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Home My WebLink AboutC2014-444 - 12/23/2014 - NA CITY OF CORPUS CHRISTI AMENDMENT NO. 4 CONTRACT FOR PROFESSIONAL SERVICES The City of Corpus Christi, Texas hereinafter called "City", and Naismith Engineering, Inc. hereinafter called "Engineer", agree to the following amendments to the Contract for Engineering Services for Williams Drive Phase 2 Airline to Nile BOND 2008 (Project No. 6467), as authorized and administratively amended by: Original Contract May 18, 2010 Motion No. M2010-117 $1,106,174.00 Amendment No. 1 July 24, 2012 Motion No. M2012-140 $126,540.00 Amendment No. 2 March 3, 2014 Administrative Approval $42,000.00 Amendment No. 3 May 13, 2014 Administrative Approval $4,000.00 In the Original Contract, Exhibit "A", Section 1. Scope of Services, Part B. Additional Services, Item No. 6. Construction Observation Services shall be amended as set forth in the attached AMD No. 4, Exhibit "A". In the Original Contract, Exhibit "A", Section 3. Fees, Part C. Summary of Fees shall be modified and is attached as AMD No. 4 Exhibit "A" for a fee not to exceed $32,000.00 (Thirty Two Thousand Dollars and Zero Cents), for a total restated fee not to exceed $1,310,714.00 (One Million Three Hundred Ten Thousand Seven Hundred Fourteen Dollars and Zero Cents). Monthly invoices will be submitted in accordance with Exhibit "B". All other terms and conditions of the May 18, 2010 contract between the City and Engineer, and of any amendments to that contract, which are not specifically addressed herein shall remain in full force and effect. CICORP RISTI NAISMIT ENGINEERING„INC. rij , il,(' — — 11/21/20#-- Gustavo Gonzalez, P. (Date) Grant Jack on, ) Assistan City Manage Vice President ` Of Public Works and Utilities 4501 Gollihar Road Corpus Christi, TX 78411 (361) 814-9900 Office REC WA - ' 1 (361) 814-4401 Fax k ‘0 .- ' . liii 7-71b714- Val- 1 b Val- H. Gray, -. E. (Date) In - Executive Dire tor of Public Works / o f nd Leal, P. E. (Date) Director • - reet Operations J %�// 4� ...a 1 2014-444 D •-fe-e.� - INDEXED Ro gro son gat: 12/23/14 City v anager AMD. NO. 4 Page 1 of 2 `� Naismith Engineering Inc.\s\-1:1) 4 DOC ENGINEERING DATAEXCHANGEWNGIEM\STREET\6467 WILLIAMS DRIVE AP OVED AS TO LEGAL FORM ge€61,, i1-5 -J gal Department (Date) ,L.4 APP VED 1.4-,4-4,7_, bi,ova.„ ), Offi of Management (D and Budget ATTEST —1241d2--e'66" /. -1.- Rebecca Huerta, City Secretary Project No. 6467 Accounting Unit: 3548-051 Account: 550950 Activity: 170324013548EXP Account Category: 50950 Fund Name: Street CIP Bond 2008 P. 0. No. AMD. NO. 4 Page 2 of 2 K:\ENGINEERING DATAEXCHANGEWNGIEM\STREET\6467 WILLIAMS DRIVE PHASE 2-ALIRLINE TO NILE DRIVE\AMD NO 4 NAISMITH\AMD NO 4.DOC 10:1 NaismithEngineering,Inc ARCHITECTURE■ENGINEERING■ENVIRONMENTAL■SURVEYING TBPE FIRM NO. F-355 ' ' ' TBPLS No. F-100395-00 ESTABLISHED 1949 OVER 60 YEARS OF ENGINEERING EXCELLENCE November 06, 2014 James Harris Engineering Services City of Corpus Christi P.O. Box 9277 Corpus Christi, TX 78469-9277 SUBJECT: Contract Amendment Four Williams Drive—Nile Drive to Airline Road, Phase 2 (6467) Dear Mr. Harris: NEI would like to request an Amendment to our engineering services contract for the above referenced project. Construction work on the above referenced contract continues and is expected to continue through at least April, 2015. Our original request for Amendment in June of 2012 was for full time construction observation services and anticipated 40 hr work weeks for 630 working days. To date we have billed at an hourly rate based