU
87 5414 Public Notice(Public Testing)P,.,arm W q„umrean((.pd ) I Actual
BB 5414 Le al Notice(Advertisement) 1 Actual
89 5231/5235_Telephone.Cells BUtiglies ted m.,anmhaama.s.r) 7 1 Actual 150.00 15000
90 5231 Label Printers 7 1 8 OD 5600 5600
91 5231 Dela/Air Service 7 1 800 5800 5600
92 5211 EV Mall Kits Actual Actual 1 6900 2,000 001 2,000.00
93 5211 EV/ED Supply Kits Actual Actual 69 Go 3.000ool 3,00000
94 5211/5212 Misc. uppli.. for mail prep,pickup&disirb 100 1 8600 5.000.001 5.00000
95 5217 Postage(cs)+Fed Ex 2,000 1 069 1.380.001 1.36000
90 5422 Building 85 ace Rental Actual Actual 000 000
97 Rental of EV/ED Carts each 10 1 500 50 0o 5000
96 Rental of EV/ED Supply Bags/Bins etc.(each) 51 1 5.00 25500 25500
99 Rental of EVIED Signs each 51 1 1 5 00 25500 25500
100 Rental of EVIED Table 6 Chairs(each) 10 1 5.00 50.00 5000
1oi Ranlal of all other su lies 75 1 500 375 00 37500
102 Rental of all other supplies 75 1 1 DO 75 00 75.OD
INTER DEPARTMENTAL COSTS
103 Count Clerks Ofrice(Admtn auPPom)w.rarad by gd,uduns(d.pp, ft, 1 8 35001 280.00 280.00
104 125g_Auditors OfSce(payrm processkp) 1 16 24001 384001 314.00
105 Records Management 0 5 OT rate)IPra un.ru samp.a„d Ern.,aancr am,) 1 B 24001 192.001 192.00
AD STRATIVE COST SERVICES SUBTOTAL 272,870.90 272,870.90
1318_Election 10%Administration Fee(operation overhead) 10% 27,287 09 27,287.09
EQUIPMENT SERVICES GRAND TOTAL $300,157.99 $300,157.99
'40
Will be charged if Deadlines Not Met and/or Reprogramming Post LILA
Billing IsBgj based on number or precincts.
Prepared by County Clerk-Election Department
Please remit payment to;
Nueces County Clerk-Elections Department
P 0 Box 2627
Corpus Christi TX 78403
X.IiElectionslELECTION 201411246-14 Runoff Election%Bllling\12162014 Estimate Cost xtsx 2