HomeMy WebLinkAboutC2014-429 - 11/12/2014 - NA AMENDMENT NO. 2
CHAPARRAL STREET SIGNALIZATION FOR TWO WAY CONVERSION
(CITY PROJECT NO. 6510)
CITY OF CORPUS CHRISTI
CONTRACT FOR PROFESSIONAL SERVICES
The City of Corpus Christi, a Texas home rule municipal corporation, P.O. Box 9277,
Corpus Christi, Nueces County, Texas 78469-9277 (City) acting through its duly
authorized City Manager or Designee and HDR Engineering, Inc., a Nebraska
corporation, 8404 Indian Hills Drive, Omaha, Nebraska, 68114, with offices at 555 N.
Carancahua St., Suite 1650, Corpus Christi, TX 78401 (Architect/Engineer — NE),
hereby agree to the following amendments to the Contract for Professional Services as
authorized and amended by:
Original Contract September 27, 2011 M2011-206 $97,250.00
Amendment No. 1 March 20, 2012 M2012-053 $147,000.00
In the original contract, EXHIBIT "A", SCOPE OF SERVICES shall be amended to
include additional services as shown on the attached Exhibit "A".
In the original contract, EXHIBIT "D", SUMMARY OF FEES shall be amended as
described in the attached Exhibit "A" for a revised fee not to exceed $48,850.00 (Forty
Eight Thousand Eight Hundred Fifty Dollars and Zero Cents), for a total restated fee
not to exceed $293,100.00 (Two Hundred Ninety Three Thousand One Hundred
Dollars and Zero Cents). Invoices to be submitted monthly in accordance with Exhibit
«B„
All other terms and conditions of the September 27, 2011 contract between the City and
NE will remain in full force and effect.
C Ili •F COR' I STI HDR ENGINEERING, INC.
49.2214
Ri n L7•• on Date Arthur B. Colwell, P.E. Date
Ci Man. ger Vice President
555 N. Carancahua St., Suite 1650
Corpus Christi, TX 78401
(361) 696-3300 Office
R OM E IED
Gus Gon alez, P. a Date
Assistant ity Man. •er
Public Works and Utilities
2014-429
11/12/14
AMD.NO.2
Page 1 of 2
HDR Engineering Inc. INDEXED
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Va er a H. Gra .E. date'
Int- " Executive Director for Public Works
Operating Department Date
APP OVEDfi
hifitt
Office of Management Dae 4)
and Budget
APPROVED AS TO LEGAL FORM
/O-13-8
sistant City Attorney Date
For City Attorney
ATTEST
OU-e^/t-rN 1 ( /ia-l ' q
Rebecca Huerta, Date
City Secretary
Chaparral Street Two Way Conversion (Project No. 6510)
Department Fund Source No. Amount
Streets 550950-3541-0000-170677 $48,850.00
Encumbrance No.
AMD.NO.2
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I
July 2Q, ?-204 (REVISED) P84341
August-29r20-14(REVISED)
September, 18, 2014
Ms. Natasha Fudge, P.E.
Interim Director, Capital Projects
City of Corpus Christi
P.O. Box 9277
Corpus Christi,TX 78469
RE: CITY PROJECT NO. 6510—AMENDMENT REQUEST
CHAPARRAL STREET TWO WAY CONVERSION PARKING AND SIGNAGE LAYOUT,
SIGNAL TIMING AND COORDINATION
Dear Ms. Fudge;
As discussed in a meeting on June 18, 2014 with Natasha Fudge, Raymond Chong, Tony Salinas
and James Harris, there are some remaining items needed to convert Chaparral Street to two-way
traffic. Subsequent correspondence with city staff has modified the scope. The August 29, 2014
proposal included the tasks outlined herein, plus preparation of an optimized signal timing and
coordination plan once traffic patterns have stabilized. The city has requested a separate proposal
for the optimized signal timing and coordination plan.
HDR Engineering is pleased to provide this scope and fee proposal for the plan preparation to
implement these items.
