HomeMy WebLinkAboutC2014-426 - 11/5/2014 - NA AMENDMENT NO. 3
to
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, Texas hereinafter called "CITY", and HDR Engineering, Inc. hereinafter called
"ENGINEER," agree to the following amendment to the Contract for Professional Services for Seawall
Repairs 2012 (Project No. E11090), as authorized and amended by:
Original Contract for April 10, 2012 Motion M2012-071 $150,894.00
Professional Services
Amendment No. 1 February 14, 2013 Administrative Approval $35,200.00
Amendment No. 2 April 9, 2014 Administrative Approval $2,555.00
Exhibit"A", SECTION 2. SCOPE OF SERVICES, PART A. BASIC SERVICES, ITEM NO. 3 BID PHASE
AND ITEM NO. 4 CONSTRUCTION PHASE shall be amended as specified in Exhibit "A", attached.
Exhibit "A", SECTION 2. SCOPE OF SERVICES, PART B. ADDITIONAL SERVICES, ITEM NO. 5
CONSTRUCTION OBSERVATION SERVICES shall be amended as specified in Exhibit "A", attached.
In the original contract, EXHIBIT "A", SECTION 3. FEES, SUMMARY OF FEES shall be modified and is
attached as Amendment No. 3 Exhibit "B" for a revised fee not to exceed $9,330.00 (Nine Thousand
Three Hundred Thirty Dollars and Zero cents), for a total restated fee not to exceed $197,979.00 (One
Hundred Ninety Seven Thousand Nine Hundred Seventy Nine Dollars and Zero cents).
All other terms and conditions of April 10, 2012 contract between the City and Consultant will remain in full
force and effect.
CI ►- CO S 'ISTHDR ENGINEERING, INC
As I . . , II -5 -( r ,47,1/4„ -,, d,,,,,,, ,6.4 •,4.
Vali; H. Gray, P. Late Arthur B. Colwell, P. E. Date
Inter • Executive Director of Public Works Vice President
555 N. Carancahua, Suite 1600
Corpus Christi, TX 78401
Al: ' 'OVED AS TO L AL FORM (361) 696-3300 Office
/ 20
(361) 696-3385 Fax
•ssistant City Attorney / Date
for City Attorney
APPRED
7 .f h /3 t
Office of Management Date
and Budget
ATTEST Project Number: E11090
I e-1-12A- e-e` i 'Le.41, Fund Source: 550950-3270-00000-E11090
Fund Name: Seawall CIP Fund
2014426 y Encumbrance Number: E11090AHD
11/05/14
&REC\E11090 SEAWALL REPAIRS 2012\AMENDMENT NO 3 HDR ENGINEERING\AMENDMENT NO 3 HDR
HDR Engineering Inc. INDEXED
•
rao
September 5, 2014 HDR Project No. 206827
Gracie Mesa
City of Corpus Christi
1201 Leopard
Corpus Christi,Texas 78401
Re: Project No. E11090-Seawall Repairs 2012: L-Head Bait Stand—Scope of Work Adjustments
(Amendment No. 3 to the Seawall Repairs Contract)
Dear Ms. Mesa,
Based upon discussions during our May 15, 2014 meeting it was our understanding that certain scope-of-work
adjustments would be made to our contract for professional services dated April 10, 2012 and amended
February 13, 2013. We provided a Scope-of-Work adjustments letter on May 28, 2014 and received your e-mail
of June 5, 2014 indicating that you had approved it and that you would process as soon as possible. We
performed Construction Phase tasks (Engineering Services During Construction and Construction Observation) in
accordance with the Scope-of-Work adjustments letter of May 28.
On July 3, 2014 we provided an e-mail status of our Construction Phase tasks noting that the Contractor had
gone beyond the originally scheduled 6-week time period and that there had been several iterations of
Contractor submittals in order to obtain Contractor compliance with the contract documents. In that e-mail we
also noted that our budget for Construction Phase services had nearly been depleted and that we would be
sending another amendment request letter to cover the anticipated cost to complete our Construction Phase
tasks. You informed us that the May 28, 2014 letter had not yet been processed and that we could simply edit
that letter request and re-send it to you for processing. Those edits are included in the revised outline below:
Referring to Exhibit"A" of the February 13, 2013 document,these scope-of-work adjustments are as follows:
Exhibit"A"Page 2 of 5—"Bid Phase"
Replace:
• Replace the term "Small Construction Contract Bid Phase" with "Job Order Contract Negotiation Phase".
