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HomeMy WebLinkAboutC2014-425 - 11/5/2014 - NA • , • • AMENDMENT NO. 1 to CONTRACT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Corpus Christi, Texas, a Texas home-rule municipal corporation, "CITY", acting through its duly authorized City Manager or designee, and CHUCK ANASTOS ASSOCIATES,LLC,a Texas corporation, acting through its duly authorized representative who is Chuck Anastos, A. I. A (ARCHITECT), which agree as follows: 1. DECLARATIONS."CITY"desires to engage"ARCHITECT"to provide services in connection with City's project, described as Signs/Signal Operations-New Shop and Office Facility(Project No.E12110)Bond 2012 PROJECT. 2. SCOPE OF WORK. "ARCHITECT" shall provide services for the PROJECT in accordance with the accompanying Letter, Scope of Services, and Fee attached as Exhibit"A". Scope of Work is amended to include additional Design Phase Services for the architectural master planning services of the PROJECT. 3. FEE. The"CITY"agrees to pay the"ARCHITECT"for services provided in accordance with Exhibit"A", Scope of Services, and Fee under this AGREEMENT, a total fee not to exceed $15,000.00 (in figures), (Fifteen Thousand Dollars and Zero Cents) (in words). A Summary of Fees is attached as Exhibit"B". Monthly invoices will be submitted in accordance with Exhibit "C". 4. INDEMNIFICATION AND HOLD HARMLESS.The"ARCHITECT"agr- o indemnify, save harmless and defend the "CITY", and it's agents, servants, and employees as more fully - i rth in Exhibit"D". CI FCO PU HR I C 1.-5-1A-- CHUCK ANASTO• • `,'+a s TES, LLC l —1� , LE.P1 l Va ie H. Gray, . E., (Date) Chuck Anastos, A. I. A. (Date) Inte m Executive irect r of Pub is Works 901 S. Staples Corpus Christi, TX 78404 (361) 884-4422 Office APPED AS TO LEGAL FO-M (361) 884-4419 Fax 4. _.6(- -2 // As taut City Attorney (Date) f City Attorney APP V D -Z k 0 ice of Management (Date) and Budget ATTEST l Zejey‘ k---it,-. -?-‘ Rebecca Huerta, City Secretary 2014-425 Project No. E12110 11/05/14 Fund Source No. 550950-3162-00000-E12110 Fund Source Name Public Facility 2013 GO Bond 2012 Encumbrance No. E12110AAN Chuck Anastos Associates LLC INDEXED i SIGNALS NEW SHOP AND OFFICEWMENDMENT NO.1 WMENDMENT NO.1 chuck anastos doc CUUCK flnflSTOS ASSOCIATES, LLC 02 September 2014 Ms. Natasha Fudge, PE Acting Director, Capital Programs City Of Corpus Christi PO Box 9277 Corpus Christi, TX 78469-9277 Re: Proposal for architectural master planning services for redesigning the New Signs/Traffic Signals Operations Shop and Office Facility, City of Corpus Christi Project#E12110 Dear Ms. Fudge: Chuck Anastos Associates, LLC is pleased to submit this Proposal for the architectural master planning services for redesigning the Bond Issue 2012 New Signs / Signals Operations Shop and Office Facility. This Proposal is for the following architectural master planning scope of work: 1. Scheme One: One building to be located at site east of the existing Streets / Solid Waste Building located at 2525 Hygeia Street. This scheme will be a single story plan and will include the following: 11 A. Signals- 4,000 SF of air conditioned offices and work areas and 4,200 SF of non- air conditioned work area; B. Signs- 4,000 SF of air conditioned offices and work areas and 4,200 SF of non- air conditioned work area; and C. Traffic Engineering-3,000 SF of air conditioned offices and work areas. ARCHITECTURE INTERIOR DESIGN 2. Scheme Two: Two buildings to be located at site east of the existing Streets / Solid Waste Building located at 2525 Hygeia Street with truck driveway between buildings. This scheme will be a single story plan and will include the following: A. Signals- 4,000 SF of air conditioned offices and work areas and 4,200 SF of non- air conditioned work area; B. Signs- 4,000 SF of air conditioned offices and work areas and 4,200 SF of non- air conditioned work area; and C. Traffic Engineering- 3,000 SF of air conditioned offices and work areas. 3. Scheme Three: One building to be located at site east of the existing Streets / Solid Waste Building located at 2525 Hygeia Street. This scheme will be a two story plan and will include the following: A. Signals- 4,000 SF of air conditioned offices and work areas and 4,200 SF of non- air P 0 BOX 3 8 8 3 conditioned work area; CORPUS CHRISTI B. Signs- 4,000 SF of air conditioned offices and work areas and 4,200 SF of non- air TEXAS 7 8 4 8 3 conditioned work area; and 9 u 1 S STAPLES C. Traffic Engineering- 3,000 SF of air conditioned offices and work areas to be located on CORPUS CHRISTI the second floor. This will require an elevator and suspended concrete foundation on piers. TEXAS 78404 TEL 361 1884-4422 Signs/Signal Operations New Shop and Office Facility FAX 381/884.4419 Revised Proposal-Master Planning for Redesigning,Pate 1 -2 anaatosassociates.com EXHIBIT"A" Pa.e1of2 We propose to provide the following architectural Master Plan services for this Project: Master Plan Phase: • Obtain a digital site plan from City staff describing metes and