SCOPE
1. SIGNAGE AND STRIPING
A. Prepare a parking and signage layout related to the conversion of Chaparral Street
from IH 37 to Cooper's Alley to two way traffic. The signage and striping layouts
will include modifications to the parking layouts on Chaparral from IH 37 to
Cooper's Alley and on Schatzell, Lawrence and William from Lower Broadway to
Shoreline Drive to implement diagonal parking on one side and parallel parking on
the other side with one travel lane. It is our understanding that the signage and
striping will be implemented via a change order to an existing construction
contract.As such no bid documents will be prepared. HDR will utilize existing
aerial photography available from Google Earth Pro or other commercially
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available site overlaid with the new striping and signage plan.
B. Provide a summary of quantities for the affected streets
• Seal Coat to obliterate existing pavement markings
• Striping quantities
• Signage quantities
2. SIGNALIZATION INTERIM SIGNAL TIMING PLAN —Since the roadway is currently under
one way operation, traffic data needed for an optimized signal timing plan cannot be
hdrinc.corta 555 N.Carancahua,Suite 1600
Corpus Christi,TX 78401
T 361-696-3300 F 361-696-3385
EXHIBIT"A"
Page 1 of 3
Ms.Natasha Fudge P84341
September 18,2014
Page 2 of 3
collected prior to the roadway being open to traffic. An interim signal timing plan will be
required prior to developing the optimized signal timing plans. The tasks for the interim
plan are:
A. Calculate yellow and red phase clearance intervals.
B. Calculate pedestrian signal crossing intervals.
C. Recommend a preliminary signal timing plan to provide coordinated
operation along Chaparral Street. The signal timing plans will be provided
in an excel spreadsheet format for each intersection.
D. Provide the City the Synchro Data Files
E. Coordinate with the City in making field adjustments to the timing plans.
Eight hours has been budgeted for this task. Any additional time will
require an amendment to this agreement.
The implementation of the interim signal timing plan will be made by city staff.
3. WIRELESS SIGNAL INTERCONNECTION-Research and provide recommendation
regarding a wireless communication system for the intersections within the Chaparral
Street corridor. Provide budgetary Opinions of Probable Cost for wireless interconnection
equipment for the traffic signals. This information will be summarized in a one page letter
to the City. It is our understanding that the existing fiber optic cable system that provides
interconnection of the signals is damaged. City staff will assess the requirements and costs
to repair the system and compare that to the cost of a wireless system.
DELIVERABLES-(One 100%submittal will be made with one review meeting with City Staff and
one submittal of final documents)
• (1"=50' Scale)aerial photographs with the signage and striping plan overlaid
• Summary of quantities for signage and striping
• Interim Signal Timing plan(Synchro Data Files)
• Wireless Interconnection Recommendation and Budgetary Equipment cost Letter Report
FEE
Our fee will be a lump sum of$42,350.00 itemized by task as follows:
TASK DESCRIPTION FEE AMOUNT
1 SIGNAGE AND STRIPING PLAN W/ $25,500.00
SUMMARY OF QUANTITIES
2 INTERIM SIGNAL TIMING PLAN $10,600.00
WIRELESS SIGNAL INTERCONNECT
3 LETTER REPORT $ 6250.00
TOTAL $42,350.00
SCHEDULE
The 100%submittal will be completed within 60 calendar days of notice to proceed. Final submittals
will be made within 14 calendar days of receipt of comments by city staff on the 100% submittal.
Notice to proceed shall be deemed to be either receipt of the fully executed agreement or written
authorization to proceed pending execution of the amendment.
555 N.Carancahua,Suite 1600,Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com
EXHIBIT"A"
Page 2 of 3
Ms.Natasha Fudge P84341
September 18,2014
Page 3 of 3
It is our understanding that this work will be authorized by an amendment to our current contract,
Chaparral Street Signalization for Two Way Conversion(City Project No. 6510).