Delete:
• Delete Items 1 through 5.
Add:
1. Assist the City with negotiations of two (2)Job Order Contractor proposals.
2. Participate in meetings with City staff and Contractors.
3. Assist the City in responding to contractor questions.
4. Project coordination and correspondence.
5. Research, prepare,compile and release Addendum No. 1.
hdrinc.com
EXHIBIT"A"
Pase1 of3
HDR Engineering,Inc. 555 N.Carancahua Phone:(361)696-3300
Suite 1600 Fax:(361)696-3385
Texas Registered Engineering Firm F-754 Corpus Christi,TX 78410-0850 www.hdrinc.com
•
September 5,2014
Ms.Gracie Mesa
Page 2 of 3
6. Respond to additional review of signed and sealed submittal package.
Schedule:
• June 12, 2013 through May 7, 2014
Budget:
• Amendment 1: $4,000+Amendment 3: $11,630=$15, 630 total.
Exhibit"A" Page 3 of 5—"Construction Phase—Engineering Services During Construction"
Replace:
• Replace the sentence "The fee proposal for this task assumes 2012 rates and a 4-week construction
period",with "The fee proposal for this task assumes 2014 rates and a 12-week construction period".
Delete:
• Delete Items 4,5,6 and 7.
Modify:
• Item 3 to read "The ALE will assist the City with responses to Contractor RFI5 that require an
interpretation of associated technical issues. The City will be responsible for addressing minor RFIs and
those RFIs that do not require a technical interpretation. The City will be responsible for processing any
change orders that result from issues raised by Contractor RFIs."
Schedule:
• Pre-Construction Meeting May 8, 2013.
Budget:
• Amendment 1: $4,200+Amendment 3: $2,700=$6, 900 total.
Exhibit"A" Pages 4&5 of 5—"Construction Phase—Construction Observation"
Replace:
• Replace the 15t sentence of the "NOTE" with "The fee proposal for this task assumes 2014 rates for an
HDR representative to provide periodic construction observation during 'graveyard' shifts and as
otherwise required during daytime shifts for a total not to exceed 12 hours."
Delete:
• Delete Item 2 in its entirety, which includes sub-items a through i.
Schedule:
• Graveyard shifts to begin May 19, 2014.
• Daytime observation as required for remainder of budgeted time.
Budget:
• Amendment 1:$7,200 MINUS Amendment 3 ($5,000)=$2, 200 total.
EXHIBIT "A"
Page 2 of 3
HDR Engineering,Inc. 555 N.Carancahua Phone:(361)696-3300
Texas Registered Engineering Firm F-754 Corte lsoo Fax:(36ri1)c.com696-35
g g g Corpus Christi,TX 78410-0850 wvnv.hdrinc.com
September 5,2014
Ms.Grade Mesa
Page 3 of 3
Fee Adjustments
Basic Services Fees Original Amend 1 Amend 2 Amend 3 Total
Preliminary Phase N/A N/A N/A N/A $ 0
Design Phase $81,500 $14,800 $ 0 $ 0 $ 96,300
Bid Phase $ 7,500 $ 4,000 $ 0 $ 11,630 $ 23,130
Construction Phase: $19,380 $ 4,200 $ 0 $ 2,700 $ 26,280
Subtotal Basic Services Fees $108,380 $23,000 $ 0 $ 14,330 $145,710
Additional Services Fees Original Amend 1 Amend 2 Amend 3 Total
Permit Preparation $ 0 $0 $ 0 $0 $ 0
ROW acquisition Survey $0 $0 $0 $0 $ 0
Topo Survey& Parcel Descript. $0 $5,000 $0 $0 $ 5,000
Environmental Issues $ 0 $0 $0 $0 $ 0
Construction Obs.Services: $42,514 $ 7,200 $ 0 $-5,000 $ 44,714
Start-up Services $ 0 $0 $ 0 $ 0 $ 0
Warranty Phase $ 0 $0 $ 0 $0 $ 0
Type A Board Meeting Prep. $0 $0 $ 2,555 $0 $ 2,555
Subtotal Add. Services Fees $42,514 $ 12,200 $ 2,555 $-5,000 $ 52,269
Total Project Fee: $150,894 $35,200 $ 2,555 $ 9,330 $197,979
Thus, the total dollar amount for Amendment 3 is$9,330.