bounds, drainage patterns, existing conditions, etc. for the possible new site; • Field verify existing conditions at site; • Analyze International Building Code, Texas Windstorm and TDLR requirements; • Prepare design drawings for each of the four(4)-schemes; • Prepare cost estimates for each scheme; and • Meet with City staff and each user representative(s) as required for Master Planning review and approval(s). Clients' Responsibilities: It is hereby agreed that the Client shall be responsible for the following: 1. The Client will provide all programmatic criteria requirements including number of departments to be included, number of current and future employees for each department, number of trucks and work vehicles requiring space in or around building(s), etc.; 2. The Client shall provide all required site information including a survey prior to commencement of Master Plan Phase. If replatting, amending or rezoning of the property will be required, this should be included in cost estimate; 3. The Client shall provide all required storm water drainage as indicated on subdivision plans; and 4. The Client shall provide all utilities to this project site. Compensation for the above-described master planning services shall be a flat fee of Fifteen Thousand Dollars($ 15,000.00.) We are prepared to commence this Project immediately upon receipt of your approval to proceed and will have all •ree (3)-schemes completed by Wednesday, 10 September 2014. Sincere) / Chuck An.-tos, AIA STATEMENT OF CERTIFICATION:The Texas Board of Architectural Examiners, PO Box 12337,Austin,Texas 78711, Telephone (512)305-9000,has jurisdiction over complaints regarding the professional practices of persons registered as architects in the State of Texas. Signs/Signal Operations New Shop and Office Facility Revised Proposal-Master Planning for Redesigning,Page 2-2 EXHIBIT"A" Page 2 of 2 Signs/Signal Operations - New Shop and Office Facility (Project No. E12110) BOND ISSUE 2012 • Chuck Anastos Associates, LLC Summary of Fees CONTRACT AMEND. NO. 1 TOTAL • BASIC SERVICES 1 Preliminary Phase $33,000.00 $0.00 $33,000.00 2 Design Phase 77,000.00 15,000.00 92,000.00 3 Bid Phase 1,000.00 0.00 1,000.00 4 Construction Phase 15,000.00 0.00 15,000.00 Subtotal Basic Services 126,000.00 15,000.00 141,000.00 ADDITIONAL SERVICES 1 Warranty Inspection 1,500.00 0.00 1,500.00 2 Preparation {paration of Record Drawing 2,000.00 0.00 2,000.00 3 Topographic Survey 4,500.00 0.00 4,500.00 4 Submission to TDLR 3,500.00 0.00 3,500.00 5 Public Art Design Coordination 0.00 0.00 0.00 6 Landscape & Irrigation Plans 3,500.00 0.00 3,500.00 7 Supplemental Engineering / 0.00 0.00 0.00 Construction Observation Subtotal Additional Services 15,000.00 0.00 15,000.00 TOTAL PROJECT FEE $141,000.00 $15,000.00 $156,000.00 03/26/13 M2013-057 Admin Approval = z Wis. z oo —% o m Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% x cc = O 7 ci Exhibit "D" Mandatory Requirements (Revised November, 2005) INDEMNIFICATION AND HOLD HARMLESS Consultant agrees to indemnify, save harmless and defend the City of Corpus Christi, and its agents, servants, and employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to any property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by this contract. The foregoing indemnity shall apply except if such injury, death or damage is caused by the sole or concurrent negligence of the City of Corpus Christi, its agents, servants, or employees or any other person indemnified hereunder. EXHIBIT "0" Page 1 of 1 • SUPPLIER NUMBER TO BE ASSIGNED 13Y Cil S" ? = PURCHASING DIVISION City of CITY OF CORPUS CHRISTI cs; DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended, re•uires all eersons or firms seekin 7 to do business with the Cit to provide the foil' .. i '#information. max„ , .e , :=+� �� + �{ JS See reverse side or Filing Requirements, Certifications and e mi ions. COMPANY NAME: Chuck Anastos Associates,LLC P.O. BOX: 3883 STREET ADDRESS: 901 South Staples Street CITY: Corpus Christi ZIP: 78463-3883 1. Corporation 2 Partnership 3. Sok Owner ❑ 4. Association _. 5. Other _ DISCLOSURE QUESTIONS additional space is necessary,please use the reverse side of this page or attach separate sheet. ir State the names of each "employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." NameJob Title and City Department(if known) 1•1A- State the names of each 'official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named'`firm." Name 1\106,� State the names of each "board member" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name A Board,Commission or Committee State the names of each employee or officer of a "consultant- for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texa changes occur. Certifying Person: Chuck Anastos,A. I.A. Title: President (Type or Print) DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi, Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis, but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company. joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.