On March 25, 2013, the attached letter was sent to the city requesting additional fee for the plan
revisions to the signals at the William, Lawrence, and Schatzell intersections necessitated by the
removal of the catenary lighting from the project. The additional fee also covers anticipated
additional effort in the construction phase for submittal reviews. We request that the$6,500.00
requested at that time be included in this contract amendment for a total of$48,850.00.
We trust this to be acceptable. Please prepare the necessary amendment to the Contract for
Professional Services in the total amount of 848,850.00 to authorize this work.
This proposal is valid for 45 days.
Sincerely;
HDR ENGINEERING, INC
arl E. Crull, P.E.
Vice President
ATT: March 25, 2013 letter
CC: James Harris, P.E., Project Manager
Raymond Chong, P.E. Traffic Engineering
555 N.Carancahua,Suite 1600.Corpus Christi,TX 78401 T 361.696.3300 hdrinc.com
EXHIBIT"A"
Page 3 of 3
f
ONIt Com PANY I i%Iany Salurr,u,
March 25,2013 18184
Mr. Dan Biles,P.E. •
Director, Engineering Services
City of Corpus Christi
P.O. Box 9277
Corpus Christi,TX 78469
Re: Chaparral Street Signalization for Two Way Conversion
(Project No.6510)
Dear Mr. Biles:
In HDR's contract for converting the signalization along Chaparral St. to accommodate two way traffic,
Project A was the preparation of plans and technical specifications for the three intersections associated
with the Chaparral Street Improvements project(Schatzel, Lawrence, and William).The plans were
coordinated with the proposed catenery lighting and street lighting systems. In the plans that were bid
the signal heads(traffic and pedestrian)were to be attached to the catenary lighting and street lighting
poles.The signal plans and technical specifications were incorporated into the Chaparral Street
Improvements project.
The overall bids for the Chaparral Street Improvements project exceeded the project budget. In order to
reduce the project costs, the City has decided to eliminate the catenary lighting and have the street
lighting installed by AEP. These actions necessitated that the signal system be modified to be a stand
alone system. In order not to impede progress on the project, HDR has modified the signal plans to
include pedestal poles in lieu of the catenary lighting poles.The changes necessitated the issuance of a
complete set of revised signal sheets as well as additional standard details and technical specifications.A
revised summary of quantities was also required for the change order pricing. During the construction
additional effort will be required in reviewing submittals for equipment.
These modifications are beyond the scope of the contract. I-1DR requests that an amendment to our
contract be processed in the amount of$6,500.00 to cover this additional effort.
Your prompt and favorable consideration of this request is appreciated.
Should you have any questions, please call.
Sincerely;
HDR ENGINEERING, INC.
arl E. r ull P.E.
Vice President
CC: Bill Green, P.E.,Ass't.Director
Charlie Cardenas,Traffic Engineer.
EXHIBIT "A-1"
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Downtown Street Chaparral Two Way Conversion (Bond 2012)
Project No. 6510
Invoice No. 12345
Invoice Date:
Total Amount Previous Total Percent
Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete
Preliminary Phase $15,117 $0 $0 $15,117 $0 $1,000 $1,000 7%
Design Phase 20,818 0 0 20,818 1,000 500 1,500 7%
Bid Phase 0 0 0 0 0 0 0 n/a
Report Phase 14,166 0 0 14,166 0 0 0 0%
Construction Phase 0 0 0 0 0 0 0 n/a
Subtotal Basic Services $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services:
Permitting $0 $0 $0 $0 $0 $0 $0 n/a
Warranty Phase 0 0 0 0 0 0 0 n/a
Inspection 9,011 0 0 9,011 0 0 0 0%
Platting Survey 29,090 0 0 29,090 0 0 0 0%
Reporting 1,294 0 0 1,294 0 0 0 0%
O & M Manuals TBD TBD TBD TBD TBD TBD 0 0%
SCADA TBD TBD TBD TBD TBD TBD TBD 0%
Subtotal Additional Services $39,395 $0 $0 $39,395 $0 $0 $0 0%
Summary of Fees
Basic Services Fees $50,101 $0 $0 $50,101 $750 $1,500 $2,500 5%
Additional Services Fees 39,395 0 0 39,395 0 0 0 0%
Total of Fees $89,496 $0 $0 $89,496 $750 $1,500 $2,500 3%
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SUPPLIER NUMBER
TO BE ASSIGNEE)BY CII Y
PURCHASING DIVISION
w..r
City of CITY OF CORPUS CHRISTI
Corpus DISCLOSURE OF INTEREST
Christi
City of Corpus Christi Ordinance 17112, as amended, requires all persons or firms seeking to do
business with the City torovide the following information. Everyquestion must be answered.