Let us know if you have any questions.
Sincerely,
HDR ENGINEERING, INC.
S6VATC2 i
1 Of
Steve Synovitz, P.E.
Senior Project Manager/Senior Project Engineer
(� Lia ‘ie- -r
Arthur B. "Bud" Colwell, P.E.
Managing Principal
Attachment: Executed Contract for Professional Services-February 13, 2013
cc: Natasha Fudge, P.E.-City of Corpus Christi EXHIBIT"A"
Page 3 of 3
HDR Engineering,Inc. 555 N.Carancahua Phone:(361)696-3300
Suite 1600 Fax:(361)696-3385
Texas Registered Engineering Firm F-754 Corpus Christi,TX 78410-0850 www.hddnc.com
Seawall Repairs 2012 (Project No. E11090)
HDR Engineering
Summary of Fees .
CONTRACT AMEND. NO. 1 AMEND. NO. 2 AMEND. NO. 3 TOTAL
BASIC SERVICES .
1 Preliminary Phase $0.00 $0.00 $0.00 $0.00 $0.00
2 Design Phase 81,500.00 14,800.00 0.00 0.00 96,300.00
3 Bid Phase 7,500.00 4,000.00 0.00 11,630.00 23,130.00
4 Construction Phase 19,380.00 4,200.00 0.00 2,700.00 26,280.00
Subtotal Basic Services 108,380.00 23,000.00 0.00 14,330.00 145,710.00
ADDITIONAL SERVICES
1 Permit Preparation 0.00 0.00 0.00 0.00 0.00
2 ROW Acquisition Survey 0.00 0.00 0.00_ 0.00 0.00
Topographic Survey and
3 0.00 5,000.00 0.00 0.00 5,000.00
Parcel Descriptions
4 Environmental Issues 0.00 0.00 0.00 0.00 0.00
Construction Observation
5 42,514.00 7,200.00 0.00 (5,000.00) 44,714.00
Services _
6 Start-up Services 0.00 0.00 0.00 0.00 0.00
7 Warranty Phase 0.00 0.00 0.00 0.00 0.00
Type A Board Meeting
8 0.00 0.00 2,555.00 0.00 2,555.00
Preparation
Subtotal Additional Services 42,514.00 12,200.00 2,555.00 (5,000.00) 52,269.00
TOTAL PROJECT FEE $150,894.00 $35,200.00 $2,555.00 $9,330.00 $197,979.00
04/10/12 02/14/13 04/09/14
M2012-071 Admin Approval Admin Approval Admin Approval
-ox
CM
Moo
o �
W
allSUPPLIER NUMBER
TO BE ASSIGNED BY CITY
PURCHASING DIVISION
City of CITY OF CORPUS CHRISTI
Co� DISCLOSURE OF INTEREST
sti
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City to provide the following information. Every,question must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: HDR Engineering,Inc.
P.O.BOX: N/A
c 78401
STREET ADDRESS: 555 N.Carancahua,Suite 16)0 CITY: Corpus Christi ZIP:
FIRM IS: 1. Corporation2. Partnership _ 3. Sole Owner ❑
4. Association 5. Other _
DISCLOSURE QUESTIONS
If additional space is necessary,please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
•
Name Job Title and City
'VA Department(if known)
2. State the names of each "official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Nay Title
3. State the names of each "board member" of the City of Corpus Christi having an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name Board, Commission or
Committee
70
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an "ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name/A Consultant
•
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Carl E.Crull,P.E. Title: Vice President
(Type or Print)
Signature of Certifying -/4dJ Date: X! ,
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust, and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.