on actual time spent by our personnel on-site for construction observation and associated reporting and processing of paperwork. We estimate the funding remaining in our contract will be exhausted in November, 2014. In lieu of this, we are requesting an Amendment to our contract in order to continue a reduced level of level of observation for an additional 4 months. The reduced level will be 20 hours per week. We request Amendment Four(based on 4 months at 20 hours a week, $100/Hr) is $32,000 for a total restated fee of$1,310,714.00 for the contract. We thank you for your consideration and approval. Should you have any questions, please do not hesitate to call. Very Truly Yours, NAISMITH ENGINEERING, INC. /( V / ,f ac4,--____ Grant A. Jackson, P.E. Vice President X:\8360\Contract\AmendmentFourRequest(rev.1 110314).doc AMD. NO.4 EXHIBIT"A" Page 1 of 2 4501 Gollihar Road. Corpus Christi,TX 78411 ■ 800-677-2831 361-814-9900 Fax 361-814-4401 • naismith-engineering.com • WILLIAMS DRIVE PHASE 2 FROM AIRLINE TO NILE DRIVE BOND ISSUE 2008 (Project No.6467) SUMMARY OF FEES ORIGINAL AMD.NO.1 AMD.NO.2 AMD.NO.3 AMD.NO.4 TOTAL CONTRACT Basic Services 1 Preliminary Phase $172,835.50 $0.00 $0.00 $0.00 $0.00 $172,835.50 2 Design Phase 483,939.40 0.00 0.00 0.00 0.00 483,939.40 3 Bid Phase 6,913.42 0.00 0.00 0.00 0.00 6,913.42 4 Construction Phase 27,653.68 0.00 0.00 0.00 0.00 27,653.68 Subtotal Basic Services Fee $691,342.00 $0.00 $0.00 $0.00 $0.00 $691,342.00 Additional Services(Allowance) 1 Permit Preparation(Authorized) $5,200.00 $0.00 $0.00 $0.00 $0.00 $5,200.00 2 ROW Acquisition Survey(Authorized) 8,500.00 0.00 0.00 0.00 0.00 8,500.00 3 Topographic Survey(Authorized) 42,000.00 0.00 0.00 0.00 0.00 42,000.00 4 Subsurface Utility Exploration (S.U.E.) 54,472.00 0.00 0.00 0.00 0.00 54,472.00 (Authorized) 5 CCTV Wastewater Lines(Authorized) 15,000.00 0.00 0.00 0.00 0.00 15,000.00 6 Construction Observation Services 149,760.00 126,540.00 0.00 0.00 32,000.00 308,300.00 (Authorized) 7 Storm Water Hydrology/Hydraulic Study 125,000.00 0.00 0.00 0.00 0.00 125,000.00 (Authorized) 8 TCEQ Water Quality Permit(Optional) 1,000.00 0.00 0.00 0.00 0.00 1,000.00 9 Archeological Survey(Optional) 4,000.00 0.00 0.00 0.00 0.00 4,000.00 10 Endangered/Threatened Species Survey 2,000.00 0.00 0.00 0.00 0.00 2,000.00 (Optional) 11 Mitigation Construction Plans(Optional) 3,500.00 0.00 0.00 0.00 0.00 3,500.00 12 Three(3)Public Meetings(Authorized) 3,500.00 0.00 0.00 0.00 0.00 3,500.00 13 Waranty Phase(Authorized) 900.00 0.00 0.00 0.00 0.00 900.00 14 Williams Lift Station Assessment 0.00 0.00 42,000.00 0.00 0.00 42,000.00 15 Ground Penetrating Radar 0.00 0.00 0.00 4,000.00 0.00 4,000.00 Subtotal Additional Services Fee $414,832.00 $126,540.00 $42,000.00 $4,000.00 $32,000.00 $619,372.00 Total Fees $1,106,174.00 $126,540.00 $42,000.00 $4,000.00 $32,000.00 $1,310,714.00 05/18/10 07/24/12 03/03/14 05/13/14 M2010-117 M2012-140 Admin Approval Admin Approval AMD. NO.4 EXHIBIT"A" Page 2 of 2 Sample form for: Payment Request COMPLETE PROJECT NAME Revised 07/27/00 Project No. XXXX Invoice No. 12345 Invoice Date: Total Amount Previous Total Percent Basic Services: Contract Amd No. 1 Amd No. 2 Contract Invoiced Invoice Invoice Complete Preliminary Phase $1,000 $0 $0 $1,000 $0 $1,000 $1,000 100% Design Phase 2,000 1,000 0 3,000 1,000 500 1,500 50% . Bid Phase 500 0 250 750 0 0 0 0% Construction Phase 2,500 0 1,000 3,500 0 0 0 0% Subtotal Basic Services $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services: Permitting $2,000 $0 $0 $2,000 $500 $0 $500 25% Warranty Phase 0 1,120 