If the question is not applicable, answer with "NA". See reverse side for Filing Requirements,
Certifications and definitions.
COMPANY NAME: HDR Engineering,Inc.
P.O.BOX: N/A
STREET ADDRESS: 555 N.Carancahua,Suite 16)0 CITY: Corpus Christi ZIP: 78401
FIRM IS: I. Corporation 2. Partnership = 3. Sole Owner ❑
4. Association 5. Other
DISCLOSURE QUESTIONS
If additional space is necessary, please use the reverse side of this page or attach separate sheet.
1. State the names of each `employee" of the City of Corpus Christi having an `ownership
interest"constituting 3%or more of the ownership in the above named"firm.'
Name Job Title and City
N/� Department(if known)
2, State the names of each "official"of the City of Corpus Christi having an"ownership interest"
constituting 3%or more of the ownership in the above named"firm."
Na 0 Title
3. State the names of each "board member" of the City of Corpus Christi having an `ownership
interest"constituting 3%or more of the ownership in the above named "firm."
Name Board, Commission or
Committee
4. State the names of each employee or officer of a "consultant" for the City of Corpus Christi
who worked on any matter related to the subject of this contract and has an `ownership
interest"constituting 3%or more of the ownership in the above named"firm."
Name/04Consultant
EXHIBIT"C"
Page 1 of 2
FILING REQUIREMENTS
If a person who requests official action on a matter knows that the requested action will confer an
economic benefit on any City official or employee that is distinguishable from the effect that the
action will have on members of the public in general or a substantial segment thereof,you shall
disclose that fact in a signed writing to the City official,employee or body that has been
requested to act in the matter,unless the interest of the City official or employee in the matter is
apparent. The disclosure shall also be made in a signed writing filed with the City Secretary.
[Ethics Ordinance Section 2-349(d)]
CERTIFICATION
I certify that all information provided is true and correct as of the date of this statement, that I
have not knowingly withheld disclosure of any information requested; and that supplemental
statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur.
Certifying Person: Carl E. Crull,P.E. Title: Vice President
(Type or Print) ��
Signature of Certifying ��'�'n Date: �! y
Person:
DEFINITIONS
a. "Board member." A member of any board, commission, or committee appointed by the
City Council of the City of Corpus Christi,Texas.
b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to
have an effect on that interest that is distinguishable from its effect on members of the public
in general or a substantial segment thereof.
c. "Employee." Any person employed by the City of Corpus Christi,Texas either on a full or
part-time basis, but not as an independent contractor.
d. "Firm." Any entity operated for economic gain, whether professional, industrial or
commercial, and whether established to produce or deal with a product or service, including
but not limited to, entities operated in the form of sole proprietorship, as self-employed
person, partnership, corporation,joint stock company,joint venture, receivership or trust,and
entities which for purposes of taxation are treated as non-profit organizations.
e. "Official." The Mayor, members of the City Council, City Manager, Deputy City
Manager, Assistant City Managers, Department and Division Heads, and Municipal Court
Judges of the City of Corpus Christi,Texas.
f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held,
in a firm, including when such interest is held through an agent, trust, estate, or holding
entity. "Constructively held" refers to holdings or control established through voting trusts,
proxies,or special terms of venture or partnership agreements."
g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of
Corpus Christi for the purpose of professional consultation and recommendation.
EXHIBIT"C"
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