0 1,120 0 0 0 0% Inspection 0 0 1,627 1,627 0 0 0 0% • Platting Survey TBD TBD TBD TBD TBD TBD TBD 0% O & M Manuals TBD TBD TBD TBD TBD TBD TBD 0% SCADA TBD TBD TBD TBD TBD TBD TBD 0% Subtotal Additional Services $2,000 $1,120 $1,627 $4,747 $500 $0 $500 11% Summary of Fees Basic Services Fees $6,000 $1,000 $1,250 $8,250 $750 $1,500 $2,500 30% Additional Services Fees 2,000 1,120 1,627 4,747 500 0 500 11% Total of Fees $8,000 $2,120 $2,877 $12,997 $1,250 $1,500 $3,000 23% -13mn c = 3 CD W . o, . o . . . , . . . . SUPPLIER NUMBER TO BE ASSIGNED BMW-- PURCHASING DIVISION `�`"... CITY OF CORPUS CHRISTI Carti ur of DISCLOSURE OF INTEREST City of Corpus Christi Ordinance 17112,as amended,requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with "NA". See reverse side for Filing Requirements, Certifications and definitions. COMPANY NAME: Naismith Engineering,Inc. P.O.BOX: 3099 STREET ADDRESS: 4501 Gollihar Road CITY: Corpus Christi ZIP: 78411 FIRM IS: I. Corporation ® 2. Partnership A 3. Sole Owner El4. Association 5. Other DISCLOSURE QUESTIONS If additional space is necessary,please use the reverse side of this page or attach separate sheet. I. State the names of each `employee" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Nagle Job Title and City Department(if known) 2. State the names of each "official" of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Natpe Title 14 mt. 3. State the names of each"board member"of the City of Corpus Christi having an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Narpe Board,Commission or Committee MOvit, 4, State the names of each employee or officer of a "consultant" for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an "ownership interest" constituting 3%or more of the ownership in the above named"firm." Name Consultant FILING REQUIREMENTS If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof,you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in a signed writing filed with the City Secretary. [Ethics Ordinance Section 2-349(d)] CERTIFICATION I certify that all information provided is true and correct as of the date of this statement,that I have not knowingly withheld disclosure of any information requested; and that supplemental statements will be promptly submitted to the City of Corpus Christi,Texas as changes occur. Certifying Person: Grant A.Jackson,P.E. Title: Vice President (Type or Print) Signature of Certifying �i Date: �Y.49 Person: I DEFINITIONS a. "Board member." A member of any board, commission, or committee appointed by the City Council of the City of Corpus Christi,Texas. b. "Economic benefit". An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof. c. "Employee." Any person employed by the City of Corpus Christi, Texas either on a full or part- time basis,but not as an independent contractor. d. "Firm." Any entity operated for economic gain, whether professional, industrial or commercial,and whether established to produce or deal with a product or service,including but not limited to,entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation,joint stock company,joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations. e. "Official." The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant City Managers, Department and Division Heads,and Municipal Court Judges of the City of Corpus Christi,Texas. f. "Ownership Interest." Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. "Constructively held" refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements." g. "Consultant."Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.